Seattle School Board Curriculum & Instruction CTM Agenda, December 2017

Board Special Meeting
Curriculum & Instruction Policy Committee

Tuesday, December 12, 2017, 4:30pm
Board Office Conference Room, John Stanford Center
2445 3rd Avenue South, Seattle WA 98134
Agenda
Call to Order 4:30pm

1. Roll Call
2. Approval of agenda
3. Approval of November 7, 2017 C&I Policy Committee meeting minutes
Board Action Reports (Discussion and/or Action) 4:35pm

1. Exercising option to extend the contract for Middle School and High School
yearbooks with Herff Jones for an additional year. (Navarro/Kinoshita)
2. Approval of agreements adding an adaptive cycling and pedestrian component to the SDOT Lets Go
Bike and Pedestrian Safety Education Program (Dunn/Kinoshita)
Standing Agenda Items 4:55 pm

1. Formula for Success
Superintendent SMART Goal 1, Multi-Tiered Systems of Supports (Jessee)
Board Policies and Procedures 5:10pm

1. New Superintendent Procedure 2331SP, Controversial Issues and Guest Speakers
(Tolley/Van Duzer)
Special Attention Items 5:20pm

1. Math Adoption Pilot Update (Box)
2. New Course Offerings (Perkins)
3. Instructional Materials Adoption Process and Materials Cycle Planning (Tolley)
4. C&I Policy Committee Work Plan, Planning for 2018
Adjourn 6:00pm
Upcoming Meetings
Tuesday, January 9, 2018 C&I Policy Committee Meeting
(Please note that this is a working committee. Documents may change before the meeting and/or prior to introduction before
the Board. Special meetings of the Board may contain discussion and/or action related to the items listed on the agenda).
Board Special Meeting
Tuesday, November 7, 2017, 4:30pm
Board Office Conference Room, John Stanford Center
2445 3rd Avenue South, Seattle WA 98134
Minutes
Call to Order
This meeting was called to order at 4:30pm. Directors Burke and Geary were present. This meeting was
staffed by Chief of Student Support Services Wyeth Jessee, Executive Director of Curriculum Instruction
Support and Early Learning Cashel Toner, Director of Policy and Board Relations Nate Van Duzer,
Director of Research and Evaluation Eric Anderson, Senior Research Scientist Jessica Beaver, Program
Manager-Attendance & Discipline Erin Romanuk, Chief Information Officer John Krull, Manager
Library & Instructional Technology Services Eric Caldwell, Science Program Manager Mary Margaret
Welch, IT Manager Colleen Halvorson, and Executive Director Government Relations & Strategic
Initiatives Erinn Bennett.
Director Geary moved to approve the agenda. Director Burke seconded. This motion passed
unanimously.
Director Geary moved to approve the October 10, 2017 C&I Policy Committee meeting minutes.
Director Burke seconded. This motion passed unanimously.
Board Action Reports (Discussion and/or Action)
Repeal of School Board Procedure E14.04, Research Activity and Test Administration Procedure, and
Adoption of new School Board Policy No. 4280, Research Activity
Nate Van Duzer, Eric Anderson, Jessica Beaver provided an overview of this item. This item is to update
the old E letter policy to the new updated number system, to place the language in to new Superintendent
Procedure (SP) 2080, add language on research activity on student data privacy, and add a new SP for
formal research review process. Formal control process to help align practice with district goals in long
term. All testing related policies be located in the proper procedure and SP. Dr. Jessica Beaver noted
the criteria and formal review process, and the process for a research applicant to be approved.
Dir. Geary asked for confirmation on the language written in to the application and if the terms are well
established in the industry. Dr. Beaver confirmed yes, in the research community this is the appropriate
language. She noted working with the legal department to align with district processes as well. Staff and
Directors further discussed definitions and language. Dir. Burke asked about the four criteria as listed,
and wants to note, what does the district get out of the research. Dr. Anderson noted that what they
evaluate is if this is a benefit to the particular school. Dr. Beaver noted it is entwined in both relevance
and benefit. Dr. Anderson noted that a letter goes out annually to the researchers and asks for annual
reports.
DECISION: Director Geary made a motion to move this item forward to the full Board with a
recommendation for approval. Director Burke seconded. This motion passed unanimously.
Minutes for approval at the December 12, 2017 C&I Policy Committee Meeting Page 1 | 7
Amend and rename Policy No. 3240, Student Conduct and Discipline, to Student Behavior and
Disciplinary Responses, and repeal Policy D82.00, Intervention for Violent Exceptional Misconduct
Prior to Re-admittance to Regular Schools
Erin Romanuk and Pat Sander provided an overview of this item. Ms. Romanuk discussed the timeline
with coming to the Committee, starting in last spring and the community engagement process. She noted
to repeal D82 as it is encompassed in the Student Rights and Responsibilities (SRR) document and also
an outdated letter policy. She noted the ask to rename the policy per work with the community
engagement, as written in the action report. This is aligned with the SRR and language that came from
community engagement and the vision of what has been done in the past years, and align with future
goals.
Dir. Burke asked if this is the first time the resolution for a moratorium has been captured in policy. Staff
confirmed it is. Dir. Geary noted liking the language as written to remind ourselves what we are here to
do for students. She noted that in doing this work for so long, how do we ensure that it does not come
back to bite us after it goes out in a pamphlet. Ms. Romanuk noted the work in progress, getting
feedback from different lenses and vetting in the community to take the extra steps. She noted a meeting
held with the Parent Teacher Student Association (PTSA) officers to talk through concerns voiced at a
School Board Meeting and dialogue ways to influence future work. Ms. Sander noted that this actually is
not designed to be the welcoming document to Seattle Public Schools (SPS) but is designed to
communicate Basic Rules of Seattle Public Schools. The past few years we have been moving away from
the old code of conduct language. Mr. Jessee noted historical issues around this and polarity on rights of
different individuals as written in these documents. He noted that the tough conversations are good to
have and wrestle with in the community and not just put it away. Staff discussed what they have heard in
their community conversations.
Dir. Burke asked within the D82 Policy, which is being repealed, it states a modification course of action
for expelled students and asked if that is still built in to the SRR. Ms. Romanuk noted the district
offenses and codes were collapsed last year in the SRR and noted that the exceptional misconduct
language has been removed from our discipline documents, and that schools have a problem-solving
template to work through depending on the situation. She noted this is what was brought to the Board for
approval in May of 2017. Staff and directors discussed the types of behavioral modifications,
suspensions, and coursework and provided examples from what has occurred with the new SRR. She
noted that some students can remain at the school during their behavior modification whereas some are
away from the schools, and gives the school various options to meet the students needs.
recommendation for approval. Director Burke seconded. This motion passed unanimously.
BTA IV: Approve Phase 1 purchase of Classroom Technology to support Teaching and Learning
John Krull and Eric Caldwell provided an overview of this item and noted the work with Dr. Kyle
Kinoshita in the Department of Curriculum, Assessment & Instruction (CAI) to provide 80 computer
cards to improve student outcomes. Staff discussed the specifics of the contract as noted in the
documents provided.
Mr. Caldwell noted that approximately sixteen thousand computers in the district that are coming up to
being unserviceable and noted that staff did not look at this as a unit-to-unit replacement, but what do
schools need for student outcomes. He noted the work for revisioning high school and the emphasis on
project based learning, as noted in the recent work session to leverage technology, build relationships and
how do we give students greater choice. Mr. Caldwell noted leveraging technology for scaffolding
structures of resources for students to use technology in the classroom to have a different approach to
providing opportunities, small group instruction, working in pairs/quads and individual work and to
discover the appropriate mix of technology to support that. He noted a cohort with teachers in the past
year to see how this can work in the classroom to build community and collaboration skills. This
provides an opportunity to work in the blending learning environment and using digital instructional
materials. Mr. Caldwell noted this pilot will provide a model for moving forward to roll out to other
schools that are supportable and structured. He provided examples of what that looks like. Mr. Caldwell
noted the intention to prioritize schools that had underserved students or classified as schools of need.
He noted strategies around eliminating opportunity gaps (EOG) within this work and various
components.
Dir. Geary noted the numbers do not seem to add up. Mr. Krull noted that there are 80 teachers that will
be a part of this cohort, although the new schools already have new equipment. Mr. Krull noted that this
is just phase 1 and that they are planning future support to Teaching & Learning (T&L) and to build the
expertise in the district. Dir. Geary asked if some teachers can come to the Board meeting to speak about
their experiences. Mr. Caldwell noted that there are two teachers that he was planning on having come to
introduction. Mr. Krull and Mr. Caldwell provided examples of the learning concepts with using the new
equipment in the classroom individual and collaborative work in the classroom. Mr. Krull noted Dir.
Burke was invited to a meeting with Michal Fullan, working on teaching practices to transform education
and pedagogy with technology as an accelerator and amplifier.
Dir. Geary asked for the life of the cart and equipment. Mr. Krull noted the plan for a four-year
replacement cycle. Mr. Caldwell noted that would be the minimum, but it is difficult to tell. Dir. Burke
noted the lack of clear connection with technology investment and tangible in class results. Mr. Jessee
noted lack of district resources in the years past and then Mr. Krull came on board and has been working
to get the resources and equipment to get our students to meet standard that are not high socioeconomic
status. He noted the work around Advanced Learning (AL) to use digital media in the classroom to meet
AL needs. Ms. Toner noted this gives us an opportunity to learn as a system without going full scale, so
we can learn what is the right mix. Dir. Burke asked what our measure of success, as it is not laid out in
this. Ms. Toner noted she will work with the directors between now and introduction to map out where
equipment is going, and defining measures of success with rational behind the mapping with aligning
need with resources.
Dir. Geary noted a fear to invest this, and four-year pieces of equipment, what if our levies do not pass in
the future. Mr. Krull noted that this is $1M out of $15M that has been budgeted over three years and
noted the noted for urgency as Seattle is behind what other districts are doing in technology. Dir. Burke
noted that this is not a race and he is not in a rush to spend, and to show voters that we are being
thoughtful and responsible.
Mr. Caldwell noted that the teachers using these instructions in the classroom and they are excited to
reach students that they were not able to reach before. He noted teachers needing resources to close the
gaps. He noted that there are kids that are not exposed to this equipment and are falling farther and
farther behind. Directors and staff discussed potential 2x2s with members who are interested in hearing
more. Ms. Toner suggested making the above mentioned edits to the action report prior to introduction
and having further discussion with Dir. Burke as he will not be at the introduction of the item.
recommendation for consideration (as amended). Director Burke seconded. This motion passed
unanimously.
BTA IV: Purchase of new computers for certificated staff

