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Indian Oil

( )

INDIAN OIL CORPORATION LIMITED


(PIPELINES DIVISION)
WESTERN REGION PIPELINES
SENDRA

TENDER NOTICE NO.: PWSNM17013


DATED 04.08.2017 DUE ON 18.08.2017

TENDER DOCUMENTS FOR

Supply of AIR STARTER Assembly (Entire) for


Emergency Generator
(AS PER ATTACHED SPECIFICATIONS)
-------------------------------------------

(This document is meant for exclusive purpose of bidding against this specifications and shall not be transferred,
reproduced or otherwise used for purpose other than that for which it is specifically issued)
E-Tender No.: PWSNM17013

SUPPLY OF Air Starter Assembly (Entire) for Emergency Generator


INDEX

Sl. No. Subject Page Number


Section I
1 Cover Page 1
2 Index 2
3 Notice Inviting Tender (NIT) 3-5
4 Tender Enquiry 6-8
5 Form of Tender (Indigenous Bidder) 9-10
6 Schedule of Inspection 11
7 Customers Reference 12
8 Proforma for Letter of Authority for Bid Negotiations & Signing 13
9 Bank Details of Beneficiary 14
10 Proforma for Bidders Bank details on letterhead 15
11 Undertaking for acceptance of tender Terms & Conditions 16
12 Declaration of not being a blacklisted/holiday listed Vendor 17
13 Declaration of Relationship with Directors of IOCL 18

Section II
1. Instruction to Tenderers 19-38
2. Special Instructions to Tenderers 39-52
Special Instructions to the Tenderers for participating in e-
3. 53-59
tender
4. General Conditions of Purchase 60-79
5. Special Conditions of Purchase 80-83
6. Proforma of Bank Guarantee (Performance) 84-86

Section III
1. Technical Specifications & summery of requirement. 87-88
Section IV
Details as per ATC
1. AGREED TERMS & CONDITIONS (INDIGENOUS)
uploaded (3 Pages)
Details as per BoQ
2. Schedule of Rates uploaded (1 Page)
INDIAN OIL CORPORATION LIMITED
(PIPELINES DIVISION)
WESTREN REGION PIPELEINES, SENDRA
Village & P.O.: Sendra, Pali: 306102, Rajasthan

Notice Inviting Tender


(TWO BID SYSTEM)
Offers are invited in two bids (Part-I: Techno-Commercial Bid & Part-II: Price Bid) from bonafide bidders for
supply of following items:

1. Tender No PWSNM17013
Supply of AIR STARTER Assembly (Entire) for
2. Description of Material / Quantity
Emergency Generator
3. Type of tender Open e-Tender
Start date for download of Tender
4. 04.08.2017 (10:00 hrs. onwards)
Document
5. Pre Bid Meeting Details No Pre-bid meeting is scheduled for this tender
6. Last date for online bid submission 18.08.2017; 16:00 hrs.
21.08.2017; 15:00 hrs. Or at a later date
7. Online bid opening date
convenient thereafter.
The bidder shall submit EMD amount online as mentioned below.

Indian Bidders (INR)


N/A
Earnest money
8. Deposit
Procedure for online submission of EMD is uploaded as Additional
documents in the tender (Document name is FAQs-IOCL-Online-EMD).
Entities exempted from submission of EMD: As per MSMED Act, 2006 (or
erstwhile NSIC Registered Parties), Central / State PSUs and JVs of IOC.
9. Important Tender Conditions

The bidder needs to submit Annual Turn Over Proof as mentioned below.
The annual turnover of the bidder during any of the preceding 3 (three)
financial years should be at least the value mentioned below:
Annual
(i) Turnover
Indian Rupees
2,50,857.00/-

Turnover for this purpose should be as per the audited Balance Sheet of the
tenderer. However, if the tenderer is not required to get its accounts audited
under section 44AB of the income Tax Act, 1961, a certificate from a
Practicing Chartered Accountant towards the turnover of the tenderer along
with copy of its Income Tax Return shall be furnished.

The bidder needs to submit self attested copies of PO along with proof of
execution as mentioned below.
The bidder should have successfully executed Purchase Orders (for similar
item) during the last five years ending the start date for download/ sale of
tender documents (i.e. date as per row 4 of NIT) of this tender:

(a) One completed order for similar item costing (on landed cost basis)
not less than the value mentioned below:

Indian Rupees
2,09,047.00/-
OR

(b) Two completed orders for similar items each costing (on landed cost
basis) not less than the value mentioned below:

Indian Rupees
1,67,238.00/-
Single Order OR
(ii)
Value
(c) Three completed orders for similar items each costing (on landed
cost basis) not less than the value mentioned below:

Indian Rupees
1,25,428.00/-

The proof of execution of purchase order(s) () shall be a self attested copy of


the purchase order(s), along with corresponding execution certificate from
buyer/ delivery challan/ excise duty invoice/ payment proof/inspection
report issued by end user/ etc. clearly indicating the purchase order
reference and qty/value.

The purchase order and execution certificate/proof should be in the name of


the bidder only. Purchase order executed jointly will not be considered.

The single order value for completed job indicated by the prospective
bidders shall be excluding Service tax if any. (Refer to Special Instructions to
Tenderers)

(i) Documentary Proof in support of annual turnover and execution of


10. Others single Purchase Order (for similar item) (ii) Supply Record (iii) Catalogue &
Literature are to be submitted along-with with technical /un-priced bids.
The technical /un-priced bids received without documentary proof of
above mentioned Important Tender Conditions shall not be considered for
further evaluation.
Micro and small Enterprises (MSEs) are eligible for purchase preference as
per prevailing Govt. directives / Corporation policy.
Domestically manufactured electronic products (DMEP) are eligible for
preference in procurement as per prevailing directives of Government of
India.
The bidder shall upload legible scanned copy of necessary documents in
support of required qualification and experience along with their offer as
per instruction given in the Special Instructions to Tenderers participating
in e-tender.
All documents other than in Hindi or English languages shall be supported
by its attested English translation.
Physical Bids will not be accepted. Tender Document can be downloaded
from https://iocletenders.gov.in and on line bids are required to be
submitted with Digital signatures on the system.
IOCL reserves the right of annulment of tender without assigning any
reasons whatsoever.
The tender documents are non-transferable.
Deputy General Manager, WRPL Sendra
Issuing/ Indian Oil Corporation Ltd., Western Region Pipelines, Sendra-306102,
11. Submission District- Pali, Rajasthan
Office Address Contact details: Tel: 02937-272240, Fax: 02937-272231.
e-mail: srivastavasm@indinoil.in / mukeshy@indianoil.in

Place: Sendra (S.M. SRIVASTAVA)

Date: 04.08.2017 DGM, WRPL Sendra


INDIAN OIL CORPORATION LIMITED
(Pipelines Division)

Phones: (91) 02937-272240


Fax: (91) 02937-272231
Regd. Office: Please Reply To:
G 9, Ali Yavar Jung Marg, Indian Oil Corporation Limited,
Bandra (East), (Pipelines Division),
Mumbai 400 051 Village & P.O.: Sendra
Pali-306102, Rajasthan

National open e-Tender Enquiry

Tender Enquiry No.: PWSNM17013


Dated: 04.08.2017

Dear Sir (s),

Please find enclosed herewith one set of Tender Documents. You are requested to submit your
most competitive offer for the supply of the following items as per Technical Specifications, General
Conditions of Purchase and other conditions specified and enclosed with this document.

S no. Item Description Quantity Unit Location

AIR STARTER Assembly (Entire) for


1. Emergency Generator. 1 Each IOCL, WRPL, Rajola
(As per Technical Specifications)
The offer should be uploaded (Submitted) in two parts.
Part I- Technical Literature Catalogue & Pamphlets etc.
and EMD and commercial terms and uploading as per the
1. Two Bid System :
tender instructions.
Part IIPrice Bid To be uploaded as per the downloaded
BOQ without any change in format.

2. Earnest Money Deposit : N/A


Offer should be valid for 120 days from the date of
3. Validity of offer :
opening of techno-commercial bid.
100% payment within a period of 30 days from receipt &
4. Payment Terms :
acceptance of materials at our site.
Within One month at WRPL, Rajola P/S from the date of
5. Delivery Period :
Purchase Order.
IOCL WRPL, Rajola Pump Station, Village-Kantalia, P.O. & Via
6. Delivery Location :
Sojat Road, Pali- 306106, Rajasthan.
Physical Bids sent through Fax / E-mail / Courier / Post will not be acceptable. Bidder(s) are advised
to quote strictly as per terms and conditions of the tender documents for e-bidding and not to
stipulate any deviations / exceptions.

Bidder to submit the following (also specified in the Instruction to the Bidders)
1. Documents as per Notice Inviting Tender (Important Tender Conditions)
a) Catalogue & Literature for item b) Supply Record for the item
c) Documentary proofs in support of Annual Turnover and Single Order value (for similar item) as
per column 9 (i) & 9 (ii) of NIT
2. Earnest Money Deposit (EMD) as prescribed in the tender. Tenders not accompanied with the
requisite EMD or with EMD of inadequate value are liable to be rejected summarily. In case
registered with SSI / NSIC etc. current valid certificate of registration along with annexure, if
any, to be submitted.
3. Duly signed Form of Tender.
4. Duly filled Schedule of Inspection.
5. Customer reference list for similar equipment/ material supplied for last three years.
6. Declaration regarding relationship with Directors of Indian Oil Corporation Limited as per
Annexure attached.
7. Authority Letter.
8. Duly filled & signed Agreed Terms & Conditions sheet.
9. Duly signed technical specification.
10. Schedule of Rates (BoQ) in the prescribed form.

Note: Normally Deviation to our General Terms & Conditions is not acceptable. However in case
of any deviation the same to be indicated clearly in a separate sheet of paper.

Bidder to confirm to all our Technical Specifications. All Data Sheets and annexure to the Tender to
be filled in and one copy of all specifications to be duly signed and stamped as a token of your
acceptance to confirm that offer equipment/material shall be meeting to our specifications. In case

of any deviations the same to be clearly indicated in a separate sheet of paper.


Indian Oil Corporation Limited reserves the right to accept or reject any tender in part or full without
assigning any reason whatsoever. Indian Oil Corporation Limited also reserves its right not to accept
the lowest rates quoted by the bidders and to allow to the Public Enterprises purchase preference
facilities as admissible under the existing policy.

The un-priced copy of BoQ, with prices blanked out and mentioning "Quoted" or "Not Quoted"
against each item is to be submitted along with "unpriced bid" duly signed and stamped. Except
for the price the un-priced copy of BoQ should be exact replica of the price-bid.

Bidders must note that the "unpriced bid" should not contain any prices or indication thereof in
any manner whatsoever.

Please note that applicable rates for P&F charges & taxes as mentioned by you in the AGREED
TERMS & CONDITIONS (ATC-INDIGENOUS), will prevail over the same mentioned by you, anywhere
else in your offer and will be considered as final (will be considered as inclusive, if mentioned as nil/
zero in the same).

Indian Oil Corporation Limited reserves the right to reject, accept or prefer any tender or to abort
the bidding process. Reasons for rejection shall be disclosed on written representation by the
concerned bidder whose bid is rejected.

Incomplete tenders not accompanied with all the required Documents and Tenders
Conditions are liable for rejection without assigning any reason thereof.

The unpriced Bids shall be opened on the due date & time mentioned in the Tender Notice. The
priced offer of only qualified bidders shall be opened subsequently, whose techno-commercial offers
are found technically suitable/acceptable.

Deputy General Manager


(WRPL, Sendra)
)2502)7(1'(5 ,1',*(1286

Ref. No. ..
From : ..
..
..

To,

Indian Oil Corporation Limited,


(Pipelines Division),
A-1, Udyog Marg, Sector - 1
NOIDA - 201301 (U.P)

Sub.: Our Tender No.


for supply of .

Dear Sirs,

Having examined the tender documents consisting of tender notice, note for the tenderes terms and
conditions of Purchase, specification, form of tender and schedule of rates attached to tender
documents and having understood the provision of the said tender documents having thoroughly
studies and requirements of Indian Oil Corporation Ltd., relative to the materials tendered for, in
connection with the . I/we hereby submit our tender offer for the supply of
materials(s)/ equipments(s) in accordance with the tender documents at the rate quoted.

If the supply or any part there of is awarded to me/us, I/we undertake to supply the materials(s)/
equipments(s) on terms & condition forming part of the tender documents and accept to supply the
materials(s)/ equipments(s) as per delivery schedule.

