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HR

MRP SAP CRM


ERP ECC 6.0

SCM

SAP

Business Process Integration – I


Exercises
(Version 4.1 – Release July 2007)

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Contents 
Unit 1: Logging into the SAP system and navigation ................................................................................................. 1
Exercise 1: Logging on to the SAP System .................................................................................................................. 1

Unit 2: Customer Order Management Business Cycle Including Procurement Process for Replenishment of Goods
- The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning with a
quotation and ending with recording final payment received from the customer. This process will include the
procurement cycle as you will need to procure the items for sale.
Exercise 2: Create Vendor Master ................................................................................................................................ 6
Exercise 3: Create Material Master .............................................................................................................................. 8
Exercise 4: Create Customer Master .......................................................................................................................... 10
Exercise 5: Create Customer Quotation...................................................................................................................... 12
Exercise 6: Create Sales Order with Reference to a Quotation .................................................................................. 13
Exercise 7: Check Stock Status .................................................................................................................................. 14
Exercise 8: Run Material Requirements Planning – Single Item, Single Level ......................................................... 15
Exercise 9: Convert Purchase Requisition to Purchase Order .................................................................................... 16
Exercise 10: Create Goods Receipt ............................................................................................................................ 18
Exercise 11: Create Invoice Receipt from Vendor ..................................................................................................... 19
Exercise 12: Post Payment to Vendor......................................................................................................................... 20
Exercise 13: Create Delivery Note for Sales Order .................................................................................................... 22
Exercise 14: Check Stock Status ................................................................................................................................ 23
Exercise 15: Picking Materials on Delivery Note....................................................................................................... 24
Exercise 16: Post Goods Issue .................................................................................................................................... 25
Exercise 17: Check Stock Status ................................................................................................................................ 26
Exercise 18: Bill Customer ......................................................................................................................................... 27
Exercise 19: Post Receipt of Customer Payment ........................................................................................................ 28
Exercise 20: Document Flow...................................................................................................................................... 30

Unit 3: Establish the Organizational Structure for Financial Accounting (FI). - The purpose of Unit 3 is to
establish the Organizational Structure for Financial Accounting (FI). Once the various organizational elements are
defined they will need to be assigned. This unit will establish the core structure necessary to conduct financial
transactions within the system.
Exercise 21: Create Company Code ........................................................................................................................... 32
Exercise 22: Create Chart of Accounts ....................................................................................................................... 33
Exercise 23: Assign Company Code to Chart of Accounts ........................................................................................ 34
Exercise 23: Assign Company Code to Chart of Accounts ........................................................................................ 34
Exercise 24: Assign Company Code to Fiscal Year Variant ...................................................................................... 35
Exercise 25: Create Credit Control Area .................................................................................................................... 36
Exercise 26: Assign Company Code to Credit Control Area...................................................................................... 37
Exercise 27: Assign Permitted Credit Control Areas to Company Code.................................................................... 38

Unit 4: Establish the Organizational Structure for Material Management (MM). - The purpose of Unit 4 is to
establish the Organizational Structure for Material Management (MM). Once the various organizational elements
are defined they will need to be assigned. This unit will establish the core structure necessary to conduct material
management transactions within the system.
Exercise 28: Verify Valuation Area............................................................................................................................ 40
Exercise 29: Define Plant ........................................................................................................................................... 41
Exercise 30: Define Storage Locations (Inventory and Quality) ................................................................................ 42
Exercise 31: Define Purchasing Organization ............................................................................................................ 43
Exercise 32: Create Purchasing Group ....................................................................................................................... 44
Exercise 33: Assign Plant to Company Code ............................................................................................................. 45

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 34: Assign Purchasing Organization to Company Code .............................................................................. 46
Exercise 35: Assign Purchasing Organization to Plant............................................................................................... 47
Exercise 36: Setup Parameter ID ................................................................................................................................ 48

Unit 5: Create Internal Controls - The purpose of Unit 5 is to establish some of the Rules (internal controls) for
Financial Accounting (FI). You have established the organizational structure for FI and now you can begin to
establish some rules with regard to the creation and of Master Data and Transactions.
Exercise 37: Create Account Groups .......................................................................................................................... 50
Exercise 38: Define Retained Earnings Account ........................................................................................................ 54
Exercise 39: Review Field Status Variant .................................................................................................................. 55
Exercise 40: Assign Company Code to Field Status Variant...................................................................................... 56

Unit 6: Create General Ledger Accounts - The purpose of Unit 6 is to create the General Ledger Accounts
necessary for the legal reporting requirements associated with a Balance Sheet and an Income Statement. This
includes:
Balance Sheet accounts for assets, liabilities and retained earnings
Income Statement for revenues and expenses

The General Ledger Accounts will be created using the Rules you created in Unit 5:
BS = Balance Sheet Accounts (Assets and Liabilities)
PL = Profit & Loss Accounts (Revenues and Expenses)
RA = Reconciliation Accounts (Accounts Payable and Accounts Receivable)
Exercise 41: Create Bank Account ............................................................................................................................. 58
Exercise 42: Create Accounts Receivable Reconciliation Account ............................................................................ 59
Exercise 43: Create Trading Goods Inventory Account ............................................................................................. 60
Exercise 44: Create Operating Supplies Inventory Account....................................................................................... 61
Exercise 45: Create Accounts Payable Reconciliation Account ................................................................................. 62
Exercise 46: Create Goods Receipt / Invoice Receipt Account .................................................................................. 63
Exercise 47: Create Output Tax Account ................................................................................................................... 64
Exercise 48: Create Input Tax Account ...................................................................................................................... 65
Exercise 49: Create Retained Earnings Account ........................................................................................................ 66
Exercise 49: Create Retained Earnings Account ........................................................................................................ 66
Exercise 50: Create Common Stock Account ............................................................................................................. 67
Exercise 51: Create Trading Goods Consumption Expense Account ......................................................................... 68
Exercise 52: Create Operating Supplies Expense Account.......................................................................................... 69
Exercise 53: Create Utilities Expense Account .......................................................................................................... 70
Exercise 54: Create Purchase Price Difference Expense Account.............................................................................. 71
Exercise 55: Create Information Technology Expense Account ................................................................................ 72
Exercise 56: Create Miscellaneous Expense Account ................................................................................................ 73
Exercise 57: Create Cost of Goods Sold Expense Account ........................................................................................ 74
Exercise 58: Run General Ledger List of Accounts Report........................................................................................ 75

Unit 7: The purpose of Unit 7 is to create the Rules (internal controls) and Master Data necessary for Material
Management. This includes:
Rules that control how master data is created and how master data responds when used in transactions.
Master Data
Vendor Master Data – who you buy from
Material Master Data – what you buy ......................................................................................................................... 76
Exercise 59: Vendor Account Groups ........................................................................................................................ 77
Exercise 60: Create Vendor Master Accounting Record ............................................................................................ 78
Exercise 61: Create Vendor Master Purchasing Record ............................................................................................. 80
Exercise 62: Create Vendor Master Record Centrally ................................................................................................ 81
Exercise 63: Create Vendor Master Record Centrally ................................................................................................ 82
Exercise 64: Create Vendor Master Record Centrally ................................................................................................ 83
Exercise 65: Initialize the Fiscal Period for Company Code ...................................................................................... 84

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 67: Maintain Plant Parameters for Materials Management .......................................................................... 85
Exercise 68: Activate Material Requirements Planning ............................................................................................. 88
Exercise 69: Define Attributes for Material Types ..................................................................................................... 89
Exercise 70: Create Material Master for Trading Goods ............................................................................................ 90
Exercise 71: (Optional) Create Material Master for Operating Supplies .................................................................... 92

Unit 8: The purpose of Unit 8 is to establish some of the rules that will control the financial accounting (FI)
transactions. In addition to the rules document number ranges will be established and a payment program will be
established. Once these rules and other parameters are established you will test your system in the next unit.......... 94
Exercise 72: Define Posting Periods Variant .............................................................................................................. 95
Exercise 73: Open and Close Posting Periods ............................................................................................................ 96
Exercise 74: Assign Posting Period Variant to Company Code ................................................................................. 97
Exercise 75: Create Tolerance Groups for Account Postings ..................................................................................... 98
Exercise 76: Setup Payment Program ......................................................................................................................... 99
Exercise 77: Create Tolerance Groups for Accounts Receivable and Accounts Payable ......................................... 100
Exercise 78: Create Financial Accounting (FI) Document Numbers ....................................................................... 101

Unit 9: The purpose of Unit 9 is to post your initial cash investment and conduct and initial test on the system by
posting the purchase of some supplies. ...................................................................................................................... 102
Exercise 79: Review Document Types ..................................................................................................................... 103
Exercise 80: Post Initial Cash Investment by Owners .............................................................................................. 104
Exercise 81: Post Purchase of Operating Supplies ................................................................................................... 105
Exercise 82: Display and Review General Ledger Account Balances and Individual Line Items ........................... 106

Unit 10: The purpose of Unit 10 is to test your systems ability to receive invoices from vendors and post payment to
the vendors account. .................................................................................................................................................. 107
Exercise 83: Create Vendor Master Record for Landlord ........................................................................................ 108
Exercise 84: Create Rent Expense Account.............................................................................................................. 109
Exercise 85: Create Invoice Receipt for Rent Expense ............................................................................................ 110
Exercise 88: Post Payment to Landlord .................................................................................................................... 113
Exercise 89: Display and Review General Ledger and Vendor Account Balances and Individual Line Items ........ 114

Unit 11: The purpose of Unit 11 is to establish some of the rules that will control the material management (MM)
transactions. Included in these rules is the configuration of automatic account assignment.
Once these rules and other parameters are established you will test your system in the next unit. ........................... 115
Exercise 90: Set Default Values for Inventory Management Reservations .............................................................. 116
Exercise 91: Maintain Purchasing Tolerance Limits ................................................................................................ 117
Exercise 92: Maintain Goods Receipt Tolerance Limits .......................................................................................... 118
Exercise 93: Maintain Invoice Receipt Tolerance Limits ......................................................................................... 119
Exercise 94: Set (review) Valuation Control ............................................................................................................ 120
Exercise 95: Assign Valuation Area Grouping ......................................................................................................... 121
Exercise 96: Define (review) Valuation Classes ...................................................................................................... 122
Exercise 97: Configure Automatic Postings for Goods Movement .......................................................................... 123
Exercise 98: Configure Automatic Postings for Taxes ............................................................................................. 127
Exercise 99: Set Parameters for Invoice Verification ............................................................................................... 128
Exercise 100: Create Default Values for Invoice Verification ................................................................................. 129

Unit 12: The purpose of Unit 12 is to test the integration of your Material Management and Financial Accounting
systems. With both configured, it is time to create purchase orders for trading goods and operating supplies, receive
the invoices and post payment to the vendors for goods provided to your company. ............................................... 130
Exercise 101: Create Purchase Order for Slick Pens ................................................................................................ 131
Exercise 102: Create Purchase Order for Premier Pens ............................................................................................ 132
Exercise 103: Create Purchase Order for Promotions Ltd. ....................................................................................... 133
Exercise 104: Create a Goods Receipts for the Purchase Orders.............................................................................. 134
Exercise 105: Create an Invoice Receipts from Vendors ......................................................................................... 135

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 106: Post Payments to Vendors ................................................................................................................. 137

Unit 13: The purpose of Unit 13 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will change the
quantity and complete the purchasing (procurement) cycle. ..................................................................................... 139
Exercise 107: Create Purchase Outline Agreement (Contract) for Stock Items ....................................................... 140
Exercise 108: Run Material Requirements Planning – Single Item, Single Level.................................................... 141
Exercise 109: Convert Proposed Purchase Requisition to Purchase Order .............................................................. 142
Exercise 110: Review Outline Agreements .............................................................................................................. 144
Exercise 111: Create a Goods Receipt ...................................................................................................................... 145
Exercise 112: Create an Invoice Receipt from Vendor............................................................................................. 146
Exercise 113: Post Payment to Vendor..................................................................................................................... 147

Unit 14: The purpose of Unit 14 is to create the organizational structure necessary to carry out the customer order
management functions of your company. .................................................................................................................. 148
Exercise 114: Create Sales Organization .................................................................................................................. 149
Exercise 115: Assign Sales Organization to Company Code ................................................................................... 150
Exercise 116: Define Distribution Channels............................................................................................................. 151
Exercise 117: Assign Distribution Channels to Sales Organization ......................................................................... 152
Exercise 118: Define Common Distribution Channels ............................................................................................. 153
Exercise 119: Define Division .................................................................................................................................. 154
Exercise 120: Assign Division to Sales Organization .............................................................................................. 155
Exercise 121: Define Common Divisions ................................................................................................................ 156
Exercise 122: Set up Sales Areas.............................................................................................................................. 157
Exercise 123: Define Loading Groups...................................................................................................................... 158
Exercise 124: Create Shipping Point ........................................................................................................................ 159
Exercise 125: Assign Plant to Sales Organization and Distribution Channel ........................................................... 160
Exercise 126: Assign Shipping Point to Plant .......................................................................................................... 161

Unit 15: The purpose of Unit 15 is to create additional master data needed for conducting the customer order
management cycle. This will include creating the additional views needed for the material master, creating
additional General Ledger accounts, creating customers and assigning a pricing procedure. .................................. 162
Exercise 127: Create Sales Views for Trading Goods .............................................................................................. 163
Exercise 128: Create Sales Revenue Account ........................................................................................................... 165
Exercise 129: Create Sales Revenue Deductions Account ........................................................................................ 166
Exercise 130: Review Sold-to, Ship-to, Payer & Bill-to Account Groups ............................................................... 167
Exercise 131: Create Customer ................................................................................................................................ 168
Exercise 132: Create Ship-to party ........................................................................................................................... 171
Exercise 133: Assign Ship-to party to Customer ...................................................................................................... 173

Unit 16: The purpose of Unit 16 is to define prices for materials, specific customer prices, and discounts. In this
unit you will also establish credit limits for your customers and define those material stocks that will be considered
when you are conducting an availability check for a sales order. .............................................................................. 174
Exercise 134: Create Material Prices ........................................................................................................................ 175
Exercise 135: Create Customer Specific Material Price ........................................................................................... 177
Exercise 136: Create Customer Discount ................................................................................................................. 178
Exercise 137: Establish Credit Limit for Customers ................................................................................................ 179

Unit 17: The purpose of Unit 16 is to complete some final details necessary to prepare you for the comprehensive
system test that begins in the next unit. This unit will have you create some specialized master data as well as
complete the final configuration steps of shipping point and revenue account assignment determinations. ............. 180
Exercise 138: Assign Sales Areas to Pricing Procedure ........................................................................................... 181
Exercise 139: Define Availability Check for Sales Orders....................................................................................... 182
Exercise 140: Assign Sales and Delivery Documents to Credit Check .................................................................... 183
Exercise 141: Create Shipping Point Determination ................................................................................................ 184

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Exercise 142: Create Revenue Account Assignment Key ........................................................................................ 185
Exercise 143: Check Stock Status ............................................................................................................................ 186

Comprehensive Test of Business Case Scenario ....................................................................................................... 187


Unit 18: The purpose of Unit 18 is to provide a comprehensive testing of the organizational and master data, you
have set up using a series of transactions. These transactions will provide you with an understanding of how the
options you selected during configuration impact your transactions. ........................................................................ 187
Exercise 144: Create Sales Order ............................................................................................................................. 188
Exercise 145: Check Stock Status ............................................................................................................................ 190
Exercise 146: Create Delivery Note for Sales Order ................................................................................................ 191
Exercise 147: Check Stock Status ............................................................................................................................ 192
Exercise 148: Picking Materials on Delivery Note................................................................................................... 193
Exercise 149: Post Goods Issue ................................................................................................................................ 194
Exercise 150: Check Stock Status ............................................................................................................................ 195
Exercise 151: Bill Customer ..................................................................................................................................... 196
Exercise 152: Post Receipt of Customer Payment .................................................................................................... 197
Exercise 153: Review Document Flow .................................................................................................................... 198

Unit 19: The purpose of Unit 19 is to create a sales order using your customer info record for Pleasure Boats Buying
Group and then complete the order to cash business process. ................................................................................... 199
Exercise 154: Create Customer Material Info Record .............................................................................................. 200
Exercise 155: Create Sales Order Using Customer Info Record .............................................................................. 201
Exercise 156: Create Delivery for Sales Order ......................................................................................................... 202
Exercise 157: Pick Materials on Delivery Note ........................................................................................................ 203
Exercise 158: Post Goods Issue ................................................................................................................................ 204
Exercise 159: Bill customer ...................................................................................................................................... 205
Exercise 160: Post Receipt of Customer Payment .................................................................................................... 206

Unit 20: The purpose of Unit 20 is to create a sales order using a scheduling agreement for The Rushmore Group
and deliver against the scheduling agreement. .......................................................................................................... 207
Exercise 161: Create a Scheduling Agreement ......................................................................................................... 208
Exercise 162: Process Deliveries for a Scheduling Agreement ................................................................................ 209
Exercise 163: Display Scheduling Agreement ......................................................................................................... 210
Exercise 164: Check Stock Status ............................................................................................................................ 211
Exercise 165: Bill customer ...................................................................................................................................... 212
Exercise 166: Run Customer Credit Check .............................................................................................................. 213
Exercise 167: Post Receipt of Customer Payment .................................................................................................... 214

Unit 21: The purpose of Unit 21 is to create two sales orders. One sales order using the item proposal and the
second sales order that will result in a credit warning, as well as request more goods than you have for sale. This
will require you to run Material Requirements Planning, convert purchase requisitions to purchase orders, receive
the goods, receive the invoices, and post payment to the vendors. The deliveries for these sales orders will be
completed in the next unit.......................................................................................................................................... 215
Exercise 168: Create Item Proposal .......................................................................................................................... 216
Exercise 169: Assign Item Proposal to Customer..................................................................................................... 217
Exercise 170: Create Sales Order Using Item Proposal ............................................................................................ 218
Exercise 171: Create Sales Order – Value Discount................................................................................................. 220
Exercise 172: Run Material Requirements Planning – Single Item, Single Level.................................................... 222
Exercise 173: Create Purchasing Information Record for PPEN.............................................................................. 223
Exercise 174: Assign Source of Supply to Purchase Requisitions ........................................................................... 224
Exercise 175: Create Purchase Order via Requisition Assignment List ................................................................... 225
Exercise 176: Create Goods Receipt ........................................................................................................................ 227
Exercise 177: Create Invoice Receipt from Vendor ................................................................................................. 228
Exercise 178: Post Payment to Vendor..................................................................................................................... 229

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
Unit 22: The purpose of Unit 22 is to look at the functionality of delivery and billing due lists. Delivery and billing
due list provide you the opportunity to create your deliveries and billings collectively, rather than one at a time ... 230
Exercise 179: Run Delivery Due List ....................................................................................................................... 231
Exercise 180: Pick Materials on Delivery Note ........................................................................................................ 232
Exercise 181: Post Goods Issue ................................................................................................................................ 233
Exercise 182: Run Billing Due List, Invoice Customers .......................................................................................... 234
Exercise 183: Post Receipt of Customer Payment .................................................................................................... 235

Unit 23: The purpose of Unit 23 is to introduce you to the return process. In this unit you will create a goods return
order, receive the goods, and complete the process by transferring them back into unrestricted stock, issuing a credit
and pay the customer for the goods they returned. .................................................................................................... 236
Exercise 184: Create Goods Return Order................................................................................................................. 237
Exercise 185: Create Delivery Note for Return Order ............................................................................................... 238
Exercise 186: Receive Materials from Goods Return Order ..................................................................................... 239
Exercise 187: Check Document Flow ...................................................................................................................... 240
Exercise 188: Review the Stock Overview............................................................................................................... 241
Exercise 189: Transfer Return Stock to Unrestricted Use ........................................................................................ 242
Exercise 190: Post Customer Credit ......................................................................................................................... 243
Exercise 191: Create a Billing Document................................................................................................................. 244
Exercise 192: Release Billing Document to Accounting .......................................................................................... 245
Exercise 193: Check Document Flow ...................................................................................................................... 246
Exercise 194: Post Payment to the Customer – Refund............................................................................................ 247
Exercise 195: Check Document Flow ...................................................................................................................... 248

Version 4.1 – July 2007 © 2007 SAP AG and The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 1: Logging into the SAP system and Navigation

Purpose of Unit
The purpose of Unit 1 is to demonstrate how to logon to the SAP system and introduce basic
navigation.

Exercise 1: Logging on to the SAP System and Navigation


Double click the SAP Logon icon and open the following window.

Select the instructor directed server and click the button.

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Change the value of Client to the server number assigned by your instructor.
Enter your user logon assigned by your instructor.
Enter the initial password assigned by your instructor.
Click the green check mark button. This is the equivalent of the Enter key.

(Enter) The system will prompt you to change your password the first time you log on to the system.

The following pop-up screen will appear.

Enter your new password

Repeat your new password

Select (Enter)

This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you
should see if you have been successful. If you can not get logged on to the system, please notify the
course instructor.

This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin.

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Navigation Exercise
Objectives: Students should become familiar with navigation system in SAP, various user
settings, creating a master record and logging off the SAP system.

1. Navigate within SAP R/3


2. Create multiple SAP R/3 sessions
3. Look at your user settings
4. Use various types of help
5. Functions of different icons
6. Create a master record for a material master record (raw material)
7. Log-off SAP R/3

Step 1 Navigate within the SAP R/3 menu structure.


(a) What menu items do you find when you access the Accounting menu?
______________________________________________________________________
______________________________________________________________________

(b) Determine the transaction code for displaying a material in the material master record in
Materials Management application under Logistics._____________
How did you find the transaction code? ______________________________________
______________________________________________________________________

(c) Enter this transaction code in the command field and enter.
Where does this transaction code take you? Write the title of the screen.
______________________________________________________________________

d) Create a favorite for "display material master" record.