Mr. Krull noted this action report is to provide mobile devices to staff, and all those in the Seattle
Education Association (SEA) bargaining unit, to update ageing desktops that are beyond supportable use
and also providing devices that help change practice. He noted teacher engagement to see what would
work for them at their sites, and the opportunity for them to physically test out the equipment options
here at the district office. Mr. Krull noted the device is a laptop that can turn in to a tablet.
Mr. Caldwell noted advantages to using this equipment, as the current desktops are not mobile and are
challenging for the type of instruction in the classroom. He noted the last true replacement was 7 years
ago and that equipment is not easily supported. Mr. Caldwell noted professional development (PD)
modules as a part of training and face to face on Tech Wednesdays to change their practices in the
classroom and to collaborate with colleagues.
Dir. Burke asked will there be a bid tab attached. Staff confirmed. Staff discussed the costs included a
docking station and the device and that staff would use their old monitors. Mr. Krull noted that the actual
quotes will be included but it is still out to bid now. Dir. Geary asked if we get updates as to how the
BTA funds get spent out just like the BEX projects. Mr. Krull noted that they are part of the BTA and
BEX reports meetings and it is a part of the quarterly reporting.
recommendation for consideration. Director Burke seconded. This motion passed unanimously.
Standing Agenda Items
Formula for Success

Superintendent SMART Goal 2, Eliminating Opportunity Gaps (EOG)
Dr. Brent Jones noted a new Formula for Success brochure, which has been updated and polished. He
noted presenting at Leadership Learning Day (LLD) today, around Pillar 3, reaffirming a
commitment to racial equity and spoke to the principals about the work. Dr. Pedroza and Kelly
Aramaki then discussed creating welcoming environments as listed in School Board Policy No. 0300
around Racial Equity. He noted the EOG institute that was standing room only, and thanked Dir.
Geary for participating. Dr. Jones noted adding to the racial equity teams, to which there are now 41.
He also noted his presentation at the Council of Great City Schools (CGCS) conference on
relationships and beliefs with Dr. Nyland, Wyeth Jesse and Dr. Mike Starosky. The presentation
discussed both policy and practice alignment around EOG. Dr. Jones noted that the African
American Males Advisory Committee (AAMAC) recommendations to the superintendent culminated
with an event where Senior staff presented these recommendations and discussed operationalizing the
comprehensive work, to respond as a district, and respect the work that has been done over last 18
months. Dr. Jones noted new staff in the race & equity department, Concie Pedroza and Debra
Norther.
Dir. Burke noted that the assessment and curriculum piece is missing from the Formula for Success
and he is disappointed that it has been missed. Mr. Jessee noted the need for internal and external
versions of these and finding a balance. Dr. Jones noted the grant size and resources to move the
work forward. Dr. Jones noted supplemental pieces that will go along with the Formula for Success
that are more granular. Dir. Geary noted that the presentation at CGCS was well received.
Board Policies and Procedures
Policy 2020, Waiver of Basic Instructional Materials Annual Report

Ms. Toner noted the requirement of this annual report, per Board Policy. She noted the chart in the
packet with the active waivers, and noted that it has been updated as of today. She noted there are no
English Language Arts (ELA) waivers currently, due to the new instructional materials adoption. Ms.
Toner noted math waivers to provide supplemental instructional materials for the current outdating
instructional materials, and noted the listing on the chart. She noted some unique programmatic
needs at a few schools, as listed in the chart. She noted that some of the districts adopted materials
are so old that they are not available for purchase any further and that some schools are on a waiver
due to this.
Ms. Toner noted that the current science instructional materials do not currently meet the state
standards, therefore schools are using supplemental materials to meet the needs of students in order
for them to meet state standards. Ms. Toner noted that the 24 credit requirements are now in play and
we need to provide additional classes for those students. Ms. Toner noted that adoptions typically
take 18 months, and noted grant dollars to provide teacher professional development (PD) to support
more aligned instructional materials at the middle school level. She noted the reality of the waivers is
that the district is not in a healthy adoption cycle at the moment. Ms. Toner noted that high school
teachers say that our middle school students are not ready in the content areas in high school science,
and noted other nuances.
Dir. Burke asked that they bring to the Board leverage opportunities to launch a curriculum and that
we are pulling this apart in little pieces and to combine educational strategies and align the common
vision. Dir. Geary noted that these waivers look like an adoption. She noted the idea of a policy
adjustment to look at state law to do an emergency adoption process. Mr. Jessee noted that this is a
lack of coherence here, there is no intent to blind side the Directors. He shares the frustration that
there is a lack of coherence. Mr. Jessee noted that there is a complexity in alignment to standard and
noted that the schools that are truly aligning and closing the gaps are using supplemental materials.
Ms. Toner noted that Dr. Kinoshita would like a more formal process to meet the needs of students
and teachers, and there is an urgency with the 24 credits process. She noted that the science materials
are 22 years old at this time. Dir. Burke that state law does not require an 18-month process, and
neither does policy, so we can look for ways to move through this process faster. Dir. Geary would
like to know how do we become more nimble and what is the next step. Mr. Jessee noted the work to
have a more engaged process and build it in to the work plan. Dir. Geary noted the possibility of
changing the policy. Dir. Geary noted the dovetail with the waivers and policy and instructional
materials between the different subject matter departments. Ms. Toner noted that the waivers are the
result of an unhealthy cycle, and the need to understand what does the strategy look like. Dir. Burke
noted adding it to the work plan of the committee for next year.
Ms. Welch noted that the middle school teachers have been working many hours in the last two years
from a grant fund to make a shift in practice and that the current instructional materials are not
relevant topics. Ms. Welch noted that the teachers found this new information gets immediate
feedback, guides assessment and differential instruction to the needs of English language learners
(ELL) and noted that the learning gains have been remarkable. She noted that Seattle students are not
competitive in colleges since our materials and programs and not competitive. Ms. Welch noted that
our students in underserved schools do not have resources at schools and if we do not provide them
with the resources they will never get exposure to the resources to make them successful. She noted
the results were compelling and the risk paid off. She noted that they have been collecting data and
can use that to fast track some of this.
Special Attention Items
Advanced Learning Update

Dir. Burke noted that the Board does not have a really good view of the many shifting components
and what is driving the boat in Advanced Learning (AL). Ms. Hanson noted three streams with the
first being the program review informing processes- what did we learn, how well are we aligned and
what are we going to do about it. The second is in the testing of students and the third being the high
school boundary work. Ms. Hanson noted meeting with the Research and Evaluation (R&E) team
regarding the Board feedback and discussing the next steps, and what we know is that there is a
correlation with the research and what our students and staff said. Ms. Hanson noted that AL is in all
of our schools, yet there is a discrepancy with how we support our schools. She noted that R&E is
looking at questions for next steps to ask and dig deeper. She noted a compelling theme on equity
and being close to home and appropriate services.
Dir. Geary asked what is the plan and the Boards role in the who we are going to be portion. Ms.
Hanson noted that the program review piece has guided the initial conversation, then to look at how
we are servicing our students and to look at how we are structured centrally. She noted we have
Multi-Tiered Systems of Supports (MTSS) teams and an AL team and to ask if our current service
model adequate to do this work, or do we need to shift and engage across departments to serve
students.
Mr. Jessee noted the next part is more stakeholder engagement, work with R&E to come up with
recommendations to serve all 104 schools and then go back to schools/families/students. The AL
department uses 60% of their time on testing alone. We need to look at that as a part of the
development of the recommendations, as there is lack of bandwidth in the department, to possibly re-
shift their work in how they interact with schools, and he provided examples of shifts within the
department and at schools.
Dir. Burke noted the level of specificity in the teacher/student interaction to see what work is being
done. Mr. Jessee noted that they will be coming back to other meetings, and not delaying the work,
but that there is more work to be done than is listed on paper. Ms. Hanson noted getting down to
meeting the needs of individual services for each student.
Dir. Burke noted the R&E team going back and doing the work and what is the timeframe. Mr.
Jessee noted that they are trying to set goals and key performance indicators KPIs and can bring more
specificity by the January meeting with a plan that they are moving forward with.
Dir. Geary noted compliance with testing to meet legal requirements, and noted that we cannot forget
that. What is our theory of action regarding Highly Capable (HC), is it a program that is intervention
for students that exist in the top 1% of children, or is it a program to allow those students to engage
because they are so ahead? Is that what we are creating, or is it a robust academic program for the top
15-20% of our students as an entire school system around these kids. Mr. Jessee noted that 1900
families participating in a survey has helped us to set the direction and there is a big shift in our
community in this new theory of action and they will see future proposals on this topic. Dir. Burke
noted to consider alternative strategies for identification of students. Mr. Jessee noted capacity
issues.
Math Adoption Update

Mr. Patrick Gray, Math Curriculum Specialist. He noted the during the last update in September,
they were nearing the end of the pilot period in which approximately 30 teachers and about 2000
students are piloting the text books for consideration. Mr. Gray noted the next steps is analysis of
pilot feedback and further review of materials. He noted the committee will meet at the end of
November, and then again in December to then make a recommendation for the adoption.
Ms. Box added that we are pleased that both programs have received good feedback and both options
are planned to go under budget. She noted the request for information (RFI) strategy was a winning
strategy to replicate for future adoption processes. Ms. Box believes they are standards aligned,
accessible to a wide range of students and families and help them be at standard, competitive and
ready. She noted qualitative analysis of conversations with students and teachers about these
materials has been positive.
Dir. Burke asked when the expected date for this to come through committee. Ms. Box noted the
committee could potentially make final recommendation the first week in December, but most likely
not until January.
C&I Policy Committee Work Plan

Dir. Burke requested a block of time in December to put emphasis on the work plan for next year, and
set the pace for as placeholders for the future work, depending on new committee assignments. He
noted that Mr. Van Duzer plans to reach out to folks to see what work is aligned with various
departments.
Adjourn
This meeting adjourned at 6:26pm.
SCHOOL BOARD ACTION REPORT
DATE: November 13, 2017
FROM: Dr. Larry Nyland, Superintendent
LEAD STAFF: Dr. Kyle Kinoshita, Chief of Curriculum, Assessment and Instruction
kdkinoshita@seattleschools.org 206/252-0050
For Introduction: January 3, 2018

