Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 B C D E F G H

Split ForenameSurname Page 1 of 138 I J

Split Forename and Surname
The following formula are useful when you have one cell containing text which needs to be split up. One of the most common examples of this is when a persons Forename and Surname are entered in full into a cell. The formula use various text functions to accomplish the task. Each of the techniques uses the space between the names to identify where to split. Finding the First Name Full Name Alan Jones Bob Smith Ashim Jagtiani First Name Alan Bob Ashim

=LEFT(C14,FIND(" ",C14,1)) =LEFT(C15,FIND(" ",C15,1)) =LEFT(C16,FIND(" ",C16,1))

Finding the Last Name Full Name Prajod Nair Bob Smith Carol Williams Last Name Nair Smith Williams

=RIGHT(C22,LEN(C22)-FIND(" ",C22)) =RIGHT(C23,LEN(C23)-FIND(" ",C23)) =RIGHT(C24,LEN(C24)-FIND(" ",C24))

Finding the Last name when a Middle name is present The formula above cannot handle any more than two names. If there is also a middle name, the last name formula will be incorrect. To solve the problem you have to use a much longer calculation. Full Name Prajod Gokul Nair Bob John Smith Carol Susan Williams Last Name Nair Smith Williams
=RIGHT(C37,LEN(C37)-FIND("#",SUBSTITUTE(C37," ","#",LEN(C37)-LEN(SUBSTITUTE(C37," ","")))))

Finding the Middle name Full Name Prajod Gokul Nair Bob John Smith Carol Susan Williams Middle Name Gokul John Susan
=LEFT(RIGHT(C45,LEN(C45)-FIND(" ",C45,1)),FIND(" ",RIGHT(C45,LEN(C45)-FIND(" ",C45,1)),1))

Excel Function Dictionary © 1998 - 2000 Peter Noneley A B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 C D E F G H I J

Percentages Page 2 of 138 K

Percentages
There are no specific functions for calculating percentages. You have to use the skills you were taught in your maths class at school! Finding a percentage of a value Initial value % to find Percentage value 120 25% 30 =D8*D9

Example 1 A company is about to give its staff a pay rise. The wages department need to calculate the increases. Staff on different grades get different pay rises. Grade A B C Name Alan Bob Carol David Elaine Frank % Rise 10% 15% 20% Grade A B C B C A Old Salary Increase 10,000 1,000 20,000 3,000 30,000 6,000 25,000 3,750 32,000 6,400 12,000 1,200

=E23*LOOKUP(D23,$C$18:$C$20,$D$18:$D$20) =E24*LOOKUP(D24,$C$18:$C$20,$D$18:$D$20) =E25*LOOKUP(D25,$C$18:$C$20,$D$18:$D$20) =E26*LOOKUP(D26,$C$18:$C$20,$D$18:$D$20) =E27*LOOKUP(D27,$C$18:$C$20,$D$18:$D$20) =E28*LOOKUP(D28,$C$18:$C$20,$D$18:$D$20)

Finding a percentage increase Initial value % increase Increased value 120 25% 150 =D33*D34+D33

Example 2 A company is about to give its staff a pay rise. The wages department need to calculate the new salary including the % increase. Staff on different grades get different pay rises. Grade A B C Name Alan Bob Carol David Elaine Frank % Rise 10% 15% 20% Grade A B C B C A Old Salary Increase £10,000 11,000 £20,000 23,000 £30,000 36,000 £25,000 28,750 £32,000 38,400 £12,000 13,200

=E48*LOOKUP(D48,$C$18:$C$20,$D$18:$D$20)+E48 =E49*LOOKUP(D49,$C$18:$C$20,$D$18:$D$20)+E49 =E50*LOOKUP(D50,$C$18:$C$20,$D$18:$D$20)+E50 =E51*LOOKUP(D51,$C$18:$C$20,$D$18:$D$20)+E51 =E52*LOOKUP(D52,$C$18:$C$20,$D$18:$D$20)+E52 =E53*LOOKUP(D53,$C$18:$C$20,$D$18:$D$20)+E53

Finding one value as percentage of another Value A Value B A as % of B 120 60 50% =D59/D58

You will need to format the result as % by using the % button on the toolbar.

Excel Function Dictionary © 1998 - 2000 Peter Noneley A B 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 C D E F G H I J

Percentages Page 3 of 138 K

Example 3 A manager has been asked to submit budget requirements for next year. The manger needs to specify what will be required each quarter. The manager knows what has been spent by each region in the previous year. By analysing the past years spending, the manager hopes to predict what will need to be spent in the next year. Last years figures Region Q1 Q2 North 9,000 South 7,000 East 2,000 West 8,000 Total 26,000

Q3 2,000 4,000 8,000 9,000 23,000 9,000 9,000 7,000 6,000 31,000

Q4 7,000 5,000 3,000 5,000 20,000

Total 100,000

Last years Quarters as % of last years Total Region Q1 Q2 North 9% 2% South 7% 4% East 2% 8% West 8% 9% Total 26% 23% Next years budget 150,000 Next years estimated budget requirements Region Q1 Q2 North 13,500 3,000 South 10,500 6,000 East 3,000 12,000 West 12,000 13,500 Total 39,000 34,500

Q3 9% 9% 7% 6% 31%

Q4 7% 5% 3% 5% 20%

=G74/$H$78 =G75/$H$78 =G76/$H$78 =G77/$H$78 =G78/$H$78

Q3 13,500 13,500 10,500 9,000 46,500

Q4 10,500 =G82*$E$88 7,500 =G83*$E$88 4,500 =G84*$E$88 7,500 Total 30,000 150,000

Finding an original value after an increase has been applied Increased value % increase Original value 150 25% 120 =D100/(100%+D101)

Example 4 An employ has to submit an expenses claim for travelling and accommodation. The claim needs to show the VAT tax portion of each receipt. Unfortunately the receipts held by the employee only show the total amount. The employee needs to split this total to show the original value and the VAT amount. VAT rate Receipt Petrol Hotel Petrol 17.50% Total Actual Value Vat Value 10.00 8.51 1.49 =D113-D113/(100%+$D$110) 235.00 200.00 35.00 117.50 100.00 17.50 =D115/(100%+$D$110)

Excel Function Dictionary © 1998 . (The screen may look a bit odd.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 B C D E F G H Show all formula Page 4 of 138 I Show all formula You can view all the formula on the worksheet by pressing Ctrl and `. Press Ctrl and ` to see the formula below. 10 30 50 70 20 40 60 80 30 70 60 30 .) Press the same combination to see the original view. The ' is the left single quote usually found on the key to left of number 1.

This formula can be copied to D16 and E16. and the names change to Feb and Mar. Try this example: Go to cell C16 and then enter the formula =SUM(jan) The result will show. Options. Jan 45 30 35 20 Feb 50 25 10 50 Mar 50 35 50 5 North South East West Total If it does not work ! The feature may have been switched off on your computer.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 B C D E F G SUM_using_names Page 5 of 138 H I SUM using names You can use the names typed at the top of columns or side of rows in calculations simply by typing the name into the formula. Calculation. Accept Labels in Formula. You can switch it on by using Tools. .Excel Function Dictionary © 1998 .

Jan 45 30 35 20 Feb 50 25 10 50 Mar 50 35 50 5 North South East West Click anywhere inside the table above.Excel Function Dictionary © 1998 . Then press F11. .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 B C D E F G H Instant Charts Page 6 of 138 I Instant Charts You can create a chart quickly without having to use the chart button on the toolbar by pressing the function key F11 while inside a range of data.

(also known as 'braces'). in formula. 10 20 2 60 =(C27+C28)*C29 By placing brackets around (10+20) Excel performs this part of the calulation first.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 B C D E F G Brackets in formula Page 7 of 138 H I Brackets in formula Sometimes you will need to use brackets. This is to ensure that the calculations are performed in the order that you need. Example 2 : The correct answer.. The need for brackets occurs when you mix plus or minus with divide or multiply. The * and / operations will be calculated before + and Example 1 : The wrong answer ! 10 20 2 50 =C12+C13*C14 You may expect that 10 + 20 would equal 30 And then 30 * 2 would equal 60 But because the * is calculated first Excel sees the calculation as 20 * 2 resulting in 40 And then 10 + 40 resulting in 50 -. resulting in 30 Then the 30 is multipled by 2 resulting in 60 .Excel Function Dictionary © 1998 . Mathematically speaking the * and / are more important than + and .

TODAY().TODAY(). which creates a text version.TODAY().TODAY().5. #NAME? ="Age is "&DATEDIF(C8. The DATEDIF() is not documented in Excel 5."ym")&" Months and "&DATEDIF(C8.TODAY(). Birth date : Age is : 1-Jan-60 50.63 =(TODAY()-C23)/365. The calculation uses the DATEDIF() function.Excel Function Dictionary © 1998 .5 represents 6 months."md") You can put this all together in one calculation."ym") =DATEDIF(C8."y")&" Years."y") =DATEDIF(C8.25 . the . but it is in 2000."md")&" Days" Another way to calculate age This method gives you an age which may potentially have decimal places representing the months. "&DATEDIF(C8. 7 or 97. If the age is 20. (Makes you wonder what else Microsoft forgot to tell us!) Birth date : Years lived : and the months : and the days : 1-Jan-60 #NAME? #NAME? #NAME? =DATEDIF(C8.TODAY().2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 B C D E F G H Age Calculation Page 8 of 138 I Age Calculation You can calculate a persons age based on their birthday and todays date.

you can press Alt and = to achieve the same result. then press Alt and =. or Select a row. Try it here : Move to a blank cell in the Total row or column. Jan 10 20 30 40 Feb 50 60 70 80 Mar 90 100 200 300 Total North South East West Total .Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 B C D E F G AutoSum Shortcut Key Page 9 of 138 H I AutoSum Shortcut Key Instead of using the AutoSum button from the toolbar. column or all cells and then press Alt and =.

In calculating the difference between the Required Length and the Actual Length it does not matter if the wood was cut too long or short. irrespective of whether it is positive or negative. which has a knock on effect when the Error Percentage is calculated. Table 1 Test Cut Test 1 Test 2 Test 3 Required Length 120 120 120 Actual Length 120 90 150 Difference 0 30 -30 =D36-E36 Error Percentage 0% 25% -25% Table 2 shows the same data but using the =ABS() function to correct the calculations. the measurement needs to be expressed as an absolute value.25 =ABS(C4) =ABS(C5) =ABS(C6) =ABS(C7) What Does it Do ? This function calculates the value of a number. Three pieces of timber were cut and then measured. Table 2 Test Cut Test 1 Test 2 Test 3 Required Length 120 120 120 Actual Length 120 90 150 Error Percentage 0 0% 30 25% 30 25% =ABS(D45-E45) Difference .Excel Function Dictionary © 1998 . Syntax =ABS(CellAddress or Number) Formatting The result will be shown as a number.25 Absolute Value 10 10 1.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 B C D E F G H ABS Page 10 of 138 I ABS Number 10 -10 1. The Difference for Test 3 is shown as negative. the percentage should still be expressed as an absolute value. Whether the wood was too long or short. Table 1 shows the original calculations. no special formatting is needed. The machine needs to cut timber to an exact length. Example The following table was used by a company testing a machine which cuts timber.25 -1.25 1.

3. When FALSE the reference will be in the form R1C1.4.1.FALSE) =ADDRESS(F4.1. The SheetName is a piece of text to be used as the worksheet name in the reference.3. The ColNumber is from 1 to 256. the alternative style of cell address.$B3 Hello.4.TRUE) =ADDRESS(F4.TRUE.TRUE) =ADDRESS(F4.F3.SheetName) The RowNumber is the normal row number from 1 to 16384.F3.F3.TRUE) =ADDRESS(F4.3.3 or 4.F3. based on a row and column numbers given by the user. When 1 the reference will be in the form $A$1.TRUE. . column and row absolute.2. When TRUE the reference will be in the form A1. only the row absolute. When 2 the reference will be in the form A$1.Excel Function Dictionary © 1998 .F3.F3.F3.F3.F3.F5) What Does It Do ? This function creates a cell reference as a piece of text.F3. neither col or row absolute.TRUE.FALSE) =ADDRESS(F4. only the column absolute.2.F5) =ADDRESS(F4.B3 2 3 Hello =ADDRESS(F4. When 3 the reference will be in the form $A1.B$3 Hello. Syntax =ADDRESS(RowNumber.$B$3 Hello.F5) =ADDRESS(F4. The A1orR1C1 is either TRUE of FALSE. When 4 the reference will be in the form A1.A1orR1C1.FALSE) =ADDRESS(F4. cols A to IV.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 B C D E F G H ADDRESS Page 11 of 138 I ADDRESS Type a column number : Type a row number : Type a sheet name : $B$3 B$3 $B3 B3 R3C2 R3C[2] R[3]C2 R[3]C[2] Hello.2.F3.TRUE.F3.2. The Absolute can be 1.1. This type of function is used in macros rather than on the actual worksheet.FALSE) =ADDRESS(F4. the normal style for cell addresses.ColNumber.Absolute. The SheetName does not actually have to exist.4.TRUE) =ADDRESS(F4.F5) =ADDRESS(F4.

Formatting When used by itself it will show TRUE or FALSE.Excel Function Dictionary © 1998 .D7<=52) What Does It Do? This function tests two or more conditions to see if they are all true.Test2) Note that there can be up to 30 possible tests. Syntax =AND(Test1. It can be used to test that a number or a date falls between an upper and lower limit.E38>=AVERAGE($E$29:$E$38)) Averages 47 54 60 .D6>=100) =AND(D7>=1.D4>=100) =AND(C5>=100. It can be used to test that a series of numbers meet certain conditions. Name Alan Bob Carol David Eric Fred Gail Harry Ian Janice Maths 80 50 60 90 20 40 10 80 30 10 English 75 30 70 85 30 60 90 70 10 20 Physics 85 40 50 95 Absent 80 80 60 20 30 Passed TRUE FALSE FALSE TRUE FALSE FALSE FALSE TRUE FALSE FALSE =AND(C38>=AVERAGE($C$29:$C$38). Example 1 The following example shows a list of examination results.D38>=AVERAGE($D$29:$D$38). The teacher wants to find the pupils who scored above average in all three exams. Normally the AND() function would be used in conjunction with a function such as =IF().D5>=100) =AND(C6>=100. The =AND() function has been used to test that each score is above the average. The result of TRUE is shown for pupils who have scored above average in all three exams.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 B C D E F G H AND Page 12 of 138 I AND Items To Test 500 800 500 25 25 500 12 Result TRUE FALSE FALSE TRUE =AND(C4>=100.

Range3. through to Range30) Formatting No special formatting is needed.33 =AVERAGE(D13:J13) What Does It Do ? This function calculates the average from a list of numbers. Note To calculate the average of cells which contain text or blanks use =SUM() to get the total and then divide by the count of the entries using =COUNTA().. Syntax =AVERAGE(Range1.67 =AVERAGE(D8:J8) 0 4 6 3 1 2.67 =SUM(D35:J35)/COUNTA(D35:J35) 0 4 6 3 1 2. If the cell contains zero 0.67 =AVERAGE(D12:J12) 0 Reading 0 4 6 3 1 2.57 =SUM(D31:J31)/COUNTA(D31:J31) 0 Reading 0 4 6 3 1 2 =SUM(D32:J32)/COUNTA(D32:J32) Mon 30 0 Tue Wed Thu Fri Sat Sun Average 32 29 26 28 27 28. Mon Tue Wed Thu Fri Sat Sun Average 30 No 32 29 26 28 27 24.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 B C D E F G H I J K L M AVERAGE Page 13 of 138 N AVERAGE Temp Rain Mon 30 0 Mon 30 0 Tue 31 0 Tue Wed Thu Fri Sat Sun Average 32 29 26 28 27 29 =AVERAGE(D4:J4) 0 4 6 3 1 2 =AVERAGE(D5:J5) Wed Thu Fri Sat Sun Average 32 29 26 28 27 28.Range2..33 =AVERAGE(D9:J9) Temp Rain Temp Rain Mon Tue Wed Thu Fri Sat Sun Average 30 No 32 29 26 28 27 28. the cell will not be used in the average calculation.Excel Function Dictionary © 1998 . the cell will be included in the average calculation. If the cell is blank or contains text.33 =SUM(D36:J36)/COUNTA(D36:J36) Temp Rain Temp Rain Further Usage .

1 1.33 8. Formatting No special formatting is needed.71 =D45/E45 =D46/E46 =D47/E47 Table 2 shows how the =CEILING() function has been used to round up the result of the division to a whole number.30) =CEILING(C9.7) Example 2 The following table was used by a builders merchant delivering products to a construction site.7) =CEILING(D29.1) =CEILING(C6. and the builder cannot hire just part of a truck. Table 1 Item Bricks Wood Cement Units To Be Moved 1000 5000 2000 Truck Capacity 300 600 350 Trucks Needed 3. and thus given the exact amount of trucks needed.5 1.9 20 25 40 Raised Up 3 2 2 30 30 60 =CEILING(C4.Excel Function Dictionary © 1998 . Each product needs a particular type of truck of a fixed capacity.30) =CEILING(C8.7) =CEILING(D30.33 5. Table 2 .1) =CEILING(C7.30) What Does It Do ? This function rounds a number up to the nearest multiple specified by the user.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 B C D E F G CEILING Page 14 of 138 H CEILING Number 2. Table 1 calculates the number of trucks required by dividing the Units To Be Moved by the Capacity of the truck.1) =CEILING(C5. Example 1 The following table was used by a estate agent renting holiday apartments.MultipleToRoundUpTo) The ValueToRound can be a cell address or a calculation. The merchant needs to hire trucks to move each product. When the customer supplies the number of days required in the property the =CEILING() function rounds it up by a multiple of 7 to calculate the number of full weeks to be billed. Days To Be Billed 7 7 14 Days Required Customer 1 3 Customer 2 4 Customer 3 10 =CEILING(D28. This results of the division are not whole numbers. Syntax =CEILING(ValueToRound. The properties being rented are only available on a weekly basis.

99 . Table 2 Item Plugs Sockets Junctions Adapters In Box 11 7 5 16 Box Cost £20 £18. The cost of the item is calculated by dividing the Box Cost by the Box Quantity. Table 1 shows how just a normal division results in varying Item Costs. Calculates the decimal part of the price.1).99) Explanation =INT(E83) =MOD(E83.0.62000 5.81818 2.10 £28 Cost Per Item 1. Table 1 Item Plugs Sockets Junctions Adapters Box Qnty 11 7 5 16 Box Cost £20 £18. Raises the decimal to 0.1) Example 3 The following tables were used by a shopkeeper to calculate the selling price of an item.99 =INT(E83)+CEILING(MOD(E83.25 £28.1) =CEILING(MOD(E83).99 1.1) =CEILING(D55/E55.75000 1.99) Calculates the integer part of the price.60714 5.81818 1.0.75000 =D69/C69 =D70/C70 =D71/C71 =D72/C72 Table 2 shows how the =CEILING() function has been used to raise the Item Cost to always end in 99 pence.Excel Function Dictionary © 1998 . The shopkeeper buys products by the box.10 £28 Cost Per Item Raised Cost 1.60714 2. The shopkeeper always wants the price to end in 99 pence.99 5.99 2.25 £28.62000 1.1) =CEILING(D56/E56.2000 Peter Noneley A 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 B C Item Bricks Wood Cement D Units To Be Moved 1000 5000 2000 E Truck Capacity 300 600 350 F Trucks Needed 4 9 6 G CEILING Page 15 of 138 H =CEILING(D54/E54.