How did you create the favorite?_______________________________

Step 2 Create a second SAP R/3 session.


(a) How did you create another session?
(b) End the session and write how accomplished this.

Step 3 Review your user settings.


(a) Where are user settings located?

Step 4 Use various types of help: Glossary, R/3 library, field help.
(a) Look in the glossary index to find the definition of Company Code.
________________________________________________________

________________________________________________________
(b) Go to SAP library, what are the manuals available in Inventory Management (MM Module)
under Logistics?

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________________________________________________________________
________________________________________________________________
(c ) Display material master record for material 1300-1400 and from the Basic data 1
view, write down the definitions for
Division _______________________________________________________

Material Group (key) _____________________________________________


Hint: This is known as field help.

Step 5 Functions of Icons on pushbuttons in the standard tool bar.


Write down the function of 10 icons.
Button Function

Step 6 Create a master record for a material master (raw material).


Menu Path:
Logistics→ Materials management → Material master → Material →Create (special) → Raw
Material
Create Raw Material: Initial Screen
Field Name Input
Material Number 110-XXX (XXX = assigned number)
Industry Sector Mechanical engineering
Copy from material 3300-120
Click on the Select Views button
Select the following views
Basic Data 1 and 2
Purchasing
Purchase Order Text

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

General Plant Data/Storage 1 and 2


Accounting 1 and 2
Click on the Enter Icon
Organization Level pop-up window
Field Name Input Field Name Input
Plant - 3000 copy from 3000
Storage Location - 0001 copy from 0001
Click on the Enter Icon
Basic Data 1
Accept the default values
Click on the Enter Icon
Purchasing
Accept the default values
Click on the Enter Icon
Ignore message by clicking on Enter
Purchase Order Text
No information is needed here
Plant Data/Storage 1
Accept the default values
Click on the Enter Icon
Accounting 1
Accept the default values
Save when asked to.
Write down the message on the Status bar._________________________________
AND
Write down the name of your system, SAP instance (3 letters in caps) ____________
Number of your client? ______________
System name: ________________
Session #: _______________

Step 7—Log-off the SAP R/3 system.


How will you log off from SAP R/3?_________________________________________

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 2: Customer Order Management Business Cycle Including


Procurement Process for Replenishment of Goods

Purpose of Unit
The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning
with a quotation and ending with recording final payment received from the customer. This process will
include the procurement cycle as you will need to procure the items for sale.

Exercise 2: Create Vendor Master


Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create

Trans Code XK01

Enter the following:

¾ Leave vendor field blank


¾ Company code: C999
¾ Purchasing organization: P999
¾ Account Group: KRED

Reference
¾ Vendor: 100001
¾ Company Code: C999
¾ Purch. Organization: P999

¾ (Enter)

Name
¾ Enter the vendor’s name Your Name _ _ _
Search term
¾ Search term = _ _ _(Your Student Number)
Address
¾ Postal code = 57069
¾ City = Vermillion
¾ Country = US
¾ Region = SD
Communication
¾ Language = English

¾ (Enter)
Note: Page forward past views that do not contain relevant information…

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Create Vendor: Control N/A

¾ (Enter)

Create Vendor: Payment transactions N/A

¾ (Enter)

Create Vendor: Accounting Information Accounting


¾ Rec. Account = 300999

¾ (Enter)
Create Vendor: Payment Transactions Accounting
¾ Payt = 0001
¾ Select Check double inv.

¾ (Enter)
Create Vendor: Correspondence Accounting N/A

¾ (Enter)
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of Payment = 0001

¾ (Enter)
Create Vendor: Partner Functions N/A

¾ (Enter)

¾ (Save)
Record the Vendor Number: _______________

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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Exercise 3: Create Material Master


Navigation
Menu Path
Logistics → Materials Management → Material Master → Material →
Create (Special) → Trading Goods

Trans Code MMH1

Enter the following information:


System Menu: Defaults → Industry sectors…

¾ Select: Retail

¾ Check Hide industry sector

¾ (Enter)

System Menu: Default→ Views…


¾ Select the views: Basic data 1
Sales: Sales Org. Data 1, Sales: Sales Org. Data 2
Sales: General/Plant Data
Purchasing
MRP 1, MRP 2, MRP 3
General Plant Data/Storage 1
Accounting 1

Make sure these are checked

¾ (Enter)

System Menu: Default→ Organization levels… Copy from…


¾ Select:
Company code: C999 C999
Plant: P999 P999
Sales org: S999 S999
Distribution channel: RE RE

Make sure this is checked

¾ (Enter)

¾ Material SPEN_ _ _

¾ Change Number: Leave Blank

¾ Copy from… Material: SPEN999

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¾ (Enter)

Basic data 1 TAB


¾ Change Name of Material from Stick Pen 999 to Stick Pen _ _ _

¾ (Enter)

Sales: Sales Org. 1 TAB


Information will be defaulted into the correct fields with the exception of the pricing data. To input the
pricing data:

¾ Select

In the Screen: Create pricing conditions (PR00) Scale


Enter the following:
¾ Scale quantity: 1
¾ Amount: 2.00

¾ (Save)

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 4: Create Customer Master


Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partner →
Customer → Create → Complete

Trans Code XD01

Enter the following information:

¾ Account group: Sold-to party


¾ Customer: (Leave blank)

¾ Company code: C999

¾ Sales organization: S999


¾ Distribution channel: RE
¾ Division: 01

¾ Customer: 1
¾ Company code: C999
¾ Sales organization: S999
¾ Distribution channel: RE
¾ Reference division: 01

¾ (Enter)

You will create the following customer:

Address TAB
Name
¾ Name: Customer _ _ _
Search term
¾ Search Term: ___
Address
¾ Postal Code: 57069
¾ City: Vermillion
¾ Country: US
¾ Region: SD

Communication
¾ Language: English

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¾ Select (Financial Accounting)


Account Management TAB
¾ Rec. Account: 110999
¾ Sort key: 001

Payment transactions TAB


¾ Terms of payment: 0001

¾ Select

Sales TAB
Sales order
¾ Currency: USD

Pricing/statistics
¾ Cust. Pric. Proc.: 1
¾ Cust. Stats. Grp: 1

Shipping TAB
Shipping
¾ Delivery priority: 02
¾ Order Combination: Selected
¾ Shipping Conditions: 01
¾ Delivering Plant: P999
Partial deliveries
¾ Max.part.deliveries: 3

Billing Document TAB


Delivery and payment terms
¾ Incoterms: FOB, Origin Shipping Dock
¾ Payment terms: 0001
Accounting
¾ Account Assign Group: 01
Accounting
¾ Tax Classification:
o UTX2 0
o UTX3 0
o UTXJ 0

¾ (Save)

¾ Record Customer Number ________________________

¾ (Cancel) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 5: Create Customer Quotation


Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Quotation → Create

Trans Code VA21

Enter the following information:

¾ Quotation type: QT

Organizational Data
¾ Sales Organization: S999
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
The ‘Item Overview’ screen of the quotation appears.
Enter the following information:
¾ Quotation: Leave blank (system assigns number)
¾ Sold-to party: Number from Creating a Customer
¾ Ship-to party: Leave blank
¾ PO number: Any number or text

Item overview Tab


¾ Valid to date: Date = one month ahead of today’s date
¾ Material: SPEN_ _ _
¾ Order quantity: 150

¾ (Enter)

¾ (Save)

Record Quotation Number: _______________________

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 6: Create Sales Order with Reference to a Quotation


Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create

Trans Code VA01

Enter the following information:

¾ Order type: OR

Organizational Data
¾ Sales Organization: S999
¾ Distribution channel: RE
¾ Division: 01

¾ Click on the button.


¾ Note that the system defaults to the Quotation Tab. Enter the number of the quotation created in the
previous exercise.

¾ Select
The system copies the details of the quotation into the Sales order.

Select the option that gives you a complete delivery on the proposed date.

¾ PO Number: 123-_ _ _
¾ PO Date: Today’s date

Sales Tab
¾ Delivering plant P999

¾ (Enter) Enter through any warnings


Record the Net Value of the Sales Order: _____________________

¾ (Save)

Record Order Number: _________________________

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 7: Check Stock Status


Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Environment → Stock → Stock Overview

Trans Code MMBE

Enter the following information:

¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1

¾ (Execute)

¾ Select the Company Code line in the display.

¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
¾ Check the unrestricted use quantity (Unrestricted use) stock type
¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Company Code
Stock Type Stock
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 8: Run Material Requirements Planning – Single Item, Single


Level
Navigation
Menu Path
Logistics → Materials Management →
Materials Requirements Planning (MRP) → MRP → Planning →
Single-Item, Single-Level

Trans Code MD03

Enter the following information:

¾ Enter material number: SPEN_ _ _


¾ Enter plant: P999

MRP control parameters


¾ Processing key: NETCH
¾ Create pur. req.: 2
¾ Deliv. schedule: 3
¾ Create MRP list: 1
¾ Planning mode: 1
¾ Scheduling: 1

Process control parameters


¾ Select Display results before they are saved

¾ (Enter)
¾ A warning message appears - please check input parameters

¾ (Enter) again to confirm and check the warning message

¾ Review the MRP list

Note: Your MRP list may appear different depending on dates and orders.

¾ (Save)

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 9: Convert Purchase Requisition to Purchase Order


Navigation
Menu Path
Logistics → Materials Management →
Materials Requirements Planning (MRP) → MRP → Evaluations →
Stock/Reqmts List

Trans Code MD04

Enter the following information:

Individual access Tab


¾ Material: SPEN_ _ _
¾ Plant: P999

¾ (Enter)
¾ Select Purchase Requisition to be converted and click (Details of Element)
¾ or Double click on the purchase req to be converted.
¾ Click on the button

¾ Enter Vendor (From the Vendor you created – 100???)

Org. Data Tab


¾ Purch. Org. P999
¾ Purch Group 999
¾ Company Code C999

¾ (Enter)
¾ Single Click on Open Requisitions line in the left window

¾ Then Select (Adopt)

¾ Enter a Net Price: 1.25


¾ Increase the PO quantity to: 1000

¾ (Enter)

¾ Record the amount of the purchase order from the Conditions Tab on the Header $ _____________

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¾ (Save)

¾ Record the new purchase order number._____________________

¾ Select the (Refresh) button to refresh the Stock/Reqmts List


¾ Notice the MRP elements change from the old PurReq to display the new POitem.

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 10: Create Goods Receipt


Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)

Trans Code MIGO_GR

Enter the following information:

¾ Enter your PO # 4500000???

¾ (Execute)

¾ Ensure each line item OK is checked

¾ Enter storage location 10

Notice that the quantity from the PO defaults as the quantity to receive.

¾ Select or (Post)

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 11: Create Invoice Receipt from Vendor


Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice

Trans Code MIRO

Enter the following information:

Basic data Tab


¾ Invoice Date: Today's Date
¾ Check your Company Code: C999
¾ Enter amount: Enter amount from invoice
¾ Tax code: XI
¾ PO number: (Enter your purchase order number – 4500000???)

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 12: Post Payment to Vendor


Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing payment→ Post

Trans Code F-53

Enter the following information:

¾ Document date: Today

Bank data:
¾ Account: 100999
¾ Amount: Enter the amount of the outgoing payment from invoice
¾ Text: Invoice Number or other text

Open item selection:


¾ Account: Enter your Vendor # (Created in Exercise 2)
¾ All other settings remain unchanged.

¾ Select

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

¾ Review the balance.

¾ Double click on “USD gross” amount for the Invoice Receipt until “Not assigned” is $0.00

¾ (Save)

¾ Record the document number ______________________

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 13: Create Delivery Note for Sales Order


Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order

Trans Code VL01N

Enter the following information:

¾ Shipping point: S999

Sales order data


¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the sales order created earlier

¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.

Item Overview Tab


¾ Click on the line item 10

¾ (Item Details)

¾ (Back)

Picking Tab:
Verify system selected:
¾ Plant = P999

Enter the storage location for each item


¾ SLoc = 10

¾ (Enter)

¾ (Save)

¾ Record the Outbound Delivery number: _________________


¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 14: Check Stock Status


Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Environment → Stock → Stock Overview

Trans Code MMBE

Enter the following information:

Database selections
¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Check the unrestricted use quantity (Unrestricted use) stock type


¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
Storage Location
Stock Type Stock
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 15: Picking Materials on Delivery Note


Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code VL02N

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ (Enter)
The material delivery quantity is proposed.
Picking Tab
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Verify that the storage location is Inventory

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 16: Post Goods Issue


Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code VL02N

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ Select

The system returns a message indicating change to the delivery note.

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 17: Check Stock Status


Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Environment → Stock → Stock Overview

Trans Code MMBE

Enter the following information:

Database selections
¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Check the unrestricted use quantity (Unrestricted use) stock type


¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
Storage Location
Stock Type Quantity
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 18: Bill Customer


Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create

Trans Code VF01

The system will default the last delivery document created.

¾ (Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
¾ Record the total amount billed to the customer: $____________________

¾ (Save)
Record the billing document number that is displayed at the bottom of the screen ________________

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 19: Post Receipt of Customer Payment


Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments

Trans Code F-28

Enter the following information:

¾ Document Date: Today’s date


¾ Company Code: C999
¾ Currency/Rate: USD

Bank data:
¾ Account: 100999
¾ Amount: Enter the amount of the payment (from sales order)

Open item selection


¾ Account: Enter Your customer # (Created in Exercise 4)

¾ Select

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

¾ Review the balance.

¾ Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $0.00

¾ (Save)

¾ Record the document number ______________________

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 29 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 20: Document Flow


Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Display

Trans Code VA03

¾ Enter your order number.


¾ Select the following from the System Menu: Environment → Display document flow

The system displays a list of documents associated with the order.

¾ Click on the line of the GD goods issue: delvy 49000….###

¾ Select

¾ Select to view the account postings for this goods movement.

¾ (Back) twice to get to the overview screen

It can be seen that the:


1. The entire document flow is shown.
2. There are no open documents.
3. The business cycle is complete.

Note: You can view the document flow from the Sales Order, Delivery or Billing screens.

¾ Click on the line of the Standard Order


¾ Select the

¾ The document flow can be seen in greater detail.

¾ Click on the line of the Outbound Delivery

¾ Select the

¾ (Continue)

¾ (Exit) Twice To return to SAP Easy Access Menu

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 3:
Purpose of Unit
The purpose of Unit 3 is to establish the Organizational Structure for Financial Accounting (FI). Once
the various organizational elements are defined they will need to be assigned. This unit will establish
the core structure necessary to conduct financial transactions within the system.

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 21: Create Company Code


Purpose of Exercise
The purpose of this exercise is to define a company code. A company code represents a legal
organizational entity and a separate accounting unit in Financial Accounting (FI). This organizational
element is often referred to as a balanced set of books. The company code is the level at which all
accounting transactions are captured.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Financial Accounting →
Edit, Copy, Delete, Check Company Code

Trans Code SPRO

Double click on Edit Company Code Data


Enter the following information:

¾ Click on the button.


¾ Company Code = C_ _ _ (where _ _ _ is your student number)
¾ Company Name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
Additional data
¾ City = Vermillion
¾ Country = US
¾ Currency = USD
¾ Language = EN

¾ Select (Address)
Name
¾ Name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
Search Term
¾ Search term = _ _ _ (Your student number)
Address
¾ Street = 123 Forest Avenue
¾ Postal code = 57069
¾ City = Vermillion
¾ Country key = US
¾ Region = SD
¾ (Copy)

¾ (Save)
¾ (Copy)
Record the system message:
Message

¾ (Exit)

¾ (Cancel)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 22: Create Chart of Accounts


Purpose of Exercise
The purpose of this exercise is to copy an existing Chart of Accounts into your own Chart of Accounts.
This is necessary due to the complicated process of establishing the linkages necessary to create your
own retained earnings account. A Chart of Accounts (CPEN) was established as the basis for your
Chart of Accounts – CPEN contains only a retained earnings account with all the linkages already
established.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Edit Chart of Accounts List

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Chart of Accts: C_ _ _
¾ Description: Chart of Accounts – Pen Inc_ _ _
General specifications
¾ Maint. Language: English
¾ Length of G/L Account Number: 6
Integration
¾ Controlling integration Manual creation of cost elements

¾ (Enter)

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 23: Assign Company Code to Chart of Accounts


Purpose of Exercise
The purpose of this exercise is to assign your company code to your chart of accounts. A company
code can have only one chart of accounts. A chart of accounts can have more that one company code.

If you have several legal entities within your enterprise, it would make sense to have all of the entities
use the same chart of accounts. This would facilitate the creation of consolidated financial statements.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Assign Company Code to Chart of Accounts

Trans Code SPRO

Enter the following information:


¾ Select your company code C_ _ _
¾ Chrt/Accts C_ _ _

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 24: Assign Company Code to Fiscal Year Variant


Purpose of Exercise
The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is used
to define the following:
• how many posting periods a fiscal year has
• how many special periods you need
• how the system is to determine the posting periods when posting

When defining your fiscal year, you have the several options:
• Your fiscal year is the calendar year
• Your fiscal year is not the same as the calendar year and is not year-dependent
• Your fiscal year is not the same as the calendar year and is year-dependent

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Fiscal Year →
Assign Company Code to a Fiscal Year Variant

Trans Code SPRO

Enter the following information:


¾ Select your Company code C_ _ _
¾ Fiscal Year Variant K1 (Cal. Year, 1 Special Period)

¾ (Save)

¾ (Exit)

Record the system message:


Message

Please notify your instructor if you encounter problems in saving your entry due to the table
locking mechanism.

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 25: Create Credit Control Area


Purpose of Exercise
The purpose of this exercise is to create an organizational structure that is used to specify and control
the credit limits for customers.

A credit control area can include one or more company codes. Including more than one company code
in an enterprise allows for the control of a customer’s credit across all company codes assigned to that
credit control area. It is not possible to assign a company code to more than one credit control area.
The credit limits must be specified in the same currency for all company codes in a credit control area.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Financial Accounting →
Define Credit Control Area

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Cred. contr. area C_ _ _
¾ Currency USD

¾ (Back)
¾ Description Pen Inc. Credit Control Dept._ _ _

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 26: Assign Company Code to Credit Control Area


Purpose of Exercise
This exercise has you assign your company code to the credit control area you created to manage your
customers credit limits.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Financial Accounting →
Assign company code to credit control area

Trans Code SPRO

Enter the following information:


¾ Select your Company code C_ _ _
¾ CCAr field C_ _ _

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 27: Assign Permitted Credit Control Areas to Company Code


Purpose of Exercise
In this activity you can enter additional credit control areas which are allowed for each company code,
in addition to this default credit control area.

The control area assigned to the company code only acts as a default value and is used, for example,
for crediting commitments in the case of non-assignable incoming payments from customers.
Otherwise, with every payment, the credit amount is deducted in the control area in which it was also
added (as previously).

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Account Receivable and Accounts Payable →
Credit Management → Credit Control Account →
Assign Permitted Credit Control Areas to Company Code

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Company Code C_ _ _
¾ Credit contr. area C_ _ _

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 4:
Purpose of Unit
The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM).
Once the various organizational elements are defined they will need to be assigned. This unit will
establish the core structure necessary to conduct material management transactions within the system.

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 28: Verify Valuation Area


Purpose of Exercise
The purpose of this exercise is to verify that the valuation area is set to plant level.

Having the valuation set at the plant level facilitates plant level materials requirements planning.

Navigation
Menu Path:
Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics – General →
Define valuation level

Trans Code: SPRO

The defined valuation level is preset at the plant level.

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 29: Define Plant


Purpose of Exercise
This exercise will allow you to create a plant. A plant is an organizational structure within our company.

As an organizational structure, the plant is assigned to a company code. However a company code
can have several plants.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics – General →
Define, copy, delete, check plant

Trans Code SPRO

¾ Double click on Define Plant

¾ Click on the button.


Enter the following information:
¾ Plant P_ _ _ (_ _ _ = your student number)

Detailed Information
¾ Factory calendar US
¾ Select (Address)

Name
¾ Name Pen Inc Warehouse_ _ _
¾ Name 2 Plant _ _ _

Search Term
¾ Search term ___

Street Address
¾ Street 123 Glen Avenue
¾ City Vermillion
¾ Postal code 57069
¾ Country key US
¾ Region SD
¾ (Copy)

¾ (Save)
¾ (Copy)

Record the system message:


Message

¾ (Exit)

¾ (Cancel)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 30: Define Storage Locations (Inventory and Quality)


Purpose of Exercise
This exercise will have you create the locations where our inventory will be physically kept.

A storage location is where the quantity of inventory is managed not the value. The value is managed
at the plant level.

A plant can have more than one storage location.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Materials Management →
Maintain storage location

Trans Code SPRO

Enter the following information:


¾ Plant P_ _ _

¾ (Continue)

¾ Click on the button.


¾ SLoc 10
¾ Description Inventory
¾ SLoc 20
¾ Description Quality

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 31: Define Purchasing Organization


Purpose of Exercise
The purpose of this exercise is to create the Purchasing Organization. The purchasing organization
procures materials and services, negotiates conditions of purchase with vendors, and bears
responsibility for such transactions.

The purchasing organization is the organizational unit that subdivides an enterprise according to the
requirements of purchasing.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Materials Management →
Maintain purchasing organization

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Purch Organization: P_ _ _
¾ Purch. Org. Descr.: Purchasing Org. _ _ _

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 32: Create Purchasing Group


Purpose of Exercise
This exercise has you create a purchasing group. A purchasing organization (such as created in the
previous exercise) can be subdivided into purchasing groups, which consist of buyers responsible for
certain day-to-day purchasing activities (e.g., precious metals, services, etc.).

