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Section 4000 - Business Management

TC-4000-1

4000—BUSINESS MANAGEMENT
4005 Employee Conflict of Interest - Purchases
4010 Buildings and Grounds Management
4012 Property Transfer
4015 Insurance Program
4050 Environmental Health and Safety - Employee Indemnification
Toxic Hazards and Asbestos
4055 Safety and Reporting Accidents
4070 Crisis Response Plans
4080 Emergency Closings
4250 Printing and Duplicating Service – Copyright
Employee Produced Material
Copyright Compliance and Computer Software Copyright
4300 Student Transportation Management
4320 District Owned Vehicles
4350 Student Transportation in Private Vehicles
4365 Special Use of Transportation Services
4450 Use of Private Vehicles for School Business
4460 Food Allergies
4470 Food Service Management
Guidelines for Food Service
Internal Staff
Events Sponsored by the Lenawee Intermediate School District
Events Hosted by the Lenawee Intermediate School District but
sponsored by another entity/provider
4500 Technology Code of Conduct
4601 Facilities Development Goals
4650 Planning—Long Range (Cf. 4601)
Site Acquisition
4730 Disposal of District Property
4770 Selection of an Architect
4800 Facility Development Specifications
4890 Supervision of Construction
4950 Board Inspection of New or Remodeled Facilities

Policy Manual
Section 4000 - Business Management
4005 Employee Conflict of Interest - Purchases 4005

Employees in a position to influence decisions on purchases shall not

have a personal financial interest either directly or indirectly in purchase for the

District, or benefit directly or indirectly from any financial transaction, unless that

interest has been fully disclosed and the person involved has removed

himself/herself from the decision-making process.

Purchases of, or use of District property, materials and manpower, by

employees, shall be accomplished in accordance with good business practices,

and within the framework of applicable laws, regulations, and Board policies.
The Superintendent and his/her Leadership Team and any other staff

deemed by the Superintendent to be in a position to influence the purchase of

any goods or services, shall periodically sign and file a conflict of interest

disclosure document.

Approved: December 1, 2003


LEGAL REF: MCL 15.322-323; 380.1202

Policy Manual
Section 4000 - Business Management
4010 Buildings and Grounds Management 4010

The Board recognizes that the fixed assets of the District represent a

significant investment of the community and their maintenance is of prime

concern to the Board.

The Board directs the conduct of a continuous program of inspection,

maintenance, and rehabilitation for the preservation of all school buildings and

equipment. Wherever possible and feasible, maintenance shall be preventive.

The Superintendent shall develop and promulgate to the custodial staff or

contracted service such rules as may be necessary for the ongoing maintenance
and good order of the physical plant and for the expeditious repair of those

conditions that threaten the safety of the occupants or the integrity of the plant.

Said rules shall include the establishment of sound priorities among the

requests for repairs received from building administrators and program Directors.

Approved: December 1, 2003

Policy Manual
Section 4000 - Business Management
4010-R Buildings and Grounds Management 4010-R

The Superintendent shall develop a maintenance program that shall

include:

A. An ongoing program of facilities repair and conditioning.

B. The maintenance of a critical spare parts inventory.

C. An equipment replacement program.

D. A long-range program of building modernization.

The responsible administrator shall be responsible for the care and

upkeep of the building. Needs which cannot be handled by the building custodial
staff shall be immediately reported to the Director of Facilities and Maintenance.

It is the duty and responsibility of all District employees to safeguard and

protect all property owned and operated by the District. Students shall be

instructed to use school owned equipment in the proper way and shall be

encouraged to show respect for public and private property at all times.

The Superintendent will make annual recommendations to the Board for

approval of a priority list of maintenance projects to be carried out within funds so

allocated in the budget. Upon Board approval, the Superintendent shall proceed

to implement said projects within any specific dollar limitation imposed by the

Board.

Policy Manual
Section 4000 - Business Management
4012 Property Transfer 4012

The Lenawee Intermediate School District Board of Education strongly

discourages the transfer of property from one local District to another, because

property transfers may cause disruption of financial stability of local school

Districts, taxing responsibilities, student populations, and geographical

boundaries. Therefore, the Board of Education encourages every attempt to

remedy the situation through options outlined in School Code and administrative

means.

In accordance with the School Code of 1976, State of Michigan (Sec.


380.951 through 380.976), all statutory provisions for conducting hearings on

petitions for transfer of property shall be meticulously followed. These provisions

include that:

1. The original petition must be signed by at least two-thirds of the involved

resident property owners or must be a resolution of the board of a school

District whose boundaries would be changed by the transfer.

2. The property must be contiguous to the receiving District.

3. The transfer must not involve more than ten percent (10%) of the latest

State Equalized Valuation of the losing District, unless approved by an

affirmative vote of a majority of the school electors of the district from

which the property is to be detached.

4. Involved parties will be informed of appeal rights and procedures.

In hearing any request for the transfer of property, the Lenawee ISD Board

of Education may seek answers to a number of questions including, but not

limited to, the following:

1. Does the transfer assist in the development of a safer and/or more

efficient transportation system?

2. Does the transfer enhance the educational welfare or meet the distinct

educational needs of the children involved?

Policy Manual
Section 4000 - Business Management
4012 Property Transfer 4012-2

3. Does the transfer have the approval of one or both of the constituent

school Boards?

4. Does the transfer eliminate geographical barriers to efficient constituent

school District operation?

5. Does the transfer eliminate geographical barriers causing inconvenience

to the petitioner?

6. Does the transfer assist in straightening out constituent school District

boundary lines or contribute to the compactness or logic of the


boundaries?

7. Does the transfer enhance the socio-economic interest of the petitioners

toward the receiving District?

8. Does the transfer provide a solution to a problem particular to an individual

case?

9. Does the transfer produce long-range solutions?

10. Does the transfer provide due consideration for certified health conditions

of students with special needs?

11. Does the transfer recognize the development potential for housing and

commercial property that could thereby affect the student population or tax

base?

12. Does the transfer create ―islands‖ of property?

13. Is either District involved in any court ordered desegregation case, or is

the property involved in any suit over assessment, inheritance, or taxes?

14. Have the involved school District officials attempted accommodating

parent/guardian wishes for the educational needs of any involved students

by schools of choice or waiver/release of state aid and enrollment on a

tuition basis?

Policy Manual
Section 4000 - Business Management
4012 Property Transfer 4012-3

The above questions are not listed in order of priority. In considering a request

for a transfer of property, the Lenawee ISD Board of Education shall:

1. Avoid evaluating the quality of educational programs of a constituent

school District.

2. Avoid considering statements made to prospective property buyers

regarding the location of the property in question in relation to school

Districts.

3. Avoid considering relative tax rates of the Districts involved.


4. Avoid granting requests made to enhance the saleability of the

home/property.

5. Avoid granting requests when there are no preschool or school-aged

children involved.

When issuing its decision, the Board of Education will state its reasons for

approving or denying the property transfer. After a decision is rendered, involved

parties shall be informed immediately of appeal procedures.

Approved: Adopted December 5, 2005; Revisions adopted January 8, 2007

LEGAL REF: MCL 380.951 - .976

Policy Manual
Section 4000 - Business Management
4012-R Property Transfer 4012-R

If a property transfer request involves two Intermediate School Districts,

either District may process the request. If an ISD other than the Lenawee ISD

handles the request, that District will follow its own administrative procedures.

The following procedures will be followed when the Lenawee ISD receives a

property transfer request.

1. Petitioners will be given a copy of the Board Policy On Property Transfers

(4012) and the "Request for Property Transfer" form (or "School District

Boundary Alteration Petition" if transfer involves 25 or more petitions).


2. Petitioners will be asked to submit a copy of their latest tax bill, with their

completed "Request for Property Transfer" form.

3. After the official written request form and tax bill have been received by

the Superintendent, an investigation of legal requirements will be

conducted. (See LISD Revised Policy on Property Transfer, page one,

paragraph two, items one through four.)

