GENERATION BUILDING HAZARD IDENTIFICATION AND RISK ASSESSMENT FORM

Title : General Office Activities at all levels Prepared by : ABC Building Doc No.
Location : All floors Verified by : Mr Ahmad Kassim Revision No : a
Date : 4.11. 2011
IDENTIFY ASSESSMENT DETERMINING CONTROL
R/NR*
Activities/Equipment Hazard Consequences Current Risk Ctrl Likelihood Severity Risk Rating Type of Ctrl
Connection of sockets R Defective Electric shock, burns, Electrical equipment are visually checked before 2 3 6 Administration
plugs, sockets electrical fires and each use. Control
or electrical death Electrical equipments are switched off and
equipment unplugged before making and adjustments or
performing any routine maintenance.
Electrical equipments are selected with
consideration for the working environment and
the task being undertaken.

Disruption of electricity supply NR Darkness due Psychological Hazard Maintenance by JPH 5 1 5 Administration
black out (Stress, shock and Setting auto save for computer working Control
anger due to missing documents regularly.
data)

Performing work at the Display R Prolonged Musculoskeletal Usage of screen filter for older versioned PC 3 2 6 Administration
Screen Equipment usage of disorders, fatigue, Usage of new PC with installed screen filter Control
Display Screen stress, eyesight
Equipment problems, facial
(DSE) dermatitis

poor chair set Fatigue, back pain, Short exercises 3 2 6

up poor posture, neck Walking around
strain Adjustment of chair

Typing R Ergonomics Carpel tunnel Rest break 2 2 4 Administration

hazard syndrom, Control
Musculoskeletal
disorders, fatigue,
stress,
First aid treatment NR Transfer of Ill health Avaiability of In house dispensary at TNB HQ 3 2 6 Administration
germs or virus Control

Manual handling NR Poor lifting Cuts and abrasions, Health Awareness Program established and 3 2 6 Administration
method of strained muscles, torn conducted once in every 2 years. Control
heavy materials ligaments/tendons,
(e.g: furniture neck injury, back
and boxes) injury, hernias
Photocopying R Noise exposure Hearing problem Partition for the placement of equipment 2 2 4 NIL
Periodic maintenance of equipment
Purchasing good quality machine

Radiation Eye problem Cover provided at every photostate machine 2 2 4 Administration

Control

Maintenance of photocopy R Hot surface Burn Maintenance by authorised person 2 2 4 NIL

machine by supplier
Electrical Electric shock Maintenance by authorised person 2 2 4 NIL
hazard
Release of Lung disease Maintenance by authorised person 2 2 4 NIL
carbon dust
Maintenance of photocopy NR Hot surface Burn Nil 3 2 6 Administration
machine by staff Control

Electrical Electric shock Nil 3 4 12 Administration

hazard Control

Release of Lung disease Nil 3 3 9 Administration

carbon dust Control

Paper cutting R Sharp blade Cut Nil 3 3 9 Administration

Control

Shredding NR Sharp rotating Cut Purchased of effective enginering design 1 1 1 NIL

equipment shredding machine
Precautions adhered to when handling the
shredding machine

Clearing of papers from the NR sharp object Eye injury Nil 2 3 6 Administration
shredding machine using non- from non- Control
standard tool standard tool

Storage of documents at high R Fall at different sprained ankle, neck Usage of ladder for high level cabinet 1 1 1 NIL
cabinet level pain Usage of low level cabinet

Retrieval of files from high R Falling object at Sprained ankle Usage of ladder for high level cabinet 2 1 2 NIL
cabinet different level Usage of low level cabinet

Smoking at non-designated area R Fire ill health and death. Installation of fire protection system 2 5 10 Administration
Control
Working at the office R Poor Ventilation Headaches, Nausea, Air condition inspection carried out by Jabatan 1 1 1 NIL
Fatigue Harta

Poor room Headaches, Fatigue, Nil 4 1 4 Administration

temperature Loss of Concentration Control
control

Lack of working Increased risk of slips, Proper arragement of working space 2 2 4 NIL
space trips and falls, stress

Lack of Storage Increased risk of slips, 5s activity - arrange and sort 2 2 4 NIL
trips, falls, 5S audit to check on the storage requirement

Falling objects 5s activity - arrange and sort 2 2 4 NIL

5S audit to check on the storage requirement

Falls from height. 5s activity - arrange and sort 2 2 4 NIL

5S audit to check on the storage requirement

Trailing wires, Slips, trips, falls and 5s activity - arrange and sort 2 2 4 NIL
boxes in falling objects
walkways,
slippery
surfaces and
poor storage of
materials.

Lack of drinking Dehydration and lack Sufficient drinking facility provided 2 2 4 NIL
water of concentration.

Fire Serious bodily injury -Fire fighting and prevention system installed 1 4 4 NIL
or fatality and maintained by Jabatan Harta
'-Evacuation drill conducted
- Fire extinguisher training conducted
- Floor marshall training conducted
-ERP for Generation Building established

Sexual Absent from work TNB Code of Sexual Harresment available and 2 2 4 Administration
harassement implemented Control
TNB Whistle blowing policy and proper
communication channel available

Lifting of drinking water bottle NR Poor lifting Cuts and abrasions, Health Awareness Program established and 3 2 6 Administration
method strained muscles, torn conducted once in every 2 years. Control
ligaments/tendons,
neck injury, back
injury, hernias

Walking around the office area R Inadequate Increased risk of slips, Sufficient exterior lighting 2 2 4 Administration
lighting trips and falls and Monitoring and Maintenance of lighting by JPH Control
hitting stationary
items
 Blockage of exit Increased risk of slips, Signage and exit light 2 2 4 NIL
door trips and falls and
hitting especially
during emergency
occurance

Poorly Increased risk of slips, -Walkways are maintained by JPH 2 2 4 NIL

maintained trips and falls
walkways

Usage of toilet R Poor Ill health effects -Disposal of sanitary disposal is available 2 2 4 Administration
maintenance of '-Routine cleaning by cleaners Control
sanitary
services

Slippery floor Trip and fall at same -Routine mopping by cleaners 2 1 2 NIL
level '-Warning sign during cleaning placed during
cleaning work

Working alone after office hours NR Violence Injury, medical -Daily inspection on the number of personnel by 2 2 4 NIL
conditions. Security working after office hours
-The door to the office is locked from the inside
when working out of hours (after 17:00pm and
before 08:00am)

Fire Serious bodily injury -Fire fighting and prevention system installed 1 4 4 NIL
or fatality and maintained by Jabatan Harta
'-Daily inspection on the number of personnel by
Security working after office hours
-ERP established

Sexual Absent from work TNB Code of Sexual Harresment available and 2 2 4 Administration
harassement implemented Control
TNB Whistle blowing policy and proper
communication channel available

Meeting R Ergonomics Back pain nil 2 2 4 Administration

Control

Stress Stroke, heart problem Refreshment provided 2 2 4 NIL

Eating at the pantry NR Biological ill health (food Food stored inside the proper containers/fridge 1 2 2 NIL
hazard poisoning) Regular removal of domestic waste
(Contamination
of food, insects,
rats)

Usage of electrical equipment at NR Electrical Fatality nil 2 4 8 Administration

the pantry hazard Control

Microwave ill health Follow instruction manual 2 2 4 NIL

radiation
General despatch work using R Accident Injury or fatality Motorcycle Safe Riding training 2 4 8 Administration
motorcycle Usage of helmet by despatch workers Control
Rest break
General despatch work using R
motorcycle

Inhalation of Ill health Rest break 2 2 4 NIL

fumes and dust

Exposure to Heat stroke, injury, ill Rest break 2 2 4 NIL

bad weather health
(hot, rain)
Reception work R Ergonomic hazarstress, ill health Rest break for the receptionist 2 2 4 Administration
Control

Sexual Absent from work TNB Code of Sexual Harresment available and 2 2 4 Administration
harassement implemented Control
TNB Whistle blowing policy and proper
communication channel available

Frequent opening of fire doors R Damaged fire Suffocation due to fire Walkabout inspection of the fire doors by floor 2 5 10 Engineering
doors - unable spread into the marshalls Control
to contain fire escape route Site inspection by HSC Members

Unergonomic Back pain Rest break 5 2 10 Administration

workstation - Control
Office work activity R
ergonomic
hazard
Injuries from falling Implementation of 5S 4 1 4
High level of items & tripping
Storage of Stationery at level 6 R nil
stacking

slippery floor Injuries & fear NIL 3 2 6

Watering of plants at all levels R due to water Elimination
leak
Hazard of Injuries or deaths Plastered 2 5 10
Administration
Cracked beam (L7) R building
Control
collapse

LIKELIHOOD SEVERITY
Definition Rating Criteria Description Definition Rating Criteria Description
The most likely result of the hazard/ event being realized Numerous fatalities, irrecoverable property damage and
Most Likely 5 (more than once per year) in the Generation HQ Building Catastropic 5 productivity
Approximately one single fatality major property damage if
Possible (4) 4 Has a good chance of occuring and is not unusual (At least once a year) Fatal 4 hazard is realized
Non-fatal injury, permanent disability, medical leave > 4 days
Conceivable (3) 3 Might occur at sometime in the future (At least once in every 5 years) Serious 3 (reportable to DOSH as per NADOOPOD Regulation 2004)
Remote (2) 2 Has not been known to occur after many years (At least once in every 10 yrs) Minor 2 Disabling but notbruises,
Minor abrasions, permanent
cut,injury or type
first aid 1-4 days MCno medical
injury,
Inconceivable (1) 1 Is practically impossible and has never occurred Negligible 1 leave
RISK = LIKELIHOOD X SEVERITY 15 - 25 : HIGH RISK 5-12 MEDIUM 1 - 4 : LOW RISK
*R-Routine, NR - Non Routine
DETERMINING CONTROL PIC
Futher Action / Ctrl (Due Date)
Periodic check of the electrical Jabatan Harta
installation

Electricity Awareness training Training Unit, ABC

and email to all staff - (OHS Department
MP)

Thorough inspection on the root Jabatan

cause of tripping - To report to Perkhidmatan
Jabatan Perkhidmatan Harta Hartabenda

Develop list of Technical Unit JKK ABC Building

Person In Charge and
communicate the list to all
employees via email/notice
board - (OSH MP)

Conduct Ergonomic Survey - JKK ABC Building

(OSH MP)

Conduct Ergonomic Survey - ABC Building

(OSH MP)

Arrange training for first aiders - JKK ABC Building

(OSH MP)

Provide sufficient first aid kit JKK ABC Building

box - (OSH MP)

Conduct Ergonomic Survey - GRMU and JKK

(OSH MP) Generation Building
NIL NIL

SOP on the correct use of 5S PIC

photocopy machine - (OSH
MP)

NIL NIL

NIL NIL

NIL NIL

SOP on the correct use of 5S PIC

photocopy machine (OSH MP)

SOP on the correct use of 5S PIC

photocopy machine - (OSH
MP)

SOP on the correct use of 5S PIC

photocopy machine - (OSH
MP)

SOP on the correct use of 5S PIC

cutting machine - (OSH MP)

NIL NIL

SOP on the correct use of 5S PIC

shredding machine (e.g: max
papers of 5) - (OSH MP)

NIL NIL

NIL NIL

Assign smoking area - (OSH ABC Building

MP)
Awareness program on danger HRA ABC
of smoking to human health. -
(OSH MP)

Placement of fire extinguisher Jabatan

near the smoking area - (OSH Perkhidmatan
MP) HartaBENDA
NIL NIL

To conduct air ventilation Jabatan

survey - To report to JPH Perkhidmatan
HartaBENDA

NIL NIL

NIL NIL

NIL NIL

NIL NIL

NIL NIL

NIL NIL

NIL NIL

Awareness on the code of HRA ABC

practice - (OHS MP)

Conduct Ergonomic Survey - ABC Building

(OSH MP)

Conduct lighting intensity GRMU

survey - (OSH MP)
NIL NIL

NIL NIL

Periodic sanitary service and Jabatan

disposal to be implemented Perkhidmatan Harta

NIL NIL

NIL NIL

NIL NIL

Awareness on the code of HRA Generation

practice - (OHS MP)

Conduct Ergonomic Survey - ABC Building

(OSH MP)

NIL NIL

NIL NIL

Inspection of electrical 5S PIC and

equipment - (OSH MP) Cafeteria Committee

NIL NIL

Continual safety awareness on HRA Generation

road safety - (OSH MP)
 NIL NIL

NIL NIL

Conduct Ergonomic Survey - GRMU and JKK

(OSH MP) Generation Building

Awareness on the code of ABC Generation

practice - (OHS MP)

To conduct periodic inspection

check to all fire doors- to Jabatan
report to JPH Perkhidmatan
HartaBENDA

Conduct Ergonomic Survey - GRMU and JKK

(OSH MP) Generation Building

nil nil

Relocation of flower pots

ABC Generation

Periodic monitoring of crack - to Jabatan

report to JPH Perkhidmatan
HartaBENDA

ITY
Criteria Description
rrecoverable property damage and
ngle fatality major property damage if
manent disability, medical leave > 4 days
as per NADOOPOD Regulation 2004)
manent
ses, cut,injury or type
first aid 1-4 days MCno medical
injury,