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Purchasing → Create Purchasing Groups

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Purchasing Group ___
¾ Desc Pur. Grp. Type in Your Name
¾ Tel. No. Pur. Grp 605 555 1414

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 33: Assign Plant to Company Code


Purpose of Exercise
This exercise has you assign your plant to your company code. This will facilitate the recording or
tracking of transactions at the plant level. Each plant must be assigned to a company code. A plant
can only belong to one company code.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Logistics – General →
Assign plant to company code

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ CoCd (Company Code): C_ _ _
¾ Plnt (Plant): P_ _ _

¾ (Enter)

¾ (Save)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 45 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 34: Assign Purchasing Organization to Company Code


Purpose of Exercise
The purpose of this exercise is to assign your purchasing organization to your company code. The
assignment can be done differently based on the type of purchasing your organization does. For
example:
• You can assign a purchasing organization to several company codes. This facilitates
corporate-group-wide purchasing.
• You can assign a purchasing organization to one company code. This facilitates company-
specific purchasing.
• You can assign a purchasing organization to no company code. This purchasing organization
can then procure for all plants assigned to it, without regard to the company code to which it
belongs.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Materials Management →
Assign purchasing organization to company code

Trans Code SPRO

Enter the following information:


¾ Select your Purchasing Organization
¾ CoCd (Company Code): C_ _ _

¾ (Enter)

¾ (Save)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 46 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 35: Assign Purchasing Organization to Plant


Purpose of Exercise
This exercise allows you to assign your purchasing organization to a plant for plant specific purchasing.

A purchasing organization can be assigned to one or more plants.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Materials Management →
Assign Purchasing Organization to Plant

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ POrg (Purchasing Organization): P_ _ _
¾ Plnt (Plant): P_ _ _

¾ (Enter)

¾ (Save)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 47 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 36: Setup Parameter ID


Purpose of Exercise
The purpose of exercise is to establish standard default entries for your user ID.

The parameters established in this exercise provide the default information for your transaction
screens. When establishing defaults for your ID, you would generally not want to create default
parameter values for entries that change frequently.

Navigation
Menu Path
System Menu: System → User Profile → Own Data

Trans Code

Select the Parameters tab


Enter the PID and Parameter Value in ALL CAPITALS as the parameter values are case sensitive!
Enter the following Values:
Description (this comes from the
Parameter (PID) Parameter Value Parameter ID and does not need to
be entered by the user)
WRK P_ _ _ Plant
BUK C_ _ _ Company Code
EKG ___ Purchasing Group
EKO P_ _ _ Purchasing Organization
FWS USD Currency Units
GJR 2008 Fiscal Year
KPL C_ _ _ Chart of Accounts

¾ (Enter) to display the short text description

¾ (Save)

Note: This process created a new session – you may close one session if you wish.

Record the system message:


Message

To find the Parameter IDs:


¾ Navigate to the screen that holds the field that requires the parameter and hit F1
¾ Select (Technical information)
¾ Then look for the three digit “Parameter ID” code on the Technical information screen.
¾ Enter this code in the parameter column followed by your most common value for that entry.

Version 4.1 – Release July 2007 Page 48 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 5:
Purpose of Unit
The purpose of Unit 5 is to establish some of the Rules (internal controls) for Financial Accounting (FI).
You have established the organizational structure for FI and now you can begin to establish some rules
with regard to the creation and of Master Data and Transactions.

Version 4.1 – Release July 2007 Page 49 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 37: Create Account Groups


Purpose of Exercise
The account group is a classifying feature within the G/L account master records. The account group
is a required entry.

The account group determines the fields for the entry screens if you create or change a master record
in the company code. In the account group a number range interval is defined to which accounts can
be assigned. Field statuses for each account group control the behavior of the fields when you are
creating a general ledger account such as whether or not the field is required, suppressed, optional, or
display only.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Define Account Group

Trans Code SPRO

Balance Sheet Accounts


¾
¾ Chrt/Accts C_ _ _
¾ Acct Group BS
¾ Name Balance Sheet Accounts
¾ From acct 100000
¾ To account 399999

¾ (Enter)
¾ Select C_ _ _, Group BS – Balance Sheet Accounts 100000 – 399999

¾
¾ Position Cursor on Account Control

¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange Rate Difference X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X

¾ (NEXT)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Account management Suppress Req. entry Opt. entry Display


Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator X

¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X

¾ (Save)

¾ (Back)

Income Statement Accounts


¾
¾ Chrt/Accts C_ _ _
¾ Acct Group PL
¾ Name Profit & Loss Accounts
¾ From acct 400000
¾ To account 999999

¾ (Enter)
¾ Select C_ _ _, Group PL – Profit & Loss Accounts 400000 – 999999
¾
¾ Position Cursor on Account Control

¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X

¾ (Next)

Version 4.1 – Release July 2007 Page 51 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

¾
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator X

¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X

¾ (Save)

¾ (Back)

Reconciliation Accounts
¾
¾ Chrt/Accts C_ _ _
¾ Acct Group RA
¾ Name Reconciliation Accounts
¾ From acct 110000
¾ To account 310000

¾ (Enter)

¾ (Save)
¾ Select C_ _ _, Group RA - Reconciliation Accounts 110000 – 300999

¾
¾ Position Cursor on Account Control

¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference key X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X
¾ (Next)

Version 4.1 – Release July 2007 Page 52 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

¾
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator (Accounting Clerk) X

¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X

¾ (Save)

¾ (Back)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 53 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 38: Define Retained Earnings Account


Purpose of Exercise
The purpose of this exercise is to designate an account as the retained earnings account in financial
accounting. The retained earnings account is tied to a variety of accounts and is used in closing the
fiscal year. At the end of a fiscal year, the system carries forward the balance of the P&L account to
the retained earnings account.

Navigation
Menu Path:
Tools → Customizing → IMG → Execute Project→
Financial Accounting → General Ledger Accounting → G/L Accounts →
Master Data → Preparations → Define Retained Earnings Account

Trans Code: SPRO

Enter the following information:


¾ Chart of Accounts C_ _ _

¾ (Enter)
P&L statmt Account
RE 330_ _ _

¾ (Enter)

Acknowledge the warning by pressing

¾ (Enter)

¾ (Save)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 54 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 39: Review Field Status Variant


Purpose of Exercise
A field status variant groups together several field status groups. You assign a field status variant to
each company code.

The field status group specifies which fields are ready for input, which fields must be filled or which
fields are suppressed when entering documents. Specifying which fields are required, suppressed,
optional, or display only when using the various general ledger accounts. A field status group is
assigned to a general ledger account when it is created.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Line Item → Controls → Define Field Status Variants

Trans Code SPRO

¾ Select VPEN
¾ Double click Field status groups
¾ Select ZALL, All Accounts
¾
¾ Position Cursor on General Data
¾ (Choose)
General Data Suppress Req. entry Opt. entry
Assignment number X
Text X
Invoice Reference X
Hedging X
Collective Invoice X
Reference specification 1/2 X
Reference specification 3 X
Inflation Index X

View fields statuses (Do not change – only review)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 55 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 40: Assign Company Code to Field Status Variant


Purpose of Exercise
The purpose of this exercise is to assign your company code to the field status variant you just created.
By doing this you will allow your company code to use the field status variant and the groups that you
created within the variant.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Line Item → Controls → Assign Company Code to Field Status Variants

Trans Code SPRO

Enter the following information:


¾ Select your Company Code C_ _ _
¾ Fld stat. var. (Field Status Variant): VPEN

¾ (Save)

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 56 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 6: Create General Ledger Accounts


Purpose of Unit
The purpose of Unit 6 is to create the General Ledger Accounts necessary for the legal reporting
requirements associated with a Balance Sheet and an Income Statement. This includes:
• Balance Sheet accounts for assets, liabilities and retained earnings
• Income Statement for revenues and expenses
The General Ledger Accounts will be created using the Rules you created in Unit 5:
• BS = Balance Sheet Accounts (Assets and Liabilities)
• PL = Profit & Loss Accounts (Revenues and Expenses)
• RA = Reconciliation Accounts (Accounts Payable and Accounts Receivable)

Version 4.1 – Release July 2007 Page 57 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 41: Create Bank Account


Purpose of Exercise
This exercise will create a general ledger account for your bank account. This is an asset balance
sheet account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 100_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Bank (Checking)
¾ G/L acct long text Bank (Checking Account)

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code


¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 58 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 42: Create Accounts Receivable Reconciliation Account


Purpose of Exercise
This exercise will create the Accounts Receivable Reconciliation account. This account is used to sum
up customer accounts. Multiple reconciliation accounts could be used you wanted to keep track of
different customer accounts. This type of account is normally used wherever there is a high volume of
transactions that can be summarized into a single account for reporting on the Balance Sheet. This is
an asset on the Balance Sheet.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 110_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Reconciliation Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: AR Recon
¾ G/L acct long text Accounts Receivable Reconciliation

Control Data TAB


Account control in company code
¾ Currency USD
¾ Recon. acct for acct type: CUSTOMERS

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 59 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 43: Create Trading Goods Inventory Account


Purpose of Exercise
This exercise will create a general ledger account for your trading goods inventory account. This is an
asset balance sheet account that records the value of the current inventory.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 201_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Inventory - Trading
¾ G/L acct long text Trading Goods Inventory

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code


¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Select “Post automatically only”

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 60 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 44: Create Operating Supplies Inventory Account


Purpose of Exercise
This exercise will create a general ledger account for your operating supplies inventory account. This
is an asset balance sheet account that records the value of the current inventory.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 203_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Operating Supplies
¾ G/L acct long text Operating Supplies Inventory

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code


¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Select “Post automatically only”

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 61 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 45: Create Accounts Payable Reconciliation Account


Purpose of Exercise
This exercise will create the Accounts Payable Reconciliation account. This account is used to sum up
vendor accounts. Multiple reconciliation accounts could be used you wanted to keep track of different
vendor accounts. This type of account is normally used wherever there is a high volume of
transactions that can be summarized into a single account for reporting on the Balance Sheet. This is
a liability on the Balance Sheet.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 300_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Reconciliation Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: AP Recon
¾ G/L acct long text Accounts Payable Reconciliation

Control Data TAB


Account control in company code
¾ Currency USD
¾ Recon. acct for acct type: VENDORS

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 62 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 46: Create Goods Receipt / Invoice Receipt Account


Purpose of Exercise
This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account.
This is an asset balance sheet account that records the value of a goods receipt from a vendor in the
purchasing process prior to matching it up with and invoice from the vendor.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 310_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: GR/IR Account
¾ G/L acct long text Goods Receipt / Invoice Receipt Account

Control Data TAB


Account control in company code
¾ Currency USD
¾ Check box Only balances in local currency
¾ Tax category * (Enter an asterisk = All tax types allowed)
¾ Select Posting without tax allowed
It is a common error for people to forget to enter the asterisk above!
Account Management in Company Code
¾ Select Open Item Management
¾ Check Line item display
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Check “Post automatically only”

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 63 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 47: Create Output Tax Account


Purpose of Exercise
This exercise will create a general ledger account for your output tax account. This is an asset balance
sheet account that records the value tax that has been accrued in this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 320_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Accrued Tax - Output
¾ G/L acct long text Accrued Tax - Output

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 64 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 48: Create Input Tax Account


Purpose of Exercise
This exercise will create a general ledger account for your input tax account. This is an asset balance
sheet account that records the value tax that has been accrued in this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 321_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Accrued Tax - Input
¾ G/L acct long text Accrued Tax - Input

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 65 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 49: Create Retained Earnings Account


Purpose of Exercise
This exercise will extend this account as well as add additional information to the Retained Earnings
account created when you copied the CPEN accounts into your C_ _ _ Chart of Accounts.

A Retained Earnings account is a Balance Sheet account that records values to be carried forward
from one period to the next.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 330_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Retained Earnings
¾ G/L acct long text Retained Earnings

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code


¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Select “Post automatically only”

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 66 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 50: Create Common Stock Account


Purpose of Exercise
This exercise will create a general ledger account for your common stock account. This is an asset
balance sheet account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 350_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Balance Sheet Accounts
¾ Select Radio Button Balance sheet account

Description
¾ Short text: Common Stock
¾ G/L acct long text Common Stock _ _ _

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code


¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 67 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 51: Create Trading Goods Consumption Expense Account


Purpose of Exercise
The purpose of this exercise is to create a Trading Goods Consumption Expense account. This
Income Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 721_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: Trading Goods Exp.
¾ G/L acct long text Trading Goods Consumption/Expense

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 68 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 52: Create Operating Supplies Expense Account


Purpose of Exercise
The purpose of this exercise is to create an Operating Supplies Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 740_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: Supplies Expense
¾ G/L acct long text Supplies Expense

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 69 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 53: Create Utilities Expense Account


Purpose of Exercise
The purpose of this exercise is to create a Utilities Expense account. This Income Statement account
will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 750_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: Utilities Expense
¾ G/L acct long text Utilities Expense Account

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 70 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 54: Create Purchase Price Difference Expense Account


Purpose of Exercise
The purpose of this exercise is to create a Purchase Price Difference Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 760_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: Pur Price Dif Acct
¾ G/L acct long text Purchase Price Difference Account

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 71 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 55: Create Information Technology Expense Account


Purpose of Exercise
The purpose of this exercise is to create a Information Technology Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 770_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: IT Expense
¾ G/L acct long text Information Technology Expense

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 72 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 56: Create Miscellaneous Expense Account


Purpose of Exercise
The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement
account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 781_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: Misc. Expense
¾ G/L acct long text Miscellaneous Expense

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 73 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 57: Create Cost of Goods Sold Expense Account


Purpose of Exercise
The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:

¾ G/L Account: 790_ _ _


¾ Company Code: C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text: Cost of Goods Sold
¾ G/L acct long text Cost of Goods Sold Expense

Control Data TAB


Account control in company code
¾ Currency USD
¾ Select Posting without tax allowed

Account Management in Company Code


¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL

¾ (Save)

¾ (Exit)
Record the system message:
Message

Version 4.1 – Release July 2007 Page 74 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 58: Run General Ledger List of Accounts Report


Purpose of Exercise
This exercise will provide you with a report that summarizes all accounts assigned to your company
code. Use this accounts to verify that you have indeed created all the accounts you needed to create
for your company.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Information System →
General Ledger Reports → Master Data → Chart of Accounts →
SAP Minimal Variant

Trans Code

Enter the following information:

¾ Company Code: C_ _ _

¾ (Execute)
¾ Review the list of accounts

Verify details of:


G/L Account Description – Short Text
100_ _ _ Bank (Checking Account)
110_ _ _ Account Receivable Reconciliation
201_ _ _ Trading Goods Inventory
203_ _ _ Operating Supplies Inventory
300_ _ _ Accounts Payable Reconciliation
310_ _ _ Goods Receipt / Invoice Receipt Account
320_ _ _ Accrued Tax – Output
321_ _ _ Accrued Tax – Input
330_ _ _ Retained Earnings
350_ _ _ Common Stock
721_ _ _ Trading Goods Consumption / Expense
740_ _ _ Supplies Expense
750_ _ _ Utilities Expense
760_ _ _ Purchase Price Difference Account
770_ _ _ Information Technology Expense
781_ _ _ Miscellaneous Expense
790_ _ _ Cost of Goods Sold Expense

¾ (Back)

¾ (Exit)
Record the system message:
Message

Version 4.1 – Release July 2007 Page 75 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 7
Purpose of Unit
The purpose of Unit 7 is to create the Rules (internal controls) and Master Data necessary for Material
Management. This includes:
• Rules that control how master data is created and how master data responds when used in
transactions.
• Master Data
o Vendor Master Data – who you buy from
o Material Master Data – what you buy

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Exercise 59: This exercise has been removed

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 60: Create Vendor Master Accounting Record


Purpose of Exercise
This exercise has you create the general and financial views of a vendor master record. Business
transactions are posted to accounts and managed using those accounts. A master record must be
created for each account that you require. Vendor master records have three primary views:
• General Data
• Financial Accounting Data – often referred to as company code data and
• Purchasing Data
The master record can be created by financial accounting or purchasing. The record can be created
with only that department’s view along with the general view or it can be created centrally if all the
information is known.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Master Records →
Create

Trans Code FK01

Enter the following information:


¾ Vendor: Leave blank
¾ Company code C_ _ _
¾ Account group KRED

¾ (Enter)
Create Vendor: Address
Name
¾ Name: Promotions Ltd. _ _ _
Search Term
¾ Search term _ _ _(Your Student Number)
Address
¾ Postal code 95929
¾ City Chico
¾ Country US
¾ Region CA
Communication
¾ Language English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A

¾ (Enter)
Create Vendor: Payment transaction N/A

¾ (Enter)
Create Vendor: Accounting Information Accounting
¾ Recon. Account: 300_ _ _

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

¾ (Enter)
Create Vendor: Payment transaction Accounting
¾ Payt term (Payment Terms): 0001
¾ Select Check double inv.

¾ (Enter)
Create Vendor: Correspondence Accounting N/A

¾ (Save)
¾ Record the vendor number _________________

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 79 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 61: Create Vendor Master Purchasing Record


Purpose of Exercise
This exercise has you create the purchasing view for the vendor master you created in the previous
exercise. Since you have a vendor number, this will be needed to complete the creation of the
purchasing view.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Purchasing → Create

Trans Code MK01

Create a purchasing view for your Promotions Ltd _ _ _ vendor.


¾ Vendor Internal # from previous exercise
¾ Purchasing Organization P_ _ _
¾ Account group KRED.

¾ (Enter)
Create Vendor: Purchasing Data
Conditions
¾ Order Currency USD
¾ Terms of payment 0001

¾ (Save)

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 80 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 62: Create Vendor Master Record Centrally


Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and purchasing).

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create

Trans Code XK01

Create all views for a new vendor called Slick Pens _ _ _.


¾ Vendor Leave Blank (system will generate the number)
¾ Company Code C_ _ _
¾ Purchasing Organization P_ _ _
¾ Account group KRED.

¾ (Enter)
Create Vendor: Address
Name
¾ Name Slick Pens _ _ _
Search Term
¾ Search term _ _ _(Your Student Number)
Address
¾ Postal code 53201
¾ City Milwaukee
¾ Country US
¾ Region WI
Communication
¾ Language English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Create Vendor: Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001

¾ (Save)

¾ Record the vendor number _________________

Record the system message:


Message

Version 4.1 – Release July 2007 Page 81 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 63: Create Vendor Master Record Centrally


Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and purchasing).

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create

Trans Code XK01

Create all views for a new vendor called Premier Pens _ _ _.


¾ Vendor Leave Blank (system will generate the number)
¾ Company Code C_ _ _
¾ Purchasing Organization P_ _ _
¾ Account group KRED.

¾ (Enter)
Create Vendor: Address
Name
¾ Name Premier Pens _ _ _
Search Term
¾ Search term _ _ _ (Your Student Number)
Address
¾ Postal code 70803
¾ City Baton Rouge
¾ Country US
¾ Region LA
Communication
¾ Language English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Create Vendor: Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001

¾ (Save)

¾ Record the vendor number _________________

Record the system message:


Message

Version 4.1 – Release July 2007 Page 82 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 64: Create Vendor Master Record Centrally


Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and purchasing).

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Master Data → Vendor →
Central → Create

Trans Code XK01

Create all views for a new vendor called Supply Box _ _ _.


¾ Vendor Leave Blank (system will generate the number)
¾ Company Code C_ _ _
¾ Purchasing Organization P_ _ _
¾ Account group KRED.

¾ (Enter)
Create Vendor: Address
Name
¾ Name Boxes Inc _ _ _
Search Term
¾ Search term _ _ _ (Your Student Number)
Address
¾ Postal code 57101
¾ City Sioux Falls
¾ Country US
¾ Region SD
Communication
¾ Language English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Create Vendor: Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001

¾ (Save)

¾ Record the vendor number _________________

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 65: Initialize the Fiscal Period for Company Code


Purpose of Exercise
The purpose of this exercise is to initialize the fiscal period for your company code. This allows for the
movement of materials and will facilitate your ability to conduct transactions. Great care needs to be
utilized when carrying out this exercise.

Note: If you create an initial posting period in the future, no transactions will be possible until that
period. You will then need to start over at the beginning of the exercises.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Logistics – General → Material Master → Basic Settings →
Maintain Company Codes for Materials Management

Trans Code SPRO

Enter the following information for your Company Code:


¾ Year Current Year (e.g, 2007)
¾ Pe (Period) Enter the current period (1=January; 2=February, etc.)
¾ Select ABp (allow posting to previous period)

¾ (Save)

¾ (Exit)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 67: Maintain Plant Parameters for Materials Management


Purpose of Exercise
In this exercise you will specify the plant parameters you will need for material requirements planning.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Consumption-Based Planning → Plant Parameters →
Carry Out Overall Maintenance of Plant Parameters

Trans Code SPRO

Enter the following information

¾ Select
¾ Plant P_ _ _

¾ Select

¾ Select

¾ Select
¾ Plant P_ _ _

¾ Select
Environment

¾ Select
Number Ranges

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back twice)


Master data

¾ Select

¾ Select
¾ Plant: P_ _ _
¾ MRP controller _ _ _ and description (Your name)

¾ (Save) (Back three times)

¾ Select

¾ Select
¾ Plant P_ _ _
¾ Marg. _ _ _ ( Your Student Number)
¾ Op.Per. 1 (Workdays prior to order start)
¾ Fl Bef 1 (Workdays between order start and scheduled start)
¾ Fl After 1 (Workdays between order due date and scheduled
finish date)
¾ Rel. Per: 1 (Workdays in release period)

¾ (Save) (Back twice)


Planned Orders

¾ Select
¾ Number of planned orders 1

¾ (Save) (Back)

¾ Select
¾ Select your plant
¾ Avail. Check Rule PP

¾ (Save) (Back)
Reporting

¾ Select
¾ Select Display list
¾ Frequency 1

¾ (Save) (Back)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Planning Run

¾ Select
Plant parameters
¾ Select Scheduling: Info Rec/Agreemt
¾ Schedule lines . 3 (Schedule Lines)
¾ Unknown Acct Assignment U (Unknown)

¾ (Save) (Back two times)

¾ Select
¾ Planning horizon 15

¾ (Save) (Back three times)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 68: Activate Material Requirements Planning


Purpose of Exercise
This exercise activates Material Requirements Planning for your plant.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Consumption-Based Planning → Planning →
Activate Material Requirements Planning

Trans Code SPRO

Enter the following information:

¾ Select
¾ Select Activate requirements planning for your plant

¾ (Save) (Back twice)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 88 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 69: Define Attributes for Material Types


Purpose of Exercise
The purpose of this exercise is to define the attributes for the material types. The attributes for a
material type determine the functions allowed for materials of that category (HAWA, HIBE, etc.). Each
material type has specific functions and views required to maintain the data.