" for right.CELL("filename"))+1.xls'#$CELL =CELL("filename". v for value.[Red]($#. 'file:///opt/scribd/conversion/tmp/scratch9743/38625327.50% $D$3 4 3 0.($#.##0) $#.##0.00_). The type of cell protection. The alignment of the cell. 0 =CELL("color".D3) 1 for a locked. Nothing is shown for numeric entries. Shown as ' for left. 0 for no.D3) =CELL("type".D3) Formatted for braces ( ) on positive values.D3) 0 =CELL("parentheses".00_).D3) =CELL("format". (See the table shown below) 17. The actual contents of the cell.##0.##0. Numeric Format General 0 #.D3) What Does It Do ? This function examines a cell and displays information about the contents. The width of the cell.CELL("filename"))-1) .##0 0.FIND("]". d-mmm-yy or dd-mmm-yy d-mmm or dd-mmm mmm-yy mm/dd h:mm AM/PM h:mm:ss AM/PM h:mm h:mm:ss Code G F0 .[Red]($#. Shown as b for blank. 0 for unlocked. The cell address.FIND("[".00) $#.##0.D3) 12 P2 =CELL("width". Formatting No special formatting is needed.D3) =CELL("col".($#.CELL("filename"))-FIND("[". l for text.18 v =CELL("address".##0_).D3) =CELL("row". The column number.00E+00 # ?/? or # ??/?? m/d/yy or m/d/yy h:mm or mm/dd/yy.D3) =CELL("contents". Syntax =CELL("TypeOfInfoRequired".##0.CellToTest) The TypeOfInfoRequired is a text entry which must be surrounded with quotes " ". Codes used to show the formatting of the cell. The number format fo the cell.2 C0 C0C2 C2P0 P2 S2 G D4 D1 D2 D3 D5 D7 D6 D9 D8 Example The following example uses the =CELL() function as part of a formula which extracts the filename. The type of entry in the cell. ^ for centre. position and formatting. 0 for no.D3) 1 for yes. Formatted for coloured negatives. 1 =CELL("protect".00 $#.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 B C D E F G H CELL Page 16 of 138 I CELL This is the cell and contents to test.##0) $#. The row number.##0_). The name of the current file is : #VALUE! =MID(CELL("filename"). The filename containing the cell. 1 for yes.0 F2 .00) 0% 0.D3) 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 =CELL("prefix".00% 0.Excel Function Dictionary © 1998 .00 #.

"Silver"."Carol") =CHOOSE(C5. as this would cause the error of #VALUE to appear."Bronze").10%.10%."Alan"."unplaced") 3 Bronze =IF(D34<=3.C30:C34) .CHOOSE(D34. The =CHOOSE() then allocates the correct medal.CHOOSE(D33.18%) =CHOOSE(C8.18%) What Does It Do? This function picks from a list of options based upon an Index value given to by the user."unplaced") 1 Gold =IF(D32<=3.CHOOSE(D32."Gold"."unplaced") 5 unplaced =IF(D33<=3.15%.15%. Item3 through to Item29) Formatting No special formatting is required. The =IF() has been used to filter out any positions above 3. The =RANK() function calculates the finishing position of each athlete.Excel Function Dictionary © 1998 ."Silver"."Gold"."Carol") =CHOOSE(C7. due to the fact the =CHOOSE() has only three items in it."Bronze")."Alan".CHOOSE(D31. Item1. Syntax =CHOOSE(UserValue."Bronze"). Example The following table was used to calculate the medals for athletes taking part in a race."Bob"."Silver"."Alan"."Bob"."Gold"."Bob".CHOOSE(D30.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Index Value 1 3 2 3 1 2 Result Alan Carol Bob 18% 10% 15% B C D E F G H I CHOOSE Page 17 of 138 J CHOOSE =CHOOSE(C4.18%) =CHOOSE(C9."Silver"."Gold". The Time for each athlete is entered."unplaced") 4 unplaced =IF(D31<=3.10%. Name Alan Bob Carol David Eric Time 1:30 1:15 2:45 1:05 1:20 Position Medal 2 Silver =IF(D30<=3."unplaced") =RANK(C34. Item2."Carol") =CHOOSE(C6.15%."Silver"."Bronze")."Bronze")."Gold".

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 B C D E F G H CLEAN Page 18 of 138 I CLEAN Dirty Text Hello Hello Hello Clean Text Hello =CLEAN(C4) Hello =CLEAN(C5) Hello =CLEAN(C6) What Does It Do? This function removes any nonprintable characters from text.Excel Function Dictionary © 1998 . Syntax =CLEAN(TextToBeCleaned) Formatting No special formatting is needed. The result will show as normal text. These nonprinting characters are often found in data which has been imported from other systems such as database imports from mainframes. .

The decorator is given five colours to work with.D5) =COMBIN(C6. The internal order of the combination does not matter.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 B C D E F COMBIN Page 19 of 138 G COMBIN Pool Of Items 4 4 26 Items In A Group 2 3 2 Possible Groups 6 4 325 =COMBIN(C4.D41) The colours Red Green Blue Yellow Black Scheme 1 Red Green Blue Scheme 6 Green Scheme 2 Red Green Yellow Scheme 7 Green Scheme 3 Red Green Black Scheme 8 Green Scheme 4 Red Blue Yellow Scheme 9 Blue Scheme 5 Red Blue Black Scheme 10 ?????? . How many colours schemes can be created ? Available Colours Colours Per Scheme Totals Schemes 5 3 10 =COMBIN(C41.D6) What Does It Do ? This function calculates the highest number of combinations available based upon a fixed number of items.GroupSize) Formatting No special formatting is required.D4) =COMBIN(C5. so AB is the same as BA. but can only use three in any scheme. Syntax =COMBIN(HowManyItems.D25) The four letters : ABCD Pair 1 AB Pair 2 AC Pair 3 AD Pair 4 BC Pair 5 BD Pair 6 CD Example 2 A decorator is asked to design a colour scheme for a new office.Excel Function Dictionary © 1998 . Total Characters 4 The proof ! Group Size 2 Combinations 6 =COMBIN(C25. Example 1 This example calculates the possible number of pairs of letters available from the four characters ABCD.

2000 Peter Noneley A 57 58 B Blue Yellow C Blue Black D Yellow Black E Yellow Black F COMBIN Page 20 of 138 G .Excel Function Dictionary © 1998 .

". the result will be shown as normal text." ". Bob Davies. Note You can achieve the same result by using the & operator. Carol =CONCATENATE(C4. "&C30 . Bob Davies.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 B C D E F G H CONCATENATE Page 21 of 138 I CONCATENATE Name 1 Alan Bob Carol Alan Bob Carol Name 2 Jones Williams Davies Jones Williams Davies Concatenated Text AlanJones BobWilliams CarolDavies Alan Jones Williams. ".Text2.C8) =CONCATENATE(D9. Name 1 Alan Bob Carol Alan Bob Carol Name 2 Jones Williams Davies Jones Williams Davies Concatenated Text AlanJones BobWilliams CarolDavies Alan Jones Williams..".D7) =CONCATENATE(D8.D6) =CONCATENATE(C7. Formatting No special formatting is needed.Excel Function Dictionary © 1998 .D4) =CONCATENATE(C5.Text3. Syntax =CONCATENATE(Text1.".C9) What Does It Do? This function joins separate pieces of text into one item. "&C29 =D30&"..D5) =CONCATENATE(C6.Text30) Up to thirty pieces of text can be joined. Carol =C25&D25 =C26&D26 =C27&D27 =C28&" "&D28 =D29&".

5 0."kg") Feet 12 8 5 Inches Metres 6 3.D10.D6. Example The following table was used by an Import / Exporting company to convert the weight and size of packages from old style UK measuring system to European system.D5.81 3 2.E4) 0.91 =CONVERT(C6."in".3 =CONVERT(C5."ozm". Weight & Mass Gram Kilogram Slug Pound mass U (atomic mass) Ounce mass Time Year Day Hour Minute Second Distance Meter Statute mile Nautical mile Inch Foot Yard Angstrom Pica (1/72 in.51 2 1. such as Inches to Centimetres.E8) =CONVERT(C9.E5) 0.E6) 365.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 Amount Converting To Convert From 1 in 1 ft 1 yd 1 1 1."ft".) Pressure Pascal Atmosphere mm of Mercury g kg sg lbm u ozm m mi Nmi in ft yd ang Pica yr day hr mn sec Pa atm mmHg .D11.D8."kg")+CONVERT(E28.57 =CONVERT(D34."lbm".E10) =CONVERT(C11.E9) =CONVERT(C10.D9.35 =CONVERT(D28.54 =CONVERT(C4.25 24 90 30 =CONVERT(C8. Pounds Ounces Kilograms 5 3 2.E11) What Does It Do ? This function converts a value measure in one type of unit."m")+CONVERT(E34.UnitToConvertFrom.Excel Function Dictionary © 1998 . to the same value expressed in a different type of unit.5 yr day hr mn Converting To cm m m day hr mn sec B C D E F G CONVERT Page 22 of 138 H CONVERT Converted Amount 2.UnitToConvertTo) Formatting No special formatting is needed."m") Weight Height Length Width Abbreviations This is a list of all the possible abbreviations which can be used to denote measuring systems.D4. Syntax =CONVERT(AmountToConvert.

00E+15 P 1.00E-02 1.00E+06 M 1.00E+09 G 1. Using "c" as a prefix to meters "m" will allow centimetres "cm" to be calculated.00E-01 1.00E-06 1.00E-03 1.00E+02 h 1.00E+18 E 1.00E+03 k 1.Excel Function Dictionary © 1998 .00E+01 e Prefix deci centi milli micro nano pico femto atto Multiplier 1. Prefix exa peta tera giga mega kilo hecto dekao Multiplier Abbreviation 1.00E-12 1.00E-18 Abbreviation d c m u n p f a .2000 Peter Noneley A 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 B Temperature Degree Celsius Degree Fahrenheit Degree Kelvin Force Newton Dyne Pound force Energy Joule Erg Thermodynamic calorie IT calorie Electron volt Horsepower-hour Watt-hour Foot-pound BTU C D E Liquid Teaspoon Tablespoon Fluid ounce Cup Pint Quart Gallon Liter Power Horsepower Watt F G CONVERT Page 23 of 138 H C F K N dyn lbf tsp tbs oz cup pt qt gal l J e c cal eV HPh Wh flb BTU HP W Magnetism Tesla Gauss T ga These characters can be used as a prefix to access further units of measure.00E-15 1.00E-09 1.00E+12 T 1.

H5:H10) What Does It Do ? This function examines two sets of data to determine the degree of relationship between the two sets. The correlation shows that there is an 28% realtionship between the data.000 £1.000 £5.000 Sales £20.000 £20.Range2) Formatting The result will normally be shown in decimal format.864 =CORREL(D5:D10. Syntax =CORREL(Range1.000 £8.E5:E10) Correlation 28% =CORREL(G5:G10.000 £1.000 £40.000 £1. In Table 2 the Cost of advertising has been compared to Sales.000 Correlation 0. In Table 1 the Monthly temperature is compared against the Sales of air conditioning units.000 £20.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Month Jan Feb Mar Apr May Jun Avg Temp 20 30 30 40 50 50 B C D E F G H CORREL Page 24 of 138 I J CORREL Table 1 Air Cond Sales 100 200 300 200 400 400 Table 2 Advertising Costs £2. It can be formatted as percentage % to show a more meaning full result. The correlation shows that there is an 0.864 realtionship between the data. .000 £30. The result will be a decimal between 0 and 1.Excel Function Dictionary © 1998 .000 £40. The larger the result. the greater the correlation.

000 £1. It will ignore blanks.Excel Function Dictionary © 1998 .000 Metal £1. Syntax =COUNT(Range1.000 Count 3 2 =COUNT(D29:D32) Mar 0 .Range3.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 B C D E F G H I COUNT Page 25 of 138 J COUNT Entries To Be Counted 10 20 30 10 0 30 10 -20 30 10 1-Jan-88 30 10 21:30 30 10 0. text and errors. through to Range30) Formatting No special formatting is needed...Range2.96 30 10 30 10 Hello 30 10 #DIV/0! 30 Count 3 3 3 3 3 3 2 2 2 =COUNT(C4:E4) =COUNT(C5:E5) =COUNT(C6:E6) =COUNT(C7:E7) =COUNT(C8:E8) =COUNT(C9:E9) =COUNT(C10:E10) =COUNT(C11:E11) =COUNT(C12:E12) What Does It Do ? This function counts the number of numeric entries in a list. Item Jan Feb Bricks £1.000 Wood £5.000 Glass £2. Example The following table was used by a builders merchant to calculate the number of sales for various products in each month.

Maths English Art History 4 3 5 2 =COUNTA(D35:D39) . Syntax =COUNTA(Range1.Range2.Range3..78 30 10 30 10 Hello 30 10 #DIV/0! 30 Count 3 3 3 3 3 3 2 3 3 =COUNTA(C4:E4) =COUNTA(C5:E5) =COUNTA(C6:E6) =COUNTA(C7:E7) =COUNTA(C8:E8) =COUNTA(C9:E9) =COUNTA(C10:E10) =COUNTA(C11:E11) =COUNTA(C12:E12) What Does It Do ? This function counts the number of numeric or text entries in a list.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Alan Bob Carol David Elaine B C D E F G H I COUNTA Page 26 of 138 J COUNTA Entries To Be Counted 10 20 30 10 0 30 10 -20 30 10 1-Jan-88 30 10 21:30 30 10 0.Excel Function Dictionary © 1998 . Example The following table was used by a school to keep track of the examinations taken by each pupil.. The school also needed to know how many exams were taken by each pupil. The =COUNTA() function has been used because of its ability to count text and numeric entries. It will ignore blanks. The school needed to known how many pupils sat each exam. A failure was entered as Fail. through to Range30) Formatting No special formatting is needed. 2 or 3. Each exam passed was graded as 1. Maths Fail 2 Fail 1 English 1 1 3 Art 1 3 1 Fail 2 History Exams Taken By Each Pupil 2 3 3 2 4 =COUNTA(D39:G39) 1 Fail How many pupils sat each Exam.

Each of the departments in the various factories were questioned. Syntax =COUNTBLANK(RangeToTest) Formatting No special formatting is needed. Example The following table was used by a company which was balloting its workers on whether the company should have a no smoking policy."Y") =COUNTIF(C32:F41.Excel Function Dictionary © 1998 . The =COUNTBLANK() function has been used to calculate the number of departments which have no yet registered a vote. Admin Y Accounts N Y Production Y N Y Y Y Y Y Personnel N N N Y Y 16 14 10 =COUNTBLANK(C32:F41) =COUNTIF(C32:F41."N") Blanks 2 =COUNTBLANK(C4:C11) Factory 1 Factory 2 Factory 3 Factory 4 Factory 5 Factory 6 Factory 7 Factory 8 Factory 9 Factory 10 N Y Y N Y Y N N N Votes not vet registered : Votes for Yes : Votes for No : . The response to the question could be Y or N.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 B C D E F G H COUNTBLANK Page 27 of 138 I COUNTBLANK Range To Test 1 Hello 3 0 1-Jan-98 5 What Does It Do ? This function counts the number of blank cells in a range. As the results of the vote were collated they were entered in to the table.

100) To match a piece of text type the text in quotes."Hello") To match using operators surround the expression with quotes. ."Tyres") =COUNTIF(E4:E12. Syntax =COUNTIF(RangeOfThingsToBeCounted.">100") Formatting No special formatting is needed.E18) How many Brake Shoes Have been bought. How many Tyres have been bought. How many items cost £100 or above. such as =COUNTIF(A1:A5. To match a specific number type the number."Brakes") =COUNTIF(C4:C12.CriteriaToBeMatched) The criteria can be typed in any of the following ways.">=100") =COUNTIF(C4:C12.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 B C D E F G COUNTIF Page 28 of 138 COUNTIF Item Brakes Tyres Brakes Service Service Window Tyres Tyres Clutch Date 1-Jan-98 10-May-98 1-Feb-98 1-Mar-98 5-Jan-98 1-Jun-98 1-Apr-98 1-Mar-98 1-May-98 Cost 80 25 80 150 300 50 200 100 250 2 3 5 2 =COUNTIF(C4:C12.Excel Function Dictionary © 1998 . service What Does It Do ? This function counts the number of items which match criteria set by the user. such as =COUNTIF(A1:A5. such as =COUNTIF(A1:A5. Type the name of the item to count.

2000 =DATE(E6.month.C4) 25-Dec-99 =DATE(E5.D5.Excel Function Dictionary © 1998 . By using the Format.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 B C D E F G H I DATE Page 29 of 138 J DATE Day Month 25 12 25 12 33 12 Year 99 99 99 Date 12/25/99 =DATE(E4.D4.D6.Date command the format can be changed.Cells.day) Formatting The result will normally be displayed in the dd/mm/yy format. Syntax =DATE(year.C6) What Does It Do? This function creates a real date by using three normal numbers typed into separate cells.C5) January 2.Number. .

D9.D6."d") =DATEDIF(C5. #NAME? ="Age is "&DATEDIF(C8."ym") =DATEDIF(C9. "d" Days between the two dates."yd") =DATEDIF(C8. as if the dates were in the same year. "ym" Months between the dates.D4.D5.Excel Function Dictionary © 1998 .TODAY(). "y" Years between the two dates."md")&" Days" .TODAY()."y")&" Years.TODAY(). as if the dates were in the same month and year."m") =DATEDIF(C6. These are the available intervals. which creates a text version."md") What Does It Do? This function calculates the difference between two dates. "md" Days between the two dates. Birth date : Years lived : and the months : and the days : 1-Jan-60 #NAME? =DATEDIF(C8. "Interval" : This indicates what you want to calculate. SecondDate : This is the most recent of the two dates. "yd" Days between the dates. It can show the result in weeks."y") =DATEDIF(C7.TODAY(). as if the dates were in the same year."md") You can put this all together in one calculation.D7."ym")&" Months and "&DATEDIF(C8."ym") #NAME? =DATEDIF(C8.D8. "m" Months between the two dates."Interval") FirstDate : This is the earliest of the two dates. months or years.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 B C D E F G H I J DATEDIF Page 30 of 138 K DATEDIF FirstDate 1-Jan-60 1-Jan-60 1-Jan-60 1-Jan-60 1-Jan-60 1-Jan-60 SecondDate 10-May-70 10-May-70 10-May-70 10-May-70 10-May-70 10-May-70 Interval days months years yeardays yearmonths monthdays Difference #NAME? #NAME? #NAME? #NAME? #NAME? #NAME? =DATEDIF(C4.TODAY()."y") #NAME? =DATEDIF(C8.SecondDate.TODAY(). Syntax =DATEDIF(FirstDate. "&DATEDIF(C8. Formatting No special formatting is needed.

Number.Date. probably after being imported from an external program. Days Until Expiry Date Expiry 25-dec-99 -3889 10-july/99 Err:502 13-sep-98 -4357 30/5/2000 Err:502 =DATEVALUE(E32)-TODAY() Property Ref. Syntax =DATEVALUE(text) Formatting The result will normally be shown as a number which represents the date. The =DATEVALUE function was used because the date has been entered in the cell as a piece of text.Excel Function Dictionary © 1998 . Example The example uses the =DATEVALUE and the =TODAY functions to calculate the number of days remaining on a property lease. BC100 FG700 TD200 HJ900 . such as exports from mainframe computers.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 B C D E F DATEVALUE Page 31 of 138 G DATEVALUE Date 25-dec-99 25/12/99 25-dec-99 25/12/99 Date Value 36519 Err:502 36519 Err:502 =DATEVALUE(C4) =DATEVALUE(C5) =DATEVALUE(C6) =DATEVALUE(C7) What Does It Do? The function is used to convert a piece of text into a date which can be used in calculations.Cells. Dates expressed as text are often created when data is imported from other programs. This number can be formatted to any of the normal date formats by using Format.

