RAs of Barnard Contract Amendments

2017 - 2018 Academic Year

RA Council
● RA Council nominees will be elected by fellow RA’s on an annual basis. The number of
RA Council representatives will be dictated by size of staff:
○ FYF: three representatives
○ Hewer: one representative
○ 600s: two representatives
○ Plimpton: one representative
○ CG/110: one representative
● RA Council meetings are to occur monthly with Residential Life Executive Director and
Associate Directors. The purpose of RA council is to bridge the gap between RA’s and
Residential Life and Housing Administration. The council will provide an open
communication channel between parties, and allow for dialogue to be a constant process.
Meetings will address long term goals and needs to support the longevity of the RA
○ Digitizing Room Condition Reports
○ Job action and termination process
■ RA Council will determine a new RA job action and termination process.
The outcome of which will provide a more consistent, transparent, and
impartial termination process that involves an independent third party.
○ Departmental feedback
■ RA council meetings serve as a space to productively communicate any
feedback expressed by the various RA staffs.

● RA’s will receive an annual stipend. The amount will be comparable to Columbia RAs.
● RA’s will receive an hourly wage when working more than eight-hour days during
training and closing. This wage will be in accordance with minimum student worker
● RA’s who participate in extra Residential Life and Housing work will receive extra
compensation. Work of this nature includes:
○ Participation in Senior Experience, Transfer Time, Social Justice House, and the
RA Council.
● Quad RAs will be provided with the Quad Upperclass Student Meal Plan.
● RAs will be provided with a professional therapist from Furman Counseling Center to
reach out to RAs after they respond to a resident crisis.
○ This service will not be considered part of the RA’s eight Furman sessions.
○ The Furman designee will lead a confidential session during RA training for the
● Residential Life will provide RAs with summer storage, either on-campus or in an
off-campus storage unit.

● Residential Life and Housing Administration will provide explicit written guidelines
proper response to various duty situations, including but not limited to: alcohol, noise,
and marijuana. These guidelines will include when to call the HD, Public Safety, and/or
● Allow RAs to be within a five block radius of their Residence Hall from 8 AM - 8 PM
while on 24-hour weekend duty.
○ RAs will not patronize any establishment that sells alcohol.
○ Quad RAs will have access to the Barnard gym and Barnard library in the Lefrak
○ During weeknight duty, Quad RA’s will be able to to go to Diana for Late Night.
RA’s will ensure that there will be one RA on duty in the building at all times. If
the primary RA on duty leaves to get Late Night, they will leave the primary
phone with the secondary RA on duty.
● At the beginning of each academic year, duty hours for each area will be re-evaluated
based on residential needs. These needs will be determined by data collected through
Advocate reports and duty call logs.
○ For example, duty for all Residence Halls serving upperclass students should
mirror the CG/110 duty model (Thursday-Sunday).
○ In proceeding years, explicit area-specific duty requirements will be included in
the RA contract.
■ This will include the number of weekend/weekday duties and time
required for rounds.

● Provide concrete dates for training and RA return dates in the RA Contract. These dates
are not subject to change.
○ In the event of an emergency, and a date must be changed, RAs will be
compensated for any fees incurred from changing travel plans.
● Summer training will be no longer than 14 days, including weekends.
● Winter training will be no longer than two days, including weekends.
● The RA council will be consulted to evaluate training schedules before they are finalized.
Administrative Responsibilities and Programming
● RAs are expected to complete 1:1 meetings with each resident at the beginning of the Fall
Semester, but must only follow up with one email and one door knock if a resident does
not attend their meeting (unless a health/safety concern is involved).
● The requirement for residents to meet with their RA at the beginning of the semester will
be included in housing contracts, so residents will feel compelled to attend.
● The RA Council will create the questionnaires to be used during 1:1 meetings with
● For opening, buildings that house upperclass students do not need the entire staff present.
RAs should not be expected to dedicate two full eight-hour days to open the building.
● Staff meetings will be scheduled for one hour per week during the semester. Professional
development opportunities will be scheduled once per month.
● RAs must be provided with a concrete list of expectations at the beginning of each
semester including:
○ number of individual programs, building-wide programs, quad cares, committee
requirements, time for office hours, and weekly reports.
● The “first six week” requirement, will be transformed into a first eight week requirement
● All programming expectations will be given during training at the beginning of each the
semester. RAs are expected to continually assess the needs of the community, and
respond accordingly to on or off campus events that affect residents.
○ RAs will be instructed on the objectives/rationale of each programming
● RAs are expected to change their bulletin boards at the beginning of each semester and
one additional time during the semester.

Job Action Policies (Verbal and Written Warnings)
● Written guidelines for what violations constitute a verbal or written warning will be
standardized. Understanding that it is impossible to predict every possible violation, RA
council will write a “common sense policy”.
● Actions requiring redress will be broken down into two categories depending on severity
of consequences of the mistake for the Barnard Community:
○ Class A: submitting duty log an hour late, missing a weekly report, less 5 minutes
late to a 1:1 or staff meeting, late bulletin boards, not calling the Hall Director on
Duty in situations when necessity for call is ambiguous
○ Class B: calling in more than 10 minutes late for duty, missing a staff meeting
without prior notification
○ Class C: Violation of Residential and Life Housing Policy (related to marijuana
and alcohol policies), missing an entire duty shift, attending a party while on duty
● Disciplinary measures are as follows:
○ Two Class A violations warrant a warning or further job action
○ One Class B violation warrants a warning or further job action
○ One Class C violation warrants immediate probation or termination of the
● A plan will be established for RAs who receive a written or verbal warning to have the
warning “removed” from their record at the beginning of each semester, allowing for
professional growth and personal development within the position.
● A plan will be established for RAs who receive a written or verbal warning to have the
warning removed from their record if they complete a remediation plan or do better the
next time.
○ Included in an email documenting a warning, have a plan for improvement, both
allowing the RA to learn from the experience and work towards warning removal
○ Acknowledging that there is an adjustment period for the position, and first-time
RAs should be treated with this understanding in order to allow for personal and
professional development.

Termination and Resignation
● The RA termination policy will be explicitly stated in the RA contract.
○ A cost breakdown and explanation of fees incurred should an RA be terminated or
choose to resign will be included in the RA contract.
○ Should the department decide termination is the proper recourse, an independent
third-party will be consulted before terminating an RA, thus ensuring equitable
enforcement of stated policies across areas.
● Residential Life will write a protocol for RA termination and resignation. This will
introduced during Summer Training and will include the following:
○ A list of items to return
○ The protocol for scheduling and conducting an exit interview with the RA’s
respective HD and AD
Departmental Feedback
● 360 Evaluations will include an opportunity for RAs to submit evaluations of their HD,
AD, and the Executive Director.
● ADs will establish an anonymous forum for RAs to submit formal complaints about HD
● Specified time will be provided during In-Service for RAs to voice suggestions and

Relationship with HD/AD
● In buildings with sophomores, juniors and seniors, RAs will submit bi-weekly reports
that alternate with HD 1:1s.
● First-time RAs will meet with HDs for 30 minutes every week during their first semester
on the job before adopting the returning RA policy.
● HDs will receive comprehensive crisis training.
● HDs will receive comprehensive team management training.
● ADs must attend one staff meeting per month for their respective areas.