Since this is client level configuration is shared by everyone, therefore in this exercise you will only
have to review the settings established by the Instructor.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Logistics – General → Material Master → Basic Settings → Material Types →
Define Attributes of Material Types

Trans Code SPRO

¾ Select HAWA (Training Goods)


¾ Double Click Quantity/value updating

¾ Qty updating Select


¾ Value update Select

¾ (Save)

¾ (Back
Complete the same set of operations for HIBE (Operating Supplies) after you are done with HAWA.

¾ (Exit)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 89 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 70: Create Material Master for Trading Goods


Purpose of Exercise
This exercise will have you create the trading good materials that will be necessary for your company.
The Material Master has several views as you saw in the previous exercise when looking at the
material type attributes. The views required are dependent on the type of material and the functionality
required by the company.

This exercise will also introduce you to the use of defaults in the creation of material master data.

Navigation
Menu Path
Logistics → Materials Management → Material Master → Material →
Create (Special) → Trading Goods

Trans Code MMH1

First set the defaults (you may need to select the industry sector prior to setting the defaults)

¾ Select industry sector Retail

System Menu: Defaults→ Industry Sector Retail

¾ (Enter)

System Menu: Defaults→ Views


¾ Select the following views: Basic data 1
Purchasing
MRP 1
MRP 2
MRP 3
General Plant Data/Storage 1
Accounting 1
(Deselect the Sales Views if selected)

¾ Select Create views selected

¾ (Enter)

System Menu: Default→ Organization levels… Copy from…


Company code: C_ _ _ C_ _ _
Plant: P_ _ _ P_ _ _

¾ Leave storage location blank (storage locations will be created automatically)

¾ (Enter)

Enter the following information to create the materials:

¾ Material BPEN_ _ _

¾ (You may need to press enter once or twice to pass the views and organization level selections
if you did not indicate that you only wanted to view these on request)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Use the information following table for the inputs into the material master. Repeat the process for each
of the materials.

Use your student number for all entries where _ _ _ is indicated.

Use the following information to create the materials


Material Name BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ Box_ _ _
Basic data 1 View
Description Barrel Pen Click Pen Premium Pen Pen Box
Base Unit of Measure Each (EA) Each (EA) Each (EA) Each (EA)
Material Group 01 01 01 01
Net Weight / Unit 1 Oz 1 Oz 2 Oz 1 Oz
Gross Weight / Unit 1 Oz 1 Oz 2 Oz 1 Oz
Purchasing View
Purchasing Group ___ ___ ___ ___
MRP 1 View
MRP Type PD PD PD PD
MRP Controller ___ ___ ___ ___
Lot size EX EX EX EX
Minimum Lot Size 12 12 144
MRP 2 View
Planned Deliv. Time 3 3 6 3
SchedMargin key ___ ___ ___ ___
Safety Stock 500 150 20 500
MRP 3 View
Availability check 02 02 02 02
Accounting 1 View
Value Class 3100 3100 3100 3100
Moving price $ 0.65 $ 1.50 $ 3.00 $ 0.20
Price Unit 1 1 1 1

¾ (Save after each material)

Record the system messages:


Message

Version 4.1 – Release July 2007 Page 91 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 71: (Optional) Create Material Master for Operating Supplies


Purpose of Exercise
This exercise will have you create the operating supplies that will be necessary for your company. The
Material Master has several views as you saw in the previous exercise when looking at the material
type attributes. The views required are dependent on the type of material and the functionality required
by the company.

Use the same default information for this exercise that you used when creating the trading good
material master data.

Navigation
Menu Path
Logistics → Materials Management → Material Master → Material →
Create (Special) → Operating Supplies

Trans Code MMI1

Enter the following information:

¾ Enter material: TAPE_ _ _

¾ (Enter)
Use the following information to create the materials

Material Tape_ _ _ Tissue _ _ _ Paper_ _ _ Forms_ _ _


Basic data 1 View
Description Tape Tissue Paper Forms
Base Unit of Measure Each (EA) Carton (CAR) Each (EA) Carton (CAR)
Material Group 01 01 01 01
Gross & Net Weight / Unit 8 Oz 1 lb 1 lb 30 lb
Purchasing
Order Unit DZ CV
Conversion factor for U of M 1 = 12 1 = 10
Purchasing Group ___ ___ ___ ___
MRP 1 View
MRP Type PD PD PD VB
Reorder Point 1
MRP Controller ___ ___ ___ ___
Lot size FX EX FX EX
Minimum Lot Size 1 1
Fixed lot size 12 10

Continue on next page…

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

MRP 2 View
Planned Deliv. Time 1 1 2 5
SchedMargin key ___ ___ ___ ___
Safety Stock 10 10 2 1
MRP 3 View
Availability check 02 02 02 02
Accounting 1 View
Value Class 3030 3030 3030 3030
Moving price $ 9.60 $ 2.50 $ 35.50 $ 52.50
Price Unit 12 1 10 1

¾ (Save after each material)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 8:
Purpose of Unit
The purpose of Unit 8 is to establish some of the rules that will control the financial accounting (FI)
transactions. In addition to the rules document number ranges will be established and a payment
program will be established.

Once these rules and other parameters are established you will test your system in the next unit.

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 72: Define Posting Periods Variant


Purpose of Exercise
This exercise will define the variant to which the posting period will be assigned. Financial accounting
(FI) posting periods will be opened to allow transactions to be tracked by period. This variant will then
be assigned to your company code.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Posting Periods → Define Variants for Open Posting Periods

Trans Code SPRO

Enter the following information:

¾ Click on
¾ Variant V_ _ _
¾ Name Posting Period Variant _ _ _

¾ (Save)

¾ (Back twice)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 95 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 73: Open and Close Posting Periods


Purpose of Exercise
The purpose of this exercise is to establish when the posting periods will be effective. In addition to
establishing the open posting periods for financial accounting, you will also define the additional special
closing periods. This will be in accord with the fiscal year variant (K1 – calendar year with 1 special
closing period) you set up earlier.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Posting Periods → Open and Close Posting Periods

Trans Code SPRO

Enter the following information:

¾ Click on
¾ Var. V_ _ _
¾ A + (Valid for all accounts)
Leave account columns blank
Open periods 1 to 12 plus one extra period for current fiscal year by typing the following:
¾ From per 1 1
¾ Year 2007
¾ To period 12
¾ Year 2010
¾ From per 2 13
¾ Year 2007
¾ To period 13
¾ Year 2010

¾ (Save)

¾ (Back twice)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 96 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 74: Assign Posting Period Variant to Company Code


Purpose of Exercise
This exercise will have you assign the posting period variant to your company code.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Posting Periods → Assign Variants to Company Code

Trans Code SPRO

Enter the following information:


¾ Find your Company Code C_ _ _
¾ Variant V_ _ _

¾ (Save)

¾ (Back)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 97 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 75: Create Tolerance Groups for Account Postings


Purpose of Exercise
The purpose of this exercise is to set up the tolerances you will use for the entry of financial accounting
(FI) documents. A blank group is a valid tolerance group. By creating a blank group code the system
will apply these rules as defaults unless a specific group is entered resulting in any person not
assigned to another group by default will be assigned to this group

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Line Item → Define Tolerance Groups for Employees

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Group Leave blank
¾ Company code C_ _ _
Upper limits for posting procedures
¾ Amount per document 1,000,000
¾ Amount per open item account item 100,000
¾ Cash discount per line item 5%
Permitted payment differences
¾ Revenue 100 10% 10
¾ Expense 100 10% 10

¾ (Enter)

¾ (Save)

¾ (Back twice)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 98 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 76: Setup Payment Program


Purpose of Exercise
The payment program allows the company to have flexibility in paying bills.

Example 1
Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items are
grouped into one payment.

Company code Paying company code Sending company code


0001 0001 0001
0002 0001 0001
0003 0001 0001

Example 2
Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a
separate payment is created for each company code.

Company code Paying company code Sending company code


0001 0001 0001
0002 0001 0002
0003 0001 0003

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Accounts Receivable and Accounts Payable →
Business Transactions → Outgoing Payments →
Automatic Outgoing Payments →
Payment Method/Bank Selection for Payment Program →
Setup All Company Codes for Payment Transactions

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Company Code C_ _ _

¾ (Enter)
¾ Sending company code C_ _ _ (your company code)
¾ Paying company code C_ _ _ (your company code)

¾ (Save)

¾ (Back twice)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 99 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 77: Create Tolerance Groups for Accounts Receivable and


Accounts Payable
Purpose of Exercise
This exercise will create tolerance groups that contain rules that affect cash discount and payment
difference processing. These rules become effective during payment entry.

As with earlier tolerances, a blank group field means that these rules will apply to all persons not
assigned to a specific group.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Accounts Receivable and Accounts Payable →
Business Transactions → Outgoing Payments → Manual Outgoing Payments →
Define Tolerances (Vendors)

Trans Code SPRO

Enter the following information:

¾ Click on the button.


¾ Company Code C_ _ _
¾ Tolerance group Leave blank
¾ Tolerance group description DEFAULT _ _ _
Permitted Payment Differences
¾ Gain
o Amount 10
o Percent 1
¾ Loss
o Amount 1
o Percent 1

Specifications for Posting Residual Items from Payment Differences


¾ Select Payment Term from Invoice
¾ Select Only grant partial cash disc

¾ (Enter)

¾ (Save)

¾ (Back twice)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 100 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 78: Create Financial Accounting (FI) Document Numbers


Purpose of Exercise
The purpose of this exercise is to have you establish which number ranges are assigned to the
company code. Each document in the system is unique based on the following:
• Company Code
• Fiscal Year
• Document Number

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Document Number Ranges → Copy to Company Code

Trans Code SPRO

Enter the following information:


Source Company Code Details
¾ Company code US01
Target Company Code Details
¾ Company code C_ _ _

¾ (Execute)

¾ to accept the message.


¾ Review the information

¾ (Back twice)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 9:
Purpose of Unit
The purpose of Unit 9 is to post your initial cash investment and conduct and initial test on the system
by posting the purchase of some supplies.

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 79: Review Document Types


Purpose of Exercise
The purpose of this exercise is to review the different type of documents you will be using. A document
type is used to; distinguish between different types of business transactions, the document type
controls which account type that you are allowed to post (G/L account, customer, vendor, fixed
assets….), and a document type is assigned to a specific document number range. Below are listed a
few of the document types that we will be using throughout this course.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings → Document →
Document Header → Define Document Types

Trans Code SPRO

¾ (Change -> Display)

Make sure the title of the screen is: Display View “Document Types”; Overview

¾ Select the following document types and record the Document Number Ranges

Review the details of:


Document type Document Document Number Range
DR Customer invoice
DZ Customer payment
KR Vendor invoice
KZ Vendor payment
RE Invoice – Gross
SA G/L account document
WA Goods issue
WE Goods receipt

¾ (Details) list the Documents Number Range in the table above.

¾ (Back twice)
Record the system message:
Message

Version 4.1 – Release July 2007 Page 103 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 80: Post Initial Cash Investment by Owners


Purpose of Exercise
The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest
$750,000 to start up your business. You need to account for this transaction in your Financial
Accounting System.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Posting→
Enter G/L Account Document

Trans Code FB50

Enter the following information:


Basic data Tab
¾ Document Date Today’s date
¾ Currency USD
¾ Company Code (Your code should default)
On the first line Enter:
¾ G/L acct 100_ _ _ (Bank - Checking)
¾ D/C Debit
¾ Amount in doc.curr. $ 750,000
On the second line Enter:
¾ G/L acct 350_ _ _ (Common Stock)
¾ D/C Credit
¾ Amount in doc.curr. $ 750,000

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 104 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 81: Post Purchase of Operating Supplies


Purpose of Exercise
The purpose of this exercise is to test your initial FI setup. The business scenario is that you need
some office supplies immediately. You drive down to Office Supply Depot and buy $75 of supplies
(paper, folders, etc) and pay for the purchase with a company check.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Posting→
Enter G/L Account Document

Trans Code

Enter the following information:


Basic data Tab
¾ Document Date Today’s date
¾ Currency USD
¾ Company Code (Your code should default)
On the first line Enter:
¾ G/L acct 740_ _ _ (Supplies Expense Account)
¾ D/C Debit
¾ Amount in doc.curr. $ 75
On the second line Enter:
¾ G/L acct 100_ _ _ (Bank - Checking)
¾ D/C Credit
¾ Amount in doc.curr. $ 75

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)

Record the system message:


Message

¾ (Exit)

¾ (To return to the Easy Access Menu)

Version 4.1 – Release July 2007 Page 105 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 82: Display and Review General Ledger Account Balances


and Individual Line Items
Purpose of Exercise
The purpose of this exercise is to Display the General Ledger Account balance and line item.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Account →
Display Balances

Trans Code

Enter the following information:


¾ G/L Account 100_ _ _
¾ Company code C_ _ _
¾ Fiscal year 2007

¾ (Execute)
¾ Record the entry below

¾ (Back)
¾ G/L Account 350_ _ _

¾ (Execute)
¾ Record the entry below

¾ (Back)
¾ G/L Account 740_ _ _

¾ (Execute)
¾ Record the entry below

Record the balances for the current period


Account Period Debit Credit Balance Cumulative
Balance
100_ _ _
350_ _ _
740_ _ _

¾ (Back)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Business Case Scenario


Purpose of Exercise
Pen Inc. has rented more warehouse space and is about to receive the invoice for the first month’s
lease. In order to do this, you must create a new vendor and add an expense account for rent.

Unit 10:
Purpose of Unit
The purpose of Unit 10 is to test your systems ability to receive invoices from vendors and post
payment to the vendors account.

Version 4.1 – Release July 2007 Page 107 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 83: Create Vendor Master Record for Landlord


Purpose of Exercise
The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested you
create a new vendor account for Tanager Leasing – the firm from which you are renting your new office
and warehouse space.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Master Records →
Create

Trans Code FK01

Enter the following information:


¾ Vendor Leave blank
¾ Company Code C_ _ _
¾ Account group KRED
Reference
¾ Reference (one of your other vendors)
¾ Company code C_ _ _

¾ (Enter)
Create Vendor: Address
Name
¾ Name Tanager Leasing _ _ _
Search Term
¾ Search term ___
Street Address
¾ City Vermillion
¾ Postal code 57069
¾ Country US
¾ Region SD
¾ Language EN

¾ (Enter three times)

Create Vendor: Accounting information Accounting


Accounting Information
¾ Recon. account 300_ _ _

¾ (Enter)
Create Vendor: Payment transactions Accounting
Payment data
¾ Payt Terms 0001
¾ Select Chk double inv.

¾ (Save)

¾ (Back)
Record the system message:
Message

Version 4.1 – Release July 2007 Page 108 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 84: Create Rent Expense Account


Purpose of Exercise
This exercise has you create and new expense account for rent in your chart of accounts using a
previous account as a template for the new account.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code FS00

Enter the following information:


¾ G/L Account 780_ _ _
¾ Company Code C_ _ _

¾ Click on
¾ G/L Account 781_ _ _
¾ Company Code C_ _ _

¾ (Continue)
Type/Description TAB
Description
¾ Short Text Rent Expense
¾ G/L Acct Long Text Rent Expense

¾ All other settings remain unchanged.

¾ (Save)

¾ (Back)

Record the system message:


Message

Version 4.1 – Release July 2007 Page 109 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 85: Create Invoice Receipt for Rent Expense


Purpose of Exercise
The purpose of this exercise is to log the invoice that Tanager Leasing, Inc. has sent for the first
month’s rent of $1,500.00 total. Please post the invoice using the accounts you have created in your
Company code.

INVOICE # 123 Tanager Leasing, Inc.

CURRENT Month Rent

Total $1,500.00

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Invoice

Trans Code FB60

Enter the following information:

If your Company Code did not default in:


System Menu: Edit → Change Company Code and enter yours.

Basic data Tab


¾ Vendor (# for Tanager Leasing _ _ _)
¾ Invoice date Today
¾ Amount $ 1,500

¾ G/L acct 780_ _ _ (Rent Expense)


¾ D/C Debit
¾ Amount in doc.curr. $ 1,500

¾ (Enter)

¾ Use the button to see if the postings are correct.


Verify details of:
Account Description Amount Comments
100_ _ _ Tanager Leasing 1500-
780_ _ _ Rent Expense 1500

¾ (Post)
Record the system message:
Message

¾ (Exit)

¾ (To return to the Easy Access Menu)

Version 4.1 – Release July 2007 Page 110 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 86: Display and Review General Ledger Account Balances


and Individual Line Items
Purpose of Exercise
The purpose of this exercise is to display the Rent Expense account balance and line item.

Menu Path
Accounting → Financial Accounting → General Ledger → Account →
Display Balances

Trans Code

Enter the following information:


¾ G/L account 780_ _ _
¾ Company code C_ _ _
¾ Fiscal year 2007

¾ (Execute)
¾ Record the information in the ledger below.
¾ Double click on period balance to see individual line items.

Record the balance of the Rent Expense Account for the current and previous period
Period Debit Credit Balance Cumulative
Balance

¾ (Exit Twice)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 87: Display and Review Vendor Account Balances and


Individual Line Items
Purpose of Exercise
The purpose of this exercise is to display the Vendor account balance and line item.

Navigation
Menu Path
Accounting→ Financial accounting→ Accounts Payable→ Account→
Display Balances

Trans Code

Enter the following information:


¾ Vendor Vendor # for Tanager Leasing
¾ Company code C_ _ _
¾ Fiscal year 2007

¾ (Execute)
¾ Record the information in the ledger below.
¾ Double click on period balance to see individual line items.

Record the balance of the Vendor Account for the current and previous period
Period Debit Credit Balance Cumulative Sales/
Balance Purchases

¾ (Exit Twice)

Version 4.1 – Release July 2007 Page 112 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 88: Post Payment to Landlord


Purpose of Exercise
This exercise will have you pay the invoice from Tanager Leasing which is due for payment now. You
are requested to clear the invoice amount by posting an outgoing payment using the bank account of
your chart of accounts.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment → Post

Trans Code F-53

Enter the following information:


¾ Document Date Today’s date
Bank data
¾ Account 100_ _ _ (Bank - Checking)
¾ Amount 1500
¾ Text Invoice # 123
Open items selection
¾ Account (Vendor # for Tanager Leasing _ _ _)
¾ All other settings remain unchanged.

¾ Select
¾ Review the line item information.
¾ Double click on the line item you want to post payment against. When assignment has been made
correctly the ‘Not assigned’ value on the bottom should equal $0.00

¾ (Post)

Record the system message:


Message

¾ (Exit)

¾ (To return to the Easy Access Menu)

Version 4.1 – Release July 2007 Page 113 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 89: Display and Review General Ledger and Vendor Account
Balances and Individual Line Items
Purpose of Exercise
To Display the Vendor account balance and line item

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Account →
Display Balances

Trans Code
Enter the following information:
¾ G/L account 780_ _ _
¾ Company code C_ _ _
¾ Fiscal year 2007

¾ (Execute)
¾ Double click on period balance to see line items.
Record details of payment to landlord:
Type Doc. Date Amount in local cur. Document No

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Account →
Display/Change Line Items

Trans Code

Enter the following information:


Vendor selection
¾ Vendor account (Vendor # for Tanager Leasing _ _ _)
¾ Company code C_ _ _
Line item selection
¾ Select All items

¾ (Execute)
¾ Double click on individual document to see additional information.
Verify details of:
Status Document No Type Amount in doc. curr.

¾ (Exit Twice)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 11:
Purpose of Unit
The purpose of Unit 11 is to establish some of the rules that will control the material management (MM)
transactions. Included in these rules is the configuration of automatic account assignment.

Once these rules and other parameters are established you will test your system in the next unit.

Version 4.1 – Release July 2007 Page 115 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 90: Set Default Values for Inventory Management


Reservations
Purpose of Exercise
This exercise will enable the system to automatically create a storage location upon goods receipt.

The movement allowed indicator must be turned on to allow goods movements for reservations. The
Days movement allowed limits the goods movements to a specific number of days prior to the
reservation date. The Retention period is the number of days after the reservation date the system will
hold the reservation before setting the deletion indicator.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Inventory Management and Physical Inventory →
Plant Parameters

Trans Code

Enter the following information:

¾ Click on the button.


¾ Plant P_ _ _
Goods movements
¾ Select Create SLoc.automat.
¾ Select Del. compl. default
Reservations
¾ Select Movement Allowed
¾ Days mvt. allowed 15 days
¾ Retention period 15 days

¾ (Save)

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 116 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 91: Maintain Purchasing Tolerance Limits


Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Purchasing → Purchase Order →
Set Tolerance Limits for Price Variance

Trans Code

Enter the following information:

¾ Click on the button.


¾ Tolerance key PE (Price variance: purchasing)
¾ Company Code C_ _ _

¾ (Enter)
¾ Select “Do not check” for all limits.