4. Two (2) maps of the property in question will be made: one from the most

recent plat book showing the distance from the property in question to the

appropriate schools in each District, and one of an enlarged version of the

immediate area.

5. Local school Districts (or any other Intermediate School District) involved

will be notified of the request and notified of the tentative date of the Board

(or joint ISD Boards) hearing.

6. Recommended action to set a hearing date will be included in the next

Board of Education meeting agenda, after all documents are received

(request form, tax bill, and maps will be included in the Board agenda).

7. The request for a property transfer will be reviewed to determine the

answers to the questions listed in the Board Policy On Property Transfer.

Policy Manual
Section 4000 - Business Management
4012-R Property Transfer 4012-R-2

8. After a hearing date has been set, official notice of the meeting, that

includes the property description, will be published in the legal notices of

the Daily Telegram at least ten (10) days before the date of the hearing.

9. Notice of the hearing, and the two maps will be sent to property owner(s)

who requested the transfer.

10. Notice of the hearing, the Board Policy (4012), the two maps, and a memo

requesting their Board of Education’s official position regarding the

transfer request will be sent to the Superintendents of the local school


Districts involved in the request.

11. The board agenda for the date of the hearing will include:

a. Hearing procedures

b. Notice of meeting

c. The completed property transfer request form

d. Maps

e. Policy (4012)

f. Answers to policy questions

g. Position statements from local school Districts

h. Board decision form (includes motion, reasons, vote, and effective

date)

i. A large Lenawee ISD map will be available at the Board meeting.

12. School Districts and property owners will be advised immediately that they

may appeal the Board’s decision, in writing to the State Board of

Education within 10 days following the hearing. (See "Appeal Format".)

13. If the LISD Board action is not appealed:

a. Denied requests - Letters will be sent to school Districts officially

informing them of Board action and rationale.

Policy Manual
Section 4000 - Business Management
4012-R Property Transfer 4012-R-3

b. Granted requests - Forms OS-4143 "Report of Transfer of Territory"

(or equivalent, including copies of maps) will be sent as follows:

1. One copy to each involved local school District

2. Two copies to State Department of Education Property

Transfer Unit

3. One copy to affected city assessors or township supervisor(s)

4. One copy to Michigan Secretary of State

5. One copy to any other involved Intermediate School District


6. One copy to Lenawee County Tax Roll Office

14. If the LISD Board action is appealed:

a. Written appeal must arrive at the Michigan Department of Education

within ten (10) days of hearing.

b. LISD will provide responses to MDE-supplied form to be used at the

hearing.

c. An LISD representative will attend MDE hearing when practical.

i. If the State Board of Education upholds the LISD

Board-granted transfer request, Form OS-4142 (or equivalent)

will be sent by LISD as in 13.b. above.

ii. If the State Board of Education reverses the LISD

Board-granted transfer request, the affected school Districts

and involved property owner(s) will be informed by MDE. No

further action will be taken by the LISD.

iii. If the State Board of Education upholds LISD Board-denied

transfer request, the affected school Districts and involved

property owner(s) will be informed by MDE. No further action

will be taken by the LISD.

Policy Manual
Section 4000 - Business Management
4012-R Property Transfer 4012-R-4

iv. If the State Board of Education reverses the LISD

Board-denied transfer request, Form OS-4143 will be sent by

the LISD as in 13.b. above.

15. The final appeal authority is the judiciary. The LISD may consult its legal

advisors for guidance should such an appeal occur.

Policy Manual
Section 4000 - Business Management
4015 Insurance Program 4015

The Board shall purchase with District funds the type and amount of

insurance necessary to protect the District property from major financial losses.

Insurance purchased shall include, but need not be limited to, the

following:

A. Fire and extended coverage on building contents.

B. Comprehensive bodily injury, property damage on automobiles,

buses, and trucks.

C. Boiler and machinery.


D. Honesty blanket bond.

E. Treasurer's bond.

F. Broad term money and securities.

G. Special coverage for equipment not ordinarily covered under a

standard policy.

H. Employee insurance coverage as specified in the master

agreement(s) or by Board action.

I. Worker's compensation coverage.

J. Open stock burglary.

K. Legal liability for Board members and employees.

Insurance for a given coverage shall be obtained at the lowest possible

cost, assuming that service and company reliability are satisfactory. The

Superintendent shall administer the insurance program.

Approved: December 1, 2003


LEGAL REF: MCL 380.1269; 380.1332; 691.1405-1409

Policy Manual
Section 4000 - Business Management
4050 Environmental Health and Safety - Employee Indemnification 4050

Toxic Hazards and Asbestos

The Board is concerned for the safety of students, staff, and the general

public and shall attempt to comply with all federal and state statutes and

regulations to protect them from hazards that may result from industrial accidents

beyond the control of District officials, from the presence of asbestos materials

used in previous construction, and from hazardous materials present in the

District.

The Superintendent shall appoint a District employee to serve as the


designated person who shall carry out the requirements of the Asbestos Hazard

Emergency Response Act (AHERA), the Michigan Occupational Safety and

Health Act, and the Michigan Right-To-Know Rules and Regulations.

The Superintendent may appoint a person(s) to develop and implement

the District's approved asbestos management plan and shall develop a specific

job description, which shall ensure proper compliance with federal and state laws

and the appropriate instruction and in-service of staff and students.

The Board shall, through either a separate contract, a sub clause to an

existing contract, or as a part of a negotiated master contract, defend, hold

harmless, and indemnify current and former District employees who have been

assigned the responsibilities related to the AHERA regulations from any and all

demands, claims, suits, actions, and proceedings brought against those

individuals as agents and/or employees of the Board, provided that any such

incidents arose while those individuals were acting within the scope of their

respective employment contracts and were not intentional, negligent, or criminal

acts.

The Board shall attempt to maintain a secure liability insurance to help

serve as a means of implementing this policy.

Policy Manual
Section 4000 - Business Management
4050 Environmental Health and Safety - Employee Indemnification 4050-2

Staff Communication Program for Hazardous Materials

A copy of the District's written communication program for hazardous

materials will be available in the main office of each school building for review by

affected employees.

Approved: December 1, 2003


LEGAL REF: MCL 380.623(b); 380.1256(1) (2); 388.864; 408.1001 (Michigan
Occupational Safety and Health Act)

Policy Manual
Section 4000 - Business Management
4050-R Environmental Health and Safety - Employee Indemnification 4050-R

Informing Contractors

It is the responsibility of the designated individual in each building to

provide contractors and their employees with the following information:

1. Hazardous chemicals to which they may be exposed while in

school buildings.

2. Measures the employees may take to lessen the risks.

3. Measures the schools have taken to lessen the risks.

4. MSDS’s for all hazardous chemicals are on file in the main


office.

5. Procedures to follow if they are exposed.

Policy Manual
Section 4000 - Business Management
4055 Safety and Reporting Accidents 4055

The Board directs that all reasonable efforts be made to insure a safe

learning and working environment for the students and employees of the District.

To that end and to the end that legitimate employee claims for worker's

compensation are expedited, the Board requires that accidents be reported and

evaluated. Any accident that results in an injury, however slight, to a student, an

employee, or a visitor to the schools must be reported promptly and in writing to

the administration. Injured persons shall be referred immediately after first aid is

supplied to the building and program administrator who shall make arrangements
for such medical attention as may be appropriate.

Any employee of the District who suffers a job related injury must report

the injury and its circumstances to the building administrator or job supervisor, as

appropriate, as soon as possible following the occurrence of the injury. The

failure of an employee to comply with this mandate may result in disciplinary

action.

Approved: December 1, 2003

Policy Manual
Section 4000 - Business Management
4055-R Reporting Accidents 4055-R

The injured employee or visitor of the staff member responsible for an

injured student shall complete an accident report form that includes the date,

time and place of the incident; the names of persons involved, including any

witnesses; the nature of the injury to the extent that it is known; and a description

of all relevant circumstances. Accident report forms shall be available at each

building and with the District nurse.

