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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

University of Santo Tomas


Faculty of Engineering Section 5. The Official Seal of the UST Engineering Student
Council embodies the virtues and ideals of the student
government of the Faculty of Engineering.
THE CONSTITUTION OF THE
ENGINEERING STUDENT COUNCIL Quartered by the Dominican Cross, it features:

PREAMBLE On the upper left is HANDS PLACED ON TOP


OF EACH OTHER indicating teamwork through individual
We, the students of the Faculty of Engineering of the commitment.
University of Santo Tomas, imploring the aid of Divine providence, The upper right shows a SCALE of JUSTICE
ever conscious of our responsibilities as members of this Catholic symbolizing that the Engineering Student Council respects the
Institution, in order to establish a genuine and dynamic Student rule of law, protects the rights and recognizes the duties of the
Council that shall embody our ideals, promote the students’ students of the Faculty of Engineering.
welfare, advance students rights, develop, direct and channel our The lower left shows an OPEN BOOK signifying
engineering skills, knowledge, and talents toward nation-building, passion for developing engineering skills and talents toward
and commit ourselves to the interest of the Filipino people, do community and nation building.
hereby ordain and promulgate this Constitution.
The MAN AT LABOR on the lower right stands for
service, a readiness to help; the ultimate goal of the student
Article I – NAME AND SEAL government.
A shield signifying the commitment of the student
Section 1. This Constitution shall be known as the “Official government in safeguarding these virtues and ideals encases the
Constitution of the University of Santo Tomas Engineering Student symbols.
Council, hereinafter referred to as UST-ESC. ” The seal is set in gold and gray (except for the
Dominican Cross which is black and white), the
Section 2. This Constitution shall govern the UST Engineering heraldic colors of the Faculty and the University.
Student Council and its committees.

Section 3. This Constitution shall take effect upon its Article II – DECLARATION OF PRINCIPLES
ratification by the student body of the UST Faculty of Engineering
and shall remain in effect until a new constitution shall have been Section 1. The UST-ESC shall uphold the Thomasian values,
proposed and approved by the student body. ideals and objectives of the Faculty of Engineering.

Section 4. This Constitution, after having been ratified, shall Section 2. The prime duty of the UST-ESC shall be to defend
be binding upon the entire student body of the UST Faculty of and protect the rights of the students of the Faculty of
Engineering. Engineering.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Article III- DECLARATION OF OBJECTIVES


Section 3. The UST-ESC shall promote physical, intellectual, Section 1. The Faculty of Engineering Student Council shall
cultural, social, and spiritual well-being of the students of the serve as the official liaison between the studentry and the faculty
Faculty of Engineering. and the university officials.

Section 4. The UST-ESC shall subscribe to the policy of Section 2. The Council may be involved in activities that will
cooperation with the Administration, Faculty, and other sectors of lead to the intellectual, spiritual, and social upliftment of the
the University in promoting academic freedom, common interests students, provided however, that prior notice will be given to the
and welfare of the students. other recognized organizations and upon discretion of the Faculty
administration.
Section 5. The UST-ESC shall strive to:
Section 3. The Council shall represent the Faculty in any
a. serve as an active forum of ideas. activity inside and outside the University which deals with matters
of interest to the students.
b. unite various sectors in the pursuit of
common interests.
Article IV – BILL OF STUDENT RIGHTS
c. develop a responsible studentry which will
put educational opportunity to maximum use and look after the Section 1. Each student shall have and enjoy all the rights
unity and welfare of the students. accorded to him or her as provided for by the policies, guidelines
and procedures governing the Faculty of Engineering, the
d. promote awareness and involvement in University of Santo Tomas and the Commission on Higher
national issues. Education or its equivalent. Such rights shall not be denied to any
student due to differences in race, religion, belief or academic
e. represent the student body where their standing.
rights and interests are concerned.
Section 2. Every student shall have the following rights:
f. influence students’ involvement in activities,
local and university-wide, that will enhance the students’ social a. to express himself in accordance with
wellness. one’s constitutional rights as provided for by the law;

g. encourage students’ involvement in the b. to his own religious beliefs and practices;
community development projects.
c. to formulate his own opinion;

d. to confidentiality of his or her grades;

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

e. to organize or join assemblies not contrary course requirements, class rules, grading system and the
to law; and to have such organization, club, association, or teacher’s contact hours among others.
society recognized;
a. Students shall have the right to be
f. against cruel and unjust punishment; informed in writing, through the course
syllabus how they will be evaluated in class
g. to be heard and to have a proper body every start of the semester. Accordingly,
decide in cases of disciplinary action; and they have the right to receive a grade
based upon fair and just evaluation of their
h. to petition the University for redress of performance as measured by standards
grievances. specified in the course syllabus. Students,
if necessary, shall have the right to request
Section 3. Under no circumstances shall any student be for reconsideration of grades.
denied admission and/or scholarship to the University on account
of political or religious beliefs, membership in any student b. Students shall have the right to meet their
organization, physical handicap, socio-economic status and teachers every meeting for the entire
sexual orientation. semester according to the schedule printed
Section 4. Students shall have the right to express their views on the registration form. They have the
on any matters, inside or outside the classroom, free from any right to be consulted on subsequent
intimidation, threat, force, violence or other vices of consent. revisions in the class schedule, and to
disagree to such revisions if the same
Section 5. Students shall have the right to conduct surveys would give them difficulties, personal or
and discuss their findings and recommendations. academic

Section 6. Students shall have the right to invite off-campus c. Students shall have the right to be
speakers of their choice in symposia, fora, and other similar informed of any change in the course
activities without hindrance from school authorities provided that syllabus initiated by the teacher that
they have been approved by the Office concerned. occurred after the first week of the
semester.
Section 7. No student shall be compelled to attend gatherings,
seminars, forums, assemblies and other activities inside or outside Section 9. Students shall have the right to file a written
the campus, except those that are required for course completion complaint against unreasonable deadlines and expensive
as specified in the course syllabus. requirements imposed by their teachers.

Section 8. Within the first week, every start of the semester, Section 10. No student shall be required to attend special
the students shall be provided by their respective teachers the classes, especially during holidays, except in cases due to force
course syllabus for each subject that will be followed majeure or when the class has given its consent.
strictly. It shall consist of the course description, course outline,

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Section 11. Students shall have the right to be informed of their


class standing not later than three weeks following the preliminary Section 18. Students shall have the right to express their
examination. sentiments against school policies affecting the students by
presenting complaints, petitions and the like to the concerned
Section 12. Students shall have the right to look at and go over official body.
their corrected quizzes and related requirements before the next
examination is administered to them and the right to issue a Section 19. Students are free to assist or join any recognized
written complaint against the teacher who failed to comply. group, organization, alliance or federation within the campus for
any lawful purposes.
Section 13. Students shall have the right to be shown
computation and other relevant information pertaining to their final Section 20. Students subjected to disciplinary proceedings
grade, and to challenge its correctness and reliability. shall have the right to defend themselves, to be heard and to
Pursuant thereto, the administration shall endeavor to provide present their evidence on their behalf before an impartial body.
students reasonable amount of time in making appeals to their
respective teachers for any change of grades before the Section 21. Penalties of suspension, probation, expulsion or
scheduled release of clearance. any other disciplinary sanctions that may be rendered to a
student shall not be valid unless the following rights have been
Section 14. Students shall have the right to file complaint observed and accorded the student:
against any member of the academic community for violation of
his/her rights as a student. a. to be informed in writing of the nature and
the cause of the accusation against
Section 15. Students have the right to receive quality education him/her;
through constant improvement in facilities and efficient teaching;
in this regard, students shall have the right to present their b. to be assisted by counsel, parent(s) or
feedback in relation to their respective curricula, evaluate tenured guardian(s);
and non-tenured teachers, administrative officials, and other
personnel of the school at the end of each semester. c. to appeal the decision of the Student
Welfare and Development Board to the
Section 16. The right of the students to information on matters appropriate offices or education agencies; and,
directly affecting their welfare and interest shall be recognized.
Access to official records and other pertinent documents and d. to have their parents present during their
papers pertaining to official acts, transactions or decisions defense in a hearing conducted by the Office
affecting their interest and welfare shall be afforded the students involved.
subject to institutional regulations.
Section 22. Students shall have the right to disciplinary
Section 17. In case of school fee increase in the succeeding sanctions which are corrective rather than punitive or penal in
school year, students shall have the right to consultation before nature. The gravity of disciplinary sanctions shall be
the end of the current school year. proportionate to the seriousness of the offense.

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Article VII - PRIVILEGES AND DUTIES OF MEMBERS


Article V- STUDENT DUTIES AND OBLIGATIONS
Section 1. It shall be the duty of every member of the student
Section 1. It shall be the duty and obligation of each student to body to respect the statutes, rules, and regulations of the
observe and honor the rules of the University, to uphold the University and of the Faculty, to observe faithfully Christian
Constitution, and the rules and decisions which shall be values and tradition, and to uphold the UST-ESC Constitution,
promulgated by the UST Engineering Student Council and the Vision, and Mission.
UST Central Student Council.
Section 2. It shall be the duty of every member of the student
Section 2. It shall be the duty of each student to respect the body to participate actively in the activities of the University and
rights of others in his/her exercise of his/her individual rights. of the Faculty.

Section 3. It shall be the obligation of each student to provide Section 3. It shall be the duty of every officer and member of
an atmosphere conducive to learning in the University. the Student Council, to foster unity, cooperation, and harmonious
relationship among themselves.
Section 4. It shall be the duty of each student to uphold and
esteem moral values, virtues and sense of justice and Section 4. It shall be the duty of every officer to maintain,
uprightness. enhance, and promote a healthful ecology and clean environment
within the Faculty and outside it.
Section 5. It shall be the obligation of each student to
continually uplift the Thomasian standard of education. Section 5. Any member of the student body shall be
represented by the Student Council in seeking redress for his/her
grievances and/or legitimate concerns.
Article VI - MEMBERSHIP
Section 6. All officers of the Student Council and members of
Section 1. All bona fide and aspiring students of the Faculty of the student body through their representatives, shall have the
Engineering, regardless of the programs they are undertaking, has privilege to meet the Faculty administration and faculty in an
the privilege to become a member of the Engineering Student objective, open, free, and harmonious dialogue, otherwise known
Council immediately after their admission and enrolment. as DIALOGUE, or as need arises to thresh out problems or
concerns that may come from any Faculty sector. This shall be
Section 2. Such membership shall cease only when non- arranged and facilitated by the SC Internal Vice President.
enrolled, at the end of the academic year and if rules and
regulations from the UST-ESC IRR, UST-ESC Constitution, and Section 7. Every member of the student body shall enjoy
Student’s Handbook has been knowingly, freely and willfully each other privileges that may be extended by the Student
violated. Council.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Article VIII- ENGINEERING STUDENT COUNCIL Section 7. The UST-ESC shall organize activities and
services that will promote the general welfare of the engineering
Section 1. In pursuance of the objectives and principles set students. It may coordinate with the Engineering Departments
forth in this Constitution, the UST-ESC shall act as the student Students Alliance on socio-cultural activities.
government of the Faculty of Engineering.
Section 8. The UST-ESC shall adopt its own rules on internal
Section 2. The UST-ESC shall be composed of the Executive government provided they shall not be inconsistent with this
Board and the Central Board of Student Auxiliary. Constitution

a. The Executive Board shall be composed of the Section 9. The UST-ESC shall inform the engineering
elected officers as stipulated under Section 2, Article students about the Council’s activities, especially those that
IX of this Constitution. affect their welfare and interest.

b. The Central Board of Student Auxiliary shall be Section 10. The UST-ESC shall organize an annual
composed of all class presidents of first to fourth/fifth Leadership Training Seminar (LTS) for student leaders in the
year levels. Faculty of Engineering.

Section 3. The Executive Board with the Central Board of Article IX – THE EXECUTIVE BOARD
Student Auxiliary shall define the position of the UST-ESC on vital
issues such as, but not limited to, tuition fee increase, violation of Section 1. The Executive Board is the official representative
students’ rights, issuance of a political stand as well as issues of of the engineering students in their dealings with the
National concern. University/Faculty and with the Central Student Council with
regard to the academic, social and policy-making activities which
Section 4. The UST-ESC shall represent the student populace concern student populace.
of the Faculty of Engineering in all matters concerning the
studentry; and all decisions or course of action reached or made Section 2. The Executive Board is responsible for the
by the UST-ESC shall be binding on the engineering students . implementation of policies, rules and regulations concerning
affairs which will promote the interests of the engineering
Section 5. The UST-ESC shall make recommendations to the students.
University and/or the Faculty of Engineering concerning policies or
activities affecting students’ welfare. Upon invitation, they shall Section 3. The Executive Board is the decision maker in
have the right to attend, participate and vote on matters directly matters affecting the engineering students.
affecting the students.
Section 4. The Executive Board has the power to act in
Section 6. The UST-ESC shall act as the link of behalf of the Central Board of Student Auxiliary on matters
communications with the other local student councils and the requiring immediate decisions in the absence of the Central
Central Student Council. Board of Student Auxiliary.

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Section 5. The Executive Board defines the position of the a.3 Signs each outgoing documents,
UST-ESC on vital and urgent campus issues, as well as national memorandums, papers and files for its
concern. certification and validity.
a.4 Knows each and every issue in the
Section 6. The Executive Board has the power to create Engineering Student Council.
teams in the fulfillment of certain objectives, and to appoint such a.5 Approves appointments of officers to the
officers as may be required to head and populate such teams. committee heads.
a.6 Implements new rules, policies and
Section 7. The Executive Board is composed of the following sanctions.
officers: a.7 Reprimands officers if he/she feels that
they have neglected their duties or
a. President overstepped their positions.
b. Internal Vice President a.8 Assumes full responsibility of all activities
c. External Vice President of the ESC.
d. Secretary
e. Assistant Secretary b. The Internal Vice President
f. Treasurer b.1 Serves as the official representative of the
g. Assistant Treasurer UST ESC in internal relations and to report all
h. Auditor developments to the Executive Board.
i. Public Relations Officer b.2 Acts as the presiding officer in meeting of
the UST ESC if the president is unable to
Section 8. The Executive Board may appoint other officers as attend.
it deem necessary in the exercise of its duties and functions, and b.3 Exercises the powers of the President
who may head or compose various teams. However, such upon notification that a temporary vacancy
appointed officials shall not be considered as belonging to the exists in the position of the President. Such
Executive Board, and as such, have no voting power in case of exercise of the President’s power applies only
decisions requiring only the members of the Executive Board. until the return of the President to his/her
position.
Section 9. Defined rights and duties of Executive Board. b.4 Succeeds the President if the President is
incapacitated or a permanent vacancy exists in
a. President the position of the President.
a.1 Is the Official Spokesperson of the UST b.5 Takes charge of all teams directly
ESC and has the power to appoint an official responsible for any internal affairs and shall
spokesperson when needed. report to him/her all developments.
a.2 Represents the UST ESC in all the official b.6 Is the Disciplinary Prefect that would take
meetings with the administration, faculty, the the necessary actions for any rules violated by
central student council and other youth and the members of UST-ESC.
student organizations.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

b.7 Has other power as the Executive Board e.2 Notes down the minutes of every meeting
may deem appropriate to grant. in an official record book.
e.3 Takes over the post of the Secretary if the
c. The External Vice President position becomes vacant.
c.1 Serves as the official representative of the e.4 Has other power as the Executive Board
UST ESC in external events and to report all may deem appropriate to grant.
developments to the Executive Board.
c.2 Has the power to transact matters beyond f. The Treasurer
the confines of the Faculty and which require f.1 Is the custodian of the Student Activity
extreme urgency. Fund of the UST-ESC and shall be
c.3 Acts as the overall supervisor of activities accountable for them.
held outside the Faculty or University. f.2 Plans and makes appropriation of funds for
c.4 Takes charge of all teams directly the various projects and activities of the UST-
responsible for any external affairs and shall ESC.
report to him/her all developments. f.3 Authorizes the disbursement of the Student
c.5 Has other power as the Executive Board Activity Fund in accordance with the
may deem appropriate to grant. appropriations of the Executive Board.
f.4 Keeps accurate track of all incoming and
d. The Secretary outgoing money and shall keep such records
d.1 Keeps the records of the UST-ESC. in an official record book.
d.2 Prepares all the official letters and notices f.5 Provides an official financial statement
of the UST-ESC. every last day of the month. He/she shall also
d.3 *Prepares reports of all activities, plans and submit an official Treasurer’s financial report at
accomplishments of the UST-ESC semestral as the end of the UST-ESC term and shall submit
certified by the President, and prepare the a copy of such report for examination by the
same to the Semestral Congress. student body.
d.4 Ensures that the papers of the UST-ESC f.6 Has other power as the Executive Board
are kept in the highest confidence. may deem appropriate to grant.
d.5 Checks all the official letters and notices of
the UST-ESC prepared by the project head. g. The Assistant Treasurer
d.6 Has other power as the Executive Board g.1 Is the custodian of the Student Council
may deem appropriate to grant. Fund of the UST-ESC and shall be
accountable for them.
e. The Assistant Secretary g.2 Authorizes the disbursement of the Student
e.1 Assists the Secretary in the filing of records Council Fund in accordance with the
and papers, in the preparation of notices and appropriations of the Executive Board.
letters, and in keeping the papers of the UST-
ESC in the highest confidence.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

g.3 Assists the Treasurer in the keeping track of exercise of their powers. It is expected that the
funds and the financial records of the UST- officers will use them toward the betterment of the
ESC. welfare and interest of the student populace of the
g.4 Takes over the post of the Treasurer in faculty of Engineering.
case of the permanent vacancy in the said
office, while a new assistant Treasurer is k. Any member of the Executive Board may file a
appointed or elected. Leave-of-Absence to the President given the
g.5 Has other power as the Executive Board conditions that:
may deem appropriate to grant. • Has the duration of two (2) weeks
maximum per officer once every semester.
h. The Auditor • Includes not functioning as an officer from
h.1 Acts as the custodian of all the effect and the said duration.
properties of the UST-ESC and shall be • Includes not visiting the ESC office from
accountable for them. the said duration.
h.2 Inspects the financial records of the UST- • Failure to comply with this section shall be
ESC to see if there are any anomalies or given proper sanction in Article V.
discrepancies in the records and in the
disbursement of funds or in the keeping of the
funds. Section 10. The Team Council
h.3 Audits the official Treasurer’s financial
report and to certify and reject the same based a. Team Chairmen
on his/her investigation and inspection of the Aspiring Team Chairmen of the Engineering
records. Student Council shall undergo a screening
h.4 Has other power as the Executive Board process deemed necessary and appropriate by
may deem appropriate to grant. the ESC Executive Board. Applicants should have
at least one year experience in the Engineering
i. The Public Relations Officer Student Council member.
i.1 Communicates the exact date, time and
agenda of each formal meetings of the b. Team Heads and Associate Team Heads
Executive Board. Aspiring Team Heads and Associate Team Heads
i.2 Governs the rules and regulations regarding of the Engineering Student Council shall undergo
the bulletin boards that are well coordinated a screening process deemed necessary and
with the Dean’s Office. appropriate by the ESC Executive Board and
i.3 Has other power as the Executive Board Team Chairmen.
may deem appropriate to grant.
c. Team Members
j. All the Executive Board Officers shall be held All aspiring team members shall undergo a
responsible for their actions in the practice and screening process deemed necessary and

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

appropriate by the Team Chairmen with additional f. Creative and Technical Team conceptualizes and
requirements that can be set by the Team Heads of designs the bulletin boards, backdrops and all the audio-
each team. visual presentations of all the projects of the UST-ESC.

d. Team Chairmen, all Team Heads, Associate Team g. Logistics Team monitors and provides materials and
Heads and Team Members shall be collectively known equipment for use of the UST-ESC.
as the Team Council.
h. Publicity Team disseminates information regarding the
Section 11. The UST-ESC shall have the following Standing activities and other related activities of the UST-ESC.
Teams:

a. Student’s Rights and Welfare Team handles all the Article X– THE CENTRAL BOARD OF STUDENT
grievances and complaints of the students. It ensures AUXILIARY (CBSA)
the protection of students’ rights and handles their
grievances and complaints. They are the students’ Section 1. The Central Board of Student Auxiliary shall be the
legal counsel. legislative body of the UST-ESC. It shall be the highest policy-
making organ of the student populace of the Faculty of
b. Socio-Cultural and Marketing Team leads the non- Engineering and shall be responsible for formulating policies,
academic activities and sponsorships of the UST-ESC. rules and regulations directly affecting the welfare and interest
of the students in pursuance of the objectives and principles of
c. Documentation and Newsletter Team records all the this Constitution.
proceedings and activities of the UST-ESC. They produce
the UST-ESC newsletter Section 2.. The Central Board of Student Auxiliary shall be
composed of all class presidents of first to fourth/fifth year levels.
d. Community Development Team facilitates UST ESC’S The UST-ESC President shall be an ex-officio member.
community development activities such as, but not limited
to the following: outreach programs, helping calamity Section 3. The Central Board of Student Auxiliary shall
victims and engaging in medical missions. They shall be convene and hold a Semestral Congress on the dates set by
in-charge of communicating with the different communities, the President of the Executive Board which shall not be later than
orphanages and other institutions which the UST-ESC may forty five days from the start of classes.
want to help.
Section 4. The Central Board of Student Auxiliary shall elect
e. Finance Team organizes fund raising activities, a Speaker, a Deputy Speaker, and a Secretary, who shall be
including the preparation of the project proposal to be voted by the CBSA members.
submitted for the approval of the Executive Board.
Section 5. A simple majority of the members of the Central
Board of Student Auxiliary shall constitute a quorum.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Section 6. The Central Board of Student Auxiliary shall be Section 5. All decisions of the Judiciary Board shall be final
responsible for the approval of the general policies, rules and and executory after 10 calendar days from the receipt of the
regulations for the administration of the UST-ESC, and other notice of decision.
matters of interest proposed by the Executive Board.

Section 7. The Central Board of Student Auxiliary shall have Article XII- QUALIFICATIONS OF THE EXECUTIVE BOARD
the power to propose projects to the Executive Board that will OFFICERS
promote common interest for the student populace.
Section 1. A candidate in any position of the Executive Board
Section 8. The Central Board of Student Auxiliary shall have shall possess the following qualifications on the day of the
the power to request from the Executive Board, documents and/or elections:
reports which they may deem necessary in the exercise of their
duties. a. A bona fide student of the University of
Santo Tomas enrolled in the Faculty of Engineering.

Article XI- THE JUDICIARY BOARD b. Currently enrolled with a total of at least 15
units as may be certified by the Registrar
Section 1. The Judiciary Board shall have the power to subject
and to try any member of the Executive Board of the UST-ESC d. No failures any academic course from the
through impeachment proceedings, provided that sufficient semester immediately preceding the election with the
evidences and documents are presented. In this case, the general weighted average of 2.5
Judiciary Board shall act as the Impeachment Tribunal.
e. Good moral character as may be certified
Section 2. The Judiciary Board shall be composed of the either by the Dean or the Regent
following:
f. Residency in the University for at least one
a. SWDB Coordinator, Faculty of Engineering semester immediately preceding the
b. Faculty Advisers, ESC elections; and,
c. Speaker, CBSA
g. Endorsed by his/her respective
Section 3. The Judiciary Board shall decide the matter within Department Chair through a written
15 days from the time the issue is submitted for decision certification.

Section 4. A majority vote of all the members shall be Section 2. No officer of the Executive Board shall, during
necessary to promulgate the decision of the Judiciary Board. his/her tenure, hold any other position in any capacity of any
recognized/class organization the Faculty so as to extinguish any
doubt as to his/her impartiality in handling the affairs of the UST-
ESC.

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DUTIES AND RESPONSIBILITIES OF CLASS OFFICERS


Article XIII - THE CLASS
Sections 1. The Class President shall be the chief executive
Section 1. The class shall be the basic unit of the ESC.
officer of the class. He shall have the following
Section 2. The class shall be composed of all regular and functions, powers, duties, and responsibilities.
irregular students enrolled in a section.
I. Be primarily responsible for working for e
Section 3. The class shall have thhellowing officers, to wit: overall well-being and discipline of the
class.
I. President II. Act as the representative of the class in the
II. Vice President official matters.
III. Secretary III. Exercise command authority over all class
IV. Treasurer officers and thus be responsible for their
V. Public Relations Officer actions in the discharge of their duties.
IV. Coordinate with professors and the class
Section 4. It is the duty of all the class officers to implement all adviser regarding matters that affect the
the rules, regulations , and regulations promulgated class, such as schedules, academic
by the ESC, provided that they are in accordance requirements, and grievances, d the like.
with the provision of this Constitution and the V. Ensure the class’ concerns are
Student Handbook. communicated to the proper authorities
and advocate for the just resolution of the
QUALIFICATIONS OF CLASS OFFICERS same.
VI. Ensure the efficient and effective
Section 1. A candidate to be a class officer shall possess the announcement and implementation of the
following qualifications during the time of his class ESSC’ services and projects to the class.
elections that will be facilitated by the COMELEC. VII. Follow-up the attendance of the professor
when said faculty member does not arrive
I. be a bona fide student of the Faculty of in the classroom at the appointed time of
Engineering; his subject.
II. be a regular member of his class VIII. Be informed of matters that affect
III. currently enrolled with at least 15 units as the class such as suspension of classes.
certified by the Dean’s office. Financial obligations, schedules, new

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rules, and communicate to the class the IV. Check for any possessions left in the room
same. after the class leaves an area and ensure
IX. Attend g of the Legislative Board and when the return of such to its proper owner.
unable to do so, send a representative duly V. Report to the maintenance staff any spill or
authorized in his stead. mess that demands their assistance in
X. Delegate responsibilities to individual cleaning up.
students or groups of students within the VI. Report to the Faculty office any faculty
class. equipment in the classroom such as chairs,
XI. Verify with the office of the Dean regarding air-conditioning units, fans, and the like.
the appointed class adviser within the first VII. Perform such other functions as may be
grading period of the semester. required by his office or as the President or
XII. Coordinate with and update the assigned ESC may assign.
class adviser regarding any class concerns.
XIII. Perform such other functions as may
Section 3. The Class Secretary shall be the chief executive
be required by his office or as the ESC may
officer of the class. He shall have the following
assign.
functions, powers, duties, and responsibilities.

I. Take custody of all documents issued to or


Section 2. The Class Vice President shall be the chief
by the class, such handouts,
executive officer of the class. He shall have the
announcements, memoranda, and the like.
following functions, powers, duties, and
II. Prepare the seat plan in subjects where
responsibilities.
the professor requires one.
III. Prepare a class directory at the start of
I. Take over when the present is absent or
classes and maintain its accuracy
unable to perform functions.
throughout the academic year.
II. Be primarily responsible for maintaining the
IV. Keep a record of and take the attendance
physical cleanliness and orderliness of the
in every subject and report absences to the
classroom.
respective professors.
III. Assist professor in carrying and setting up
V. Ensure, in coordination with class
equipment required for a class such as
Treasurer, that every member of the class
laptops and the like.
who has paid for the photocopying of a
handout shall receive.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

VI. Perform such other functions as may be the following functions, powers, duties, and
required by his office or as the President or responsibilities.
ESC may assign.
I. Disseminate information, about internal
and external activities to the class as
Section 4. The Class Treasurer shall be the chief executive
communicated to him by the Class
officer of the class. He shall have the following
President or other reputable sources.
functions, powers, duties, and responsibilities.
II. Create online means of disseminating
information such Yahoo groups, Friendster,
I. Be primarily responsible for the collection,
and the like and maintains such throughout
safekeeping and disbursement of the class
the academic year.
funds.
III. Ensure that handouts, lectures,
II. Be primarily responsible for acquiring from
Powerpoints, and the like are promptly
the Executive Board reference books
uploaded at the class Yahoo group.
ordered by the class.
IV. Perform such other functions as may be
III. Ensure the prompt payment of the class’
required by his office or as the President or
financial obligations to the ESC and other
ESC may assign.
bodies.
IV. Formulate and implement, in coordination
with the Class President, systems of Article XIV– ACCOUNTABILITY OF THE OFFICERS OF THE
collecting and disbursing class funds. ENGINEERING STUDENT COUNCIL
V. Inform the Class President of all financial
Section 1. The officers of the UST-ESC shall serve with the
transactions of the class.
highest degree of responsibility, integrity, honesty, loyalty
VI. Present an accounting of all class finances and efficiency and shall be held responsible and accountable to
upon the request of any concerned party. the engineering student populace..
VII. Photocopy materials needed by the class
and demands an official receipt for such. Section 2. All newly elected officers of the UST-ESC shall be
VIII. Perform such other functions as may required to take an oath stating their firm commitment to perform
be required by his office or as the President their duties and responsibilities.
or ESC may assign.
Section 3. The officers of the Executive Board shall be liable
to impeachment if they are found to have neglected their
duties, committed any grave offense, or committed any action
Section 4. The Class Public Relations Officer shall be the
that that may malign the name of the Faculty of Engineering.
chief executive officer of the class. He shall have

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Such person will be subjected to an Impeachment Trial stipulated start of the hearings. The decision of the Impeachment
in Article XIV. Tribunal shall be arrived at in a closed door
meeting held en banc by votation. An officer shall be
Section 8. For smaller offenses, the Executive Board may considered impeached if there is a majority vote of the
issue reprimands for the erring officer, and may provide such members of the Impeachment Tribunal in favor of
officer with the necessary sanctions, not exceeding suspension the impeachment. The decision of the Impeachment
from office for five days. Tribunal shall be final and unappealable to any student or
administrative body.
Section 9. In all cases, the officer being tried shall not
participate in the votation concerning his case, whether it be for a Section 5. An officer not deemed impeachable due to the
reprimand or suspension or impeachment. offense may still be suspended on the following grounds:
unwarranted physical violence, causing physical injuries toward a
Article XV- IMPEACHMENT fellow student (degree to be decided as to whether placed on
suspension or impeachment level); speech or action that tends to
Section 1. Impeachment shall mean the removal of such destroy the credibility or reputation of the UST-ESC; or three
person from his post, thus creating a permanent vacancy and unexcused absences occurring consecutively on announced
disallowing such person from holding any post above the meetings. The suspension must be decided by the Executive
secretary level in any recognized/class organization of the Faculty. Board and needs only the consensus of the majority, the officer
charged cannot vote and excluded from the total number of votes
Section 2. In a resolution approved by at least twenty percent to be counted.
five percent (25%) of the members of the Central Board of Student
Auxiliary, an officer shall be made to undergo impeachment
proceedings. The said resolution for impeachment shall be Article XVI – TENURE AND VACANCY
presented in a formal letter indicating the person to be impeached
and the charges or accusations leveled against him/her, with an Section 1. All officers of the UST-ESC and the Executive
attached paper containing the signatures of the petitioners. Board shall have a term of one (1) academic year upon which to
exercise their powers and duties. There shall be a transition
Section 3. Upon the receipt of the formal letter of complaint, period among the incumbent and the newly elected Executive
the Judiciary Board shall constitute itself as an Impeachment Board members for the completion and clearance of files and
Tribunal. It shall notify the person against whom the impeachment documents and the recruitment of committee heads, assistant
is filed within one week from the approval of the resolution for committee heads, staff members, respectively, and other projects
impeachment. and concerns both parties may want to consider.

Section 4. The Impeachment Tribunal, upon its constitution Section 2. The officers of the Executive Board of the UST-
shall set a schedule upon which they will hear and try the ESC shall be allowed only two terms at a particular office. An
case en banc within seven days after the notification has officer can only be re-elected once in the same position he held
been received. The Impeachment Tribunal shall come up in the preceding term.
with a decision not more than twenty five days upon the

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Section 3. VACANCY shall be taken to mean a position is left members of the Central Board of Student Auxiliary
open and that shall be filled to maintain the composition of the actively serving the current UST-ESC administration. The
UST-ESC to allow its proper functioning. qualifications stipulated in Article IX for the vacated
position shall be observed.
a. A PERMANENT VACANCY exists when
the position is left open due to an officer’s death or b. The Vice-President for External Affairs
permanent illness or disability, either physical or mental, shall remain in his/her post.
impeachment or resignation, expulsion from the university
and detainment due to a capital crime which causes the c. In case of a permanent vacancy in the
officer to completely lose command and control of his Office of the Secretary or Treasurer, their respective
duties and obligation assistants will take over their post, while the new assistant
. is to be appointed by the Executive Board.
b. A TEMPORARY VACANCY exists when the
position is left open due to a temporal physical or mental d. In case of a permanent vacancy exists in a
illness, temporal detention, or any reason which leaves the post not mentioned above, the position shall be filled by
position open, implying a strong possibility that such officer appointment of the Executive Board.
occupying the position will return to his duties.
e. In case there shall occur three or more
Section 4. The newly elected Executive Board of the UST- vacancies considered permanent at the same time,
ESC shall be deemed constituted upon the proclamation of the special elections shall be called by the UST-ESC to fill the
local COMELEC of the winners of the election. vacancies in the Executive Board within thirty days that
such notice of such vacancies exist, except if the
Section 5. The newly elected Executive Board of the UST- permanent vacancies should occur within forty five days
ESC shall assume office and fully practice its duties and powers at the end of the school year. Officers elected through
right after the turnover ceremony or its equivalent. special elections shall serve only the unexpired portions
of the term of their predecessors.
Section 6. In cases of permanent vacancy, the following shall
be the course of action: Section 7. In cases of temporary vacancy, the following shall
be the course of action:
a If the permanent vacancy exists in the a. If the vacancy occurs in the post of the
Office of the President, the Vice-President for Internal President, the Vice-President for Internal Affairs shall
Affairs shall take over the post of the President and he/she immediately take over the post, while the post of the Vice-
shall become the new UST-ESC President, and shall serve President for Internal Affairs is being lived temporarily
the unexpired portion of the term. While the new Vice- vacant.
President for Internal Affairs shall be elected by the
majority vote of the Executive Board of the UST-ESC. The b. If the vacancy occurs in the position of
candidate for Vice-President for Internal Affairs shall be secretary downward, the Executive Board may choose
one of the officers of the Executive Board or one of the from among themselves who shall function in the vacant

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

position and at the same time hold their own positions, in announced in advance by the Executive Board so that adequate
effect, a person shall be appointed by the Executive Board attendance and representation are made.
from its own ranks and who shall hold dual positions.
Section 2. For the Semestral Congress, a simple majority of
c. If the temporary vacancy occurs in three or the members of the Central Board of Student Auxiliary will
more positions, the Executive Board may appoint other constitute a quorum to do business. Waiver of the quorum
persons who are qualified to fill the vacant positions in the requirement can be made only when particular matter requires
lower level. immediate decision, and which shall be determined by a vote of
at least 75% of those present in the meeting.
Section 8. Any officer of the UST-ESC can be made to
undergo impeachment trial whereupon a temporary vacancy Section 3. The President and/or the Speaker of the Central
occurs in the post while impeachment proceedings are in Board of Student Auxiliary may call special meetings to discuss
progress. If the officer should become impeached, then a relevant or urgent matters. Such meetings shall be announced at
permanent vacancy exists in the officer’s post. least four days in advance.

Section 9. If no President is elected during the regular Section 4. The Executive Board of the UST-ESC shall hold
elections, special elections shall be called by local COMELEC its meetings at a designated time, place and date set by the
within 10 days for the purpose of electing a new President. President or the Vice-President.

Section 10. If both the office of the President and Vice- Section 5. The presence of the majority of the members of
Presidents (either for Internal or External Affairs) are left vacant the Executive Board of the UST-ESC shall constitute a quorum to
after the elections, special elections shall be called by the do business in any meeting of the Executive Board. In the
COMELEC for the purpose of electing a new President and Vice- absence of a quorum, the members may still discuss their
Presidents in such case the normal rule on election will occur. The business, but they shall not have the power to push through with
local COMELEC is given 10 days to call for a special election. any decision or activity unless it is with the consent of the
members of the UST-ESC, all the members being informed of
what has transpired during the meeting.
Article XVII – MEETINGS OF THE UST ENGINEERING
STUDENT COUNCIL Section 6. It is the right and duty of the Central Board of
Student Auxiliary and Executive Board to attend all announced
Section 1. The Central Board of Student Auxiliary shall hold a meetings.
Semestral Congress to deliberate and formulate or review
policies, rules and regulations for the entire semester. The Section 7. Continued absences by any Executive Board
Semestral Congress shall also include the deliberation of the member with no valid excuses shall carry with it corresponding
general program of activities formulated by the Executive Board sanctions. If the member of the Executive Board has been absent
and shall be submitted for review of the Central Board of Student for three consecutive announced meetings; or absent for five non
Auxiliary. The said Semestral Congress shall be held not later consecutive announced meetings with no valid excuse, then the
than forty five days upon the start of classes; it shall be said officer is liable for suspension. If the limits set above have

17
THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

been breached, then the said officer is liable for impeachment for c. Must not have any affiliation with any party
gross negligence of duty. vying for the position at stake in the election.
d. Must be of good moral character and
Section 8. All meetings of the UST-ESC are open to all the integrity.
concerned students, except for such closed meetings it may deem e. Must be officially endorsed by his/her
appropriate to hold, wherein only the members of the Executive respective Department Chair.
Board are allowed to join.
Section 5. The local COMELEC shall have the following
powers, duties and functions:
Article XVIII– THE COMMISSION ON ELECTIONS (COMELEC)
a. To administer and enforce all the rules and
Section 1. There shall exist an independent body to be called regulations and guidelines concerning the conduct of the
the UST Faculty of Engineering Commission on Elections elections, or referendum, and to institute measures and
(COMELEC), whose main goal is to conduct the local and devices to see such rules are followed.
university wide elections for the Executive Board of the UST-ESC
and the UST Central Student Council, and also to conduct b. To release the names of the qualified
referenda whenever they are called by the UST-ESC. candidates for the position in the Executive Board of the
UST-ESC and the UST Central Student Council after
Section 2. The local COMELEC shall be composed of a reviewing all their qualifications.
Chairman and seven Commissioners. The members of the
COMELEC must not be affiliated with or be a member of any party c. To disqualify candidates for the Executive
competing for the elections, nor should they openly vouch or Board of the UST-ESC if they fail to meet the
support the platforms or candidates of any party. If such is not the requirements specified in Article IX of this Constitution.
case, then the COMELEC member who violated the principle
above must resign. The new Commissioner must be appointed by d. To supervise the elections done by secret
the Department Chair from which the deposed member belongs. balloting and to judge all the election returns.

Section 3. The members of the COMELEC shall represent the e. To proclaim the result of the elections
different departments of the UST Faculty of Engineering. Each within 3 days after the closure of the said election.
department is entitled to one representative. f. To prepare and submit a report concerning
the conduct and the result of the elections or referendum
Section 4. The following are the qualifications for the to University Officials concerned and to the UST-ESC
Commissioners of the local COMELEC: when it has been constituted.

a. A bona fide student of the University Section 6. The local COMELEC shall be the sole judge
enrolled in the Faculty of Engineering. concerning election returns, and any protests must be made
b. Must not be an Executive Board member of within three days after the proclamation of the results of the
any central or local council. previous election or referendum.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Section 2. Suffrage shall be exercised with mature


Section 7. Upon the receipt of an election protest, the local responsibility.
COMELEC must meet within forty eight hours to schedule a
hearing where the matter will be decided en banc. The local
COMELEC shall issue its decision within five days from the start Article XIX – THE ENGINEERING DEPARTMENTS
of the hearing. STUDENTS ALLIANCE (EDSA)

Section 8. The local COMELEC shall conduct the counting of Section 1. The Engineering Departments Students Alliance
the votes with witnesses from the competing parties, after all the (hereinafter referred to as EDSA), shall be the coordinating body
election returns are in, the maximum of which is one hour after the of all recognized student organizations of the Faculty of
closure of the polling place. However, the local COMELEC may Engineering.
postpone the counting of the election returns for the next day,
provided that all the ballot boxes be sealed and deposited in a Section 2. The EDSA shall be composed of all Presidents of
secure place, where there is no chance of tampering, and which is the recognized student organizations in the Faculty of
mutually agreeable to all parties concerned. Engineering

Section 9. Concerning elections, the local COMELEC shall Section 3. The EDSA shall uphold Christian ideals and
base its decision on a simple plurality of votes cast if there are two objectives of the Faculty of Engineering by promoting the socio-
or more opposing candidates. If there should only be one cultural well being of the students of the Faculty.
candidate, then the said candidate must get a sixty percent of the
total turn-out votes in order to be proclaimed winner in the Section 4. The EDSA shall protect the recognized
elections. In case that the said candidate failed to acquire the organizations’ democratic rights and welfare.
specified number of votes, a special election shall be immediately
conducted within five days after the proclamation of winners. Section 5. The EDSA shall serve as a forum for socio-cultural
development whereby the students can put into practice the
Section 11. Concerning referenda, a simple majority of the principles and ideas of aesthetics, camaraderie, and brotherhood;
votes cast in the referendum shall determine the decision of the in coordination with the UST-ESC.
student populace, and which shall answer the question posed
before the student populace. Section 6. The EDSA shall have its own officers.

a. Only the officers and/or official


Article XVI - SUFFRAGE representatives of each organization shall be qualified to
run for the position in the alliance.
Section 1. All bona fide students of the Faculty of Engineering
shall have the right and duty to cast their vote in any election, b. The officers and/or official representatives
referendum or plebiscite. from each recognized organization shall elect the set of
officers.

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

Section 6. The EDSA shall enjoy a fiscal autonomy. Section 2. The function of the faculty adviser shall be
consultative or advisory in nature. Recommendation by the
adviser may or may not be accepted by the UST-ESC.
Article XX – FUNDS
Section 3. The faculty adviser shall have the privilege of
Section 1. The funds of the UST-ESC shall consist of student attending the meetings of the UST-ESC. However, in cases when
fees, particularly from the Student Council Fund (SCF) and the Executive Board calls for a close door meeting, the Executive
partially from the Student Athletics Activity Fund (SAAF) and Board may request the adviser to refrain from attending the
Student Activity Fund (SAF) to be collected together with other meeting.
school fees during semestral enrolment in accordance with the
applicable rules and regulations of the University and the Article XXII – AMENDMENTS
Commission on Higher education, or its equivalent.
Section 1. The UST-ESC Central Board of Student Auxiliary
Section 2. All money of the UST-ESC shall be placed in a by a vote of at least two third of its members, may propose an
special fund to be administered by the Executive Board. The fund amendment in this Constitution.
must be deposited in a major bank to be obtained by the
Executive Board, and it will be under a joint account of the Section 2. The UST-ESC shall assign the local COMELEC to
President and Treasurer. call for a referendum/plebiscite concerning the proposed
amendments. The UST-ESC shall take charge of submitting the
Section 3. The UST- ESC shall submit a financial report at the proposal to the student body, to inform them of what effects or
end of the term detailing how the fund was utilized, such financial changes such an amendment will do or create.
report to be formulated by the Treasurer and certified by the
Auditor will be submitted to the University Official concerned and Section 3. The proposed amendment shall be deemed
to the student body. approved upon proclamation of the local COMELEC that a
majority of the electorate in the UST Faculty of
Section 4. The account books and the financial condition of Engineering agrees to the proposal of amending the constitution.
the UST-ESC shall be made available whenever a valid request is
made to this effect either to the studentry or to the University Section 4. In the case where a new constitution shall be
Official concerned. made, a vote of seventy five percent (75%) of the Central Board
of Student Auxiliary is needed in order to create or adopt a new
constitution after which the rules set in amending the constitution
Article XXI– THE FACULTY ADVISER shall be followed.

Section 1. There shall be a faculty adviser and a co-adviser


appointed by the Dean among the three candidates recommended Article XXIII – EFFECTIVITY
by the Executive Board after it has been constituted.
Section 1. This Constitution shall take effect immediately
upon its ratification by a majority of the votes cast in a plebiscite

20
THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

held for the purpose and shall be immediately binding upon the
student populace of the Faculty of Engineering. Such notice of Robert John P. Dela Cruz
ratification shall come from the local COMELEC after canvassing Secretary, ESC ’05 – ‘06
the returns from the secret balloting done for this purpose.

Article XIV – GENERAL PROVISIONS


Sharleen A. Rivera
Section 1. The term of the previous members of the Assistant Secretary, ESC ’05 – ‘06
Engineering Student Council shall terminate of the last day of the
current school year.

Section 2. A transition period of one year upon ratification of Elaine Claire B. Chua
these by-laws shall be given for the purpose of adjustment. Treasurer, ESC ’05 – ‘06

Section 3. All rules, regulations, resolutions and policies


contrary to these by-laws are hereby repealed.
Diaden Hanajo P. Sarcia
Assistant Treasurer, ESC ’05 – ‘06
***

This amended Constitution of the UST Engineering Student Gauvin Claire E. Ramirez
Council prepared by the 2010-2011 Executive Board of the UST- Auditor, ESC ’05 – ‘06
ESC and Central Board of Student Auxiliary Officers , has been
adapted from the UST Engineering Student Council Constitution,
2006
Ellison S. Bartolome
P. R. O., ESC ’05 – ‘06

Mildred A. Ebuengan Noted by:


President, ESC ’05 – ‘06
Ms. Ma. Melvyn P. Alamis Engr. Cristino A.
Carbonell
David Dolde Adviser, ESC ’05 – ‘06 Adviser, ESC ’05 – ‘06
Vice-President, ESC ’05 – ‘06 Ratified by the student body, through the ESC Executive Board
2006 - 2007 of the Faculty of Engineering,

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THE CONSTITUTION OF THE UNIVERSITY OF SANTO TOMAS ENGINEERING STUDENT COUNCIL

this ____ day of _________, 2007.

Certified by:

Elijah A. Bringas
Chairman, UST Faculty of Engineering COMELEC

Endorsed by:

Prof. Marilyn C. Mabini, Ph.D. Rev. Fr. Isaias Tiongco, O.P.


Dean, Faculty of Engineering Regent, Faculty of Engineering
Year 2006
Endorsed to:

Engr. Peter S. Lim Rev. Fr. Arthur Dingle, O. P.


Dean, Faculty of Engineering Regent, Faculty of Engineering
Year 2007
References:

Constitution of the Central Student Council, University of Santo


Tomas, 2002

Constitution of the Engineering Student Council, University of


Santo Tomas, 1986\

Constitution of the Student Organizations Coordinating Council,


University of Santo Tomas, 2005

Omnibus Election Code, University of Santo Tomas, 2004

Student Handbook, University of Santo Tomas, 2005

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