¾ (Next Entry)

¾ Tolerance key SE (Max. cash disc. deduction purchasing)


¾ Company Code C_ _ _

¾ (Enter)
¾ Select “Do not check” for all limits.

¾ (Save)

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 117 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 92: Maintain Goods Receipt Tolerance Limits


Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the
purchase/production order will be allowed.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Inventory Management and Physical Inventory →
Goods Receipt → Set Tolerance Limits

Trans Code

Enter the following information:


¾ Click on the button.
¾ Tolerance key B1 (Order price qty variance (GR)/E-MSG)
¾ Enter your company code: C_ _ _

¾ (Enter)
¾ Select “Do not check” for all limits.

¾ (Next Entry)
¾ Tolerance key B2 (Order price qty variance (GR)/W-MSG)
¾ Company Code C_ _ _

¾ (Enter)
Lower limit
Percentage
¾ Select Check limit
¾ Tolerance limit 10 %
Upper limit
Percentage
¾ Select Check limit
¾ Tolerance limit 0%

¾ (Next Entry)
¾ Tolerance key VP Moving average price variance
¾ Company Code C_ _ _

¾ (Enter)
¾ Select “Do not check” for all limits.

¾ (Save)

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 118 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 93: Maintain Invoice Receipt Tolerance Limits


Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Logistics Invoice Verification → Invoice Block →
Set Tolerance Limits

Trans Code

Enter the following information:

¾ Click on the button.


¾ Tolerance key Reference table below
¾ Company Code C_ _ _

¾ (Enter)
¾ Select “Do not check” for all limits.

¾ (Save)

¾ Use the (Next Entry) button to move to the next blank screen
Repeat for each tolerance keys in the table below:

Description Tolerance Key


Amount for item without order reference AN
Amount for item with order reference AP
Form small differences automatically BD
Percentage OPUn Variance (IR before GR) BR
Percentage OPUn Variance (GR before IR) BW
Exceed amount: quantity variance DQ
Var. from condition value KW
Price variance PP
Price variance: estimated price PS
Date variance (value x days) ST

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 119 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 94: Set (review) Valuation Control


Purpose of Exercise
This exercise will have you activate the valuation grouping code, you can group together valuation
areas allowing multiple plants to share the same rules. This makes the configuration of automatic
postings much easier.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard→
Define Valuation Control

Trans Code

Enter the following information:

¾ The valuation grouping code default is set as active

¾ Verify that the valuation grouping code is active.

¾ (Back)

¾ (Exit)

Version 4.1 – Release July 2007 Page 120 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 95: Assign Valuation Area Grouping


Purpose of Exercise
This exercise has you group together valuation areas and use the same rules for account
determination. Within the chart of accounts, you assign the valuation grouping code to the valuation
areas you want to assign to the same account.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard →
Group Together Valuation Areas

Trans Code

Enter the following information:


¾ Assign valuation grouping code to your valuation area
¾ Val. Grpg Code G_ _ _

¾ (Save)

Record the system message:


Message

¾ (Exit)

Version 4.1 – Release July 2007 Page 121 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 96: Define (review) Valuation Classes


Purpose of Exercise
The purpose of this exercise is to review which valuation classes are assigned to each material type
and account category reference.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard →
Define Valuation Classes

Trans Code

Enter the following information:

¾ Click on the button.

¾ Note the account category reference assigned to each of the material types used in this case study.

Verify details of:


Material Material Type Account Category Description
Type Description Reference
HAWA Trading Goods 0005 Reference for trading goods
HIBE Operating supplies 0002 Ref. for operating supplies

¾ (Exit)

¾ Click on the button.


Verify details of:
Valuation Account Category Description Description
Class Reference
3100 0005 Trading Goods Reference for trading goods
3030 0002 Operating supplies Ref. for operating supplies

¾ Note of which valuation classes are linked to the account category references you noted from
above.

¾ Why do Operating Supplies have more than one valuation class?

¾ (Exit Twice)

Version 4.1 – Release July 2007 Page 122 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 97: Configure Automatic Postings for Goods Movement


Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L accounts
for Inventory Management and Invoice Verification transactions.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination Without Wizard →
Configure Automatic Postings

Trans Code

The next few pages will have you create the automatic postings rules for the following transactions:

Transaction Description Key


Inventory Posting BSX
Materials Management Small Differences DIF
Offsetting Entry for Inventory Postings GBB
Cost (price) Difference PRD
GR/IR clearing account WRX

Click on the button.

Inventory Posting

¾ Double click on Transaction Event Key BSX


¾ Chart of Accounts C_ _ _

¾ (Enter)
¾ Select Valuation modif.
¾ Select Valuation class

¾ (Save)
Transaction Event Key BSX
Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation +- Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3100 Trading Goods Inventory Account
G_ _ _ 3030 Operating Supplies Inventory

¾ (Save)

¾ (Back)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Offsetting Entry for Inventory Posting

¾ Double click on Transaction Event Key GBB

Note: See the spreadsheet on the next page for additional information on Account Modifiers.
¾ Select General modification
¾ Select Valuation modif.
¾ Select Valuation class

¾ (Save)
Transaction Event Key GBB
Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation General Valuation Enter Account
Modifier Modification Class Account Name
Number
G_ _ _ (Blank) 3030 Supplies Expense Account
G_ _ _ (Blank) 3100 Trading Goods Expense Account
G_ _ _ VAX 3100 Cost of Goods Sold Account
G_ _ _ VBR 3030 Supplies Expense Account
G_ _ _ VBR 3100 Trading Goods Expense Acct

¾ (Save)

¾ (Back)

Cost (price) difference

¾ Double click on Transaction Event Key PRD

¾ Select Valuation modif.


¾ Select Valuation class

¾ (Save)

Transaction Event Key PRD


Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3030 Pur Price Dif Acct
G_ _ _ 3100 Pur Price Dif Acct

¾ (Save)

¾ (Back)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Materials Management Small Differences

¾ Double click on Transaction Event Key DIF

¾ (Save)

Enter the following automatic account assignments (F4 to lookup the account number):
Enter Account
Account Name
Number
Pur Price Dif Account

¾ (Save)

¾ (Back)

Goods receipt / inv. receipt clearing acct

¾ Double click on Transaction Event Key WRX

¾ Select Valuation modif.


¾ Select Valuation class

¾ (Save)

Transaction Event Key WRX


Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3030 GR/IR Account
G_ _ _ 3100 GR/IR Account

¾ (Save)

¾ (Exit back to the IMG Menu)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Transaction Event Key: GBB – Inventory Posting Offsetting Entries


General Description of Usage of Account Material Movement Type
Account Modifier Key
Modifier
Goods Receipt From Purchase Order with 101>102 GR from Purchase Order>Reverse
Account Assignment – post to consumption
(exp.>rev.) – i.e., non-inventory purchases
AUF Goods Receipt From Production Order – 101>102 GR from Production Order>Reverse
post to production settlement 122 RE return to order
BSA Goods Receipt Into Initial Stock – only used 561>562 GR to Initial Stock
once for posting inventory off-set for initial Unrestricted>Reverse
stock data load 563>564 GR to Initial Stock Quality
Insp>Reverse
565>566 GR to Initial Stock Blocked>Reverse
INV MM Physical Inventory Posting – MM goods 701>702 GR to Physical In. Unrestricted>GI
receipt for increase count in stock, goods from
issue for decrease count in stock 703>704 GR to Physical In. Quality I>GI from
707>708 GR to Physical In. Blocked>GI from
WMS Physical Inventory Posting – WMS 711>712 GI to Inventory diff.>GR from diff.
goods issue to difference (i.e., loss) for 713>714 GI to Inventory diff. QI>GR from diff.
decrease count in stock, goods receipt from 717>718 GI to Inventory diff. Blocked>GR from
difference for increase count in stock
VAX Goods Issue To Sales - post to Cost of 231>232 GI to Sales Order (MM)>Reverse MM
Goods Sold (COGS) 531> GD, goods issue to delivery
623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
VAY Goods Issue To Sales for Consumption 531> GD, goods issue to delivery
(e.g., goods issue to free sales samples) 623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
641>642 TR to Stock in Transit Order>Reverse
VBO Goods Issue To Subcontracting Stock 543>544 GI to Subcontracting Stock>Reverse
VBR Goods Issue to Consumption - post to 201>202 GI to Cost Center>Reverse
material consumption (i.e., 221>222 GI to Project>Reverse
expense>revenue) 251>252 GI to Sales>Reverse
(e.g., goods issue to job or production 261>262 GI to Order>Reverse
order) 291>292 GI to All Acct. Assignments>Reverse
401>402 TP Own from Sales Order>Reverse
VNG Goods Issue to Scrap – post to scrapping 551>552 GI to Scrap Unrestricted>Reverse
material consumption (i.e., 553>554 GI to Scrap Quality Insp.>Reverse
expense>revenue) 555>556 GI to Scrap Blocked Stock>Reverse
VQP Goods Issue to Sampling – post to sampling 331>332 GI to Sampling Quality Insp.>Reverse
material consumption (i.e., 333>334 GI to Sampling Unrestricted>Reverse
expense>revenue)
ZOB Transfer Returns – Own (unrestricted) – 453>454 TP Returns to Own>Reverse
post valuated returned stock from customer
Goods Receipt w>o Purchase Order – post 501>502 GR w>o P.O. to Unrestricted>Reverse
expense>revenue account as offset to
inventory received without purchase order

Version 4.1 – Release July 2007 Page 126 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 98: Configure Automatic Postings for Taxes


Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L accounts
for taxes.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Financial Accounting Global Settings →
Tax on Sales/Purchases → Posting → Define Tax Accounts

Trans Code

Enter the following information:


¾ Select Sales Tax 1 MW1

¾ (Choose)

¾ (Save)
¾ Account 320_ _ _

¾ (Save)

¾ (Back)

¾ Select Sales Tax 1 VS1

¾ (Choose)

¾ (Save)
¾ Account 321_ _ _

¾ (Save)

Record the system message:


Message

¾ (Exit back to the IMG Menu)

Version 4.1 – Release July 2007 Page 127 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 99: Set Parameters for Invoice Verification


Purpose of Exercise
The objective of this exercise is to link the company code to the valuation elements within materials
management. The Price Carry Over indicates whether price changes in the previous period or
previous year are to affect the prices in the current period.

If you do not select this field, the price changes in the previous period or previous year have no effect
on the prices in the current period.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Valuation and Account Assignment →
Configure Price Change in Previous Period

Trans Code
Enter the following information:

¾ Click on the button.


¾ CoCd (Company Code) C_ _ _
¾ Check Price carr. over

¾ (Save)

Record the system message:


Message

¾ (Exit back to the IMG Menu)

Version 4.1 – Release July 2007 Page 128 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 100: Create Default Values for Invoice Verification


Purpose of Exercise
The purpose of this exercise is for you to maintain the default values for the tax codes used in invoice
verification.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Materials Management → Logistics Invoice Verification → Incoming Invoice →
Maintain Default Values for Tax Codes

Trans Code

Enter the following information:

¾ Click on the button.


¾ Company Code C_ _ _
Defaults, domestic:
¾ Tax Code XI (Letters xi not x1)

¾ (Save)

Record the system message:


Message

¾ (Exit back to the IMG Menu)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 12:
Purpose of Unit
The purpose of Unit 12 is to test the integration of your Material Management and Financial Accounting
systems. With both configured, it is time to create purchase orders for trading goods and operating
supplies, receive the invoices and post payment to the vendors for goods provided to your company.

Version 4.1 – Release July 2007 Page 130 The Rushmore Group, LLC
BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 101: Create Purchase Order for Slick Pens


Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This is
the first order and you need to evaluate their pens and timeliness of delivery.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Vendor/Supplying Plant Known

Trans Code ME21N

Enter the following information:


¾ Vendor (# for SLICK PENS)
Verify details of:
Material Quantity Delivery Date Net Price Currency
BPEN_ _ _ 500 (Future date) .65 USD
CPEN _ _ _ 250 (Future date) 1.50 USD
BOX _ _ _ 1000 (Future date) 0.29 USD

¾ (Header)
Conditions Tab
¾ Record the total value of the Purchase order $__________(990)

¾ (Save)

¾
¾ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.

¾ Record Purchase Order Number _________________________

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 102: Create Purchase Order for Premier Pens


Purpose of Exercise
This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is the
first order and you need to evaluate their pens and timeliness of delivery.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Vendor/Supplying Plant Known

Trans Code ME21N

Enter the following information:


¾ Vendor (# for PREMIER PENS)
Verify details of:
Material Quantity Delivery Date Net Price Currency
CPEN_ _ _ 250 (Future date) 1.60 USD
PPEN _ _ _ 10 (Future date) 3.00 USD

¾ (Header)
Conditions Tab
¾ Record the total value of the Purchase order $__________(430)

¾ (Save)

¾
¾ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.

¾ Record Purchase Order Number _________________________

Record the system message:


Message

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Exercise 103: Create Purchase Order for Promotions Ltd.


Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.).
This is the first order and you need to evaluate their pens and timeliness of delivery.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Vendor/Supplying Plant Known

Trans Code ME21N

Enter the following information:


¾ Vendor (# for Promotions Ltd.)
Verify details of:
Material Quantity Delivery Date Net Price Currency
BPEN_ _ _ 500 (Future date) .50 USD
PPEN _ _ _ 5 (Future date) 3.50 USD

¾ (Header)
Conditions Tab
¾ Record the total value of the Purchase order $__________(267.50)

¾ (Save)

¾
¾ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate
this PO to the vendor.

¾ Record Purchase Order Number _________________________

Record the system message:


Message

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Exercise 104: Create a Goods Receipts for the Purchase Orders


Purpose of Exercise
The purpose of this exercise is to receive the stock items into inventory that were ordered from the
three vendors.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)

Trans Code

Enter the following information:

System Menu: Settings → Default Values


¾ Select Propose the OK Function in Future
¾ Select Propose All Items
¾ (Adopt)
¾ (Continue)

¾ Enter the PO number 4500000???( next to the Purchase order field)

¾ (Execute)
¾ Ensure each line item OK is checked
¾ SLoc (Storage Location) 10 (Inventory)

¾ Select or (Save)

¾ Repeat exercise and receive the


goods for all three PO’s individually.
Record the system message:
Purchase order Message

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Exercise 105: Create an Invoice Receipts from Vendors


Purpose of Exercise
The purpose of this exercise is to record the information from the invoice
sent to you by the vendor. The following vendor invoices for the stock
items ordered should be entered.

INVOICE #567 (Today’s date) Slick Pens


ITEMS: QUANTITY PER PRICE:
BPEN _ _ _ 500 $0.65 $325.00
CPEN _ _ _ 250 $1.50 $375.00
BOX _ _ _ 1,000 $0.29 $290.00
TOTAL $990.00
Thank you for your order

INVOICE #3245 (Today’s date) Premier Pens


ITEMS: QUANTITY PER PRICE:
CPEN_ _ _ 250 $1.60 $400.00
PPEN _ _ _ 10 $3.00 $ 30.00
__________
TOTAL $430.00
Thank you for your order

INVOICE #7890 (Today’s date) Promotions Ltd


ITEMS: QUANTITY PER PRICE:
BPEN_ _ _ 500 $0.50 $250.00
PPEN _ _ _ 5 $3.50 $ 17.50
__________
TOTAL $267.50
Thank you for your order

Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice

Trans Code

Enter the following information:

Basic data Tab


¾ Invoice date Today's date
¾ Company Code C_ _ _
¾ Purchase Order (Enter your purchase order number)

¾ (Enter)

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¾ Enter amount: $ 990.00 (or whatever the amount from the physical
invoice above)

¾ (Enter)

¾ Use the button to see if the postings are correct.

Verify details of:


GL Description Amount Comments
Account

Verify details of:


GL Description Amount Comments
Account

Verify details of:


GL Description Amount Comments
Account

¾ (Post)

Record the system message:


Purchase order Vendor Invoice # Message

¾ (Back)

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Exercise 106: Post Payments to Vendors


Purpose of Exercise
The purpose of this exercise it to make payment to the vendors for the goods received. You will post a
payment to each of the three vendors from which you have purchase trading goods.

Since the invoices are due for payment now. You are requested to clear the invoices by posting
outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment → Post

Trans Code

Enter the following information:


¾ Document Date Today’s date
Bank data
¾ Account 100_ _ _ (Bank – Checking)
¾ Amount Enter the amount you are going to pay
Open items selection
¾ Account (# for Slick Pens_ _ _)
¾ All other settings remain unchanged.

¾ Select
¾ Review the balance. Choose the invoice you wish to make payment against by double clicking on the
USD Gross amount. Ensure “Not assigned” field equals zero.

¾ (Save)
Repeat this process for the other two vendors

Record the system message:


Purchase order Vendor Invoice # Message

¾ (Exit back to the Easy Access Menu)

¾ Select

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Display vendor line items

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Account →
Display/Change Line Items

Trans Code

Enter the following information:


Vendor selection
¾ Vendor (Enter the vendor number range from the lowest to the highest)
¾ Company code C_ _ _
Line item selection
¾ Select All items

¾ (Execute)
¾ Review for Open items

¾ (Exit back to the IMG Menu)

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Unit 13:
Purpose of Unit
The purpose of Unit 13 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will
change the quantity and complete the purchasing (procurement) cycle.

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Exercise 107: Create Purchase Outline Agreement (Contract) for


Stock Items
Purpose of Exercise
The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100
pens in the next three months.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Outline Agreement →
Contract → Create

Trans Code ME31K

Enter the following information:


¾ Vendor (# for Premier Pens)
¾ Agreement Type MK (Quantity Contract)

¾ (Enter)
Administrative Fields
¾ Validity end (3 months from today)

¾ (Overview)
Outline Agreement Items
¾ Material PPEN_ _ _
¾ Targ. Qty 300
¾ Net Price $ 3.00 (Three dollars)
¾ SLoc 10

¾ (Save)

Record the system message:


Message
No message record could be found for output of message.

¾ Select to accept the message.

Record Contract Number: ______________________________

¾ (Exit back to the Easy Access Menu)

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Exercise 108: Run Material Requirements Planning – Single Item,


Single Level
Purpose of Exercise
The purpose of this exercise is to allow the system to plan the availability and requirements for the
premium pen.

Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Planning → Single-Item, Single-Level

Trans Code

Enter the following information:


¾ Material PPEN_ _ _
¾ Plant P_ _ _
MRP control parameters
¾ Processing key NETCH
¾ Create purchase req 2
¾ Delivery schedules 3
¾ Create MRP list 1
¾ Planning mode 1
¾ Scheduling 1
Display results before they are saved
¾ Select Display results before they are saved

¾ (Enter)
¾ A warning message appears - please check input parameters

¾ (Enter) again to confirm and check the warning message


¾ Review the MRP list

¾ (Save)

Record the system message:


Message

¾ (Exit back to the Easy Access Menu)

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Exercise 109: Convert Proposed Purchase Requisition to Purchase


Order
Purpose of Exercise
In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After you
have adopted the system proposal you will increase the quantity to 100 for PPEN_ _ _.

Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Evaluations → Stock/Reqmts List

Trans Code

Enter the following information:


Individual access Tab
¾ Material PPEN_ _ _
¾ Plant P_ _ _

¾ (Enter)
¾ Double click the MRP element PurRqs

¾ (Change Element)
Item Overview section
¾ Delivery Date Today’s Date
¾ Stor. Loc. 10
Item section
Source of Supply Tab
¾
¾ Select your line with your contract number (Info/agmt. 460000####)

¾
Item Overview section
¾ Quantity 100

¾ (Save)
¾ Double click the MRP element PurRqs

¾ to convert the MRP generated purchase requisition to a PO.


¾ Vendor (# for Premier Pens)

¾ (Enter)
In the Document Overview window on left side of screen
¾ Click once on Open Requisitions

¾ (Adopt)

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¾ (Item overview)

¾ (Header)
Conditions Tab
¾ Record the value of the Purchase Order Gross Price $ __________________

¾ (Save)

¾
¾ Record the Purchase Order Number _______________________________

¾ (Refresh)
¾ You should see the MRP Element Data changes to your Purchase Order Number

¾ (Exit back to the Easy Access Menu)

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Exercise 110: Review Outline Agreements


Purpose of Exercise
Review the outline agreement you assigned to the purchase order.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Outline Agreements →
List Displays → By Agreement Number

Trans Code

Enter the following information:


¾ Purchasing document Leave Blank
¾ Purchasing organization P___

¾ (Execute)
¾ Examine your open target quantity

¾ (Exit back to the Easy Access Menu)

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Exercise 111: Create a Goods Receipt


Purpose of Exercise
The purpose of this exercise is to receive the pens into inventory.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)

Trans Code

Enter the following information:


¾ Purchase Order 4500000???

¾ (Execute)
¾ Once executed you should see the purchase order appear in the My Documents list on the left of the
screen, the document you are working with should be highlight in red.

¾ Ensure each line item OK is checked


¾ Make sure you have entered your storage location

¾ Select or (Save)

Record the system message:


Message

¾ (Exit back to the Easy Access Menu)

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Exercise 112: Create an Invoice Receipt from Vendor


Purpose of Exercise
The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens
ordered.

Premier Pens, Inc. INVOICE #203-45879

ITEMS: QUANTITY PER PRICE:


PPEN _ _ _ 100 $ 3.00 $ 300.00
__________
TOTAL $ 300.00

We appreciate your business

Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice

Trans Code

Enter the following information:


Basic data Tab
¾ Invoice date Today's date
¾ Company Code C_ _ _
¾ Currency (behind amount) USD
¾ Purchase Order (Enter your purchase order number)

¾ (Enter)
¾ Enter amount: $ 300 (from the physical invoice)
¾ Tax code: XI

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)

Record the system message:


Message

¾ (Exit back to the Easy Access Menu)

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Exercise 113: Post Payment to Vendor


Purpose of Exercise
This exercise has you post payment to the vendor for the pens. Since the invoice for Premier Pens is
due for payment. You are requested to clear the invoice amount by posting an outgoing payment using
the bank account (100_ _ _).