I/We further undertake to my/our this tender/offer open for a period not less than one hundred
twenty days from the date of opening of techno-commercial bid as specified in the tender
documents.

I/We hereby further state that I/we anyone of us (in the case of a partnership firm) have/ has not
been employed as a engineer or officer of or with the Indian Oil Corporation Ltd., during a period of
2(two) years immediately preceding the date hereof or I/We declare that I one of our
partners (in case of a partnership firm) was employed .. in the
Division of Indian Oil Corporation Ltd; within the period of 2 (two) years immediately preceding the
date hereof and that I .. have/ has obtained previous permission of Indian Oil Corporation
Ltd; to make this tender.

I/ We have attached to this tender the following documents.

i) Schedule of Rates in the prescribed form


ii) Schedule of Inspection
iii) Original Income Tax Clearance Certificate duly attested by a Gazetted officer, as per
proforma attached.
iv) Customers reference.
v) Original Sales-tax clearance certificate or copy of the Sales-tax clearance certificate duly
attested by a Gazetted officer.
vi) The set of tender documents marked ORIGINAL duly signed.
vii) Any additional documents ( to be listed).
viii) Earnest money deposit of Rs. . By Demand Draft no. . Dated
. Payable to Indian Oil Corporation Ltd; (Pipelines Division).

I/We hereby undertake that the statements made herein and the information given in the additional
documents referred to above are true in all respects and that in the event of any such statement or
information being found to be incorrect in any particular, the same may be construed to be
misrepresentation entitling Indian Oil Corporation Ltd; to avoid any resultant supply order.

I/We further undertake as and when called upon by Indian Oil Corporation Ltd, to produce for its
inspection original(s) of the documents of which copies have been annexed hereto.

Dated. day of .. 2015

Yours faithfully,

Signature and stamped the bidder

Witness:

Name in Block Letters


6FKHGXOHRI,QVSHFWLRQ

The following inspection schedule will be adopted by us in the manufacturing/ testing of the
equipment/material offered by as:-

Note. 1) Strike out items not applicable

2) Separate schedule sheet should be attached for each equipment that go into
the assembly

EQUIPMENT /MATERIAL

a) Manufacturing Inspection

Component Type of inspection Inspection code ref.

b) Performance Test

Name of the Test Method of Test Test reference

c) Other inspection

d) Inspection/ test documents which will be furnished to purchaser

Signature and stamp of the Bidder


&86720(565()(5(1&(

We give below the reference to Customers to whom equipment/material similar to the


present offer has been supplied:-

EQUIPMENT/MATERIAL..

Customers Project & Rating Service No. of Yard of supply


Name & location of equip- units
Address where ment
equipment
installed

Signature and stamp of the Bidder

Note. 1. Strike out items no applicable


2. Separate Customers reference sheet should be attached for each-type of
equipment/material.
3. Bidder should give the name of customer only against the size & rating of
equipment/material supplied.
BID NO.

PROFORMA OF LETTER OF AUTHORITY FOR BID NEGOTIATIONS AND


SIGNING THE AGREEMENT

No. Date:

To
Indian Oil Corporation Limited
(Pipelines Division)
A-1 Udyog Marg
Sector-1, Noida
U.P.-201301

Attn:

Sub: IOCL Tender No.

Dear Sir,

We do hereby confirm that


Mr./Messrs. (Name & Address) is/are authorised to
represent us for bid negotiations and conclude the Agreement on our behalf with you
against your above cited Tender for (Item Name) of
IOCL to Project.

We confirm that we shall bound by all and whatsoever our representatives shall commit.

Signature and Seal


Name & Designation
for and Behalf of Bidder

NOTE: This letter of authority should be on the letterhead of the bidder and should be
signed by a person competent and having the authority to bind the bidder. (The power of the
Attorney of the authorised signatory is to be annexed).In case of a consortium it shall be
signed by the leader.
Bank Details of Beneficiary (IOCL Sendra)
For NEFT Transfer against EMD

INDIAN OIL CORPORATION LIMITED -


1. Beneficiary Name
PIPELINES DIVISION

2. Beneficiary Bank State Bank of India

Main Branch, Beawar, District: Ajmer,


3. Address of Beneficiarys Bank
Rajasthan-305901.

4. Beneficiarys Bank Account No. 11053569235

5. Beneficiarys Account Type (SB/CC/CA) CC

6. Beneficiarys Bank IFSC Code (11 Digit) SBIN0000618

7. 9 Digits MICR 305002025


Format for giving Consent and Bank details on Letter Head

Date:
To
M/s Indian Oil Corporation Ltd.,
Pipelines Division,
A-1, Udyog Marg,
Sector-1,
Noida-201301

Dear Sir,

We hereby agree to accept henceforth all the payment of our bills through direct credit to our below
mentioned Bank account through internet banking.

1 Beneficiarys Name
2 Bank Name
3 Branch Name
4 Address of the Branch
5 STD code & phone no. of Branch
6 Branch Code
7 9 Digit MICR code of Branch as
appearing on the cheque (copy of
cancelled cheque may be enclosed)*
8 Bank Account No
9 Account Type (SB/CA/CC)
10 Branch IFSC code
11 Email Address of the Vendor
12 Mobile Telephone No. of Vendor

Please attach a blank cancelled cheque or photocopy of a cheque issued by your bank
relating to your above account for verifying the accuracy of the 9 digit MICR code/IFSC Code
along with a copy of PAN card.

I/We, hereby declare that the particulars given above are correct and complete.

(Signature of authorized person with seal)

Encl: As above.
^ h INDIANOILCORPORATIONLIMITED
^^ PipelinesDivision
^^, () WesternRegionPipelines,Gauridad(Rajkot)


UNDERTAKINGFORACCEPTANCEOFTENDERTERMS&CONDITIONS

NameoftheTenderer: 
TenderNo.: 

I/We__________________________________________(NameoftheTenderer)herebyrepresentthatwe
havegonethrough&fullyunderstoodthetenderdocuments(includingbutnotlimitedtoallcorrigendum/
addendum issued, if any) and the Technical Requirements specified therein. We confirm that our bid has
been prepared accordingly in compliance with the requirements stipulated in the said documents and we
havequotedtheratesinthetenderconsideringinteraliathe:
1. Minutesofprebidmeeting(Ifconducted)
2. Terms&ConditionsofPurchase
3. TechnicalSpecifications&drawings
4. ScopeofSupply&Service(Ifapplicable)
5. GeneralConditionsofPurchase
6. Corrigendum(s)/Clarification(s)/Addendum(s),Ifany
I/Wearesubmittingtenderdocumentsincludingallthecorrigendum/addendumissued(ifany)aspartof
ourbiddulysignedandstampedoneachpageasatokenofouracceptanceofallthetermsandconditions
specifiedtherein(exceptfortheonespecifiedinScheduleofExceptions&Deviations)andshallformpartof
our bid. In the event of award of order to us, all the parts shall be considered as constituting part of the
order.

Signedfor&Behalfof

Signature&SealoftheTenderer
Date:

Place:

  
352)250$2)'(&/$5$7,212)%/$&./,67,1*+2/,'$</,67,1*

,QWKHFDVHRID3URSULHWDU\&RQFHUQ

I hereby declare that neither I in my personal name or in the name of my Proprietary concern
M/s. which is submitting the accompanying Bid/Tender nor any
other concern in which I am proprietor nor any partnership firm in which I am involved as a
Managing Partner have been placed on black list or holiday list declared by Indian Oil
Corporation Ltd. or its Administrative Ministry (presently the Ministry of Petroleum & Natural
Gas), except as indicated below :

(Here give particulars of blacklisting or holiday listing, and in absence thereof state NIL)

,QWKHFDVHRID3DUWQHUVKLS)LUP

We hereby declare that neither we, M/s. , submitting the accompanying


Bid/Tender nor any partner involved in the management of the said firm either in his individual
capacity or as proprietor or managing partner of any firm or concern have or has been placed on
blacklist or holiday list declared by Indian Oil Corporation Ltd. or its Administrative Ministry
(presently the Ministry of Petroleum & Natural Gas), except as indicated below:

(Here give particulars of blacklisting or holiday listing and in the absence thereof state NIL)

,QWKHFDVHRI&RPSDQ\

We hereby declare that we M/s. ___________ have not been placed on any
holiday list or black list declared by IndianOil Corporation Ltd. or its Administrative Ministry
(presently the Ministry of Petroleum and Natural Gas), except as indicated below:.

(Here give particulars of black listing or holiday listing and in the absence thereof state NIL)

It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation
Ltd or its Administrative Ministry, shall have the right to reject my/our bid, and if the bid has
resulted in a contract, the contract is liable to be terminated.

Place: Signature and stamp of the Bidder:

Date: Name of Signatory:


DECLARATION OF RELATIONSHIP WITH DIRECTORS OF IOCL

The Tenderer shall declare the following information in exhaustive details:-

6 'HVFULSWLRQ 5HPDUNV


1R
i) Whether proprietor is a Director or is related to any of the 
Directors of IOCL present or retired within the past 2 years.

ii) Whether any partner or member of the firm is a Director or is 


related to any of the Directors of IOCL present or retired within
the last two years.

iii) Whether any of the Directors of the Company is a Director or 


is related to any of the Directors of IOCL present or retired
within the past two years.

LIST OF DIRECTORS

3OHDVHYLVLWWKHIROORZLQJZHEDGGUHVVIRUWKHSUHVHQWOLVWRI%RDUGRI'LUHFWRUV

IOCL

http://www.iocl.com/Aboutus/Management.aspx



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INSTRUCTIONS TO TENDERERS

A. General

1. Tender Documents shall remain the property of Owner.

2. The tender papers shall be completely filled in, and shall be submitted with
requisite information and Annexures. Any tender incomplete in particulars shall
be liable to be rejected.

3. Signing of tender

3.1. All pages of the tender and all tender documents shall be signed by the
tenderer or his duly authorised person (s) by enclosing the original
authorisation copy

3.2. It shall not be necessary for the bidder to return the all whole tender
document (big Volumes) duly signed as a token of their acceptance of the
same while submitting their bid. Instead, the bidder may also submit an
undertaking along with the Index Page of tender document duly signed to the
effect that he has fully read and understood the tender requirements and
accepts all terms and conditions of the tender (except for the ones mentioned
in the deviation statement) and his offer is confirmation to all terms of tender

3.3. Each page of the priced Schedule of Rates (SOR) shall be duly signed and
stamped (in original) by the tenderer. Price bid submitted without original
signature & stamp of the tenderer as described above shall be summarily
rejected.

3.4. Prices must be duly filled and submitted by the bidder strictly in Schedule of
Rates format enclosed with the tender document bearing stamp and signature
on each page. Non-compliance shall lead to rejection of the bidder.

4. Scanned copy / photocopy of price bid is not acceptable and such bids shall be
summarily rejected.

5. The un-priced copy of SOR, with prices blanked out and mentioning Quoted
or Not Quoted against each item is to be submitted along with technical bid
duly signed and stamped by the bidder in original on each page. Except for the
price the un-priced copy should be exact replica of the price bid.

6. Tender and all correspondences /documents relating to tender shall be type
written in English language only.

7. If the space in the tender form or any schedule or Annexure thereto is
insufficient, additional pages shall be separately added. These shall be page


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Instructions To Tenderers


numbered and shall also carry the tender documents number and shall be
signed by the tenderer and entered in the index for the tender.

8. Technical and commercial deviations if any from the requirement of tender
shall be mentioned prominently in separate sheets serially numbered.
Deviations indicated anywhere else in the tender will not be considered

9. The tenderer shall clearly indicate in his quotation firm delivery period from the
placement of purchase order for item of equipment offered.

10. The owner reserves the right to reject, accept or prefer any tender or to abort
the bidding process. Reasons for rejection shall be disclosed on written
representation by the concerned bidder whose bid is rejected.

10. a If the owner in its discretion considers that in the interest of the requirement
the quantum of supply requires a split, then Owner may split the supply
quantity between two or more tenderers.

11. The tenderer shall quote on the terms and conditions of the tender documents
without addition, subtraction, amendment or substitution or other deviation
there from to and without inter-partition of any other sale condition(s) of the
tender.

