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OpenText Archive Server

Administration Guide

The guide describes the administration, monitoring and


maintenance of OpenText Archive Server and introduces
guidelines for troubleshooting.

AR100101-ACN-EN-1
OpenText Archive Server
Administration Guide
AR100101-ACN-EN-1
Rev.: 2011-May-16
This documentation has been created for software version 10.1.1.
It is also valid for subsequent software versions as long as no new document version is shipped with the product or is
published at https://knowledge.opentext.com.
Open Text Corporation
275 Frank Tompa Drive, Waterloo, Ontario, Canada, N2L 0A1
Tel: +1-519-888-7111
Toll Free Canada/USA: 1-800-499-6544 International: +800-4996-5440
Fax: +1-519-888-0677
Email: support@opentext.com
FTP: ftp://ftp.opentext.com
For more information, visit http://www.opentext.com

Copyright © by Open Text Corporation, Open Text Inc.


Open Text Corporation is the owner of the trademarks Open Text, OpenText, The Content Experts, OpenText ECM Suite,
OpenText eDOCS, eDOCS, OpenText FirstClass, FirstClass, OpenText Exceed, OpenText HostExplorer, OpenText Exceed
OnDemand, OpenText Exceed 3D, OpenText Exceed Freedom, OpenText Exceed PowerSuite, OpenText Exceed XDK,
OpenText NFS Solo, OpenText NFS Client, OpenText NFS Server, OpenText NFS Gateway, OpenText Everywhere, OpenText
Real Time, OpenText Eloquent Media Server, OpenText Integrated Document Management, OpenText IDM, OpenText
DocuLink, Livelink, Livelink ECM, Artesia, RedDot, RightFax, RKYV, DOMEA, Alchemy, Vignette, Vizible, Nstein,
LegalKEY, Picdar, Hummingbird, IXOS, Alis Gist-in-Time, Eurocortex, Gauss, Captaris, Spicer, Genio, Vista Plus, Burntsand,
New Generation Consulting, Momentum Systems, DOKuStar, and RecoStar among others. This list is not exhaustive.
All other products or company names are used for identification purposes only, and are trademarks of their respective own-
ers. All rights reserved.
Table of Contents

List of Tables ............................................................................................ 13


List of Figures........................................................................................... 15

PRE Introduction 17
i About This Document............................................................................. 17
ii Further Information................................................................................. 18
iii Conventions ........................................................................................... 19

Part 1 Overview 21

1 Archive Server ......................................................................... 23


1.1 Basic Features of Archive Server .......................................................... 23
1.2 Flexibility for Different Business Processes ........................................... 23
1.3 The Main Components of Archive Server .............................................. 23
1.4 Important Directories on Archive Server ................................................ 25

2 Basic Principles of Archives .................................................. 27


2.1 Documents, Data and Logical Archives ................................................. 27
2.2 Content Capture and Storage ................................................................ 27
2.3 Content Retrieval ................................................................................... 28
2.4 Logical Archives ..................................................................................... 29
2.4.1 Disk Buffers............................................................................................ 31
2.4.2 Storage Devices..................................................................................... 31
2.4.3 Storage Scenarios.................................................................................. 32
2.4.4 Pools and Pool Types ............................................................................ 33
2.4.5 Caches ................................................................................................... 35
2.5 Jobs........................................................................................................ 35

3 Administration Client and the Main Objects of the Archive


Server Node ............................................................................. 37
3.1 Administration Client .............................................................................. 37
3.2 Main Objects of the Archive Server Node.............................................. 37
3.2.1 Infrastructure .......................................................................................... 38
3.2.2 Archives ................................................................................................. 39
3.2.3 Environment ........................................................................................... 39

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3.2.4 System ................................................................................................... 39


3.2.5 Configuration.......................................................................................... 40

Part 2 Configuration 43

4 Setting Up the Infrastructure ..................................................45


4.1 Configuring Disk Volumes...................................................................... 45
4.1.1 Overview ................................................................................................ 45
4.1.2 Creating and Modifying Disk Volumes................................................... 46
4.2 Configuring Buffers ................................................................................ 47
4.2.1 Creating and Modifying a Disk Buffer .................................................... 48
4.2.2 Attaching a Disk Volume to a Disk Buffer .............................................. 49
4.2.3 Detaching a Volume From a Disk Buffer ............................................... 49
4.2.4 Configuring the Purge Buffer Job........................................................... 50
4.2.5 Checking and Modifying Attached Disk Volumes .................................. 51
4.2.6 Synchronizing Servers ........................................................................... 52
4.2.7 Configuring Replicated Buffers .............................................................. 52
4.3 Configuring Caches ............................................................................... 53
4.3.1 Overview ................................................................................................ 53
4.3.2 Creating and Deleting Caches ............................................................... 54
4.3.3 Adding Hard-Disk Volumes to Caches................................................... 54
4.3.4 Deleting Assigned Hard-Disk Volumes .................................................. 55
4.3.5 Defining Priorities of Cache Volumes .................................................... 56
4.4 Installing and Configuring Storage Devices ........................................... 56
4.5 Configuring Hard Disk-Based Storage Devices (Single File VI) ............ 57
4.6 Configuring Storage Devices with Optical Media (STORM) .................. 58
4.6.1 Attaching and Detaching Devices .......................................................... 58
4.6.2 Inserting a Single Volume ...................................................................... 58
4.6.3 Inserting Several Media at Once............................................................ 59
4.6.3.1 Offline Import.......................................................................................... 59
4.6.3.2 Testing Jukebox Slots ............................................................................ 60
4.6.4 Initializing Storage Volumes................................................................... 60
4.6.4.1 Automatic Initialization and Assignment ................................................ 61
4.6.4.2 Manual Initialization of Original Volumes............................................... 61
4.6.4.3 Manual Initialization of Backup Volumes ............................................... 61
4.6.4.4 Adding Volumes to Document Service .................................................. 62
4.7 Checking Unavailable Volumes ............................................................. 62
4.8 Changing the Database User Password................................................ 63
4.9 Setting the Reconnection Time for the Database .................................. 63

5 Configuring Archives and Pools.............................................65


5.1 Logical Archives ..................................................................................... 65
5.1.1 Data Compression ................................................................................. 66
5.1.2 Single Instance....................................................................................... 67
5.1.3 Retention................................................................................................ 69
5.1.3.1 Basics – Retention on Archive Server ................................................... 70
5.1.3.2 Retention on Storage Systems .............................................................. 72
5.1.3.3 Document Deletion ................................................................................ 73

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5.1.3.4 VolumeMigration and Retention............................................................. 77


5.2 Creating and Configuring Logical Archives............................................ 78
5.2.1 Creating a Logical Archive ..................................................................... 78
5.2.2 Configuring the Archive Security Settings.............................................. 79
5.2.3 Configuring the Archive Settings............................................................ 80
5.2.4 Configuring the Archive Retention Settings ........................................... 81
5.2.5 Activating and Configuring Timestamp Usage....................................... 83
5.3 Creating and Modifying Pools ................................................................ 84
5.3.1 Creating and Modifying a HDSK (Write-Through) Pool ......................... 85
5.3.2 Creating and Modifying Pools with a Buffer........................................... 85
5.3.2.1 Write At-Once Pool (ISO) Settings......................................................... 86
5.3.2.2 Write Incremental (IXW) Pool Settings .................................................. 88
5.3.2.3 Single File (VI, FS) Pool Settings........................................................... 90
5.3.3 Marking the Pool as Default................................................................... 90
5.4 Creating and Modifying Storage Tiers ................................................... 91
5.5 Enabling Certificates .............................................................................. 91
5.6 Changing the Server Priorities ............................................................... 92

