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BYU-Idaho Child Labs

Student Handbook of Policies and Procedures


Position Name Phone

Child Lab Director David Allen 496-4106
Child Lab Coordinator Suanne Ellsworth 496-4009
Preschool Faculty Michael Godfrey 496-4013
Preschool Faculty Betty McQuain 496-4030
Preschool Faculty Kaelin Olsen 496-4031
Preschool Faculty Christine Brown 496-4127
Toddler Director Jillisa Cranmer 496-4111
Toddler Faculty Mackenzie Swenson 534-8794


Child Lab Director: Accreditation, scheduling, student

issues, public relations, finance.
Child Lab Manager: Registration, purchasing,
maintenance of facility, and public
Toddler Director: Toddler lab operations, student
issues, and public relations.
Preschool/Toddler Faculty: Instruction and supervision of
student teachers.
Supervisors/Head Teachers: Instruction and administration of lab
policies, in-service training for team
members, supervision of daily lab
operations and budget. Student
supervisors report to the preschool
director and faculty.

In preschool labs, those referred to

as supervisors in this handbook are
students enrolled in ECD 380 and
employed Head Teachers. In
toddler labs, responsibilities of the
supervisor are completed by the
faculty instructor.

When problems arise we encourage you to talk with the person(s)

involved in a kind, sensitive, and professional manner. If you cannot
successfully resolve the problem on your own, please go to the next
appropriate level. Problems with parents or the public (press, school
district, etc) should be handled by the lab director.

Administrative Levels
Student Supervisors Faculty Instructor Preschool/Toddler Director
Child Lab Director Home and Family Department Chair
Dean, College of Education and Human Development

The purpose of the BYU-Idaho Child Labs is to provide
opportunities for students to promote the physical, social, and
cognitive development of all children, and work in partnership with

Prepare BYU-Idaho students to create learning experiences
and environments that promote the growth of all children.
Value and nurture each childs unique qualities and potential
while encouraging progress of all children in each
developmental domain.
Develop family and community partnerships that facilitate
mutual respect and communication.

R Children, the campus child labs, may pursue national
accreditation by the National Academy of Early Childhood
Programs, a division of the National Association for the Education of
Young Children. Supervisors are responsible to work with the
program director and Child Lab faculty to maintain the high
standards required of a nationally accredited program. All staff
should acquaint themselves with the criteria for accreditation and
must follow all accreditation standards. (Review standards at:

Parents who enroll their children in the BYU-I Child Labs have
come to expect a quality experience for their children. BYU-I
students are an integral part of that quality experience for both the
children and parents.
Carrying out responsibilities, interacting with others, and acting
professionally, both in the Child Labs and in every other setting, is
expected of everyone who works with children.

Code of Honor
You must abide by the BYU-Idaho Code of Honor in every detail.
Using the copy card for other purposes, borrowing lab supplies,
eating lab food, plagiarizing others work, cheating on tests or
assignments, or other violations of the Honor Code is considered
grounds for disciplinary action. We also abide by the Code of Ethics
agreed upon by NAYEC.

Dress Standards
You should adhere to BYU-Idaho dress code. More specifically,
your dress should be modest, comfortable (not grubby), and easily
laundered. Blue Jeans may be worn while working in the Child
Labs, if they are a dark washed material, neat/professional looking
with no holes, rips, washed out or worn out areas. We hope you will
remember that your appearance is a reflection on the Child Labs and
BYU-Idaho, as well as yourself. When working with the children,
students are required to wear a lab apron. Aprons will be handed out
in the Child Lab office (Clarke 217). Aprons will be charged to your
I-account for a fee of $25.00.