12. Cost of Preparation and Submission of Bids

12.1. The tenderer shall prepare the tender at his/its/their own risk and shall bear all
the costs of preparing and submitting his/its/their tenders, as well as all other
costs of tendering for the supply/ work The OWNER shall take no liability for
these costs

13. The quotation shall contain particulars of shipping/consignment, net weight,


gross weight and package net dimensions

14. Tenders are to be submitted in triplicate, out of which, One copy will bear the
price ie PRICED OFFER and remaining two copies will be kept blank for prices
(UN-PRICED OFFER).These should be marked as ORIGINAL and DUPLICATE
.Priced and un-priced offers should be submitted in separate sealed covers
super scribing on the envelopes as PRICED OFFER and UN-PRICED OFFER as
applicable, indicating our tender Enquiry number and due date. Further both
the priced and un-priced offers should be put into one envelope super-scribing
on it our tender Enquiry number and due date. Un-priced offer should contain
complete technical details, catalogues, drawings ,deviation if any from terms
and conditions and /or commercial conditions etc and Earnest Money Deposit
i.e. Bid Bond (EMD). Purchaser will not be responsible for the EMD submitted
along with in the PRICED Bid of technically unsuccessful Bidders. The sealed

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Instructions To Tenderers


tenders addressed by designation to General Manager (Materials), Indian Oil
Corporation Ltd., Pipelines Division, A-1, Udyog Marg, Sector-1, NOIDA -
201301 (U.P.), INDIA. must reach by 1400 hrs. (Indian Standard Time) on the
date of submission indicated in the tender notice. In case of any discrepancy
between Original copy and Duplicate copy, original copy will be considered for
evaluation of offer.

15. If EMD amount is up to ` 1,00,000/- or equivalent USD, EMD shall be accepted


in the form pay order or Demand Draft or through Electronic Clearance System
(ECS)/SWIFT transfer.

16. In case of Electronic transfer, the details of the deposit (Name of the Bank.
Transaction details etc.) shall be furnished by the bidder in the technical
offer/un-priced bid.

17. If EMD amount is more than ` 1,00,000, equivalent USD, EMD shall be
accepted in the form of Bank Guarantee also. Validity of BG in lieu of EMD shall
be 3 months beyond bid validity.

18. Wherever, EMD is asked for in the tender, offers received without EMD shall be
liable for rejection.

19. Earnest Money shall be forfeited in the following circumstances:

19.1. In case the tenderer alters / modifies / withdraws the bid suo moto after
opening the bids (Technical bids in case of two bid system) and within the
validity period. In such a case, the tender submitted by the tenderer shall be
liable to be rejected.

19.2. In case the tender is accepted and the vendor fails to deposit the performance
bank guarantee

20. The sealed tender must reach the tender receiving authority at the address
specified before time limit specified therein. Any tender received by owner
after the date and time for submission of tender prescribed in the tender will
be liable for rejection.

21. The main price bid will be considered for evaluation and no cognizance will be
given to the supplementary /supporting documents attached to the price bid as
breakup of prices.

22. Corrections and alterations

22.1. Correction /alteration should be avoided however if become unavoidable then


entry to be corrected /altered should be neatly cancelled by drawing a line

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Instructions To Tenderers


through it and making clearly and neatly the revised/corrected entry as close
to the cancelled entry as possible and unambiguously authenticated by the
tenderer by his full signature.

22.2. Overwriting and/or erasing with or by the application of correcting


(white)/erasing fluid(s) for correcting the rates is banned. Wherever the rates
are corrected with white /erasing fluid, the bids will be summarily rejected.

23. Rates to be quoted in Figures and Words

23.1. Tenderers shall quote in firm figures on terms and condition of tender and
without addition, subtraction, amendment or substitution or other deviation
there from and without inter-partition of any other sale condition(s) of the
tender qualification. Tenders containing qualifying expressions such as
Subject to minimum acceptance or subject to prior sale etc. shall be liable for
disqualification. Each figure stated shall also be repeated in words, If some
discrepancies are found between the rates given in words and figures of the
amount shown in the tender, the following procedure shall be applied :

23.1.1. When there is a difference between the rates in figures and words, the rate
which corresponds to the amount worked out by the tenderer shall be taken as
correct.

23.1.2. When the rate quoted by the tenderer in figures and words tallies but the
amount is incorrect, the rate quoted by the tenderer shall be taken as correct.

23.1.3. When it is not possible to ascertain the correct rate in the manner prescribed
above the rate as quoted in words shall be adopted.

24. Date of delivery

24.1. In case of ex-works / FOR destination contract , the date of L/R /receipt at
site shall be considered as date of delivery.
24.2. In case of FOB /C&F contract, the date of Bill of Lading will be reckoned as
date of delivery

25. Addenda

25.1. Addenda to the tender documents may be issued prior to the date of opening
of the tender /price bid to clarify/ modify specification, requirement or tender
terms. All such addendum will form part of tender documents.

26. Tender document shall consist of the following:


i) Notice inviting tender
ii) Checklist for bidders

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iii) Instruction to Tenderers
iv) General conditions of purchase
v) Form of tender
vi) Specifications
vii) Schedule of rates/ Enquiry cum offer
viii) Schedule of inspection
ix) Customers reference
x) Any other documents which may be of interest to the purchaser.

27. Tender is liable for rejection if the tenderer does not fill in and sign the
required Annexures, specifications, etc. as specified in the tender.

28. Tender is liable for rejection if the tenderer submits unacceptable terms and
conditions.

29. Tender is liable for rejection if the tenderer submits offer which is not
according to our format.

30. Validity of offer

30.1. The validity of irrevocable offer shall be at least 4 months from date of opening
of techno-commercial bid.

30.2. Tender is liable for rejection if the tenderer Stipulates the validity period less
than what is stated in the Tender Form.

30.3. In case the tenderer alters / modifies / withdraws the bid suo moto after
opening the bids (Technical bids in case of two bid system) and within the
validity period, the tender submitted by the tenderer shall be liable to be
rejected

30.4. In exceptional circumstances, the owner may solicit vendors consent for an
extension of the period of validity of offer without any deviation including
change in the prices. In such cases the vendor has to extend the validity of
offer and EMD without alteration of price or can withdraw his offer. If the
tenderer still deviates or changes price, the offer will be rejected.

30.5. The owner reserves the right to reject the offer(s) in case tenderer(s) give suo
moto increase and not to consider suo moto reduction for evaluation.

30.6. After opening of price bid, if a vendor increases the price, though within the
validity period and even though the offer remains lowest, the bid will be
rejected, the EMD will be forfeited and bidder debarred (Holiday listed) for
future enquiries.

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30.7. Suo moto increase in price or withdrawing of offer within the validity period
shall not be allowed and action shall be taken to Holiday List the vendor

31. Earnest Money Deposit (EMD)

31.1. The tenderer as a condition for consideration of the tender shall furnish BID
SECURITY (Earnest Money Deposit) in the form of demand draft / Bankers Pay
Order drawn on a local Bank in favour of Indian Oil Corporation Ltd.

31.2. Bank Guarantee (format enclosed in tender document) from any scheduled
bank operating in India may be furnished in lieu of if the amount of Earnest
Money Deposit is not less than `100,000/- (Rupees One hundred thousand
only) or equivalent USD value as per terms and conditions of tender notice/NIT
without which the offer will be considered as non-responsive and rejected.

31.3. The branch issuing the Bank Guarantee shall be situated in India.

31.4. EMD for Foreign bidder is accepted only In EURO /US Dollar /UK Pound
equivalent to the US Dollar value indicated in the tender notice.

31.5. EMD for Indian bidders is accepted only in Indian Rupees.

31.6. In case of Single bid system, the bidder should submit EMD in a separate cover
(not along with the techno-commercial bid).

31.7. Tender is liable for rejection if the tenderer Does not submit acceptable
instruments towards EMD along with technical/commercial (un-priced ) bid,
but submits with the price bid in the case of Two Bid System of Tendering.

31.8. The Bidders can remit the tender fee and EMD by way of SWIFT transfer also.
The bidders should submit a copy of their Bankers SWIFT message copy as
proof of remittance of tender fee/ EMD in a separate envelope in UN-PRICED
BID. Bids received without a copy of SWIFT MESSAGES (in case of payment by
SWIFT transfer) are liable to be rejected.

31.9. Our bank details are as under:

Beneficiary Name : Indian Oil Corporation Limited - Pipelines Division


Account No. 00000010813605396

Name and address of Beneficiary


Other Details of Beneficiary Bank
Bank
State Bank of India, Branch Code : 17313

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Corporate Accounts Group-II IFSC Code : SBIN0017313
4th and 5th Floor, Swift Code : SBININBB824
Redfort Capital, Parsvanath Towers, MICR Code : 110002562
Bhai Veer Singh Marg, PAN No.: AAACS8577K
Gole Market TAN No.: DELS55939C
New Delhi 110 001
FAX No.: 011- 23475580

31.9.1. Remittance information should contain: Name of the tenderer, Tender No. &
purpose- Tender Fee / EMD

31.9.2. Please attach a copy of your SWIFT message with the tender documents for
reference.

31.10. The EMD will be forfeited under the following instances:

31.10.1.In case the tenderer alters / modifies / withdraws the bid suo moto after
opening the bids (Technical bids in case of two bid system) and within the
validity period.

31.10.2.Successful bidder, if fails to:

i) Furnish performance guarantee in form of security deposit


ii) Accept the purchase order

32. Disclosure on Relationship with Director

32.1. The Vendor is required to state in his offer (as per Annexure attached) whether
he is a relative of any Director of Indian Oil Corporation Limited or the vendor
is a firm in which any Director of Indian Oil Corporation Limited or his relative
is a partner or the vendor is a private company in which any director of Indian
Oil Corporation Ltd. is a member or Director

33. Tenderer shall clearly indicate their legal constitution and the person signing
the tender shall state his capacity as also the source of his ability to bind the
tenderer. The Power of Attorney or Authorization, or other document
constituting adequate proof of the ability of the signatory to bind the tenderer,
shall be annexed to the tender. The owner may reject out right any tender
unsupported by adequate proof of the signatorys authority.

34. Tender is liable for rejection if the tenderer does not disclose the full names
and addresses of all his partners or Directors as applicable wherever called for
in the tender.

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35. Bidding Entity

35.1. Bids may be submitted by:

A) A Individual (Proprietary) /Partnership/ Limited (Sole Bidder).

B) Joint Venture (JV) Company registered in India as per Company Act1956.

C) Consortium having a maximum of two members

D) Indian company wholly owned subsidiary of a foreign or Indian company on


the strength of its parent/sister company.

E) Wholly owned subsidiary of a foreign or Indian company on the strength of


its parent /sister company

35.2. Qualification Criteria



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Instructions To Tenderers


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36. In all cases where the tenderer is not a manufacturer, the tender/offer shall
indicate to the proposed manufacturer(s) of the equipment/ materials tendered
and shall be accompanied by proof of the authority or person(s) tendering to
bind such manufacturer.

37. Any effort by a bidder / bidders agent /consultant or representative to


influence the owner in any way concerning scrutiny /consideration /evaluation
/ comparison of the bid or decision concerning award of contract shall entail
rejection of the bid.

38. Each tenderer/bidder shall give a declaration in the prescribed format annexed
to the Form of Tender that he/it/they is/are not under any holiday/black list
declared by the OWNER or by any Department of the State or Central
Government of India or by any other Indian Public Sector Organisation, and
that there is no inquiry in respect of any corrupt or fraudulent practice pending
against him/it/them.

38.1. In case he/it/they are under any such list, or any inquiry is pending, he/it/they
shall in the declaration give full details thereof. Such declaration in respect of
a partnership firm or association of persons shall cover every partner or
member of the association, and in the case of Company, shall cover every
Director and Principal Shareholder of the Company and any Holding Company
and/or subsidiary Company(ies) if any.

38.2. If a tenderer is on any such List or if any such inquiry is pending against
it/him/them or if the Bidder makes a false declaration, the OWNER reserves
the right to reject the Bid, and if the Bid has resulted into a contract, the
contract is liable to be terminated pursuant to the provisions of Clause 28.0 of
the General Conditions of purchase..

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39. All information disclosed to the tenderer by way of tender document should be
considered as confidential and shall not be disclosed to any party except as
necessary for carrying out the supply/work. Necessary action on violation will
be taken in addition to his becoming liable to be Holiday listed.