Number.Excel Function Dictionary © 1998 . Syntax =DAY(value) Formatting Normally the result will be a number. Example The =DAY function has been used to calculate the name of the day for your birthday.Cells.Custom and using the code ddd or dddd. Please enter your date of birth in the format dd/mm/yy : You were born on : 3/25/1962 Wednesday 24 =DAY(F21) . but this can be formatted to show the actual day of the week by using Format.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 B C D E F G DAY Page 32 of 138 H DAY Full Date 25-Dec-98 18-Aug-10 18-Aug-10 The Day 25 Wed 17 18 =DAY(C4) =DAY(C5) =DAY(C6) What Does It Do? This function extracts the day of the month from a complete date.

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 B C D E F DAYS360 Page 33 of 138 DAYS360 StartDate 1-Jan-98 1-Jan-98 1-Jan-98 1-Jan-98 EndDate 5-Jan-98 1-Feb-98 31-Mar-98 31-Dec-98 Days Between 4 30 89 359 * See the Note below. Use this function if your accounting system is based on twelve 30-day months.D6. FALSE : Use this for USA accounting systems.TRUE) What Does It Do? Shows the number of days between two dates based on a 360-day year (twelve 30-day months). The result of using 1-Jan-98 and 5-Jan-98 will give a result of 4. To correct this add 1 to the result.D7. Formatting The result will be shown as a number. =DAYS360(Start.EndDate. =DAYS360(C4. Syntax =DAYS360(StartDate.D4.TRUE) =DAYS360(C7.Excel Function Dictionary © 1998 . Note The calculation does not include the last day.TRUE) =DAYS360(C6.TRUE)+1 .TRUE) =DAYS360(C5.D5.TRUE of FALSE) TRUE : Use this for European accounting systems.End.

Example The following table is used to determine how may pairs of similar numbers are in a list. Number1 10 50 30 17.50% Hello Number2 20 50 17.D4) =DELTA(C5.D32) =DELTA(C33.D7) =DELTA(C8. The =DELTA() function tests each pair and then the =SUM() function totals them.D8) =DELTA(C9. otherwise the result is 0.D10) What Does It Do ? This function compares two values and tests whether they are exactly the same.D34) =DELTA(C35. It only works with numbers.SecondNumber) Formatting No special formatting is needed.D9) =DELTA(C10.5 17. so numbers which appear rounded due to the removal of decimal places will still match correctly with non rounded values.Excel Function Dictionary © 1998 .D35) =DELTA(C36.5 12 100 150 Number2 20 50 30 18 8 100 125 Total Pairs Delta 0 1 1 1 0 1 0 4 =DELTA(C30.18 Hello Delta 0 1 1 1 1 Err:502 1 =DELTA(C4. text values produce a result of #VALUE.D5) =DELTA(C6.D33) =DELTA(C34.5 17.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 B C D E F G H I DELTA Page 34 of 138 J DELTA Number1 10 50 17. Syntax =DELTA(FirstNumber. If the numbers are the same the result will be 1. The formatting of the number is not significant.D30) =DELTA(C31.D36) =SUM(E30:E36) .D6) =DELTA(C7.D31) =DELTA(C32.5 18 0.

Jan 1000 4000 7000 12000 Feb 2000 5000 8000 15000 Mar 3000 6000 9000 18000 F G H I EAST Page 35 of 138 J 1 2 3 4 5 6 7 8 Alan Bob Carol Total Total 6000 15000 24000 45000 .2000 Peter Noneley A B C D E Eastern data. Used by the example for the =INDIRECT() function.Excel Function Dictionary © 1998 .

D48). Example This example was used by a company hiring contract staff.D32) =EDATE(C33. then 5 is subtracted from the =EDATE() to ensure the end of contract falls on a Friday.D33) The company decide not to end contracts on Saturday or Sunday.D5) =EDATE(C6. Syntax =EDATE(StartDate.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 B C D E F EDATE Page 36 of 138 G EDATE Start Date 1-Jan-98 2-Jan-98 2-Jan-98 Plus Months 3 3 -3 End Date 1-Apr-98 2-Apr-98 2-Oct-97 =EDATE(C4.0) .Months) Formatting The result will normally be expressed as a number. The =WEEKDAY() function has been used to identify the actaul weekday number of the end date. Start Tue 06-Jan-98 Mon 12-Jan-98 Fri 09-Jan-98 Fri 09-Jan-98 Mon 19-Jan-98 Mon 26-Jan-98 Mon 12-Jan-98 Duration 3 3 4 3 3 3 3 End Mon 06-Apr-98 Fri 10-Apr-98 Fri 08-May-98 Thu 09-Apr-98 Fri 17-Apr-98 Fri 24-Apr-98 Fri 10-Apr-98 =EDATE(C48.D6) What Does It Do? This function is used to calculate a date which is a specific number of months in the past or in the future.D48)-IF(WEEKDAY(EDATE(C48.Date command.D29) =EDATE(C30.D4) =EDATE(C5.2)-5. The contract Duration is entered as months.D48).WEEKDAY(EDATE(C48. The =EDATE() function has been used to calculate the end of the contract.2)>5.Number.D30) =EDATE(C31. this can be formatted to represent a date by using the Format.Excel Function Dictionary © 1998 . Start Tue 06-Jan-98 Mon 12-Jan-98 Fri 09-Jan-98 Fri 09-Jan-98 Mon 19-Jan-98 Mon 26-Jan-98 Mon 12-Jan-98 Duration 3 3 4 3 3 3 3 End Mon 06-Apr-98 Sun 12-Apr-98 Sat 09-May-98 Thu 09-Apr-98 Sun 19-Apr-98 Sun 26-Apr-98 Sun 12-Apr-98 =EDATE(C27. (Sat or Sun).D28) =EDATE(C29. If the week day number is 6 or 7.Cells.D31) =EDATE(C32. The Start date is entered. The company needed to know the end date of the employment.D27) =EDATE(C28.

Syntax =EOMONTH(StartDate. .Cells. this can be formatted to represent a date by using the Format.Months) Formatting The result will normally be expressed as a number.Date command.D5) =EOMONTH(C6.D6) What Does It Do? This function will show the last day of the month which is a specified number of months before or after a given date.Number.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 B C D E F EOMONTH Page 37 of 138 G EOMONTH StartDate 5-Jan-98 5-Jan-98 5-Jan-98 Plus Months 2 2 -2 End Of Month 35885 31-Mar-98 30-Nov-97 =EOMONTH(C4.Excel Function Dictionary © 1998 .D4) =EOMONTH(C5.

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 B C D E F G

ERROR.TYPE Page 38 of 138 H

ERROR.TYPE
Data 10 10 10 10:00 0 3 3 13:00 The Error #DIV/0! Err:508 #VALUE! 21:00 Error Type 532 508 519 #N/A =ERROR.TYPE(E4) =ERROR.TYPE(E5) =ERROR.TYPE(E6) =ERROR.TYPE(E7)

What Does It Do? This function will show a number which corresponds to an error produced by a formula. Syntax =ERROR.TYPE(Error) Error is the cell reference where the error occurred. Formatting The result will be formatted as a normal number. Example See Example 4 in the =DGET() function.

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 B C D E F G H

EVEN Page 39 of 138 I

EVEN
Original Value 1 1.2 2.3 25 Evenly Rounded 2 2 4 26 =EVEN(C4) =EVEN(C5) =EVEN(C6) =EVEN(C7)

What Does It Do ? This function round a number up the nearest even whole number. Syntax =EVEN(Number) Formatting No special formatting is needed. Example The following table is used by a garage which repairs cars. The garage is repairing a fleet of cars from three manufactures. Each manufacturer uses a different type of windscreen wiper which are only supplied in pairs. Table 1 was used to enter the number of wipers required for each type of car and then show how many pairs need to be ordered. Table 1 Car Vauxhall Ford Peugeot

Wipers To Order 5 9 7

Pairs to Order 3 =EVEN(D28)/2 5 =EVEN(D29)/2 4 =EVEN(D30)/2

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 B C D E F G H I

EXACT Page 40 of 138 J

EXACT
Text1 Hello Hello Hello Text2 Hello hello Goodbye Result TRUE FALSE FALSE =EXACT(C4,D4) =EXACT(C5,D5) =EXACT(C6,D6)

What Does It Do? This function compares two items of text and determine whether they are exactly the same. The case of the characters is taken into account, only words which are spelt the same and which have upper and lower case characters in the same position will be considered as equal. Syntax =EXACT(Text1,Text2) Only two items of text can be compared. Formatting If the two items of text are exactly the same the result of TRUE will be shown. If there is any difference in the two items of text the result of FALSE will be shown. Example Here is a simple password checking formula. You need to guess the correct password. The password is the name of a colour, either red blue or green. The case of the password is important. The =EXACT() function is used to check your guess. Guess the password : Is it correct : red No

(To stop you from cheating, the correct password has been entered as a series of =CHAR() functions, which use the ANSI number of the characters rather than the character itself!) Its still very easy though.

which results in 120.Excel Function Dictionary © 1998 .628. .800 20 2.902.640.432. The factorial of 5 is calculated as 1*2*3*4*5.008.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 B C D E F G FACT Page 41 of 138 H FACT Number Factorial 3 6 3.000 =FACT(C4) =FACT(C5) =FACT(C6) =FACT(C7) =FACT(C8) What Does It Do ? This function calculates the factorial of a number. No special formatting is needed. Syntax =FACT(Number) Formatting.etc.5 6 5 120 10 3.176. Decimal fractions of the number are ignored. The factorial is calculated as 1*2*3*4..

Syntax =FIND(LetterToLookFor.C9) What Does It Do? This function looks for a specified letter inside another piece of text.StartPosition) LetterToLookFor : This needs to be a single character. .C6) =FIND(D7. An additional option can be used to start the search at a specific point in the text.C4) =FIND(D5.Excel Function Dictionary © 1998 .TextToLookInside. When the letter is found the position is shown as a number. the result #VALUE is shown. the result will be shown as a number. TextToLookInside : This is the piece of text to be searched through. If the letter is not found in the text. it specifies at which point in the text the search should begin.6) =FIND(D9.C7) =FIND(D8. StartPosition : This is optional. If the text contains more than one reference to the letter.C8. Formatting No special formatting is needed. thus enabling the search to find duplicate occurrences of the letter. the first occurrence is used.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B C D E F FIND Page 42 of 138 G FIND Text Hello Hello Hello Alan Williams Alan Williams Alan Williams Letter To Find e H o a a T Position Of Letter 2 1 5 3 11 #VALUE! =FIND(D4.C5) =FIND(D6.

2) 10.25 10.25 10 =FIXED(C9. Syntax =FIXED(NumberToConvert. The Commas option can be TRUE for commas or FALSE for no commas.Commas) If DecimalPlaces places is not specified the function will assume 2.25 10.2) 1000 1.3 =FIXED(C10.TRUE) B C D E F G H I FIXED Page 43 of 138 J FIXED What Does It Do ? This function converts a numeric value to text.Excel Function Dictionary © 1998 .25 10.000 =FIXED(C13.25 =FIXED(C8) 10.00 =FIXED(C12) 1000.0) 10 10.00 =FIXED(C7. Note that any further formatting with the Format.23 1000 =FIXED(C14.000.25 =FIXED(C11.00 =FIXED(C4) 10 10 =FIXED(C5. and commas can be inserted at the 1. If the Commas is not specified the function will assume TRUE.1) 10. Number command will not have any effect.0) 10.000's.23 1. During the conversion the value can be rounded to a specific number of decimal places.1) 10 10.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Original Converted Number To Text 10 10.0 =FIXED(C6. .0. Formatting No special formatting is needed.0) 1000. Cells.DecimalPlaces.

3 2 2.1000) .1) =FLOOR(C6.1) =FLOOR(C7. which is then used as the basis for Commission.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 B C D E F G FLOOR Page 44 of 138 H FLOOR Number Rounded Down 1. The =FLOOR() function has been used to round down the Actual Sales to the nearest 1000.500 £56.000 £560 £18.SignificantValue) Formatting No special formatting is needed. Name Alan Bob Carol Actual Sales £23.000 £180 =FLOOR(D29. Example The following table was used to calculate commission for members of a sales team.9 2 123 100 145 100 175 150 =FLOOR(C4.50) =FLOOR(C9.125 Relevant Sales Commission £23.890 £18.50) What Does It Do ? This function rounds a value down to the nearest multiple specified by the user.1) =FLOOR(C5. Syntax =FLOOR(NumberToRound.000 £230 £56.5 1 2.50) =FLOOR(C8.Excel Function Dictionary © 1998 . Commission is only paid for every £1000 of sales.

The =HLOOKUP() uses FALSE at the end of the function to indicate to Excel that the column headings are not sorted. because the list of names is not as deep as the lookup range.Jan. the =MATCH() number is 1 less than we require. When the item is found.Excel Function Dictionary © 1998 .Mar is correct. If they were sorted alphabetically they would have read as Feb. FALSE for no. The RangeToLookIn is the range of data with the column headings at the top. Formatting No special formatting is needed. To solve the problem the =MATCH() function is used. It then calculates the position of the name in the list.Mar. TRUE for yes. The Sorted/Unsorted is whether the column headings are sorted. Unfortunately. they are part of the illustration.Feb. Jan 10 20 30 40 50 Feb 80 90 100 110 120 Mar 97 69 45 51 77 feb Bob Eric Alan Carol David Type a month to look for : .FALSE) row 1 row 2 row 3 row 4 row 5 row 6 The row numbers are not needed. Example 1 This table is used to find a value based on a specified month and name. it then scans down the column to pick a cell entry. The =MATCH() looks through the list of names to find the name we require. The RowToPickFrom is how far down the column the function should look to pick from. The problem arises when we need to scan down to find the row adjacent to the name. Syntax =HLOOKUP(ItemToFind. The =HLOOKUP() is used to scan across to find the month.F11.RowToPickFrom.D3:F10. Type a month to look for : Which row needs to be picked out : The result is : What Does It Do ? This function scans across the column headings at the top of a table to find a specified item. so and extra 1 is added to compensate. The =HLOOKUP() now uses this =MATCH() number to look down the month column and picks out the correct cell entry.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 B C D E F G H I HLOOKUP Page 45 of 138 J HLOOKUP Jan 10 20 30 40 50 Feb 80 90 100 110 120 Mar 97 69 45 51 77 Feb 4 100 =HLOOKUP(F10.RangeToLookIn.SortedOrUnsorted) The ItemToFind is a single item specified by the user. even though to us the order of Jan.

G72:I77.TRUE) . Maker Vauxhall VW Ford VW Ford Ford Vauxhall Ford Spare Ignition GearBox Engine Steering Ignition CYHead GearBox Engine Cost £50 Vauxhall Ford VW £600 GearBox 500 450 600 £1.E115:G118.200 =HLOOKUP(B79. which scans the list of spares for the item specified in column C. The name of the Item is typed in column C. =HLOOKUP(D127. the function will produce an error.FALSE) The discount is then looked up in the Discount Table If the Quantity Ordered matches a value at the top of the Discount Table the =HLOOKUP will look down the column to find the correct discount.D116:D118. The function uses the absolute ranges indicated by the dollar symbol $.0)+1.C48:C52.D47:F54.2000 Peter Noneley A 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 B C D E Type a name to look for : F alan G H I HLOOKUP Page 46 of 138 J The result is : 100 =HLOOKUP(F54. The Unit Cost Table holds the cost of 1 unit of Brick.MATCH(C127. When the make is found. Wood and Glass.MATCH(F55. the next lowest value is used.200 Engine 1000 1200 800 £275 Steering 250 350 275 £70 Ignition 50 70 45 £290 CYHead 300 290 310 £500 £1. The Unit Cost of the item is then looked up in the Unit Cost Table.0)+1. If a match is not found. The FALSE option has been used at the end of the function to indicate that the product names across the top of the Unit Cost Table are not sorted. All the calculations take place in the Orders Table. Trying to match an order of 125 will drop down to 100.FALSE) Example 2 This example shows how the =HLOOKUP() is used to pick the cost of a spare part for different makes of cars.0)+1.E111:G112. the =HLOOKUP() then looks down the column to the row specified by the =MATCH() function. The =HLOOKUP() scans the column headings for the make of car specified in column B. The Discount Table holds the various discounts for different quantities of each product. =HLOOKUP(C127. Using the FALSE option forces the function to search for an exact match. This ensures that when the formula is copied to more cells. The Orders Table is used to enter the orders and calculate the Total. the ranges for =HLOOKUP() and =MATCH() do not change.Excel Function Dictionary © 1998 . If the Quantity Ordered does not match a value at the top of the Discount Table. The TRUE option has been used at the end of the function to indicate that the values across the top of the Discount Table are sorted.MATCH(C79. and the discount from the 100 column is used.F73:F77. Using TRUE will allow the function to make an approximate match.FALSE) Example 3 In the following example a builders merchant is offering discount on large orders.2.

TRUE) .0)+1.MATCH(C127.E115:G118.2.D116:D118.275 =HLOOKUP(C127.2000 Peter Noneley A 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 B C D E F G H I HLOOKUP Page 47 of 138 J Brick £2 Unit Cost Table Wood Glass £1 £3 Brick Wood Glass Discount Table 1 100 0% 6% 0% 3% 0% 12% Orders Table Unit Cost Discount £2 6% £1 3% £3 12% £2 6% £1 0% £3 15% 300 8% 5% 15% Item Brick Wood Glass Brick Wood Glass Unit Cost Discount Units 100 200 150 225 50 500 Total £188 £194 £396 £423 £50 £1.E111:G112.FALSE) =HLOOKUP(D127.Excel Function Dictionary © 1998 .

.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 B C D E F G H HOUR Page 48 of 138 I HOUR Number 21:15 0.Excel Function Dictionary © 1998 . Syntax =HOUR(Number) Formatting The result will be shown as a normal number between 0 and 23.25 Hour 21 6 =HOUR(C4) =HOUR(C5) What Does It Do? The function will show the hour of the day based upon a time or a number.

If the condition is not met it is considered as FALSE."Achieved".800 .Excel Function Dictionary © 1998 .C45*5%) Example 3 This example uses the =AND() within the =IF() function. Syntax =IF(Condition. The ActionIfTrue and ActionIfFalse can be numbers. Name Alan Bob Carol Sales 1000 6000 2000 Target 5000 5000 4000 Result Not Achieved =IF(C31>=D31.C45*10%. If the Sales are greater than or equal to the Target the result of Achieved is shown. If the condition is met it is considered to be TRUE. when the Order Value is £1000 or above.ActionIfFalse) The Condition is usually a test of two cells."Not Achieved") Achieved =IF(C32>=D32.000 Product Wood Discount £200 Total £1.C44*10%. The discount is only given on products which are on Special Offer."Not Achieved") Example 2 The following table is similar to that in Example 1. If the Sales do not reach Target."Achieved"."Achieved". Formatting No special formatting is required. Example 1 The following table shows the Sales figures and Targets for sales reps. If the Sales do not reach the target the result of Not Achieved is shown.C44*5%) 100 =IF(C45>=D45."Achieved". the Commission is 10% of Sales."Not Achieved") Achieved =IF(C5>=D5. This time the Commission to be paid to the sales rep is calculated.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 B C D E F G H I IF Page 49 of 138 J IF Name Alan Bob Carol Sales 1000 6000 2000 Target 5000 5000 4000 Result Not Achieved =IF(C4>=D4.C43*5%) 600 =IF(C44>=D44."Not Achieved") Not Achieved =IF(C6>=D6. A builders merchant gives 10% discount on certain product lines.ActionIfTrue. Note that the text used in the =IF() function needs to be placed in double quotes "Achieved". Special Offer Yes Order Value £2. The =IF() function is used to compare the Sales with the Target. Name Alan Bob Carol Sales 1000 6000 2000 Target 5000 5000 4000 Commission 50 =IF(C43>=D43. such as A1=A2. Depending upon the result. Each has their own target which they must reach. the Commission is only 5% of Sales.C43*10%."Not Achieved") What Does It Do? This function tests a condition. If the Sales are greater than or equal to the Target. one of two actions will be carried out. text or calculations. The =AND() function is used with the =IF() to check that the product is on offer and that the value of the order is above £1000."Not Achieved") Not Achieved =IF(C33>=D33."Achieved"."Achieved".