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment → Post

Trans Code

Enter the following information:


¾ Document Date Today’s date
Bank data
¾ Account 100_ _ _ (Bank - Checking)
¾ Amount $ 300
¾ Text Invoice # 203-45879
Open items selection
¾ Account (for Premier Pens _ _ _)
¾ All other settings remain unchanged.

¾ Select
¾ Review the balance. Choose the invoice you wish to make payment against by double clicking on the
GBP Gross amount. Ensure “Not assigned” field equals zero.

¾ (Post)

Record the system message:


Message

¾ (Exit back to the Easy Access Menu)

¾ Select

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Unit 14:
Purpose of Unit
The purpose of Unit 14 is to create the organizational structure necessary to carry out the customer
order management functions of your company.

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Exercise 114: Create Sales Organization


Purpose of Exercise
This exercise will have you create the Sales Organization. This is the highest level organizational
structure in Sales and Distribution. Your pen company will have one Sales Organization.
The sales organization is the unit or structure responsible for the terms and conditions for the sale of
products or services.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Sales and Distribution →
Define, copy, delete, check sales organization

Trans Code

Double click on: Define Sales Organization.

¾ Select
¾ Sales Organization S_ _ _ (use your team number)
¾ Description Pen Inc Sales _ _ _
Detailed information
¾ Address text name ADRS_SENDER
¾ Letter header text ADRS_HEADER
¾ Footer lines text ADRS_FOOTER
¾ Greeting text name ADRS_SIGNATURE
¾ Sales org.calendar US
¾ Rebate proc.active Checked
¾ Select the address button
¾ Postal Code 57069
¾ City Vermillion
¾ Country US
¾ Region SD
¾ Language English

¾ (Copy

¾ (Save)

¾ (Copy) verify the address information.


Record the system message:
Message

¾ (Exit)

¾ (Cancel)

(Alternative Option)
¾ Select S999
¾ (Copy As)
¾ Sales Organization S_ _ _

¾ (Enter)

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Exercise 115: Assign Sales Organization to Company Code


Purpose of Exercise
This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your
Company Code.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign sales organization to company code

Trans Code

Enter the following information:


¾ Select your sales organization S_ _ _
¾ Assign it to your company code C_ _ _

¾ (Enter)

¾ (Save)

¾ (Exit)

Record the system message:


Message

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Exercise 116: Ask the Instructor to perform this exercise for the
class.

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Exercise 117: Assign Distribution Channels to Sales Organization


Purpose of Exercise
This exercise has you assign the different ways in which your products reach your customer to your
Sales Organization.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign distribution channel to sales organization

Trans Code

Enter the following information:

¾
¾ SOrg S_ _ _
¾ DChl RE
Next Line
¾ SOrg S_ _ _
¾ DChl WH

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 118: Define Common Distribution Channels


Purpose of Exercise
This exercise is to define distribution channels which have common master data. The allocation is valid
within a sales organization.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Master Data → Define Common Distribution Channels

Trans Code

Enter the following information:


Locate your Sales Organizations
First Line (DChl RE)
¾ DCh-Conds RE
¾ DCh-Cust/Mt RE
Next Line (DChl: WH)
¾ DCh-Conds WH
¾ DCh-Cust/Mt WH

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 119: Define Division


Purpose of Exercise
This exercise will have you review the division you will be using. Since divisions are created at the
client level, once they are create everyone has access to them for use in their own organizational
structure. Divisions are a way of grouping materials, products, or services. A product can exist in only
one division. It is a way in which you could further divide you distribution channels if you desired to do
so.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics – General →
Define, copy, delete, check division

Trans Code

*The instructor, as a demonstration will complete this task.


All students will use this Division throughout the remainder of the course.

¾ Double Click on Define Division

¾ Select
¾ Create Division
01 General Products

¾ (Save)

Record the system message:


Message

¾ (Exit)

¾ (Cancel)

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Exercise 120: Assign Division to Sales Organization


Purpose of Exercise
This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign division to sales organization

Trans Code

Enter the following information:

¾
¾ SOrg: S_ _ _
¾ Dv: 01

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 121: Define Common Divisions


Purpose of Exercise
This exercise is to define the divisions that common master data should apply to. The definition is valid
within each sales organization.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Master Data → Define Common Division

Trans Code

Enter the following information:


Locate your Sales Organization
¾ DivCon: 01
¾ Div-Cus: 01

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 122: Set up Sales Areas


Purpose of Exercise
This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization, a
Distribution Channel and a Division. Sales Areas are crucial in pricing.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Set up sales area

Trans Code

Enter the following information:


Assign all the Distribution channels and Divisions to your Sales Organization as follows:

¾
¾ SOrg S_ _ _
¾ DChl RE
¾ Dv 01
Next Line
¾ SOrg S_ _ _
¾ DChl WH
¾ Dv 01

¾ (Enter)

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 123: Ask the Instructor to perform this exercise for the
class.

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Exercise 124: Create Shipping Point


Purpose of Exercise
This exercise has you create a shipping point within your plant. A shipping point is a physical location
inside your plant, from which you will ship items. Based on different loading and/or shipping
requirements, you can create one or more shipping points to meet your business requirements.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Definition → Logistics Execution →
Define, copy, delete, check shipping point

Trans Code

Enter the following information:

Double click on “Define shipping point”

¾ Select
¾ Shipping Point S_ _ _
¾ Shipping Point Description Shipping Point _ _ _
Times
¾ Factory Calendar US
¾ Leave all other fields blank.

¾ Select (Address)
Street Address
¾ Postal Code 57069
¾ City Vermillion
¾ Country US
¾ Region SD

¾ (Copy).

¾ (Save)

¾ (Copy) …to verify the address information.

Record the system message:


Message

¾ (Exit)

¾ (Cancel)

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Exercise 125: Assign Plant to Sales Organization and Distribution


Channel
Purpose of Exercise
This exercise will enable the integration between the Material Management (MM) and the Sales and
Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales
Organization and a Distribution Channel.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Sales and Distribution →
Assign sales organization – distribution channel – plant

Trans Code

Enter the following information:

¾
¾ SOrg: S_ _ _
¾ DChCust/Mt: RE
¾ Plnt: P_ _ _
Next Line
¾ SOrg: S_ _ _
¾ DChCust/Mt: WH
¾ Plnt: P_ _ _

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 126: Assign Shipping Point to Plant


Purpose of Exercise
The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only
exist in one plant. However, a plant can have many shipping points. The number of shipping points
will be dependent on your business requirements. Remember that a shipping point is a physical
location within a plant from which items are shipped.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Enterprise Structure → Assignment → Logistics Execution →
Assign shipping point to plant

Trans Code

Enter the following information:


¾ Select your plant by double-clicking P_ _ _
¾ From the pop-up window, select YOUR shipping point to be assigned to your plant

¾ (Copy)

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Unit 15:
Purpose of Unit
The purpose of Unit 15 is to create additional master data needed for conducting the customer order
management cycle. This will include creating the additional views needed for the material master,
creating additional General Ledger accounts, creating customers and assigning a pricing procedure.

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Exercise 127: Create Sales Views for Trading Goods


Purpose of Exercise
This exercise will have you create (extend) the trading good materials created in earlier material
management exercises. These new views for the material masters must now be created (extended) to
include the sales views in order to make the materials available for sale.

Additionally, materials must have sales views created (extended) for both distribution channels where
they will be sold; RE and WH.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Products → Material →
Trading Goods → Create

Trans Code MMH1


ON THE MENU BAR
Defaults → Organization levels… Copy from…
Company Code C_ _ _ C_ _ _
Plant P_ _ _ P_ _ _
Sales Org S_ _ _ S_ _ _
Distr Channel* RE RE

¾ (Continue)
System Menu: Defaults → Views…
¾ Select the views: Sales: Sales Org. Data 1
Sales: Sales Org. Data 2
Sales: General/Plant Data
¾ (Continue)

¾ Material BPEN_ _ _

¾ (Enter)

Sales: Sales org. 1 Tab


General data
¾ Division 01 (General Products)
¾ Delivering Plant P__ _
Tax data – MAKE SURE YOU MODIFY ALL THREE TAX JURISDICTION CODES

¾ Tax Jurisdiction Code UTXJ 0 (Exempt)


¾ County Sales Tax UTX2 0 (Exempt)
¾ City Sales Tax UTX3 0 (Exempt)

¾ (Enter)

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Sales: sales org. 2 Tab


Grouping terms
¾ Mat. Statistics Group 1 (“A” materials)

¾ (Enter)

Sales: General/Plant Tab


Shipping data (time in days)
¾ Trans. grp.: 0001 Pallets (for route determination)
¾ Loading Grp.: HAND Load by Hand (for shipping point determination)

¾ (Save)*

¾ Complete for the other materials that you sell using the same settings as BPEN_ _ _:
¾ CPEN_ _ _
¾ PPEN_ _ _
¾ BOX_ _ _

Repeat this process for each material that


you will sell in the Distribution channel: WH

Remember to change the defaults from RE


and create the WH views for all the materials
Hint: To expedite the Sales view creation process use the “copy” method by entering a material (that
has already been extended) in the “Copy from…” field. Then continue as instructed, noticing that the
initial materials data defaults into the new materials fields.

¾ (Save after each material)

It is a common error for people to forget to enter both RE


and WH views. It is also common for people to forget to do
all four materials. If you do not do these correctly you will
get errors on later exercises. You must repeat these steps
for RE and WH using all four materials.
Record the system messages:
Material Created/Extended Created/Extended
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
BOX_ _ _

¾ (Exit)

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Exercise 128: Create Sales Revenue Account


Purpose of Exercise
This exercise will have you create the two general ledger accounts you will need to record revenues
and discounts from revenues.

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code

Enter the following information:

¾ G/L Account 600_ _ _


¾ Company Code C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text Sales Revenue
¾ G/L acct long text Sales Revenue

Control Data TAB


Account control in company code
¾ Account currency USD
¾ Posting without tax allowed Selected

Account management in company code


¾ Check Line item display
¾ Sort key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Check “Post automatically only”

¾ (Save)

Record the system message:


Message

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 129: Create Sales Revenue Deductions Account


Purpose of Exercise
To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales
Discounts

Navigation
Menu Path
Accounting → Financial Accounting → General Ledger → Master Records →
G/L Accounts → Individual Processing → Centrally

Trans Code

Enter the following information:

¾ G/L Account 610_ _ _


¾ Company Code C_ _ _

¾ (Create)

Type/Description TAB
Control in chart of accounts
¾ Account Group Profit & Loss Accounts
¾ Select Radio Button P&L statement acct

Description
¾ Short text Revenue Deductions
¾ G/L acct long text Revenue Deductions

Control Data TAB


Account control in company code
¾ Account currency USD
¾ Posting without tax allowed Selected

Account management in company code


¾ Check Line item display
¾ Sort key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZALL
¾ Check “Post automatically only”

¾ (Save)

Record the system message:


Message

¾ (Exit)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 130: Review Sold-to, Ship-to, Payer & Bill-to Account


Groups
Purpose of Exercise
This exercise is to have you review the different account groups that you will use to create your
customers. Account groups control the data required to create customers (business partners)

This is a review only exercise (Do not change or save).

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Financial Accounting → Accounts Receivable and Accounts Payable →
Customer Accounts → Master Data →
Preparations for Creating Customer Master Data →
Define Account Groups with Screen Layout (Customers)

Trans Code

¾ (Change-->Display)

¾ Select 0001 - Sold-to Parties

¾ (Details)
¾ Select General Data
¾ Select
¾ Review the required fields by double clicking on the various groups

¾ (Back)
¾ Select Company code data
¾ Select
¾ Review the required fields of the various groups

¾ (Back)
¾ Select Sales data
¾ Select
¾ Review the required fields of the various groups

¾ (Back) Twice

¾ Select 0002 – Goods Recipient (Ship-to)

¾ (Details)
¾ Select General Data
¾ Select
¾ Review the required fields of the various groups

¾ (Back)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 131: Create Customer


Purpose of Exercise
The purpose of this exercise is to have you create customers. You have already created business
partners (Vendors) in both Financial Accounting (FI) and Material Management (MM). Since you are in
the Sales and Distribution (SD) module now, you will create general, company code (FI) and sales and
distribution (SD) views for your customers. When you created vendors you could create them centrally
– this created all three views from a single point. The same functionality is available for customers. In
Sales and Distribution (SD) it is called “Create Complete” indicating that you want to create the General
Data, Company Code (FI) and Sales and Distribution views at the same time.

In this exercise you will create five customers. Three of these will be in your retail distribution channel
and two will exist in your wholesale distribution channel.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partner →
Customer → Create → Complete

Trans Code XD01

You will create and repeat this process for the following
customers. Note the change in distribution channel.
• The Rushmore Group, LLC – Vermillion, SD 57069 Dist.Ch: RE
• SAP, America – Newtown Square, PA 19073 Dist.Ch: RE
• Promotional Products, Inc. – Sacramento, CA 95814 Dist.Ch: WH
• Pleasure Boats Buying Group – Miami, FL 33010 Dist.Ch: WH
• Tangiers Leasing – Vermillion, SD 57069 Dist.Ch: RE
(Note: Tangiers Leasing is both a Customer and Vendor)

Enter the following information:

¾ Account group Sold-to party


¾ Customer (Leave blank)
¾ Company code C_ _ _

Sales Area
¾ Sales Organization S_ _ _
¾ Distribution Channel as listed above for each customer
¾ Division 01

¾ (Continue)

Address TAB:
Name
¾ Name: Customer’s name (see above list)
Search term
¾ Search Term: ___
Street Address
¾ Postal Code: Customer’s zip code

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¾ City: Customer’s city


¾ Country: US
¾ Region: Customer's State
¾ Transportation zone Enter appropriate Transportation zone (used for route determination)
Click the + sign to the right for more fields
in order to see Transportation zone.
Communication
¾ Language: English

Control data TAB (only when creating for Tanager Leasing):


Account control
¾ Vendor Enter the vendor number for Tanager Leasing – remember that Tanager
Leasing is not only a customer but also a vendor

¾ Select (Financial Accounting)

Account Management TAB:


Accounting Information
¾ Recon. account Enter your A/R reconciliation account number (110_ _ _)
¾ Sort key 001 (posting date)

Payment transactions TAB:


Payment Data
¾ Terms of payment 0001 (Payable immediately, Due net)

¾ Select
Sales TAB:
Sales order
¾ Currency: USD
Pricing/Statistics
¾ Cust.pric.proc. 1 (standard)
¾ Cust. Stats. Grp 1 “A” material. (helps determine which data are updated in the LIS)

Shipping TAB:
Shipping
¾ Delivery priority 02 (normal item)
¾ Order Combination Selected (default)
¾ Shipping Conditions 01 (standard)
¾ Delivering Plant P_ _ _
Partial deliveries
¾ Max.part.deliveries 3 (9 is the default)

Billing Document TAB:


Delivery and payment terms
¾ Incoterms FOB, Origin Shipping Dock (note the both are necessary)
¾ Payment terms 0001
Accounting
¾ Acct assgmt group 01 (Domestic Revenues)
Taxes
¾ Tax Classification 0 (for all 3 tax categories)

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¾ (Save)

¾ Repeat for each of the new customers and record their


customer numbers.

Record the system message:


Customer Customer Number
The Rushmore Group, LLC
SAP, America
Promotional Products, Inc.
Pleasure Boats Buying Group
Tanagers Leasing

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Exercise 132: Create Ship-to party


Purpose of Exercise
In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has an
organization to which they wish to have you ship directly. This new ship-to or goods recipient party is
SAP, America – UAP (University Alliance Program). In order to do this you will create a specific ship-to
customer for this separate address.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partners →
Customer → Create → Complete

Trans Code

Enter the following information:

¾ Account group Goods Receipt


¾ Customer (Leave blank)
¾ Company code C_ _ _
Sales Area
¾ Sales Organization S_ _ _
¾ Distribution Channel RE
¾ Division 01

¾ (Continue)

Address TAB:
Name
¾ Name SAP, America – UAP
Search term
¾ Search term ___
Street Address
¾ Postal Code 19073
¾ City Newtown Square
¾ Country US
¾ Region PA
¾ Transportation zone 000000001
Communication
¾ Language English

¾ Select (Financial Accounting)


Account Management TAB:
Accounting Information
¾ Recon. account Enter your A/R reconciliation account number (110_ _ _)
¾ Sort key 001 (posting date)

Payment Transactions TAB:


Payment data
¾ Terms of payment 0001 (Payable immediately, Due net)

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Select

Shipping TAB:
Shipping
¾ Delivery Priority 02 (normal item)
¾ Order Combination Selected (default)
¾ Shipping Conditions 01 (standard)
¾ Delivering Plant P_ _ _
Partial deliveries
¾ Max. partial deliveries 3 (9 is the default)

Billing Document TAB:


Taxes
¾ Tax Classification 0 (for all 3 tax categories)

¾ (Save)

Record the system message:


Customer Customer Number
SAP, America - UAP

¾ (Exit)

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Exercise 133: Assign Ship-to party to Customer


Purpose of Exercise
In this exercise you will assign the newly created good recipient to the sold-to party created in an
earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to
party – not to replace the old ship-to party with a new one. You will complete this by changing the
original SAP, America customer by adding SAP, America – UAP customer as an additional ship-to
party on the Partner Functions Tab of the sold-to party.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partners →
Customer → Change → Complete

Trans Code

Enter the following information:


¾ Customer: Customer # for SAP, America
¾ Company Code C_ _ _
Sales area
¾ Sales Organization S_ _ _
¾ Distribution channel RE
¾ Division 01

¾ (Continue)

¾ Select (if needed)


Partner Functions TAB:
Partner Functions
¾ Partner function (add new line) SH (Ship-to party)
¾ Number Customer # for SAP, America - UAP

¾ (Enter)
“Ship to Party” and the name will appear.

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Unit 16:
Purpose of Unit
The purpose of Unit 16 is to define prices for materials, specific customer prices, and discounts. In this
unit you will also establish credit limits for your customers and define those material stocks that will be
considered when you are conducting an availability check for a sales order.

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Exercise 134: Create Material Prices


Purpose of Exercise
In this exercise you will create material prices that any customer would pay. In determining price this
would be the last price that would be used to determine pricing for an item.

Prices are defined by Sales Organization and Distribution Channel.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Conditions → Create →

Prices → Material Price

Trans Code VK31

Enter the following information to set up retail prices:

¾ Select Cnty SOrg. DChl Material ReSt


¾ Sales Organization S_ _ _
¾ Distribution Channel RE

Enter the following material and pricing information:


(Co) Condition Material Amount
PR00 BPEN_ _ _ $ 1.09
PR00 CPEN_ _ _ $ 2.29
PR00 PPEN_ _ _ $ 9.95
PR00 BOX_ _ _ $ 0.49

¾ (Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates.

¾ (Save)

Make sure you click Save to enter the pricing condition into the system.
Record the system message:
Message

Enter the following information to set up wholesale prices:

¾ Double click on

¾ Select Cnty SOrg. DChl Material ReSt


¾ Sales Organization S___
¾ Distribution Channel WH

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Enter the following material and pricing information:


(Co) Condition Material Amount
PR00 BPEN_ _ _ $ 0.89
PR00 CPEN_ _ _ $ 1.99
PR00 PPEN_ _ _ $ 7.50
PR00 BOX_ _ _ $ 0.49

¾ (Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates.

¾ (Save)

Make sure you click Save to enter the pricing condition into the system.
Record the system message:
Message

¾ (Exit)

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Exercise 135: Create Customer Specific Material Price


Purpose of Exercise
In this exercise you will create a special price that a specific customer receives for a specified validity
period.

This allows you to create special customer/material pricing.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Conditions → Create →

Prices → Individual Prices

Trans Code VK31

Enter the following information:

¾ Select CnTy SOrg. DChl Customer Material ReSt


¾ Sales Organization S_ _ _
¾ Distribution Channel RE
¾ Customer SAP, America

Enter the following material and pricing information:


(Co) Condition Material Amount Valid From Valid to
PR00 CPEN_ _ _ $ 2.09 Today’s Date 3 months from today
PR00 PPEN_ _ _ $ 8.50 Today’s Date 3 months from today

¾ (Enter)
The system will automatically enter the material descriptions and units of measure

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 136: Create Customer Discount


Purpose of Exercise
The purpose of this exercise is to show how a customer specific discount is created.

This also serves to introduce you to the concept of a pricing scale.

This condition type is currently set for Item condition (line item), but could be changed to Header
condition in configuration. If it is set to a Header condition, the discount would apply to the order as a
whole rather than to the individual line items in the order.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Conditions → Create →

Discounts/Surcharges → By Customer

Trans Code VK31

Enter the following information:

¾ Select CnTy SOrg. DChl Customer ReSt


¾ Sales Organization S_ _ _
¾ Distribution Channel WH
Customer with Release Status
¾ (Co) Condition K007
¾ Customer Promotional Products, Inc.

¾ (Enter)
¾ Select K007 line

¾ Click on the scales button to give the customer a discount of 5% for order values between
$1,000.00 and $1,999.99 and a discount of 8% for order values between $2,000.00 and $2,999.99
and a discount of 10% for orders larger than $2,999.99.

Scale value 1000.00 Amount 5


Scale value 2000.00 Amount 8
Scale value 3000.00 Amount 10

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 137: Establish Credit Limit for Customers


Purpose of Exercise
The purpose of this exercise is to establish credit limits for your customers. Each customer has an
established credit limit. How the system reacts to a customer that has exceeded the credit limit you
established is determined in configuration. The current setting is to provide a warning message, but
not stop the processing of an order or delivery.