40. Tender is liable for rejection if the tenderer stipulates his own conditions.

41. Collusive or fraudulent tenders

41.1. In case it appears to the OWNER, after examining the tenders received, that
any 2 (two) or more tenders are collusive or otherwise manipulated to the
disadvantage of the OWNER and against the spirit of ethical competition, the
OWNER reserves the right to summarily reject such tenders. It shall not be
incumbent on the OWNER to prove any collusion or other malpractice in this
regard.

42. Purchase / price preference to public sectors /NSIC registered unit will be
applicable as per Govt. of India guidelines from time to time.

43. Tenderers should super scribe on all the mailing envelopes tender No. & due
date.

44. Bidders have to quote for full quantity .The offer which is not for full quantity
will be liable for rejection.

45. Where delivery is of prime consideration, non-compliance of the same will be a


ground for rejection of offer.

46. Telegraphic / Fax /E-Mail/ open price bid shall not be accepted.

47. Tenderers should respond to the tender either by submitting their bids or by
regret letter explaining the reasons for non-submission of the offer. If the
tenderer does not respond against our three consecutive limited tender
enquiries, the name of the tenderer will be removed from the list of vendors.(
Applicable in case of limited tender only)

48. The OWNER reserves the right to consider/evaluate only substantially


responsive tenders. A substantially responsive tender is one, which, in the
opinion of the OWNER (which shall be final and binding on the Tenderer(s)),
substantially conforms to all the terms, conditions, specifications and
requirements of the Tender Document without material deviations or
reservations in respect of any of the following :

(a) scope, quality or performance of the work;

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(b) OWNERs rights or the tenderers obligations under the contract as
per the tender documentation ;
(c) Such deviations the correction of which would affect the competitive
position of other tenderers, who have submitted substantially
responsive bids ;
(d) Any tender unaccompanied by the earnest money in a form which is
not acceptable as per the Tender Documents, or falling short of the
requirement of the Tender Document, shall be liable for rejection

49. No credit will be given for goods offered which conform to alternative
standards, even if superior to the standards prescribed.

50. Negotiation will not be conducted with the bidders as a matter of routine.
However, corporation reserves the right to conduct negotiations. However,
negotiations will be held with the lowest tenderer.

51. Loading deviations to tender condition:

51.1. The commercial conditions put forward by the tenderers shall be loaded to
their quoted cost as indicated hereunder for evaluation:

i. Delayed Delivery clause: Difference of the rate between the GPC and that
offered by the vendor shall be added to the quoted price as loading for
non-acceptance of the delayed delivery discount.
ii. Payment Terms: In case bidders take deviations to the specified payment
terms, loading for interest implication at 1% higher than IOC's Prime
Lending Rate shall be done.
iii. Specific Discount: Any specific discount indicated in the original offer shall
be considered to arrive at the effective price for evaluation.
iv. Discount for prompt payment: This will not be considered for the purpose
of evaluation.
v. Freight components: When vendor does not mention freight component,
the same shall be considered as inclusive /nil.
vi. Taxes & Duties: When vendor does not mention Taxes & Duties, the same
shall be considered as inclusive and Borne by vendor.
vii. CENVAT/VAT benefit: For the purpose of evaluation of offers, Cenvat
benefit on account of excise duty /CVD /VAT will be considered for
evaluation.
viii. Royalty Inflow: In case of any benefit to IOC R&D for the usage of IOC
R&D formulations by the tenderer in the form of royalty, such royalty
inflow net of prevailing taxes / surcharges, will be deducted from the
quoted price as specified elsewhere in the tender documents.
ix. Inspection charges : In case a foreign vendor does not quote inspection
charges in spite of having been stipulated in the tender document to

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indicate inspection charges, the same shall be considered as nil and
inclusive.
x. Component/spares/ accessory: If a vendor doesnt quote for some
component/spares/ accessory specifically indicated in the tender for
consideration along with equipment, the same shall be considered as
inclusive and free supply
xi. Performance bank Guarantee: In case bidder does not agree to submit
PBG as per tender requirement, their offer will be loaded with 10% of their
landed cost of the material. In case PBG is agreed for less than 10%,
loading shall be for the differential.
xii. Transit Insurance: Transit insurance shall be done by IOCL. In case the
bidder quotes insurance charges inclusive, no rebate shall be given for the
purpose of evaluation.

52. Currencies of Bid and Variation of Custom duty/Foreign exchange

52.1. Indian bidders will submit bid in Indian Rupees only. For goods and services
which the bidder will supply from outside India, the prices shall be quoted in
Indian currency or in EURO/USA Dollar/GBP. The rate of exchange to be used
by the bidder for currency conversion shall be BC selling rate as published by
State Bank of India.. Indian bidder may offer CIF component along with
custom duty and foreign exchange rate and amount. Variation of Custom duty
and exchange fluctuation during scheduled delivery period only and other than
on raw materials will be borne by owner. In case bidder spends less foreign
exchange component for import, Exchange/custom duty the same shall be
passed on to owner.

52.2. For foreign bidders bid prices to be EURO /USA Dollar /UK Pound.

53. The vendor shall confirm acceptance of IOCLs GCP in totality. Any
specific deviation from the GCP shall be indicated separately.

B. Specific Instructions for Indian Bidders

54. Quotation

54.1. Price shall be on FOR/FOT ex-works/destination.

54.2. If quoted on Ex-works basis then

a. Indicate Packing and Forwarding charges in terms of percentage on basic


cost.

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b. Indicate freight charges up to the site in terms of percentage on basic
cost.

c. Indicate Inspection charges (Third party) in terms of percentage on basic


cost if included in Price. Third party Inspection will generally be carried out
by the Owner or agencies appointed by the Owner at Owners cost.

d. Insurance will be arranged by owner.

e. Indicate dispatching point.

f. Indicate Excise duty rate. Clearly indicate whether it is included or extra.

g. Indicate CST/local ST rate/VAT rate. Clearly indicate whether it is included


or extra.

h. Excise duty/ Sales tax will be paid extra at actual within the contractual
delivery date, or approved extended contractual delivery time. However,
the benefit of any reduction must be passed on to IOCL
i. Any variation of rate in service or introduction of new tax, wherever
applicable, on material ordered, during the contractual period shall be
reimbursed/adjusted against submission of necessary document. If the
above variation is made applicable after opening of the price bid, the same
shall also be reimbursed against documentary evidence.

j. Any increase in the rates of existing taxes (including Excise Duty & Sales
Tax) beyond the contractual delivery date is to be borne by the tenderer.

55. Evaluation of Offer

55.1. The evaluation will be made on the basis of total landed cost at site only.

A) In case of FOR Ex-works

a) Transit Insurance @0.012%


b) Freight @ 2%
c) Sales Tax and excise duty as applicable

B) Third party Inspection charges if included in Price will be deducted


from the price quoted for evaluation & while ordering.

C) Inspection charges if quoted Extra on actuals , when inspection


charges are asked specifically in the tender, then offer will be loaded
@ -- % of basic prices and reimbursement will be made on actual
subject to maximum -- %

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Instructions To Tenderers

56. Payment Terms:

56.1. 90% payment against despatch documents through Bank. Balance 10% within
30 days after receipt and acceptance of material at site. All payments shall be
made in Indian Rupees. Bank charges of owners Banker will be on owners
account. Bank charges of vendors Banker will be on vendors account.
Payment as above can be made by directly submitting despatch documents to
the payment releasing office without routing through bank.

56.2. Payment can be made through e-payment mode also. For this purpose, bidder
shall give their consent along with their bank particulars as per enclosed
format at Appendix-A.

57. PAN and Sales Tax Registration No.

57.1. The tenderer(s) shall indicate his/their Permanent account Number (PAN) and
Sales Tax Registration number in the form of information about tender
annexed to the form of tender. In the absence of the same, the tender shall be
liable to be rejected.

58. The bidder if it is a Micro, Small Or Medium enterprise as per the Micro,
Small & Medium Enterprises Development Act,2006 (MSMED Act 2006)
and registered with the Authorities under the above Act for the items/
services under procurement in this tender, then party has to indicate
the Entrepreneurs Memorandum number (Twelve Digit) and enclose a
copy the certificate issued by the Authorities under the Micro, Small &
Medium enterprises Development Act 2006.

59. All the payments in Indian Rupees (other than against dispatch
documents through bank) will be released through e-banking only. The
successful bidder should provide their bank details as per the annexed
format at the time of acceptance of Purchase Order.

C. Specific Instruction for Foreign Bidders

60. Quotation

60.1. Price shall be on FOB /C & F and shall

a) Indicate Packing and Forwarding charges in terms of percentage of


quoted FOB price.
b) Indicate Inspection charges (Third party) in terms of percentage of
quoted FOB price. or included in the quoted FOB price.

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c) Indicate freight charges up to destination PORT or included in the quoted
FOB price
d) Insurance from Port of Exit to Port of Discharge will be arranged by
owner.
e) Indicate dispatching point.
f) In case of ocean import, offers should be on FOB major international
Gateway Sea port of exit basis. However, bidders shall quote firm ocean
freight charges up to designated port of entry in India.
g) Name of sea port must be mentioned by the vendor. Terms such as any
USA sea port or any European sea port should not be quoted.
h) In case of air cargoes, offers should be on FCA major international
gateway of exit basis. Offers from smaller airports or any airport
should not be quoted.

61. Evaluation of Offer:

61.1. The evaluation will be made on the basis of total landed cost at site only.
Foreign currencies will be converted on the basis of BC selling rate of State
Bank of India as on the date of opening of price bid.

61.2. In case of FOB /C&F price, following will be added to arrive at total landed cost

a) Port handling charges @ 2 % on FOB cost


b) Marine Insurance @ 0.3 % on total C&F cost
c) Inland freight @ 2% on FOB cost
d) Custom duty as applicable

61.3. Inspection charges if quoted Extra on actuals then offer will be loaded @ -
% of basic prices and reimbursement will be made on actual subject to
maximum - %

62. Payment Terms:

62.1. 100% payment against presentation of shipping document through


irrecoverable letter of credit to be established through Indian scheduled Bank
on its branch at Vendors country. In case confirmed L/C is required by vendor,
the same has to be mentioned and vendor has to confirm that L/C confirmation
charges will be borne by Vendor.

63. Dealing with Indian agents

63.1. The Owner will deal with the Bidders on principal to principal basis, without
involvement in any manner in India or abroad of any agent or consultant or
associate or other person howsoever described. However, in case Bidder
insists having an agent / consultant or representative howsoever described

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Instructions To Tenderers


(other than a permanent employee of the Bidder or a representative stationed
with the permission of the Reserve Bank of India and other concerned
authorities), the Bidder shall at the time of submission of the offer disclose full
particulars / description of such agent / consultant or representative
howsoever described together with the precise role of such person or persons:
commission, remunerations or charges agreed to be paid to them: the
manner of payment: approval or registration of agreement / arrangements
between the Bidder and such agent or consultant or representative or retainer
or associate or servicing facility with all concerned authorities including Central
Govt. / Reserve Bank of India/DG&D: and Permanent Income Tax Account
Number of the Agent in India.

63.2. It may, however, be noted that the role of the agent in relation to this tender
will be limited to the following:

i) Intimating publication of NIT:

ii) Obtaining the tender documents on behalf of bidder by payment of the


prescribed tender fee whenever required and mailing the tender
documents to the bidder:

iii) The bidder are required to send their bids directly to Owner and as such
bids through agents in India will not be entertained. However, if the
bidder intends to use their agent only to ensure its safe delivery to
Owner: they are allowed to do so, provided the bid documents are put by
the bidder in a sealed cover addressed to Owner prior to handing over to
their agent for its delivery to Owner.

iv) Attending the tender opening provided such agent has a power of
attorney / letter of authority authorizing him to attend the tender opening
on behalf of the bidder. Provided further that such a power of attorney /
letter of authority is submitted to owner prior to the time and date of
opening for scrutiny and acceptance or otherwise.

v) Making arrangements for local travel and stay etc. of their principals for
their meetings, visits, presentations, seminars etc. in India.

vi) Advising Principals on local laws, rules, regulations, tax liabilities and
restriction.

vii) In respect of Service Contracts and Turnkey projects helping the


principals in making other local arrangements for customs clearance,
warehousing and other local inputs:

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viii) In respect of equipments requiring after sales technical services of
substantial nature maintaining requisite infrastructure.

63.3. The bidders may note that the agents in India will not be allowed to perform
any other role:

63.4. Further, it may be noted that any remuneration of commission or charges


agreed between the bidder and such agent / consultant / representative etc.
should be payable only in non-convertible Indian Currency in India in the event
of the bid being accepted the Owner shall pay the amount equivalent to the
commission or charges of such agent / consultant / representative in Indian
Currency (TT selling rate) against the price payable under the contract from
the payment to bidder.