2000 Peter Noneley A 59 60 61 62 B Glass Cement Turf C No Yes Yes D £2.700 =IF(AND(C61="Yes".0) I IF Page 50 of 138 J .D61*10%.Excel Function Dictionary © 1998 .D61>=1000).000 E F G H ££2.000 ££500 £300 £2.000 £500 £3.

000.00 .ColumnColumnCordinate) This syntax is used when the range is made up of rows and columns. The easiest way to refer to these areas is to select them and give them a single name.00 350.00 How many weeks required : How many people in the party : Cost per person is : What Does It Do ? This function picks a value from a range of data by looking down a specified number of rows and then across a specified number of columns. 2 or 3 : 2 The size is : Medium =INDEX(G34:I34. 2 or 3 : 2 The colour is : Green =INDEX(D32:D34.2 or 3 for statistics : The result is : Syntax 3 =INDEX(NamedRangeToLookIn.00 300.RowCoordinate. Both of the examples below use the same syntax. It can be used with a single block of data. or non-continuos blocks.00 600.00 6.00 700.00 Qtr2 2.000.00 2 4 250 =INDEX(D7:G9.AreaToPickFrom) Using this syntax the range to look in can be made up of multiple areas. Colours Red Green Blue Type either 1.00 3 250.H36) Type 1.F50. Country England France Germany Spain Currency Sterling Franc DM Peseta Population 50 M 40 M 60 M 30 M Capitol London Paris Bonn Barcelona 2 3 Paris =INDEX(D45:F48.00 Qtr3 3.00 250. Syntax There are various forms of syntax for this function.000.ColumnColumnCordinate.00 5.00 2 300.00 300. The Co-ordinate indicates how far down or across to look when picking the data from the range.000.Excel Function Dictionary © 1998 .2. NORTH Bricks Wood Qtr1 1. In the following example the figures for North and South have been named as one range called NorthAndSouth.RowCoordinate.000.3 or 4 for the country : Type 1. Syntax 1 =INDEX(RangeToLookIn.Coordinate) This is used when the RangeToLookIn is either a single column or row.G12) Size Large Medium Small Type either 1.G11.D36) Syntax 2 =INDEX(RangeToLookIn.000.F51) 4 200.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 B C D E F G H INDEX Page 51 of 138 I INDEX Holiday booking price list.000.00 7. People Weeks 1 2 3 1 500.00 8.00 500.000. but the Co-ordinate refers to a row when the range is vertical and a column when the range is horizontal.00 Qtr4 4.00 400. The AreaToPickFrom indicates which of the multiple areas should be used.

00 5.00 10. 2 or 3 for the product : Type 1.00 12. 2.D90:G90.F78) Example This is an extended version of the previous example.00 8. 3 or 4 for the Qtr : Type 1 for North or 2 for South : The result is : =INDEX(EastAndWest.00 6.IF(F102=C90.2000 Peter Noneley A 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 B C Glass SOUTH Bricks Wood Glass D 9.00 Qtr2 2.500.00 11.500.00 5.000.00 9. It allows the names of products and the quarters to be entered.MATCH(F100.00 Qtr2 2.500.00 7.000.00 6.00 wood qtr2 west Err:504 Qtr4 4.000. 2.500.00 6.00 10.500.500.00 7.500.00 Qtr3 3. 3 or 4 for the Qtr : Type 1 for North or 2 for South : The result is : =INDEX(NorthAndSouth.0).500.500.00 8.F76.MATCH(F101.500.000. 2 or 3 for the product : Type 1.00 Qtr1 1.00 Type 1.00 Qtr4 4.000.500.00 9.000.500.F77.500.000.00 8.000.00 Qtr1 1.00 Qtr3 3.500.500.500.00 11.000.000.2))) .500.500.00 12.00 10.00 9.000.IF(F102=C95.0).00 5.000.00 F 11.500.Excel Function Dictionary © 1998 .500.00 E 10.00 11.00 7. The =MATCH() function is used to find the row and column positions of the names entered.000. EAST Bricks Wood Glass WEST Bricks Wood Glass Qtr1 1.00 Qtr3 3.000.00 Qtr4 4.000.500.00 12.C91:C93.500.500.00 Qtr2 2.000. These positions are then used by the =INDEX() function to look for the data.00 H INDEX Page 52 of 138 I Type 1.500.00 1 3 2 Err:504 G 12.1.

such as G6 : The value in the cell you typed is : What Does It Do ? This function converts a plain piece of text which looks like a cell address into a usable cell reference. SOUTH and EAST. Example 1 This example shows how data can be picked form other worksheets by using the worksheet name and a cell address. such as South : C5 Type the start cell of the range. When a reference to a sheet is made the exclamation symbol ! needs to be placed between the sheet name and cell address acting as punctuation. Syntax =INDIRECT(Text) Formatting No special formatting is needed.Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 B C D E F G H I INDIRECT Page 53 of 138 J INDIRECT North South East West Jan 10 40 70 100 Feb 20 50 80 110 Mar 30 60 90 120 G6 80 =INDIRECT(H9) Type address of any of the cells in the above table. such as C8 : The contents of the cell C8 on North is : The =INDIRECT() created a reference to =NORTH!C8 North C8 120 =INDIRECT(G33&"!"&G34) Example 2 This example uses the same data as above. The data on these three sheets is laid out in the same cells on each sheet. but this time the =SUM() function is used to calculate a total from a range of cells. The example uses three other worksheets named NORTH. such as North : Type the cell to pick data from. such as C7 : The sum of the range C5:C7 on South is : 1200 =SUM(INDIRECT(G44&"!"&G45&":"&G46)) The =INDIRECT() created a reference to =SUM(SOUTH!C5:C7) . The address can be either on the same worksheet or on a different worksheet. Type the name of the sheet. South Type the name of the sheet. such as C5 : C7 Type the end cell of the range.

. Formatting The results will be shown as text or a number depending upon what was requested.01 Automatic 310m19(Build:9420) LINUX =INFO("directory") =INFO("memavail") =INFO("memused") =INFO("totmem") =INFO("numfile") =INFO("origin") =INFO("osversion") =INFO("recalc") =INFO("release") =INFO("system") What Does It Do? This function provides information about the operating environment of the computer.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 B C D E INFO Page 54 of 138 F INFO Current directory Available bytes of memory Memory in use Total bytes of memory Number of active worksheets Cell currently in the top left of the window Operating system Recalculation mode Excel version Name of system.Excel Function Dictionary © 1998 . (PC or Mac) System Information Err:502 Err:502 Err:502 Err:502 1 Err:502 Windows (32-bit) NT 5. Syntax =INFO(text) text : This is the name of the item you require information about.

The number of days is then divided by 365.25 Table 2 shows the age of the child with the Age formatted with no decimal places.57 8. Syntax =INT(Number) Formatting No special formatting is needed. A child can only be admitted to school if they are over 8 years old. Table 1 shows the age of the child with decimal places Table 1 Birth Date 1-Jan-80 5-Feb-81 20-Oct-79 1-Mar-81 Term Start 1-Sep-88 1-Sep-88 1-Sep-88 1-Sep-88 Age 8. Example The following table was used by a school to calculate the age a child when the school year started.5 =(D27-C27)/365.5 2.25) Note The age is calculated by subtracting the Birth Date from the Term Start to find the age of the child in days.48 Integer 1 2 10 -2 =INT(C4) =INT(C5) =INT(C6) =INT(C7) What Does It Do ? This function rounds a number down to the nearest whole number.67 7. This has the effect of increasing the child age.25 Table 3 shows the age of the child with the Age calculated using the =INT() function to remove the decimal part of the number to give the correct age.3 10. Table 2 Birth Date 1-Jan-80 5-Feb-81 20-Oct-79 1-Mar-81 Term Start 1-Sep-88 1-Sep-88 1-Sep-88 1-Sep-88 Age 9 8 9 8 =(D38-C38)/365.25 . The Birth Date and the Term Start date are entered and the age calculated.Excel Function Dictionary © 1998 . Table 3 Birth Date 1-Jan-80 5-Feb-81 20-Oct-79 1-Mar-81 Term Start 1-Sep-88 1-Sep-88 1-Sep-88 1-Sep-88 Age 8 7 8 7 =INT((D49-C49)/365.75 -1.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 B C D E F G H I INT Page 55 of 138 J INT Number 1.87 7.

Excel Function Dictionary © 1998 .25 is to take account of the leap years.2000 Peter Noneley A 59 B C D E F The reason for using 365. G H I INT Page 56 of 138 J .

but which will be filled later as the data is received by the user. While the Cleared column is blank the cheque will still be Outstanding.0.0) Totals 550 1050 .E36. Cheques Received Num From chq1 ABC Ltd chq2 CJ Design chq3 J Smith chq4 Travel Co. chq5 J Smith Date Received 1-Jan-98 1-Jan-98 2-Jan-98 3-Jan-98 4-Jan-98 Date Cleared 2-Jan-98 7-Jan-98 Amount £100 £200 £50 £1. Usually the function is used in conjunction with the =IF() function which can test the result of the =ISBLANK() Syntax =ISBLANK(CellToTest) Formatting Used by itself the result will be shown as TRUE or FALSE. When the cheque is cleared the date is entered.Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 B C D E F G H ISBLANK Page 57 of 138 I ISBLANK Is The Cell Blank FALSE FALSE TRUE 25-Dec-98 FALSE Data 1 Hello =ISBLANK(C4) =ISBLANK(C5) =ISBLANK(C6) =ISBLANK(C7) What Does It Do? This function will determine if there is an entry in a particular cell. The =ISBLANK() function is used to determine whether the Cleared column is empty or not. Until the Cleared date is entered the Cleared column is blank.E36) =IF(ISBLANK(F36). It can be used when a spreadsheet has blank cells which may cause errors. Example The following example shows a list of cheques received by a company.000 £250 Banked Outstanding 100 0 200 0 0 50 0 1000 6-Jan-98 250 0 =IF(ISBLANK(F36). When the Cleared date is entered the cheque will be shown as Banked.

"Try again!". which Excel does not do. Formatting No special formatting is needed. Syntax =ISERR(CellToTest) The CellToTest can be a cell reference or a calculation.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 B C D E F G H ISERR Page 58 of 138 I ISERR Cell to test 3 #DIV/0! Err:508 #VALUE! Err:502 Err:502 #N/A Result FALSE TRUE TRUE TRUE TRUE TRUE FALSE =ISERR(D4) =ISERR(D5) =ISERR(D6) =ISERR(D7) =ISERR(D8) =ISERR(D9) =ISERR(D10) What Does It Do ? This function tests a cell and shows TRUE if there is an error value in the cell. Table 1 Cost Of Crate : Bottles In Crate : Cost of single bottle : £24 0 #DIV/0! =E32/E33 Table 2 shows how this error can be trapped by using the =ISERR() function. by dividing the cost of the crate by the quantity of bottles in the crate. or if the error is the #NA message. The #DIV/0 indicates that an attempt was made to divide by zero 0. Example The following tables were used by a publican to calculate the cost of a single bottle of champagne.E40/E41) .Excel Function Dictionary © 1998 . Table 2 Cost Of Crate : £24 Bottles In Crate : 0 Cost of single bottle : Try again! =IF(ISERR(E40/E41). Table 1 shows what happens when the value zero 0 is entered as the number of bottles. It will show FALSE if the contents of the cell calculate without an error.

Table 1 Start date : Jan 01 98 End date : 5-Jan-98 Difference : 3-Jan-00 =D31-D30 Table 2 shows how the =ISERROR() function has been used to trap the error and inform the user that there has been an error in the data entry. Example The following tables was used to calculate the difference between two dates. It will show TRUE for any type of error and FALSE if no error is found."Error in data entry".Excel Function Dictionary © 1998 . Formatting No special formatting is needed. Table 2 Start date : Jan 01 98 End date : 5-Jan-98 Difference : 3-Jan-00 =IF(ISERROR(D40-D39). Table 1 shows an error due to the fact that the first entry was entered using an inappropriate date format. Syntax =ISERROR(CellToTest) The CellToTest can be a cell reference or a formula.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 B C D E F G ISERROR Page 59 of 138 H ISERROR Cell to test 3 #DIV/0! Err:508 #VALUE! Err:502 Err:502 #N/A Result FALSE TRUE TRUE TRUE TRUE TRUE TRUE =ISERROR(D4) =ISERROR(D5) =ISERROR(D6) =ISERROR(D7) =ISERROR(D8) =ISERROR(D9) =ISERROR(D10) What Does It Do ? This function tests a cell or calculation to determine whether an error has been generated.D40-D39) .

Note that text entries result in the #VALUE! error. Syntax =ISEVEN(CellToTest) Formatting No special formatting is required.Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B C D E F G H ISEVEN Page 60 of 138 I ISEVEN Number 1 2 2. An even number is shown as TRUE an odd number is shown as FALSE.5 3.6 Hello 1-Feb-98 1-Feb-96 Is it Even 0 1 1 1 0 0 1 0 1 =ISEVEN(C4) =ISEVEN(C5) =ISEVEN(C6) =ISEVEN(C7) =ISEVEN(C8) =ISEVEN(C9) =ISEVEN(C10) =ISEVEN(C11) =ISEVEN(C12) What Does It Do ? This function tests a number to determine whether it is even.5 2. Note that dates can be even or odd. .6 3. Note that decimal fractions are ignored.

Syntax =ISLOGICAL(CellToTest) Formatting No special formatting is needed.Excel Function Dictionary © 1998 . If the cell does not contain a logical value. the result FALSE is shown. . If the cell does contain a logical value. The logical values can only be TRUE or FALSE.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 B C D E F G H ISLOGICAL Page 61 of 138 I J ISLOGICAL Cell To Test FALSE TRUE 20 1-Jan-98 Hello #DIV/0! Result TRUE TRUE FALSE FALSE FALSE FALSE FALSE =ISLOGICAL(D4) =ISLOGICAL(D5) =ISLOGICAL(D6) =ISLOGICAL(D7) =ISLOGICAL(D8) =ISLOGICAL(D9) =ISLOGICAL(D10) What Does It Do ? This function tests a cell to determine whether the cell contents are logical. the result TRUE is shown.

but will be used for data entry in the future.Excel Function Dictionary © 1998 . . The function is normally used with other functions such as the =IF() function. The #N/A is generated when a function cannot work properly because of missing data. The #N/A can also be typed in to a cell by the user to indicate the cell is currently empty.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 B C D E F G H I ISNA Page 62 of 138 J ISNA Number 1 Hello 1-Jan-98 #N/A Result FALSE FALSE FALSE FALSE TRUE =ISNA(C4) =ISNA(C5) =ISNA(C6) =ISNA(C7) =ISNA(C8) What Does It Do? This function tests a cell to determine whether it contains the Not Available error #N/A. Syntax =ISNA(CellToTest) Formatting No special formatting is needed.

300. The function is normally used with other function such as the =IF() function."Retype the Price") . such as typing the letter O instead of zero 0. rather than text. It would be used to ensure that only numeric entries are used in calculations. is entered using the letter O instead of the zero 0. Table 1 Item Radio TV Video Buying Price 400 800 3OO Mark-up 150% 200% 150% Profit 600 1600 #VALUE! =D32*E32 Buying Price Mark-up Profit 400 150% 600 800 200% 1600 3OO 150% Retype the Price =IF(ISNONTEXT(D40). Examples The following table is used by an electrical retailer to calculate the selling price of an item based on the buying price and the shop mark-up.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Table 2 shows how the error is trapped using the =ISNONTEXT function and the =IF() function in the calculation.D40*E40. Table 1 shows the #VALUE! error generated when a number.Excel Function Dictionary © 1998 . Table 2 Item Radio TV Video B C D E F G ISNONTEXT Page 63 of 138 H ISNONTEXT Item To Test 10 Hello 1-Jan-98 1OO Is It A Number? TRUE FALSE TRUE TRUE FALSE =ISNONTEXT(C4) =ISNONTEXT(C5) =ISNONTEXT(C6) =ISNONTEXT(C7) =ISNONTEXT(C8) What Does It Do? This functions tests an entry to determine whether it is a number. rather than text which looks like a number. Syntax =ISNONTEXT(CellToTest) Formatting No special formatting.

000 £15.D29:E33. If the cell or calculation is not numeric. 1 2 3 4 5 Name Alan Eric Carol Bob David Salary £10. The employee can be entered as a Name or as a Numeric value.000 £12. Formatting No special formatting is needed.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 B C D E F G H I ISNUMBER Page 64 of 138 J ISNUMBER Cell Entry 1 1-Jan-98 #DIV/0! Hello Result TRUE TRUE FALSE FALSE FALSE =ISNUMBER(D4) =ISNUMBER(D5) =ISNUMBER(D6) =ISNUMBER(D7) =ISNUMBER(D8) What Does It Do ? This function examines a cell or calculation to determine whether it is a numeric value.000 £8. The =ISNUMBER() function has been used to identify the type of entry made. ID No.000 Type Employee Name or ID : eric The Salary is : £12. Example The following table was used by a personnel department to lookup the salary of an employee.FALSE)) .3.VLOOKUP(E35.000 £12.2.Excel Function Dictionary © 1998 .C29:E33. the result FALSE is shown.FALSE). If the cell or calculation is a numeric value the result TRUE is shown. or is blank. Syntax =ISNUMBER(CellToTest) The cell to test can be a cell reference or a calculation.VLOOKUP(E35. and then the =IF() decides which VLOOKUP to perform.000 =IF(ISNUMBER(E35).

.5 3.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B C D E F G H I ISODD Page 65 of 138 J ISODD Number 1 2 2. Note that decimal fractions are ignored.6 Hello 1-Feb-98 1-Feb-96 Is it Odd 1 0 0 0 1 1 0 1 0 =ISODD(C4) =ISODD(C5) =ISODD(C6) =ISODD(C7) =ISODD(C8) =ISODD(C9) =ISODD(C10) =ISODD(C11) =ISODD(C12) What Does It Do ? This function tests a number to determine whether it is odd. An odd number is shown as TRUE an even number is shown as FALSE.Excel Function Dictionary © 1998 .5 2. Note that dates can be odd or even. Syntax =ISODD(CellToTest) Formatting No special formatting is required. Note that text entries result in the #VALUE! error.6 3.

. but when used on the worksheet.Excel Function Dictionary © 1998 . Its a bit of an odd one. Syntax =ISREF(ValueToTest) The ValueToTest can be any type of data. Formatting No special formatting is needed. it cannot be a reference to the contents of another cell.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 B C D E F G ISREF Page 66 of 138 H I ISREF TRUE =ISREF(A1) FALSE =ISREF(B99) Err:508 =ISREF(Hello) FALSE =ISREF(10) FALSE =ISREF(NOW()) FALSE =ISREF("A1") Err:508 =ISREF(XX99) What Does It Do ? This function shows TRUE if given a cell address. as the reference will itself be evaluated by the function. or FALSE for any other type of value. and is normally used in macros rather than on the worksheet.