Policy Manual
Section 4000 - Business Management
4070 Crisis Response Plans 4070

The Board of Education and administration of the Lenawee Intermediate

School District acknowledge the necessity to prepare Crisis Response Plans in

the event that a crisis should occur. Our students have a basic need for security

and safety. Any event that threatens that feeling of safety and security may be

considered a crisis.

It is the intent of the Board of Education that Crisis Response Plans be

developed and implemented

Approved: December 1, 2003

Policy Manual
Section 4000 - Business Management
4080 Emergency Closings (Cf. 4085) 4080

The Superintendent is empowered to close the Lenawee Intermediate

School District programs and services or dismiss them early in the event of

hazardous weather or other emergencies. While it may be prudent under certain

circumstances to excuse all students from attending programs, to delay the

opening hours, or to dismiss students early, the administration has the

responsibility to see that as much of the administrative, supervisory, and

operational activity is continued as may be possible.

In making the decision to close schools and cancel on-going sessions, the
fundamental concern will always be the safety and health of children. Additional

considerations will include (but are not limited to):

1. Weather conditions, both existing and predicted, that would render roads

unsafe for student travel;

2. Number of students affected by closing or cancellation;

3. Actual occurrence or imminent possibility of any emergency conditions

which would make the operation of school or programs difficult or

dangerous;

4. Inability of teaching personnel to report for duty, which might result in

inadequate supervision of students;

5. The unique characteristics of special education students and center-based

programs.

The Superintendent may consult with traffic and weather authorities, local

transportation supervisors, and school officials from constituent Districts about

pertinent conditions. The Superintendent shall weigh the available information

and take specific action.

Approved: December 1, 2003


LEGAL REF: MCL 380.11 et seq.; 380.1284; AC Rule R340.1; R380.248

Policy Manual
Section 4000 - Business Management
4250 Printing and Duplicating Service - Copyright 4250

The Board shall make duplicating equipment available for administrative

and instructional use to the extent that is economically feasible and practical

according to the needs of the District.

The extent of production of instructional materials by clerical staff shall be

determined by the building Principal/program supervisor, who shall develop

guidelines for requesting such services.

The copyright laws of the United States make it illegal for anyone to

duplicate copyrighted materials without permission of the author. Severe


penalties are provided for unauthorized copying of all materials covered by the

act unless the copying falls within the bounds of the ―fair use.‖

Employee Produced Material

The Board has certain proprietary right to publications, devices, and

instructional materials produced by District employees during their regular and

normal workdays while in the employment of the District. All items prepared by

District employees on District time, including data processing programs, shall

become the property of the District. The Board may elect to copyright or patent

such materials, devices or programs in the name of the District. All earnings or

profits from such original materials, devices, or programs shall become assets of

the District. The Superintendent shall inform staff, through regulations, of the

guidelines for use of copyright materials.

Copyright Compliance and Computer Software Copyright

The Board shall adhere to the provisions of the U.S. copyright laws

regarding the duplication of computer software programs. The Superintendent

shall develop appropriate procedures for staff to follow in this area.

Approved: December 1, 2003


LEGAL REF: 17 USCA §101 (Copyright Act of 1976)

Policy Manual
Section 4000 - Business Management
4250-R Printing and Duplicating Services - Copyright 4250-R

In accordance with Board policy 4250, the following regulations will be

observed to comply with the copyright laws of the United States.

Under the ―fair use‖ doctrine, unauthorized reproduction of copyrighted

materials is permissible for such purposes as criticism, comment, news reporting,

teaching, scholarship or research. If duplicating or altering a product is to fall

within the bounds of fair use, these four standards must be met for any of the

purposes:

PURPOSE AND CHARACTER OF THE USE: The use must be for such
purposes as teaching or scholarship and must be non-profit. Fair use would

allow teachers acting independently to copy small portions of work for the

classroom but would not allow a school system or an institution to do so.

NATURE OF THE COPYRIGHTED WORK: Copying portions of a news

article may fall under fair use but not copying from a workbook designed for a

course of study.

AMOUNT AND SUBSTANTIALITY OF THE PORTION USED: Copying

the whole of a work cannot usually be considered fair use; copying a small

portion may be. At the same time, however, extracting a short sequence from a

16mm film or videotape may be far different from a short excerpt from a textbook,

because two or three minutes out of a 20-minute film might be the very essence

of that production and thus outside fair use. Under normal circumstances,

extracting small amounts out of an entire work would be fair use, but a

quantitative test alone does not suffice.

EFFECT OF THE USE UPON THE POTENTIAL MARKET FOR, OR

VALUE OF THE COPYRIGHTED WORK: If resulting economic loss to the

copyright holder can be shown, even making a single copy of certain materials is

an infringement, and making multiple copies presents the danger of greater

penalties.

Policy Manual
Section 4000 - Business Management
4250-R Printing and Duplicating Services - Copyright 4250-R-2

Prohibited Practice

A teacher may not make multiple copies of a work for classroom use if it

has already been copied for another class in the same institution; make multiple

copies of a short poem, article, story, or essay from the same author more than

once in a class term or make multiple copies from the same collective work or

periodical issue more than three times a term; make multiple copies of works

more than nine times in the same class term; make a copy of works to take the

place of an anthology; and may not make a copy of ―consumable‖ materials, such
as workbooks.

Permitted Practice

A teacher may make—for use in teaching or in preparation for teaching a

class—a single copy of the following: a chapter from a book; an article from a

periodical or newspaper; a short story, short essay or short poem (whether or not

from a collected work); a chart, graph, diagram, drawing, cartoon or picture from

a book, periodical or newspaper; may make (for classroom use only and not to

exceed one per student in a class) multiple copies of the following: a complete

poem (if it has fewer than 250 words and is printed on not more than two pages),

an excerpt from a longer poem (if the excerpt has fewer than 250 words), an

excerpt from a prose work (if the excerpt has fewer than 1,000 words or 10

percent of the work, whichever is less) and one chart, graph, diagram, cartoon or

picture per book or periodical.

Guidelines for Off-Air Recording of Broadcast

Programming for Education Purposes

A broadcast program may be recorded off-air simultaneously with

broadcast transmission (including simultaneous cable re-transmission) and

retained for a period not to exceed the first 45 consecutive calendar days after

Policy Manual
Section 4000 - Business Management
4250-R Printing and Duplicating Services - Copyright 4250-R-3

date of recording. Upon conclusion of such retention period, all off-air recordings

must be erased or destroyed immediately.

Off-air recordings may be used once by individual teachers in the course

of relevant teaching activities and repeated once, only when instructional

reinforcement is necessary, in classrooms and similar places devoted to

instruction within a single building, cluster or campus, as well as in the homes of

students receiving formalized home instruction, during the first 10 consecutive

school days in the 45 day calendar day retention period. ―School days‖ are
school session days—not counting weekends, holidays, vacations, examination

periods, or other scheduled interruptions—within the 45-calendar day retention

period.

Off-air recordings may be made only at the request of, and use by,

individual teachers and may not be regularly recorded in anticipation of requests.

No broadcast program may be recorded off-air more than once at the request of

the same teacher, regardless of the number of times the program may be

broadcast.

A limited number of copies may be reproduced from each off-air recording

to meet the legitimate needs of teachers under these guidelines. Each such

additional copy shall be subject to all provisions governing the original

recordings.

After the first 10 consecutive school days, off-air recordings may be used

up to the end of the 45 calendar day retention period only for evaluation

purposes by the teacher, i.e., to determine whether to include the broadcast

program in the teaching curriculum. They may not be used for student exhibition

or any other non-evaluation purpose without authorization.

Off-air recordings need not be used in their entirety, but the recorded

programs may not be altered from their original content. Off-air recordings may

Policy Manual
Section 4000 - Business Management
4250-R Printing and Duplicating Services - Copyright 4250-R-4

not be physically or electronically combined or merged to constitute teaching

anthologies or compilations.

