Trailhead Running Presents

Women on the Trails
Race Series
2017-2018
ATHLETE GUIDE
Dirt Trails & Pony Tails • 11.04.2017
WELCOME!
What started out as a half-baked idea
during a trail run has turned into the sixh
year of the Women on the Trails Race
Series. Our first race, Dirt Trails and Pony
Tails, took place at Austin Ridge in 2012
thanks to the 65 women who signed up for
the 5K and a LOT of help from our friends
and family. Since then, hundreds of women
have joined us and we couldn’t be more
grateful. We are still laughing, still getting dirty, and continue to explore the trails. As
always -- you’re not lost, you’re with us!

Richelle Criswell and Susan Farago
Race Directors and Coaches, Trailhead Running

For more info, please visit: www.trailheadrunning.com
Comments and suggestions: info@trailheadrunning.com

Many photos throughout this athlete guide are courtesy of Jake North Photography.

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RACE DAY SCHEDULE
7:00 am - 8:45 am Registration & Packet Pickup
7:30 am Volunteers Arrive
8:50 am Welcome & Course Review
8:55 am National Anthem
9:00 am Race Start – All Distances
9:30 am Post Race Activities
10:15 am Race Awards & Prize Drawings
11:00 am Course Closed
11:05 am Post Race Course Sweep &
Trash Cleanup

RACE DAY INFORMATION
 Start time is 9:00 am for all distances.
 NO CUPS ON THE RACE COURSE
Bring a water bottle or hand held. Water is
provided on the course.
 Race day registration is available
(credit card or cash).
 Race day packet pickup only.
 There is plenty of parking but give yourself
enough time to get there and get organized!
 Event is not chip timed but awards go to the
top three finishers for each distance.
 The course is challenging. Seriously.
 Course and venue are spectator friendly so
bring your friends and family (no dogs please).
 Post-race food is available for runners.
 Any last minute urgent updates will be posted
on Facebook and e-mailed out to participants.

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PACKET PICKUP – RACE DAY ONLY
Athletes can pick up their race number, shirt, and
other goodies on race day. Don’t forget to bring
your own goodie bag and we will supply the
goodies!

Saturday, November 4 (Race Day)
7:00 AM - 8:45 AM
Race Location - Austin Ridge

POST RACE ACTIVITIES
Athletes will be treated to a fun post-race party
including refreshments and activities from
fantastic local businesses, including:
 Big Mouth Announcing
 Fruit and Freshly Made Pancakes
 Fresh Coffee
 Massages by Austin Massage Company
 Awards Ceremony
 Disc Golf at Austin Ridge Bible Church

RACE BIB SPONSOR: BEN PHILLIPS
A big THANK YOU to Ben Phillips Real Estate for
sponsoring our fantastic race bibs!

Contact Ben for any real estate questions or if
you are thinking about buying or selling your
home. He’s Trailhead Running’s favorite agent!

New this year -- Reusable cloth race bibs!
Get your bib at the start, write your name with a
provided sharpie marker on the back, then RACE!
Then return your bib after the race. Next time
you race, see if you know who raced with the bib
before! Race. Write. Return. Recycle!

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RACE LOCATION AND COURSE MAPS

Location for Dirt Trails and Pony Tails
Austin Ridge Bible Church
(Intersection of 2244 and Cuernavaca)
9300 Bee Cave Road Austin, TX 78733
Street Map
From downtown Austin: 10 miles (20 minutes)

Parking: Car and Bicycle
There is plenty of paved parking available and the
race start is just a very short walk from the race
area (less than 3 minutes at the farthest point).
Follow race signs and volunteers to help you get
parked quickly and safely on race morning!
Bicycles can be racked near the registration table –
be sure to bring your own bike lock as bicycles will
not be supervised.

Race Course and Map (5K & 8K)
The course starts and finishes on pavement but
very quickly turns into a mix of dirt, rock, roots,
and mulch. It features twisting, turning rolling
terrain with the exception of what we are calling
"Holy Hill" (as in holy cow that's a BIG hill) at mile
2. The 8K course is two loops of the 5K course so
runners get to experience “Holy Holy Hill” twice!
Most of the race is on a disc golf course so bring
your disc for a game after the race!

MEDICAL ASSISTANCE
Capital Medical Services will be at the start/finish
line and on course.

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FACILITIES
A big THANK YOU to Austin Ridge Bible Church for
use of their facilities on race day! This includes
indoor bathrooms, ice, tables, chairs, and a
beautiful race course on “The Back Yard” disc golf
course. Please help us keep ARBC clean by using
provided trash cans and being respectful of their
property.

VOLUNTEERS
Be sure to give a big THANK YOU to all our
fantastic volunteers at packet pickup and during
the race! If you would like to volunteer, please
sign up on the race website OR go to the
registration table on race day.