For Action: January 17, 2018
1. TITLE
Extending the contract for Middle School and High School yearbooks with Herff Jones for an
additional year.
2. PURPOSE
This Board action would extend the Districts contract with its current yearbook vendor for one
year. This extension would be the second of three one-year extensions possible under the
contract.
3. RECOMMENDED MOTION
I move that the School Board authorize the Superintendent to approve an extension of the
contract with Herff Jones in an amount not to exceed $400,000 for the management and
classroom support in the preparation and printing of middle school and high school
yearbooks, in the form of the draft Agreement attached to this Board Action Report and
presented to the School Board, with any minor additions, deletions and modifications
deemed necessary by the Superintendent, and to take any necessary actions to implement
the contract.
4. BACKGROUND INFORMATION
a. Background
In November 2015, a review committee of yearbook advisors representing both middle

and high schools was convened to conduct an initial review of potential yearbook vendors.
As a result of a competitive process at the end of 2015, Herff Jones was selected as the
vendor for furnishing yearbooks to schools in February 2016. The agreement was a one-
year agreement with up to three one-year extensions. The Board approved the first
extension last year, which expires at the end of February 2018.
1
b. Alternatives
1. Do not contract with a vendor identified through a competitive request for

proposal (RFP) process, and allow each school to select its own yearbook
vendor. This alternative is not recommended for two reasons: (1) through the
RFP process, the District has obtained competitive pricing, which is lower than
each school could obtain on its own, and (2) the District would be in violation
of the State Law and the Superintendents Procedures for Contracting, which
call for competition at this dollar level.
2. Do not renew the contract with Herff Jones, and re-open the competitive
process to identify a new vendor. This alternative is not recommended as the
review committee conducted an extensive three-month research process to
obtain a competitive three-year agreement based on superior ratings and the best
price point. To conduct another search with required steps would prevent
schools from engaging in production and completion of yearbooks in time for
availability at the end of the year.
3. Contract with two different yearbook companies rather than one. This
recommendation was considered by the original committee; however,
disadvantageous pricing from the vendors would preclude this as an equitable
option.
4. Do not renew the contract and proceed without service from any vendor, and
require yearbook advisors to perform all of their own yearbook functions
without support. This alternative is not recommended, since yearbook advisors
do not have the capacity to perform all of the work associated with yearbook
creation and printing themselves.
c. Research
From October to December 2015, a Curriculum, Assessment and Instruction

Department committee that included broad participation from secondary schools
reviewed proposals from Balfour, Herff Jones, and Jostens as finalists for selection.
After examining quality of product; quality of service to schools; overall experience,
reputation, and expertise; experience and quality of staff; ability to provide service in
expedient manner; workshops/seminars for students and yearbook staff; and
willingness to accept the Districts terms and conditions, the committee identified
Herff Jones as the top rated candidate The District receives a 15% discount on the
basic book price from Herff Jones as a result of awarding the contract to all middle
schools and high schools identified in the RFP.
Six participating school yearbook advisors have submitted annual evaluations with
positive feedback and in previous years under this contract renewal all have
recommended the renewal for the 2018-2019 school year be approved. Schools
returning these evaluations are Hamilton International Middle School, Cleveland
STEM High School, Mercer Middle School, Denny International Middle School, Chief
Sealth International High School, Roosevelt High School.
2
5. FISCAL IMPACT/REVENUE SOURCE
Fiscal impact to this action will not exceed $400,000 for the 2018-2019 school year.
The revenue source for this motion is each secondary schools Associated Student Body (ASB)
funds.
Expenditure: One-time Annual Multi-Year N/A
Revenue: One-time Annual Multi-Year N/A
6. COMMUNITY ENGAGEMENT
With guidance from the Districts Community Engagement tool, this action was determined to
merit the following tier of community engagement:
Not applicable
Tier 1: Inform
Tier 2: Consult/Involve
Tier 3: Collaborate
Herff Jones agreement features one-year renewals of its contract for Middle School and High
School yearbooks based on satisfactory annual evaluations of the vendors product and
service. A survey was conducted with yearbook advisors in November 2016. Although there
were limited returns on surveys despite repeated attempts to contact yearbook advisers, all
indicators were marked satisfactory. Four out of the five recommended continuation with
Herff Jones, with numerous complimentary comments. One adviser, though marking
satisfactory on every indicator and acknowledging excellent service, marked not to
continue as he desired Herff Jones to offer less expensive options so as to provide a reduced
cost to less affluent students.
7. EQUITY ANALYSIS
[Include information on the use of the Racial Equity Analysis tool, if deemed applicable for this
decision, and how it impacted your process and decision for this item to ensure racially equitable
outcomes. If you are not sure whether this decision requires use of the Racial Equity Analysis
tool, please consult your cabinet member. If you need support as you apply the tool, please
consult the Department of Racial Equity Advancement.]
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8. STUDENT BENEFIT
Yearbooks can be an expense for less affluent students. However, the research done to arrive
at the selection of Herff Jones demonstrated that it provided the most advantageous contract
from an economic standpoint.
9. WHY BOARD ACTION IS NECESSARY
Amount of contract initial value or contract amendment exceeds $250,000 (Policy No. 6220)
Amount of grant exceeds $250,000 in a single fiscal year (Policy No. 6114)
Adopting, amending, or repealing a Board policy
Formally accepting the completion of a public works project and closing out the contract
Legal requirement for the School Board to take action on this matter
Board Policy No. _____, [TITLE], provides the Board shall approve this item
Other: _____________________________________________________________________
10. POLICY IMPLICATION
This introduction is in compliance with Policy No. 6220, Procurement.
11. BOARD COMMITTEE RECOMMENDATION
This motion was discussed at the Curriculum and Instruction Committee meeting on December
12, 2017. The Committee reviewed the motion and _____________.
12. TIMELINE FOR IMPLEMENTATION
Upon approval of this motion, a contract will be executed with Herff Jones for middle school and
high school yearbook production for the 2018-2019 curriculum year.
13. ATTACHMENTS
Draft contract amendment with Herff Jones (for approval)
4
SEATTLE PUBLIC SCHOOLS
AMENDMENT NO. 2
CONTRACT NO. RFP09503
I
MIDDLE SCHOOL AND HIGH SCHOOL YEARBOOKS
SEATTLE
THIS AMENDMENT is made between the Seattle School District No. 1, (hereinafter PUBLiC
called District), and HERFF JONES (hereinafter called Vendor) regarding Contract SCHOOLS
No. RFP09503, Middle School and High School Yearbooks.
Whereas, the District and the Vendor entered into a contract dated February 25, 2016 and amended on
January 1, 2017; and,
Whereas, the District and the Vendor acknowledge that the contract allows for up to three (3) annual
contract renewals and wish to exercise its second option to renew and extend the term of the contract for
one (I) additional year.
Whereas, the estimated annual contract amount will remain $400,000.00.
NOW, THEREFORE, District and Vendor agree as follows:
1. The term of the contract is extended from March 1, 2018 to February 28, 2019
2. Any of the other provisions of the subject contract not modified in writing shall remain in full force
and effect.
HERFF JONES SEATTLE SCHOOL DISTRICT NO. 1
gnature1 Signature
Jennifer Gregerson Dr. Larry Nyland

(Vendor Representative)
Yearbook Sales Representative Superintendent

Title Title
11113117
Date Signed Date Signed
Herff Jones
Company Name
47 2261493
Employer I.D. No. or Social Security No.
SCHOOL BOARD ACTION REPORT
DATE: November 27, 2018
FROM: Dr. Larry Nyland, Superintendent
LEAD STAFF: Dr. Kyle Kinoshita, Chief of Curriculum, Assessment, and Instruction
Email: kdkinoshita@seattleschools.org, Phone: 206-252-0050
Lori S. Dunn, Manager Physical Education & Health Literacy
Email: lsdunn@seattleschools.org, Phone: 206-252-0839
For Introduction: January 3, 2018
For Action: January 17, 218
1. TITLE
Approval of agreements adding an adaptive cycling and pedestrian component to the SDOT
Lets Go Bike and Pedestrian Safety Education Program
2. PURPOSE
This Board action expands the Districts contract with the Seattle Department of Transportation
(SDOT) and Cascade Bike Club (CBC) to add an adaptive cycling and pedestrian component to
the existing Lets Go cycling and pedestrian safety education program. The programs funding is
provided by SDOT to the District and the District partnered with CBC to facilitate the
programming. The original contract was for $240,189.00 and the adaptive cycling component
increased funding to $337,074.00. Because of this program, every Seattle Public Schools student
in grades 3, 4, and 5 will receive bike and pedestrian safety education.
3. RECOMMENDED MOTION
I move that the School Board authorize the Superintendent to execute contract addendums with both
Cascade Bike Club and the Seattle Department of Transportation in the amount of $337,074.00 in the
form of the draft amendment attached to the School Board Action Report, with any minor additions,
deletions, and modifications deemed necessary by the Superintendent, and to take any necessary
actions to implement the contract.
4. BACKGROUND INFORMATION
a. Background
The City of Seattle and the Seattle Department of Transportation developed Vision Zero
in February 2015. Vision Zero is a coordinated effort to end serious and fatal crashes by
2030. Since then, progress has been made toward the goal of improving safety for
everyone who travels on Seattles streets.
This past fall (the 2016/2017 school year), SDOT, Cascade Bicycle Club, and Seattle
Public Schools brought Lets Go walking and biking education to every 3rd, 4th, and 5th
grade class in Seattle as part of Vision Zero. In addition, SDOT is constructing 12
engineering projects to provide the space students need to safely travel to and from
1
school. Using a combination of strategies, we are making improvements to get more kids
walking and biking to school safely.
This amendment added service to bump the funding up over $250,000. During the
2016/17 school year with the implementation of the Lets Go program, a need to serve
students with adaptive needs was realized. We became aware of the increased funding in
September of 2017.
This amendment to the program and increase in funding from SDOT will allow Cascade
Bike Club to serve students with adaptive needs through the Lets Go program.
b. Alternatives
Not approve the amendments. This is not recommended because students with adaptive
needs would not have the opportunity to fully participate in the Lets Go bike and
pedestrian safety program.
c. Research
Seattle is consistently recognized as one of the safest cities in the country. Over the past
decade, weve seen a 30 percent decline in traffic fatalities, even as our population grows.
Despite this fact, traffic collisions are a leading cause of death for Seattle residents age 5-
24. In 2013, there were 10,310 police-reported collisions in Seattle. 155 people were
seriously injured and 23 were killed.
5. FISCAL IMPACT/REVENUE SOURCE
Fiscal impact to this action will be $337,074.00.
The revenue source for this motion is Seattle Department of Transportation.
Expenditure: One-time Annual Multi-Year N/A
Revenue: One-time Annual Multi-Year N/A
6. COMMUNITY ENGAGEMENT
With guidance from the Districts Community Engagement tool, this action was determined to
merit the following tier of community engagement:
Not applicable
Tier 1: Inform
Tier 2: Consult/Involve
Tier 3: Collaborate
7. EQUITY ANALYSIS
2
The need for adaptive cycling and pedestrian education does not target a particular race or
ethnicity. As a result, the Racial Equity Analysis Tool does not inform this decision.
8. STUDENT BENEFIT
The research shows that traffic collisions are the leading cause of death for persons the age range
of the students that we serve. The Lets Go bike and pedestrian safety program is targeted at
reducing the number of bike and pedestrian injuries and fatalities, which provides a great benefit
to the health and safety of our students.
9. WHY BOARD ACTION IS NECESSARY
Amount of contract initial value or contract amendment exceeds $250,000 (Policy No. 6220)
Amount of grant exceeds $250,000 in a single fiscal year (Policy No. 6114)
Adopting, amending, or repealing a Board policy
Formally accepting the completion of a public works project and closing out the contract
Legal requirement for the School Board to take action on this matter
Board Policy No. _____, [TITLE], provides the Board shall approve this item
Other: _____________________________________________________________________
10. POLICY IMPLICATION
This motion is in alignment with Policy No. 6220, Procurement, by seeking Board approval
where the value of an agreement exceeds $250,000.
This motion is in alignment with Policy No. 6114, Gifts, Grants, Donations, & Fundraising
Proceeds, because the amount of the revenue received from SDOT with is more than the
threshold for approval of contracts established in Policy 6220.
11. BOARD COMMITTEE RECOMMENDATION
This motion was discussed at the Curriculum and Instruction Committee meeting on December
12, 2017. The Committee reviewed the motion and _____________.
12. TIMELINE FOR IMPLEMENTATION
Upon approval of this motion, the Superintendent will sign the agreements with SDOT and CBC
and CBC will proceed implementing adaptive cycling and pedestrian needs in the Lets Go
programming.
13. ATTACHMENTS
3
SDOT & CBC Amendments (for approval)
SDOT Memorandum of Agreement (for reference, available upon request)
CBC Memorandum of Understanding (for reference, available upon request)
4
TO MEMORANDUM OF UNDERSTANDING
BETWEEN
SEATTLE SEATTLE SCHOOL DISTRICT NO. 1 AND