3.FALSE).000 Type Employee Name or ID : 3 The Salary is : £8.D27:E31. 1 2 3 4 5 Name Alan Eric Carol Bob David Salary £10. If the entry is any other type it shows FALSE.VLOOKUP(E33.000 £15.000 £12.000 £8. ID No. and then the =IF() decides which VLOOKUP to perform.C27:E31.000 £12. If the entry is text is shows TRUE.000 =IF(ISTEXT(E33). The =ISTEXT() function has been used to identify the type of entry made.FALSE)) .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 B C D E F G H ISTEXT Page 67 of 138 I ISTEXT Cell To Test Hello 1 25-Dec-98 Result TRUE FALSE FALSE FALSE =ISTEXT(D4) =ISTEXT(D5) =ISTEXT(D6) =ISTEXT(D7) What Does It Do ? This functions tests an entry to determine whether it is text. Example The following table was used by a personnel department to lookup the salary of an employee. The employee can be entered as a Name or as a Numeric value.Excel Function Dictionary © 1998 . Syntax =ISTEXT(CellToTest) Formatting No special formatting is needed.2.VLOOKUP(E33.

000.00 12.1) =LARGE(C4:C8.00 Feb 6.000.00 2.000.5) What Does It Do ? This function examines a list of values and picks the value at a user specified position in the list.00 Mar 4.00 12.00 10.000.3) =LARGE(C4:C8.00 =LARGE(D24:F27.00 7.1) =LARGE(D24:F27.000.PositionToPickFrom) Formatting No special formatting is needed.2) =LARGE(C4:C8.00 5.4) =LARGE(C4:C8.800.000. Highest Lowest 12. Example The following table was used to calculate the top 3 sales figures between Jan.500.00 3.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 B C D E F G H LARGE Page 68 of 138 I LARGE Values 120 800 100 120 250 Highest Value 2nd Highest Value 3rd Highest Value 4th Highest Value 5th Highest Value 800 250 120 120 100 =LARGE(C4:C8.000.00 2.00 3. Feb and Mar.00 =MAX(D24:F27) =MIN(D24:F27) .2) =LARGE(D24:F27.3) Highest Value 2nd Highest Value 3rd Highest Value Note Another way to find the Highest and Lowest values would have been to use the =MAX() and =MIN() functions.Excel Function Dictionary © 1998 .000.00 4.000.000.00 10. Syntax =LARGE(ListOfNumbersToExamine.000.000.00 7.500.00 6.000. Sales North South East West Jan 5.000.

FIND(" ".D4) =LEFT(C5.C27)-1) Bob Smith Bob =LEFT(C28. The =LEFT() function can now extract the first name based on the position of the space.D5) =LEFT(C6. The length of the first name is therefore the position of the space minus one character. The =FIND() function was used to locate position of the space between the first and second name.C28)-1) Carol Williams Carol =LEFT(C29.FIND(" ".D7) =LEFT(C8. Example The following table was used to extract the first name of a person from their full name.FIND(" ".2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Text Alan Jones Alan Jones Alan Jones Cardiff ABC123 Number Of Characters Required Left String 1 A 2 Al 3 Ala 6 Cardif 4 ABC1 B C D E F G H LEFT Page 69 of 138 I LEFT =LEFT(C4. Syntax =LEFT(OriginalText.Excel Function Dictionary © 1998 .D8) What Does It Do ? This function displays a specified number of characters from the left hand side of a piece of text.NumberOfCharactersRequired) Formatting No special formatting is needed.D6) =LEFT(C7.C29)-1) . Full Name First Name Alan Jones Alan =LEFT(C27.

in a piece of text. Original Text Carol Williams 6 =FIND(" ".C24)) This is just the second name.LEN(C24)-FIND(" ". including spaces and numbers.Excel Function Dictionary © 1998 . =RIGHT(C24.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 B C D E F G H LEN Page 70 of 138 I LEN Text Alan Jones Bob Smith Carol Williams Cardiff ABC123 Length 10 9 14 7 6 =LEN(C4) =LEN(C5) =LEN(C6) =LEN(C7) =LEN(C8) What Does It Do ? This function counts the number of characters.C24) This is the length of the second name. Carol Williams 8 . =LEN(C24)-FIND(" ". Calculated by using the =RIGHT() function to extract the rightmost characters up to the length of the second name. Syntax =LEN(Text) Formatting No Special formatting is needed. Example This example shows how the =LEN() function is used in a formula which extracts the second name from a text entry containing both first and second names. Calculated by taking the overall length of the complete name and subtracting the position of the space.C24) This is the position of the space.

so the row heading of Jan is not included in the . When a match is found. as in the description above. The RangeToLook in can be either horizontal or vertical. so it is no good if you need to pick data from part way across a list. the function will then look down to the bottom cell of the column to pick the last entry of the column. It always picks the data from the end of the row or column. and then picks an item from the last cell in the adjacent row or column. Example 1 In this table there are more rows than columns. The way in which the function decides whether to pick from the row or column is based on the size of the table. Syntax =LOOKUP(WhatToLookFor. so the Example 2 In this table there are more columns than rows. (use VLOOKUP or HLOOKUP). Be careful not to include unnecessary heading in the range as these will cause errors.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 B C D E F G H I LOOKUP (Array) Page 71 of 138 J LOOKUP (Array) Name Alan Bob Carol David Eric Francis Gail Jan 10 20 30 40 50 60 70 Feb 80 90 100 110 120 130 140 Eric 77 =LOOKUP(F12. If the table has more columns than rows : the function will look across the top row trying to find a match for the piece of information you have asked it to look for. the function will look across to the right most column to pick the last entry on the row.Excel Function Dictionary © 1998 .RangeToLookIn) The WhatToLookFor should be a single item. If the table has more rows than columns : the function will look down the left most column trying to find a match for the piece of information you asked it to look for. If the table has the same amount of rows and columns : the function will look down the left most column and work in just the same way as if the table had more rows than columns.D4:G10) Mar 97 69 45 51 77 28 73 Type a Name in this cell : The March value for this person is : What Does It Do ? This function looks for a piece of information in a list. When a match is found.

Table 2 shows the same data. the results of using =LOOKUP() will be correct. but other times the result will be an #N/A error or incorrect figure.G80:J86) . Table 1 shows the Name column sorted alphabetically. otherwise errors will occur. Alan 100 H I LOOKUP (Array) Page 72 of 138 J Jan Bob 100 Carol 100 David 100 Problems The list of information to be looked through must be sorted in ascending order.2000 Peter Noneley A 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 B C D column heading of Jan is not included in the lookup range. either as #N/A or incorrect results. but not sorted. Jan Alan 100 Bob 100 Carol 100 David 100 Eric 100 Fred 100 Formatting No special formatting is needed. Table 1 Name Alan Bob Carol David Eric Francis Gail Name : Value : Table 2 Name David Eric Alan Bob Carol Francis Gail Name : Value : Jan 10 20 30 40 50 60 70 Eric Feb 80 90 100 110 120 130 140 Mar 97 69 45 51 77 28 73 Jan 40 50 10 20 30 60 70 Eric Feb 110 120 80 90 100 130 140 Mar 51 77 97 69 45 28 73 77 =LOOKUP(C88. E F G lookup range.B80:E86) 77 =LOOKUP(H88.Excel Function Dictionary © 1998 . Sometimes the results will be correct.

E38:J38) Problems The list of information to be looked through must be sorted in ascending order. either as #N/A or incorrect results.D4:G10.RangeToLookIn. Syntax =LOOKUP(WhatToLookFor. The RangeToPickFrom must have the same number of cells in it as the RangeToLookin. otherwise errors will occur. .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 B C D E F G H LOOKUP (Vector) Page 73 of 138 I J LOOKUP (Vector) Name Alan Bob Carol David Eric Francis Gail Jan 10 20 30 40 50 60 70 Feb 80 90 100 110 120 130 140 Eric 120 =LOOKUP(F12. and then picks an item from a second range of cells. The RangeToLook in can be either horizontal or vertical. When a match is found the =LOOKUP() then picks from the second range E38:J38.Excel Function Dictionary © 1998 . Example The following example shows how the =LOOKUP() function was used to match a name typed in cell G41 against the list of names in C38:C43. Be careful not to include unnecessary heading in the ranges as these will cause errors. Formatting No special formatting is needed. If the name Carol is used. the match is made in the third cell of the list of names.F4:F10) Mar 97 69 45 51 77 28 73 Type a Name in this cell : The Feb value for this person is : What Does It Do ? This function looks for a piece of information in a list. RangeToLookIn Alan Bob Carol David Eric Fred RangeToPickFrom 15 20 5 10 25 30 Type a name : Value : Carol 15 =LOOKUP(G41.RangeToPickFrom) The WhatToLookFor should be a single item.C38:C43. and then the function picks the third cell from the list of values.

Syntax =LOWER(TextToConvert) Formatting No special formatting is needed. .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 B C D E F G LOWER Page 74 of 138 H LOWER Upper Case Text ALAN JONES BOB SMITH CAROL WILLIAMS CARDIFF ABC123 Lower Case alan jones bob smith carol williams cardiff abc123 =LOWER(C4) =LOWER(C5) =LOWER(C6) =LOWER(C7) =LOWER(C8) What Does It Do ? This function converts all characters in a piece of text to lower case.Excel Function Dictionary © 1998 .

0) What Does It Do ? This function looks for an item in a list and shows its position. The Wrong Value list cannot find an exact match. It can look for an exact match or an approximate match. If no match is found the #NA error will be shown. If there is no match or next lowest number the error #NA is shown. The Ascending list gives the exact match. . Examples 1 Using the 0 option suitable for an exact match. Using -1 will look for an exact match. Syntax =MATCH(WhatToLookFor. It can be used with text and numbers.E4:E7. If there is no exact match or next highest number the error #NA is shown. The Descending list gives the exact match. Value position : 3 =MATCH(I9.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 B C D E F G H MATCH Page 75 of 138 I MATCH Names Bob Alan David Carol Type a name to look for : Alan Type a value : Values 250 600 1000 4000 1000 The position of Alan is : 2 =MATCH(E9.WhereToLook. Ascending 10 20 30 40 20 2 Descending 40 30 20 10 20 3 =MATCH(G45. The Ascending list gives the exact match. 1 or -1.G40:G43. or the next lowest number if no exact match exists.Excel Function Dictionary © 1998 . The Descending list gives the #NA error. so the #NA is shown. The list of values being examined must be sorted for this to work correctly. or the next highest number if no exact match exists. Using 1 will look for an exact match.0) Wrong Value 10 20 30 40 25 #N/A Example 2 Using the 1 option suitable for a ascending list to find an exact or next lowest match.TypeOfMatch) The TypeOfMatch either 0.1) Using 0 will look for an exact match. The list must be sorted for this to work properly.I4:I7.

G74:G77. The =MATCH() function looks down the list to find the bus with enough seats. the =INDEX() function has been used to look down the list again and pick out the actual bus size required.2000 Peter Noneley A 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 B C D E F The Wrong Value list finds the next lowest number.. The list of bus sizes has been entered in a list. Ascending 10 20 30 40 20 2 Descending 40 30 20 10 20 3 Wrong Value 40 30 20 10 25 2 =MATCH(G79. The number of passengers on the tour is then entered.G57:G60. . The Ascending list gives the #NA error.D95:D99.1) Example 3 Using the -1 option suitable for a descending list to find an exact or next highest match. the next biggest bus will be picked. The pupils scores are compared against the breakpoints. Bus Size 54 50 22 15 6 Passengers on the tour : 23 Bus size needed : 50 =INDEX(D95:D99.-1) Example 4 The tables below were used to by a bus company taking booking for bus tours.MATCH(H94. If the number of passengers is not an exact match. Ascending 10 20 30 40 20 2 Descending 40 30 20 10 20 #N/A G H MATCH Page 76 of 138 I Wrong Value 10 20 30 40 25 2 =MATCH(G62. The Descending list gives the exact match.0) Bus 1 Bus 2 Bus 3 Bus 4 Bus 5 Example 5 The tables below were used by a school to calculate the exam grades for pupils. After the =MATCH() function has found the bus. The Wrong Value list finds the next highest number. The list of grade breakpoints was entered in a list.-1). They need to allocate a bus with enough seats for the all the passengers.Excel Function Dictionary © 1998 . The pupils scores were entered in another list.

C111:C114.Excel Function Dictionary © 1998 .MATCH(G114.2000 Peter Noneley A 107 108 109 110 111 112 113 114 115 B C D E F G If an exact match is not found.0) . Exam Score Grade 0 Fail 50 Pass 90 Merit 95 Distinction H MATCH Page 77 of 138 I Pupil Score Grade Alan 60 Pass Bob 6 Fail Carol 97 Distinction David 89 Pass =INDEX(D111:D114.1). The =INDEX() function then looks down the Grade list to find the grade. the next lowest breakpoint is used.

000 £10.000 £4.Excel Function Dictionary © 1998 .000 Feb £6. through to Range30) Formatting No special formatting is needed.000 £10. 4-Jul-98 Maximum 27-Dec-98 =MAX(C7:G7) Example In the following example the =MAX() function has been used to find the highest value for each region.000 =MAX(C23:E23) £7.000 £7. month and overall.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 B C D E F G H MAX Page 78 of 138 I MAX Values 120 800 100 120 250 Maximum 800 =MAX(C4:G4) Dates 1-Jan-98 25-Dec-98 31-Mar-98 27-Dec-98 What Does It Do ? This function picks the highest value from a list of data. Sales North South East West Month Max Jan £5.000 £12.000 £7.000 =MAX(E23:E26) Region Max £6..000 £5.000 £6.000 £2.500 £3.000 Overall Max £12.000 =MAX(C23:E26) .000 Mar £4..Range2.500 £12.800 £3.000 £12.Range3. Syntax =MAX(Range1.000 £10.

Range3. Syntax =MEDIAN(Range1. If there is no exact median number in the group. .Range2. the two nearest the half way point are added and their average is used as the median. it is the half way point where half the numbers in the group are larger than it and half the numbers are less than it. The median is not the average...Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 B C D E F G H I MEDIAN Page 79 of 138 J MEDIAN Value1 20 2000 10 Value1 20 20 Value2 50 1000 20 Value2 40 20 Value3 10 10 40 Value3 30 40 Value4 30 20 40 Value4 10 20 Value5 40 8000 40 Median 30 1000 40 Median 25 20 =MEDIAN(C4:G4) =MEDIAN(C6:G6) =MEDIAN(C8:G8) =MEDIAN(C11:F11) =MEDIAN(C13:F13) What Does It Do ? This function finds the median value of a group of values. through to Range30) Formatting No special formatting is needed.

3) =MID(C9.2) NP =MID(C37.E4) 3 BCD =MID(C5. Syntax =MID(OriginalText. and how many characters to pick.Excel Function Dictionary © 1998 .D4.12. If the number of characters to pick exceeds what is available.E5) 2 ED =MID(C6.E6) =MID(C8.FIND("/".PositionToStartPicking.2) Example 2 This example shows how to extract an item which is of variable length.2) WA =MID(C36.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Text ABCDEDF ABCDEDF ABCDEDF ABC-100-DEF ABC-200-DEF ABC-300-DEF Item Size: Large Item Size: Medium Item Size: Small Start Position 1 2 5 100 200 300 Large Medium Small B C D E F G MID Page 80 of 138 H MID How Many Characters Mid String 3 ABC =MID(C4. The function needs to know at what point it should start.99) What Does It Do ? This function picks out a piece of text from the middle of a text entry.12. Example 1 The following table uses the =MID() function to extract a post code from a branch ID used by a company. Branch ID DRS-CF-476 DRS-WA-842 HLT-NP-190 Postal Region CF =MID(C35.C50)+1)-FIND("/".99) =MID(C14.5.5.12.5.C50.5.C50)-1) .NumberOfCharactersToPick) Formatting No special formatting is needed.D5. It is assumed that all branch ID's follow the same format with the letters identifying the postal region being in the 5th and 6th positions.5.99) =MID(C13. only the available characters will be picked. Full Branch Code Postal Region DRS/STC/872 STC HDRS/FC/111 FC S/NORTH/874 NORTH HQ/K/875 K SPECIAL/UK & FR/876 UK & FR =MID(C50.3) =MID(C12.FIND("/".5.3) =MID(C10.FIND("/". other than the required text is always between two slash / symbols.D6. which is inside a piece of text which has no standard format.C50)+1.

plus 1 for the Start of the code. occurring after the first / Calculate the length of the text to extract. by subtracting the position of the first / from the position of the second / G MID Page 81 of 138 H .2000 Peter Noneley A 53 54 55 56 B C D E F Find the first /. Find the second /.Excel Function Dictionary © 1998 .

.000.500.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 B C D E F G H MIN Page 82 of 138 I MIN Values 120 Dates 1-Jan-98 800 100 120 250 Minimum 100 Maximum 1-Jan-98 =MIN(C4:G4) 25-Dec-98 31-Mar-98 27-Dec-98 4-Jul-98 =MIN(C7:G7) What Does It Do ? This function picks the lowest value from a list of data.000.00 7. Example In the following example the =MIN() function has been used to find the lowest value for each region.00 12.00 2.Range3.000. through to Range30) Formatting No special formatting is needed.00 3.000.000 £2.000. Syntax =MIN(Range1.00 3.000.00 2.800.000.00 4.00 =MIN(C23:E26) Feb 6.00 5. month and overall.00 Mar 4.000. Sales North South East West Month MIN Overall MIN Jan 5.Range2.000.500.000.500 =MIN(C23:E23) £3.00 3.00 10..500.00 6.Excel Function Dictionary © 1998 .00 2.000.000 £4.000.000 .00 3.00 =MIN(E23:E26) Region Min £4.

D6) =MOD(C7.Divisor) Formatting No special formatting is needed.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 B C D E F G H MOD Page 83 of 138 I MOD Number 12 20 18 9 24 Divisor 5 7 3 2 7 Remainder 2 6 0 1 3 =MOD(C4.D8) What Does It Do ? This function calculates the remainder after a number has been divided by another number.D7) =MOD(C8. Syntax =MOD(Number.D4) =MOD(C5. .D5) =MOD(C6.Excel Function Dictionary © 1998 .

If all the values in the group are unique the function shows the error #N/A."10") 3 =COUNTIF(D33:D52.Excel Function Dictionary © 1998 . The =MODE() function has been used to calulate this."12") Count of size 10 : Count of size 12 : . the number closest to the beginning of the group will be used.Range2. For it to work correctly there must be at least two numbers which are the same. Example The following table shows garments sold in a clothes shop.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 B C D E F G H I MODE Page 84 of 138 J MODE Value1 20 40 10 20 10 10 Value2 50 20 10 20 20 20 Value3 10 40 99 99 20 30 Value4 10 10 20 10 99 40 Value5 40 40 20 10 10 50 Mode 10 40 10 10 10 =MODE(C4:G4) =MODE(C6:G6) =MODE(C8:G8) =MODE(C9:G9) =MODE(C10:G10) #VALUE! =MODE(C12:G12) What Does It Do ? This function displays the most frequently occurring number in a group of numbers. Order 001 002 003 004 005 006 007 008 009 010 011 012 013 014 015 016 017 018 019 020 Note Garmet Blouse Skirt Shirt Blouse Skirt Dress Shirt Blouse Dress Shirt Dress Skirt Skirt Shirt Dress Shirt Blouse Blouse Dress Skirt Size 10 10 8 10 12 8 10 10 8 10 12 12 10 10 8 10 10 8 10 8 Most frequently ordered size : 10 =MODE(D33:D52) Count of size 8 : 6 =COUNTIF(D33:D52. The shopkeeper wants to keep track of the most commonly sold size. (Which is not really an accurate answer!) Syntax =MODE(Range1. When there is more than one set of duplicates."8") 11 =COUNTIF(D33:D52..Range3. through to Range30) Formatting No special formatting is needed..