SPECTATORS
Spectators should plan to arrive at least 30
minutes before the race starts to ensure time for
parking and to find a place out on the race course
if desired*. The course is spectator-friendly with
several places to cheer athletes on during the race
and/or meet up with athletes at the post-race
celebration. There are plenty of places for kids to
run and play during the events; however, children
under the age of 16 must have adult/guardian
supervision at all times. Check the race course
map for areas that are marked as spectator
friendly. *Note: Spectators are not allowed on the
actual race course during the event.

WEATHER
The race will take place rain or shine. The only
exception will be in the case of lightening; the race
will be postponed for 20 minutes after the last
lightening/thunder strike. The race will be delayed
up to 1 hour. If severe weather does not allow for
safe racing conditions, the race will be cancelled
and not rescheduled for a future date. Last minute
updates will be posted on Trailhead Running’s
website, Facebook page, and an e-mail will be
sent out to all pre-registered participants.

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RUN GREEN! RESPORT CERTIFIED EVENT

We care about the impact we make on the
environment so we have partnered with the Council
for Responsible Sport and are ReSport Certified for
the entire Trail Race Series. What does this mean?
With a few small changes, we are making a big
impact. In the 2012/2013 three race series we
achieved some amazing results…

Athlete involvement includes: 2012-2013
1. No Cups on the Course
We saved over 300 cups and only used 6 gallons of
water TOTAL for all three races

2. BYOB: Bring your own bag for Packet Pickup
We saved over 300 plastic bags!

3. Take Only What You Want at Packet Pickup
We saved over 40 pounds in paper and materials!

4. Carpool or Bike to the Event
More and more athletes are ride sharing or cycling.

5. Opt In: Shirts and Finisher's Awards
1% of athletes took advantage of this option.

6. NEW for 2016 – Reusable Cloth Race Bibs!
Each athlete will be given a reusable race bib which
will be collected at the finish line. Cloth bibs enable
us to save materials, printing, and cost on 300 race
bibs per Series!

Community involvement includes:
1. Limited Use of Bio Fuels
2. No Styrofoam/Polystyrene Packaging
3. Locally Sourced Food/Beverage
4. Eco-Friendly Porta-Potties
5. Give Back - Support Local Charities/Businesses

For more information on our Go Green event,
please visit our Sustainability page at:
www.trailheadrunning.com/sustainability.html
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RACE INFORMATION: By Topic
(In alphabetical order)

Awards
Awards will be given to the top three overall
finishers. This year overall award winners will
receive a special gift from ALTRA Running and a
unique potted plant! Everyone will receive a
finisher’s gift – unique to each race!

ALTRA Running
This year’s overall finisher awards are sponsored by ALTRA Running. The top three finishers in each
distance will receive a special gift from ALTRA. Be sure to stop by the ALTRA tent at the finish line.
The rep will be there to share all things “trail shoes” with you!

Age Minimum
Participants must be at least 14 years old.

Carpool / Ride Share
We encourage participants to carpool to the event!

Course Marking
The course will be very well marked. Orange flags will be used throughout the course to indicate
correct course direction. Large "Wrong Way" signs and yellow/black "Caution" tape will be used to
indicate areas that runners should not go. If you pass by one of these markers, turn around.
Volunteers will be on the course to assist runners.

The race venue will be well marked with signs so athletes and spectators know where to go for
parking, race start/finish, packet pickup, etc. Volunteers will be at the race venue to assist runners
and spectators.

Cups
There will be NO cups at the aid stations. Athletes are strongly encouraged to refill using their own
water bottles. This is to support our certification by the Council for Responsible Sport.

Dogs
We love our four-legged furry friends but please keep them at home.

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Drop Bags
No official drop bags or areas
are available. Plan to keep any
items (change of clothes, etc.)
with family or friends or keep
in your car. Trailhead Running
is not responsible for lost or
stolen items.

Emergency
For all life threatening
emergencies, dial 911. Then
contact the race organization
at: 512.585.5034. First aid
medical professionals will be on
the course race day.

First Aid - Medical
First aid and medical assistance is available for all athletes at the race venue. Additionally, EMS and
local authorities will be notified of the race and will be available for any emergencies.

Handicap Accessible
Parking for all events is on paved road and the finisher’s area is handicap accessible at all locations.
However, please keep in mind that each race venue is primarily on trail and most of the event
course will be extremely difficult to access via wheelchair, crutches, or other limited mobility
devices. Most of the festivities will be at the finisher’s area so everyone can participate in the post-
race fun!

Information / Registration
An information and registration table will be on site to assist volunteers and spectators with any
questions or concerns during the event.

Littering
No littering. There are garbage cans at water stops and at the start/finish line area. If you see trash,
please pick it up. This earns you mega karma points with us AND Mother Nature.