63.5. The bidder shall be obliged to inform all changes in the terms of appointment /
payment between the bidder and such agent / consultant / representative.

63.6. If at any stage prior to the award of the work or after the award or after
completion of work it transpires that any information or particulars furnished
by the bidder are in any manner incorrect then the Owner shall without
prejudice to any other of its rights, have the option to exclude the bidder from
consideration , cancel the contract if awarded without prejudice to right to
recover all losses and damages and compensation for all consequences and
prohibit the bidder from participating in or continuing with any other bid or
contract.

64. The tenderer shall indicate in his quotation the country of origin of each
item of equipment offered.

65. In case of wooden packing material, the same must conform to


requirements under Plant Quarantine (Regulation of Import into India)
order.

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3LSHOLQHV

Addendum to Instructions to Tenderers where EPCG is applicable

66.Import contents (for indigenous bidders)


I. If your offer is based on certain imported raw materials required for materials
offered, please specify the following:

a) Please note that IOCL can provide Invalidation letter under EPCG Benefit
Scheme for importing raw materials. Also note that invalidation letter for
obtaining concessional rate of duty will not be provided for imports of your
sub Bidders.
b) Confirm whether letter for obtaining invalidation letter for importing raw
materials under EPCG Benefits is required by you as per (a) above.
c) Indicate rate of customs duty considered and included in the quoted prices.
d) Indicate brief description/ specification with itemized CIF value and county of
origin of imported material.
e) Indicate classification with tariff no. under which Bidder intends to import.
f) Confirm prices shall be firm on account of variation in foreign exchange rate.
g) Owner shall not provide any import license.
h) The quoted prices are based on concessional rate of duty under EPCG Benefit
scheme against issuance of invalidation letter by IOCL. Obtaining EPCG benefit
is solely the Supplier's responsibility and Owner will not compensate the
Supplier for their failure to obtain EPCG benefit / failure to import under EPCG
benefit. This supersedes any other clause mentioned elsewhere in the
document for customs duty.
i) Any upward variation due to change in Customs Duty classifications shall be
absorbed by the Bidder. However, any reduction in customs duty due to
change in classification shall be passed on to Owner.
j) Statutory variations, if any, in the rate of customs duty up to a maximum
period of 2/3rd of the contractual delivery period shall be to Owners account.
Owner will not pay any variation on account of CVD.
k) Any increase in price due to increase in the rate of Customs Duty, due to any
reasons, whatsoever, beyond the above specified period i.e. 2/3rd of
contractual delivery period, shall be to Bidders account. However, any
decrease in custom duty rate at the time of actual clearance of imported
materials shall be passed on to Owner.
l) The CIF Value(s) indicated by the Bidder shall be deemed to be the maximum
value(s) for the purpose of payment of variation in custom duty and/or other
statutory variations, if any, thereon.

3LSHOLQHV


m) The value of refund of Terminal Excise duty against EPCG benefit shall be
considered equivalent to exact amount of total quoted ED and same shall not
be payable to bidder.
II. Variation in price due to Customs duty rate will be dealt with separately after receipt
of material at site, against documentary evidence.
III. Confirm that At any time after receipt of invalidation letter, if it is known /
established that invalidation letter for import of raw material as requested in the bid
would not be utilized at all, Bidder undertakes to promptly return the original
invalidation letter with affidavit (as per Specimen at Annexure XX ) on Rs 10
stamp paper to Owner without any condition
3LSHOLQHV


Annexure-XX
( To be executed on non judicial stamp paper of Rs. 10)

AFFIDAVIT

We, __________________________________________(Name and address of indigenous supplier) had been


issued invalidation letter no. _____________________ dtd. _________________ against EPCG License No.
_________________________dtd. ______________.
We hereby declare that we have not used the above said invalidation letter. We further declare that we have not
taken benefit of Terminal Excise Duty or any other benefit against above said invalidation letter.
In case the contents of affidavit are found to be incorrect or false, we shall be liable for action under the Foreign
Trade Policy Law and other relevant laws.

Date
Place
______________________________
Signature along with Seal


7REHDXWKHQWLFDWHGDIILUPHGE\VW&ODVV0DJLVWUDWH1RWDU\3XEOLF
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

Special Instructions to Tenderers


In the event of an irreconcilable conflict between the provision of the Special Instructions to
Tenderers and Instructions to Tenderers, the provision(s) in the Special Instructions to
Tenderers shall give way to the conflicting provision(s) in the Instructions to Tenderers.

1.1.0 Tender fees and EMD Micro & Small Enterprises as per MSMED Act, 2006, NSIC
Registered Vendors, Central / State Public Sector Undertakings, and JVs of IOCL are
exempted from submission of tender fees and EMD
1.2.0 Under GST, the bidder shall be responsible for timely updating of tax details
in the GSTN so as to enable the owner to avail input tax credit. The bidder
also shall inter alia company with all requirements pertaining to input tax
credit provided under applicable GST Acts. In the eventuality that the owner
fails to avail input tax credit due to mismatch on account of the vendor or
owning to any reason whatsoever on account of default of the vendor, Owner,
without prejudice to clause no. 26 of General Conditions of Purchase and in
addition to the same, reserve the right to recover the shortfall/under recovery
from the bills and /or Security Deposit (including recourse to Bank
Guarantee (s)) of the vendor.
1.3.0 Bidders are required to submit copies GST Registration pertaining to the State
of its operation along with the techno-commercial bid. Bidders not registered
under GST Laws are liable to be rejected.
To be submitted on vendors Letter Head in the following format along with copy
of GST Registration.

Vendor Vendor E-Mail Mobile No. GST


Code Name ID Registration
No. (State Wise)

1.4.0 Tax Invoice to be submitted by the bidder in compliance with the prevailing
tax law at the time of execution/delivery. No other invoice will be accepted as
owner intendes to avail Input Tax.
1.5.0 Bidders to take note of Anti-profiteering measure clause in CGST (section
171) where in it is stated that any reduction in rate of tax on any supply of
goods and services or the benefit of input tax credit shall be passed to the
recipient by the way of commensurate reduction in price.
1.6.0 Bidders are requested to acquaint themselves about GST law and other tax
provisions before bidding. Bidders are advised to quote the rate considering
input tax credit available to bidder under GST.
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

1.7.0 Micro or Small enterprises (MSEs): Tender Conditions for Benefits/


Preference for Micro & Small Enterprises (MSEs)

1.4.1 As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012
issued vide Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and
Medium Enterprises of Govt. of India, MSEs must be registered with any of the
following in order to avail the benefits/preference available vide Public Procurement
Policy MSEs Order, 2012.
i. District Industries Centers (DIC)
ii. Khadi and Village Industries Commission (KVIC)
iii. Khadi and Village Industries Board
iv. Coir Board
v. National Small Industries Corporation (NSIC)
vi. Directorate of Handicraft and Handloom
vii. Any other body specified by Ministry of MSME
1.4.2 MSEs participating in the tender must submit on date valid certificate of registration
with any one of the above agencies indicating the details of the particular tendered
item along with their bid. The certificate should be duly notarized.
1.4.3 The registration certificate issued from any one of the above agencies must be valid
as on close date of the tender. The successful bidder should ensure that the same is
valid till the end of the contract period.
1.4.4 The MSEs who have applied for registration or renewal of registration with any of the
above agencies/bodies, but have not obtained the valid certificate as on close date of
the tender, are not eligible for exemption/preference.
1.4.5 The MSEs registered with above mentioned agencies/bodies are exempted from
payment of Tender Fee and Earnest Money Deposit (EMD).
1.4.6 Purchase Preference Subject to meeting terms and conditions stated in the tender
document including but not limiting to prequalification criteria, MSEs registered with
above mentioned agencies/bodies for the tendered item shall be allowed Purchase
Preference as under:

1.4.6.1 In all scenarios detailed below, in case two or more MSE bidders have quoted the
same price, then for price matching, SC/ST owned MSE bidder shall be given the
preference.

I. Single item tender (shall not be split) or Multiple items tender (which cannot
be split as per tender conditions): In case the L1 price is that of a non MSE
bidder, then the MSE bidder (whose price is nearest to L1 price) shall be allowed
to supply total tendered value provided its price is within the price band of L1 price
+15 per cent and it matches the L1 price. In case the MSE bidder (whose price is
nearest to L1 price) refuses to match the L1 price, then the next MSE bidder
(whose price is 2nd nearest to L1 price and is within a price band of L1 price
+15%) shall be allowed to supply total tendered value, provided it matches the L1
price and so on. If no MSE bidder whose price is within a price band of L1 price +
15% accept to match the price of the L1 bidder then the Purchase Order shall be
placed on the L1 bidder.
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26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

II. Multiple items tender (tenders which can be split):

a. MSE bidder(s) is/are L1 for item(s) and the total evaluated price of such
items >=20% of the total tendered value: Purchase Preference shall not be
applicable for the balance items.
b. In other cases, items where the L1 price is that of non MSE bidder(s) and
price of MSE bidder(s) is within a price band of L1 price +15%, such items
will be offered to MSE bidder(s) (whose price is nearest to L1 price) for price
matching as detailed below. On price matching Purchase Order for such
items shall be placed on the concerned MSE bidder(s):

i. Sum Total of the total evaluated L1 price of such items and total
evaluated L1 price of items where the L1 price is that of MSE
bidder(s), is less than 20% of the total tendered value: All such
items will be offered for price matching. In case the MSE bidder (whose
price is nearest to L1 price) refuses to match the L1 price, the item will be
ordered on the L1 bidder.

ii. Sum Total of the total evaluated L1 price of such items and total
evaluated L1 price of items where the L1 price is that of MSE
bidder(s) is>=20% of the total tendered value: Such items will be
offered for price matching in such a way that the Sum Total of the total
evaluated L1 price of such items and total evaluated L1 price of items
where the L1 price is that of MSE bidder(s) is at least 20% of the total
tendered value. The Items to be offered to MSE bidder(s) will be selected
on the basis of the % difference between the L1 price and MSE bidder
price (whose price is nearest to L1 price) in ascending order. During this
exercise in case the MSE bidder (whose price is nearest to L1 price)
refuses to match the L1 price, the item will be ordered on the L1 bidder
and will not be replaced by new item for price matching even though the
above mentioned 20% of the total tendered value is not achieved.

For example:
There are 10 line items in a tender.
(A) In 3 line items the L1 price is that of MSE bidder(s) but total evaluated L1
price of these items is less than 20%
(B) In 4 line items the L1 price is that of non MSE bidder(s) and price of MSE
bidder(s) is within a price band of L1 price + 15%. These 4 line items will
be arranged in ascending order as explained above in b)ii). Suppose the
total evaluated L1 price of (A) (3 line items where MSE is L1 bidder) along
with first 2 line items of (B) adds up to 20% or more of the total tendered
value, then first 2 line items of (B) only will offered for price matching.

Note:
a) Total Tendered value means total lowest evaluated price for the entire tender.
b) Price means Evaluated Price.
c) A line item of the tender shall not be further split in multiple items tender.
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26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

d) Negotiations shall not be conducted with bidders as a matter of routine.


However, IOCL reserves the right to conduct Negotiations with the L1 bidder.
In such case the eligible MSE bidder will have to match the Negotiated L1
price. The price band of L1 price + 15% shall be based on pre-negotiated L1
price but all other criteria defined above shall be based on Negotiated L1
price.

1.4.7 Out of the twenty per cent (20%) target of annual procurement from micro and small
enterprises four per cent shall be earmarked for procurement from micro and small
enterprises owned by Scheduled Caste & Scheduled Tribe entrepreneurs. In the
event of failure of such MSEs to participate in the tender process or meet the tender
requirements and L1 price, four per cent sub-target so earmarked shall be met from
other MSEs.
1.4.8 To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by
District Authority must be submitted by the bidder in addition to certificate of
registration with any one of the agencies mentioned in Clause 1.4.1 above. The
bidder shall be responsible to furnish necessary documentary evidence for enabling
IOCL to ascertain that the MSE is owned by SC/ST. MSE owned by SC/ST is defined
as:
a) In case of proprietary MSE, proprietor(s) shall be SC/ST
b) In case of partnership MSE, the SC/ST partners shall be holding at least 51%
shares in the enterprise.
c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST
promoters.

