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Figure 304: Selecting an address list

4) Back on the Select address list page, click Next. On the Create salutation page, deselect
This document should contain a salutation.

Figure 305: Deselecting a salutation

5) In the left-hand list, click 8. Save, print or send. LibreOffice displays a “Creating
documents” message and then displays the Save, print or send page of the Wizard.
6) Select Send merged document as E-Mail. The lower part of the page changes to show
e-mail settings choices. See Figure 306.
7) Type a subject for your email and click Send documents. LibreOffice sends the e-mails.

316 | Getting Started with LibreOffice 5.1

The checksum and your public key are stored together with the document. you need a personal key. unchanged document. In addition. To sign a document: 1) Choose File > Digital Signatures. the Windows features of validating a signature are used. which you add to your documents when you sign them. You can compare the public key with the public key that is published on the web site of the certificate authority. If both are the same. E-mailing | 317 . also known as a certificate. On Windows operating systems. Chapter 10 Printing. see “About Digital Signatures” in the LibreOffice Help. the program will signal that you see the original. Mozilla or Firefox are used. Exporting. this change breaks the digital signature.Figure 306: Sending a document as an email message Digital signing of documents To sign a document digitally. a kind of checksum is computed from the document’s content plus your personal key. and a public key. files that are supplied by Thunderbird. On Solaris and Linux systems. the program can show you the public key information from the certificate. Whenever someone changes something in the document. If you have set LibreOffice to warn you when the document contains comments (see “Removing personal data” below). the program will compute the checksum again and compare it with the stored checksum. A personal key is stored on your computer as a combination of a private key. When someone later opens the document on any computer with a recent version of LibreOffice. you may see a message box asking whether you want to want to continue signing the document. which may be a private company or a governmental institution. which must be kept secret. For a more detailed description of how to get and manage a certificate. and signature validation. When you apply a digital signature to a document. You can get a certificate from a certification authority.

– An icon of a yellow caution triangle ( ) indicates an invalid digital signature. 4) In the Select Certificate dialog. or recorded changes are removed from files before you send them to other people or create PDFs from them. notes. you can set LibreOffice to remind (warn) you when files contain certain information and remove personal information automatically on saving.1 . and resets the editing time to zero. uncheck Apply user data and then click the Reset Properties button. You can double-click the icon to view the certificate. Click Yes to save the file. select your certificate and click OK to return to the Digital Signatures dialog. versions. hidden information. or (b) use File > Save As and save the file with a different name. either (a) go to File > Versions. On the General tab. a message box appears. This removes any names in the created and modified fields. To remove personal and some other data from a file. 6) Click Close to apply the digital signature. Click Sign Document to add a public key to the document. – An icon with a red seal ( ) indicates that the document was signed and the certificate was validated. 5) The certificate used is displayed in the dialog with an icon next to its name. – An icon with a yellow caution triangle overlaying the red seal ( ) indicates that the document is signed but that the certificate could not be validated. 2) If you have not saved the document since the last change. To remove version information. deletes the modification and printing dates. 3) The Digital Signatures dialog opens. and the version number to 1. select the versions from the list and click Delete. 318 | Getting Started with LibreOffice 5. In Tools > Options > LibreOffice > Security > Options. This icon indicates the status of the digital signature. More than one signature can be added to a document. A signed document shows an icon in the status bar. the creation date to the current date and time. Removing personal data You may wish to ensure that personal data. go to File > Properties.

Chapter 11 Graphics. Fontwork . Gallery.