6 Configuring Jobs and Checking Job Protocol ...................... 95


6.1 Important Jobs and Commands............................................................. 95
6.2 Starting and Stopping the Scheduler ..................................................... 98
6.3 Starting and Stopping Jobs .................................................................... 98
6.4 Enabling and Disabling Jobs.................................................................. 98
6.5 Checking Settings of Jobs ..................................................................... 99
6.6 Creating and Modifying Jobs ................................................................. 99
6.7 Setting the Start Mode and Scheduling of Jobs................................... 100
6.8 Checking the Execution of Jobs........................................................... 101

7 Configuring Security Settings .............................................. 103


7.1 Overview .............................................................................................. 103
7.2 Authentication Using Signed URLs...................................................... 104
7.2.1 Activating SecKey Usage for a Logical Archive................................... 105
7.2.2 SecKeys from Leading Applications and Components........................ 105
7.2.3 SecKeys from SAP............................................................................... 106
7.3 Encrypted Document Storage.............................................................. 106
7.3.1 Activating Encryption Usage for a Logical Archive .............................. 107
7.3.2 Creating a System Key for Document Encryption ............................... 107
7.3.3 Exporting and Importing System Keys................................................. 108
7.4 Timestamp Usage ................................................................................ 111
7.4.1 Basic Settings ...................................................................................... 113
7.4.2 Configuring Certificates and Signature Keys ....................................... 114
7.4.3 Creating a Hash Tree........................................................................... 115
7.4.4 Renewing Hash Trees ......................................................................... 115
7.4.5 Renewing Timestamps of Hash Trees................................................. 116
7.4.6 Migrating Existing Document Timestamps........................................... 116
7.5 Certificates ........................................................................................... 117
7.5.1 Basic Procedures and Commands ...................................................... 117

AR100101-ACN-EN-1 Administration Guide v


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7.5.1.1 Checking a Certificate .......................................................................... 118


7.5.1.2 Enabling a Certificate ........................................................................... 119
7.5.1.3 Deleting a Certificate............................................................................ 119
7.5.1.4 Creating a Certificate Using the Certtool ............................................. 119
7.5.2 Configuring a Certificate for Authentication ......................................... 122
7.5.2.1 Importing an Authentication Certificate ................................................ 123
7.5.2.2 Granting Privileges for a Certificate ..................................................... 124
7.5.3 Configuring a Certificate for Document Encryption.............................. 125
7.5.3.1 Importing an Encryption Certificate...................................................... 125
7.5.4 Configuring a Certificate for Timestamp Verification ........................... 126
7.5.4.1 Importing a Certificate for Timestamp Verification............................... 126
7.6 Using Checksums ................................................................................ 126
7.7 ArchiveLink Using Common Names (CN) ........................................... 127

8 Configuring OpenText Archive Timestamp Server..............129


8.1 Using the Auto Initialization Mode........................................................ 130
8.2 Configuration Using Archive Timestamp Client ................................... 131
8.2.1 Starting Archive Timestamp Client....................................................... 131
8.2.2 Configuring Basic Settings................................................................... 131
8.2.3 Configuring Certificates and Signature Keys ....................................... 134
8.2.3.1 Generating a New Signature Key ........................................................ 135
8.2.3.2 Requesting a Certificate from a Trust Center ...................................... 137
8.2.3.3 Adding New Certificates....................................................................... 138
8.2.4 Checking the Status and Restarting Archive Timestamp Server......... 139
8.2.5 Transmitting Configuration Parameters ............................................... 140
8.2.6 Checking the Logfile ............................................................................ 141
8.2.7 Checking and Adjusting the Time ........................................................ 141
8.2.8 Checking the Current Signature Key and Certificates Configuration... 143
8.3 Configuration Using Administration Client ........................................... 144
8.3.1 Configuring Connection Parameters.................................................... 147
8.3.1.1 Timeproof TSS80 ................................................................................. 147
8.3.1.2 AuthentiDate Via the Internet............................................................... 148
8.3.1.3 Quovadis .............................................................................................. 148
8.3.1.4 Archive Timestamp Server................................................................... 149
8.3.1.5 Testing the Connection ........................................................................ 150

9 Configuring Users, Groups, and Policies ............................153


9.1 Password Security and Settings .......................................................... 153
9.2 Concept................................................................................................ 155
9.3 Configuring Users and Their Rights..................................................... 155
9.4 Checking, Creating and Modifying Policies ......................................... 156
9.4.1 Available Rights to Create Policies ...................................................... 156
9.4.2 Checking Policies................................................................................. 157
9.4.3 Creating and Modifying Policies........................................................... 157
9.5 Checking, Creating and Modifying Users ............................................ 158
9.5.1 Checking Users.................................................................................... 158
9.5.2 Creating and Modifying Users.............................................................. 158
9.6 Checking, Creating and Modifying User Groups ................................. 159
9.6.1 Checking User Groups......................................................................... 159

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9.6.2 Creating and Modifying User Groups................................................... 159


9.6.3 Adding Users and Policies to a User Group ........................................ 160
9.7 Checking a User's Rights..................................................................... 161

10 Connecting to SAP Servers .................................................. 163


10.1 Creating and Modifying SAP System Connections.............................. 163
10.2 Creating and Modifying SAP Gateways............................................... 165
10.3 Assigning an SAP System to a Logical Archive................................... 166

11 Configuring Scan Stations.................................................... 169


11.1 Scenarios and Archive Modes ............................................................. 169
11.2 Adding and Modifying Archive Modes.................................................. 171
11.3 Adding Additional Scan Hosts.............................................................. 174
11.4 Adding a New Scan Host and Assigning Archive Modes .................... 174
11.5 Adding Additional Archive Modes ........................................................ 175
11.6 Changing the Default Archive Mode .................................................... 176
11.7 Removing Assigned Archive Modes .................................................... 176

12 Adding and Modifying Known Servers ................................ 177


12.1 Adding Known Servers ........................................................................ 177
12.2 Checking and Modifying Known Servers ............................................. 178
12.3 Synchronizing Servers ......................................................................... 178

13 Configuring Remote Standby Scenarios ............................. 181


13.1 Configuring Original Archive Server and Remote Standby Server ...... 182
13.1.1 Configuring the Original Archive Server............................................... 182
13.1.2 Configuring the Remote Standby Server ............................................. 182
13.2 Backups on a Remote Standby Server................................................ 185
13.2.1 ISO Volumes ........................................................................................ 185
13.2.2 IXW Volumes ....................................................................................... 186
13.3 Restoring of IXW or ISO Volumes ....................................................... 186
13.3.1 Restoring an Original IXW or ISO Volume........................................... 186
13.3.2 Restoring a Replicate of an IXW or ISO Volume ................................. 189

14 Configuring Archive Cache Server ...................................... 193


14.1 Restrictions Using Archive Cache Server ............................................ 194
14.2 Configuring an Archive Cache Server in the Environment .................. 197
14.2.1 Adding an Archive Cache Server to the Environment ......................... 197
14.2.2 Modifying an Archive Cache Server..................................................... 198
14.2.3 Deleting an Archive Cache Server....................................................... 199
14.2.4 Configuring Volumes of an Archive Cache Server .............................. 200
14.2.5 Changing Database Files..................................................................... 202
14.3 Configuring Access Via an Archive Cache Server............................... 203
14.3.1 Subnet Assignment of an Archive Cache Server................................. 203
14.3.2 Configuring Archive Access Via an Archive Cache Server.................. 204
14.3.3 Configuring Access for Write-Back Scenario ....................................... 206
14.3.4 Adding and Modifying Subnet Definitions of an Archive Cache Server206