All copies of off-air recordings must include the copyright notice on the

broadcast programs as recorded.

Software

Software developed by District employees shall conform to the copyright

and patent provisions prescribed in Board policy. District employees shall

adhere to ethical practices when using commercially developed software for


developing individualized programs to meet the District's needs.

Software Royalties

Software marketed with private organizations or other educational

agencies may produce royalties in the form of financial remuneration, equipment

or other material or devices. The allocation and deposit of all royalties shall be

determined by the Superintendent.

Employee Produced Material

The Superintendent shall maintain full use, rights, and privileges on all

software, manuals, devices, documents and programs and related materials

developed by staff during work periods for which they are compensated.

Computer Software Copyright

It shall be a violation of Board policy and the copyright laws of the U. S. to

use ―pirated‖ or otherwise illegally obtained computer software for use on District

owned equipment, whether for instructional, administrative, or any other purpose.

The use of District equipment to make unauthorized copies of District owned,

privately owned, or illegally obtained computer software is prohibited.

In an effort to discourage violations of copyright laws and to prevent illegal

uses of the District's computer system:

Policy Manual
Section 4000 - Business Management
4250-R Printing and Duplicating Services - Copyright 4250-R-5

(a) The proper use of computers will be taught through planned computer

training. Computer related instruction for students and staff will address the

ethical and practical problems caused by software piracy;

(b) District employees shall adhere to all provisions of the U.S. copyright laws,

which allow for the making of back-up copies of computer programs.

―. . . it is not an infringement of the owner of a copy of a computer program

to make or authorize the making of the copy or adaptation of that computer

program provided: that such a new copy of adaptation is created as an


essential step in the utilization of the computer program in conjunction with

the machine and that it is used in no other manner, or that such a new copy

or adaptation is for archival purposes only and that all archival copies are

destroyed in the event that continued possession of the computer program

should cease to be rightful.‖

(c) When software is being used on a disk sharing system, efforts will be made

to secure the software from copying;

(d) Illegal copies of copyrighted programs may not be made or used on District

equipment;

(e) The Superintendent may delegate to other individuals to sign license

agreements for software. Each school using the software should have a

copy of the signed software duplication agreement;

(f) No District employee will illegally access any database or electronic bulletin

board;

(g) No District employee will encourage or allow any student to illegally

duplicate computer software or access any database or electronic bulletin

board; and

Policy Manual
Section 4000 - Business Management
4300 Student Transportation Management 4300

(h) Each Principal/program supervisor is responsible for establishing practices,

which will enforce the Board’s policy at the school level. A copyright

warning may be placed on computer equipment.

The Board shall provide safe, economical transportation to the students of

the District eligible for transportation. The use of buses by the District shall

conform to state law. School bus routes shall be established by the

Superintendent.

Students must observe the rules and regulations adopted by the Board
governing student transportation. Students will also be subject to the school’s

behavior code while riding school buses. The Administration may suspend or

revoke the transportation privilege or entitlement of any student who violates any

rules or regulations adopted by the Board, subject to state and federal law.

All such rules shall be published in the student handbook or copies given

to students and parent(s)/guardian(s) at the beginning of the school year or at the

time of the student’s enrollment.

Bus drivers shall report any violation of said rules to the appropriate

administrator who shall take the necessary steps to discipline students according

to Board policy.

Student ride time on the District’s special education buses shall not

exceed ninety (90) minutes one way. The length of the ride time may be a factor

in making transportation service choice decisions between local District and ISD

special education buses.

Approved: February 2, 2004


LEGAL REF: MCL 257.1801; 380.1321-1322; 380.1333; 388.1010; R 340.1702;
R 340.281-282; Michigan Department of Education Transportation
Handbook (Bulletin 431)

Policy Manual
Section 4000 - Business Management
4300-R Student Transportation Management 4300-R

District transportation equipment shall be used only for the transportation

of students to and from school and school-sponsored activities. The equipment

may be used to furnish transportation to senior citizen groups and nonprofit

organization via contract when this does not conflict with school activities. Adults

may be permitted to ride school buses to school sponsored activities, with

authorization of the Director of Support Services.

Bus Routes

Careful consideration shall be given to such conditions as safety and


hazards, number and ages of students, type and condition of roads, safe and

convenient bus stops, economy of operation, and estimated time necessary to

cover the routes. Routes are to be planned to keep individual riding distance and

time to a practical minimum.

Student Behavior and Discipline

A. Student behavior problems shall be reported to the transportation

supervisor in writing by the driver as soon as possible after the incident

occurs.

B. In the event of a serious problem, the offending student will be suspended

immediately. Parent(s)/Guardian(s) may request a meeting with program

and transportation personnel relating to the student's bus behavior.

Bus Driver Responsibilities

Bus drivers shall have such duties and responsibilities as prescribed by

the Superintendent.

Policy Manual
Section 4000 - Business Management
4320 District Owned Vehicles 4320

District owned vehicles may be assigned to a designated employee who

shall then be responsible for the proper care, maintenance, and storage of the

vehicle either at a District-owned site or other site approved in writing by the

Superintendent.

Approved: February 2, 2004

Policy Manual
Section 4000 - Business Management
4350 Student Field Trips Transportation 4350

In scheduling transportation for field trips, the Superintendent may

approve the use of private, leased and other vehicles in situations in which

budget or schedule restrictions make it prohibitive or impractical to use school

buses. Prior written approval of the Superintendent is required.

Approved: February 2, 2004


LEGAL REF: MCL 257.57(c)

Policy Manual
Section 4000 - Business Management
4350-R Student Field Trips Transportation 4350-R

When private, leased or other vehicles are used for student transportation,

the following requirements shall be met:

1. Only an adult at least 21 years of age licensed driver shall be allowed to

drive the vehicle. The health and driving record of the driver shall also be

taken into consideration;

2. The vehicle shall be equipped with seatbelts and the number of passengers

limited to the number of seatbelts available. Seatbelts shall be used at all

times by all passengers when the vehicle is in operation;


3. The vehicle shall be generally in good condition, particularly as it pertains to

safety equipment such as brakes, horn, tires, lights, etc.;

4. Vehicle and driver shall be insured; and

5. No open-type vehicle, such as a pickup or truck, shall be used for

transporting students other than in the cab of the vehicle where proper seat

belts can be used.

Policy Manual
Section 4000 - Business Management
4365 Special Use of Transportation Services 4365

Transportation service equipment and personnel shall be used primarily to

transport to and from school during the day public school students eligible for

such transportation.

Transportation service equipment and personnel may be used secondarily

to provide transportation for field trips for curricular and extracurricular activities

that are part of the educational program.

Transportation equipment and personnel shall be used consistent with the

District’s vision, mission, beliefs and strategic intents. The Superintendent shall
be authorized to approve the use of buses for field trips for curricular and

extracurricular activities upon submission of requests from building

administrators, classroom teachers, or faculty sponsors of extracurricular

activities and for the District’s participation in community service activities. The

Superintendent retains the authority to make these commitments for community

service activities without delegation.

No fees shall be charged for transportation for field trips which are

mandatory or which are a part of the regular classroom or curricular program of

the schools.

Fees to cover expenses of non-mandatory and non-credit extracurricular

field trips may be charged according to rules promulgated by the State or as set

by the Board.

Only students enrolled in the District and chaperones authorized by the

school shall be allowed to ride buses on curricular or extracurricular field trips.

The Superintendent may authorize parent(s)/guardian(s) and/or other residents

of the community to ride buses to school sponsored activities. In all cases,

students’ needs shall come first.

Approved: February 2, 2004


LEGAL REF: MCL 257.682; 380.1332-1333

Policy Manual
Section 4000 - Business Management
4450 Use of Private Vehicles for School Business 4450

The Board of Education recognizes the need for some school employees

to use their own automobile for the conduct of regular school business. The use

of private vehicles for school business depends upon many factors, for example,

the configuration of work sites throughout the county, nature of the employee's

position, and assigned duties made part of the employee's job description. Travel

between the District's buildings is an everyday occurrence for many staff. The

Board of Education also recognizes that automobile use is not hazard-free and

that unfortunate accidents happen that imperil life-and-limb.