directly from a graphics program or a scanner. navigate to the file to be inserted. deselect the option Ask when linking a graphic at the bottom of the message. Choose Keep Link if you want the link. by dragging them from the clip art internal gallery. 5) Click Open. LibreOffice can import various vector (line drawing) and raster (bitmap) file formats. A faint vertical line marks where the image will be dropped. Adding images to a document Images can be added to a document in several ways: by inserting an image file. and scanned images. To link the file instead of embedding it. To prevent this message from appearing again. 4) At the bottom of the dialog (Figure 307) are two options. 2) Drag the image into the LibreOffice document and drop it where you want it to appear. or Embed Graphic if you do not. Graphics in LibreOffice are of three basic types: • Image files. The most commonly used graphic formats are GIF. 2) Choose Insert > Image from the menu bar. to LibreOffice documents. It asks if you want to embed the graphic instead. More detailed descriptions on working with drawing tools can be found in the Draw Guide and Impress Guide. you can insert it into an LibreOffice document using either of the following methods. hold down the Ctrl+Shift keys while dragging the image. a message box appears when you click Open. Drag and drop 1) Open a file browser window and locate the image you want to insert. 320 | Getting Started with LibreOffice 5. Inserting an image file When the image is in a file stored on the computer. drawings.Introduction You can add graphic and image files. See Appendix B for a full list of the graphic formats LibreOffice can import. such as photos. and scanned images • Diagrams created using LibreOffice’s drawing tools • Charts created using LibreOffice’s Chart component This chapter covers images and diagrams. 3) On the Insert Image dialog. so that you can verify that you have the correct file. Insert Image dialog 1) Click in the LibreOffice document where you want the image to appear. See page 321 for the use of Link. JPG. Preview and Link. including photos. or by copying and pasting from a source being viewed on your computer. and BMP. Note If you choose the Link option. Select Preview to view a thumbnail of the selected image in the preview pane on the right. This method embeds (saves a copy of) the image file in the document. Instructions on how to create charts are given in the Calc Guide. PNG. drawings.1 . and select it.

this is not necessary as LibreOffice embeds only one copy of the image file in the document. Note When inserting the same image several times in the document. or move it to a different computer. but when the document is saved. perhaps a graphic artist) is updating images. Chapter 11 Graphics. it contains only a reference to the image file. you must also send the image files. you might keep images in a subfolder named Images (under the folder containing the document). • Disadvantage – If you send the document to someone else. • Advantage – You can modify the image file separately without changing the document because the link to the file remains valid. not the image itself. LibreOffice creates a link to the file containing the image instead of saving a copy of the image in the document.Figure 307: Insert Image dialog Linking an image file If the Link option in the Insert picture dialog is selected. unless the document includes many large graphics files. it would appear beneficial to link rather than embed. so that the document can find them. For example. File size is usually not a problem on a modern computer with a reasonable amount of memory. the recipient of the file needs to put the images in a subfolder with the same name and in the same place relative to the document. The document and the image remain as two separate files. and they are merged together only when you open the document again. LibreOffice can handle quite large files. because the image file itself is not included. Linking an image has two advantages and one disadvantage: • Advantage – Linking can reduce the size of the document when it is saved. and the modified image will appear when you next open the document. or the receiver will not be able to see the linked images. Fontwork | 321 . however. Gallery. You need to keep track of the location of the images and make sure the recipient knows where to put them on another machine. The result is that the image is displayed in the document. This can be a big advantage if you (or someone else.

To do this: 1) Open both the source document and the target document. selecting the Link option when you do so. Figure 308: The Edit Links dialog Inserting an image from the clipboard Using the clipboard. 6) Press Ctrl+V to insert the image. select the image to be copied.Embedding linked images If you originally linked the images. the image stored on the clipboard could be lost. 3) Click once on the selected image and press Ctrl+C to copy the image to the clipboard. select the files you want to change from linked to embedded. 2) In the source document. 322 | Getting Started with LibreOffice 5. is not so easy—you must replace the images. from embedded to linked. Note Going the other way. you can copy images into a LibreOffice document from another LibreOffice document and from other programs. Caution If the application from which the graphic was copied is closed before the graphic is pasted into the target. you can easily embed one or more of them later if you wish. In the Source file list. 3) Click the Break Link button.1 . 2) The Edit Links dialog (Figure 308) shows all the linked files. 4) Switch to the target document. To do so: 1) Open the document in LibreOffice and choose Edit > Links. 4) Save the document. one at a time. 5) Click to place the cursor where the graphic is to be inserted.

