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BOARD OF SUPERVISORS
COUNTY OF FAUQUIER
WARRENTON, VIRGINIA
AGENDA
November 9, 2017

Work Session

Times set forth are approximate and may be adjusted as necessary.

11:00 AM AGENDA REVIEW (Richard Gerhardt, Cedar Run District Supervisor, Sponsor; Renee P.
Culbertson, MMC, Staff)
12:30 PM WORKING LUNCH (Paul S. McCulla, County Administrator, Sponsor; Renee P. Culbertson,
MMC, Staff)
01:30 PM GFOA DISTINGUISHED BUDGET PRESENTATION AWARD (Paul S. McCulla, County
Administrator, Sponsor; Paul S. McCulla, County Administrator, Staff)
01:45 PM A PRESENTATION BY THE APPLICANT ON VINT HILL VILLAGE'S PROPOSED
COMPREHENSIVE PLAN AMENDMENT (COMA-16-004478) (Richard Gerhardt, Cedar Run
District Supervisor, Sponsor; Holly Meade, Chief of Planning, Staff)
02:30 PM A WORK SESSION TO DISCUSS THE FY 2017 COMPREHENSIVE ANNUAL FINANCIAL
REPORT AND AUDITOR COMMUNICATIONS (Paul S. McCulla, County Administrator,
Sponsor; Jon Munch, Director , Staff)

Regular Meeting
Warren Green Building, 10 Hotel Street, Warrenton, VA 20186
6:30 PM

Possible additions to the agenda and related materials are not set forth herein.
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ADOPTION OF THE AGENDA
4. CITIZENS' TIME
5. PROCLAMATIONS AND RECOGNITIONS
6. CONSENT AGENDA
a. Minutes Of The Fauquier County Board Of Supervisors (Paul S. McCulla, County
Administrator, Sponsor; Renee P. Culbertson, MMC, Staff)
b. A Resolution To Appoint A Member Of The Fauquier County Board Of Supervisors To The
National Capital Region Transportation Planning Board (Paul S. McCulla, County
Administrator, Sponsor; Paul S. McCulla, County Administrator, Staff)
c. A Resolution To Establish A Full-Time Permanent Public Safety Electronic Equipment
Technician Position With The Department Of General Services (Personnel Committee,
Sponsor; Janelle Downes, Director, Staff)
d. A Resolution To Authorize The County Administrator To Execute A Memorandum Of
Understanding With Fairfax County To Receive Grant Funding Relating To NG9-1-1 And A
Participant Agreement With AT&T For ESInet Services (Public Safety Committee, Sponsor;
Jeremy Falls, Major, Staff)
e. A Resolution To Amend The FY 2018 Adopted Budget By $174,969 (Paul S. McCulla,
County Administrator, Sponsor; Erin M. Kozanecki, Director, Office of Management and Budget,
Staff)
f. A Resolution Of Support For An Application For Fiscal Year 2018-2019 Virginia
Department Of Transportation (VDOT) Revenue Sharing Program Funds For The
Extension Of Salem Avenue (Route 1006) (Mary Leigh McDaniel, Marshall District
Supervisor, Sponsor; Marie Pham, Transportation Planner, Staff)
g. A Resolution To Designate Shenandoah Path (Route 607) As A Virginia Department Of
Transportation (VDOT) Rural Rustic Road, Cedar Run District (Richard Gerhardt, Cedar
Run District Supervisor, Sponsor; Marie Pham, Transportation Planner, Staff)
h. A Resolution To Accept The FY2017 Comprehensive Annual Financial Report (CAFR)
And Auditor Comments (Paul S. McCulla, County Administrator, Sponsor; Jon Munch,
Director of Finance, Staff)
i. A Resolution Authorizing The County Administrator To Sign A Lease With Warrenton
Professional Center For The County Wellness Clinic (Kevin J. Burke, County Attorney,
Sponsor; Kevin J. Burke, County Attorney, Staff)
j. A Resolution Authorizing The County Administrator To Sign A Letter Of Intent With C-
Bay-VA LLC For The Purchase Of Land For Catlett Sewer Drainfield (Richard Gerhardt,
Cedar Run District Supervisor, Sponsor; Kevin J. Burke, County Attorney, Staff)
k. A Resolution Authorizing The Acceptance Of A Conservation Easement Over The
Property Of Springs Road, LLC (Mary Leigh McDaniel, Marshall District Supervisor, Sponsor;
Kevin J. Burke, County Attorney, Staff)
7. A RESOLUTION TO AWARD THE 403B AND 457B RETIREMENT PLANS CONTRACT TO VOYA
RETIREMENT INSURANCE AND ANNUITY COMPANY (Personnel Committee, Sponsor; Janelle
Downes, Director, Staff)
8. APPOINTMENTS
• Committee Appointments for Consideration (None, Sponsor; Renee P. Culbertson, MMC, Staff)
9. SUPERVISORS' TIME
10. ANNOUNCEMENTS

Public Hearings
7:00 P.M.