PUBLIC
SCHOOLS CASCADE BICYCLE CLUB
THIS ADDENDUM (Addendum) is made and entered into upon the date signed by both parties
(Effective Date) by and between Seattle School District, a Washington state quasi-municipal
corporation (District) and Cascade Bicycle Club, a non-profit organization incorporated under
the laws of Washington (Cascade), for the purpose of expanding the services offered under
the Memorandum of Understanding (Agreement) to include an adaptive cycling program to
serve students with adaptive needs.
I. RECITALS
WHEREAS the District and Cascade entered into the Agreement dated effective August
6, 2015; and
WHEREAS both the District and Cascade wish to expand the Lets Go bike and
pedestrian safety educational program (the Program) offered under the Agreement to
include an adaptive cycling program to serve students with adaptive needs;
WHEREAS, both parties understand and agree that this expansion of services creates
additional rights and responsibilities for each party; and
WHEREAS the Agreement requires that any waiver, modification, or amendment to the
Agreement be in writing and signed by both parties;
NOW, THEREFORE, in consideration of the foregoing premises and the covenants and
agreements hereinafter set forth, the District and Cascade agree as follows:
II. RESPONSIBILITIES OF CASCADE BICYCLE CLUE

A. Cascade, in partnership with Outdoors For All (OFA), will provide adaptive
equipment, technical expertise, training, and coordination with District physical
education teachers so that District students with adaptive needs may participate in the
Program.
B. Cascade will communicate with District teachers and specialists at each school
prior to delivery of the Program to determine the adaptive equipment needs and to
coordinate logistics with all parties.
C. Cascade will contract with OFA to provide, maintain, and transport the adaptive
equipment to the District school sites.
D. To monitor changes in student travel behaviors over time, a Student Arrival and
Departure Tally Sheet will be provided to each physical education class at the beginning
of the 3-week unit to record mode choice. The completed Tally Sheets will be provided
to Seattle Department of Transportation each quarter by Cascade.
RESPONSIBILITIES OF THE DISTRICT

A. The District will make payments to Cascade for services provided in relation to
the Program in conformance with Updated Spending Plan below.
UPDATED SPENDING PLAN

A. The spending plan detailed below integrates the expenses of the existing
program detailed in the Agreement with the expenses of the adaptive program:
1. FaIl 2017
a) Deliverables:
(1) Provide in-class bicycle and pedestrian safety training;
(2) Provide equipment, technical and programmatic
assistance for adaptive cycling program; and
(3) Summary of pre and post training evaluations for entire
district.
b) Cost to be paid by the District:

(1) Due date! Amount due: 11/01/2017 $36,372.00
2. Spring/Fall 201$
a) Deliverables:
(1) Training and recertification of District physical education
teachers;
(3) Provide equipment, technical support, and programmatic
(4) Summary of pre- and post-training evaluations for entire
District, due annually in August.

05/01/2018 $25,395.00
08/01/2018 $14,420.00
11/01/2018 $32,069.00
3. Spring/Fall 2019
a) Deliverables:
teachers;
District, due annually in August.

05/01/2019 $22,814.00
08/01/2019 $13,558.00
11/01/2019 $26,753.00
4. Spring!Fall 2020
a) Deliverables:
teachers;
District due annually in August.

05/01/2020 $19,624.00
08/01/2020 $12,496.00
11/01/2020 $21,438.00
5. Spring/Summer 2021
a) Deliverables:
District due annually in August.
c) Cost to be paid by the District:
(1) Due date/ Amount due: 02/01/2021 $16,435.00

05/01/2021 $16,435 .00
08/01/2021 $11,432 .00
Ill. INDEMNIFICATION/HOLD HARMLESS

The parties agree that section III. Indemnification/Hold Harmless, of the Agreement shall
be replaced with the following:
Cascade and the District shall defend, indemnify, and hold the other party, its officers,
officials, employees, and volunteers harmless for any and all claims, injuries, damages,
losses or lawsuit, including attorney fees, relating to, or arising out of, this Agreement
NOT caused by the sole negligence of the other party. Each party is responsible for
maintaining adequate general liability insurance.
IV. TERMS & CONDITIONS

A. The parties agree that, as of the Effective Date of this Addendum, the terms and
conditions stated herein shall become a part of the Agreement.
B. This Addendum embodies the entire agreement between the District and
Cascade with respect to the rights and obligations stated herein. In the event of any
conflict or inconsistency between the provisions of the Agreement and this Addendum,
the provisions of this Addendum shall control and govern.
C. Any of the other provisions of the Agreement that are not modified in writing
shall remain in full force and effect.
D. THIS ADDENDUM SHALL BE CONSTRUED AND GOVERNED BY THE LAWS OF THE

STATE OF WASHINGTON.
IN WITNESS THEREOF, District and Cascade have executed and deliver this Addendum effective
as of the Effective Date.
CASCADE BICYCLE CLUB SEATTLE SCHOOL DISTRICT NO. 1
Signature
Richard Smith JoLynn Berge
Executive Director Assistant Superintendent, Business & Finance

Title Title
(u.( i9-
Date Signed Date Signed
City of Seattle & External Party
Standard Memorandum ofAgreement (MOA)
Amendment No. 1
to
MEMORANDUM OF AGREEMENT
between
City of Seattle (City)
and
Seattle Public Schools (District)
for
Purchase of Bicycle and Pedestrian Safety Education & Training Services
This Amendment to the original Memorandum of Agreement (Agreement) dated July 20th, 2015
adds scope and cost associated with an adaptive cycling program so that students with adaptive
needs can participate in the bicycle and pedestrian safety education program.
All other terms and conditions of the original Agreement, as amended, remain in effect.
In witness whereof the parties hereto have executed this Amendment on the date affixed to their
signatures.
City of Seattle
By
Karen Melanson Date

Deputy Director, Finance & Accounting
Seattle Public Schools

By
Amy Fleming Date

Director, Accounting
Da11r7
1. PROJECT SCOPE AND SCHEDULE
Bicycle and pedestrian safety training sessions are to be administered to all 3rd, 4th and 5th
grade students within the Seattle Public School (District) each school year. Adaptive equipment,
technical expertise, training, and coordination with P.E. teachers are to be provided so that
students with adaptive needs can participate in the bicycle and pedestrian safety training
sessions.
To monitor changes in student travel behaviors over time, a Student Arrival and Departure Tally
Sheet will be administered to each PE class at the beginning of the 3-week unit to record mode
choice. The completed Tally Sheets will be provided to the Seattle Department of Transportation
quarterly.
Phase 4: Program Continuation

Deliverables for phase 4 will include:
1) Bicycle & Pedestrian Safety Education, Training, and Equipment, Technical and
Programmatic Assistance for Adaptive Cycling Program at all sites
d) Q4 Training and Tally Sheets 10/1/20 17

e) Summary of pre and post test scores and numbers served for entire district
a) Qi Training and Tally Sheets 1/1/2018

b) Q2 Training and Tally Sheets 4/1/20 18

c) Q3 Training and Tally Sheets 7/1/20 18

d) Q4 Training and Tally Sheets 10/1/2018

a) QI Training and Tally Sheets 1/1/20 19

b) Q2 Training and Tally Sheets 4/1/20 19


d) Q4 Training and Tally Sheets 10/1/20 19


b) Q2 Training and Tally Sheets 4/1/2020

c) Q3 Training and Tally Sheets 7/1/2020

d) Q4 Training and Tally Sheets 10/1/2020

Page 2 of 3

b) Q2 Training and Tally Sheets 4/1/2021


d) Summary of pre and post test scores and numbers served for entire district
2. FINANCIAL COST RESPONSIBILITIES
2.1 SDOT will be responsible for making the following milestone payments to the District upon
receipt of invoice based on the Agreement schedule in Section 1 above:
DATE PHASE DELIVERABLE AMOUNT

10/1/2017 4 ld $36,372.00
FY 2017 TOTALS $36,372.00
1/1/2018 4 2a $25,395.00
4/1/2018 4 2b $25,395.00
7/1/2018 4 2c $14,420.00
10/1/2018 4 2d $32,069.00
FY 201$ TOTALS $97,279.00
1/1/2019 4 3a $22,814.00
4/1/2019 4 3b $22,814.00
7/1/2019 4 3c $13,558.00
10/1/2019 4 3d $26,753.00
FY 2019 TOTALS $85,939.00
1/1/2020 4 4a $19,624.00
4/1/2020 4 4b $19,624.00
7/1/2020 4 4c $12,496.00
10/1/2020 4 4d $21,438.00
FY 2020 TOTALS $73,182.00
1/1/2021 4 5a $16,435.00
4/1/2021 4 5b $16,435.00
7/1/2021 4 5c $11,432.00
FY 2021 TOTALS $44,302.00
GRAND TOTAL $337,074 00
3. ACKNOWLEDGEMENT OF FIH%DING
3.1 Seattle Public Schools will ensure acknowledgement of City of Seattle funds for the program is noted
in any program advertisements. The City of Seattle logo will be incorporated in all program materials and
promotions, whether paper or web-based.
Page 2 of 3
Superintendents Office
.L Al I I
Every student achieving, everyone accountable.
CONTRACTS
This form is to be used for contracts, MOUs, and grants above $75,Ot)0. Contracts below $75,000 may be signed by the
lurcfutsing or Accounting Manager. An original of the document to be approved must be attached to this form. If the
- contract rctluircs Board approval, a copy of the :,pprovecl Board Action Report must be included.
TO: Superintendent (for approvals over $100,000)

Assistant Superintendent for Business and Finance (for approvals up to $100,000)
FROM: L.11
Initiator
3D1) DATE:_
]
Z I
i PHONE: () ,3 C4
SUCT: Request fojpRroval for: i4 4 4c Js