place the cursor where you want the graphic to be inserted and choose Insert > Media > Scan > Select Source. You can copy or link an object from the Gallery into a document. To start this procedure. You can also right-click on the object and choose Insert. Fontwork | 323 . The Gallery is available in all components of LibreOffice.Inserting an image using a scanner If a scanner is connected to your computer. Figure 309: The Gallery in the Sidebar To insert an object as a link: 1) Choose Insert > Media > Clip Art Gallery and select a theme. then while pressing the Shift and Ctrl keys. Although this practice is quick and easy. You may get better results by passing scanned material into a graphics program and cleaning it up there before inserting the resulting image into LibreOffice. Inserting an image from the Gallery The Gallery (Figure 309) provides a convenient way to group reusable objects such as graphics and sounds that you can insert into your documents. Gallery. 4) Drag and drop the image into the document. Chapter 11 Graphics. To insert an object: 1) Click the Gallery icon in the Sidebar. See “Managing the LibreOffice Gallery” on page 324. 3) Select an object with a single click. LibreOffice can call the scanning application and insert the scanned item into the LibreOffice document as an image. 2) Select an object with a single click. it is unlikely to result in a high-quality image of the correct size. drag and drop the object into the document. 2) Select a theme.

rather than using LibreOffice’s built-in tools. You can display the Gallery in Icon View (Figure 309) or Detailed View (Figure 310). filtering. although new themes can be added as explained in “Adding a new theme to the Gallery” on page 326. Managing the LibreOffice Gallery Graphics in the Gallery are grouped by themes. wrapping text around graphics. the only available option in the context menu is Properties. The locked themes are easily recognizable by right-clicking on them. These tools are described in relevant chapters of the other guides. and choose Insert as Background > Page or > Paragraph. 2) Select an object with a single click. modifying. such as Arrows. Figure 310: Gallery in Detailed View Note In some installations. 324 | Getting Started with LibreOffice 5. Click on a theme to see its contents displayed in the Gallery window. and People. resizing. Some sophisticated adjustments of the graphics are best done in an image manipulation program and the results brought into LibreOffice. You can create other groups or themes and add your own pictures or find extensions containing more graphics. and positioning graphics. only the My themes theme is customizable. Modifying and positioning graphics LibreOffice provides many tools for cropping. and you can hide or show the Gallery by clicking on the Sidebar’s Hide button. and using graphics as backgrounds and watermarks. Diagrams.1 .Inserting an image as a background To insert an image as the background to a page or paragraph: 1) Choose Insert > Media > Clip Art Gallery and select a theme. right-click on the object.

You can float the Gallery as you can other Sidebar panes. Gallery. asking if you want to delete this object. Fontwork | 325 . A list of graphic files is then displayed in the Properties dialog. To add a single file: 1) Click Add to open the Gallery dialog. 2) Use the navigation controls to locate the image to add to the theme. or you can navigate to locate the file’s directory. Figure 311: Gallery Properties dialog To add several files at once: 1) Click the Find Files button. click the Files tab (Figure 311). 2) Click Delete in the context menu. for more information. You can enter the path for the file’s directory in the Path text box. Adding objects to the Gallery You may wish to add to the My Theme folder in the Gallery any images that you use frequently. You can use the File type drop-down list to limit the files displayed. 3) Click OK on the Properties dialog to close it. a company logo. click Add All. Deleting images from the Gallery To delete an image from a theme: 1) Right-click on the name of the image file or its thumbnail in the Gallery. Introducing LibreOffice. select the files to add and then click Add (hold down either the Shift key or the Ctrl key while clicking on the files). 1) Right-click on the My Theme folder and select Properties from the context menu. see Chapter 1. for example. 2) In the theme’s Properties dialog. the Gallery is opened in the Sidebar. Note Deleting the name of a file from the list in the Gallery does not delete the file from the hard disk or other location.By default. Select it and then click Open to add it to the theme. 4) To add all of the files shown in the list. 2) The Select path dialog (not shown) opens. Click Yes. Chapter 11 Graphics. 3) Click the Select button to start the search. You can then easily insert these graphics into a document later. Otherwise. A message appears.