AR100101-ACN-EN-1 Administration Guide vii


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14.3.5 Deleting an Assigned Archive Cache Server....................................... 207


14.3.6 Configuring Archive Cache Server for Multiple Archive Servers ......... 207

15 Scenario Reports ...................................................................209


15.1 Generating Scenario Reports .............................................................. 209

16 Setting Configuration Variables............................................211


16.1 Setting and Modifying Configuration Variable Values.......................... 211
16.2 Searching Configuration Variables ...................................................... 212
16.3 Customizing Configuration View .......................................................... 213

Part 3 Maintenance 215

17 Handling Storage Volumes ...................................................217


17.1 When the Retention Period Has Expired ............................................. 217
17.1.1 Checking for Empty Volumes and Deleting Them Manually ............... 219
17.1.2 Deleting Empty Volumes Automatically ............................................... 220
17.2 Exporting Volumes ............................................................................... 220
17.3 Importing Volumes ............................................................................... 222
17.3.1 Importing ISO Volumes........................................................................ 222
17.3.2 Importing Finalized and Non-Finalized IXW Volumes ......................... 223
17.3.3 Lost&Found for IXW Volumes.............................................................. 224
17.3.4 Importing Hard-Disk Volumes .............................................................. 224
17.3.5 Importing GS Volumes for Single File (VI) Pool................................... 225
17.4 Consistency Checks for Storage Volumes and Documents ................ 226
17.4.1 Checking Database Against Volume ................................................... 227
17.4.2 Checking Volume Against Database ................................................... 228
17.4.3 Checking a Document.......................................................................... 228
17.4.4 Counting Documents and Components in a Volume........................... 229
17.4.5 Checking a Volume.............................................................................. 230
17.4.6 Comparing Backup and Original IXW Volume..................................... 231
17.5 Backup for Storage Systems ............................................................... 231

18 Finalizing and Backing Up of Optical Media ........................233


18.1 Finalizing Storage Volumes ................................................................. 233
18.1.1 Automatic Finalization of IXW Volumes............................................... 233
18.1.2 Manually Finalizing IXW Volumes........................................................ 234
18.1.3 Manually Finalizing IXW Pools............................................................. 234
18.1.4 Checking the Finalization Status.......................................................... 235
18.1.5 Setting the Finalization Status Manually.............................................. 235
18.2 Managing Written Optical Media.......................................................... 236
18.2.1 Newly Written ISO Media..................................................................... 236
18.2.2 Removing Optical Media from Jukebox ............................................... 237
18.3 Backup and Recovery of Optical Media............................................... 237
18.3.1 Optical ISO Media ................................................................................ 238
18.3.1.1 Backup of ISO Volumes....................................................................... 239
18.3.1.2 Recovering of ISO Volumes................................................................. 239

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18.3.2 IXW Volumes ....................................................................................... 240


18.3.2.1 Backup of IXW Volumes ...................................................................... 240
18.3.2.2 Restoring of IXW Volumes................................................................... 242

19 Backups and Recovery ......................................................... 245


19.1 Backup of the Database....................................................................... 246
19.1.1 Backing Up an Oracle Database.......................................................... 247
19.1.2 Backing Up an Microsoft SQL Server Database.................................. 247
19.2 Backing Up and Restoring of the Storage Manager Configuration...... 247
19.3 Backup and Recovery of an Archive Cache Server............................. 248
19.3.1 Backup of Archive Cache Server Data ................................................ 248
19.3.2 Recovery of Archive Cache Server Data ............................................. 249

20 Utilities ................................................................................... 251


20.1 Starting Utilities .................................................................................... 252
20.2 Checking Utilities Protocols ................................................................. 252

Part 4 Migration 255

21 About Migration..................................................................... 257


21.1 Features of Volume Migration.............................................................. 257
21.2 Restrictions .......................................................................................... 258

22 Setting Parameters of Volume Migration............................. 259


22.1 Setting Configuration Parameters of Volume Migration....................... 259
22.2 Setting Logging Parameters of Volume Migration ............................... 261

23 Preparing the Migration ........................................................ 263


23.1 Preparing for Local Migration............................................................... 263
23.2 Preparing for Remote Migration........................................................... 263
23.3 Preparing for Local Fast Migration of ISO Images............................... 265
23.4 Preparing for Remote Fast Migration of ISO Images........................... 265

24 Creating a Migration Job ...................................................... 267


24.1 Creating a Local Migration Job ............................................................ 267
24.2 Creating a Remote Migration Job ........................................................ 270
24.3 Creating a Local Fast Migration Job for ISO Volumes......................... 272
24.4 Creating a Remote Fast Migration Job for ISO Volumes..................... 273

25 Monitoring the Migration Progress ...................................... 277


25.1 Starting Monitoring ............................................................................... 277
25.2 States of Migration Jobs ...................................................................... 278

26 Manipulating Migration Jobs ................................................ 281


26.1 Pausing a Migration Job ...................................................................... 281
26.2 Continuing a Migration Job .................................................................. 281

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26.3 Canceling a Migration Job ................................................................... 282


26.4 Renewing a Migration Job ................................................................... 282

27 Volume Migration Utilities .....................................................285


27.1 Deleting a Migration Job ...................................................................... 285
27.2 Finishing a Migration Job Manually...................................................... 285
27.3 Modifying Attributes of a Migration Job................................................ 285
27.4 Changing the Target Pool of Write Jobs .............................................. 286
27.5 Determining Unmigrated Components ................................................ 287
27.6 Switching Component Types of Two Pools ......................................... 287
27.7 Adjusting the Sequence Number for New Volumes............................. 288
27.8 Statistic About Components on Certain Volumes................................ 288
27.9 Collecting Diagnostic Information ........................................................ 288

Part 5 Monitoring 289

28 Everyday Monitoring of the Archive System .......................291


29 Monitoring with Notifications................................................293
29.1 Creating and Modifying Event Filters ................................................... 293
29.1.1 Conditions for Event Filters.................................................................. 294
29.1.2 Available Event Filters ......................................................................... 296
29.2 Creating and Modifying Notifications ................................................... 297
29.2.1 Notification Settings ............................................................................. 298
29.2.2 Using Variables in Notifications ........................................................... 300
29.3 Checking Alerts .................................................................................... 301

30 Using Archive Monitoring Web Client ..................................303


30.1 First Steps and Overview..................................................................... 303
30.1.1 Starting Archive Monitoring Web Client ............................................... 303
30.1.2 Archive Monitoring Web Client Window............................................... 304
30.1.3 Setting the Refresh Interval ................................................................. 306
30.1.4 Adding and Removing Hosts ............................................................... 306
30.1.5 Configuring the Icon Type.................................................................... 307
30.1.6 Customizing Archive Monitoring Web Client........................................ 307
30.2 Component Status Display .................................................................. 308
30.2.1 DP Space ............................................................................................. 308
30.2.2 Storage Manager ................................................................................. 308
30.2.3 DocService (Document Service).......................................................... 309
30.2.4 DS Pools .............................................................................................. 310
30.2.5 DS DP Tools, DS DP Queues, DS DP Error Queues.......................... 310
30.2.6 Log Diskspace...................................................................................... 310
30.2.7 DP Tools, DP Queues, DP Error Queues ............................................ 311
30.2.8 Timestamp Service .............................................................................. 313

31 Auditing, Accounting and Statistics.....................................315


31.1 Auditing ................................................................................................ 315

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31.1.1 Configuring Auditing............................................................................. 315