7 This figure is of no benefit to the shopkeeper as there are no garmets of this size! MODE Page 85 of 138 J .2000 Peter Noneley A 55 56 B C D E F G H I If the =AVERAGE() function had been used the answer would have been : 9.Excel Function Dictionary © 1998 .

Syntax =MONTH(Date) Formatting Normally the result will be a number. but this can be formatted to show the actual month by using Format.Cells.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 B C D E F MONTH Page 86 of 138 G MONTH Original Date 1-Jan-98 1-Jan-98 Month 1 December =MONTH(C4) =MONTH(C5) What Does It Do? This function extracts the month from a complete date.Number.Custom and using the code mmm or mmmm.Excel Function Dictionary © 1998 . Example The =MONTH function has been used to calculate the name of the month for your birthday. Please enter your date of birth in the format dd/mm/yy You were born in 3/25/1962 January =MONTH(F20) .

D5) =MROUND(C6.MultipleToUse) Formatting No special formatting is needed.D4) =MROUND(C5. . Syntax =MROUND(NumberToRound.D8) What Does It Do ? This function rounds a number up or down to the nearest multiple specified by the user.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Number 110 120 150 160 170 Multiple 50 50 50 50 50 Rounded Value 100 100 150 150 150 B C D E F G H I MROUND Page 87 of 138 J MROUND =MROUND(C4.Excel Function Dictionary © 1998 .D6) =MROUND(C7.D7) =MROUND(C8.

Anything which will not convert is shown as 0 zero. due to the fact that Excel calculates in this way naturally.5 3.04 =N(C7) 25-Dec-98 36154 =N(C8) TRUE 1 =N(C9) FALSE 0 =N(C10) Hello 0 =N(C11) 0 =N(C12) What Does It Do ? This function converts a numeric entry to its mathematical value.Excel Function Dictionary © 1998 . .50% 0. Excel does not really need this function. Syntax =N(NumericEntry) Formatting No special formatting is needed.5 =N(C5) 3. The function is included for compatibility with other spreadsheet programs.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 B C D E F G H N Page 88 of 138 I J N Original Converted 1 1 =N(C4) 3 1/2 3.5 =N(C6) 3.

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 B C D E F G H NA Page 89 of 138 I NA #N/A =NA() Value 10 30 Test 11 #N/A 31 Sales 100 #N/A #N/A 200 #N/A =IF(ISBLANK(C6).NA(). Table 1 Alan Bob Carol Salary 1000 1000 1000 Tax % 25% 20% Pay 750 1000 800 =C39-C39*D39 =C40-C40*D40 =C41-C41*D41 Table 2 shows how the =NA() has been inserted in the unknown Tax to act as a reminder that the Tax still needs to be entered. It can be type directly in to a cell as =NA() or it can be used as part of a calculation. Syntax =NA() Formatting No special formatting is required. Example The following table was used by a company to calculate the monthly Wage of an employee.C7+1) =IF(ISBLANK(C8). On a large spreadsheet this may go unnoticed and the wrong Wage paid. It is used to indicate that all the data has not yet been entered in to the spreadsheet.NA(). any calculations which depend upon the cell will also show #NA. When the =NA() is used.C6+1) =IF(ISBLANK(C7).C8+1) North South East West Total =NA() =NA() =SUM(D11:D14) What Does It Do ? This function is a place marker used to indicate that required information is Not Available.Excel Function Dictionary © 1998 . the Wage is still calculated. Table 2 Alan Bob Carol Salary 1000 1000 1000 Tax % 25% #N/A 20% Pay 750 #N/A 800 =C49-C49*D49 =C50-C50*D50 =C51-C51*D51 . The Tax is then deducted from the Salary to calculate the Wage. Table 1 shows that when the Tax is not entered. The Salary and Tax percentage are entered.NA().

=NETWORKDAYS(Start. To correct this add 1 to the result.C29. Syntax =NETWORKDAYS(StartDate.Holidays)+1 Example The following example shows how a list of Holidays can be created.C33:C37) =NETWORKDAYS(B30.EndDate. such as Xmas and Bank holidays. The result of using 1-Jan-98 and 5-Jan-98 will give a result of 4.Excel Function Dictionary © 1998 . Note The calculation does not include the last day.Holidays) Holidays : This is a list of dates which will be excluded from the calculation. It will exclude weekends and any holidays.D6) What Does It Do? This function will calculate the number of working days between two dates.C33:C37) =NETWORKDAYS(B29.C33:C37) Bank Holiday Xmas New Year New Year New Year .C28.D4) =NETWORKDAYS(C5.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 B C D E NETWORKDAYS Page 90 of 138 F NETWORKDAYS Start Date 1-Mar-98 25-Apr-98 24-Dec-98 End Date 7-Mar-98 30-Jul-98 5-Jan-99 Work Days 5 69 9 =NETWORKDAYS(C4. Start Date Mon 02-Mar-98 Mon 02-Mar-98 Mon 27-Apr-98 End Date Fri 06-Mar-98 Fri 13-Mar-98 Fri 01-May-98 Holidays 1-May-98 25-Dec-98 1-Jan-97 1-Jan-98 1-Jan-99 Work Days 5 10 4 =NETWORKDAYS(B28. Formatting The result will be shown as a number.End.C30.D5) =NETWORKDAYS(C6.

Used by the example for the =INDIRECT() function.Excel Function Dictionary © 1998 .2000 Peter Noneley A B C D E Northern data. Alan Jan Feb Mar Alan 10 20 30 Bob 40 50 60 Carol 70 80 90 Total 120 150 180 F G H I NORTH Page 91 of 138 J 1 2 3 4 5 6 7 8 9 Total 60 150 240 450 .

The date the book was returned is entered. Syntax =NOT(TestToPerform) The TestToPerform can be reference to cells or another calculation."OK") . otherwise OK is shown."OK") 15-Jan-98 OK =IF(NOT(D34<=B34+C34). then the result is FALSE."Overdue"."OK") 20-Jan-98 Overdue =IF(NOT(D35<=B35+C35). Taken 1-Jan-98 1-Jan-98 1-Jan-98 Loan 14 14 14 Returned Status 5-Jan-98 OK =IF(NOT(D33<=B33+C33). If the test fails. the result is TRUE."Overdue". The period of the Loan is entered. The date the book was Taken out is entered. The =NOT() function has been used to calculate whether the book was returned within the correct time. If the test is met. If the book was not returned on time the result Overdue is shown. Formatting No special formatting is needed.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 B C D E F G H I NOT Page 92 of 138 J NOT Cells To Test 10 20 10 20 10 20 1-Jan-98 1-Feb-98 Hello Goodbye Hello Hello Result TRUE TRUE FALSE TRUE TRUE FALSE =NOT(C4>D4) =NOT(C5=D5) =NOT(C6<D6) =NOT(C7>D7) =NOT(C8=D8) =NOT(C9=D9) What Does It Do ? This function performs a test to see if the test fails. Example The following table was used by a library to track books borrowed.Excel Function Dictionary © 1998 ."Overdue". by adding the Loan value to the Taken date. (A type of reverse logic).

The result will be updated each time the worksheet is opened and every time an entry is made anywhere on the worksheet. If it is formatted to show as a number the integer part is used for the date and the decimal portion represent the time. .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 B C D E F G H NOW Page 93 of 138 I NOW The current Date and Time 8/18/2010 1:44 =NOW() 08/18/10 01:44 AM =NOW() What Does It Do? This function shows the current date and time. Syntax =NOW() Formatting The result will be shown as a date and time.Excel Function Dictionary © 1998 .

4 2.4 3.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Number 2 2.9 Rounded To Next Odd 3 3 3 3 5 5 B C D E F G H ODD Page 94 of 138 I ODD =ODD(C4) =ODD(C5) =ODD(C6) =ODD(C7) =ODD(C8) =ODD(C9) What Does It Do ? This function rounds a number up to the next highest whole odd number. Syntax =ODD(NumberToBeRounded) Formatting No special formatting is needed.Excel Function Dictionary © 1998 .9 3 3. .

5. Example The following table shows a list of orders taken by a company.5.E27="Delta"). The =OR() function has been used to determine whether the charge needs to be applied.0) What Does It Do? This function tests two or more conditions to see if any of them are true.0) =IF(OR(E5="Visa". It can be used to test that at least one of a series of numbers meets certain conditions.E4="Delta").E7="Delta"). AB001 AB002 AB003 AB004 Cost 1000 1000 2000 5000 .E5="Delta").5.Excel Function Dictionary © 1998 .0) =IF(OR(E6="Visa". Normally the OR() function would be used in conjunction with a function such as =IF(). Syntax =OR(Test1.5.E6="Delta").0) £5 ££5 Order No. AB001 AB002 AB003 AB004 Cost 1000 1000 2000 5000 Payment Type Cash Visa Cheque Delta Handling Charge 5.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Order No.Test2) Note that there can be up to 30 possible tests. Formatting When used by itself it will show TRUE or FALSE.0) =IF(OR(E7="Visa". A handling charge of £5 is made on all orders paid by Visa or Delta cards. Payment Type Cash Visa Cheque Delta Handling Charge £=IF(OR(E27="Visa".00 5.5.00 B C D E F G H I OR Page 95 of 138 J OR =IF(OR(E4="Visa".

Excel Function Dictionary © 1998 . and all subsequent letters are converted to lower case.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 B C D E F G PROPER Page 96 of 138 H I PROPER Original Text alan jones bob smith caRol wILLIAMS cardiff ABC123 Proper Alan Jones Bob Smith Carol Williams Cardiff Abc123 =PROPER(C4) =PROPER(C5) =PROPER(C6) =PROPER(C7) =PROPER(C8) What Does It Do ? This function converts the first letter of each word to uppercase. . Syntax =PROPER(TextToConvert) Formatting No special formatting is needed.

which can be obtained using the =MAX() function.QuartileValue) The QuartileValue can only be 0.75 =QUARTILE(C12:F16. Formatting No special formatting is needed. Syntax =QUARTILE(RangeToBeExamined.2.E5) 2 50 =QUARTILE(C4:C8. 3rd and 4th quarters of the data. which can be obtained using the =MIN() function. .E7) 4 100 =QUARTILE(C4:C8.H13) 2 489 =QUARTILE(C12:F16.H14) 3 750 =QUARTILE(C12:F16.H15) 4 993 =QUARTILE(C12:F16.3 or 4.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 B C D E F G H I J QUARTILE Page 97 of 138 K QUARTILE Values 1 25 50 75 100 Quarter No.E8) Values 817 748 372 487 140 104 756 993 384 607 640 369 294 185 894 767 703 261 491 182 Quarter No. Quartile 0 1 =QUARTILE(C4:C8.E6) 3 75 =QUARTILE(C4:C8.H12) 1 285.Excel Function Dictionary © 1998 . The Quartile of 0 (zero) is actually lowest value.1. Quartile 0 104 =QUARTILE(C12:F16. 2nd.E4) 1 25 =QUARTILE(C4:C8. The Quartile of 4 is actually highest value.H16) What Does It Do ? This function examines a group of values and then shows the values which are of the upper limits of the 1st.

The merchant can only sell full crates.75 12.D5) =QUOTIENT(C6.5 =D28/E28 Table 2 uses the =QUOTIENT() function to remove the decimal fraction to give the correct result.D6) What Does It Do ? This function calculates the number of times a number can be divided by another number. Table 2 Bottles Item To Pack Wine 126 Champagne 200 Rum 15 Beer 250 Bottles Per Crate 12 8 6 20 Crates Needed 10 25 2 12 =QUOTIENT(D39.Excel Function Dictionary © 1998 .Divisor) Formatting No special formatting is needed.D4) =QUOTIENT(C5. This however shows decimal fractions which are not needed. Table 1 Bottles Item To Pack Wine 126 Champagne 200 Rum 15 Beer 250 Bottles Per Crate 12 8 4 20 Crates Needed 10.E39) . only showing the whole number. Table 1 calculates the crates by simple division. Example The following example was used by a drinks merchant to calculate the number of crates which could be packed using bottles in stock.5 25 3. Syntax =QUOTIENT(NumberToBeDivided. It ignores any remainder.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 B C D E F G QUOTIENT Page 98 of 138 H QUOTIENT Number 12 20 46 Divisor 5 3 15 Result 2 6 3 =QUOTIENT(C4.

9.59 0.5 0. The number will change each time the worksheet recalculates.73 0.27 =RAND()*(10-5)+5 =RAND()*10 =RAND() What Does It Do ? This function creates a random number >=0 but <1. The same technique has been used to generate a list of six winning lottery numbers.2 0.75 0.44 0.01 0.8 0 0.22 0. Examples The following examples show how the =RAND() function has been used to randomly sort list of information.25 0.99 0.97 0.52 Lottery 29 34 30 41 40 37 26 32 21 19 7 10 16 8 48 43 44 4 3 45 47 Random 0.08 0.38 0. 0. Sort or the Sort button the cards will be shuffled.89 0.5 0.08 0.21 .4 Random between 5 and 10.44 0.17 0.42 Random greater than or equal to 0 but less than 10 9.16 0.18 0.21 0.88 0. and =RAND() in column D.19 0.06 0.4 0.4 0.72 0. A list of cards has been entered in column C.57 0. Syntax =RAND() Formatting No special formatting is needed.05 0.27 0. Card Clubs 8 Clubs 6 Diamond 9 Spades 13 Clubs 9 Diamond 7 Diamond 4 Clubs 10 Spades 3 Hearts 6 Hearts 4 Diamond 8 Hearts 11 Clubs 3 Clubs 13 Spades 5 Diamond 3 Spades 2 Diamond 6 Clubs 5 Spades 1 Random 0.89 0.48 0.Excel Function Dictionary © 1998 .83 0.83 0.56 0.97 0.18 0.51 0.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 B C D E F G H RAND Page 99 of 138 I RAND Random greater than or equal to 0 but less than 1. By clicking inside the random numbers and then using Data. or when F9 is pressed.

11 0.59 0.22 0.85 0.53 0.6 0.97 0.56 0.4 0.12 0.29 0.78 0.48 0.55 0.47 0.63 0.78 0.47 0.89 0.9 H RAND Page 100 of 138 I .54 0.82 0.53 0.12 0.94 0.35 0.55 0.77 0.56 0.82 0.2000 Peter Noneley A 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 B C Clubs 12 Hearts 10 Hearts 13 Spades 7 Spades 6 Diamond 12 Hearts 3 Hearts 5 Hearts 8 Hearts 1 Diamond 13 Hearts 9 Clubs 4 Diamond 5 Spades 4 Clubs 1 Spades 8 Hearts 7 Diamond 1 Clubs 2 Hearts 2 Diamond 11 Clubs 7 Spades 12 Spades 10 Clubs 11 Diamond 2 Diamond 10 Spades 9 Spades 11 Hearts 12 D 0.38 0.07 0.97 0.78 0.89 0.78 0.Excel Function Dictionary © 1998 .58 0.8 0.71 0.6 0.52 0.41 0.21 0 0.29 1 0.48 0.61 0.12 0.56 0.11 E F 49 35 27 1 13 31 5 18 39 23 12 11 20 33 42 24 2 14 25 9 38 15 28 17 6 22 46 36 G 0.96 0.47 0.38 0.34 0.17 0.44 0.01 0.19 0.

C4:C8) =RANK(C5.C4:C8) =RANK(C6. Example . Subsequent ranks would not follow on sequentially.B34:B37) =RANK(B37.C11:C15. leaving it out has the same effect).1) Ranking Position High to Low 5 2 4 2 1 =RANK(C18. 20. If there are duplicate values in the list. If the numbers 30. (This is optional. The ranking can be done on an ascending (low to high) or descending (high to low) basis.1) =RANK(C13. Using 0 will rank larger numbers at the top.ListOfNumbers.RankOrder) The RankOrder can be 0 zero or 1.C4:C8) Ranking Position Low to High 2 1 5 3 4 =RANK(C11. A typical usage would be to rank the times of athletes in a race to find the winner.C4:C8) =RANK(C8. but would take into account the fact that there were duplicates.C18:C22) =RANK(C19.1) =RANK(C12. they will be assigned the same rank.B34:B37) =RANK(B35.1) =RANK(C15.C4:C8) =RANK(C7.C18:C22) What Does It Do ? This function calculates the position of a value in a list relative to the other values in the list.C11:C15.C18:C22) =RANK(C20. 30 is ranked as 1.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 Values 10 30 20 30 40 Values 7 4 25 8 16 Values 7 4 25 8 16 Ranking Position High to Low 4 5 1 3 2 B C D E F G H RANK Page 101 of 138 I RANK =RANK(C4. both 20's are ranked as 2.C11:C15.Excel Function Dictionary © 1998 .C11:C15.B34:B37) =RANK(B36. Using 1 will rank small numbers at the top.1) =RANK(C14.C18:C22) =RANK(C21.B34:B37) Syntax =RANK(NumberToRank.C18:C22) =RANK(C22.C11:C15. Formatting No special formatting is needed. Value 30 20 20 10 Rank 1 2 2 4 =RANK(B34. 20 and 10 were ranked. and the 10 would be ranked as 4.

1) .C53:C58.C53:C58.C53:C58. The =RANK() function was then used to find their race positions based upon the finishing times.1) =RANK(C54.C53:C58.Excel Function Dictionary © 1998 .1) =RANK(C55.1) =RANK(C56.C53:C58.1) =RANK(C57.1) =RANK(C58.C53:C58. Athlete John Alan David Brian Sue Alex Time 1:30 1:45 1:02 1:36 1:27 1:03 Race Position 4 6 1 5 3 2 =RANK(C53.2000 Peter Noneley A 49 50 51 52 53 54 55 56 57 58 RANK Page 102 of 138 B C D E F G H I The following table was used to record the times for athletes competing in a race.

E6. how many characters to remove and what the new replacement text should be.D4.F7) What Does It Do ? This function replaces a portion of text with a new piece of text.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 B C D E F G H REPLACE Page 103 of 138 I REPLACE Start Characters New Modified Original Text Position To Replace Character Text ABCDEFGH 2 1 x AxCDEFGH =REPLACE(C4. Syntax =REPLACE(OriginalText.E5.D5.D7.F6) ABCDEFGH 2 5 hello AhelloGH =REPLACE(C7. .StartPosition.NewText) Formatting No special formatting is needed.F4) ABCDEFGH 2 5 x AxGH =REPLACE(C5.F5) ABCDEFGH 2 1 hello AhelloCDEFGH =REPLACE(C6.E4.E7.Excel Function Dictionary © 1998 .NumberOfCharactersToReplace.D6. You need to specify where the replacement should start.

D8) What Does It Do ? This function displays a specified number of characters from the right hand side of a piece of text.C30)) .C29)) Carol Williams Williams =RIGHT(C30.Excel Function Dictionary © 1998 .D5) =RIGHT(C6.C28)) Bob Smith Smith =RIGHT(C29. The =RIGHT() function can then extract the second name.LEN(C28)-FIND(" ".D7) =RIGHT(C8. The =FIND() function locates the position of the space between the first and second name.D4) =RIGHT(C5.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Original Text Alan Jones Alan Jones Alan Jones Cardiff ABC123 Number Of Characters Required 1 2 3 6 4 Right String s es nes ardiff C123 B C D E F G H RIGHT Page 104 of 138 I RIGHT =RIGHT(C4. Example The following table was used to extract the second name of a person from their full name.NumberOfCharactersRequired) Formatting No special formatting is needed.LEN(C29)-FIND(" ". Full Name Second Name Alan Jones Jones =RIGHT(C28. The length of the second name is calculated by subtracting the position of the space from the overall length of the full name.LEN(C30)-FIND(" ". Syntax =RIGHT(OriginalText.D6) =RIGHT(C7.