Academic/Professional Behavior
Students are expected to seek for academic excellence in all of their
1. You should always use correct grammar, punctuation, and
spelling in any paper given to faculty or parents. If you are
weak in any of the above areas, find ways to accommodate
and improve your performance so that your academic skills
are at a professional level. Use spell check, have someone
who is competent in writing evaluate your work, seek help
from the writing lab, and/or take additional courses if
2. Your course instructor must screen any paper, note, or
communication of any kind before it is sent home.
3. You should never do lab work (cutting, coloring, etc.) in any
other class.
4. Students should check their program descriptions for
minimum grade requirements. Repeating a lab course may
not be an option due to limited space availability.
5. Photos and video of children may be taken and shown to
Child Lab staff in accordance with practicum assignments.
Photos of children enrolled in the BYU-I Child Labs, and
video showing children while they are attending preschool or
toddler lab, may not be posted on any electronic storage
system (Facebook, Blog, E-Portfolio, etc.) where access is
available to anyone other than Child Lab Staff.

Cell Phones/Personal Computer Use

Cell phones should not be brought into the lab and must be turned off
during classes. Personal computers should only be used during class
time with the instructors permission.

We have a legal and ethical responsibility to protect the rights of
individual children in our care.
1. You must not discuss information about children or their
families with anyone other than lab staff.
2. When in the booth, hallway, resource room, workroom etc.,
avoid discussions about sensitive matters. Be aware that
these conversations can be overheard.
3. Any request for photos, videos, interviews, etc. of children,
staff, or facilities must be cleared with the lab director.
4. Child records, including attendance records, must be kept
secure and must not be left where they can be seen by
anyone other than lab staff. Childrens files may be kept in
the filing cabinet located in each lab, as long as classroom
doors are locked at the end of the day. At the end of the
semester, supervisors should take all childrens records to the
lab manager for long term storage.

Class and Lab Attendance

We expect that you will always come to class and lab on time.
Please leave personal problems at the door, and develop a
professional relationship with other students, teachers, and parents.
It is imperative that you remember that you are a part of a team, and
that missing class or lab affects the morale, performance, and
experience of other team members and of the children in your lab.
You must give prior notice when absence becomes necessary. You
are to contact both the supervisor and your course instructor, at home
or at school, prior to the beginning of school to acquaint them with
your situation.

Lab Hours
You are expected to arrive at or before the scheduled lab time and not
leave early. You must come to lab prepared to give your undivided
attention. It is inappropriate for roommates, boyfriends, girlfriends,
fiancs, spouses, or others to infringe upon your lab time by phoning,
visiting or dropping by. Please communicate to them that the lab is a
class and needs to be respected as such.
Children in the Classroom
Students have the responsibility to arrange for childcare away from
classrooms, the workroom, and study areas so as to preserve and
enhance learning opportunities for all students. In one-time
emergency situations, the teacher of a class may allow a student to
bring a child to class based on terms set by the teacher.
Professional Organizations
Students are encouraged to become a member of professional and
student organizations.
1. The National Association for the Education of Young
Children (NAEYC). For membership information check the
web site ( or call 1-800-424-2460. Annual
dues are about $40.00.
2. Child and Family Advocacy Society (BYU-I student
association). For information contact Tim Rarick at
496-4034 or Clarke 223R.
3. Council for Exceptional Children Division of Early
Childhood For membership information check the web site
( Annual dues are about $70.00.


We are legally responsible for the care and protection of the children
in our labs. Prudent and reasonable behavior is required of students
responsible for the children.
Supervisors are responsible for maintaining up-to-date information
about each child. This information must include:
1. Childrens intact form with current address, phone number,
emergency contact information and health information.
2. Up-to-date immunization record or signed immunization
3. Signed Child Lab legal form which includes
acknowledgement of risk.
4. Photo of each child
5. Record of any accidents occurring during preschool or
toddler lab.

All accidents are to be reported to the lab supervisor immediately.
The supervisor is then to assess the situation and act in accordance to
its seriousness. The director and parent must be notified and an
accident report completed by the supervisor. For serious accidents
call 911. If emergency medical treatment is necessary, an ambulance
should transport the child to a hospital. The emergency medical
release form and parent contact information must accompany the
child to the hospital.