1 . Deleting a theme from the Gallery To delete a theme from the Gallery: 1) Go to Insert > Media > Clip Art Gallery. the location of the graphic files is determined by the extension settings. 3) Right-click on the theme. a PDF viewer for a PDF file). or delete objects. LibreOffice Calc for an ODS file. you may have access to a shared Gallery (where you cannot change the contents unless authorized to do so) and a user Gallery. Hotspots are the graphic equivalent of text hyperlinks (described in Chapter 12). 326 | Getting Started with LibreOffice 5. on a network drive.org. You cannot change this location. click the General tab and type a name for the new theme. When you add graphics to the Gallery. the files are not moved or copied. You can create hotspots of various shapes and include several hotspots in the same image. and you can copy your gallery files (SDV) to other computers. The ImageMap Editor (Figure 312) opens. Location of the Gallery and the objects in it Graphics and other objects shown in the Gallery can be located anywhere on your computer’s hard disk. the default browser for an HTML page. or other removable media. 4) Click the Apply icon to apply the settings. Note Gallery themes can be packed for distribution through the LibreOffice extensions framework. as described earlier. 2) Choose Edit > ImageMap from the menu bar. where you can add. 2) In the Properties of New Theme dialog. click on the picture in which you want to create the hotspots. the location of each new object is simply added as a reference. visit the LibreOffice extensions website at http://extensions. 2) Select from the list of themes the theme you wish to delete. 3) Use the tools and fields in the dialog (described below) to define the hotspots and links necessary. In that case. Gallery contents provided with LibreOffice are stored in a different location. then click Delete on the context menu. In a workgroup.Adding a new theme to the Gallery To add a new theme to the Gallery: 1) Click the New Theme button above the list of themes (Figure 310). Clicking on a hotspot causes LibreOffice to open the linked page in the appropriate program (for example. You can change this location. change. To get more gallery themes. or parts of the same document. 3) Click the Files tab and add images to the theme. The location of the user Gallery is specified in Tools > Options > LibreOffice > Paths. other files on the computer. Creating an image map An image map defines areas of an image (called hotspots) with hyperlinks to web addresses.libreoffice. To use the image map editor: 1) In your LibreOffice document.

• Tools for drawing a hotspot shape: these tools work in exactly the same way as the corresponding tools in the Drawing toolbar. specify for the selected hotspot: • Address: the address pointed to by the hyperlink. • Load. Save. • Macro: associates a macro with the hotspot instead of just associating a hyperlink. Figure 312: The dialog to create or edit an image map Below the toolbar. _top or _parent. Move. Fontwork | 327 . • Edit. write the address in this format: file:///<path>/document_name#anchor_name • Text: type the text that you want to be displayed when the mouse pointer is moved over the hotspot. A hotspot is identified by a line indicating its shape. You can also point to an anchor in a document. click the Save icon to save the image map to a file. • Frame: where the target of the hyperlink will open: pick among _blank (opens in a new browser window). Gallery. 5) When done. then click the X in the upper right corner to close the dialog. Insert. • Active icon: toggles the status of a selected hotspot between active and inactive. The main part of the dialog shows the image on which the hotspots are defined. Choose the Edit Points tool to activate the other tools. The toolbar at the top of the dialog contains the following tools: • Apply button: click this button to apply the changes. and Select icons. to do this. Chapter 11 Graphics. • Properties: sets the hyperlink properties and adds the Name attribute to the hyperlink. Delete Points: advanced editing tools to manipulate the shape of a polygon hotspot. _self (opens in the active browser window).

they are saved separately. circles. The selected drawing function remains active. display the Drawing toolbar (Figure 313) by clicking View > Toolbars > Drawing. Using LibreOffice’s drawing tools You can use LibreOffice’s drawing tools to create graphics such as simple diagrams using rectangles. or you can insert them into a frame. or other illustrations produced by other programs. but this is not recommended because: • You cannot include images in a group with drawing objects. Tip The value _self for the target frame will usually work just fine. 2) Choose the tool from the Drawing toolbar (Figure 313). text. and so on. It is therefore not recommended to use the other choices unless absolutely necessary. lines. 328 | Getting Started with LibreOffice 5. so that you can draw another object of the same type. Release the mouse button. and other predefined shapes. 3) Move the cross-hair pointer to the place in the document where you want the graphic to appear and then click and drag to create the drawing object. Creating drawing objects To begin using the drawing tools. screen captures. the drawing objects and the graphics will not remain associated. You can change the anchor later. so they may not remain aligned in your document. You can also group several drawing objects to make sure they maintain their relative position and proportion. If you are planning to use the drawing tools repeatedly.1 . which includes many more features such as layers. such as HTML. • If you convert a document to another format. 1 Select 5 Freeform Line 9 Symbol Shapes 13 Stars 2 Line 6 Text 10 Block arrows 14 Points 3 Rectangle 7 Callouts 11 Flowcharts 15 Fontwork Gallery 4 Ellipse 8 Basic Shapes 12 Callouts 16 From File 17 Extrusion On/Off Figure 313: The Drawing toolbar To use a drawing tool: 1) Click in the document where you want the drawing to be anchored. You can also use the drawing tools to annotate photographs. if you need to create complex drawings. styles. In general. if necessary. You can place the drawing objects directly on a page in your document. The mouse pointer changes to a drawing-functions pointer similar to this one for a rectangle shape . you can tear off this toolbar and move it to a convenient place on the window. it is recommended to use LibreOffice Draw.