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 B C D E F G H ROMAN Page 105 of 138 I ROMAN Number Roman 1 I 2 II 3 III 5 V 10 X 1998 MCMXCVIII 1998 MCMXCVIII 1998 MLMVLIII 1998 MXMVIII 1998 MVMIII 1998 MVMIII 1998 MLMVLIII 1998 MCMXCVIII =ROMAN(C4) =ROMAN(C5) =ROMAN(C6) =ROMAN(C7) =ROMAN(C8) =ROMAN(C9) =ROMAN(C10. This is used if no format is specified. 0 is Classic.0) =ROMAN(C11.Excel Function Dictionary © 1998 . 4 is Simplified. Note There is no function to do the opposite calculation of Roman to normal.RomanNumberFormat) The RomanNumberFormat can be any of the following. 2 is even more Concise. Syntax =ROMAN(NormalNumber.1) =ROMAN(C12.4) =ROMAN(C15. TRUE is Classic FALSE is Simplified Formatting No special formatting is needed. 1 is more Concise.2) =ROMAN(C13.FALSE) What Does It Do ? This function produces a number shown as Roman numerals in various formats. .TRUE) =ROMAN(C16. 3 is even more Concise still.3) =ROMAN(C14.

.D6) -1 13640 =ROUND(C7.D8) -3 14000 =ROUND(C9.2000 Peter Noneley A 1 2 3 Number 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1.D7) -2 13600 =ROUND(C8.48 =ROUND(C6.Excel Function Dictionary © 1998 . If a negative amount of rounding is used the figures to the left of the decimal point are rounded.DecimalPlacesToUse) Formatting No special formatting is needed.5 =ROUND(C5.D5) 2 1. If 0 is used the number is rounded to the nearest whole number.48 Places To Rounded Round Number 0 1 =ROUND(C4.D4) 1 1.48 1.48 1. Syntax =ROUND(NumberToRound.48 13643.48 13643.D9) B C D E F G H ROUND Page 106 of 138 I ROUND What Does It Do ? This function rounds a number to a specified amount od decimal places.48 13643.

D5) 2 1.48 13643. If 0 is used the number is rounded down to the nearest whole number.D4) 1 1.48 Places To Rounded Round Down 0 1 =ROUNDDOWN(C4.47 =ROUNDDOWN(C6.DecimalPlacesToUse) Formatting No special formatting is needed.D8) -3 13000 =ROUNDDOWN(C9.Excel Function Dictionary © 1998 .48 13643.48 13643.D7) -2 13600 =ROUNDDOWN(C8. If a negative amount of rounding is used the figures to the left of the decimal point are rounded.48 1.D9) B C D E F G H I ROUNDDOWN Page 107 of 138 J ROUNDDOWN What Does It Do ? This function rounds a number down to a specified amount of decimal places.4 =ROUNDDOWN(C5. .D6) -1 13640 =ROUNDDOWN(C7.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Number 1. Syntax =ROUNDDOWN(NumberToRound.48 1.

48 =ROUNDUP(C6. Syntax =ROUNDUPNumberToRound.DecimalPlacesToUse) Formatting No special formatting is needed.D9) B C D E F G H I ROUNDUP Page 108 of 138 J ROUNDUP What Does It Do ? This function rounds a number up to a specified amount of decimal places.48 Places To Rounded Round Up 0 2 =ROUNDUP(C4.D5) 2 1. If a negative amount of rounding is used the figures to the left of the decimal point are rounded.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Number 1.D4) 1 1.48 13643.48 13643.48 1. .48 1.D6) -1 13650 =ROUNDUP(C7.48 13643.Excel Function Dictionary © 1998 .D8) -3 14000 =ROUNDUP(C9.5 =ROUNDUP(C5. If 0 is used the number is rounded up to the nearest whole number.D7) -2 13700 =ROUNDUP(C8.

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 B C D E F G SECOND Page 109 of 138 H SECOND Number 18/Aug/10 01:44:37 12:00:00 PM 0. The telephone company only deals in seconds which are a multiple of 5.50 0. Example The following table was used by a telephone compnay to calculate the cost of a call. Cost Per Second : £0.70 2 5 £1. The =SECOND() function calculates the total number of seconds.Excel Function Dictionary © 1998 . The Duration of the call is entered.01 Duration 0:01:08 0:02:03 0:01:47 Billed Duration Minutes Seconds Cost 1 10 £0. Only the fraction part of the number is used as it is this which relates to time of day.5) . The seconds in a call are rounded up to the nearest multiple of 5 before the bill is calculated.10 =CEILING(SECOND(C36).25 1 50 £1.51 1. Syntax =SECOND(Number) Formatting The result will be shown as a normal number between 0 and 59. The =MINUTES() function calculates the total number of minutes. The Cost of the call is then calculated.51 Second 37 0 0 24 24 =SECOND(C4) =SECOND(C5) =SECOND(C6) =SECOND(C7) =SECOND(C8) What Does It Do? The function will show the second of the minute based upon a time or a number. The =CEILING() function rounds the seconds up to the nearest muliple of 5.

If the value is negative the result is -1. If the value is positive the result is 1. Formatting No special formatting is needed.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Value 10 20 0 -10 -20 Positive or Negative 1 1 0 -1 -1 B C D E F G H SIGN Page 110 of 138 I J SIGN =SIGN(C4) =SIGN(C5) =SIGN(C6) =SIGN(C7) =SIGN(C8) What Does It Do ? This function tests a value to determine whether it is positive or negative.Excel Function Dictionary © 1998 . Syntax =SIGN(CellToTest) The CellToTest can be a cell or a calculation. . If the value is zero 0 the result is 0.

1) =SMALL(D24:F27. Feb and Mar. Highest Lowest £12.2) =SMALL(C4:C8.000 £10.2) =SMALL(D24:F27.4) =SMALL(C4:C8.000 £2.000 £5. Sales North South East West Jan £5.000 £3.800 £3.500 Mar £4.1) =SMALL(C4:C8.500 £12.000 =SMALL(D24:F27.5) What Does It Do ? This function examines a list of values and picks the value at a user specified position in the list. Syntax =SMALL(ListOfNumbersToExamine.PositionToPickFrom) Formatting No special formatting is needed.000 £3.500 £3.000 £2.3) Lowest Value 2nd Lowest Value 3rd Lowest Value Note Another way to find the Highest and Lowest values would have been to use the =MAX() and =MIN() functions.000 £6.000 Feb £6.000 =MAX(D24:F27) =MIN(D24:F27) .Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 B C D E F G H I SMALL Page 111 of 138 J SMALL Values 120 800 100 120 250 Lowest Value 2nd Lowest Value 3rd Lowest Value 4th Lowest Value 5th Lowest Value 100 120 120 250 800 =SMALL(C4:C8. Example The following table was used to calculate the bottom 3 sales figures between Jan.000 £2.000 £4.000 £7.3) =SMALL(C4:C8.

Excel Function Dictionary © 1998 . Used by the example for the =INDIRECT() function.2000 Peter Noneley A B C D E Southern data. Jan 100 400 700 1200 Feb 200 500 800 1500 Mar 300 600 900 1800 F G H I SOUTH Page 112 of 138 J 1 2 3 4 5 6 7 8 Alan Bob Carol Total Total 600 1500 2400 4500 .

5 1.H34:H36.5 =STDEV(C4:C7) Values 10 10 11 10 0.29 =STDEV(G4:G7) What Does It Do ? This function calculates the sample population standard deviation of a list of values.0500 Machine 1 Machine 2 Machine 3 =STDEV(D34:G34) =STDEV(D35:G35) =STDEV(D36:G36) =MIN(H34:H36) The machine with the smallest deviation is : Machine 2 =INDEX(C34:C36.0) This looks down the Machine column to =INDEX(C34:C36.4 1.H34:H36.H34:H36.5 0.5 1.5 =STDEV(E4:E7) Values 10 11 9 12 1.MATCH(MIN(H34:H36).1291 The smallest deviation is : 0.8 0. Soap Powder Box Filling Machine Test Results Test 1 Test 2 Test 3 Test 4 Variance 1.MATCH(MIN(H34:H36). =MATCH(MIN(H34:H36).Range3 through to Range30) Formatting No special formatting is needed.0)) find the machine name.Range2. At the end of the day four boxes of soap powder were picked at random from the production of each machine. =MIN(H34:H36) This finds the position of the lowest value.7 1.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 B C D E F G H I STDEV Page 113 of 138 J K STDEV Values 10 10 9 10 0. The machine with the smallest deviation was the most consistent. The boxes were weighed and the =STDEV() function used as these boxes only represented a sample of the complete days production.0816 1.6 1. A sample population is used when the list of values represents a sample of a population.5 1.Excel Function Dictionary © 1998 . Syntax =STDEV(Range1. Example The table below was used by a company interested in buying a new machine to pack washing powder. Three machines were short listed and allow to run for a day. .0500 1.4 1.6 1.5 0.0)) Explanation of formula: This finds the lowest value.5 1.

43 =STDEVP(E4:E7) Values 10 11 9 12 1.MATCH(MIN(H32:H34).0)) Explanation of formula: This finds the lowest value.MATCH(MIN(H32:H34). A trial run of just four boxes per machine were produced.5 0.5 1. Syntax =STDEVP(Range1.6 1.0433 1.Excel Function Dictionary © 1998 .0) This looks down the Machine column to =INDEX(C32:C34. The boxes were weighed and the =STDEVP() function used as these boxes represented the entire test run. The result is calculated on the basis that the values represent the entire population. =MATCH(MIN(H32:H34).H32:H34. =(MIN(H32:H34) This finds the position of the lowest value.5 1.0707 1. ???????????????????? Soap Powder Box Filling Machine Test Results Test 1 Test 2 Test 3 Test 4 Variance 1.H32:H34.Range2.5 0.5 1.6 1.H32:H34.0)) find the machine name.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 B C D E F G H I STDEVP Page 114 of 138 J K STDEVP Values 10 10 9 10 0.4 1.12 =STDEVP(G4:G7) What Does It Do ? This function calculates the standard deviation of a list of values. The machine with the smallest variance was the most consistent.43 =STDEVP(C4:C7) Values 10 10 11 10 0. .Range3 through to Range30) Formatting No special formatting is needed.1118 The smallest variance is : 0.7 1.8 0.4 1.0433 Machine 1 Machine 2 Machine 3 =STDEVP(D32:G32) =STDEVP(D33:G33) =STDEVP(D34:G34) =MIN(H32:H34) The machine with the smallest variance is : Machine 2 =INDEX(C32:C34.5 1. Example The table below was used by a company interested in buying a new machine to pack washing powder.

C5.C39.InstanceToUse) The InstanceToUse is optional.C7. if it is omitted all instances will be substituted. =LOWER() or =PROPER() to ensure that the substitution will take place.Excel Function Dictionary © 1998 .D6) Sand and Cement and & S& & Cement =SUBSTITUTE(B7.D11.TextToInsert.D5) Northern Region Region Area Northern Area =SUBSTITUTE(B6.C4.D7) Old Text New Text Original Text To Remove To Insert ABCABCABC ABC hello Sand and Cement and & Instance To Be Replaced 3 2 Updated Text ABCABChello Sand & Cement =SUBSTITUTE(B10.E11) What Does It Do ? This function replaces a specified piece of text with a different piece of text.C11. or a specific instance. Note To cope with upper or lower case in the substitution you can use other text functions such as =UPPER(). Formatting No special formatting is needed. Table 1 Old Text New Text Original Text To Remove To Insert Updated Text Northern Region Region Area Northern Area Region Area Northern region Northern region Northern Region region Area Northern Region Northern Region Region area Northern area Northern Region region area Northern Region =SUBSTITUTE(B39.D10.D4) ABCDABCD CD hello ABhelloABhello =SUBSTITUTE(B5. It can either replace all occurrences of the text. Syntax =SUBSTITUTE(OriginalText.C10.TextToRemove.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 B C D E F SUBSTITUTE Page 115 of 138 G H SUBSTITUTE Old Text New Text Original Text To Remove To Insert Updated Text ABCDEF CD hello ABhelloEF =SUBSTITUTE(B4. Table 1 shows how differing text cases alter the result of the substitution. Table 2 Old Text New Text Original Text To Remove To Insert Northern Region Region Area Region Area Northern region Northern Region region Area Northern Region Region area Northern Region region area Updated Text Northern Area Northern Area Northern Area Northern Area Northern Area . The function is case sensitive.E10) =SUBSTITUTE(B11.D39) Table 2 shows how the =PROPER() function has been used to take account of the mixed cases.C6.

Excel Function Dictionary © 1998 .PROPER(D50)) H .PROPER(C50).2000 Peter Noneley A 51 B SUBSTITUTE Page 116 of 138 C D E F G =SUBSTITUTE(PROPER(B50).

Excel Function Dictionary © 1998 . Formatting No special formatting is needed. The numbers can be in single cells..Range3.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 B C D E F G H SUM Page 117 of 138 I J SUM Horizontal 100 Vertical 100 200 300 600 200 300 600 =SUM(C4:E4) =SUM(C7:C9) Single Cells 100 200 Multiple Ranges 100 200 3000 300 600 =SUM(C13. 100 200 300 600 =SUM(C48+C49+C50) =SUM(C48:C50) =C48+C49+C50 Wrong! Correct Correct . Note Many people use the =SUM() function incorrectly.D14.. It should have been entered as either =C48+C49+C50 or =SUM(C48:C50). through to Range30).E17:E19) 100 200 300 400 500 600 800 =SUM(AVERAGE(C23:C25). Syntax =SUM(Range1.MAX(E23:E25)) What Does It Do ? This function creates a total from a list of numbers. It can be used either horizontally or vertically.Range2. This example shows how the SUM has been combined with plus + symbols.E13) 400 500 600 4800 Functions =SUM(C17:C19. ranges are from other functions. The formula is actually doing more work than needed.

0)) =SUM(IF(D9.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 B C D E F G H SUM_as_Running_Total Page 118 of 138 I J SUM (Running Total) Using =SUM() For A Running Total Running Total 10 60 90 110 110 110 110 110 110 110 110 110 Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Sales 10 50 30 20 =SUM($D$7:D7) =SUM($D$7:D8) =SUM($D$7:D9) =SUM($D$7:D10) =SUM($D$7:D11) =SUM($D$7:D12) =SUM($D$7:D13) =SUM($D$7:D14) =SUM($D$7:D15) =SUM($D$7:D16) =SUM($D$7:D17) =SUM($D$7:D18) Type the formula =SUM($D$7:D7) in cell E7 and then copy down the table.$D$7:D12.0)) =SUM(IF(D10.$D$7:D7.$D$7:D11.$D$7:D10. Running Total 10 60 90 110 0 0 0 0 0 0 0 0 Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Sales 10 50 30 20 =SUM(IF(D7. It works because the first reference uses dollar symbols $ to keep $D$7 static as the formula is copied down. Otherwise the value 0 zero is entered.0)) The =SUM() only takes place when there is data in column D.0)) =SUM(IF(D11. The function can be tidied up to show 0 zero when there is no adjacent value by using the =IF() function.Excel Function Dictionary © 1998 .$D$7:D8.$D$7:D9.0)) =SUM(IF(D12.0)) =SUM(IF(D8. . Each occurrence of the =SUM() then adds all the numbers from the first cell down.

900 10 400 500 600 700 =SUM(OFFSET(E51. the first offset is offset by 1 column.Excel Function Dictionary © 1998 .0.1):OFFSET(E51. The result is the range F51:G51 which . 1. The result is that just cell F45 is used as the range F45:F45 for the sum function to calculate. The =OFFSET() picks out a cell a certain number of cells away from another cell. One solution would be to retype the calculation each time new data is entered. A cell address to use as the fixed point from where it should base the offset. but this would be time consuming and open to human error.0. 3. Using =OFFSET() Twice In A Formula The following examples use =OFFSET() to pick both the start and end of the range which needs to be totalled.0. Total Jan Feb Mar Apr May 400 10 400 500 600 700 =SUM(OFFSET(E45. such as the last 3 months in relation to the current date.2)) The cell E51 has been used as the starting point of both offsets. How many rows it should look up or down from the starting point. 410 10 400 500 600 700 =SUM(E29:OFFSET(E29. By giving the =OFFSET() the address of the first cell in the range which needs to be totalled.1)) The cell E45 has been used as the starting point for both offsets and each has been offset by just 1 column. the second by 2 columns.0. 2. How many columns it should look left or right from the starting point.0. we can then indicate how far away the end cell should be and the =OFFSET() will give us the address of cell which will be the end of the range to be totalled. A better way is to indicate the start and end point of the range to be calculated by using the =OFFSET() function.1):OFFSET(E45. The =OFFSET() needs to know three things.0.0. 910 10 400 500 600 700 =SUM(E34:OFFSET(E34. An example would be when a total is required from certain months of the year.0)) This example uses E24 as the starting point and offsets no rows or columns which results in the range being summed as E24:E24. Total Jan Feb Mar Apr May 10 10 400 500 600 700 =SUM(E24:OFFSET(E24.2)) This example uses E34 as the starting point and offsets 2 cols to pick out cell G34 resulting in a the range E34:G34 being summed.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 B C D E F G H I SUM_with_OFFSET Page 119 of 138 J SUM and the =OFFSET function Sometimes it is necessary to base a calculation on a set of cells in different locations.1)) This example uses E29 as the starting point and offsets 1 col to pick out cell F29 resulting in a the range E29:F29 being summed.

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 B C D is then totalled. E F G H I

SUM_with_OFFSET Page 120 of 138 J

1500 10 400 500 600 700 =SUM(OFFSET(E57,0,1):OFFSET(E57,0,3)) The cell E57 has been used as the starting point for both offsets, the first offset is offset by 1 column, the second by 3 columns. The result is the range F57:H57 which is then totalled.

Example The following table shows five months of data. To calculate the total of a specific group of months the =OFFSET() function has been used. The Start and End dates entered in cells F71 and F72 are used as the offset to produce a range which can be totalled. Type in the Start month. Feb-98 Type in the End month. Mar-98 Total 900 1020 Jan-98 10 15 Feb-98 400 20 Mar-98 500 1000 Apr-98 600 2000 May-98 700 3000

13 5 3 10 800 900 =SUM(OFFSET(D79,0,MONTH(F71)):OFFSET(D79,0,MONTH(F72))) Explanation The following formula represent a breakdown of what the =OFFSET function does. The formula displayed below are only dummies, but they will update as you enter dates into cells F71 and F72. Formula 1 =SUM( OFFSET(D79,0,MONTH(F71)) : OFFSET(D79,0,MONTH(F72)) ) This is the actual formula entered by the user. Formula 2 =SUM( OFFSET(D79,0,MONTH(2)) : OFFSET(D79,0,MONTH(3)) ) This shows how the =MONTH function calculates the month number. In this example the values of the months are 2 and 3 for Feb and Mar. These values are the 'offsets' relative to cell D79. Formula 3 =SUM( OFFSET(D79,0,2) : OFFSET(D79,0,3) ) This shows where the month numbers are used in the =OFFSET function. Formula 4 =SUM( F79:G79 ) This shows how the =OFFSET eventually equates to cell addresses to be used as a range for the =SUM function.