Bumps, small bruises and scrapes that dont require a Band-Aid do

not require an accident report, but must be verbally reported to the
childs parent. Any information reported to parents should be

Injuries that require Band-Aids, that leave significant marks, or that

involve the head require that an accident report be filed and that the
parent and program director be notified.

A first aid kit is located in the cupboard above the shelf in the
laundry room. Gloves must be worn when administering first aid to
a child who is bleeding, or when there is the potential for contact
with body fluids.

Lab directors should develop a system that ensures that all teachers
in each classroom have pediatric first aid certification. A copy of the
certificate must be kept on file. Give first aid certification
information to the Child Lab manager.

Supervisors are responsible to assure that all staff members and

children receive necessary safety training. All teachers should know
where the first aid kits and fire extinguishers are located and how to
use them. Straw, hay, corn stalks, lighted candles, open flames, or
other combustibles or sources of ignition may not be used in the
building. The university fire protection officer must be contacted at
least two (2) days in advance, for approval of any outdoor fire that
produces an open flame. Ask the lab director for the form.

For students and childrens safety, no child should be alone with an

adult, student or faculty member, while attending the Child Lab.
Any activity that requires children to go into the hallway, to another
room, or outdoors must be supervised by at least two teachers.
Materials must not be used that pose a significant safety risk to
young children. Avoid choking hazards, items that would fit inside a
choke tube (coins, small toys) and latex or rubber balloons. Grapes,
hot dogs and carrots (other than mini carrots) should be sliced in
half, then cut horizontally before serving.

Guest and Visitors

The only people authorized to interact with children who are enrolled
in R Children Child Labs are college students enrolled in a lab
course ( ECD 350, 360, 370, 380), and Child Lab faculty. Parents of
children may also be invited to participate in their childs classroom.
Other guests or visitors must be approved by the course instructor.

Outdoor Play
Outdoor play is an important part of our curriculum and should be
planned every day, weather permitting. Supervisors and directors
must use common sense when determining if weather conditions
prevent children from safely going outdoors. Factors to be
considered include temperature, how children are dressed, length of
time children will spend outdoors, if the sun is shining, the amount
of precipitation, and wind chill.

Proper clothing on cold days, for teachers and for children, is a must.
Teachers are responsible for assessing weather conditions and
determining what outer clothing is necessary. In cold weather, coats
must be zipped and mittens and hats on.

Careful supervision is imperative when children are outdoors. At

least two teachers from each classroom must be on the playground at
all times. The supervising teacher must carry an emergency pack
with her when on the playground. The pack should contain
disposable gloves, large gauze pads, and other emergency first aid

Emergency Drills
Fire drills must be conducted monthly. Fire drill information and
procedures are posted in each classroom, including evacuation paths.
Preschool children will leave the building through the exterior doors
and gather on the playground. Toddlers will leave the building
through the emergency exit, travel down the ramp, and gather in the
quad between the Clarke and Romney buildings. In a real
emergency, supervisors should gather children in the foyer of the
Smith Building, then call parents and ask them to pick up their child
in the circular lot between the Smith and Clarke buildings. For
earthquake drills, children should be instructed to move away from
the windows and go head first under tables. Supervisors should
maintain a record of all safety drills conducted.

Each staff member is responsible to see that all caustic substances
are kept on high shelves, out of childrens reach and in a locked
cabinet. If a child does ingest a poisonous substance, you should
contact a faculty member and use the following procedures:
1. call Poison Control Center at 1-232-2733 or 1-800-632-9490
2. make a written note of the caustic substance, amount
ingested, and time of poisoning
3. write down instructions given by Poison Control Center
4. have child transported to the hospital for therapeutic
intervention and observation if instructed
5. contact parents or guardians about the accident

Teachers sometimes carry items in their handbags/backpacks that
may be harmful to children (medication, metal fingernail file, etc.)
For this reason you must keep your personal belongings out of the
reach of children. Keep handbags/backpacks in the closet with door
shut and locked.