Navigation
Menu Path
Logistics → Sales and Distribution → Credit Management → Master Data →
Change

Trans Code FD32

Enter the following information:


¾ Customer Customer # for The Rushmore Group, LLC
¾ Credit control area C_ _ _
¾ Check the following Overview
Central Data
Status

¾ (Enter)
Page forward to:
Customer Credit Management Change: Central Data
Maximum permitted credit limits
¾ Total amount 5000
¾ Individual limit 5000
¾ Currency USD
Customer Credit Management Change: Status
Credit limit data
¾ Credit Limit 5000

¾ (Save)

Repeat this for the other four customers. Note that the
amounts need to be in all three places.
Customer Credit limit Currency
The Rushmore Group, LLC $ 5,000 USD
SAP, America $ 25,000 USD
Promotional Products, Inc. $ 2,500 USD
Pleasure Boats Buying Group $ 5,000 USD
Tanager Leasing $ 1,000 USD

Message

¾ (Exit)

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Unit 17:
Purpose of Unit
The purpose of Unit 16 is to complete some final details necessary to prepare you for the
comprehensive system test that begins in the next unit. This unit will have you create some specialized
master data as well as complete the final configuration steps of shipping point and revenue account
assignment determinations.

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Exercise 138: Assign Sales Areas to Pricing Procedure


Purpose of Exercise
The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing
procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure which
will be discussed in detail in the next unit is the manner in which prices are assigned to individual line
items in your order as well as discounts, surcharges, etc.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Basic Functions → Pricing → Pricing Control →
Define and Assign Pricing Procedures

Trans Code

Double click on Define Pricing Procedure Determination


Enter the following information:

¾ Select
Verify details of:
SOrg DChl Dv DoPr CuPP PriPr
S_ _ _ RE 01 A 1 RVAAPC
S_ _ _ WH 01 A 1 RVAAPC

¾ (Enter)

¾ (Save)

Record the system message:


Message

¾ (Exit)

¾ (Cancel)

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Exercise 139: Ask the instructor to perform this exercise for the
class.

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Exercise 140: Assign Sales and Delivery Documents to Credit Check


Purpose of Exercise
The purpose of this exercise is to assign sales and delivery documents to a Credit Check.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Basic Functions →
Credit Management/Risk Management → Credit Management →
Assign Sales Documents and Delivery Documents

Trans Code

Verify the following information

Double click on Credit limit check for order types


¾ For Order type OR
¾ Credit Check A

¾ (Back)

Record the system message:


Message

¾ (Exit)

¾ (Cancel)

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Exercise 141: Create Shipping Point Determination


Purpose of Exercise
In this exercise you will create the table that will determine the shipping point to be used in your plant.
While you have only created one shipping point, you still need to create the determination table. In
determining the shipping point, the following are considered:
• The Plant from the (1) Customer Ship-to Master or the (2) Material Master,
• The Shipping Conditions from the customer master, and
• The Loading Group from the material master.

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Logistics Execution → Shipping → Basic Shipping Functions →
Shipping Point and Goods Receiving Point Determination →
Assign Shipping Points

Trans Code

Enter the following information:

¾ Select
Shipping Point Information:
SC (Shipping LGrp Plnt PrShP (Proposed Shipping point):
condition): (Loading group): (Plant):
01 (Standard) HAND (Load by Hand) P_ _ _ S_ _ _
01 (Standard) CART (Handcart) P_ _ _ S_ _ _

¾ (Enter)

¾ (Save)

Record the system message:


Message

¾ (Exit)

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 142: Create Revenue Account Assignment Key


Purpose of Exercise
This exercise creates the automatic posting of revenues when the billing document is created. At time
of billing revenues are posted to the General Ledger Account. Which account to be posted is
determined by a combination of:
• The Sales Organization,
• The Account assignment key, and
• The Account Assignment Group (Customer Master)

Navigation
Menu Path Tools → Customizing → IMG → Execute Project→
Sales and Distribution → Basic Functions → Account Assignment/Costing →
Revenue Account Determination → Assign G/L Accounts

Trans Code

¾ Select Table 2: “Cust. Grp/Account Key”

¾ (Choose)

Enter the following information:

¾ Select
Account assignment information:
App CndTy ChAc SOrg AAG ActKy G/L Account
V KOFI C_ _ _ S_ _ _ 01 ERL 600_ _ _
V KOFI C_ _ _ S_ _ _ 01 ERS 610_ _ _

¾ (Enter)

¾ (Save)

Record the system message:


Message

¾ (Exit back to the Easy Access Menu)

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Exercise 143: Check Stock Status


Purpose of Exercise
The purpose of this exercise is to obtain current inventory information about your products.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview

Trans Code MMBE

Enter the following information:

Database selections
¾ Material Choose any material
¾ Plant P_ _ _

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Record the unrestricted use quantity (Unrestricted use) stock type


¾ Record the sales orders quantity (Sales orders) stock type
¾ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _
Storage Location
Stock Type Quantity Quantity Quantity Quantity
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Comprehensive Test of Business Case Scenario

Unit 18:
Purpose of Unit
The purpose of Unit 18 is to provide a comprehensive testing of the organizational and master data,
you have set up using a series of transactions. These transactions will provide you with an
understanding of how the options you selected during configuration impact your transactions.

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Exercise 144: Create Sales Order


Purpose of Exercise
This exercise will have you create a sales order. This if the first exercise that will test the configuration
of your system as a trading goods company. The other exercises in this unit replicate the sales
exercises completed in Unit 2.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create

Trans Code VA01

Enter the following information:

¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel RE
¾ Division 01

¾ (Enter)
¾ Sold-to party Customer # for The Rushmore Group, LLC
¾ PO Number 144-_ _ _
¾ PO date Today’s date

Sales TAB
¾ Req. deliv. date 3 days from today

Enter the following:


Material QTY
BPEN_ _ _ 250
CPEN _ _ _ 100
PPEN _ _ _ 50
BOX _ _ _ 150

¾ (Enter)

Review
Item Specific Data:
¾ Select line item 10
¾ (Conditions)
¾ Review item pricing
What is the price per unit for BPEN_ _ _? _____________________

¾ (Back)

¾ Select line item 20


¾ (Schedule lines for item)
¾ What is the date for the confirmed quantity? _______________________

¾ (Back)

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¾ Select line item 30


¾ (Display availability)
¾ What is a simulated Requirement? _____________________________________

¾ (Back)

Header Data:
System Menu: Goto → Header → Sales

Sales TAB
Note and record the pricing procedure ______________________

Conditions TAB
Note and record the net value for the order – this is the total of all line items $____________________

¾ (Back)

¾ (Save)

Record the system message:


Message

¾ (Exit)

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Exercise 145: Check Stock Status


Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

¾ Open a new session (or System Menu: System → Create session)


Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview

Trans Code

Enter the following information:

Database selections
¾ Material Any material from your sales order
¾ Plant P_ _ _

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Record the unrestricted use quantity (Unrestricted use) stock type


¾ Record the sales orders quantity (Sales orders) stock type
¾ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _
Storage Location
Stock Type Quantity Quantity Quantity Quantity
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 146: Create Delivery Note for Sales Order


Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customer’s order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order

Trans Code

Enter the following information:


¾ Shipping point: S_ _ _
Sales order data
¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the sales order created earlier

¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab
¾ Click on the line item 10

¾ (Item Details)
¾ What is the picking status? _______________________________

¾ (Back)
Picking Tab:
¾ Enter the Storage location for each item
¾ Sloc: 10 (Inventory)

¾ (Save)
¾ Record the Outbound Delivery number: _________________

Record the system message:


Message

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 147: Check Stock Status


Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

¾ Open a new session (or System Menu: System → Create session)


¾ Now go to your other session (Alt + Tab), and leave this session open.
¾ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview

Trans Code

Enter the following information:

Database selections
¾ Material Any material from your sales order
¾ Plant P_ _ _

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Record the unrestricted use quantity (Unrestricted use) stock type


¾ Record the sales orders quantity (Sales orders) stock type
¾ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _
Storage Location
Stock Type Quantity Quantity Quantity Quantity
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 148: Picking Materials on Delivery Note


Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code VL02N

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ (Enter)
The material delivery quantity is proposed.
Picking Tab
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Picked Qty = Deliv. Qty

¾ (Save)
¾ Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the “Schd. for delivery” stock type field.

Record the system message:


Message

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 149: Post Goods Issue


Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory and
costs of goods sold are impacted by this transaction.

If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at
the time the goods are received at the customer’s location. However, the system reflects the materials
are no longer available in your stock at the time of post good issue.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change→ Single Document

Trans Code

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ Select

The system returns a message indicating change to the delivery note.

Record the system message:


Message

¾ (Exit) To return to SAP Easy Access Menu

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 150: Check Stock Status


Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

¾ Now go to your other session (Alt + Tab), and leave this session open.
¾ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview

Trans Code

Enter the following information:

Database selections
¾ Material Any material from your sales order
¾ Plant P_ _ _

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Record the unrestricted use quantity (Unrestricted use) stock type


¾ Record the sales orders quantity (Sales orders) stock type
¾ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _
Storage Location
Stock Type Quantity Quantity Quantity Quantity
Unrestricted Use
Sales Orders
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 151: Bill Customer


Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you can
bill your customer for those goods.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create

Trans Code VF01

The system will default the last delivery document created.

¾ (Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
¾ Record the total net value billed to the customer: $____________________

¾ (Save)
Record the billing document number that is displayed at the bottom of the screen ________________

Record the system message:


Message

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 152: Post Receipt of Customer Payment


Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account and
reduce the customers account receivable balance as well as the account receivable reconciliation
account.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payment

Trans Code

Enter the following information:

¾ Document Date: Today’s date


¾ Company Code: C_ _ _
¾ Currency/Rate: USD

Bank data:
¾ Account: 100_ _ _
¾ Amount: Enter the amount of the payment (from sales order)

Open item selection


¾ Account: Customer # for The Rushmore Group, LLC

¾ Select

¾ Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $ 0.00

¾ (Post)

¾ Record the document number for this posting ________________

Record the system message:


Message

¾ (Exit)

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Exercise 153: Review Document Flow


Purpose of Exercise
This exercise provides you with exposure to a powerful tool in customer order management. The
document flow provides a look at the entire transaction from beginning to the end. In this example, you
have created an order, a delivery, posted goods issue, billed the customer and received payment. To
examine the flow, you can begin with any one of these document numbers and the document flow will
show an audit trail of all documents tied to that number.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Display

Trans Code

¾ Enter your sales order number.

System Menu: Environment → Display Document flow

The system displays a list of documents associated with the order.

¾ Click on the line of the GD goods issue: delvy 49000….###

¾ Select
The system displays the material document with a goods movement “601”, which is the movement type
for goods issue to a delivery note (Post Goods Issue).

¾ Select to view the account postings for this goods movement.

¾ (Back) To the Document Flow Screen


It can be seen that the:
1. The entire document flow is shown.
2. There are no open documents.
3. The business cycle is complete.

Note: You can view the document flow from the Sales Order, Delivery or Billing screens.

¾ Click on the line of the Standard Order #


¾ Select the
¾ The document flow can be seen in greater detail.

¾ Click on the line of the Outbound Delivery #


¾ Select the
¾ The Document Header Status can be viewed

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Unit 19:
Purpose of Unit
The purpose of Unit 19 is to create a sales order using your customer info record for Pleasure Boats
Buying Group and then complete the order to cash business process.

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Exercise 154: Create Customer Material Info Record


Purpose of Exercise
This exercise introduces you to the concept of Customer Material Information Records. When a
customer wishes to order materials from us using a different naming convention than you do, you can
set up a Customer Material Info Record which allows us to enter materials by the customer's specific
naming convention. This is especially true in the wholesale area. Customers order products by their
product number not necessarily your product number. SAP provides for the translation of these
materials into your material names, which enables the customer and your sales representative to
communicate clearly.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Agreements →
Customer Material Information → Create

Trans Code VD51

Enter the following information:


¾ Customer Customer # for Pleasure Boats Buying Group
¾ Sales Organization S_ _ _
¾ Distribution Channel WH

¾ (Enter)
¾ Enter the following materials and the corresponding customer material name as indicated:
Material – Customer Specific Information:
Material No Customer Material Number
BPEN_ _ _ Pen-Low
CPEN_ _ _ Pen-Med
PPEN_ _ _ Pen-High
BOX_ _ _ Pen-Box

¾ (Enter)

¾ (Save)

Record the system message:


Message

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Exercise 155: Create Sales Order Using Customer Info Record


Purpose of Exercise
This exercise will have you create a sales order using Pleasure Boats Buying Group customer/material
info record (their part numbers/name).

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create

Trans Code

Enter the following information:

¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel WH
¾ Division 01

¾ (Enter)
¾ Sold-to party Customer # for Pleasure Boats Buying Group
¾ PO Number 155-_ _ _
¾ PO date Today’s date

¾ (Enter)

Ordering party tab


A new field appears in the Sales Order line item: “Customer Material Numb.”

Enter the following customer materials and quantities:


Customer Material Numb Order Quantity Material (Leave blank)
Pen-Low 250
Pen-Med 100
Pen-High 30
Pen-Box 130

¾ (Enter)

Note: The system references the customer material numbers and copies our equivalent material number
and all relevant data.

¾ Check the pricing to see that wholesale pricing was applied.

¾ Go to the header and record the Sales Orders Net Value $________________________

¾ (Save)

Record the order number: _______________________

Record the system message:


Message

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Exercise 156: Create Delivery for Sales Order


Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customer’s order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order

Trans Code

Enter the following information:


¾ Shipping point: S_ _ _
Sales order data
¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the sales order created earlier

¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab
¾ Click on the line item 10

¾ (Item Details)
¾ What is the picking status? _______________________________

¾ (Back)
Picking Tab:
¾ Enter the Storage location for each item
¾ Sloc: 10 (Inventory)

¾ (Save)
¾ Record the Outbound Delivery number: _________________

Record the system message:


Message

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Exercise 157: Pick Materials on Delivery Note


Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ (Enter)
The material delivery quantity is proposed.
Picking Tab
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Picked Qty = Deliv. Qty

¾ (Save)

To recheck the stock status (see earlier exercises):


¾ Create new session.
¾ Check the stock status of the materials
¾ Check the stock status of the materials. Note that the stock status - the quantities are in the “Schd.
for delivery” stock type field.

Record the system message:


Message

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Exercise 158: Post Goods Issue


Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory and
costs of goods sold are impacted by this transaction.

Navigation
Menu Path:
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code:

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ Select

The system returns a message indicating change to the delivery note.

To recheck the stock status (see earlier exercises):


¾ Switch back to your other session that is still on the Stock overview.
¾ Check the stock status of the materials

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use”
stock quantity has been reduced.

Record the system message:


Message

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Exercise 159: Bill customer


Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you can
bill your customer for those goods.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create

Trans Code

The system will default the last delivery document created.

¾ (Execute)
The system displays the customer and the materials on the delivery with total values to be billed.
¾ Record the total amount billed to the customer: $____________________

¾ (Save)
Record the billing document number that is displayed at the bottom of the screen ________________

Record the system message:


Message

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Exercise 160: Post Receipt of Customer Payment


Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account and
reduce the customers account receivable balance as well as the account receivable reconciliation
account.

Navigation
Menu Path:
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments

Trans Code:

Enter the following information:

¾ Document Date: Today’s date


¾ Company Code: C_ _ _
¾ Currency/Rate: USD

Bank data:
¾ Account: 100_ _ _
¾ Amount: Enter the amount of the payment (from sales order)

Open item selection


¾ Account: Customer # for Pleasure Boats Buying Group

¾ Select

¾ Review the “Not assigned” amount. Is it equal to zero?

¾ (Post)

¾ Record the document number for this posting ________________

Record the system message:


Message

¾ Return to the Sales Order and review the Document flow for the customer orders that you just
processed.

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Unit 20:
Purpose of Unit
The purpose of Unit 20 is to create a sales order using a scheduling agreement for The Rushmore
Group and deliver against the scheduling agreement.

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Exercise 161: Create a Scheduling Agreement


Purpose of Exercise
This exercise will have you create a scheduling agreement for The Rushmore Group.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Scheduling Agreement → Create

Trans Code

Enter the following information:

¾ Sched. Agreemt Type LP


Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution Channel RE
¾ Division 01

¾ (Enter)
¾ Scheduling Agreeme (leave blank)
¾ Sold-to party The Rushmore Group, LLC
¾ Ship-to part leave blank
¾ PO number 161-_ _ _
¾ PO date Today’s date

Item overview TAB:


¾ Description: Scheduling Agreement _ _ _
¾ Valid-from date: Today’s date
¾ Valid-to date: Six months from today’s date
All items
¾ Material: CPEN_ _ _
¾ Target quantity: 250

¾ (Enter)

¾ Select the item line for CPEN_ _ _


¾ Select Schedule lines for items button from the button bar on the bottom

Enter three schedule lines


¾ First line 6 days from today for 50 pens
¾ Second line 14 days from today for 100 pens
¾ Third line: 2 months from today for 100 pens

¾ (Enter)

¾ (Save)

¾ Record the Scheduling Agreement Number: ___________________

Record the system message:


Message

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Exercise 162: Process Deliveries for a Scheduling Agreement


Purpose of Exercise
This exercise will have you create a delivery with reference to the scheduling agreement.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With Reference to Sales Order

Trans Code

Enter the following information:


¾ Shipping point: S_ _ _
Sales order data
¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the Scheduling Agreement created earlier

¾ (Enter)
¾ Performing the steps for Picking and Posting Goods Issue.
¾ Record Outbound Delivery Number: _________________________
¾ Repeat the exercise using a selection date 14 day’s from today’s date
¾ Record Outbound Delivery Number: _________________________

Note that by selecting dates after the due date of each schedule line, only the material scheduled
as due by that date is selected

Record any system message:


Message

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Exercise 163: Display Scheduling Agreement


Purpose of Exercise
This exercise has you display the scheduling agreement you created earlier to review the current
status.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Scheduling Agreement → Display

Trans Code

Enter the following information:

¾ Scheduling Agreement Scheduling Agreement # you created

¾ (Enter)
¾ Select the line item

¾ Select (Schedule lines for item)

Note the “Delivered qty” field now has the quantity of the material delivered filled in for those deliveries
that have been made.

Select (Display document flow)

Review the document flow you will see one schedule agreement followed by first outbound delivery, the
picking request and the post goods issue then the second outbound delivery, the picking request and the
post goods issue.

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Exercise 164: Check Stock Status


Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview

Trans Code

Enter the following information:

Database selections
¾ Material CPEN _ _ _ (check for all materials and record below)
¾ Plant P_ _ _

¾ (Execute)

¾ Select the plant line in the display.

¾ Select

¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.

¾ Check the unrestricted use quantity (Unrestricted use) stock type


¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the customer scheduling agreements quantity (Customer Scheduling Agreements) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _
Storage Location
Stock Type Quantity Quantity Quantity Quantity
Unrestricted Use
Sales Orders
Customer Scheduling Agreements
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 165: Bill customer


Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you can
bill your customer for those goods.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create

Trans Code

Create a billing document for each of the two outbound delivery documents created in exercise 162.
¾ Record the billing document number for the 1st delivery: __________________________
¾ Record the billing document number for the 2nd delivery: __________________________
¾ What is the total for both invoices? ___________________________

Record any system message:


Message

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Exercise 166: Run Customer Credit Check


Purpose of Exercise
The purpose of this exercise is to review the customer credit profile.

Navigation
Menu Path
Logistics → Sales and Distribution → Credit Management →
Credit management info system → Overview

Trans Code

Enter the following information:


¾ Credit account Customer # for The Rushmore Group, LLC
¾ Credit control area C_ _ _

¾ (Execute)

¾ Place cursor on customer number


System Menu: Environment → Credit Master Sheet
¾ Review information

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Exercise 167: Post Receipt of Customer Payment


Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account and
reduce the customers account receivable balance as well as the account receivable reconciliation
account.

Navigation
Menu Path:
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments

Trans Code:

Enter the following information:

¾ Document Date: Today’s date


¾ Company Code: C_ _ _
¾ Currency/Rate: USD

Bank data:
¾ Account: 100_ _ _
¾ Amount: Enter the amount of the payment (total from both invoices)

Open item selection


¾ Account: Customer # for The Rushmore Group, LLC

¾ Select

¾ Review the “Not assigned” amount. Is it equal to zero?

¾ (Post)

¾ Record the document number for this posting ________________

¾ Note that we can clear more than one invoice with a single incoming payment.

Record the system message:


Message

¾ Return to the Scheduling Agreement and review the Document flow for the agreement.

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Unit 21:
Purpose of Unit
The purpose of Unit 21 is to create two sales orders. One sales order using the item proposal and the
second sales order that will result in a credit warning, as well as request more goods than you have for
sale. This will require you to run Material Requirements Planning, convert purchase requisitions to
purchase orders, receive the goods, receive the invoices, and post payment to the vendors. The
deliveries for these sales orders will be completed in the next unit.

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Exercise 168: Create Item Proposal


Purpose of Exercise
The purpose of this exercise is to allow for situations where a customer often places an order with the
same line items, an Item Proposal (order template) can be created with the standard line items and
quantities already filled in. You can then pull the standard items in as you create the sales order by
referencing the Item Proposal. Once referenced and pulled into the order quantities can be changed,
line items can be deleted or added.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Products →
Item Proposal → Create

Trans Code

Enter the following information:


¾ Item Proposal Type PV
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution Channel RE
¾ Division 01

¾ (Enter)
¾ Item proposal leave blank
¾ Description SAP Promotion Set
¾ Valid-from date Today’s date
¾ Valid-to date One year from today
¾ Enter the following materials and quantities:
BPEN_ _ _ 100
CPEN_ _ _ 75
PPEN_ _ _ 25
BOX_ _ _ 100

¾ (Enter)

¾ (Save)
¾ Record the Item Proposal Number: _____________________

Record any system message:


Message

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Exercise 169: Assign Item Proposal to Customer


Purpose of Exercise
In this exercise you will now assign that item proposal to the customer master. Whenever you ask for
an Item Proposal in a sales order for that customer, the system will default this Item Proposal.