The risk of auto accident is part of the culture in which we live. The Board

of Education cannot guarantee that no harm will come to its employees traveling

on school business. The Board of Education assumes no liability in case of

accident when an employee is traveling in their automobile in the course of

school business. Employees are encouraged to use common sense and be

aware of dangerous travel conditions, and to postpone school business when

necessary due to those conditions, without fear of retribution.

Employees should use all available safety precautions, and obey the traffic

laws. The Superintendent reserves the right to recognize unusual circumstances

when the District should come to the assistance of an employee who has been in

an automobile accident.

Unless authorized in writing by an immediate supervisor, no school

employee should transport a student for school-related purposes in their private

automobile.

Approved: February 2, 2004

Policy Manual
Section 4000 - Business Management

4460 Food Allergies (Cf. 8453) 4460

The Superintendent shall direct LISD administrators, supervisors, and staff

to act affirmatively and work closely with students, parent(s)/guardian(s) and staff

to assure that the dietary needs of food-allergic students and staff members are

taken into consideration in LISD programs and buildings.

Approved: Policy adopted January 8, 2007

LEGAL REF: The Food Allergy & Anaphylaxis Network’s (FAAN) School Food
Allergy Program.

Policy Manual
Section 4000 - Business Management
4460-R Food Allergies (Cf. 8453) 4460-R

In order to help assure that the needs of food-allergic students and staff

are met in the district, the Superintendent shall designate persons to:

1. ANNUALLY NOTIFY STAFF OF THEIR RESPONSIBILITY TO:

Notify the district of their food allergies

When requested and as appropriate provide written medical

documentation, instructions, and medication as directed by a

physician.

2. ANNUALLY NOTIFY PARENT(S)/GUARDIAN(S) OF THEIR


RESPONSIBILITY TO:

Notify the school of their student’s allergies.

Provide written medical documentation, instructions, and medication as

directed by a physician.

Work with the district to develop an Individual Health Plan (IHP) as

necessary, to accommodate the student’s needs throughout the school

day.

Replace medications after use or upon expiration.

When possible educate their student in the self-management of their

food allergy.

3. ASSURE THAT THE DISTRICT HAS TAKEN ALL NECESSARY STEPS TO:

Review the health records submitted by parent(s)/guardian(s), staff

and physicians.

Plan classroom and district activities/parties which reduce the

accidental exposure to food allergens of the identified student or staff.

Policy Manual
Section 4000 - Business Management
4460-R Food Allergies (Cf. 8453) 4460-R-2

Provide education for those who interact with the identified student

and/or staff member on a regular basis. The training should include:

knowledge of food allergy, signs and symptoms of an allergic reaction,

and emergency response to allergic reaction as directed by IHP.

Always be prepared to handle a reaction and ensure that a staff

member is available who can administer medications during the

school/work day regardless of time or location.

Work with the administrator in charge of transportation to provide


student specific training for the identified student.

Support and enforce no eating on school buses with exceptions made

only to accommodate special needs supported by physician

documentation.

Plan and discuss how to support identified students or staff during field

trips, community based instruction, and/or off campus school activities.

Follow State/District guidelines regarding sharing medical information

about the identified student or staff member.

4. INFORM PARENT(S)/GUARDIAN(S) AND DISTRICT STAFF THAT:

Classroom parties/special occasions require pre-planning by the

classroom teacher and parents to minimize the exposure to food

allergens to the identified student.

Teachers should avoid using food items such as candy, cookies, or

other snack items as a ―reward‖ for classroom behavior or

accomplishments. Reward items other than food should be considered

in such instances. However, an individual student

may have a formal written Individual Behavior Plan and/or annual

Individual Education Plan that may need to include a specific food as a

training reward or modifier.

Policy Manual
Section 4000 - Business Management
4470 Food Service Management 4470

The Lenawee Intermediate School District shall operate, contract for the

operation of, or otherwise support the provision of high quality food services for

students enrolled in its programs. School lunches shall be provided through

participation in the National School Lunch Program. A breakfast program shall

be supported in accordance with the law.

The Board shall review the prices set for school lunches annually and

revise when deemed necessary.

This policy also governs the provision of food at LISD events. The
Superintendent shall develop procedures consistent with relevant regulations and

prudent practices.

Approved: December 5, 2005


LEGAL REF: MCL 380.1272-1272d; 42 USC 1779(b); 7 CFR 210.11; 7 CFR
220.12

Policy Manual
Section 4000 - Business Management
4470-R Food Service Management 4470-R

Food Service Management

As required for participation in the National School Lunch Program, the

District establishes the following regulations:

1. That a ―Type A‖ (or equivalent) lunch may be made available for

students.

2. That free and reduced-price lunches be provided for students who

qualify.

3. That breakfast be provided for students as required by law.


Students shall also be permitted to bring their lunches from home and to

purchase milk, other beverages and incidental items. District operations at

residential programs (i.e. Boysville and Maurice Spear Campus) are exempt from

the general requirement that the Intermediate School District provide or contract

for the provision of school services. The Board shall be open to bid for services

at such sites as need arises.

Creative, efficient and effective food services management has the

potential to free more of the District’s resources for effective classroom

instruction. Food services management and/or consultation may be provided by

contract to its constituent local public school districts and other not-for-profit

organizations. Such contracts shall require Board of Education action before

becoming effective.

The Intermediate School District’s food services program may also include

a food catering operation. Priority shall be given for selection of this catering

operation by all units of the Lenawee Intermediate School District, including,

multi-District cooperatives for which the Lenawee Intermediate School District

operates as fiscal agent, when such services are needed. The catering

operation will be given first consideration, then other service providers may be

selected for the services. The Intermediate School District’s service shall refrain

Policy Manual
Section 4000 - Business Management
4470-R Food Service Management 4470-R-2

from catering requirements that include serving alcoholic beverages, or operating

a bar or refreshment service that includes alcoholic beverages.

Guidelines for Food Services

The following guidelines are to be followed for:

Determining if and when food should be made available

Standardizing and managing professional development activities that

require food services, and

Ensuring that resources for food are allocated correctly and managed
consistently across the Lenawee Intermediate School District.

The Superintendent reserves the right to make exception(s) for unusual

circumstances.

Internal Staff
Food may be provided for annual and semi-annual retreats and organized

training and professional development events when scheduled for three or

more hours.

Food may be provided for organized training and professional

development when employee attendance is required and extends a

minimum of three hours beyond the regularly scheduled work day.

Food will not be provided for internal meetings. Staff may volunteer to

furnish snacks by use of the vending machine or other means.

Due to the timing of LISD Board of Education meetings, a light snack tray

will be provided.

Events sponsored by the Lenawee Intermediate School District


Food can be provided for annual and semi-annual retreats, or organized

training or professional development, if the event is scheduled to begin by

8:00 a.m. and last a minimum of three hours.

Policy Manual
Section 4000 - Business Management
4470-R Food Service Management 4470-R-3
Food can be provided for organized training and professional development
for meetings that last five or more hours.
Food can be provided, including an afternoon snack, for organized training
and professional development that is a minimum of seven hours.
Food can be provided for organized training and professional development
that extends a minimum of three hours beyond the regularly scheduled
work day.
Food can be provided for meetings that are anticipated to extend a
minimum of two hours beyond the regularly scheduled work day.
When applicable, registration fees are applied to cover the cost of food
service for events sponsored by LISD.
Events hosted by the Lenawee Intermediate School District but sponsored
by another entity/provider
Coordination of food services may be provided.
Cost for food services must be included in registration fees and paid for by
the responsible party (provider).
Lenawee Intermediate School District funds will not be used to pay for
food service for events sponsored by another entity/provider.
In the event of extra food following the meal, LISD Professional
Development staff members will arrange with the onsite meeting/event contact
person what will happen with the extra food. In many cases, those paying for the
food take any extra food with them or make arrangements for the catering
service to donate the food to those in need when appropriate.
The above criteria can be wavied if registration fees cover the cost of food
for events sponsored by the Lenawee Intermediate School District.
Note: ―Guidelines for Food Services‖ was modeled after Washtenaw
Intermediate School District’s document titled, ―Guidelines for Food Services at
Washtenaw Intermediate School District.‖

Policy Manual
Section 4000 - Business Management
4500 Technology Code of Conduct 4500

The Lenawee Intermediate School District promotes and encourages the

use of a wide variety of technology in education. Its financial and human

resource investments in educational technologies for learners of all ages are

great. Likewise its use of technological innovation in school administration and

support is important to thousands of educators, administrators and support staff.