Field Trip Permission

Off Campus Field Trip

Any off campus field trip requires consent of the lab director or your
course instructor, parents written permission, and completion of the
R Children off Campus Field Trip Planning Form (see lab
manager for form). The planning form and each childs permission
slip must be turned into your course instructor at least two days
before the scheduled trip. Personal vehicles cannot be used to
transport children. A faculty member must accompany any group on
a field trip that is away from campus.

On Campus Field Trip

Written parent permission is not required for field trips that are
conducted on campus, but parents must be notified in advance of the
prepared filed trip in writing about the intended activity. On campus
field trips must be cleared in advance as a part of a lesson plan and
by notifying a faculty member. The student planning the trip must
complete the R Children On Campus Field Trip Planning Form
and return it to the course instructor at least two days before the date
of the intended excursion. A supervisor, Head Teacher, or course
instructor must accompany each group on a campus field trip.

Any time a group of children are taken away from the classroom or
playground the group leader must indicate the group destination on a
sign posted outside the door, with an intended return time. The
group leader must notify the lab manager when the group will be
leaving and returning and must be assessable by cell phone while
away from the lab facility. Exchange phone numbers with the lab
manager so that communication is possible if the need arises.

Child Abuse Reporting

It is your responsibility to report any suspected cases of non-
accidental physical injury, sexual molestation, neglect and/or
emotional abuse to the lab director.

Meeting With Children after Lab

All of your associations with children are to be during the lab hours.
You are not to initiate contact with the children outside of regularly
scheduled lab hours. Talk with the lab director about any exceptions
to this rule.

Teachers are responsible to evaluate the health of children as they
arrive. It is our policy to refuse admittance to children who are
obviously ill at check in. If the child becomes ill during the lab time,
the supervisor is to call the parents and remove the child to an
isolated area until a parent comes for the child. You must wear
gloves when caring for illness that involves body fluids. Teachers
should follow the same exclusion policy as children, and not attend
when there is a significant risk of spreading the illness. Contact your
faculty instructor if absence due to illness becomes necessary.

Administering Medication
Children must not be administered any medication without first
consulting with the lab director. Medication can only be given after
first receiving written permission from a parent and written direction
from a physician. When you administer any medication, you must
make a written record which includes name of the child, name of
person administering the medication, type of medication, time, date
and dosage of medication. A copy of this record must be given to a
parent when the child is picked up from school.

Special Medical Conditions

Before the first day of lab, each staff member needs to be aware of
any special medical conditions (e.g. allergies, medication, diabetes,
epilepsy, etc.) of any child in her lab. The supervisor must report any
special medical condition or need of children to the lab director and
Child Lab manager.

Health Concerns
All students that work in the child labs must be tested for
Tuberculosis (TB Test). Student teachers are responsible for
obtaining a TB test and must submit proof of a negative lab result to
the lab manager before the first day of preschool or toddler lab. TB
test results are not available until two days after the initial test.
Students with a positive lab test or those who do not submit written
proof of a negative lab result before the first day of school, will not
be able to attend the lab. Students who have had a TB test within
two years will not need to repeat another test if they provide a copy
of the negative results of the test prior to the first day of lab.

Children who attend must submit proof of immunizations or a signed
certificate of exemption prior to attending. Supervisors must notify
lab directors of any deficiencies before the first day of school. It is
the directors responsibility to follow up with parents until all
required vaccinations have been received.

Hand Washing
You must give strict attention to cleanliness. The most effective way
to reduce the spread of communicable illness is proper hand
washing. Children and teachers must thoroughly wash their hands in
the following situations:

1. upon arriving at preschool

2. before preparing, handling or serving food
3. After going to the toilet
4. before eating snacks and after eating finger foods
5. after handling animals
6. after wiping nose
7. after hands have come in contact with body fluids (saliva,
urine, blood, etc.) even when gloves are worn. .