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 B C D E F G H

SUMIF Page 121 of 138 I

SUMIF
Item Brakes Tyres Brakes Service Service Window Tyres Tyres Clutch Date 1-Jan-98 10-May-98 1-Feb-98 1-Mar-98 5-Jan-98 1-Jun-98 1-Apr-98 1-Mar-98 1-May-98 Cost 80 25 80 150 300 50 200 100 250 160 325 1000 service 450 =SUMIF(C4:C12,"Brakes",E4:E12) =SUMIF(C4:C12,"Tyres",E4:E12) =SUMIF(E4:E12,">=100") =SUMIF(C4:C12,E18,E4:E12)

Total cost of all Brakes bought. Total cost of all Tyres bought. Total of items costing £100 or above. Total of item typed in following cell.

What Does It Do ? This function adds the value of items which match criteria set by the user. Syntax =SUMIF(RangeOfThingsToBeExamined,CriteriaToBeMatched,RangeOfValuesToTotal) =SUMIF(C4:C12,"Brakes",E4:E12) This examines the names of products in C4:C12. It then identifies the entries for Brakes. It then totals the respective figures in E4:E12 =SUMIF(E4:E12,">=100") This examines the values in E4:E12. If the value is >=100 the value is added to the total.

Formatting No special formatting is needed.

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 B C D E F G H

SUMPRODUCT Page 122 of 138 I

SUMPRODUCT
Item Tyres Filters Bulbs Sold 5 2 3 price 100 10 2 526 =SUMPRODUCT(D4:D6,E4:E6)

Total Sales Value :

What Does It Do ? This function uses at least two columns of values. The values in the first column are multipled with the corresponding value in the second column. The total of all the values is the result of the calculation. Syntax =SUMPRODUCT(Range1, Range, Range3 through to Range30) Formatting No special formatting is needed. Example The following table was used by a drinks merchant to keep track of stock. The merchant needed to know the total purchase value of the stock, and the potential value of the stock when it is sold, takinging into account the markup percentage. The =SUMPRODUCT() function is used to multiply the Cases In Stock with the Case Price to calculate what the merchant spent in buying the stock. The =SUMPRODUCT() function is used to multiply the Cases In Stock with the Bottles In Case and the Bottle Setting Price, to calculate the potential value of the stock if it is all sold.

Product Red Wine White Wine Champagne Beer Lager

Cases In Stock 10 8 5 50 100

Case Price 120.00 130.00 200.00 24.00 30.00

Bottles In Case 10 10 6 12 12

Bottle Markup Cost 12.00 25% 13.00 25% 33.33 80% 2.00 20% 2.50 25% =D39/E39

Bottle Selling Price 15.00 16.25 60.00 2.40 3.13 =F39+F39*G39

Total Value Of Stock : Total Selling Price Of Stock : Profit :

7,440.00 =SUMPRODUCT(C35:C39,D35:D39) 9,790.00 =SUMPRODUCT(C35:C39,E35:E39,H35:H39) 2,350.00 =E44-E43

Excel Function Dictionary © 1998 - 2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 B C D E F G H

T Page 123 of 138 I J

T
Cell To Test Hello 10 1-Jan-98 Result Hello =T(D4) =T(D5) =T(D6) =T(D7)

What Does It Do ? This function examines an entry to determine whether it is text or not. If the value is text, then the text is the result of the function If the value is not text, the result is a blank. The function is not specifically needed by Excel, but is included for compatibility with other spreadsheet programs. Syntax =T(CellToTest) Formatting No special formatting is needed.

00") =TEXT(C5.25 10."£0") =TEXT(C8.3 B C D E F G H TEXT Page 124 of 138 I J TEXT =TEXT(C4.0") =TEXT(C9. Syntax =TEXT(NumberToConvert.25 Converted To Text 10."£0.0") What Does It Do ? This function converts a number to a piece of text."£0.00 £10."0.FormatForConversion) Formatting No special formatting is required. The formatting for the text needs to be specified in the function."0") =TEXT(C7.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Original Number 10 10 10 10 10.00") =TEXT(C6.Excel Function Dictionary © 1998 .3 £10."0. .00 10 £10 10.

. Syntax =TIME(Hour.Excel Function Dictionary © 1998 .Minute.D4. If a normal number format is applied a decimal fraction is shown which represents the time as a fraction of the day.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 B C D E F G H TIME Page 125 of 138 I TIME Hour 14 14 14 Minute 30 30 30 Second 59 59 59 Time 14:30:59 2:30:59 PM 0.D5.60485 =TIME(C4.D6.E5) =TIME(C6.E4) =TIME(C5.E6) What Does It Do? This function will convert three separate numbers to an actual time.Second) Formatting The result will be shown as a time which can be formatted either as 12 or 24 hour style.

such as from mainframe computers. Formatting can be applied for either the 12 or 24 hour clock system.6 14:30:59 2:30:59 PM =TIMEVALUE(C4) =TIMEVALUE(C5) =TIMEVALUE(C6) What Does It Do? This function will show an actual time based on a piece of text which looks like a time. Syntax =TIMEVALUE(Text) Formatting The result will be shown as a number representing the time a fraction of the day. .Excel Function Dictionary © 1998 . which convert all values to text. It is useful when data is imported from other applications.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 B C D E F TIMEVALUE Page 126 of 138 G H TIMEVALUE Text 14:30:59 14:30:59 14:30:59 Time 0.

Date 1-Jan-97 10-Aug-97 Days Since 4978 4757 =TODAY()-C28+1 =TODAY()-C29+1 Example The following example shows the number of days from today until the year 2000.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 B C D E F G TODAY Page 127 of 138 H TODAY Today Is 18-Aug-10 =TODAY() What Does It Do? Use this to show the current date. Example The following example shows how the Today function is used to calculate the number of days since a particular day. To calculate a result which includes the current date an extra 1 will need to be added. Year 2000 01-Jan-2000 Days Until 05/14/89 =C36-TODAY() . Syntax =TODAY() Formatting The result will normally be displayed using the DD-MMM-YY format. Date 1-Jan-97 10-Aug-97 Days Since 08/16/13 01/07/13 =TODAY()-C20 =TODAY()-C21 Note that the result is actually the number of days before todays date.Excel Function Dictionary © 1998 .

If changes need to be made to the formula. and places in it in a new range. Next type the formula. Finally press Ctrl+Shift+Enter to confirm it.Excel Function Dictionary © 1998 . the edits can then be made and the Ctrl+Shift+Enter used to confirm it. The transpose range must be the same size as the original range. turning it so that the data originally in columns is now in rows. The function needs to be entered as an array formula. the entire array has to be highlighted. To enter an array formula you must first highlight all the cells where the formula is required.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 B C D E F G H I TRANSPOSE Page 128 of 138 J TRANSPOSE Alan Bob Carol Total Jan 10 40 70 120 Alan 10 30 Feb 30 50 80 160 Bob 40 50 Carol 70 80 Total 120 160 Jan Feb {=TRANSPOSE(C3:E7)} As an array formula in all these cells What Does It Do ? This function copies data from a range. and the data originally in rows is in columns. such as =TRANSPOSE(A1:A5). Syntax =TRANSPOSE(Range) Formatting No special formatting is needed. .

Multiple spaces within the text will be trimmed to a single space Syntax =TRIM(TextToTrim) Formatting No special formatting is needed. The spaces before and after the text will be removed completely. .Excel Function Dictionary © 1998 .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 B C D E F G TRIM Page 129 of 138 H I TRIM Original Text ABCD A B C D Alan Jones ABCD Trimmed Text ABCD ABCD Alan Jones ABCD =TRIM(C4) =TRIM(C5) =TRIM(C6) =TRIM(C7) What Does It Do ? This function removes unwanted spaces from a piece of text.

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Number 1. it does not actually round the number.D10) -3 13000 =TRUNC(C11.48 13643.Excel Function Dictionary © 1998 .48 Precision For Truncated Truncation Number 0 1 =TRUNC(C4. Syntax =TRUNC(NumberToTuncate.D5) 2 1.D6) 1 -1.48 1.D11) B C D E F G H I TRUNC Page 130 of 138 J TRUNC What Does It Do ? This function removes the decimal part of a number.D7) 2 -1.48 13643.48 13643.D9) -2 13600 =TRUNC(C10.47 =TRUNC(C6. .Precision) Formatting No special formatting is needed.4 =TRUNC(C5.D4) 1 1.48 -1.48 1.47 =TRUNC(C8.4 =TRUNC(C7.48 -1.D8) -1 13640 =TRUNC(C9.

2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 B C D E F G UPPER Page 131 of 138 H UPPER Original Text alan jones bob smith carOl wiLLiamS cardiff abc123 Upper Case ALAN JONES BOB SMITH CAROL WILLIAMS CARDIFF ABC123 =UPPER(C4) =UPPER(C5) =UPPER(C6) =UPPER(C7) =UPPER(C8) What Does It Do ? This function converts all characters in a piece of text to upper case. . Example See the example for FREQUENCY. Syntax =UPPER(TextToConvert) Formatting No special formatting is needed.Excel Function Dictionary © 1998 .

SEARCH("???%". errors will occur when the percentage is only one digit long. =MID().5)) =VALUE(MID(C15.Excel Function Dictionary © 1998 . The winning time was 1:30 seconds. it can be either one.C15). If the £ sign is included in the text it will be ignored. =LEFT() or =RIGHT(). The only way to identify the value is the fact it always ends with the % sign. The main problem is calculating the length of the value to extract." ".C14). #VALUE! * See explanation below. #VALUE! A 100% increase was achieved. the result will be a decimal fraction which can then be formatted as a percentage.SEARCH("£". #VALUE! Approx 50% increase in sales.4)) . To get around the problem the =SUBSTITUTE() function was used to increase the size of the spaces in the text. as alphabetic characters will be included. If the % sign is included in the text.C16). two or three digits long. The winning time was 10:30 seconds. Explanation of formula shown above.5)) What Does It Do ? This function converts a piece of text which resembles a number into an actual value. The winning time was 0:30 seconds.4)) =VALUE(MID(C14.SEARCH("???%"." ")). There was a 100% increase in sales. #VALUE! There was a 100% increase in sales." #VALUE! #VALUE! #VALUE! "). Now when the extraction takes place any unnecessary characters will be spaces which are ignored by the =VALUE() function. based upon the original text. If the original text format appears as a time hh:mm the result will be a time. There was a 2% increase in sales." ". Syntax =VALUE(TextToConvert) Formatting No special formatting is needed.C17). The same will be true for other recognised formats.5)) =VALUE(MID(C17. If the number in the middle of a long piece of text it will have to be extracted using other text functions such as =SEARCH()." ".2000 Peter Noneley A B 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 C D E F G VALUE Page 132 of 138 H VALUE Text Containing A Number Annual turnover was £5000 Value Err:502 =VALUE(MID(C4. #VALUE! #VALUE! #VALUE! #VALUE! ")). =SUBSTITUTE. To extract the values from the following text is complicated! The actual percentage value is of variable length. If the extraction assumes the maximum length of three digits and the % sign." ". other than it is preceded by a space. There was a 50% increase in sales." "). #VALUE! There was a 50% increase in sales.SEARCH("??:??".5)) =VALUE(MID(C16.SEARCH("??:??".SEARCH("??:??". =VALUE(MID(SUBSTITUTE(C11. There is no way to identify the beginning of the value.SUBSTITUTE(C52.SUBSTITUTE(C11. #VALUE! Only a 2% increase in sales. The result will be shown as a value." The winning time was 1:30 seconds. =VALUE(MID(SUBSTITUTE(C52. =FIND().SEARCH("??:??".C4).99)) There was a 2% increase in sales.

col 1 col 2 col 3 col 4 col 5 col 6 Jan Feb Mar 10 80 97 20 90 69 30 100 45 40 110 51 50 120 77 Type a month to look for : Which column needs to be picked out : The result is : Feb 4 100 =VLOOKUP(G11. it then scans across to pick a cell entry. because the list of months is not as wide as the lookup range.G12. Syntax =VLOOKUP(ItemToFind.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 B C D E F G H I VLOOKUP Page 133 of 138 J VLOOKUP The column numbers are not needed. It then calculates the position of the month in the list.C6:H8. The problem arises when we need to scan across to find the month column.FALSE) What Does It Do ? This function scans down the row headings at the side of a table to find a specified item. The Sorted/Unsorted is whether the column headings are sorted.SortedOrUnsorted) The ItemToFind is a single item specified by the user. Example 1 This table is used to find a value based on a specified name and month. The =VLOOKUP() now uses this =MATCH() number to look across the columns and picks out the correct cell entry. the =MATCH() number is 1 less than we require. Unfortunately. The ColumnToPickFrom is how far across the table the function should look to pick from. The =VLOOKUP() uses FALSE at the end of the function to indicate to Excel that the row headings are not sorted.ColumnToPickFrom. The =VLOOKUP() is used to scan down to find the name.RangeToLookIn. FALSE for no. so and extra 1 is added to compensate. When the item is found. Bob Eric Alan Carol David Jan 10 20 30 40 50 Feb 80 90 100 110 120 Mar 97 69 45 51 77 . The =MATCH() looks through the list of names to find the month we require. The RangeToLookIn is the range of data with the row headings at the left hand side.Excel Function Dictionary © 1998 . To solve the problem the =MATCH() function is used. they are part of the illustration. Formatting No special formatting is needed. TRUE for yes.

The FALSE option has been used at the end of the function to indicate that the product names down the side of the Unit Cost Table are not sorted. Using the FALSE option forces the function to search for an exact match. The functions use the absolute ranges indicated by the dollar symbol . using the result of the =MATCH() function to find the position of the make of car.200 =VLOOKUP(C81. the ranges for =VLOOKUP() and =MATCH() do not change. Using TRUE will allow the function to make an approximate match. and the discount from .FALSE) Example 3 In the following example a builders merchant is offering discount on large orders.D49:F49. the function will produce an error. If a match is not found.C50:F54.C114:D116. =VLOOKUP(C126. This ensures that when the formula is copied to more cells.G74:I74.MATCH(B81.2000 Peter Noneley A 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 B C D E F eric mar G H I VLOOKUP Page 134 of 138 J Type a name to look for : Type a month to look for : The result is : 69 =VLOOKUP(F56. Maker Vauxhall VW Ford VW Ford Ford Vauxhall Ford Spare Ignition GearBox Engine Steering Ignition CYHead GearBox Engine Cost Lookup Table £50 Vauxhall Ford VW £600 GearBox 500 450 600 £1. When the make is found.MATCH(F57.FALSE) The discount is then looked up in the Discount Table If the Quantity Ordered matches a value at the side of the Discount Table the =VLOOKUP will look across to find the correct discount.2. The Unit Cost of the item is then looked up in the Unit Cost Table.F75:I79. The Unit Cost Table holds the cost of 1 unit of Brick.200 Engine 1000 1200 800 £275 Steering 250 350 275 £70 Ignition 50 70 45 £290 CYHead 300 290 310 £500 £1. the =VLOOKUP() then scans across to find the price. The name of the Item is typed in column C of the Orders Table. Wood and Glass. The Discount Table holds the various discounts for different quantities of each product. the next lowest value is used. The =VLOOKUP() scans down row headings in column F for the spare part entered in column C. The TRUE option has been used at the end of the function to indicate that the values down the side of the Discount Table are sorted.0)+1. If the Quantity Ordered does not match a value at the side of the Discount Table. The Orders Table is used to enter the orders and calculate the Total. All the calculations take place in the Orders Table. Trying to match an order of 125 will drop down to 100.Excel Function Dictionary © 1998 .0)+1.FALSE) Example 2 This example shows how the =VLOOKUP() is used to pick the cost of a spare part for different makes of cars.

MATCH(C126.Excel Function Dictionary © 1998 .MATCH(C126.TRUE) H I VLOOKUP Page 135 of 138 J Unit Cost Table Brick £2 Wood £1 Glass £3 Discount Table Brick Wood Glass 1 0% 0% 0% 100 6% 3% 12% 300 8% 5% 15% Item Brick Wood Glass Brick Wood Glass Units 100 200 150 225 50 500 Orders Table Unit Cost Discount £2 6% £1 3% £3 12% £2 6% £1 0% £3 15% Total £188 £194 £396 £423 £50 £1.C114:D116.0)+1.2000 Peter Noneley A 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 Formula for : Unit Cost =VLOOKUP(C126.TRUE) Total =(D126*E126)-(D126*E126*F126) B C D E F G the 100 row is used.0)+1.F114:I116.F114:I116. =VLOOKUP(D126.FALSE) Discount =VLOOKUP(D126.275 .G113:I113.G113:I113.2.

1) =WEEKDAY(C7. The Actual Day is calculated.00 =LOOKUP(WEEKDAY(C34).00 2 25.3) What Does It Do? This function shows the day of the week from a date. Syntax =WEEKDAY(Date.Type) Type : This is used to indicate the week day numbering system. Custom and set the Type to ddd or dddd. The hotel charged different rates depending upon which day of the week the booking was for. To show the result as the name of the day. Booking Date Actual Day 7-Jan-98 Wednesday Booking Cost £30.00 4 30.00 6 50. 3 : will set Monday as 0 through to Sunday as 6. The Booking Cost is picked from a list of rates using the =LOOKUP() function. Formatting The result will be shown as a normal number. The Booking Date is entered.Excel Function Dictionary © 1998 . If no number is specified.C39:D45) Booking Rates Day Of Week Cost 1 50. Excel will use 1.00 . Example The following table was used by a hotel which rented a function room.00 7 100.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 B C D E F G WEEKDAY Page 136 of 138 H WEEKDAY Date Thu 01-Jan-98 Thu 01-Jan-98 Thu 01-Jan-98 Thu 01-Jan-98 Thu 01-Jan-98 Weekday 5 5 5 4 3 =WEEKDAY(C4) =WEEKDAY(C5) =WEEKDAY(C6.2) =WEEKDAY(C8. 1 : will set Sunday as 1 through to Saturday as 7 2 : will set Monday as 1 through to Sunday as 7.00 3 25. Cells. use Format.00 5 40.

Cells.E5) What Does It Do? Use this function to calculate a past or future date based on a starting date and a specified number of days. Example The following example shows how the function can be used to calculate delivery dates based upon an initial Order Date and estimated Delivery Days.E4) =WORKDAY(D5.Excel Function Dictionary © 1998 . Syntax =WORKDAY(StartDate.2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 B C D E F G WORKDAY Page 137 of 138 H WORKDAY StartDate 1-Jan-98 1-Jan-98 Days 28 28 Result 35836 10-Feb-98 =WORKDAY(D4.Days. Order Date Mon 02-Feb-98 Tue 15-Dec-98 Holidays Fri 01-May-98 Fri 25-Dec-98 Wed 01-Jan-97 Thu 01-Jan-98 Fri 01-Jan-99 Delivery Days 2 28 Delivery Date Wed 04-Feb-98 Tue 26-Jan-99 =WORKDAY(D25.D28:D32) Bank Holiday Xmas New Year New Year New Year . The function excludes weekends and holidays and can therefore be used to calculate delivery dates or invoice dates.Number.E25.Date.Holidays) Formatting The result will normally be shown as a number which can be formatted to a normal date by using Format.

Syntax =YEAR(Date) Formatting The result is shown as a number.Excel Function Dictionary © 1998 . .2000 Peter Noneley A 1 2 3 4 5 6 7 8 9 10 11 12 13 B C D E F G H I YEAR Page 138 of 138 J YEAR Date 25-Dec-98 Year 1998 =YEAR(C4) What Does It Do? This function extracts the year number from a date.

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