1.8.0 Transit Insurance Bidders to note that the transit insurance will be arranged by the
IOCL, bidders need not quote for the same.
1.9.0 BOQ Chart - The evaluation of tender (price) shall be carried out outside the e-tender
system. No cognizance shall be given to the total landed price indicated / BOQ chart
generated by the system.
1.10.0 Delivery Period:
1.10.1 For foreign Bidder - Total quantity ordered to be delivered within xxx
months/weeks/days from PO date.
1.10.2 For Indian Bidder - Total quantity ordered to be delivered within xxx
months/weeks/days from PO date.
1.11.0 Tenders having more than one group will be evaluated based on the overall landed
cost for all the items in each group put together.
1.11.1 IOCL reserves the right to place orders on the least cost option offer(s) under all
circumstances.
1.11.2 In case of a tender where there are more than one group, and if the bidder quotes for
more no. of groups than their qualifications based on the technical and/or financial
criteria (Important Tender Conditions), their priced bids shall be opened for all quoted
groups for which they are technically qualified and individually meeting the Important
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

Tender Conditions, and the group(s) with least cost to IOCL shall be considered as
acceptable. The offer(s) for other group(s) shall be considered as rejected.
1.11.3 The L-1 bidder for other groups shall then be worked out without considering the
above mentioned rejected bid(s)/ offer(s) as per 1.9.2.
1.12.0 Domestically Manufactured Electronic Products (DMEP):
1.12.1 Domestically manufactured electronic products (DMEP) notified by Govt. of India are
eligible for preference in procurement as per prevailing directives of Government of
India (Details available at URL www.meity.gov.in/esdm).
a) The domestically manufactured electronic products are those products which are
manufactured by companies registered in India and engaged in manufacture in India
including Contract Manufacturers, but excluding traders as notified by Govt. of India.
b) Domestic manufacturers are required to indicate the domestic value addition in terms
of Format for Domestic Value Addition enclosed in the tender.
c) Percentage domestic value addition in terms of Bill of Material required to qualify as
domestically manufactured shall be as per applicable notifications of Government of
India.

1.12.2 The quantity of procurement for which preference will be provided to domestic
manufacturers shall be as per latest Notification of Ministry of Communications and
Information Technology, Department of Electronics and Information Technology,
available at http://www.meity.gov.in/esdm/pma.

a) The preference to domestic manufacturer shall be subject to matching of L-1 price


and on satisfying the technical specifications of the tender.
b) Only those domestic manufacturers whose bids are within 20% of the L1 bid would be
allowed an opportunity to match the price of L-1 bidder.
c) Upon matching L1 rates, domestic manufacturer(s) shall be awarded order for
reserved percentage value & the balance order shall be awarded to L1 bidder (initial
L-1 bidder without considering preference).
d) If L-1 bid is of domestic manufacturer, the said bidder shall be awarded full value of
order.
e) Bidders, claiming to bid in the status of domestic manufacturer, are required to give
an undertaking / affidavit in the format (Form 1) enclosed in the tender.

1.12.3 Wherever the MSE bidder is participating in the tender where non-MSE manufacturer
have also participated and is not L-1 under domestic manufacturing category, the
following shall be followed:
i) If the price quoted by MSE bidder is within 15% of the quoted L-1 price, 20%
of the purchase order quantity (or that item) shall be offered as purchase
preference, provided the MSE bidder has agreed to match the price of L-1
bidder.
ii) In case the price of MSE bidder who is other than L-1 bidder and is not within
15% of the L-1 price or does not match the price with the L-1 bidder (when
within 15%), no purchase preference shall be extended to the MSE bidder.
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

1.13.0 The value of completed job indicated by the prospective bidders against Single
Order Value (Refer Notice Inviting Tender) shall be exclusive of Service tax, if
any.
1.13.1 The completion certificate submitted by the bidder shall separately indicate the
service tax amount included in the value of completed job OR a separate certificate
from the respective client, mentioning the service tax amount if any, included in the
value of completed job under consideration should be submitted by the bidder.
1.13.2 In case Service Tax amount/ GST component is not specified in the submitted
completion certificate, then the amount equivalent to rate of applicable service
tax/GST for the subject tender shall be deducted from the value of completed job
mentioned in the completion certificate to arrive at the value of the completed job
without service tax.

1.14.0 Notwithstanding any other condition/provision in the tender documents, in case of


ambiguity or incomplete documents pertaining to Important Tender Conditions (ITC),
bidders shall be given only one opportunity with a fixed deadline after bid opening to
provide complete and unambiguous documents in support of meeting the ITC criteria.
In case bidder fails to submit any documents or submit incomplete documents within
the given time, the bidders tender will be rejected.
1.15.0 Tenders/Contracts Where Employment Of Agent Is Prohibited
1.15.1 Any effort by a bidder or bidders agent/consultant or representative howsoever
described to influence the owner in any way concerning security / consideration/
evaluation comparison of the bid or decision concurring award of contract shall entail
rejection of the bid.
1.15.2 The seller/bidder shall warrant not to engage, employ retain or involve in any manner
directly or indirectly any agent consultant , associate, negotiator or servicing facility
howsoever described within or outside /India concerning submission, follow up
pursuit, procurement or any work pertaining to consideration and award of the work.
The Seller/Bidder should at the time of submission of the offer and at all times there
after till decision of the award of the contract is made and in the event of being
successful till its implementation ensure absolute compliance with the aforesaid
stipulation. In the event of any discharged or breach of the aforesaid warranty being
discovered at any time whether prior to the award of the work or after the award or
after completion of the work. Owner /Buyer shall without prejudice to its any other
rights be entitled to exclude from consideration the bid of the seller /Bidder concerned
or rescind, revoke and cancel the contract, if awarded and pending execution, rebate
the seller from containing or participating in any other or future contracts and claim
payment of the sum equivalent to the amount payable or that may have been
disbursed or spent in disregard/ breach of the warranty together with the interest at
the prevalent Bank leading rate in the same currency in which such amount is
payable or disbursed to the agent however described. This shall be without prejudice
to the buyer/Owners right to initiate appropriate civil or criminal action for
concealment, suppression, viz. representation, breach and /or any other action ,as
deemed fit.
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

1.16.0 Clause 19.3 stands added to Instructions to Tenderers as herein below:


19.3. The offer shall be rejected & EMD shall be forfeited in case the tenderer
misrepresents facts or submits forged, false or fabricated documents.

1.17.0 Clause 30.8 stands added to Instructions to Tenderers as herein below:


30.8. If the bidder misrepresents facts or submit forged, false or fabricated
documents, action shall be taken to debar (Holiday list) the bidder for future
enquiries.
1.18.0 Power of Attorney (POA):
Authority of the person uploading the bids with his DSC shall be required to be submitted in
the bids. Document required showing the authority of the person uploading & submitting the
bid with his Digital Signature Certificate shall be as given in the following table:
In case of Proprietary Concern If the bid is submitted by the proprietor, no Power
of Attorney (POA) required. However, he will
upload undertaking certifying that he is sole
proprietor.

If the bid is submitted by person other than


proprietor, POA authorising the person to submit
bid on behalf of the concern
In case of Company Certified copy of Board Resolution authorising
the person submitting the bid on behalf of the
company
OR
POA and the supporting Board Resolution
authorising the person submitting the bid on
behalf of the company
In case of Partnership Firm/ LLP POA along with Deed of Partnership / LLP
Agreement.
In case of Co-Operative Society Copy of resolution passed as per Society Rules

1.19.0 Bidder is to furnish the Undertaking as per Annexure-A (enclosed in case of e-


tenders) as a token of acceptance to the Tender terms & conditions. "Seal and
Signature of the bidder" is required on Declaration, Undertaking, Integrity Pact
Agreement and any other document, specified in the Tender
1.20.0 Selection of Banks for Bank Guarantees:
(a) A Bank Guarantee (BG) upto Rs. 2 crore can be accepted if it is issued by an
Indian Branch of any Scheduled Bank appearing in the Second Schedule to the
RBI Act, 1934;
(b) A BG of above Rs. 2 crore can be accepted if it is issued by an Indian Branch of
i. Any Nationalized/PSU Bank appearing in the Second schedule to the RBI
Act, 1934
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

OR
ii. Any scheduled bank (other than a Nationalized Bank/PSU Bank) having at
least Desired Credit Rating at the time of acceptance of BG
Desired Credit Rating is defined as under:
Bank If the tenure of BG is If the tenure of BG is
more than 1 year, up to 1 year, credit
credit rating of rating of
In case of foreign A of Moodys or P-1 of Moodys or
banks equivalent equivalent i.e. highest
short term rating
In case of Indian A of CRISIL or 1+ of CRISIL or
Banks equivalent equivalent i.e. highest
short term rating
(c) Apart from above, the BG, irrespective of its amount, issued by any other bank
including but not limited to non-scheduled bank, foreign branches of scheduled
banks and foreign branches of foreign banks can be accepted provided such BG
is confirmed/ counter guaranteed by any Bank mentioned at (b) above.
(d) In case of acceptance of BG issued or confirmed / counter guaranteed by a Bank
mentioned at para (b) ii, if the credit rating of such Bank falls below the Desired
Credit Rating during the validity period of BG, the bidder/contractor shall either
submit a fresh BG or get the existing BG confirmed / counter guaranteed, at its
own cost, through a bank mentioned above at (b) [having at least Desired Credit
Rating, if applicable].
1.21.0 Duly signed IP, along with Tender, is a mandatory prerequisite for Bids to be eligible
for further evaluation. The signed IP should be complete in all respect and is required
to be uploaded in the e-tender portal along with the Bid. Bid not having the duly
signed IP attached with it will be summarily rejected. Partial submission of IP
document will also not be considered. The Integrity Pact document should be
included in the list of documents to be submitted with the tender.
1.22.0
Contact person for any Name ,
grievance.
Designation,

Dept,

Email:

Tel:

Special Conditions of Purchase

Please add Special Conditions of Purchase as separate sheet in tender document


Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)

Format for Domestic Value Addition*

Item No. Item Manufacturer / Country of Domestic Value


Description Supplier Origin Addition in
percentage of
quoted rate

(As per no. of (To be filled by (To be filled by (To be filled by


items in BOQ) bidder) bidder) bidder)

1 To be filled as
per BoQ

2 To be filled as
per BoQ

3 To be filled as
per BoQ

4 To be filled as
per BoQ

*Value to be considered for arriving at Total Domestic Value addition for procurement
shall be as per Prices quoted in BoQ.
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)
Rev 13

26-Oct-2016
Indian Oil Corporation Limited
(Pipelines Division)


,QVWUXFWLRQVWR%LGGHUVIRUSDUWLFLSDWLRQLQHWHQGHULQJ

1. Indian Oil Corporation Ltd. has developed a secured and user friendly system which will enable
Vendors / Bidders to Search, View, Download tenders directly from Indian Oil Corporation Ltd.,
secured website and also enables them to participate and submit Online Bids on the e-tendering
site https://iocletenders.gov.in directly from the website in secured and transparent manner
maintaining confidentiality and security throughout the tender evaluation process and award

 Bidders are requested to read following conditions in conjunction with various conditions,
wherever applicable appearing with this bid invitation for e-tendering. The conditions mentioned
here in under shall supersede and shall prevail over the conditions enumerated elsewhere in the
tender document.

3. How to submit On-line Bids / Offers electronically against e-tendering?

3.1. Vendors / Bidders are advised to read the following instructions for participating in the
electronic tenders directly through internet:

i) Late and delayed Bids / Offers after due date / time shall not be permitted in e-tendering
system. No bid can be submitted after the last date and time of submission has reached.
(However if bidder intends to revise the bid already submitted, they may change / revise
the same on or before the last date and time of submission of bid). The system time (IST)
that will be displayed on e-tendering web page shall be the time and no other time shall
be taken into cognizance.

ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-tendering
system well before the closing date and time of bid.

iii) No bid can be modified or submitted after the dead line for submission of bids.

LY  No physical bids / offers along with electronic bids / offers shall be permitted.

4. What is a Digital Signature? Or (Digital Signature Certificate DSC)

4.1. This is a unique digital code which can be transmitted electronically and primarily
identifies a unique sender. The objective of digital signature is to guarantee that the
individual sending the message is who he or she really claims to be just like the written
signature. The Controller of Certifying Authorities of India (CCA) has authorized certain
trusted Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates,
Documents which are signed digitally are legally valid documents as per the Indian IT Act
(2000).