5 .) - cjF J 4r:
The subject and attached material have been reviewed with the appropnate staff members as Indicated by the signatures
below. AP poticies and legaL requirements have been followed. If the matenal meets your approval, please sign and return
to my office. The page(s) requiring your signature have been tagged.
Affachment(s 41 i A: /i c. lit
-
k.c_ L
Related policy or RQWfs)_f a-P IiP,1t-i

InitiatorlStaff member qst
Stre
ROUTE
1i:)
(1) ager/Principal Date
(31-Fecifities-PinlTce Date
k1s
/t
Legal Da (6) C/Asst. Sc4t. Op. or 3IJ D e
(as pptopriate)
(7) Accounting / Date
(for encumbrance)
APPROVAL tPREUMINARY APPROVAL FOR CONTRACTS OVER $250,000):
$75,000 to $100,000 -.
Asst. Supt. for Bu and Finance or Exec. Dir. Finance Date

$100,000 to $250,000
11(7/c
A Si nt t.pt. fwriipess and Finance Dat
/\\ &fr/ts
_i3erintendent Date
FINAL APPROVAL FOR CONTRACTS OVER1$250.00 tlnitiator is responsible forprovlding a copy of the
approved Board Action Report to Aci,itinq.) \
Board Action approval date:
Signers should return this form and attachments to Accounting. Accounting is responsible for routing.
lkOCit)Ukt G45.t)t SP, dVrrACIIMI..I 2

I)ESCkItflON St119IASSi SUPt. BUS. HNANCL AtPflOAI, FOR(
Approved August 2008 I.a( updated September 211 t I
Page 1 of I
MEMORANDUM OF UNDERSTANDTNG
BETWEEN
SEAULE SCHOOL DISTRICT NO.1
AND
CASCADE BICYCLE CLUB
THIS Agreement (MOU) is entered into by Cascade Bicycle Club,

a non-profit
entity incorporated under the laws of Washington, hereinafter referred to
as (Cascade),
and Seattle School District No. 1, a quasi-municipal organization, hereina
fter referred to
as (the District).
WHEREAS, bicycle and pedestrian safety education and training will

help
children acquire the foundation for a lifetime of healthy activity, as well
as educating
children that biking and walking are feasible transportation options; and
WHEREAS, all District physical education programs include bicycle and

pedestrian safety training programs for students; and
WHEREAS, Cascade will store, transport, and maintain the bicycle fleet;
and
WHEREAS, the Seattle School District has a Curriculum, Assessment and
Listruction Department which provides a liaison for this partnership
WHEREAS, the District and Cascade enter into this MOU for the purpose
of
supporting District families, schools and programs.
NOW, THEREFORE, the District and Cascade agree as follows:
I. Responsibilities:
CASCADE
A. Management
1. Cascade shall maintain a record of the bicycles used for this program.
2. Cascade shall provide bicycles and helmets for students to use during the
program.
B. Curriculum
1. Cascade shalt collaborate with District Physical Education specialists to create
a
bike and pedestrian safety program that meets Washington State Physical
Education standards and will be used for this program beginning 2016/17
academic year.
C. Training
1. Cascade shall develop a training program plus training materials, acceptable to
the
District, to train teachers so that District teachers can educate students on the
bicycle and pedestrian safety program.
2. Cascade shall develop a bicycle use protocol checklist (for example, all bicycle
users must wear a helmet).
3. Cascade shall provide training sessions once per year for all District Physic
al
Education teachers.
4. Cascade shall maintain a list of trained teachers, and provide that list to the
Districts Curriculum, Assessment and Instruction Department.
5. Cascade shall not deliver bicycles to schools where a teacher has not attende the
d
Cascade training session, or there is not a previously-trained Physical Education
teacher on site.
D. Ownership
1. Cascade shall retain ownership of any bicycles, trailers or other assets purchased
for use in this program.
I. Storage
1. Cascade shall store the bicycles in a safe and secure manner when not being used
at a District school. The bicycles will be stored in property owned or leased
by
Cascade in Seattle, Washington.
2. Cascade shall offer and provide to a District school a secure bicycle trailer, when
required by site, for storage of bicycles when at a school or on District property.
F. Transportation
1. Trained Cascade staff or volunteers shall transport the classroom set of bicycles to
a school following the master schedule developed by the Cascade and the District.
in a timely manner. Cascade shall pick-up the classroom set of bicycles in a
timely manner after the schools session is complete.
G. Minor maintenance
1. Cascade staff and volunteers shalt perform bicycle maintenance on the bicycle
s.
Volunteers shall be trained and supervised by Cascade.
2. Cascade shalt maintain in safe working condition a minimum of four classroom
sets of bicycles at aLl times and expand to eight classroom sets by the beginning of
the 2016/17 academic year. A classroom set is a minimum of 25 bicycles and a
maximum of 30 bicycles. Repairs are done at Cascades facility. Cascade shall
perform an inspection of all bicycles upon completion of the unit at a school prior
to delivery to the next school. Cascade shall perform twice annual safety checks
and tune-ups of all bicycles, and keep a record of the safety checks.
H. Schedule
1, Cascade wilt deliver bicycles to schoots based on the master schedule developed
by Cascade and the District. Cascade will manage and communicate changes to
the master schedule throughout the year. Schedule for the next academic year
will be formed in the spring of the current academic year by Cascade and the
District.
2. Cascade wilt communicate with Physical Education teacher and site
administration prior to delivery of the unit.
2
DiSTRICT
A, Program promotion
1. The District shall require participation in the bicycle and pedestrian safety unit by
all elementary and K-$ schools beginning with the 2016/17 academic year per
expectation of the Districts Physical Education curriculum scope and sequence.
B. Training
I. The District shall require that all Physical Education teachers under this MOU
receive the training provided by Cascade.
2. The District shall provide a venue for Cascade to deliver annual trainings to
Physical Education teachers and announce the training to all Physical Education
teachers.
3. The District, in cooperation with Cascade, will maintain a list of trained Physicat
Education teachers.
C. Master scheduling
1. The District will invite Physical Education teachers, at the end of the academic
year, to schedule the bicycle and pedestrian unit for the foLlowing year.
D. Reporting of problems
1. Physical Education teachers shall report any obvious problems with any bicycle to
Cascade upon receipt of bicycles, or upon return of bicycles to Cascade.
2. Physical Education teachers shall not use any bicycle with obvious deficiencies.
3. Physical Education teachers shall contact Cascade for replacement bicycle(s) if
needed.
4. Physical Education teachers shall ensure that students use equipment in an
appropriate manner.
E. Use
1. Only District programs are eligible to use the bicycles under this MOU.
2. All participants in the program shall use program bicycles and wear a helmet.
3. Physical Education teachers shall utilize the Cascade bicycle use checklist
protocol as detailed in the bicycle/pedestrian curriculum before the bicycles are
used.
F. Storage at school
1. Physical Education teachers shall store all bicycles received under this MOU in a
safe and secure manner until Cascade retrieves alt bikes and equipment. Teachers
may request a secure bicycle transport trailer from Cascade to be left on site to
store bicycles and program supplies.
2. The District will be responsible for any damages or vandalism to Cascade bicycle
transport trailer(s) or the lost, stolen or damaged Cascade bicycles in excess of
$5,000 while in the Districts care, custody, and control.
G. Access to school grounds
1. District shall provide access to school grounds to deliver bicycles and/or trailer
on the scheduled delivery and pick-up dates.
H. Adapted Learning Needs
I. To provide programs for atl students, District will create partnerships to serve
students of all abilities.
3
IL Cost
Cascade wifl invoice District for services provided as outlined in

Responsibilities section, as per Attachment A.
UI. Indemnification/Hold Harmless
Cascade and the District shall defend, indemnify, and hold the other party,
its
officers, officials, employees, and volunteers harmless from any and all claims
, injuries,
damages, losses or lawsuit, including attorney fees, relating to or arising out of
this
Agreement caused by the sole negligence of the other party. Each party is respon
sible
for maintaining adequate general liability insurance.
IV. Limitation of Liabillty
Cascade and the District acknowledge that riding a bicycle is a physical activit
y
that may result in personal injury. The District agrees that Cascade is not respon
sible for
injuries sustained by students who are injured while participating in this program. This
includes but is not limited to injuries caused by student error, pavement hazard hitting
s,
another object, or being hit by another bicycle or vehicle. The District agrees that under
Article III that these injuries are the sole responsibility of the District. The one except
ion
to this limitation of liability is for an injury sustained by a student caused by a bike
maintenance issue, e.g. faulty brakes or loose handlebars.
V. Duration and Termination
This MOU shall become effective when signed by the parties and shall terminate
on August 31, 2021.
The District or Cascade may, at its option, terminate this MOU at any time, for
any reason, by giving written notice to the other party. Written notice of such termination
must be given by certified mail by the party terminating the agreement. Upon receipt
of
the notice, the parties wilt meet to determine the disposition of any outstanding work.
The parties can either negotiate a close out to all outstanding work or the parties can
agree to complete all outstanding work. In any case, the agreement will terminate at the
latest completion date agreed upon for all outstanding approved work in place at the time
the termination notice is received.
Either party may terminate this agreement in the event that the other party
materially breaches this agreement. Written notice of such termination and a
description of the breach must be given via certified mail by the party terminating this
agreement to the other party not less than sixty days prior to the effective date of
termination. The breaching party shall be given this sixty days in which to cure its
material breach or reach a mutually satisfactory solution. If the breaching party fails to
cure within sixty days, the agreement is immediately terminated.
VI. Assignment
Neither party shall assign its rights or responsibilities under this MOU without the
prior written authorization of the other party.
Viii. Notices
All notices and financiat reports contemplated or required under this Agreement
shall be in writing and delivered by hand or U.S. Mail to the following individuals:
Cascade: Elizabeth Kiker, Executive Director

Cascade Bicycle Club
7787 62nd Ave NE
Seattle, WA 98115
To District: Lori S. Dunn

PreK-12 Physical Education and
Health Literacy Program Manager
2445 3td Avenue South, MS 32156
P0 Box 34165
Seattle, WA 98 124-1 165
And also to:

Office of General Counsel
P.O. Box 34165, MS 32-13 1
Seattle, WA 98 124-1 165
IX. Governing Law and Jurisdiction
The terms, conditions, and performance of the MOU shall be governed by the
laws of Washington State. Both parties agree and consent to personal and subject matter
jurisdiction in any state or federal courts in Washington State, and both parties consent to
Seattle, Washington as the location for jurisdiction and venue of any dispute under the
MOU. The parties agree to mediate any dispute under this MOU before a mutually
agreed upon mediator before filing a lawsuit.
X. Non-Waiver
Failure of either party to insist upon the strict performance of any term in this
MOU will not constitute a waiver or relinquishment of any partys right to thereafter
enforce such term.
5
XI. Integration
This writing contains all terms of this MOU. It repla

ces all prior negotiations and
writings pertaining to the subject matter of this MOU
. The parties acknowledge that they
are not entering into this MOU on the basis of any repre
sentations not expressly
contained herein. No waiver, modification, or amendme
nt of this MOU shalt be binding
against either party unless it is in writing and signed
by the party against whom
enforcement of the waiver or modification is sought.
Headings and captions contained in
this MOU are for convenience of reference onLy and shall
not be considered in the
interpretation or construction hereof.
This MOU is agreed to and signed by the parties on

the date(s) indicated below.
SEA L sCHoe3t9ISTRIcT NO. 1 CASCADE BICYCLE CLUB

By BY: JiJJ
NAME: l--im k NAME: \Lr
DATE: c1.t c_
DATE: 7-23-2lS
6
Attachment A
Phased Spending Plan