31.1.2 Accessing Auditing Information............................................................ 315
31.2 Accounting ........................................................................................... 318
31.2.1 Settings for Accounting ........................................................................ 318
31.2.2 Evaluating Accounting Data................................................................. 319
31.3 Storage Manager Statistics .................................................................. 321

Part 6 Troubleshooting 323

32 Basics .................................................................................... 325


32.1 Avoiding Problems ............................................................................... 325
32.2 Viewing Installed Archive Server Patches ........................................... 325
32.3 Correcting Wrong Installation Settings................................................. 326
32.4 Monitoring and Administration Tools.................................................... 327
32.5 Deleting Log Files ................................................................................ 327

33 Starting and Stopping of Archive Server............................. 329


33.1 Starting and Stopping Under Windows ................................................ 329
33.2 Starting and Stopping Under UNIX ...................................................... 330
33.3 Starting and Stopping Single Services with spawncmd....................... 331
33.4 Setting the Operation Mode of Archive Server .................................... 332

34 Analyzing Problems .............................................................. 333


34.1 Spawner Log File ................................................................................. 333
34.2 Analyzing Processes with spawncmd .................................................. 333
34.3 Working with Log Files ......................................................................... 335
34.3.1 About Log Files .................................................................................... 335
34.3.2 Setting Log Levels................................................................................ 336
34.3.3 Log Settings for Archive Server Components (Except STORM) ......... 336
34.3.4 Log Levels and Log Files for STORM.................................................. 337

GLS Glossary 339

IDX Index 347

AR100101-ACN-EN-1 Administration Guide xi


List of Tables
• “Cache configuration” (page 53)
• “Types of storage devices” (page 57)
• “Retention period types” (page 71)
• “Retention behavior settings” (page 72)
• “Retention on storage systems” (page 73)
• “Purging content” (page 76)
• “Deletion on backup media” (page 76)
• “Preconfigured jobs” (page 95)
• “Pool-related jobs” (page 96)
• “Other jobs” (page 97)
• “Generate self-signed certificates” (page 120)
• “Request a certificate from a trust center” (page 121)
• “Send the certificate to an Archive Server (putCert)” (page 121)
• “Administrative WebServices” (page 156)
• “Restrictions using Archive Cache Server” (page 195)
• “Overview of utilities” (page 251)
• “Fields in accounting files” (page 319)
• “Job numbers and names of requests” (page 320)

AR100101-ACN-EN-1 OpenText Archive Server 13


List of Figures
Figure 1-1: “Main components of Archive Server” on page 24
Figure 2-1: “Content capture and storage” on page 28
Figure 2-2: “Content retrieval” on page 29
Figure 2-3: “Logical archives” on page 30
Figure 2-4: “Pool types and storage systems” on page 34
Figure 3-1: “Main objects of Archive Server” on page 38
Figure 4-1: “Filling the local cache” on page 53
Figure 13-1: “Remote Standby scenario” on page 181
Figure 14-1: “ Archive Cache Server scenario” on page 194
Figure 14-2: “Example of subnet assignment of Archive Cache Servers” on
page 204
Figure 19-1: “Backup-relevant areas” on page 245

AR100101-ACN-EN-1 OpenText Archive Server 15


Preface
Introduction
OpenText Archive Server (short Archive Server) provides a full set of services for
content and documents. Archive Server can either be used as an integral part of the
Enterprise Library or as stand-alone server in various scenarios.

i About This Document


Structure This manual describes all jobs that are relevant after Archive Server is installed on a
machine:
“Overview” on page 21
Read this part to get an introduction of Archive Server, the architecture, the
storage systems and basic concepts like logical archives and pools. You find also
a short introduction to the Administration Client and its main objects.
“Configuration” on page 43
This part describes also the preparation of the system and the configuration of
Archive Server: logical archives, pools, jobs, security settings, connections to SAP
and scan stations.
“Maintenance” on page 215
Here you find all tasks to keep the system running: how to prepare and handle
storage media, backups and recovery.
“Migration” on page 255
Here you find all information to migrate content from one storage platform to
another.
“Monitoring” on page 289
Read here how to monitor the system, how to simplify the monitoring by
configuration of notifications, how to get auditing, accounting and statistic data
and how to use Archive Monitoring Web Client monitoring utility.
“Troubleshooting” on page 323
This part provides support if problems occur and hints how you can avoid prob-
lems. It explains where to find the log files and how to find the cause of the prob-
lem. If fatal problems occur, you have to contact OpenText Customer Support.
Audience and This document is written for administrators of Archive Server, and for the project
knowledge managers responsible for the introduction of archiving. All readers share an interest
in administration tasks and have to ensure the trouble-free operation of Archive
Server. These are the issues dealt with in this manual. The following knowledge is
required to take full advantage of this document.
• Familiarity with the relevant operation system Windows or UNIX.

AR100101-ACN-EN-1 OpenText Archive Server xvii


Introduction

• A general understanding of TCP/IP networks, HTTP protocol, network and data


security, and the databases (ORACLE or MS SQL Server).
• Additional knowledge of NFS file systems would be helpful.
Besides these technical backgrounds, a general understanding of the following
business issues is important:
• the number and type of documents to be electronically archived each day or each
month
• how often archived documents will be retrieved
• are retrieval requests predictable or independent
• for what period of time documents will be frequently accessed
• the length of time for which documents must be archived
• which archived documents are highly sensitive and might have to be updated
(personal files, for example).
On the basis of this information you can decide which scenario you are going to use
for archiving and how many logical archives you need to configure. You can
determine the size of disk buffers and caches in order to guarantee fast access to
archived data.

ii Further Information
This manual This manual is available in PDF and HTML format and can be downloaded from the
OpenText Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/open/12331031). You can
print the PDF file if you prefer to read longer text on paper.
Online help For all administration clients (Administration Client, Archive Monitoring Web
Client, Document Pipeline Info and configuration properties), online help files are
available. You can open the online help via help menu, help button, or F1.
Other manuals In addition to this Administration Guide, use part 7 "Configuration Parameter
Reference" in OpenText Archive Server - Administration Help (AR-H-ACN) for a
reference of all configuration properties.
To learn about Document Pipelines and their usage in document import scenarios,
refer to the guide OpenText Document Pipelines - Overview and Import Interfaces (AR-
CDP).
OpenText Online (http://online.opentext.com/) is a single point of access for the
product information provided by OpenText. You can access the following support
sources through OpenText Online:
• Communities
• Knowledge Center

xviii OpenText Archive Server AR100101-ACN-EN-1


Introduction

OpenText Online Communities


(http://communities.opentext.com/communities/livelink.exe/open/OpenTextOnli
neCommunity) provide the following resources:
• Usage tips, help files, and best practices for customers and partners.
• Information on product releases.
• User groups and forums where you can ask questions of OpenText experts.
The OpenText Knowledge Center (https://knowledge.opentext.com) is OpenText's
corporate extranet and primary site for technical support. The Knowledge Center is
the official source for the following:
• Product downloads, patches, and documentation including Release Notes.
• Discussion forums, Online Communities, and the Knowledge Base.
• OpenText Developer Network (OTDN), which includes developer
documentation and programming samples for OpenText products.
If you need additional assistance, you can find OpenText Corporate Support
Contacts at http://support.opentext.com/.

iii Conventions
User interface
This format is used for elements in the graphical user interface (GUI), such as
buttons, names of icons, menu items, and fields.
Filenames, commands, and sample data
This format is used for file names, paths, URLs, and commands at the command
prompt. It is also used for example data, text to be entered in text boxes, and
other literals.
Note: If you copy command line examples from a PDF, be aware that PDFs
can contain hidden characters. OpenText recommends copying from the
HTML version of the document, if it is available.
KEY NAMES
Key names appear in ALL CAPS, for example:
Press CTRL+V.
<Variable name>
Angled brackets < > are used to denote a variable or placeholder. The user
replaces the brackets and the descriptive content with the appropriate value. For
example, <server_name> becomes serv01.
Internal cross-references
Click the cross-reference to go directly to the reference target in the current
document.