Setting or changing properties for drawing objects To set the properties for a drawing object before you draw it: 1) On the Drawing toolbar (Figure 313). The object will be scaled up or down. Grouping drawing objects Grouping drawing objects makes it easier to handle several objects as a single entity. then the two dimensions change so that the proportion is maintained. To change the properties for an existing drawing object: 1) Select the object. It is not retained when you close the document or close Writer. rotation. Chapter 11 Graphics. click the Select tool. or to define new attributes. you can click on the Area or Line icons on the toolbar to display detailed dialogs. resulting in a scaled resizing. and slant and corner radius properties of the drawing object: 1) Right-click on the drawing object and then choose Position and Size from the context menu. click on the icon for each property and select the value you want for that property. line type and weight. You can also specify the position and size. anchoring. 2) Continue as described above. select one of the handles and keep the Shift key pressed while dragging the handle to its new size. Select the object. 2) On the Drawing Object Properties toolbar (Figure 314). 4) To cancel the selected drawing function. Use the Type tab to set the position and size independently. Fontwork | 329 . as required. For an unscaled resizing. choose Format > Frame and Object > Properties from the Menu bar. Resizing a drawing object An object is resized in a similar way to an image. The Position and Size dialog is displayed. and others) of the drawing object using either the Drawing Object Properties toolbar (Figure 314) or the choices and dialogs reached by right-clicking on the drawing object. If the Keep ratio option is selected. and it does not apply to any other document you open. press the Esc key or click on the Select icon (the arrow) on the Drawing toolbar. 5) You can now change the properties (fill color. click on one of the eight handles around it and drag it to its new size. 1 Styles and Formatting 4 Line Style 7 Area 10 Effects 2 Line 5 Line Width 8 Area Style / Filling 11 Alignment 3 Arrow Style 6 Line Color 9 Shadow 12 Arrange Figure 314: Drawing Object Properties toolbar The default you set applies to the current document and session. For more sophisticated control of the size of the object. 2) Choose any properties. The defaults apply to all the drawing objects except text objects. 3) For more control. while preserving their relative sizes and positions. Gallery.

To group drawing objects: 1) Select one object. these are discussed in “Moving and resizing Fontwork objects” on page 334. Using Fontwork With Fontwork you can create graphical text art objects to make your work more attractive. then hold down the Shift key and select the others you want to include in the group. but you will notice small differences in the way that each component displays it. click the Fontwork Gallery icon . position. size. then click OK. hover the mouse pointer over one of the objects and choose Format > Group > Group from the Menu bar or right-click and choose Group > Group from the pop-up menu. Creating a Fontwork object 1) On the Fontwork toolbar (View > Toolbars > Fontwork) or the Drawing toolbar (View > Toolbars > Drawing). so you have a large choice. area. select a Fontwork style.1 . or choose Insert > Media > FontWork Gallery. Notice the colored squares around the edge (indicating that the object is selected) and the yellow dot. Fontwork is available with each component of LibreOffice. The bounding box expands to include all the selected objects. 2) In the Fontwork Gallery (Figure 315). Figure 315: The Fontwork Gallery 330 | Getting Started with LibreOffice 5. Note You cannot include an embedded or linked graphic in a group with drawing objects. and more). There are many different settings for text art objects (line. 2) With the objects selected. The Fontwork object will appear in your document.