Lost and Found
Lost and found will be located at the information table near the start/finish line. Please e-mail
info@trailheadrunning.com for any unclaimed items left after the event.

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Maps
See “Maps and Location Info” in this document for venue and course map information.

Pacers
No pacers are allowed for this event. Only registered runners and official race personnel can be on
the run course during the event.

Packet Pickup
Packet pickup will be held race morning. Arrive early to check-in to receive your bib number and
participant shirt. Go to www.trailheadrunning.com for packet pickup times and locations.
BYOB(ag) – In an effort to reduce event waste, please bring your own bag for packet pickup. Our
motto, “We provide the goodies, you provide the bag.”

Parking: Car and Bicycle
There is plenty of parking for cars and bicycles close to the race start for each venue. We encourage
carpooling whenever possible. Follow volunteers and parking signs. ALWAYS lock your car and take
your keys.

Photography
We will do our best to capture the excitement of race day! Photos will be posted after the race and
links available on our website.

Port-A-Potties
Port-a-potties will be available for all participants and spectators throughout the event. And we will
have PLENTY of toilet paper too! “Dirt Trails and Pony Tails” race venue only - Thanks to Austin
Ridge, there will be restroom available inside the building (C) near the start.

Pre-Race Meeting
There will be a brief pre-race meeting 10 minutes before the race starts at the start line followed by
the Star Spangled Banner. Then the race will begin promptly on time.

Race Day Registration
Race day registration will be available. PAYMENT VIA CREDIT CARD OR CASH ONLY.
Note that each race is capped at 100 runners so register early to ensure your event reservation.

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Race Distance
Each of the race distances have been
measured using Garmin technology
and Google Earth maps.

Race Size – Number of Runners
Each race will be capped at 100
runners total.

Race Timing
This event is not chip timed. Please
wear a watch to track your run time.

Refund, Race Entry
Refunds are not available a week
before the race. Race registration
transfers are on a case by case basis. See also cancellations due to inclement weather (“Weather”).

Results
The top three overall finishers for each distance will be announced. All results will be posted.

Schwag
All registered participants will receive a high quality women’s cut shirt with the race logo on the
front. Finishers will receive a unique finisher’s gift at the finish line. There will be a different
finisher’s gift for each of the races. Finish all three races in the series and receive a finisher’s award!

Shoes and Clothing
Trail-specific apparel (shoes, clothing) is not necessary for the event. However, the course is off-
road so there are plenty of opportunities to encounter rocks, trees, cactus, brush, and other things
that scrape, sting, or bite. Please take any precaution necessary to ensure a fun and safe event.

Spectators & Kids
Each course is spectator-friendly with several places to cheer athletes on during the race and/or
meet up with athletes at the post-race celebration. There are plenty of places for kids to run and
play during the events. Children under the age of 16 must have adult/guardian supervision at all
times. Check the race course map for areas that are marked as spectator friendly.
Note: Spectators are not allowed on the actual race course during the event.

Star Spangled Banner
This is America. Darn right we will have the Star Spangled Banner!

Start Waves
This is a “mass start” event where all runners start at the same time. Wave starts will not be used.
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Start/Finish Line
The start and finish lines are in the same location and marked with appropriate signage.

Time Cutoff
There is a two (2) hour time cutoff for the 5K and 8K distance events, and a three and a half (3.5)
hour time cutoff for the 13.1 mile distance event. Race director(s) have the right to pull anyone off
the course at any time for safety reasons.

Updates and Information
Any major changes or updates to the race or related events will be e-mailed to the participants,
posted on Facebook, and updated on the trailheadrunning.com website. Please check these areas a
few days before the event so you have the latest information.

Volunteers
We love our volunteers! Volunteers can register to help with an event by going to the race
registration site and clicking the “Volunteer” button. All volunteers will receive a race-specific t-
shirt, post-race food, and our undying gratitude!

Waivers
All runners and volunteers must sign a waiver as part of their race entry/volunteer process.

Water Stop(s)
There will be at least one water stop on the 5K, 8K, and 10K courses (depending on the venue), and
at least two water stops on the 13.1 mile course where water will be provided. There will be NO
cups at the water stops. Athletes are strongly encouraged to refill using their own water bottles.
This supports Trailhead Running’s mission to keep the trails clean and reduce race waste.s

Weather
The races will take place rain or shine. The only exception will be in the case of lightening –
the race will be postponed for 20 minutes after the last lightening/thunder strike. The race will be
delayed up to 1 hour. If severe weather does not allow for safe racing conditions, the race will be
cancelled and not rescheduled for a future date. Refunds will not be
issued because almost all of the supplies and services for the event
must be purchased well in advance of the actual event date. Last
minute updates will be posted on Trailhead Running’s website,
Facebook page, and an e-mail will be sent out to all pre-
registered participants.

Thank you for joining us and
have a great race!
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