5. Why is a Digital Signature required?

5.1. In order to bid for Indian Oil e-tenders all the vendors/bidders are required to obtain a
legally valid Digital Certificate as per Indian IT Act from the licensed Certifying Authorities
(CA) operating under the Root Certifying Authority of India (RCAI), Controller of Certifying
Authorities (CCA) of India. The Digital Certificate is issued by CA in the name of a person
authorized for filing Bids / Offers on behalf of his Company. A Vendor / Bidder can submit
their Bids / Offers On-line only after digitally signing the bid / documents with the above
allotted Digital Signatures.

5.2. For more information on DSC or how to obtain a DSC, please follow the link Information
About DSC on the home page of our e-tender portal.

5.3. Use the class 2 or class 3 Digital Certificate thus obtained for online bidding on Indian Oil
e-tendering site

6. Pre-Bid Conference

6.1. Any queries in connection with the bid should be posted prior to pre-bid conference (if
scheduled) on the private folder of the vendors/bidders private area in Indian Oils portal.
Replies to the queries shall be deliberated / discussed during the pre-bid conference and
the same shall be posted on the portal to enable viewing by all. Further, during the pre-
bid conference, Indian Oil may also arrange demonstration of the e-tendering system to
the vendors present and who may be interested in attending the same.

7. Submission of Documents

7.1. The Price Bid and Unpriced Technical Bids have to be submitted online only. However,
documents which necessarily have to be submitted in originals like EMD and any other
documents mentioned in the tender documents have to be submitted offline. Prices
should not be submitted in a sealed envelope. Indian Oil shall not be responsible in any
way for failure on the part of the bidder to follow the instructions.
7.2. It is advised that the bidder uploads small sized documents (preferably upto 4 MB) at a
time to facilitate in easy uploading into e-tendering site. Indian Oil does not take any
responsibility in case of failure of the bidder to upload the documents within specified time
of tender submission.

8. Submission and Opening of Bids

8.1. Bid along with all the copies of documents should be submitted in the electronic form only
through Indian Oil e-tendering system.

8.2. Before the bid is uploaded, the bid comprising of all attached documents should be
digitally signed using digital signatures issued by an acceptable Certifying Authority (CA)
in accordance with the Indian IT Act 2000.

8.3. The Authenticity of above digital signatures shall be verified through authorized CA after
bid opening and in case the digital signature is not authorized / valid, the bid will be
rejected. Bidder shall be responsible for ensuring the validity of digital signatures and
proper usage of the same by responsible persons who can bind the bidder. Power of
attorney of the signatory, issued by the bidding company should be submitted along with
other documents as per tender conditions in physical form.

9. Last Date for Submission of Bids

9.1. Bidders are advised in their own interest to ensure that bids are uploaded in e-tendering
system well before the closing date and time of bid.

9.2. Vendors / Bidders must use any computer having Windows 2000 or Windows XP
versions or higher of Window operating system and an internet web browser version
internet explorer V6.0 or higher recommended.

10. General

10.1. Indian Oil Corporation Ltd. invites sealed bids under two bid system from vendors
meeting the Bidders Eligibility Criteria as stated in the detailed RFQ/Bid Document
attached.

10.2. Mode of tendering: e-Tendering (Physical Bids will not be accepted)

10.3. Bid has to be submitted through our e-Tendering website https://iocletenders.gov.in.


Bidders shall submit (upload) their Technical bid i..e Un-priced Bid in Collaboration
Folders of e-tendering system and upload filled in Price Bid ( BoQ) as attachment.
10.4. The price bid - (BOQ) which is a Microsoft Excel attachment shall be downloaded and
quote their prices strictly as per the format without altering any of its content/format.

10.5. Bids should be valid for 4 months from the bid due date. Only the Bids submitted on our
e-tendering system will be considered for evaluation.

10.6. Physicals Bids sent through Fax / E-mail / Courier / Post will not be accepted. Bidder(s)
are advised to quote strictly as per terms and conditions of the tender documents and not
to stipulate any deviations / exceptions.

11. Bill of Quantity (BoQ)

11.1. The Schedule of Rates under e-tender is called Bill of Quantity (BoQ), which is a
Microsoft Excel file.

11.2. No change in BoQ is permitted and any change in BOQ format will make the offer liable
for rejection.

11.3. Bidder shall take utmost care in filling in the BoQ. Please follow the instructions in the
BoQ strictly.

11.4. Bidder shall put the correct inputs in the BoQ as required, only in the designated non-
greyed cells. Special care shall be given to make entry in the requested format (eg. In %
or in absolute value as the case may be.) No cognizance shall be given for any wrong
entry in the BoQ.

11.5. In case of Global tenders, Indigenous bidders shall select INR against currency type to
be quoted, where as foreign bidder shall select currency in the corresponding column
and subsequently select the choice of currency from the field in row 4.

11.6. Uploading of Scanned copy of BOQ is not acceptable and such bids shall be summarily
rejected.

11.7. Bidder shall solely be responsible for the correctness of rate/data entered in the BoQ.

11.8. Bidder shall submit a scanned copy of the BoQ indicating quoted /not quoted in all the
cells required to be filled. The scanned copy of the unpriced BoQ shall be uploaded along
with the technical bid.
6SHFLDO,QVWUXFWLRQVWR%LGGHUVIRUSDUWLFLSDWLRQLQHWHQGHULQJ

Indian Oil Corporation Ltd. has developed a secured and user friendly e-Tendering system through
National Informatics Center (NIC), which enables Vendors / Bidders to Search, View, Download
tenders directly and also, enables them to participate & submit online bids on the e-Tendering
site KWWSVLRFOHWHQGHUVJRYLQ in a secured and transparent manner maintaining
confidentially and security throughout the tendering process.

Bidders are advised to download Notice Inviting Tender along with other tender documents from
t he e-tendering portal https://iocletenders.gov.in free of cost using their digital signature &
registered user ID. The tender should be submitted online in softcopy on our e- tendering portal
only. The requisite document(s) like Undertaking Format for Non-tampering of Electronic Data,
Earnest Money Deposit (if applicable), etc. in original (physical form) has to be submitted as per
tender conditions before the due date and time, failing which the bid shall be summarily rejected.
A scanned copy of the instrument or exemption certificate in case of exempted category has to be
uploaded along with clear scanned copies of required documents to substantiate the claim
towards their credentials along with the tender documents at the appropriate space.

Bidder should have a legally valid Class 3 Digital Certificate as per Indian IT Act from the licensed
Certifying Authorities operating under the Root Certifying Authority of India (RCAI), Controller of
Certifying Authorities (CCA) of India (For details regarding Digital Certificate Provider please refer
to point 8 of Information about DSC on the home page). All interested bidders are requested to
register themselves using the link Online Bidder Enrollment on the home page and enroll
their digital certificate during their first login attempt.

It is advised to take extreme precaution while mapping digital certificate to a particular user
profile. Once a digital certificate is enrolled to a user account, it cannot be used for any
other registration in the system.

Bidders are requested to read following conditions in conjunctions with various conditions,
wherever applicable appearing with this bid invitation for e-Tendering.

The conditions mentioned herein under shall supersede and shall prevail over the
contradicting conditions (if any) mentioned elsewhere in the tender documents.

 3URFHGXUHWRVXEPLW2QOLQH%LGV

For this purpose, Vendors/Bidders are advised to read the instructions available in the
homepage of the portal where detailed procedure for submission of bids is available under the
section Bidders Manual Kit.
 6\VWHP*HQHUDWHG&RPPXQLFDWLRQ V

The alerts / reminders in the form of SMS / e-Mail are given to bidders by the system at
various stages of tender as mentioned below:
R Reminder for Registered Digital Certificate Expiry before 30 days;
R Issuance of Limited Tenders to the selected bidders;
R Change in Password;
R Bids uploaded but Freeze button not clicked;
R On issuance of Corrigendum if the tender is downloaded from DSC Registered Account/
made it favourite;
R Posting of any Techno-Commercial Query;
R Date and Time for Opening of Price Bid to all technically accepted bidders ;
R Award of Contract to successful bidder(s).

Please note that communication alerts in the form of e-Mail/SMS will be sent to the bidder to their
e-Mail/Mobile No. registered in the portal. Hence, ensure that updated details are registered in the
portal.

In addition to the above communication, the information is updated in portal under Pending
section of Dashboard like:
a) Limited Tender(s) to be made as favorite;
b) TQ/CQ to be responded;
c) Bids to be frozen;

All bidders must login and visit their DASHBOARD section on regular basis to get the timely
updates related to the pending activities as mentioned above at their end to act timely even if
they have missed any communication sent in the form of e-Mail / SMS by system.
 7HQGHU6HDUFK

All tenders available on the website can be searched by using the Search Active Tenders menu
under Bidders profile. Use any of the searching criteria to search your tender. For a refined
search, enter Work Title under Keywords and click Submit. The intended tender(s) should be
checked and saved as Favorite by clicking on the check box. The bid submission process will
start by clicking the menu My Tenders.

 6L]HRIWKH'RFXPHQWV

Each packet is limited to 10 MB in size. It is advised to the bidder to prepare their bid documents
accordingly.

 0\'RFXPHQWV

Additional 25 MB of space is available in 0\'RFXPHQWV under 0\$FFRXQW section.


Document uploaded once under My Documents can also be included for future tenders as per
requirement very easily. The repeated uploading of documents under My Documents is not
required from tender to tender. To include files from My Documents to the bid, select Yes for
Other Important Documents after EMD details. Vendors/Bidders are advised to read the
instructions available as 8SORDGLQJRI0\'RFXPHQWV as under the section Bidders Manual
Kit.

 3UHSDUDWLRQRI%LGV

The documents to be uploaded should be in the same format as asked in the e-Tender. Price Bid
has to be downloaded and saved in the exact format available in the website (i.e. Microsoft 97-
2003 Workbook). All relevant details and quotes are to be filled in the same file (e.g.
BOQ_1234.xls) and same sheet (e.g. BoQ1). Same file must be used for uploading. Any change in
the File name, Sheet name or both will restrict uploading of the Price Bid.

 7DPSHULQJRI'RFXPHQWV

The following shall be considered as Tampering of documents:


R Submission of Scanned copy or Photocopy of Price bid (BOQ);
R Submission of any file other than original Price Bid (BOQ);
R Insertion of additional sheet(s);
R Change in content or context of the original file;
R Protection of Workbook over and above Sheet Protection done by IOCL.

Such bids will be summarily rejected at the time of evaluation.

 8SORDGLQJDQG&RQILUPDWLRQ

Bid along with all the copies of documents should be submitted in the electronic form only
through Indian Oil e-tendering system. Bidder has to ensure that their bid submission is
complete in all respect by clicking on the FREEZE BID SUBMISSION button. Any revision or
amendment in bid shall be possible after bid submission only upto the due date and time of
submission of tender. Bidder in turn will receive an acknowledgement against his/her bid
submission. Successful submission of bid can also be verified under My Bids section.

 +HOS'HVN

Bidders may contact the following resource persons for any assistance required in this regard.

Mr. Ravi Kolkata 08981665512 Mr. Ashwani Mumbai 08879414448

Mr. Shashi Noida 08130634323 Mr. Deepak Mumbai 09036366524

Mr. Sawan Noida 08130269544 Mr. Manu Gurgaon 01242861244


Mr. Vikrant New Delhi 01242861318 Mr. Ankit Gurgaon 01242861317

HelpDesk Tel. No. : +91-22-26447708

HelpDesk Email-id : HWKGPNKRQLF#LQGLDQRLOLQ


HWHQGHULQJKHOSGHVN#LQGLDQRLOLQ

Business Hours: Mon Fri, 09:00 to 16:00 Hrs Indian Standard Time (IST) (GMT + 5:30 Hrs)

 6SHFLDO1RWH

Bids can only be submitted / resubmitted before the last date and time of submission as per
tender.
The system time (IST) displayed on e-tendering web page shall be considered as the
reference time for all transactions and no other time shall be taken into cognizance.
Bidders are advised in their own interest to ensure that bids are uploaded and submitted
successfully in e-tendering system well before the closing date and time of bid.
No physical bid shall be accepted except the documents as specified in tender.
Indian Oil does not take any responsibility in case bidder fails to upload the documents in the
portal within specified time.
Bidders are requested to provide correct/latest e-Mail address and Mobile No. for
receiving updates related to e-tender from time to time.

