Project Management Professional (PMP) Certification

Project Management Planning Toolkit

Project Name: Project Manager: Facilitator: BARRY MULKHRAJ, PMP Date:

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Table of contents
BUSINESS NEED SPECIFICATION ....................................................................... 4 PROJECT MANAGEMENT KNOWLEDGE AREAS.............................................. 5 PROJECT CHARTER ................................................................................................. 6 STAKEHOLDER REGISTER..................................................................................... 8 REQUIREMENTS DOCUMENT/TEMPLATE ......................................................... 9 TRACEABILITY MATRIX........................................................................................ 10 WBS ............................................................................................................................. 14 ACTIVITY LIST ......................................................................................................... 16 CRASHING ................................................................................................................... 24 COST BASELINE ...................................................................................................... 25 VISION ........................................................................................................................ 27 QUALITY MANAGEMENT PLAN .......................................................................... 28
XY MATRIX ............................................................................................................................................................30

DESIGN OF EXPERIMENTS........................................................................................ 31 FISH BONE................................................................................................................... 32 PROCESS ANALYSIS.................................................................................................. 33 CRITICAL TO QUALITY (CTQ) TREE ......................................................................... 34

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ORGANIZATIONAL TYPES ................................................................................... 35 STAFFING MANAGEMENT PLAN ........................................................................ 36 RISK MANAGEMENT PLAN .................................................................................. 37 PROCUREMENT MANAGEMENT PLAN ............................................................. 38 EARNED VALUE ....................................................................................................... 40 EARNED VALUE CALCULATIONS............................................................................. 41

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Business Need Specification
Explicit Business Need

Stakeholders

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Project Management Knowledge Areas Pro je ct M a na g em e nt Pr oc e s s G r ou p s Kn ow led g e Areas Initiation Planning Exe cution M onitor in g & Controlling Mo n ito r & Co nt rol P roject W o rk P erfo rm In teg rated C han g e C on tro l Sc ope V erific ation Sc ope Con trol Clos ure Pro ject In teg ration M anag em e nt D evelo p C HART ER Develo p P ro ject Plan Direct & M an age Execu tio n C lo se Pro ject Pr oject S cope Mana geme nt Collec t REQ UIREM ENT S Define S cope Cre ate W BS Ac tiv ity Definition Ac tivity Sequenc ing Resou rce Estimating Duration Estimating Sc hedule De velopmen t Cos t Estimating Determ ine B udget Q uality P lan nin g Per for m Qua lity As suranc e A cquire T eam Develop T ea Mana ge T eam Inform atio n Distributio n Man age Stakeholders Pr oject T ime Mana geme nt S chedule Control Pr oject Cos t Mana geme nt Pr oject Q uality Mana geme nt Pr oject Hum an Res ource Mana geme nt Pr oject Com mun ic ations Mana geme nt Pr oject Risk Mana geme nt Cost Con trol Perform Q uality Co ntrol Hum an Resourc e Planning Identify S take ho lde rs Com mu nic ations Planning Risk Planning Risk Id entific ation Q ualitative Analys is Q uantitative A nalysis Re sponse Planning P lan Proc ureme nt P erforma nc e Reporting Risk M onito rin g & Control Pr oject P rocurem ent Mana geme nt Cond uct P rocu rements Adm iniste r P rocur ements C lo se Proc urem ents 5 .

Project Charter Project Name Project Code Project GL Code Project Justification Goals Project Manager Project Sponsor Stakeholders Constraints Assumptions ___________________________ Sponsor Signature 6 .

7 .

Stakeholder Register Artifacts Name Primary Role/ Designation Interest/ Objective Influence Communications Strategy/Mode 8 .

0 Functional 1 Non-Functional 2 Constraints 3 Quality Attributes 4 ID ID ID ID User 2.Requirements Document/Template Levels Business 1.0 ID ID ID ID System 3.0 ID ID ID ID 9 .