Cascade Bicycle Club invoices Seattle Public Schools
Phase 1: Administrative Preparation for Program development
Date Amount
9/1/2015 $1700
Deliverables:
1. Administrative preparation for curriculum development
Phase 2: Program Development
Date Amount
1/1/16 $10,750
3/1/16 $20,750
5/1/16 $3075
Deliverables:
1. SelectIon and coordination of Curriculum Development Team

2. Develop bike and pedestrian curriculum
3. Physical program expansion to serve ati SPS
Note: Cascade will purchase fleet of 250 bikes to serve this program. Approximate cost is
$50,000.
Phase 3: Program implementation and training
Date Amount
8/1/2016 $8931
11/1/2016 $8931
7
Deliverables:
1. Develop training materials for Physical Education teachers

2. Train Physical Education teachers on new curriculum
Phase 4: Program implementation
Date Amount
2/1/17 $8931
5/1/17 $8931
8/1/17 $8931
11/1/17 $8931
Deliverables:
1. Provide in-class bicycle and pedestrian safety training

2. Summary of pre and post training evaluations for entire district
Date Amount
2/1/18 $8931
5/1/18 $8931
8/1/18 $8931
11/i/as $8931
Deliverables:
1. Training and recertification of Physical Education teachers

3. Summary of pre and post training evatuations for entire district
Date Amount
2/1/19 $8931
5/1/19 $8931
8/1/19 $8931
j 11/1/19 $8931
Deliverables:

Date Amount
2/1/20 $8931
5/1/20 $8931
8/1/20 $8931
11/1/20 $8931
Deliverables:

Date Amount
2/1/21 $8931
5/1/21 $8931
8/1/21 $8931
Deliverables:

9
City of Seattle & External Party
j5tandacdMemorandumoAreement(MQA)
MEMORANDUM Of AGREEMENT
between
City of Seattle (City)
and
Seattle Public Schools (District)
for
Purchase of Bicycle and Pedestrian Safety Education & Training Services
This AGREEMENT is made and entered into on the latest date of the signatories below by and
between the CIty of Seattte, hereinafter referred to as the City, and Seattle Public Schools,
hereinafter referred to as the District, both of which may be collectively referred to as the
Parties, The Citys Lead Department as it pertains to this agreement will be the Seattle
Department of Transportation (SDOT).
WHEREAS, the City intends to provide Bicycle and Pedestrian Safety Education and Training
to
the residents of Seattle as part of the Citys Vision Zero Initiative; and
WHEREAS, the City has an interest in the District providing the service directly to those
residents who fall within the most vulnerable demographic, school age youths between the ages
of 6 and 1$, in order to achieve the intended end-state of Vision Zero; and
WHEREAS, the District has an interest in expanding the current (existing) Bicycle Safety
Education and Training Program to include Pedestrian Safety Education and Training to alt
public elementary schools within the City, with the intent of future expansion into the middle
and
high schools; and
WHEREAS, the cost to the City of hiring the District to extend the existing services to all public
elementary school locations within the City of Seattle would be far less than launching a new
Bicycle and Pedestrian Safety Education and Training program with $DOT utilizing a non
governmental vendor; and
WHEREAS, the District would beneffi in that the existing program, which meets the intent of
the
Citys Vision Zero programs and services, would improve its ability to reach all of its intended
population on an annual basis; and
NOW THEREFORE, in consideration of the mutual covenants contained herein, the sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
1. PURPOSE AND GENERAL PRINCIPLES

1.1 The purpose ofthis Agreement is to enter into a mutually beneficial contractual
relationship to provide Bicycle and Pedestrian Safety Education and Training to students of
public elementary schools within the City of $eattl.e as part of the Citys Vision Zero
initiative.
2. PROJECT SCOPE
2.1 Training sessions for this project are to be administered to all 3rd, 4th and 5th grade
students within the Seattle Public School (District) each school year. Curriculum for each
grade will need to be incremental and build upon the last.
3. CITY RESPONSIBILITIES
3.1 To make timely payments to the District for requested services.
4. PROJECT SCOPE AND SCHEDULE
4.1 Phase 1: Administrative preparation for curriculum development

Deliverables for Phase I will include:
I) Administrative Preparation for Curriculum Development - 8/1/2015
4.2 Phase 2: Program Development

Deliverables for Phase 2 will include:
I) Selection and Coordination of Curriculum Development Team 12/1/2015
2) Develop Bike/Pedestrian. Curriculum 2/1/2016
3) Physical Program Expansion 4/1/20 16

4.3 Phase 3: Program Implementation

Deliverables for Phase 3 will include:
I) Prep for Bicycle & Pedestria.n safety training at all sites
a. Develop training materials for Physical Education (P.E.) teachers
7/1/2016
b. Train P.E. teachers 10/1/20 16

4.4 Phase 4: Program Continuation

Deliverables for phase 4 will include:
1) Bicycle & Pedestrian Safety Education and Training at all sites
a. Ql Training 1/1/2017
b. Q2Training 4/1/2017
Page I 2
Memorandum of Agreement Between the City of Seattle and Seattle Public Schools
c. Q3Training 7/1/2017
d. Q4 Training 10/1./2017

2) Summary of pre and post test scores and numbers served for entire district

a. QiTraining 1/1/2018
c. Q3lraining 7/1/2018
ci. Q4Training 10/1/2018

a. QI Training 1/1/2019
b. Q2iraining 4/1/2019
c. Q3Training 7/1/2019
d. Q4TrainIng 10/1/2019
1) Summary of pre and post test scores and numbers served for entire distric
t
4) Bicycle & Pedestria.n Safety Education and Training at all sites
a. Qt Training 1/1/2020
c. Q3 Training 7/1/2020
d. Q4Training 10/1/2020
5) 3icycle & Pedestrian Safety Education and Training at all sites

a. Q1 Training 1/1/2021
C. Q3Training 7/1/2021
5. CHANGES AND MODIFICATIONS
5.1 No modification or amendment of the provisions hereof shall be effective unless

in
writing and signed by authorized representatives of the parties hereto. The parties hereto
expressly reserve the right to modify this AGREEMENT by mutual agreement.
Page 1 3
5.2 The City will notify the District of any potential revisions and/or change orders affecting
the AGREEMENT Scope of Work, Budget or Schedule. The City wilt work with the District
to resolve and agree upon any such changes. In the event that the Parties cannot reach
agreement on revisions or change orders, the City retains the right to authorize revisions or
change orders without the District approval.
5.3 The City will notify the District in writing, and/or forward copies of any claims including
Notices of Dispute filed by any City Contractor for additional costs or delays resulting from
the District related impacts to other City Project.

6. FINANCIAL COST RESPONSIBILITIES
6.1 SDOT will be responsible for making the following milestone payments to the District
upon receipt of invoice based on the Agreement schedule in Section 4 above:
PE M9
8/1/2015 1 1 $7,263.00
12/1/2015 2 1 $10,750.00
FY 2015 TOTALS $18,013.00
2/1/2016 2 2 $20,750.00
4/1/2016 2 3 $13,875.00
7/1/2016 3 la $8,931.00
10/1/2016 3 lb $8,931.00
FY 2016 TOTALS $52,487.00
1/1/2017 4 la $8,931.00
4/1/2017 4 lb $8,931.00
7/1/2017 4 ic $8,931.00
10/1/2017 4 lU $8,931.00
FY 2017 TOTALS $35,? Z4.00
1/1/2018 4 2a $8,931.00
4/1/20Th 4 2b $8,931.00
7/1/2018 4 2c $8,931.00
10/1/2018 4 2d $8,931.00
FY 201$ TOTALS $35,724.00
1/1/2019 4 3a $8,931.00
4/1/2019 4 3b $8,931.00
7/1/2019 4 3c $8,931.00
10/1/2019 4 3d $8,931.00
FY 2019 TOTALS $35,724.00
1/1/2020 1 4 4a $8,931.00
Page I 4
4/1/2020 4 4b $8,931.00
7/1/2020 4 4c $8,931.00
10/1/2020 4 4d $8,931.00
FY 2020 TOTALS
$35,724.00
1/1/2021
4/1/2021
I 4 5a $8,931.00
4 Sb $8,931.00
7/1/2021
FY 2021 TOTALS
1 4 Sc $8,931.00
$26,793.00
GRAND TOTAL , ,, $Z4O,UK
7. PAYMENT AND BILLING
7.1 The City ($DOT) shall pay District based on milestones reached per the Project Schedule
identified in Sections 4 and 6 above for a maximum of $240,189.00 for the Project as
described in Section 2 of this Agreement. Contingency funds for the project available without
amendment to this agreement witi not exceed $ 0.00.
7.2 The District will send milestone invoices with backup documentation detailing locations
of services provided, number of participants at each location and applicable charges to
the
City (SDOT) as requests for reimbursement.
7.3 The District will send all invoices to the address below:
ATTN: BRIAN DOUGHERTY