AR100101-ACN-EN-1 Administration Guide xix


Introduction

External cross-references
External cross-references are usually text references to other documents.
However, if a document is available in HTML format, for example, in the
Knowledge Center, external references may be active links to a specific section in
the referenced document.
Warnings, notes, and tips

Caution
Cautions help you avoid irreversible problems. Read this information
carefully and follow all instructions.

Important
Important notes help you avoid major problems.

Note: Notes provide additional information about a task.


Tip: Tips offer you quicker or easier ways of performing a task.

xx OpenText Archive Server AR100101-ACN-EN-1


Part 1
Overview
Chapter 1
Archive Server

1.1 Basic Features of Archive Server


Archive Server provides a complete set of services for content and documents. These
services incorporate:
• Store and retrieve content
• Content lifecycle
• Storage virtualization
• Caching and Archive Cache Servers
• Single instance archiving
• Long-term preservation and readability
• secKeys and timestamps
• Compression and encryption
• Retention handling
• Backup and replication
• Disaster recovery
• High availability

1.2 Flexibility for Different Business Processes


Depending on the business process, the content type and the storage devices,
Archive Server provides different techniques to store and access documents. This
guarantees optimal data and storage resource management. Large or distributed
Enterprise Library implementations can consist of several Archive Servers. To
support disaster recovery, servers can be replicated. Additional Archive Cache
Servers can speed up the access to the archived documents. Archive Cache Server is
used in distributed environments with low network bandwidth (optional).

1.3 The Main Components of Archive Server


The following figure shows the main components of Archive Server and its
environment.

AR100101-ACN-EN-1 OpenText Archive Server 23


Chapter 1 Archive Server

Figure 1-1: Main components of Archive Server

Applications
Application or services deliver documents or content to Archive Server using
Archive Services or Archive Link. Retrieval requests are also sent by applications to
get documents back from the Archive Server.

Archive Server
Archive Server incorporates the following components for storing, managing and
retrieving documents and data:
• Document Service (DS), handles the storage and retrieval of documents and
components.
• Storage Manager (STORM), manages and controls the storage devices.
• Administration Server, provides the interface to the Administration Client
which helps the administrator to create and maintain the environment of
Archive Servers, including logical archives, storage devices, pools, etc.

Administration Tools
To administer, configure and monitor the components mentioned above, you can
use the following tools:
• Administration Client is the tool to create logical archives and to perform most of
the administrative work like user management and monitoring. See also
“Important Directories on Archive Server” on page 25.
• Archive Monitoring Web Client is used to monitor information regarding the
status of relevant processes, the file system, the size of the database and available

24 OpenText Archive Server AR100101-ACN-EN-1


1.4 Important Directories on Archive Server

resources. This information is gathered by the Archive Monitoring Server from


Archive Server. See also “Using Archive Monitoring Web Client” on page 303.
• Archive Timestamp Client is used to configure Archive Timestamp Server. See
“Starting Archive Timestamp Client” on page 131.
• Document Pipeline Info is used to monitor the processes in the OpenText
Document Pipeline.

Storage Devices
Various types of storage devices offered by leading storage vendors can be used by
Archive Server for long-time archiving. See “Storage Devices” on page 31.

1.4 Important Directories on Archive Server


During the installation, several directories are created and the default settings can be
modified. Within this manual, the following variables are used for these directories.
You should replace these variables with the values that are specified on your
system.
<OT install AS>
Directory used for Archive Server program files.
Windows default: C:\Program Files\Open Text\Archive Server x.x.x\
UNIX default: /opt/opentext/ArchiveServerSoftware_x_x_x/
<OT config AS>
Directory used for Archive Server configuration files.
Windows default: C:\Documents and Settings\All Users\Application
Data\Open Text\Archive Server x.x.x\config\
UNIX default: /opt/opentext/ArchiveServerConfig_x_x_x/
<OT logging>
Directory used for Archive Server log files.
Windows default: C:\Documents and Settings\All Users\Application
Data\Open Text\var\LogDir\
UNIX default: /var/adm/opentext/log/
<OT var>
Directory used for Archive Server variables.
Windows default: C:\Documents and Settings\All Users\Application
Data\Open Text\var\
UNIX default: /var/adm/opentext/
<OT install SPAWNER>
Directory used for SPAWNER program files.
Windows default: %COMMON FILES%\Opent Text\Spawner\bin
UNIX default: /opt/opentext/spawner/

AR100101-ACN-EN-1 Administration Guide 25


Chapter 2
Basic Principles of Archives

2.1 Documents, Data and Logical Archives


Documents and data to be archived can consist of a number of components.
Examples are documents (main component) with notes and annotations or an email
document, which consists of an information header, the message body and possible
attachments. Within this guide, “content” is used to label all components belonging
together. Normally, all content components are stored together on the same type of
medium. However, it is also possible to separate the components and store them on
different media. For example, you can store documents on an optical, and the notes
on a hard disk. Documents are identified by a unique ID. The leading application
uses this ID for content retrieval. Archive Server delivers all components belonging
to this ID to the leading application.
Archive Server only stores the content of documents. The metadata describing the
business context of the documents are stored in Enterprise Library’s metadata
repository or leading application. The link between the metadata and the content is
the unique ID mentioned above.
Archive Server represents a large virtual storage system, which can be used by
various applications. All documents that belong to a business process can be
grouped together by the concept of a logical archive. In general, a logical archive is a
collection of documents that have similar properties.
On a single Archive Server, a multitude of logical archives can be created. Often,
shortly “archive” is used instead of “logical archive”.

2.2 Content Capture and Storage


The following description shows a usual way to capture and store content.
Depending on your requirements, variations of this description are possible.

AR100101-ACN-EN-1 OpenText Archive Server 27


Chapter 2 Basic Principles of Archives

Figure 2-1: Content capture and storage

1. The application sends the content to a logical archive created on an Archive


Server.
2. Content is stored temporarily in the disk buffer.
3. Content is copied to the associated storage platform for long-time archiving. The
time scheduling is configured in the Write job. If a cache is used, the content is
copied simultaneously to the cache. This can also be done by the scheduled
purge buffer job.

4. If configured, the content is also copied to the back-up storage device.


5. When at least one copy of the document has successfully been written to the
long-term storage, the document can be deleted from the disk buffer.

2.3 Content Retrieval


The following description shows a usual way to retrieve content. Depending on
your requirements, variations of this description are possible.

28 OpenText Archive Server AR100101-ACN-EN-1


2.4 Logical Archives

Figure 2-2: Content retrieval

1. Content is requested by a client. For this, the client sends the unique document
ID and archive ID to Archive Server.
2. Archive Server checks whether the content consists of more components and
where the components are stored.
3. If the content is still stored in the buffer or in the cache, it is delivered directly to
the client.
4. If the content is already archived on the storage device, Archive Server sends a
request to the storage device, gets the content and leads it forward to the
application. Content is returned in chunks, so the client does not have to wait
until the complete file is read. That is important for large files or if the client
only reads parts of a file.