Navigation
Menu Path
Logistics → Sales and Distribution → Master Data → Business Partner →
Customer → Change → Complete

Trans Code

Enter the following information:


¾ Customer SAP America
¾ Company Code C_ _ _
Sales area
¾ Sales Organization S_ _ _
¾ Distribution Channel RE
¾ Division 01

¾ (Enter)

¾ Select
Sales TAB
¾ Item proposal # of the newly created item proposal.

¾ (Save)

Record the system message:


Message

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Exercise 170: Create Sales Order Using Item Proposal


Purpose of Exercise
This exercise will have you create a sales order using the item proposal we created and assigned to
SAP, America. We will use the materials and quantities in the item proposal.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create

Trans Code

Enter the following information:

¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel RE
¾ Division 01

¾ (Enter)
¾ Sold-to party Customer # for SAP, America
¾ Ship-to party Leave Blank
¾ PO Number 170-_ _ _
¾ PO date Today’s date

¾ (Enter)

A pop-up window appears with the two “ship-to” addresses for this customer.
¾ Select SAP, America – UAP

¾ (Enter)

¾ Select: to search for your item proposal

In the pop-up window, the system copies the number of the product proposal for this customer

¾ Select

You may also need to select the delivery you wish:


• One-time del. On req. del. dte.
• Complete delivery
• Dely proposal
¾ Select (Copy) for a Complete delivery – Note: This may happen for multiple items.

Review the pricing options:


¾ Select the line item CPEN_ _ _
¾ Click and note the pricing ___________________________

¾ (Back)

¾ Select the line item PPEN_ _ _

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¾ Click and note the pricing ____________________________

¾ (Back)

¾ Select the line item BPEN_ _ _


¾ Click and note the pricing ___________________________

¾ (Back)

Does the material pricing include the special customer pricing that was established for SAP, United
Kingdom? ________________________________________________________________________

¾ Record the Sales Order Net Value: _________________________

¾ (Save)

¾ Record the Sales Order Number: _____________________________

Record any system message:


Message

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Exercise 171: Create Sales Order – Value Discount


Purpose of Exercise
This exercise will have you create a sales order that will demonstrate the discounts prices we
established for Promotional Products, Inc.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Create

Trans Code

Enter the following information:

¾ Order type OR
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution channel WH
¾ Division 01

¾ (Enter)
¾ Sold-to party Customer # for Promotional Products, Inc
¾ PO Number 171-_ _ _
¾ PO date Today’s date

¾ (Enter)

Sales TAB
¾ Req. deliv. date 3 days from today

Enter the following:


Material QTY
BPEN_ _ 1000
CPEN _ _ _ 550
PPEN _ _ _ 275
BOX _ _ _ 825

¾ (Enter)

You will need to select the delivery you wish:


• One-time del. On req. del. dte.
• Complete delivery
• Dely proposal
¾ Select (Copy) for a Complete delivery

You will receive one or more warnings that credit limit is exceeded – Note: This is only an information
message or warning; as such you will be able to continue processing the order.

¾ Select the line item CPEN_ _ _


¾ Click and note the pricing and discount

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¾ (Back)

¾ Select the line item PPEN_ _ _


¾ Click and note the pricing and discount

Review
The material pricing includes the 5% discount from the customer-specific material pricing record for
>$1,000 and <$2,000 and the 8% discount for items with an extended value of >$2,000 and <$3,000 and
the 10% discount for items with an extended value of >$3,000.

¾ Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount
changed.

¾ Select the line item PPEN_ _ _


¾ Click and note the pricing and discount

¾ (Back)

¾ Record the Sales Order Net Value: ______________________________

¾ (Save)

¾ Record the Sales Order Number: ______________________________

Record the system message:


Message

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Exercise 172: Run Material Requirements Planning – Single Item,


Single Level
Purpose of Exercise
The purpose of this exercise is to have the system plan all MRP relevant materials.

Navigation
Menu Path
Logistics → Materials Management →Material Requirements Planning (MRP) →
MRP → Planning → Total Planning → Online

Trans Code

Enter the following information:


¾ Scope of planning Leave Blank
¾ Plant P_ _ _
MRP control parameters
¾ Processing key NETCH
¾ Create purchase req 2
¾ Schedule lines 3
¾ Create MRP list 1
¾ Planning mode 1
¾ Scheduling 1
Display results before they are saved
¾ Select Display material list

¾ (Enter)
¾ A warning message appears - please check input parameters

¾ (Enter) again to confirm and check the warning message


¾ An information message appears indicating you will need to press enter to start the planning run.

¾ (Continue)

¾ To review the MRP list select


¾ Material PPEN_ _ _

¾ Press (Enter)
¾ Review the MRP list for PPEN_ _ _
Note that there may be multiple requisitions for each material due to different requirement dates.

Review MRP list for BPEN_ _ _ ; CPEN_ _ _ ; PPEN_ _ _; and BOX_ _ _

BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ BOX_ _ _


Total for all Requisitions

Record the system message:


Message

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Exercise 173: Create Purchasing Information Record for PPEN


Purpose of Exercise
The purpose of this exercise is to create purchasing information records for PPEN_ _ _. A purchasing
information record creates a link between a material and a vendor.

Navigation
Menu Path
Logistics → Materials Management →Purchasing → Master Data →
Info Record → Create

Trans Code

Enter the following information:


¾ Vendor Vendor # for Slick Pens
¾ Material PPEN_ _ _
¾ Purchasing Org. P_ _ _
¾ Plant P_ _ _

¾ (Enter)

Enter the following information on the Create Info Record: Purch. Organization Data 1 screen
¾ Standard Qty.: 1
¾ Net Price: 3.25

¾ (Enter)

¾ (Save)

Record the system message:


Message

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Exercise 174: Assign Source of Supply to Purchase Requisitions


Purpose of Exercise
The purpose of this exercise is to assign a source of supply for your purchase requisitions.

Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Evaluations → Stock/Requirements List

Trans Code MD04

Enter the following information:


Individual access Tab
¾ Material: PPEN_ _ _
¾ Plant: P_ _ _

¾ (Enter)
¾ Select a requisition (if more than one – select the one with the largest quantity)
¾ (Detail of element)

¾ (Change element)
Item Overview section
¾ Enter the Storage Location 10
Item section
Source of Supply Tab

¾ This provides a list of possible sources of supply. Select Slick Pens _ _ _ by clicking in the Assign
Source of Supply box next to the vendor number. There should be a green dot next to the vendor
number after you have assigned the source of supply (see below).

¾ (Save)
¾ Assign Slick Pens as the Source of Supply for to largest requisitions for BPEN_ _ _ ; CPEN_ _ _ ;
and BOX_ _ _ in the same manner as you have just completed for PPEN_ _ _.
Record the system message:
Message

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Exercise 175: Create Purchase Order via Requisition Assignment List


Purpose of Exercise
The purpose of this exercise is to create a purchase order using a requisition assignment list. Since
you have assigned a source of supply to your requisition in the previous exercise, you can now convert
these purchase requisitions into a single purchase order as they are all assigned to the same vendor.

Navigation
Menu Path
Logistics → Materials Management → Purchasing → Purchase Order →
Create → Via Requisition Assignment List

Trans Code ME58

Enter the following information:


¾ Vendor Vendor # for Slick Pens
¾ Plant P_ _ _

¾ (Execute)
¾ Select the line showing the number of purchase orders (there should be 4)

¾ Click on the button

Verify the following:


¾ Order Type NB
¾ Purchase Order Date Today’s Date
¾ Purchase Order Leave Blank
¾ Purchasing Group ___
¾ Purchasing Organization P_ _ _

¾ (Continue)

¾ Single-Click on Open Requisitions line in the left window (see below)

¾ Then Select (Adopt)


¾ Enter through warning if delivery date can’t be met and the existence of a contract.

¾ Verify the details of the purchase order

¾ Increase the PO Amount for each item by 150 over the total of all requisitions recorded when you ran
MRP online.

¾ Record the amounts for the individual lines items as well as the total order in the table below

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Item Number Ordered Dollar Amount

PPEN _ _ _
CPEN _ _ _
BPEN _ _ _
BOX _ _ _
Total for PO

¾ (Save)

¾ Record the new purchase order number._____________________

¾ (Exit )

Record the system message:


Message

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Exercise 176: Create Goods Receipt


Purpose of Exercise
This exercise has you receive the pens that have arrived at your receiving dock and are ready to be
received into inventory.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Goods Receipt → For Purchase Order →
GR for Purchase Order (MIGO)

Trans Code

Enter the following information:


¾ Purchase Order 4500000???

¾ (Execute)
¾ Ensure each line item OK is checked
¾ Verify storage location was entered 10 (Inventory)
Notice that the quantity from the PO defaults as the quantity to receive.

¾ Select or (Save)
¾ Record the Material Document Number: _______________________

¾ View the material document by changing the transaction from Goods Receipt to Display. This will
bring up your material document.

¾ (Execute)
¾ You should see your material document – record the movement type: _____________
Doc. info Tab

¾ Select to view the financial document


¾ Record the Financial Accounting Document Number: _______________________
¾ Record the name of the two G/L accounts posted to in this transaction:
_________________________________ _________________________________

Record the system message:


Message

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Exercise 177: Create Invoice Receipt from Vendor


Purpose of Exercise
This exercise has you enter the Vendors invoiced for the items ordered.

Navigation
Menu Path
Logistics → Materials Management → Logistics Invoice Verification →
Document Entry → Enter Invoice

Trans Code

Enter the following information:

Basic data Tab


¾ Invoice date Today's date
¾ Company Code C_ _ _
¾ Currency (box after Amount) USD
¾ Purchase Order (Your Purchase Order #)

¾ (Enter)
¾ Amount Enter amount from Exercise 175
¾ Tax code XI
¾ (XI should come in automatically – if not, enter it and make sure Calculate tax is checked)

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)

¾ Record the Document Number: _________________________

Record any system message:


Message

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Exercise 178: Post Payment to Vendor


Purpose of Exercise
The purpose of this exercise is to post payment to the vendor. The invoice is now due for payment.
You are requested to clear the invoice by posting an outgoing payment using the bank account (no.
1000_ _) of your chart of accounts.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Payable → Document Entry →
Outgoing Payment→ Post

Trans Code

Enter the following information:


¾ Document Date Today’s date
Bank data
¾ Account 100_ _ _ (Bank - Checking)
¾ Amount Enter the amount of the outgoing payment
¾ Text Invoice Number or other text
Open items selection
¾ Account Vendor # for Slick Pens

¾ Select
¾ Review the “Not assigned” balance, ensure that it equals zero.

¾ (Post)
¾ Record the Accounting Document Number: __________________________

Record any system message:


Message

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Unit 22:
Purpose of Unit
The purpose of Unit 22 is to look at the functionality of delivery and billing due lists. Delivery and billing
due list provide you the opportunity to create your deliveries and billings collectively, rather than one at
a time.

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Exercise 179: Run Delivery Due List


Purpose of Exercise
The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating
delivery notes for each individual sales order is the exception rather than the rule. In most companies,
the shipping department would run the delivery due list, which, creates delivery notes for any material
with deliverable items.

Items which are due for delivery are defined by the following parameters:
• Material is available and scheduled
• The date of due delivery has arrived
• Material is delivered for the chosen shipping point (determined from shipping point
determination)

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Create →
Collective Processing of Documents Due for Delivery → Sales Orders

Trans Code

Enter the following information:


¾ Shipping Point/Receiving Pt S_ _ _
¾ Deliv. Creation Date Enter dates from one week ago to 14 days from today
General data TAB:
¾ Sales Organization S_ _ _

¾ (Execute)
¾ Select the desired line(s)

¾ Select In some cases, the system has combined deliveries from different orders on the
same delivery note number. This is set in the customer master, by selecting Order combination.

¾ (Save)
Record the delivery note document numbers: _____________________ ______________________

Record the system message:


Message

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Exercise 180: Pick Materials on Delivery Note


Purpose of Exercise
In this exercise you will update the delivery documents created by entering the picked quantities into
the delivery note. When saved, the delivery has changed to a picked status.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

Enter the following information:


¾ Enter a delivery note number from the previous exercise.

¾ (Enter)
Picking TAB:
¾ Select the storage location for the individual materials.
¾ Enter the Picked quantity (it should be the same as the Delivery quantity for each material).

¾ (Enter)

¾ (Save)

Repeat for all outbound deliveries created in the previous exercise.

Record the system message:


Message

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Exercise 181: Post Goods Issue


Purpose of Exercise
This exercise will have you create the post goods issue which reduces unrestricted stock to reflect the
inventory has shipped. This needs to be completed for all delivery notes.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

Enter the following information:


¾ Outbound Delivery Outbound delivery number from the previous exercise.

¾ Select
The system returns a message indicating change to the delivery note.

Repeat for all outbound deliveries you processed in the previous exercise.

Record any system message:


Message

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Exercise 182: Run Billing Due List, Invoice Customers


Purpose of Exercise
This exercise introduces you to the concept of collective billing. The Billing due list is a collective
display of all bills due in a specified period of time. This allows you to then individually or collectively
create all the invoices.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document →
Process Billing Due List

Trans Code

Enter the following information:


Billing Data
¾ Billing Date from a week ago
¾ Billing to date today’s date is defaulted as the “to” date
¾ Billing Type leave blank
¾ SD Document leave blank

Selection Tab
Organizat. Data
¾ Sales organization S_ _ _
Documents to be selected
¾ Select Order-related
¾ Select Delivery-related

¾ Click
¾
The system lists all the documents (Delivery numbers) due for invoicing

Now we complete the invoices as follows:

¾ Highlight an individual SD document number


¾ Click on

¾ (Save)
¾ Record Billing Document Number: ________________________

¾ (Back)
¾ The next delivery note should be on the Create Billing Document Screen

¾ (Execute)

¾ (Save)
¾ Record Billing Document Number: ________________________

Record the system message:


Message

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Exercise 183: Post Receipt of Customer Payment


Purpose of Exercise
This exercise will have you go through and post receipt of payment from all of our customers for all the
orders you have created to date. You post the incoming payment to the customer's account.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Incoming Payments

Trans Code

Enter the following information:


¾ Document Date Today’s date
¾ Company Code C___
¾ Currency/Rate USD
Bank data
¾ Account Your Bank Account
¾ Amount Enter the amount of the payment
Open item selection
¾ Account Customer Number

¾ Select
Note: The “not assigned” amount should be 0.00

¾ (Save)
¾ This process will need to be repeated for both customers for which you created invoices.

Record the system message:


Message

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Unit 23:
Purpose of Unit
The purpose of Unit 23 is to introduce you to the return process. In this unit you will create a goods
return order, receive the goods, and complete the process by transferring them back into unrestricted
stock, issuing a credit and pay the customer for the goods they returned.

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Exercise 184: Create Goods Return Order


Purpose of Exercise
In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The
process of creating a goods return order is no different from that of creating a standard sales order.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change

Trans Code

Enter the following information:


¾ Order Order # from Promotion Products, Inc

¾ (Enter)
¾ Acknowledge Information pop-up window: “Consider the subsequent documents”
System Menu: Sales Document → Create subsequent order
¾ Order type RE
Organizational Data
¾ Sales Organization S_ _ _
¾ Distribution Channel WH
¾ Division 01

¾ Select

¾ Select

¾ (Deselect All)
¾ Select Material BPEN_ _ _
¾ Change Open Quantity 50

¾ Select This will return you to the Create Returns Overview Screen
Sales Tab
¾ Order reason Quantity Discrepancy
Verify
¾ Material BPEN_ _ _
¾ Quantity 50
¾ Record the Return Order Net Value $________________________

¾ (Save)
¾ Record Return Order Number __________________

Record the system message:


Message

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Exercise 185: Create Delivery Note for Return Order


Purpose of Exercise
This exercise will have you create the goods receipt for the returned pens. The menu path for a goods
receipt of a return order is no different from that of a delivery creation for sales order. A goods receipt
is issued for blocked (inspection) stock.

Promotional Products, Inc. – Return Merchandise Authorization

RMA–1234
Reason for rejection: Quantity Discrepancy

ITEMS: BPEN_ _ _ QUANTITY: 50

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Subsequent Functions →
Outbound Delivery

Trans Code

Enter the following information:


¾ Shipping point S_ _ _
Sales order data
¾ Selection date Today + 2 days
¾ Order Returns order number from previous exercise

¾ (Enter)
¾ Check the material, customer etc.

¾ If correct (Save)
¾ Record the Returns Delivery number: __________________________

Record the system message:


Message

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Exercise 186: Receive Materials from Goods Return Order


Purpose of Exercise
The purpose of this exercise is to pick the goods and post goods issue.

Navigation
Menu Path
Logistics → Sales and Distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

Enter the following information:


¾ Outbound Delivery Enter the delivery note number from your Return Order

¾ (Enter)
Picking Tab
¾ Enter the storage location: 10 (Inventory)

¾ Select
¾ System should respond with message indicating that the Returns Delivery has been saved.

Record the system message:


Message

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Exercise 187: Check Document Flow


Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change

Trans Code

Enter the following:


¾ Document Return Order Number
System Menu: Environment → Display document flow
¾ Display the GD document
A material document is displayed showing a single goods movement. We see that movement type 651 is
displayed. Since we haven’t accepted ownership yet, there are no accounting documents. Movement
type 651 moves material into a “Returns” stock type.

Record the system message:


Message

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Exercise 188: Review the Stock Overview


Purpose of Exercise
This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management → Environment →
Stock → Stock Overview

Trans Code

Enter the following information:


Database selections
¾ Material BPEN_ _ _
¾ Plant P_ _ _
¾ Storage location Leave Blank

¾ (Execute)
¾ Select the plant line in the display.

¾ Select
¾ This will open a pop-up window showing the details of the inventory by stock type at the level you
selected.
¾ Check the unrestricted use quantity (Unrestricted use) stock type
¾ Check the returns quantity (Returns) stock type
¾ Check the sales orders quantity (Sales orders) stock type
¾ Check the delivery quantity (Scheduled for delivery) stock type

Record the storage location and quantity of inventory for each Stock type:
Plant
BPEN_ _ _
Storage Location
Stock Type Quantity
Unrestricted Use
Returns
Sales Orders
Scheduled for Delivery

¾ (Exit) To return to SAP Easy Access Menu

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Exercise 189: Transfer Return Stock to Unrestricted Use


Purpose of Exercise
The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement
results in a debit to the trading goods account and a credit to the COGS account.

Navigation
Menu Path
Logistics → Materials Management → Inventory Management →
Goods Movement → Transfer Posting

Trans Code

System Menu: Movement Type → Transfer Posting → Stock to Stock → Own from Returns

Enter the following:


Defaults for Document Items
¾ Movement type 453 is defaulted
¾ Plant P_ _ _
¾ Storage Location 10

¾ (Enter)
Items
¾ Material BPEN_ _ _
¾ Quantity 50
¾ UnE (Unit of Entry) EA

¾ (Enter)

¾ (Save)
¾ Record the material document number _____________________

¾ Display the material and accounting documents.


¾ Re-check the stock status of the material to confirm the “return” stock has been transferred to
unrestricted stock

Record the system message:


Message

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Exercise 190: Post Customer Credit


Purpose of Exercise
This exercise will have you prepare to issue a credit, the Billing block must be removed from the
Return’s sales order to proceed with issuing the credit.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change

Trans Code

Enter the following information:


¾ Order: Return sales order number

¾ (Enter)
¾ Acknowledge Information pop-up window: “Consider the subsequent documents.”
¾ Delete the entry in the field “Billing block”

¾ (Save)

Record the system message:


Message

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Exercise 191: Create a Billing Document


Purpose of Exercise
The purpose of this exercise is to create the account payable to the customer for the returned goods.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Create

Trans Code

Enter the following information:


¾ Document Return order number

¾ (Enter)
¾ Record the total amount billed to the customer. $____________________

¾ (Save)
¾ Record the billing document number: __________________________

Record the system message:


Message

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Exercise 192: Release Billing Document to Accounting


Purpose of Exercise
The purpose of this exercise is to release the billing document to accounting. Before the billing
document can be processed, Sales must release it to Accounting. All credits are automatically blocked
for processing so that they may be reviewed prior to being released to Accounting for payment.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document → Change

Trans Code

Enter the following information:


¾ Billing document Billing Document number
System Menu: Billing Document → Release To Accounting

Record the system message:


Message

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Exercise 193: Check Document Flow


Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change

Trans Code

Enter the following:


¾ Document Return Order Number
System Menu: Environment → Display document flow
Review the accounting document created by billing

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Exercise 194: Post Payment to the Customer – Refund


Purpose of Exercise
This exercise will have you post a payment to your customer. Now that they have received the invoice
with the credit you will need to send them a payment. The payment will be reflected in their account.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document Entry → Other → Outgoing Payments

Trans Code

Enter the following information:


¾ Document Date Today’s date
¾ Company Code C_ _ _
¾ Currency/Rate USD
Bank data
¾ Account G/L account for your Bank (Checking Account)
¾ Amount Enter the amount of the payment (from sales order)
Open item selection
¾ Account Customer # for Promotional Products, Inc.

¾ Select
Note: The “not assigned” amount should be 0.00

¾ (Save)
¾ Record the document number for this posting ________________

Record the system message:


Message

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Exercise 195: Check Document Flow


Purpose of Exercise
This exercise will have you review the document flow now that the process is complete.

Navigation
Menu Path
Logistics → Sales and Distribution → Sales → Order → Change

Trans Code

Enter the following:


¾ Document Return Order Number
System Menu: Environment → Display document flow
Review the accounting document – has it been cleared.

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