Traceability Matrix Req ID Affiliated Requirements (ID’s) Business Needs ID(s) Forward Traceability ID(s) 10 .

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Scope Statement Project Code Project Name Product Description Project Requirements (Required Capabilities of Deliverables) A B C Project Boundaries Deliverables/Milestones Project Acceptance Criteria Identified Risks Constraints Assumptions Funding Limit Cost Estimate Schedule Limitation 12 .

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WBS 14 .

15 .

Activity List Work Package Activity Duration Resources Machines Facilities People Material 16 .

B 1 A 5 C 4 D 8 G 4 E 10 17 .

B 2 A 3 C 9 D 1 F 7 G 4 E 5 18 .

B 9 A 3 C 3 FS +2 D 7 F 4 FS -1 E 5 19 .

B 9 A 3 C 3 FS +2 D 7 FS -1 F 4 H 4 FS -1 E 6 FS +5 G 2 20 .

B 2 A 3 C 9 SS D 7 F 4 FF E 3 21 .

B 4 A 3 C 9 SS +2 D 7 F 4 FF +1 E 5 22 .

SS +3 F 2 B 9 FF +1 H 8 D 7 G 6 FF +5 A 5 SS +4 I 7 K 9 C 1 E 5 FS -2 J 5 23 .

Crashing Activity Crash Crash Cost Cost per Day B 7 C 6 A 5 D 3 E 4 F 4 24 .

Cost Baseline B 7 C 6 A 5 D 3 E 4 F 4 Activity Date Budget Cumulative Spending 25 .

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Vision Picture Of The Future Roles Values A B 27 .

Tools and Schedule of Inspections and Analysis) VOC Metric Frequency Method/Tool Responsibility Applicable Standards Applicable Regulations Quality Improvement (Tactics for Isolation and Correction of Quality Problems) Operational Definitions Term Description 28 .Quality Management Plan Project Code Project Name Quality Assurance (Pre-emptive Measures To Ensure Quality) Quality Control (Methods.

29 .

XY MATRIX Imp 1-3 X Total Y Total • Strong (9) ∅ Medium (6) ο Weak (3) 30 .

Design Of Experiments X LOW Y HIGH 5 4 3 2 1 Level 5 4 3 2 1 Description Low w High 31 .

Fish Bone Problem 32 .

Process Analysis Step Step Step Step Step Step Step 33 .

Critical To Quality (CTQ) Tree 1 Synonym 2 3 1 VOC Synonym 2 3 1 Synonym 2 3 34 .

Organizational Types Functional Manager Project Manager Authority Functional Weak Balance Strong Projectized 35 .

Departments and Project Team Will Be Needed) Release Criteria Training Team Member(s) Training Provider Recognition & Rewards Compliance Safety Measures 36 .Staffing Management Plan Project Code Project Name Staff Acquisition (How Staff Will Be Recruited) Timetable (When Will Individuals.

9 .1 Impact Will Cause Failure Heavy Significant Slight Insignificant 37 .7 . Approaches and Valid Data Sources Used To Perform Risk Analysis) Roles and Responsibilities Risk Categories Description Probability & Impact Scales Probability Extremely Likely Likely Might Can Occur Unlikely .Risk Management Plan Project Code Project Name Methodology (Tools.3 .5 .

Procurement Management Plan Project Code Project Name Procurement Objective Procurement Procedure (How Goods And Services Will Be Procured) Roles And Responsibilities Needs Assessment Requirements Analysis Specifications Analysis Types Of Contracts Permitted Management Strategy For Multiple Providers 38 .

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Earned Value BAC A B Activities C D F Total PV EV AC B 7 C 6 A 5 D 3 F 4 40 .

Earned Value Calculations Cost Variance Cost Performance Index CPI Schedule Variance Schedule Performance Index SPI 41 .

Estimate At Completion (EAC) Estimate To Complete (ETC) 42 .

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