2.4 Logical Archives


Archive Server is storing the data in a well-organized way. The logical organization
unit is the logical archive. You can organize documents in different logical archives
according to the following criteria:
• Metadata belonging to the content
• Leading application
• Document lifecycle or the retention period
• Archiving and cache strategy
• Storage system and media types

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Chapter 2 Basic Principles of Archives

• Security requirements for documents


• Customer relations (for ASPs)
The logical archive does not determine where and the way the content is archived.
The archive settings define the general aspects of data handling during archiving,
retrieval, and at the end of the document lifecycle.
Important settings are:
• compression
• single instance archiving
• caching
• restrictions to ensure document security (signatures, certificates, SSL, encryption,
timestamps)
• auditing mode
• retention settings
Below you find an overview of the main components of logical archives.

Figure 2-3: Logical archives

To create a logical archive you have to configure:


• Pool(s) to specify the storage platform and to assign the buffer(s) to the
designated storage platform(s); see also “Pools and Pool Types” on page 33.

30 OpenText Archive Server AR100101-ACN-EN-1


2.4 Logical Archives

• Buffer(s) and disk volumes to store incoming content temporarily; see also “Disk
Buffers” on page 31.
• Storage devices and storage volumes for long-time archiving of content; see also
“Installing and Configuring Storage Devices” on page 56.
• Cache to accelerate content retrieval. Only necessary if slow storage devices are
used; see also “Caches” on page 35.
• Retention period for content; see also “Retention” on page 69.
• Compression and encryption settings; see also “Data Compression” on page 66
and “Encrypted Document Storage” on page 106.
• Security settings and certificates; see also “Configuring the Archive Security
Settings” on page 79.
• An Archive Cache Server, if used; see also “Configuring Archive Cache Server”
on page 193.

2.4.1 Disk Buffers


The buffer (or disk buffer) is a hard-disk volume where the content is physically
collected until the Write job writes it to the final storage. In ISO pools, the
documents are collected until the amount of data is sufficient to write an ISO image.
The Write job regularly checks the amount of data and writes the image, if there is
sufficient data in the buffer. In other pools, the Write job writes all data that has
been arrived in the buffer since the last run of the job. Sufficient free disk space must
be available in the buffer in order to accommodate new incoming documents. The
documents that have already been written to the storage media must therefore be
deleted from the disk buffer at regular intervals. This can only be done if a copy of
the document has successfully been stored on the long-term storage. This is usually
done by the Purge Buffer job.
Documents can be fast retrieved as soon as they are in the disk buffer. The disk
buffer works as read cache in this case. Retrieval time can increase if the content is
written to the final storage platform.

See also:
• “Configuring Buffers” on page 47
• “Configuring Disk Volumes” on page 45

2.4.2 Storage Devices


Various types of storage devices offered by leading storage vendors can be used by
Archive Server for long-time archiving:
• CAS: Content Addressed Storage
• NAS: Network Attached Storage
• HSM: Hierarchical Storage Management

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Chapter 2 Basic Principles of Archives

• SAN: Storage Area Network


• Opticals:
• DVD: Digital Versatile Disk
• UDO: Ultra Density Optical
• WORM: Write Once Read Many
Archive Server primarily supports storage devices that offer WORM functionality,
retention handling, or HSM functionality. Depending on their type, the storage
devices are connected via STORM, VI (vendor interface) or API (application
programming interface).

See also:
• “Installing and Configuring Storage Devices” on page 56
• “Pools and Pool Types” on page 33
• “Creating and Modifying Pools” on page 84

2.4.3 Storage Scenarios


Regarding the archiving of and access to individual documents over its lifecycle, we
differentiate between single file storage and container file storage. “Single file
storage” means that documents are archived individually on the storage platform.
“Container file storage” indicates that the documents are bundled in containers like
ISO images or blobs.
Below you find criteria for single file storage and ISO images.

Single file storage


• Large files in COLD scenarios
• Document requires individual treatment
• Lifecycle of document not known or depends on metadata
• Individual deletion of documents on the end of the lifecycle required
• More administration effort
• Time-consuming migration

ISO images
• Very small files
• Same document type
• Same lifecycle
• Bulk deletion at the end of the lifecycle

32 OpenText Archive Server AR100101-ACN-EN-1


2.4 Logical Archives

• Less administration effort


• Simple backup or migration
• Partial read access to documents

See also:
• “Installing and Configuring Storage Devices” on page 56
• “Pools and Pool Types” on page 33
• “Creating and Modifying Pools” on page 84

2.4.4 Pools and Pool Types


At least one pool belongs to each logical archive. A pool points to a certain type of
physical storage devices that are written in the same way. Components are assigned
to the pool using storage tiers; see “Creating and Modifying Storage Tiers” on
page 91. A special type is “Migration” that is used for document migration within
the archive.
The same storage platform can be used in different archives with different pool
types. The following pool types are currently available:
ISO pool, Write at once
In an ISO pool, a number of documents is written to the physical storage media
at once as ISO image. Each ISO image builds one ISO volume. An optical storage
media can contain one or two ISO volumes, depending on the type of media
(single or double side). The storage volumes are either hard disks providing the
WORM feature (HD-WO) or optical volumes (DVD and UDO or WORM in
jukeboxes). These systems are managed as virtual or physical jukeboxes in the
Administration Client. ISO pools require a disk buffer.
IXW pool, Write incremental
In an IXW pool, documents are written incrementally to storage media. Supported
storage media are optical media, UDOs and WORMs placed in jukeboxes. Each
side of a medium represents a volume. The IXW file system information
manages the physical location of the documents on the volume. When an IXW
volume has been filled with documents, it can be finalized. Then the archived
documents are managed by the ISO file system of STORM, and the index
information is deleted from the IXW file system information. Finalized IXW
volumes behave like ISO volumes, but distinguish from ISO images in that only
an ISO header exists on the volume, e.g. Bulk Migration is not supported for
finalized IXW volumes.
Documents are written as single files to the volume. They cannot be deleted from
finalized volumes which are read-only volumes. Only logical deletion from non-
finalized volumes is possible, as physical deletion of data is not possible from
optical WORMs. IXW volumes require a disk buffer.

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Chapter 2 Basic Principles of Archives

FS pool, Single file


The FS pool (FS = File System interface) points to mounted hard-disk volumes of
an HSM, NAS or SAN system over the network. FS pools support single file
storage. They require a disk buffer.
VI pool, Single file
The VI pool (VI = Vendor interface) is connected to the storage system via the
API of the storage vendor. VI pools support single file storage. They require a
disk buffer. This storage scenario is sometimes also referred to as GS
(Generalized Store) scenario.
HDSK pool, Write through
In an HDSK (HDSK = hard disk) pool, documents are stored directly to the
storage, which can be a local file system directory or a local SAN system. HDSK
pools support single file storage. It is the only pool type that works without a
buffer. No WORM functionality is available.
Note: As HDSK pools do not use a buffer, they are not intended for use in
productive archive systems. Use them only for test purposes.
The following figure illustrates the dependencies between pool types and storage
systems.

Figure 2-4: Pool types and storage systems

See also:
• “Creating and Modifying Pools” on page 84
• “Installing and Configuring Storage Devices” on page 56

34 OpenText Archive Server AR100101-ACN-EN-1


2.5 Jobs

2.4.5 Caches
Caches are used to speed up the read access to documents. Archive Server can use
several caches: the disk buffer, the local cache volumes and an Archive Cache
Server. The local cache resides on the Archive Server and can be configured. The
local cache is recommended to accelerate retrieval actions especially with optical
storage devices. An Archive Cache Server is intended to reduce and speed up the
data transfer in a WAN. It is installed on its own host in a separate subnet.