P.O. BOX 34996
SEATTLE, WA 98124-4996
7.4 The City (SDOT) will pay all invoices within thirty (30) days of the receipt of invoices.
8. ENTIRE AGREEMENT AND AMENDMENTS
8.1 This document contains terms, conditions and provisions agreed upon by the parties
hereto, and shall not be modified except by written amendment.
8.2 Except as otherwise provided for in this AGREEMENT, amendments may be made to
this AGREEMENT within the previously approved budget or other applicable authority for
and on behalf of the City by its Brian Dougherty/Safe Routes to School Coordinator, and for
and on behalf of the District by its Lori Dunn/PreK-12 Physical Education and Health
Literacy Program Manager and shall be in writing and executed by such duly authorized
representative of each party.
Page 1 S
9. INDEMNIFICATION AND LEGAL RELATIONS
9.1 it is understood and agreed that this AGREEMENT is solely for the benefit of the parties
hereto and gives no right to any other party. No joint venture or partnership is formed as
result of this AGREEMENT. No employees or agents of the District shall be deemed, or
represent thernsetves to be, employees of the City.
9.2 The District shall comply, and shall insure that its contractors comply with alt federal,
state and local laws, regulations and ordinances applicable to the work and services to be
performed under this AGREEMENT.
9.3 To the maximum extent permitted by law, each party shall protect, defend, indemnify and
save harmless the other party, its officers, officials, employees and agents while acting within
the scope of their employment as such, from any and all suits, costs, claims, actions, losses,
penalties, judgments, and/or awards of damages, of whatsoever kind arising out of, or in
connection with, or incident to the services associated with this AGREEMENT caused by or
resulting from each partys own negligent acts or omissions. The Citys obligations under
this indemnity provision are subject to having sufficient budget authority at the, time the
obligations must be fulfilled. Each party agrees that it is fully responsible for the acts and
omissions of its owns subcontractors, their employees and agents, acting within the scope of
their employment as such, as it is for the acts and omissions of its own employees and agents.
Each party agrees that its obligations under this provision extend to any claim, demand,
and/or cause of action brought by or on behalf of any of its employees or agents. The
foregoing indemnity is specifically and expressly intended to constitute a waiver of each
partys immunity under Wasl.ingtons Industrial Insurance act, RCW Title 51, as respects the
other party only, and only to the extent necessary to provide the indemnified party with a full
and complete indemnity of claims made by the indemnitors employees. The parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
Each party shall require similar indemnification language in all Agreements with
subcontractors entered into in conjunction with this AGREEMENT.
9.4 The Parties rights and remedies in this AGREEMENT are in addition to any other rights
and remedies provided by law.
9.5 This AGREEMENT shall be interpreted in accordance with the taws of the State of
Washington in effect on the date of execution of this AGREEMENT. Subject to the
provision contained herein, The Superior Court of King County, Washington shall have
exclusive jurisdiction and. venue over any legal action arising under this AGREEEMENT.
Page I 6
9.6 The provisions of this section shall survive any expiration or termination of
AGREEMENT.
10. FORCE MAJEURE
10.1 Either Party shall be excused from performing its obligations under this AGREEMENT
durin.g the time and to the extent that it is prevented from performing by a cause beyond its
control, including, but not limited to: any incidence of fire, flood, earthquake or acts of
nature; strikes or labor actions commandeering material, products, or facilities by the federal,
state or local government; when satisfactory evidence of such cause is presented to the other
party, and provided further that such non-performance is beyond the control and is not due
to
the fault or negligence of the party not performing. Upon any force majeure, either party
may elect to terminate this AGREEMENT or suspend work upon written notice. In no
event
should this provision eliminate the need to make any payment to either party to the extent
any such payment is required pursuant to this AGREEMENT.
ii. TERMINATION
11.1 Either Party may terminate this AGREEMENT for its convenience. Written notice
of
such termination must be given certified by the Party terminating the AGREEMENT. Upon
receipt of the notice, the Parties will meet to determine the disposition of any outstanding
Work. The Parties can either negotiate a close out to all outstanding Work or the Parties can
agree to complete alt outstanding work. In any case the AGREEMENT will terminate at the
latest completion date agreed upon for all outstanding approved Work in place at the time
the
termination notice is received.
11.2 Either Party may terminate this AGREEMENT in the event that the other Party
materially breaches this AGREEMENT. Written notice of such termination and a
description of the breach must be given via certified mail by the Party terminating this
AGREEMENT to the other Party not less than sixty days prior to the effective date of
termination. The breaching Party shall be given this sixty days in which to cure its material
breach. If the breaching party fails to cure within sixty days, the AGREEMENT is
immediately terminated. Upon termination, the Parties shall determine final costs and
payments to be made by each Party.
11.3 Failure to require full and timely performance of any provision at any time shall not
waive or reduce the right to insist upon complete and timely performance of any other
provision thereafter.
Page f 7
12. WAIVER OF DEFAULT
12.1 Waiver of any default shall not be a waiver of any subsequent default. Waiver of breach
of any provision of the AGREEMENT shall not be deemed to be a waiver of any other
subsequent breach and shall not be construed to be a modification of the terms of this
AGREEMENT unless stated to be such in writing, signed by authorized Parties and attached
to the original AGREEMENT.
13. ASSIGNMENT
13.1 This AGREEMENT shall be binding upon the Parties, their successors and permitted
assigns; provided, however, that neither Party shall assign any portion of this AGREEMENT
without the others prior written consent which consent shall not be unreasonably withheld,
delayed or denied.
14. NO THIRD PARTY BENEFICIARIES
14.1 Nothing in this AGREEMENT, express or implied, is intended to confer on any person
or entity other than the Parties hereto and their respective successors and assigns any rights
or remedies under or by virtue of this AGREEMENT.
15. MUTUAL NEGOTIATION AND CONSTRUCTION
15,1 This AGREEMENT, and each of the terms and provisions hereof, shall be deemed to
have been explicitly negotiated between, and mutually drafted by, the Parties, and the
language in all parts of this AGREEMENT shall, in all cases, be construed according to its
fair meaning and not strictly for or against either Party.
16. ALL TERMS AND CONDITIONS
16.1 This AGREEMENT contains all the terms and conditions agreed upon by the Parties
with respect to the subject matter hereof. No other understandings, oral or otherwise,
regarding the subject matter of this AGREEMENT shall be deemed to exist or to bind any of
the Parties hereto.
17. ADVERTISING
17.1 Neither Party will use the other Partys name, marks, codes, drawing or specifications in
any advertising, press release, promotional effort or publicity of any kind without the others
prior written permission.
Page I $
18. NOTICES
18.1 Notices required under this AGREEMENT will be sent to the addresses of the Parties
stated below in Section 19.1. Notice will be deemed given: (a) on the 1st day after deposi
t
with an overnight courier, charges prepaid; (b) as of the day of receipt, if sent via First Class
U.S. Mail, charges prepaid, return receipt requested, and (c) as of the day of receipt, if hand
delivered.
19. IDENTIFICATION OF CONTACTS
19.1 The contacts for the administration of this AGREEMENT are as follows:
SEATTLE PUBLIC SCHOOLS

ATTN: LORI S. DUNN
2445 3 AVE SOUTH
-
SEATTLE, WA 981244165
206-252-0239
SEATTLE DEPARTMENT OF TRANSPORTATION

PROJECT DEVELOPMENT DIVISION
BRIAN DOUGHERTY
P0 BOX 34996
Seattle, WA 98124-4996
206-684-5124
19.2 Signature authority for the District will be determined by the agency depending on
the
level of authority required to authorize expenditures or to accept funds. Signature author
ity
for the City will reside with Kristen Simpson/Project Development Division Directo
r.
19.3 Any disputes between the Parties may be elevated to the Districts Shauna
Health/Executive Director of Curriculum and instruction and the Citys Kristen
Simpson/Project Development Division Director for resolution if such resolution cannot be
reached at the lower tevels of authority.
20. DURATION AND EXTENSION
20.1 This AGREEMENT shall take effect upon the latest date on which one of the
parties
executes this AGREEMENT provided, however, that this AGREEMENT applies to costs
incurred and actions taken prior to the Effective Date that specifically fall within the
terms
of this AGREEMENT. This AGREEMENT shall expire 31 August 2021 unless extend
ed by
mutual agreement of the parties.
Page I 9
21. SEVERABILITY
2L1 If any provisions of this AGREEMENT are held invalid by a court of competent
jurisdiction, the remainder of the AGREEMENT shall not be affected thereby if such
remainder would then continue to serve the purposes and objectives originally contempLated
by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the
date affixed to their signatures.
City of Seattle
N SIMPSON, DIRECTOR OF PROJECT DA E

DEVELOPMENT
Page I 10
Interim Assessment Field Test
In support of a district-wide Multi-Tiered System of Support
Overview
In support of eliminating opportunity gaps through a district-wide Multi-Tiered System of Support (MTSS)
framework, we are field testing a next generation interim benchmark assessment tool in Mathematics and
English Language Arts (ELA) aligned to Common Core State Standards (CCSS) in 21 schools. Interim
assessments will assist schools by:
Providing data to drive instructional decision-making and monitor the progress of students in
Mathematics and English Language Arts
Serving as a tool to identify students in need of additional support within a buildings MTSS framework
Helping to prepare students for summative CCSS-aligned Smarter Balanced assessments
Participating Schools
Aki Kurose Dunlap North Beach West Seattle Elementary

Boren STEM Eckstein Olympic View Whitman
Broadview Thomson Hawthorne Orca
Cedar Park Lawton Rainier View
Chief Sealth Licton Springs TOPS
Cleveland Loyal Heights Van Asselt
Progress Update
Vendor selected (CenterPoint) and contract finalized

Math and ELA assessments blueprinted
Teachers rostered
Testing window 1 of 3 completed
Assessments 1-2 of 3 reviewed by SPS team for accuracy and alignment
Initial input and feedback collected from participants
Next Steps
Schools come together next week to review data, discuss trends and patterns, and plan instructional
strategies to support student outcomes
Integration of data into HomeRoom (student data portal)
Complete testing windows 2 and 3
Collect input and feedback from participants
Determine next steps for district-wide interim assessments
Develop plan for 2-18-19
S. Addleman 12/5/17
To: Curriculum and Instruction Policy Committee
From: Kyle Kinoshita, Chief of Curriculum, Assessment and Instruction,

kdkinoshita@seattleschools.org
(206) 252-0050
Date: Tuesday, December 12, 2017
Dear Committee Members,
At the December 12, 2017, C&I Policy Committee meeting you will be receiving for your information a
new procedure, 2331SP Controversial Issues/Guest Speakers. It is attached to an existing policy of the
same name. The impetus for developing the new procedure is the emergence of intense, sometimes
divisive political and social issues over the past few years. As these issues generate strong opinions,
discussions taking place throughout society inevitably find their way into the classroom. The procedure
provides more explicit guidance to Seattle Public Schools staff members who conduct conversations
within the classroom to ensure that students are free to exchange ideas, express views, and form
opinions in a respectful atmosphere.
Attachments:
1. 2331SP Controversial Issues/Guest Speakers
Kyle Kinoshita 2/3/17

Superintendent Procedure 2331SP
Controversial Issues and Guest Speakers
Approved by:___________________ Date: _____
Dr. Larry Nyland, Superintendent
Purpose
Educating informed and reflective citizens is a part of the core mission of the Seattle
Public Schools. The instructional program shall respect the right of students to face
issues, to have free access to information, to study under educators in situations free
from prejudice and to form, hold, and express their own opinions without personal
prejudice or discrimination. In exercising their academic freedom, care must be taken
by staff members to avoid the appearance of imposing their views upon students. The
district encourages staff members to provide for the free and orderly flow and
examination of ideas so that students may gain the skills to gather and arrange facts,
discriminate between facts and opinion, discuss differing viewpoints, analyze problems
and draw their own tentative conclusions.
I. Controversial Issues
A. Preparation
Prior to the teaching or discussion of issues that are partisan or considered to be

controversial to a large portion of the school community, the staff member:
1. Exercises professional judgment in determining the alignment of the issue to the

curriculum and course standards and the appropriateness to the maturity of the
students.
2. Undertakes the presentation of a controversial issue to students only after careful
study and planning.
3. Determines whether the discussion would reflect adversely upon persons because
of their sex (gender); race; creed; color; religion; ancestry; national origin; age;
economic status; sexual orientation including gender expression or identity;
pregnancy; marital status; physical appearance; the presence of any sensory,
mental or physical disability; honorably discharged veteran or military status; or
the use of a trained dog guide or service animal by a person with a disability.
4. Confers with the principal or designee if there is doubt regarding the
appropriateness of discussing a controversial issue.
B. Conduct
In the teaching or discussion of controversial issues, the staff member:
1. Ensures an atmosphere has been created in which students feel free to express
opinions and to respectfully challenge ideas.
Superintendent Procedure 2331SP Page 1 of 2