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 Contract shall mean the contract as derived from:
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REV:05
13-Oct-2015
Pipelines

SPECIAL CONDITIONS OF PURCHASE

Special Conditions of Purchase

1 Information on material/services sourced from MSE sub-vendors:

a) Successful bidder(s) against this tender who is not a Micro or Small Enterprise
(MSE) as per the Micro, Small & Medium Enterprises Development Act, 2006
(MSMED Act 2006), will have to furnish the following information in case they
are sourcing any material/services from any MSE sub-vendor(s) against the PO

Sr. No. Name of the MSE sub Item(s) for which order(s) Value of the
vendor(s) placed order(s)
(`)

b) The above information is to be submitted along with the inspection


report/request for Dispatch Clearance of material /Invoice.

c) In case no material/service is outsourced from MSE sub vendor(s), a certificate


/ declaration in this regard shall be submitted by the vendor as under:

Certificate

We certify that no material / service has been outsourced from any


Micro or Small Enterprise (MSE) as per the Micro, Small & Medium
Enterprises Development Act, 2006 (MSMED Act 2006), against
Purchase Order No: dated placed on us by M/s Indian
Oil Corporation Limited, Pipelines Division.

Date:
Place:
Signature of Competent authority with Company Seal

2 Clause 42.0 stands added to the General Conditions of Purchase as herein


below

42.0 CONCILIATION
42.1.1 Notwithstanding any other mechanism for dispute resolution
provided under the General Conditions of Contract, with a view to a
speedy resolution, the VENDOR and OWNER may at any time endeavour
to settle through conciliation a dispute referable for settlement by
Conciliation under and in accordance with the Indian Oil Corporation
Limited Conciliations Rules, 2014 (hereinafter referred to the Said
Rules) as amended from time to time. The said Rules may be
downloaded from the OWNERs Website at www.iocl.com and if not
available, a copy thereof may be obtained from OWNER on written
request.

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REV:05
13-Oct-2015
Pipelines

SPECIAL CONDITIONS OF PURCHASE

3 Clauses for GST

i) The vendor will be under the obligation for invoicing correct rate of tax/duties
as prescribed under GST law to IOCL, and pass on the benefit, if any, against
input tax credit to IOCL.
ii) Any invoice issued on introduction of GST law shall contains the following
particulars
a. Name, address& GSTIN of the supplier.
b. A consecutive serial no. of the invoice.
c. Date of issue.
d. Name, address and GSTIN or UIN, if registered of the recipient.
e. Name and address of the recipient and the address of the delivery, along
with the state and its code.
f. HSN code of goods or Accounting Code of services.
g. Description of goods and services.
h. Quantity in case of goods and unit or Unique Quantity code thereof.
i. Total value of supply or services or both.
j. Taxable value of supply of goods or services ot both taking into account
discount or abatement if any.
k. Rate of Tax (central Tax, State Tax, Integrated Tax (for inter-state
supply), Union Territory Tax or cess)
l. Amount of tax charged in respect of taxable goods or services (Central
Tax, State Tax Integrated Tax (for inter-state supply), Union Territory Tax
or cess)
m. Place of supply along with the name of state, in case of supply in the
course of inter-state trade or commerce.
n. Address of delivery where the same is different from the place of supply.
o. Whether the tax is payable on reserve charge basis and
p. Signature or digital signature of the supplies or his authorized
representative.
iii) GST invoice shall be prepared in triplicate, in case of supply of goods, in the
following manner
a. The original copy being marked as ORIGINAL FOR RECIPIENT.
b. The duplicate copy being marked as DUPLICATE FOR TRANSPORTER &
c. The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
iv) In case of any advance given against any supplies contract, the supplier of the
goods shall issue Receipt Voucher containing the following particulars

(a) Name, address and GSTIN of the supplier;

(b) Serial number of the voucher;


(c) Date of its issue;
(d) Name, address and GSTIN or UIN if registered of the recipient;

(e) Description of goods;

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Pipelines

SPECIAL CONDITIONS OF PURCHASE

(f) Amount of advance taken;


(g) Rate of tax (Central Tax, State Tax, Integrated Tax (for inter-state
supply), Union Territory Tax or cess);

(h) Amount of tax charged in respect of taxable goods or services (Central


Tax, State Tax, Integrated Tax (for inter-state supply), Union Territory
Tax or cess);
(i) Place of supply along with the name of State and its code, in case of
supply in the course of inter-state trade or commerce;

(j) Whether the tax is payable on Reverse Charge basis and


(k) Signature or digital signature of the supplier or his authorized
representative.
4. Clause no. 22.1.2 of GCP has been replaced by below mentioned clause.

In case of indigenous supply the price herein specified, unless otherwise


expressly stated in the total price schedule, shall be deemed to include all
central/State and other Municipal or legal taxes, duties levies etc which either
of parties hereto may be statutory liable to pay. If after the date of submission
of price bid, any new tax is introduced (applicable to invoices raised to IOCL) in
lieu of one or more of the existing taxes and the rate and the impact of the new
taxes is in the excess in aggregate of the rate and impact of existing tax or taxes
which it replace, IOCL shall on satisfactory proof reimburse the contractor the
additional tax paid by the contractor as the result of the imposition of the new
taxes provided they are within the contractual delivery period. If on the other
hand, the rate and impact of the new tax is less than the aggregate rate impact
of the tax(es) which it replaces, the contractor shall pass on to IOCL the benefit
thereof by reduction on the amount payable by the IOCL to the contractor. The
computation of differential shall also take into account the additional input tax
credit availed by the bidder on introduction of such new tax.

5. Foreign Exchange rate variation / Custom Duty variation for Indian bidders (on
Built-in import contents)
Prices shall remain firm and fixed without any escalation except for statutory variation (if
any) in customs duty rate. However, the prices shall be Firm and Fixed on account of
Foreign Exchange Rate Variation. (Variation in prices due to FE rate variation shall not
be allowed).
The statutory variation in customs duty shall be subject to the following guidelines and
the supplier shall confirm the following in their bid:-
a. Maximum CIF value of import content shall be furnished in the bid (in INR).
b. The material to be imported covering the above CIF value to be indicated in the
bid.

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13-Oct-2015
Pipelines

SPECIAL CONDITIONS OF PURCHASE

c. Any increase in price due to statutory increase in customs duty rate beyond two-
third of the quoted delivery period will be to suppliers account. However, any
decrease in price due to decrease in customs duty rate at the time of actual
clearance of imported materials shall be passed on to IOCL.
d. Variation in price due to customs duty rate will be dealt with separately after
receipt of materials at site against documentary evidence.

SCP Page 4 of 4
>352)250$2)%$1.*8$5$17(( 3(5)250$1&( @
2QQRQMXGLFLDOVWDPSSDSHURIDSSURSULDWHYDOXH 
To

Indian Oil Corporation Limited,


(Pipelines Division),

Dear Sirs,

In consideration of the Indian Oil Corporation Limited (hereinafter called


"the Corporation" which expression shall include its successors and assigns)
having awarded to:

M/s. _______________________________________________________
(Constitution) ____________________________________________
(Address) _________________ _____________________________
(hereinafter referred to as the Contractor which expression shall include its
successors) a works/ purchase contract in terms, inter-alia, of the
Corporation(s) Letter of Acceptance No./Purchase Order No.
______________________ ___________________ dated ______________
and the Tender Documents (hereinafter called the said contract which
expression shall include any and all formal contracts entered into in
addition to in supersession of the said Letter of Acceptance and all
amendments and modifications in the said contract upon the condition of
contractor furnishing an undertaking from a Bank as hereinafter appearing
in the sum of Rs. _______________ (Rupees
__________________________________________ only) amounting to
10% (ten percent) of the total contract value for the payment of the
Owner's claims under the said contract.

We (Name) ______________________________________________
(Constitution) _________________________________________
(hereinafter called the Bank which expression shall include its successors
and assigns) hereby undertake to pay the Corporation in rupees forthwith
on first demand in writing and without protest or demur or proof or
condition any and all moneys anywise claimed by the Corporation from the
Contractor under, in respect of or in connection with the said contract as
specified in any notice of demand made by the Corporation on the bank
with reference to this undertaking up to an aggregate limit of
Rs._______________(Rupees_____________________________________
________ only).

AND the Bank hereby agrees with the Corporation that:

i) This undertaking shall be a continuing undertaking and shall remain


valid and irrevocable for all claims of the Corporation and liabilities of
the Contractor arising up to and until the midnight of
___________________________ .

PBG Page 1 of 3
ii) This undertaking shall be in addition to any other undertaking or
guarantee or security whatsoever that the Corporation may now or at
any time have in relation to its claims or the Contractor's
obligations/liabilities under and/or in connection with the said
Contract, and the Corporation shall have full authority to take
recourse to or enforce this undertaking in preference to the other
under-taking or security(ies) at its sole discretion, and no failure on
the part of the Corporation in enforcing or requiring enforcement of
any other undertaking or security shall have the effect of releasing
the Bank from its full liability hereunder.

iii) The Corporation shall be at liberty without reference to the Bank and
without affecting the full liability of the Bank hereunder to take any
other undertaking or security in respect of the contracts obligations
and/or liabilities under or in connection with the said contract or to
vary the terms vis-a-vis the Contractor or the said contract or to
grant time and/or indulgence to the Contractor or to reduce or to
increase or otherwise vary the prices or the total contract value or to
release or to forebear from enforcement of all or any of the
obligations of the contractor under the said contract and/or the
remedies of the Corporation under any security(ies), now, or
hereafter held by the Corporation and no such dealing(s),
variation(s), reduction(s), increase(s), or other indulgence(s) or
arrangements with the supplier or release or forbearance
whatsoever shall have the effect of releasing the bank from the full
liability to the Corporation hereunder or of prejudicing rights of the
Corporation against the bank.

iv) This undertaking shall not be determined or affected by the


liquidation or winding up, dissolution or change of constitution of
insolvency of the contractor but shall in all respects and for all
purposes be binding and operative until payment of all moneys
payable to the Corporation in terms hereof.

v) The Bank hereby waives all rights at any time inconsistent with the
terms of this undertaking and the obligations of the bank in terms
hereof shall not be any wise affected or suspended by reason of any
dispute or disputes having been raised by the Contractor (whether or
not pending before any arbitrator, tribunal or court) or any denial of
liability by the Contractor or any other order or communication
whatsoever by the Contractor stopping or preventing or purporting to
stop or prevent payment by the Bank to the Corporation hereunder.

vi) The amount stated in any notice of demand addressed by the


Corporation to the bank as claimed by the Corporation from the
Contractor or as liable to be paid to the Corporation by the Contractor
or as suffered or incurred by the Corporation on account of any losses

PBG Page 2 of 3
or damages or costs, charges and/or expenses shall be between the
bank and the Corporation be conclusive of the amount so claimed or
liable to be paid to the Corporation or suffered or incurred by the
Corporation, as the case may be, and payable by the bank to
Corporation in terms hereof.

vii) The bank doth hereby declare that Shri ____________________who is


_______________________ (his designation) is authorised to sign this
undertaking on behalf of the Bank and to bind the Bank thereby.

This _______________day of ___________ 20 ___.

Yours faithfully

For ___________________________
(Signature)

Name: _________________________

Designation:_____________________

Name of Issuing Branch:___________

Complete Postal Address of Issuing


Branch:________________________
Telephone No:___________________
Fax No.:________________________
Email Address of the BG issuing Bank
Officer/Bank Branch:______________
IFSC code of the Branch:___________
Dated: _________________________
Note:

1. This Guarantee/Undertaking is not to be witnessed.


2. This guarantee/undertaking is required to be stamped as an agreement
according to the stamp duty prescribed in the country in which it is
executed.
3. This guarantee/undertaking is required to be sent by the Vendors
banker directly to the purchaser (the Corporation).
4. The Bank Guarantee should be from any Indian or foreign bank having
branch in India, on non-judicial stamp paper of value
commensurate with amount as per norms. The Bank Guarantee
issuing branch should be situated in India.

PBG Page 3 of 3
Technical Specification & Summary of
Requirement

Of

AIR STARTER Assembly (Entire)


for Emergency Generator
Technical Specifications

1) Air Starter Assembly (Entire).


2) Make- Ingersoll Rand.
3) AIR STARTER MODEL: SS815-GB-03R31
4) Only genuine Ingersoll Rand make spares are
admissible.
5) Bidders have to submit Authorized dealer
certificate along with documents.