1. AN ORDINANCE AUTHORIZING THE ABANDONMENT OF A PORTION OF OLD PRINCE
WILLIAM ROAD WHICH HAS BEEN DISCONTINUED FOR MAINTENANCE AND IS NOT
CURRENTLY IN THE STATE SECONDARY SYSTEM OF HIGHWAYS - The Board is
authorized, after a public hearing, to abandon a road that is discontinued from use and
maintenance. A property owner adjacent to a discontinued portion of Old Prince
William Road has requested that the County abandon a portion of the road adjacent to his
lot, highlighted on the attached exhibit. The attached Ordinance abandons the road. (Richard
Gerhardt, Cedar Run District Supervisor, Sponsor; Kevin J. Burke, County Attorney, Staff)
2. A PUBLIC HEARING TO CONSIDER THE COUNTY'S APPLICATION FOR FEDERAL
FUNDING FROM THE TRANSPORTATION ALTERNATIVES SET-ASIDE PROGRAM AS
WELL AS STATE REVENUE SHARING FUNDING FOR REHABILITATION OF THE
WATERLOO BRIDGE - In January 2014, the Virginia Department of Transportation (VDOT)
closed the Waterloo Bridge due to deterioration of the structure. On April 14, 2016, the Fauquier
County Board of Supervisors adopted a resolution supporting the rehabilitation of Waterloo
Bridge. Culpeper County adopted a similar resolution requesting that the bridge be rehabilitated
rather than replaced. Culpeper and Fauquier Counties met with VDOT on multiple occasions to
discuss options to rehabilitate Waterloo Bridge. VDOT requested the counties contribute to the
cost of the rehabilitation; however, neither county is contributing funding. In the past year a
private donation of $1 million was offered for the rehabilitation of the bridge. This money can be
divided and utilized as the local match for both a Transportation Alternatives Set-Aside (TA)
project and a Revenue Sharing project. The resolution allows Fauquier County to submit the
rehabilitation of Waterloo Bridge as a Transportation Alternatives Set-Aside (TA) project,
applying $375,000 of the private donation for the 20% local match. The remaining $625,000 will
be used as the local match for a Revenue Sharing project. There are two resolutions for the
Board's consideration: the first obligates the private donor to cover any possible overages on
the project and the second obligates the county to cover any possible project overages. VDOT
is requesting that the county state in the resolution that we will fund any overages on the
project; however, staff has been unable to find any state or federal requirement that the county
provide this, not the private donor. (Paul S. McCulla, County Administrator, Sponsor; Marie
Pham, Transportation Planner, Staff)
3. A ZONING ORDINANCE TEXT AMENDMENT TO ARTICLES 3 AND 5 TO ADD ABATTOIRS
(SLAUGHTERHOUSE) AS A SPECIAL EXCEPTION USE IN THE RA/RURAL
AGRICULTURAL DISTRICT - The existing Fauquier County Zoning Ordinance allows Abattoirs
only within the Industrial Districts, with approval of a Special Permit (4 acres or less) or Special
Exception (over 4 acres). The need for additional abattoir and other support facilities in the
County was raised as part of the Community Conversations process. This ordinance would
permit Abattoirs as a Special Exception use in the RA District subject to specific standards. The
Planning Commission held public hearings on August 17 and October 19, 2017 on the
proposed text amendment, and made a recommendation of approval on a 3-2 vote for a revised
ordinance deleting the "certified humane" requirement. (Mary Leigh McDaniel, Marshall District
Supervisor, Sponsor; Kimberley P. Fogle, Director of Community Development, Staff)
4. A RESOLUTION TO APPROVE COMPREHENSIVE PLAN AMENDMENT COMA-17-006478 -
A COMPREHENSIVE PLAN AMENDMENT TO CHAPTER 10 - TRANSPORTATION - Section
15.2-2230 of the Code of Virginia requires that the Planning Commission review the
Comprehensive Plan at least every five years to determine if updates are necessary. The
chapter was last amended in 2010 and sections of information included in the chapter are
outdated. On January 19, 2017, the Planning Commission initiated an amendment to Chapter
10 of the Comprehensive Plan, the Transportation Chapter. In addition to updating the
information included in the chapter, significant updates include integrating the transportation
elements of the service district plans, adding a Thoroughfare Plan and developing a Private
Street Policy. On September 21, 2017, the Planning Commission unanimously recommended
that Chapter 10 be forwarded to the Board of Supervisors with a recommendation of approval.
Staff conducted a work session with the Board of Supervisors on October 12, 2017. (Richard
Gerhardt, Cedar Run District Supervisor, Sponsor; Marie Pham, Transportation Planner, Staff)
5. AN ORDINANCE TO APPROVE REZONING AMENDMENT REZN-17-008104, MINTBROOK -
AN APPLICATION TO AMEND PORTIONS OF A PREVIOUSLY APPROVED PROFFER
STATEMENT AND CODE OF DEVELOPMENT (COD) WHICH DO NOT AFFECT USE OR
DENSITY, VARIOUS PINS (LEE DISTRICT) - The Applicant is requesting two changes to the
Code of Development (COD), neither of which affect use or density within Mintbrook. The first
change would allow for more flexibility in the development and location of one and a half story
homes throughout the residential portions of the project. The second change is to correct a
Scribner’s error related to maximum fence height on residential lots, which occurred during
Mintbrook's rezoning amendment approved in June 2017. (Mintbrook Developers, LLC,
Owner/Applicant, Sponsor; Adam Shellenberger, Principal Planner/Urban Designer, Staff)
6. A RESOLUTION AUTHORIZING AN APPLICATION BY FAUQUIER COUNTY TO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION COMMONWEALTH TRANSPORTATION
BOARD FOR ADDITIONAL GRANT FUNDING FOR THE WARRENTON BRANCH
GREENWAY - The Department of Parks and Recreation seeks authorization to apply for
additional grant funding to complete the Warrenton Branch Greenway through the Virginia
Department of Transportation (VDOT) Transportation Alternatives Set-Aside project, a federally
funded program. As part of the grant program requirements, the County must hold a public
hearing as part of the application process for the project. (Paul S. McCulla, County
Administrator, Sponsor; Larry Miller, Parks & Recreation Director; Erin Kozanecki, OMB
Director, Staff)
Adjournment