2. Teaches respect for the opinions of others and develops skills of critical thinking.
3. Chooses suitable instructional materials presenting data or perspectives on
varying points of view on issues being discussed.
4. Does not use his/her position to forward his/her own religious, political,
economic or social bias. In exercising his/her academic freedom, the staff
member may express a personal opinion if he/she clearly identifies it as such and
does not express the opinion for the purpose of persuading students to his/her
point of view. Staff members always should be mindful of the role they play as
influencers of student thought and should make efforts to ensure students with
opposing viewpoints to their own still feel welcomed and respected.
II. Guest speakers
Prior to the appearance of a guest speaker, the following steps will be taken by school
staff.
A. All guest speakers are to be invited with the knowledge and approval of the
principal or designee at least seven (7) calendar days prior to the guest speakers
intended appearance. Upon review of information on the proposed speaker, the
principal will make a decision to approve or disapprove and notify the staff
member in writing.
B. The staff member is responsible for fully researching the background of invited
speakers.
C. If the staff member and the principal believe the guest speaker's topic is partisan
or controversial to large portions of the community, they will develop a plan
whereby the issue(s) can be presented in an objective and unbiased manner.
Principals will notify their respective Executive Director of Schools if they expect
any potential disagreement about the decision to host the speaker and may
consult with the EDS if other questions arise.
D. In the event the speaker or speaker's topic is determined to be controversial, the
staff member must notify parents/guardians and students in writing of the topic
and speaker beforehand. Notification will also include information regarding an
option for students not to attend the presentation. A meaningful alternative
assignment or activity will be provided to students choosing not to attend.
E. The staff member must ascertain that the selection of speakers and topics is
appropriate to the age and grade level of the students.
F. The selection of speakers and topics should be congruent with the curriculum and
standards of the course or function and purpose of the activity or program.
G. The staff member must retain primary responsibility for the instruction and
supervision of students when using an outside speaker. The staff member must
be present at all times when speakers are in the classroom.
H. The staff member and/or principal shall ask the guest speaker to leave should the
speaker begin to cause a disruption to the educational program and/or no longer
serve the purpose expressed at the beginning of this procedure.
Approved: DATE
Revised:
Cross Reference: School Board Policy No. 2331, 2023, 4200
Superintendent Procedure 2331SP Page 2 of 2

2017 Committee Work Plan
Charter guided by Policy 1240, Committees & Policy 1010, Board Oversight of Management: Develop, review and recommend academic policies Review status,
consistency, and availability of curriculum and assessments Ensure leveraged use of Policy 0030, Ensuring Educational and Racial Equity Review academic program
performance Review processes and status for training all certificated staff in curriculum, standards and the districts Theory of Action Oversee the instructional
materials adoption process Develop an annual committee work plan
January 9 Feb13 March 13 April 3 May 8 June 12 Jul Aug 22 Sept 12 Oct 10 Nov 7 Dec 12
Policy and Equitable Equitable Equitable Equitable Waiver of Instr
Board Access Access Qtrly Access Qtrly Access Qtrly Matls (Policy
Reports Annual Rept Rept (Policy Rept (Policy Rept (Policy 2020)
(Policy 2200) 2200) 2200) 2200)
ALE Schools/
Programs Rept
(Policy 2255)
Board 3121 3121 Excused 2163, 2090, & 2163, 2090, & 2163, 2090, & 2415, 2420, 2161, C62, C69 2161, C62, C69 E14.04
Policies and Excused and NEW NEW NEW C16 High Special Special Research
Procedures and Unexcused Assessments Assessments Assessments School Education Education Activity and
Unexcused Absences and Program and Program and Program graduation Test
Absences Evaluation Evaluation Evaluation requiremen Repeal F20.00, Repeal F20.00, Administration
C26.00, .01 ts and .01, .02 .01, .02
2163, 2090, Instructional 2415, 2420, CTE Annual CTE Annual credits School School 3240, D82.00
& NEW Materials C16 High Plan (Policy Plan (Policy governance governance Student
Assessments School 2170) 2170) Discipline
and graduation 2415, 2420,
requirements 3240, D82.00
Program Student C16 High
Evaluation and credits School
Discipline
graduation
CTE Annual 2415, 2420, requirements
Plan (Policy C16 High and credits
2170) School
graduation E14.04
requirements Research
and credits Activity and
Test Admin.
Curricula,
Assessments
Training
Standing SMART Goal SMART Goal SMART Goal SMART Goal SMART Goal SMART Goal SMART Goal Formula for Formula for Formula for Formula for
Agenda Update Update Update Update Update Update Update Success Success Success Success
Items Update Update Update Update
Special Advanced Preschool Native Advanced Native Amer. Advanced Math
Attention Learning Program American Learning Credit Learning Adoption
Items Update update Education Update Retrieval Update Pilot Update
CSIP Update Update Program Prioritize for
Update Math Adoption following year
Pilot Update work plan
Prepared by: N.VanDuzer Updated (L.Fode): 9/20/17 Page 1 of 2

January 9 Feb13 March 13 April 3 May 8 June 12 Jul Aug 22 Sept 12 Oct 10 Nov 7 Dec 12
Assessment Advanced Student R&R Math Adoption
Policy Format Learning Approval
Feedback Update (Policy 3200)
From 2016 C&I parking lot: (New) Policy 2196, Academic Acceleration; Policy C54.00, Alternative Education; Policy 2024, Online Learning; Policy
A02.00, Performance Management; (New) CSIPs Policy
Recent WSSDA updates (applicability to SPS still under evaluation): 2162, Education of Students with Disabilities under Section 504 of the
Rehabilitation Act of 1973

Charter guided by Policy 1240, Committees & Policy 1010, Board Oversight of Management: Develop, review and recommend academic policies Review status,
consistency, and availability of curriculum and assessments Ensure leveraged use of Policy 0030, Ensuring Educational and Racial Equity Review academic program
performance Review processes and status for training all certificated staff in curriculum, standards and the districts Theory of Action Oversee the instructional
materials adoption process Develop an annual committee work plan
Jan 9 Feb 6 March 13 April 17 May 15 June 12 Jul Aug ? Sept ? Oct ? Nov ? Dec ?
Policy and Equitable Equitable Equitable Equitable Waiver of Instr
Board Access Access Qtrly Access Qtrly Access Qtrly Matls (Policy
Reports Annual Rept Rept (Policy Rept (Policy Rept (Policy 2020)
(Policy 2200) 2200) 2200) 2200)
ALE Schools/
Programs Rept
(Policy 2255)
Board
Policies and
Procedures
Curricula,
Assessments
Training
Standing SMART Goal SMART Goal SMART Goal SMART Goal SMART Goal SMART Goal SMART Goal Formula for Formula for Formula for Formula for
Agenda Update Update Update Update Update Update Update Success Success Success Success
Items Update Update Update Update
Special Advanced Preschool Native Advanced Native Amer. Advanced Math
Attention Learning Program American Learning Credit Learning Adoption
Items Update update Education Update Retrieval Update Pilot Update
CSIP Update Update Program Prioritize for
Student R&R Update following year
Advanced Approval work plan
Learning (Policy 3200)
Update
From 2016 C&I parking lot: (New) Policy 2196, Academic Acceleration; Policy C54.00, Alternative Education; Policy 2024, Online Learning; Policy
A02.00, Performance Management; (New) CSIPs Policy
Recent WSSDA updates (applicability to SPS still under evaluation): 2162, Education of Students with Disabilities under Section 504 of the
Rehabilitation Act of 1973

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Board Special Meeting

Curriculum & Instruction Policy Committee

Call to Order 4:30pm

Board Action Reports (Discussion and/or Action) 4:35pm

Standing Agenda Items 4:55 pm

Board Policies and Procedures 5:10pm

Special Attention Items 5:20pm

Tuesday, January 9, 2018 C&I Policy Committee Meeting

Board Action Reports (Discussion and/or Action)

BTA IV: Purchase of new computers for certificated staff

Standing Agenda Items

Formula for Success

Board Policies and Procedures

Policy 2020, Waiver of Basic Instructional Materials Annual Report

Special Attention Items

Advanced Learning Update

Math Adoption Update

C&I Policy Committee Work Plan

This meeting adjourned at 6:26pm.

For Introduction: January 3, 2018

In November 2015, a review committee of yearbook advisors representing both middle

1. Do not contract with a vendor identified through a competitive request for

From October to December 2015, a Curriculum, Assessment and Instruction

Expenditure: One-time Annual Multi-Year N/A

Revenue: One-time Annual Multi-Year N/A

9. WHY BOARD ACTION IS NECESSARY

Adopting, amending, or repealing a Board policy

10. POLICY IMPLICATION

This introduction is in compliance with Policy No. 6220, Procurement.

11. BOARD COMMITTEE RECOMMENDATION

12. TIMELINE FOR IMPLEMENTATION

Draft contract amendment with Herff Jones (for approval)

Whereas, the estimated annual contract amount will remain $400,000.00.

NOW, THEREFORE, District and Vendor agree as follows:

HERFF JONES SEATTLE SCHOOL DISTRICT NO. 1

Jennifer Gregerson Dr. Larry Nyland

Yearbook Sales Representative Superintendent

5. FISCAL IMPACT/REVENUE SOURCE

Fiscal impact to this action will be $337,074.00.

The revenue source for this motion is Seattle Department of Transportation.

Expenditure: One-time Annual Multi-Year N/A

Revenue: One-time Annual Multi-Year N/A

9. WHY BOARD ACTION IS NECESSARY

Adopting, amending, or repealing a Board policy

10. POLICY IMPLICATION

11. BOARD COMMITTEE RECOMMENDATION

12. TIMELINE FOR IMPLEMENTATION

SEATTLE SEATTLE SCHOOL DISTRICT NO. 1 AND

II. RESPONSIBILITIES OF CASCADE BICYCLE CLUE

RESPONSIBILITIES OF THE DISTRICT

UPDATED SPENDING PLAN

b) Cost to be paid by the District:

b) Cost to be paid by the District:

(1) Due date! Amount due: 02/01/2018 $25,395.00

b) Cost to be paid by the District:

(1) Due date! Amount due: 02/01/2019 $22,814.00

b) Cost to be paid by the District:

(1) Due date! Amount due: 02/01/2020 $19,624.00

c) Cost to be paid by the District: