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D: Application of spreadsheets

BRAINSTORMING

Spreadsheets

Introduction

A spreadsheet, also known as a worksheet, contains rows and columns and

is used to record and compare numerical or financial data.

Where they are used ?

Originally, spreadsheets only existed in paper format, but now they are

most likely created and maintained through a software program that

displays the numerical information in rows and columns.

Spreadsheets can be used in any area or field that works with numbers

and are commonly found in the accounting, budgeting ,financial analysis,

sales forecasting and scientific fields.

Benefits

The advantage of using computerised spreadsheets is their ability to

update data and perform automatic calculations extremely quickly.

Structure of spread sheet

On a computerised spreadsheet, the intersection of a row and a column is called a cell

Rows are generally identified by numbers - 1, 2, 3, and so on

Columns are identified by letters, such as A, B, C, and so on

The cell is a combination of a letter and a number to identify a particular location within the

spreadsheet, for example A3 ---Cell reference

Activity #1

Label the following spreadsheet:

1. Formula Bar

2. Columns

3. Rows

4. Active worksheets

5. Inactive worksheets

6. New sheet

7. Active cell

8. Status bar

9. Page layout

10. Page zoom

11. Formula

2.

Formula of spreadsheet

Formulas are equations that perform calculations on values in your worksheet. A formula starts with an equal

sign (=). For example, the following formula multiplies 2 by 3 and then adds 5 to the result.=5+2*3

A formula can also contain any or all of the following:

Ffunctions

references,

operators constants

Parts of a formula

Functions: The PI( ) function returns the value of pi: 3.142...

References: A2 returns the value in cell A2.

Constants: Numbers or text values entered directly into a formula, such as 2.

Operators: The ^ (caret) operator raises a number to a power, and the * (asterisk) operator multiplies.

Formula Continues..

Formulas are expressions entered into cells which cause the spreadsheet to calculate new

values from existing values. Formulas usually include a function and the name of one or more

cells. Some examples are shown in the table below.

Formula Meaning

Important Points

There is an equals ( = ) sign at the start of each formula. This tells the spreadsheet

that the expression is a formula. It simply means: 'To calculate the value of this cell,

perform the following calculation.' Some spreadsheets use the @ symbol instead of

the equals sign, but all have similar formats with brackets and cell names inside the

brackets.

There are shortcuts for calculations involving large numbers of cells. Instead of

entering =B4+B5+B6+B7+B8+B9 to calculate the values from B4 to B9, it is easier to

enter =SUM(B4:B9) where the colon (:) is used to specify a range of cells. The colon

can be used provided the cells are all consecutive cells in the same row or column.

Instead of having to copy a formula into many cells and then modify it, spreadsheet

programs provide a shortcut called 'Fill'. Choosing Fill Down (or Up, or Left, or Right)

copies a formula into the selected range of cells.

Putting $ signs in the cell reference (e.g. $A$5) indicates that it is an absolute cell

reference. Cell references without a $ sign are relative cell references. When using the

Fill command relative cell references are automatically changed so that they refer to

the correct cells. Absolute cell references are not changed.

Example #2

Create the spreadsheet shown below ad save it with the file name EXPENSES and perform the

listed operations on your worksheet.

Header and Footer

https://support.office.com/en-us/article/Insert-headers-and-footers-3b4da988-f8f7-49be-bae0-ddb95c9ade15?ui=en-US&rs=en-US&ad=US

https://kasusx.files.wordpress.com/2014/01/insert-header-excel.gif

Charts

What is chart?

A chart is a graphical representation of numerical data. While tables are a useful way of

organizing data, the reader must study them closely to understand the information.

Why?

By representing the data graphically, charts make it much easier to understand. Charts show

trends in the data and allow comparisons to be made quickly.

Charts

Where?

They are widely used in business to help people make quick and accurate decisions.

Benefits

Charts are also more inviting to look at than a large chunk of text or numbers, so are good to

include in reports.

One of the strengths of electronic spreadsheets is that they can quickly convert rows and

columns of data into a chart that can be read at a glance.

Chart

Different types of charts

Bar Chart

Column chart

Line chart

Pie chart

Activity #3

Create the spreadsheet and pie chart shown

in Figure and save it with the filename WASTE.

A. In the spreadsheet, delete the Other waste category

(row 9) and add a new

category for metal.

B Change the percentage for each waste product as follows:

i Paper to 29% ii Food to 32% iii Plastic to 22%

iv Glass to 10% v Metal to 7%.

c Create the pie chart with the new data.

d Print the pie chart.

Revision of concepts

Revision of learned concepts

Next lesson tasks

Questions?

References

Cavanaugh, M & Prescott, A. (2015). Your Professional Experience Handbook. Pearson: Australia.

Board of studies, Teaching and Educational Standards NSW. (2012). NSW Syllabuses for the Australian Curriculum. NSW Government. Retrieved 20 March from

http://syllabus.bos.nsw.edu.au

Department of Education & Training. (2013) Work health and safety (WHS) policy. Retrieved from

https://www.det.nsw.edu.au/policies/staff/WorkHealthSafety/PD20130454.shtml?level=Schools&categories=Schools|school+administrati

on+%26+management|work+health+%26+safety

Lyons, G., Ford, M., & Slee, J. (2013). Classroom management: Creating positive learning environments (4th ed.). South Melbourne, Australia: Cengage Learning.

Marsh, C; Clarke, M, & Pittaway S. (2014) Becoming a Teacher. (6th ed.). Pearson: Australia.

Pappas, E., Pierrakos, O., & Nagel, R. (2013). Using Bloom's Taxonomy to teach sustainability in multiple contexts. (Report). Journal of Cleaner Production, 48, 54

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