Children should be instructed on, and teachers and children must

follow, correct hand washing procedures:
1. turn on warm water
2. wet hands and lower arms under warm, running water
3. put liquid soap on hands
4. rub hands and lower arms vigorously under running water
for approximately 20 seconds
5. rinse hands thoroughly
6. use disposable towel to dry hands
7. turn off faucet with a paper towel

Diapering Procedures
General Guidelines
1. Support the childs desire for privacy.
2. Allow the child to be as independent as he is capable.
3. Safeguard yourself against any possibility of being accused
of misconduct.
4. Protect yourself and the child from disease-causing
Before changing, gather all the necessary materials. This includes:
diaper or change of clothing, cleansing wipes for child, disinfectant
wipes for diapering surface, gloves, plastic bag(s), changing pad (if
using). Encourage child to do as much as he is able by and for
Basic procedures:
1. Collect supplies
2. Put on gloves
3. Have child stand over or lay on changing pad
4. Remove wet or soiled diaper or clothing, place in plastic bag
5. Wipe the childs diaper area in a front-to-back motion with a
diaper wipe, and place in same plastic bag
6. Put fresh diaper or clothing on child, assist him in pulling up
his pants if necessary
7. Remove gloves, put in plastic bag
8. Return child to classroom (if diapering was conducted
outside of classroom)
9. Assist child to wash hands, and wash own hands.
10. Clean-up changing area. Put on gloves, disinfect changing
pad, wipe dry with paper towel, and discard towels and
gloves in same plastic bag.
11. Tie the bag shut and discard, either in covered diaper pail or
1. 12. Wash and dry your own hands.

Sanitation Procedures
You must wash and sanitize classroom surfaces used for eating and/
or food preparation before and after each use. First use hot water,
soap and a *white cloth to wash surfaces. Then spray bleach
solution (6-8 drops of bleach per spray bottle of cold water) on the
surface. Allow solution to remain on the surface for a couple of
minutes, then dry the surface with a paper towel. You also need to
sanitize bathroom faucet handles, bathroom counters, and any
objects a child puts in his/her mouth. Mouthed toys must be
immediately removed from use, then cleaned and sanitized before re-
using. Some toys may be sanitized in the dishwasher.
Surfaces contaminated by blood, vomit, urine or stool must be
cleaned with a stronger bleach solution (one part chlorine bleach to
ten parts water). Commercial chlorine wipes may be used on the
diaper changing pad, but should not be used on surfaces used for
eating or food preparation. Chlorine bleach must be stored out of the
reach of children in a locked cabinet. A new bleach solution must be
prepared daily to maintain its disinfecting strength.

It is the responsibility of the supervisor to teach students proper

cleaning procedures.
*Use white cloths for cleaning dishes, kitchen counter tops, snack
carts, and tables after snack has been eaten. Use green cloths for
cleaning paint and art mediums from surfaces. Blue cloths are rags
for wiping floors and for really dirty jobs. Do not use blue or green
cloths for dishes.

Food Preparation/Service
Hands must be washed thoroughly before preparing any food. Food
service gloves must be used when handling wet foods (e.g. cheese,
apples). Foods that should be kept cold must be stored in the
refrigerator, not left on the counter or cart. Do not store food in the
refrigerator in metal cans. Opened containers or leftovers that are
then refrigerated must be dated (write date on a piece of masking
tape) and used within seven days. No one who has any symptoms of
illness should be responsible for food preparation.
Check snack schedule posted on fridge to determine how much
snack to prepare each day. Begin by serving a small amount of food.
Food which has been served on the tables cannot be reused.
Unserved leftovers should be labeled with a date. Put away and used
another day. Supervisors are responsible to see that leftover food is
used and that the refrigerator is kept free of spoilage. Served
leftovers must be discarded or may be consumed by staff during post

NAEYC recommends that food be avoided in art projects, such as

finger painting with pudding and stringing cereal. For exceptions
talk with program director or your faculty instructor.