The Lenawee Intermediate School District aspires to be an educational

technology leader. Part of the burden of leadership is to recognize that certain

minimum standards in the use of the District’s educational technology are


necessary to ensure that everyone entitled to use these resources can take full

advantage of them. All persons, including staff and students of all ages, using

the District’s technology must have proper authorization for the specific legitimate

educational use intended, and must adhere to the Technology Code of Conduct

contained in this policy and related administrative procedures.

Approved: Adopted December 1, 2003; Revisions adopted January 8, 2007

LEGAL REF: MCL 380.601a, Public Act 289 of 1995, 380.627(2); 484.2307,
Public Act 216 of 1995, of the Michigan Telecommunications Act; The federal
Telecommunications Act of 1996.

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R

I. APPLICATION:

The Lenawee Intermediate School District’s telecommunications network is

intended for legitimate school business and educational purposes only. The

Technology Code of Conduct shall apply to all users of the Lenawee

Intermediate School District’s educational technology resources. Violation of the

Technology Code of Conduct may lead to disciplinary sanctions, depending on

the circumstances, and the severity and frequency of the infraction(s), including,

but not limited to: reprimand (verbal and/or written), seizure and confiscation of
personal property involved in the infraction, search, detention, suspension,

expulsion, future restrictions or limits on access to such technology, filing of

criminal charges, or termination of employment.

II. DEFINITIONS:

1. Educational Technology: in the context of the District’s Mission, any

method, material, process, equipment, etc. that is part of a system for

providing desired learning outcomes. Equipment includes but is not limited

to, computers, disk drives, printers, scanners, networks, video and audio

recorders, cameras, photocopiers, facsimile machines, telephones and

modems, and other related electronic resources.

2. User: any person that uses the District’s technology in learning or in the

support of the organization and its partners, including but not limited to,

Board of Education member, school executive, administrator, teacher,

assistant, bus driver, Secretary, employee, staff, students, contractor,

member, party to an access agreement, and invitee.

3. Code of Conduct: a set of policies, standards, rules, regulations, privileges

and responsibilities governing activities and related matters, and applied to

all users of the District’s educational technologies.

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-2

4. Internet: an international network of computers and information systems,

usually accessed by remote users for the purpose of electronic

communications between users and/or devices. This term includes ―links‖

that connect users to computers and information systems all over the world.

5. Local Area Network: a local area network (LAN) is a configuration of more

than one personal computer, one or more file or application servers, and

related devices, including but no limited to, scanners, printers, modems,

cabling and connections, routers, hubs, repeaters, disk storage arrays, CD-
ROM drives, fax servers, and input devices, directly physically or

electronically connected together for the purpose of electronic

communications between users and/or devices.

6. Wide Area Network: more than one LAN, usually located in different places

(buildings, Districts, towns, counties, etc.), connected together

electronically, including but not limited to, via phone lines, dedicated cables,

fibre optics, microwave or other radio signals, etc., but not directly

physically connected together, for the purpose of electronic

communications between users and/or devices.

III. USER PRIVILEGES:

Lenawee Intermediate School District’s users have certain privileges when in

school and while using the District’s technology resources.

A. Access Privileges: A user’s privilege to access educational technology

resources may be restricted, suspended, or revoked for violation of this

Technology Code of Conduct and other related Board of Education

policies. Access may also be inhibited by certain actions, including but

not limited to routine maintenance, device availability, daily schedules,

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-3

course requirements, safety concerns, and assignments and

reassignments.

B. Freedom of Speech: The First Amendment rights of citizens, under the

United States Constitution and its amendments, shall apply to users of

educational technology resources, except where limited for pedagogical

purposes or other legally recognized limitations (abuse, obscenity,

defamation, etc.).

C. Property Rights: Users have ownership rights over their own intellectual
property produced, created, or copied on the District’s educational

technology resources, unless the ―work-for-hire‖ doctrine applies to

employees and contractors (works prepared by an employee within the

scope of his or her employment, or a work specially ordered or

commissioned and expressly understood to be a work for hire), as

provided in the District’s Policy on Copyright Protection.

IV. USER RESPONSIBILITIES:

With privileges come responsibilities. Each user is held accountable for his/her

actions as regards use of educational technology resources. Awareness and

knowledge of the appropriate use of educational technology resources is

important in order to maintain high quality access.

A. Proper Authorization: To ensure that users may take full appropriate

advantage of the educational technologies available in the District, all

use of technology must have proper authorization. The source of

proper authorization will depend upon the user’s status in the District.

Students must have permission for the specific use from their teacher;

staff must have permission from their supervisor; administrators should

have permission from their supervisor, or such use must fit within their

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-4

general job accountabilities (i.e. the Director of Technology, the

Coordinator of Education Technology, or the Director of the Instructional

Materials Center, and equivalent successor positions does not need the

Assistant Superintendent’s specific authorization to use a certain

educational technology within its intended scope of use, in the context

of an educational organization, when such use is contemplated in the

range of his/her job performance). The means for documenting proper

authorization shall be determined, depending upon the user’s status


and other circumstances, within the discretion of school officials

responsible for providing access to such educational technology to

users.

B. Type of Use: Use of the District’s educational and administrative

technology is limited to legitimate educational purposes which enhance

the school curriculum and/or school business operations and/or which

are consistent with the District’s mission statement. The following uses

are strictly prohibited and may subject the offender to restriction,

suspension or termination of educational technology privileges, and to

appropriate disciplinary sanctions, such conduct to include but not be

limited to:

unauthorized entry into a file, whether to use, read, change or for

any other purpose;

unauthorized transfer, deletion, or duplication of a file;

unauthorized use of another individual’s identification or password;

unauthorized access to telecommunications files or facilities;

use of computing facilities which interfere with the work of another

student, faculty member, or school official;

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-5

use of computing facilities to draft, send, or receive inappropriate

communications including, but not limited to, communications

which are indecent, obscene, profane, vulgar, threatening,

defamatory or otherwise prohibited by law;

use of computing facilities, including telecommunications facilities,

to interfere with the operation of the ISD’s computer systems;

violation of copyright, trademark, trade secrets, or licensing

agreements;
use of computing facilities for the purchase, sale, and/or

advertisement of goods and services other than those directly

operated or offered by the Board of Education and the District.

C. User Initiative: Users are responsible for attending appropriate training

sessions in the use and care of educational technology and should

refrain from using any technology for which they have not received

training unless supervisor-approved self-teaching is necessary or

desired. Users may be required to make full or partial financial

restitution for any damages to educational technology or unauthorized

expenses incurred through the use of educational technology. Users

are encouraged to report security problems in a prompt fashion and to

the proper authorities.

D. Identification and Password Integrity: Users shall maintain the integrity

of their identification and passwords for using the District’s educational

technology. Only authorized individuals shall routinely have access to

user identification and passwords.

E. Computer Virus Protection: Users are expected to use the District’s

computer technology in a manner that minimizes the risk of computer

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-6

virus infection. Proper use of authorized protective anti-viral software is

expected before any placement of executable files on the district’s

storage devices.

F. Non-School District Owned Educational Technology Resources: When

users utilize non-school District owned educational technology

resources in the course of their school business, instruction, research,

or other related activity, the user will be expected to abide by this policy

as if the educational technology resources were owned by the District.


For example, if a teacher brings a personal video camera to school to

be used in conjunction with course instruction, school officials would

expect that teacher to use the video camera in a manner consistent with

this policy. Software owned or possessed by a user shall not be

installed on the District’s computer hardware without the permission of

the program supervisor. Such software must be removed from the

computer upon the program supervisor’s request.

G. Respect for Others: It shall be each user’s responsibility to recognize

and honor the rights, including intellectual property and privacy rights, of

others in the use of educational technology resources.

H. Other Board Policies: Student users and parent(s)/guardian(s) of minor

students may be required to execute a ―Student Use And Parent

Participation Form‖ acknowledging receipt of this policy and

administrative procedures. Program administrators, in consultation with

instructional staff, shall determine when to use the form. The users

must adhere to other Board of Education policies in their use of

educational technology. These policies include but are not limited to:

anti-discrimination and sexual harassment policies intended to enhance

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-7

equal educational opportunities to the diverse populations in our

community, the Student Code of Conduct, Community and Staff Use of

School Facilities, Drug-Free Workplace, the Code of Ethical Relationships,

Smoking on School Premises, Off-Air Taping, Budgeting System, Access to

Student Records, and other pertinent policies. Violations of such policies

may subject the user to appropriate disciplinary sanctions.

V. INSTITUTIONAL RIGHTS AND RESPONSIBILITIES:

A. Contracts/User Agreements: The District shall make this policy


governing use of educational technology resources a provision in its

contracts concerning educational technology with other entities and

users whenever feasible.

B. Response to Inappropriate Materials: District officials shall take

measures to reduce the incidence of access to inappropriate materials

using the District’s educational technology resources, via the following

means:

catalog and block offensive providers;

maintain an extensive log of all user activities;

require user identification and passwords where possible;

provide restricted menus for users;

use non-graphical software; and

install security measures whenever feasible.

C. Other: Users are expected to receive the Technology Code of Conduct

from District employees responsible for providing access to such

technology. District employees are expected to know and abide by the

Technology Code of Conduct and to encourage users to become

familiar with it.

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-8

The LISD’s telecommunications network is intended for legitimate

school business and educational purposes only. As a monitored

telecommunications network, no stated or implied guarantee is

made regarding the privacy of electronic mail (e-mail) or any other

telecommunications transmitted or received over this network..

Partnerships with other educational institutions, public and private

human services agencies, and other entities intending to use the

District’s technology resources to access and transmit electronic


data and for other related purposes shall be encouraged within the

limits of the District’s legal authority. Equitable financial support

from such partners, viewed in light of the contributions made by

constituent Districts, shall be considered in the development of

any such partnership. The Board of Education reserves the right

to approve agreements and contracts establishing technology

partnerships regardless of the amount of funds involved. The

President of the Board of Education shall be a signatory to such

agreements and contracts. Such agreements or contracts shall

include the following prohibitions on the use of access to the ISD’s

network: uses that infringe upon or compromise the legitimate

educational use of electronic information technologies; uses

prohibited by law; use for the purchase, sale, and/or

advertisement of goods, negotiable paper, or services; and uses

that jeopardize resource availability for students and employees.

Violations of these prohibitions shall be grounds for termination of

the agreements or contracts at the discretion of the Board of

Education.

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-9

The Lenawee ISD makes no warranties of any kind, whether

expressed or implied, for the use of its educational technology,

including but not limited to the loss of data resulting from delays,

nondelivery, or any service interruption.

The Lenawee ISD is not responsible for any damages caused to a

user’s hardware or software incurred from downloading computer

viruses.

COMPUTER AND COMPUTER NETWORK SAFETY AND USE POLICY


1. In compliance with the federal Children's Internet Protection Act (47 USC

254 (h) and (l)), not later than June 30, 2002 there shall be instituted for

the School District's computers and computer network a technology

protection measure that protects against Internet (which, as used in this

policy, includes the World Wide Web) access by both adults and minors to

material which is: obscene; child pornography, or; harmful to minors.

A. The term "minors" means individuals under the age of eighteen (18)

years.

B. The term "child pornography" means any visual depiction, including

any photograph, film, video, picture, or computer or computer-

generated image or picture, whether made or produced by

electronic, mechanical, or other means, of sexually explicit conduct,

where: 1) the production of such visual depiction involves the use of

a minor engaging in sexually explicit conduct; 2) such visual

depiction is, or appears to be, of a minor engaging in sexually

explicit conduct; 3) such visual depiction has been created,

adapted, or modified to appear that an identifiable minor is

engaging in sexually explicit conduct; or 4) such visual depiction is

Policy Manual
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4500-R Technology Code of Conduct 4500-R-10

advertised, promoted, presented, described, or distributed in such a

manner that conveys the impression that the material is or contains

a visual depiction of a minor engaging in sexually explicit conduct.

C. The term "materials harmful to minors" means any communication,

picture, image, graphic image file, article, recording, writing, or

other matter of any kind that: 1) taken as a whole and with respect

to minors, appeals to a prurient interest in nudity, sex, or excretion;

2) depicts, describes, or represents, in a patently offensive way with


respect to what is suitable for minors, an actual or simulated sexual

act or sexual contact, actual or simulated normal or perverted

sexual acts, or a lewd exhibition of the genitals; and 3) taken as a

whole, lacks serious literary, artistic, political or scientific value to

minors.

2. The activities of students on School District computers and computer

network shall be monitored by the teacher responsible for the class for

which the computer activity is being conducted, and/or by School District

personnel designated by the Superintendent of Schools.

3. No person shall use any school District computer, computer equipment, or

school District-provided Internet connection to access sexually explicit or

obscene material.

4. When using school District computers, computer equipment or Internet

connections for electronic mail, chat rooms, bulletin boards or any other

form of direct electronic communication, no student shall disclose any

personal information (including, but not limited to, names, addresses,

telephone numbers and photographs) about other students or school

District staff. Students shall be discouraged from disclosing personal

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-11

information about themselves in electronic mail, chat rooms, bulletin

boards or any other form of direct electronic communication through the

Internet.

5. School District computers, computer equipment and Internet connections

shall not be used by any person to access another person's accounts,

files, data or information without authorization, or for any unlawful activity.

The interference with others' accounts, files, data, or information is

prohibited.
6. The school District reserves the right to monitor and review all use of its

computers, computer equipment, and computer network (including, but not

limited to, Internet activity and external/internal electronic mail, files and

data); no user of the School District's computers, computer equipment or

computer network shall have any expectation of privacy with respect to

use of the School District's computers, computer equipment or computer

network.

7. No person shall engage in any activity which is detrimental to the stability

or security of the school District's computers, computer equipment or

computer network, or use school District computers, computer equipment,

or computer network in any way which is detrimental to the stability or

security of others' computers, computer equipment or computer networks,

including, but not limited to, the intentional or negligent introduction of

viruses, or the vandalism or abuse of hardware or software.

8. No person shall use the school District's computers, computer equipment

or computer network in violation of copyright laws, including, but not

Policy Manual
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4500-R Technology Code of Conduct 4500-R-12

limited to, the installing, downloading, copying or using of copyrighted

software without proper authority.

9. No person shall, in the course of using the school District's computers,

computer equipment or computer network, impersonate another person or

user; no person shall reveal a password of another person or user.

10. No person shall use the school District's computers, computer equipment

or computer network for commercial purposes.

11. Violation of this policy may result in disciplinary action, as well as


restriction, suspension or termination of access to the school District's

computers, computer equipment and/or computer network. In addition,

referral may be made to law enforcement authorities.

12. This policy shall not be instituted prior to the giving of reasonable public

notice and the holding of at least one (1) public hearing or meeting to

address the contents of this policy.

Policy Manual
Section 4000 - Business Management
4500-R Technology Code of Conduct 4500-R-13

STUDENT USE AGREEMENT AND PARENT(S)/GUARDIAN(S)


PARTICIPATION FORM (sch. yr.)

Instructions: Student and parent(s)/guardian(s) please read the statements, sign and
date the appropriate parts, and return to the Lenawee ISD teacher or other staff
member issuing the form.

USE AGREEMENT: As a user of the Lenawee Intermediate School District’s computer


educational technology, I hereby agree to comply with the Technology Code of Conduct,
and certify below that I have received a copy of the Policy.

I understand that the Lenawee Intermediate School District reserves and will exercise
the right to review, audit, intercept, access and disclose, as lawfully allowed, all matters
on the District’s e-mail systems at any time, with or without notice, and that such access
may occur during or after the regular school day.

Student’s Signature Date of Signature

School: ___________________________ Grade: _____________

PARENT(S)/GUARDIAN(S) PARTICIPATION AGREEMENT: As the parent(s)/


guardian(s) of the minor student signing above or parent(s)/guardian(s) of the adult
student, I grant permission for my son or daughter to access networked computer
systems, such as the Internet, and related technologies. I have read and discussed with
my son or daughter the District’s Technology Code of Conduct. I understand that the
individual users may be held liable for violations of the Technology Code of Conduct. I
understand that some materials on the Internet may be objectionable (i.e. pornography,
racially insensitive material, and information that may not coincide with my families
values and beliefs), but I accept full responsibility for guidance of my son or daughter on
the use of the Internet and the Technology Code of Conduct. I understand and agree
that the District assumes no responsibility for the student’s communications while using
the Internet or related technologies.

 Yes I give my permission for my son or daughter to access the networked computer
systems, including the Internet, in compliance with the Technology Code of Conduct.

 No I do not give my permission. Alternative methods to using the networked


computer systems, including the Internet, should be used with my son or daughter.

Parent/Guardian Signature Date of Signature

Policy Manual
Section 4000 - Business Management
4601 Facilities Development Goals 4601

As a guide for the design and development of its District building facilities,

the Board establishes these goals:

A. To integrate facilities planning with other aspects of planning in a

comprehensive manner to advance the District’s Vision.

B. To provide facilities that will foster the maximum educational achievement.

C. To base specifications for all District buildings on identifiable learner

needs.

D. To design for sufficient flexibility to permit program modification or the


implementation of new programs.

E. To design facilities as economically as feasible, provided that learner

needs are effectively and adequately met.

F. To design school buildings for maximum community use.

G. To involve the community, staff, available experts, to the extent

appropriate and the latest in related current developments and research in

building plans and specifications.

Approved: February 2, 2004

Policy Manual
Section 4000 - Business Management
4650 Site Acquisition 4650

The Superintendent shall be responsible for site acquisition negotiations.

Negotiations for site acquisition shall consider the following guidelines:

A. Purchase price may be based on an outside appraisal by an accredited

and licensed appraiser.

B. Discussion of possible school sites may be carried on in a closed session

of the Board, but all official actions must be taken in an open, public

meeting. Official Board action is required to execute a valid contract and a

record of that action must be a part of the minutes of the Board. The
process used in acquiring real property must be in accordance with law.

Any deviation from the strict requirements of the law may render the

transaction void.

Approved: February 2, 2004

Policy Manual
Section 4000 - Business Management
4730 Disposal of District Property 4730

The Board supports the concept of maximum utilization of furnishings,

equipment, and instructional materials. Utilization is deemed to mean

serviceable life expectancy provided the furnishings, equipment/instructional

materials are not obsolete and do not diminish or limit accomplishment of the

District vision.

The following methods for disposal apply:

A. Trade-in credit for a similar item/replacement.

B. Sell to another school District, educational, non-profit, or commercial


organization (the value to be determined by the Board Treasurer and

submitted to the Board for approval).

C. Sell at public sell.

D. Sell by bid.

E. Donate to a school or non-profit organization.

F. Destroy or discard the item(s).

District property shall not be recommended for disposal if precluded by

Federal/State guidelines.

Approved: February 2, 2004

Policy Manual
Section 4000 - Business Management
4730-R Disposal of District Property 4730-R

The following procedures shall be used to establish that equipment is

surplus:

a) The staff using the equipment in question is encouraged to assess the

quality of their equipment on at least an annual basis, or more often as

appropriate and/or recommended by the manufacturer.

b) Staff shall be informed that once they have determined a piece of

equipment to be unnecessary, used-up (broken beyond repair), or

obsolete, they should communicate with their supervisor to seek


replacement of needed equipment or proper disposal.

c) Upon learning that a particular piece of equipment is considered by the

staff person using it to be unnecessary, used-up, or obsolete, the

supervisor must verify if that is indeed the case, and determine a further

course-of-action, including making the necessary revisions to the District’s

inventory system, removing inventory tags before disposal, etc., as

appropriate:

i) To reassign the custody of the equipment from one staff member to

another if it is in working condition;

ii) To directly dispose of that used-up piece of equipment, in an

environmentally appropriate fashion, if in the discretion of the

supervisor that equipment no longer has any functional utility, is beyond

reasonable repair, and is of negligible scrap value; or

iii) To inform the supervisor’s Assistant Superintendent that said

equipment is not needed in the programs and services he/she supervises,

asking the Assistant Superintendent to declare it as surplus.

d) After receiving a request from a supervisor to declare a certain piece of

equipment to be surplus, the Assistant Superintendent shall notify

members of the Leadership Team that the equipment is surplus, including

Policy Manual
Section 4000 - Business Management
4730-R Disposal of District Property 4730-R

e) an adequate description of the equipment, and ask Leadership Team

members to decide within 7 calendar days if the equipment can be used

elsewhere in the District.

f) Unless the Assistant Superintendent responds to a request to transfer

custody of the equipment elsewhere in the organization, he/she shall

determine if the item should be sold via special separate advertised public

―bid-sale‖ or be warehoused until the next district-wide auction/sale is

held. Items with an estimated value at or below $1,000.00 may be sold


outright without a bid-related process. All sales shall be ―as-is‖ and sale

instruments shall clearly indicate that (via this or similar language) “The

Buyer should beware, this is an as-is sales transaction. No warranties

expressed or implied, are provided by the seller pertaining to this sale.”


g) Equipment left over from the District-wide auction/sale shall be properly

disposed of, including, but not limited to: scrap, salvage, and throwing

away.

Policy Manual
Section 4000 - Business Management
4770 Selection of an Architect 4770

The Superintendent shall select the architect for school building projects.

A contract for architectural services shall be approved by the Board of Education.

Approved: February 2, 2004


LEGAL REF: MCL 388.851-855a

Policy Manual
Section 4000 - Business Management
4800 Facility Development Specifications 4800

The Superintendent shall assume the responsibility of working with staff to

determine specifications for all new or renovated construction.

Approved: February 2, 2004

Policy Manual
Section 4000 - Business Management
4890 Supervision of Construction (Cf. 4770) 4890

Supervision of construction projects shall be primarily the responsibility of

the architect and the Superintendent, or a staff administrator assigned by the

Superintendent as project Director, who shall be responsible to follow closely the

progress of the construction project and report periodically to the Board.

Approved: December 1, 2003

Policy Manual
Section 4000 - Business Management
4950 Board Inspection of New or Remodeled Facilities 4950

A building project shall be accepted by the Board only after all details are

complete and the architect and project Director have certified to the Board that

the project has been completed, along with a written approval by the architect for

occupancy certifying the approval of all state and local authorities where

required. The architect and representatives of the administrative staff shall

complete a preliminary inspection, after which the Board shall inspect the

building and give its formal approval and acceptance, based upon the

recommendation of the administration, and this clause is limited only to those


projects costing in excess of $100,000.00.

No new or renovated building or addition shall be occupied by students

until so authorized by those state and local authorities where approvals for

occupancy are required.

Final payments to contractors will be withheld until such a time as the

requirements of this policy have been met.

Approved: December 1, 2003

Policy Manual