Food service containers, utensils, and trays (the red trays) must only
be used for food products. Do not use kitchen equipment for art and
other activities that are not food related.

A nutritious snack that meets accreditation guidelines must be served
each day. The Child Lab manager will prepare a snack schedule for
the entire semester. This schedule has been carefully prepared to
ensure that children are served a variety and balance of foods from
different food groups, and should be followed strictly unless
permission has been given to serve a substitute snack.

A substitute snack may occasionally be served when a specific food

experience would support a lesson topic or objective; however, the
snack should still meet accreditation standards. Approve any snack
changes with lab manager at least one week in advance.
Parents must be notified what children will be served for snack.
Teachers can do this by sending home the snack schedule, posting a
note outside the classroom door, and/or listing the snack on the
posted lesson plan.


Child Assessment:
Since one of the primary missions of the Child Development
Laboratory is to prepare students, and assessment is a primary source
of data for children in future places of employment, students in the
laboratory may assess children if needed or required within the
following guidelines:
Written explicit consent MUST be obtained from the childs
legal guardian before assessment takes place. Child assent
must also be obtained.
Assessment requiring the child to leave the room must be
kept to a minimum and not exceed any single child leaving
the classroom more than three times a semester and not more
than 20 minutes each time. Pullout should occur during self-
selected activities.
Children should not leave the room for assessment during
the last two weeks of their laboratory experience.
Occasionally a student not enrolled in the labs may need to assess
children. They will need to apply several weeks prior to the
assessment deadline and have the application reviewed by the Child
Lab Steering Committee. If approved, the student will need to spend
considerable time building rapport with the child by spending time in
the classroom with the children and follow all the guidelines for
students in the lab. The faculty will notify the lab team of any student
not enrolled in lab of these students.

Students are encouraged to observe their classroom and other
classrooms from the booth as occasion permits. These observations
should occur on days when everything is running smoothly in their
lab, they are not an integral part of the activities happening in the
classroom during the observation, and they have permission from the
lead teacher, the level III teacher (if applicable), the head teacher (if
applicable), and the supervising faculty member. The observing
student should share the results of their observation with the lab they
are observing.
Child Lab Up-Keep and Security
ALL lab participants are responsible to see that the labs and work
areas are kept clean and tidy. Students who work in the Child Labs
are responsible to maintain the cleanliness and organization of the
lab facilities. Labs sharing a classroom must work together to
maintain a clean, attractive classroom. Following each preschool or
toddler session, all materials that need sanitized can be put back in
their proper places. Then a yellow post it for Preschool and a blue
post it for toddler needs to be put on the outside of the bin. It will
then be sanitized by one of the TAs. In addition to the regular daily
clean-up, each lab will have a general assigned area to clean at a
deeper level. Supervisors are responsible to see that cleaning
assignments are completed and that the Child Lab facilities are left
clean at the end of each lab period.

It is the responsibility of the supervisors in the morning to see that all

doors and gates are open and all areas available. The afternoon
supervisors are to see that the lab facilities are locked before they

Child Drop Off and Pick Up (Preschool Only)

Everyone in the lab is responsible for the courteous and safe
reception of children. This is the primary contact with most parents.
Make sure you are friendly and professional.
Supervisors are responsible to set up a system for check-in and
check-out. Teachers interact with parents and children and observe
the environment noting suspicious individuals or behavior. When
checking in and out from the parking lot curb, a teacher must escort
the child to and from the classroom (the runner). At check-out it is
imperative a teacher who knows the travel arrangements watches to
ensure each child is with the proper person. This can be the
teacher at the curb and/or the runner. Children are only to be released
to the childs parent or another designated adult. If the parent has
notified teachers an adult other than the parent, legal guardian, or
typical ride may pick up the child, the adult must be accurately
identified by showing a photo ID before the child is placed in his/her
care. Children cannot be released to another child, even the childs
sibling. The runner should bring as few children as possible and
reasonable to the curb at a time (two children are suggested). The
number of children is dependent upon the number that can
reasonably be handled in the hall and outside.

It is the supervisors responsibility to collect late fees from a parent

who is late picking up a child. Late fees begin 10 minutes after the
scheduled pick-up times10:50 for A.M. labs and 3:50 for P.M.
labs. Fees are 50 cents per child for each minute.

Lost Child Procedure

In the event a child becomes lost, or the adults in a lab do not know
the location of a child, the lab faculty must be notified immediately.
The childs photograph will be retrieved. All teachers for all labs not
otherwise assigned to the immediate care of children will meet in the
lab managers office for instructions. Each lab should continue to
operate with a minimal staff (i.e. 2 in-class adults) and provide for
the needs of the children and their parents.

Discipline Policy
Our discipline goal is to help children develop self-control and
problem-solving skills. In achieving this goal, generally . . .

we will:
1. structure the environment and curriculum to minimize
2. model appropriate behavior
3. set reasonable and positive expectations
4. offer choices
1. 5. trust children, respect feelings and calmly talk about
6. reinforce childrens success in self-control and problem
7. remind children of safety guidelines when they forget and
engage in inappropriate behavior
8. redirect inappropriate behavior to something appropriate
9. restrain or limit a childs choices, or remove him/her from
the classroom if he/she resists previous guidance techniques

we will not:
1. humiliate a child by isolating him/her in a separate room or
using a time out chair
2. take away food, rest, or bathroom privileges as punishment
3. use corporal punishment

Bathroom Concerns
The children should use Child Lab bathroom facilities. Children
who have had toileting accidents must be changed promptly. Each
child should have a change of clothes for such accidents.

Observation Booth Concerns

Anyone (students, parents, faculty, etc.) using the observation booths
should be acquainted with the rules governing its use. If there are
problems (loud talking, joking around, inappropriate talking about
children or staff) the supervisors are responsible to enforce the rules
of appropriateness. If the problem persists, the supervisor should
notify a faculty member who will take necessary action.
Observation booths or Labs are not to be used as a study area or a
hang out area.

The supervisor of each lab is allocated a dollar amount with which to
operate. Teaching supplies for your lab are to be purchased with that
money. Supervisors are accountable for the labs budget balance to
the Child Lab manager. In order for her to do that, it is necessary for
all students to keep track of and report any expenditure (e.g. media
lab, purchases, etc.) made. The lab manager will make special
purchases if your supervisor approves the expense and if notified at
least one week in advance of when the item is needed. At the end of
the semester the supervisor will meet with the lab manager to report
on expenditures during the semester. Failing to keep an accurate
budget record and/or going over the budget amount allotted may
affect grades or future employment as a Head Teacher. Please be
aware that legal implications exist whenever there is financial

The workroom was designed and furnished with materials to be used
by the students who are currently enrolled in preschool or toddler
labs. Students wishing to work on assignments related to the labs or
their corresponding courses have priority over students who are
working on assignments for other courses. ONLY students registered
PRACTICUMS should use the workroom. Roommates, friends and
spouses should not use the workroom. Students should plan their
time so that they can use the resource books, as well as most of the
other resources, in the workroom.
Because of the large number of students who need access to the
workroom materials, books and music CDs, must only be used in the
child development lab.

The workroom is shared space that must be kept neat and orderly.
Personal belongings must be stored in your individual mailbox or lab
closet. Teaching materials too large to fit in the closet may be left in
the workroom the day they are being used in the lab, but then must
be taken home.

Conference Room
During the time the child labs are in session the conference room is
available for the following purposes:
pre and post labs conferences for Toddler Labs
child testing and therapy room
diaper/clothing changing area for preschool-aged children
isolation area for sick children while waiting for a parent to pick up
the ill child
conferencing with parents
Any other uses of the conference room should be scheduled with the
child lab manager.

Copy Card
The lab copy/print card should be used for preschool/toddler lab
purposes only. This includes lesson plans for team members, notes
sent home to parents, and pictures or copies used in lessons. Copies
for personal use, handout for classes, resource files, sharing with
friends, etc. should be made with your I-card. In rare situations, the
lab copy/print card may be used when making personal copies;
however you must pay for any copies made for personal use,
including documents printed that are for non-lab courses. The cost
for personal copies is 10 cents a copy for black and white, and 50
cents for color. Payment for personal copies should be made
immediately, and should be put in the wooden box on the wall in the
student workroom.

Child Lab Audio-Visual Equipment

Camcorders, digital cameras, tape recorders, autoharps and CD
players are available for lab use. Please use them with care. You
may not check these out for anything other than lab teaching
purposes. Equipment not available in the lab may be scheduled
through the library audio-visual office at extension 3150. Faculty
approval is generally needed to check out equipment.

Photos/ Videos
Each team is responsible for taking a photograph of each child at the
beginning of each semester. One copy is to be placed in the childs
folder, one on the child web, and others may be used in the
classroomsuch as on the wall or for alphabet posters.

Photographs and video recordings of children in the child lab

classrooms may be made and viewed by the child lab faculty, staff,
and children for educational purposes. Other uses require explicit
consent from each parent or guardian and the child lab faculty. This
includes photographs used in portfolios for other classes. A faculty
member must approve portfolios or other works created on or for
children before others, including parents, see the work.

Students should use cameras provided by the lab to take photographs

of children. On rare occasions they may use personal cameras but the
photographs are NOT to be upload onto the internet, cloud,
facebook, etc., and must be deleted as soon as the picture is
transferred to the child or labs system. If photographs are taken but
not used for the child or in permanent lab materials they must be
deleted by the end of the semester. Under no circumstances should
confidential information, including names, be available on the

Occasionally child lab staff creates videos or take photographs of the

childrens child lab experiences that are given to parents. These
creations need to provide instructions stating that it is for in-home
use only and pictures of other children should not be shown outside
the homefor example, they should NOT be placed on the internet.
Using copyrighted music in these productions has legal implications
and must be avoided.

Use of Keys
To allow students appropriate access to facility and equipment, while
maintaining necessary security, we have established the following
1. you are to use the facility and equipment only in connection
with the child lab responsibilities and duties (any exceptions
must be cleared with program director)
2. supervisors will be issued keys to the lab; this key should not
be loaned
There is a $250.00 fee for each lost key.

Computer Usage
We ask that you please adhere to the following priority list in
deciding who should be on the computers in the workroom:
1st - child lab business (there may be a charge for printing)
2nd - preschool/toddler class assignments (there may be a
charge for printing, must be paid for)
3rd - other class assignments (must pay for printing)

Computers are set up to print from the child lab workroom printer.
Students should use their personal I-card when printing from the
computer unless the material is directly related for use in the
preschool or toddler labs and is for the children.

If others are waiting with similar priorities, please dont have them
wait more than one hour before you relinquish the computer.
Use the computers wisely. If you dont know how, please seek help.
Report any concern about mechanical malfunction to a program
Each of you should have your own CD or jump drive on which to
save your work. Periodically the hard drive will be purged
of saved items.
Printing charges for personal use:
10 cents per page (black and white)
50 cents per page (color)
You should bring no food or drink around the computers.

Computer Maintenance
As labs are scheduled more heavily during the day, the time during
devotional is often the only maintenance window that IT has to do
the needed work to keep the labs running. Often that work is done
remotely or through automation. There is potential that maintenance
could affect the performance or ability of students to use the
computers during this time, and can potentially include automatic
shutdowns of computers.
BYU-Idaho Child Labs
Student Handbook of
Policies and Procedures
Revised 3/24/15