See also:
• “Configuring Caches” on page 53
• “Configuring Disk Volumes” on page 45
• “Configuring Archive Cache Server” on page 193

2.5 Jobs
Jobs are recurrent tasks, which are automatically started according to a time
schedule or when certain conditions are met. This allows, for example, that
temporarily stored content is transferred automatically from the disk buffer to the
storage device. See also “Configuring Jobs and Checking Job Protocol” on page 95.

AR100101-ACN-EN-1 Administration Guide 35


Chapter 3
Administration Client and the Main Objects of the
Archive Server Node

3.1 Administration Client


Administration Client is used to configure Archive Server and to perform most of
your administrative work:
• Administering users and rights
• Creating logical archives and pools
• Administering devices and volumes
• Defining disk buffers
• Planning and monitoring jobs
• Configuring server connections (to other Archive Servers, to Archive Cache
Servers, to SAP servers, etc.)
• Inserting volumes
• Defining the settings for archive modes
• Configuring events and notifications
• Setting configuration parameters
The structure of this documentation corresponds to the structure of the program. If
you need to find information quickly concerning a particular window, press F1 to
open the associated context online help.

3.2 Main Objects of the Archive Server Node


In this section you find an overview and a short description of the main objects of
the Archive Server node in the console tree. Cross-references are leading to detailed
descriptions of the different objects.

AR100101-ACN-EN-1 OpenText Archive Server 37


Chapter 3 Administration Client and the Main Objects of the Archive Server Node

Figure 3-1: Main objects of Archive Server

3.2.1 Infrastructure
Within this object, you configure the required infrastructure objects to enable the
usage with logical archives.
Buffers
Documents are collected in disk buffers before they are finally written to the
storage medium. To create disk buffers, see “Configuring Buffers” on page 47.
To get more information about buffer types, see “Disk Buffers” on page 31.
Caches
Caches are used to accelerate the read access to documents. To create caches, see
“Configuring Caches” on page 53.
Devices
Storage devices are used for long-time archiving. To configure storage devices,
see “Installing and Configuring Storage Devices” on page 56.
Disk Volumes
Disk volumes are used for buffers and pools. To configure disk volumes, see
“Configuring Disk Volumes” on page 45.

38 OpenText Archive Server AR100101-ACN-EN-1


3.2 Main Objects of the Archive Server Node

3.2.2 Archives
Within this object, you create logical archives and pools, you can define replicated
archives for remote standby scenarios and you can see external archives of known
servers.
Original Archives
Logical archives of the selected server. To create and modify archives, see
“Configuring Archives and Pools” on page 65.
Replicated Archives
Shows replicated archives; see “Logical Archives” on page 65.
External Archives
Shows external archives of known servers; see “Logical Archives” on page 65.

3.2.3 Environment
Within this object, you configure the environment of an Archive Server. For
example, Archive Cache Servers must first be configured in the environment if it
should be assigned to a logical archive.
Cache Servers
Cache servers can be used to accelerate content retrieval in a slow WAN. See
“Configuring Archive Cache Server” on page 193
Known Servers
Known servers are used for replicating archives in remote standby scenarios. See
“Adding and Modifying Known Servers” on page 177.
SAP Servers
The configuration of SAP gateways and systems to connect SAP servers to
Archive Server. See “Connecting to SAP Servers” on page 163.
Scan Stations
The configuration of scan stations and archive modes to connect scan stations to
Archive Server. See “Configuring Scan Stations” on page 169.

3.2.4 System
Within this object, you configure global settings for the Archive Server. You also
find all jobs and a collection of useful utilities.
Alerts
Displays alerts of the “Admin Client Alert” type. See “Checking Alerts” on
page 301. To receive alerts in the Administration Client, configure the events and
notifications appropriately. See, “Monitoring with Notifications” on page 293.
Events and Notifications
Events and notifications can be configured to get information on predefined
server events. See “Monitoring with Notifications” on page 293.

AR100101-ACN-EN-1 Administration Guide 39


Chapter 3 Administration Client and the Main Objects of the Archive Server Node

Jobs
Jobs are recurrent tasks which are automatically started according to a time
schedule or when certain conditions are met, e.g. to write content from the buffer
to the storage platform. A protocol allows the administrator to watch the
successful execution of jobs. See “Configuring Jobs and Checking Job Protocol”
on page 95.
Key Store
The certification store is used to administer encryption certificates, security keys
and timestamps. See “Configuring a Certificate for Document Encryption” on
page 125.
Policies
Policies are a combination of rights which can be assigned to user groups. See
“Checking, Creating and Modifying Policies” on page 156.
Reports
Reports contains the tabs "Reports" and "Scenarios" which display the generated
reports and available scenarios respectively. See “Generating Scenario Reports”
on page 209.
Storage Tiers
Storage tiers designate different types of storage. See “Creating and Modifying
Storage Tiers” on page 91.
Users and Groups
Administration of users and groups. See “Checking, Creating and Modifying
Users” on page 158 and “Checking, Creating and Modifying User Groups” on
page 159.
Utilities
Utilities are tools which are started interactively by the administrator; see
“Utilities” on page 251.

3.2.5 Configuration
Within this object, you can set the configuration variables for:
Archive Server
Shows configuration variables related to the Archive Server. This includes
Administration Server, database server, Document Service logging, Notification
Server, Archive Timestamp Server.
Monitor Server
Shows configuration variables related to the Archive Monitoring Server and Web
Client.
Document Pipeline
Shows configuration variables related to the document server.
For a description of how to set, modify, delete and search configuration variables,
see “Setting Configuration Variables” on page 211.

40 OpenText Archive Server AR100101-ACN-EN-1


3.2 Main Objects of the Archive Server Node

AR100101-ACN-EN-1 Administration Guide 41


Part 2
Configuration
Chapter 4
Setting Up the Infrastructure
Before you can start configuring the archive system, in particular the logical
archives, their pools and jobs, you have to prepare the infrastructure on which the
system is based.

To prepare the infrastructure:


1. Create and configure disk volumes at the operating system level to use it as
buffer, cache or storage device.
2. Configure the storage device for long-time archiving and set up the connection
to the Archive Server.
3. In the Administration Client:
• Add prepared disk volumes for various uses as buffers or local storage
devices (HDSK).
• Create disk buffers and attach hard-disk volumes.
• Create caches and specify volume paths.
• Check whether the storage device is usable.

4.1 Configuring Disk Volumes


4.1.1 Overview
Hard disk volumes are used for disk buffers, for local caches and as local storage
devices. At first, you create these volumes at operating system level. The number
and size depends on many factors and is usually defined together with OpenText
experts or partners when the installation is prepared. Important factors are:
• Leading application and scenario
• Number and size of documents to be archived and accessed, per time unit
• Frequency of read access
• If the volume is used as disk buffer:
Pool and media type, in particular if ISO images are written.
The buffer must be large enough to accommodate the entire storage capacity of
the ISO image, and in addition, the amount of data that has to be stored in the
buffer between two Write jobs.

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Chapter 4 Setting Up the Infrastructure

• If the volume is used as cache:


If documents are retrieved after archiving, e.g. in Early Archiving scenarios, they
should stay on the hard disk for a while. The cache volume must be large
enough to store documents for the required time. You can configure and
schedule the Purge_Buffer job to copy documents automatically to the cache
(see “Configuring Caches” on page 53).
• If the volume is used as storage device:
Hard disk volumes can be used for NAS (Network Attached Storage) systems
and as local storage device (HDSK pool). Using HDSK pools is only
recommended for test purposes. Ensure that the volume is large enough to store
your test documents.

4.1.2 Creating and Modifying Disk Volumes


The hard disks must be partitioned at the operating system level first. These disk
volumes can be added in Administration Client to be used by Archive Server. This
process is called creating. After creating, the disk volumes can be used as buffer,
pool, or local storage device of a logical archive.

To create disk volumes:


1. Create the volumes at the operating system level.
2. Start Administration Client.
3. Select Disk Volumes in the Infrastructure object of the console tree.
4. Click New Disk Volume in the action pane. The New Disk Volume window
opens.
5. Enter the settings:
Volume name
Unique name of the volume
Mount path
Mount path of the volume in the file system. The mount path is a drive
under Windows and a volume directory under UNIX.
On Windows, you can either specify fully-qualified paths of the form
x:\directory\. or UNC paths like \\NASserver\win_share1.

The Archive Spawner service must be able to access the path. You might
have to run the service under a dedicated user to achieve this. If you use a
drive letter, you will have to make sure that the drive is mapped at boot time
before the Spawner service is started and will not disconnect after being idle
for a while. For the latter reason it is recommended to use UNC paths and
not mapped network drives with drive letters.
Click Browse to open the directory browser. Select the designated directory
and click OK to confirm.
If you enter the directory path manually, ensure that a backslash is inserted
in front of the directory name if you are using volume letters (e.g., e:\vol2).

46 OpenText Archive Server AR100101-ACN-EN-1


4.2 Configuring Buffers

Volume class
Select the storage medium or storage system to ensure correct handling of
documents and their retention.
Hard Disk
Hard disk volume that provides WORM functionality or that can be used
as disk buffer. Documents are written from the buffer to the volume
without additional attributes. Use this volume class for buffers.
Hard Disk based read-only system
Local hard-disk volume read-only, documents are written from the buffer
to the volume and the read-only attribute is set.
Further supported storage vendors
For details on the other supported storage systems, see the Storage
Platform Release Notes in the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/123310
31).
6. Click Finish.
Create as many hard-disk volumes as you need.

Renaming disk To rename a disk volume, select it in the result pane and click Rename in the action
volumes pane.
Note: If you want to rename a disk volume, make sure that an existing
replicated disk volume is also renamed. Then start the Synchronize_Replicates
job on the remote server. This will update the volume names on both servers.

Further steps:
• “Creating and Modifying a Disk Buffer” on page 48
• “Creating and Modifying a HDSK (Write-Through) Pool” on page 85
• “Creating and Modifying Pools with a Buffer” on page 85
• “Write Incremental (IXW) Pool Settings” on page 88

4.2 Configuring Buffers


Disk buffers (short: buffers) are required for all pool types except for local HDSK
(write-through) pools. Documents are collected in the buffer before they are finally
written to the storage medium by the Write job. You must use either local hard
disks or SAN disks as disk buffers.
Preconditions The hard disks must be partitioned at the operating system level and then created in
Administration Client. See “Creating and Modifying Disk Volumes” on page 46.

AR100101-ACN-EN-1 Administration Guide 47


Chapter 4 Setting Up the Infrastructure

4.2.1 Creating and Modifying a Disk Buffer


To create a disk buffer:
1. Select Buffers in the Infrastructure object in the console tree.
2. Click New Original Disk Buffer in the action pane.
3. Enter the settings:
Disk buffer name
Name of the disk buffer. The name cannot be modified later.
Purge job
Name of the Purge_Buffer job.
Min. free space
Minimum available storage space (%). The Purge_Buffer job deletes data
from the buffer until the required percentage of storage space is available.
This applies to every hard-disk volume that is assigned to the buffer.
If it is not possible to delete sufficient documents from the disk buffer
because these have not yet been written to storage media, the Purge_Buffer
job is terminated without a message and the required minimum amount of
storage space is not available. You can check the free space in the disk
buffers using Archive Monitoring Web Client (see “Using Archive
Monitoring Web Client” on page 303).
Purge documents older than ... days
Specifies the time period after which documents are removed from the disk
buffer. The time period starts after the documents are written to a storage
medium.
Cache documents before purging
Ensures that documents are always fast accessible on a fast hard disk (buffer
or cache).
See also “Configuring Caches” on page 53.
Note: If both conditions Purge documents older than ... days and Cache
documents before purging are specified, the job runs in a way which
satisfies both conditions to the greatest possible extent. Documents that are
older than n days are also deleted even if the required storage space is
available. Conversely, documents that are more recent than n days are
deleted until the required percentage of storage space is free.
4. Click Next and read the information carefully.
5. Click Finish to create the disk buffer.
6. Attach a hard disk volume to the disk buffer.
See “Attaching a Disk Volume to a Disk Buffer” on page 49.

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4.2 Configuring Buffers

7. Schedule the Purge_Buffer job. The command and the arguments are entered
automatically and can be modified later. See “Setting the Start Mode and
Scheduling of Jobs” on page 100.

Modifying a disk To modify a disk buffer, select it and click Properties in the action pane. Proceed in
buffer the same way as when creating a disk buffer. The name of the disk buffer and the
Purge_Buffer job cannot be changed.

Deleting a disk To delete a disk buffer, select it and click Delete in the action pane. A disk buffer
buffer can only be deleted if it is not assigned to a pool.

4.2.2 Attaching a Disk Volume to a Disk Buffer


A disk buffer needs at least one disk volume to be usable. By and by, the archive
system grows, and the initial configuration of buffers might become too small for a
buffer. To adjust the configuration, you can attach additional volumes to the disk
buffer.
Replicated volumes are attached to a replicated buffer on the Remote Standby
Server in the same way.

To attach a volume to a buffer:


1. Select Buffers in the Infrastructure object in the console tree.
2. Select the designated disk buffer in the top area of the result pane.
3. Click Attach Volume in the action pane. A window with all available volumes
opens.
4. Select an existing volume. The volume must have been created previously; see
“Creating and Modifying Disk Volumes” on page 46.
5. Click OK to attach the volume.

See also:
• “Creating and Modifying Disk Volumes” on page 46
• “Creating and Modifying a Disk Buffer” on page 48

4.2.3 Detaching a Volume From a Disk Buffer


If a re-configuration of disk buffers is required, sometimes it is necessary to detach a
volume from a disk buffer. This is the case when you want to reduce the size of the
disk buffer or move resources to another disk buffer because the amount of data to
be archived has increased considerably. When the volume has been detached, it can
be attached to another buffer. A volume does not receive any more data when it is
not attached to a buffer.
Note: If a buffer is attached to a pool, it must have at least one attached hard-
disk volume. Thus, the last hard-disk volume cannot be detached.

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Chapter 4 Setting Up the Infrastructure

To detach a volume from a buffer:


1. Select Buffers in the Infrastructure object in the console tree.
2. Select the designated disk buffer in the top area of the result pane.
3. Select the volume to be detached in the bottom area of the result pane.
4. Click Detach Volume in the action pane.
5. Confirm with OK to detach the volume.

4.2.4 Configuring the Purge Buffer Job


If documents are not immediately deleted from the disk buffer after being written to
a storage medium, they must be removed from the buffer at regular intervals. For
example, in IXW pools, the documents always remain in the buffer for security
reasons, or the disk buffer is used as a type of cache. Documents are removed from
the disk buffer using the Purge_Buffer job. This job is created when a disk buffer is
created.

To configure a Purge_Buffer job:


1. Select Buffers in the Infrastructure object in the console tree.
2. Select the designated disk buffer in the top area of the result pane.
3. Click Edit Purge Job in the action pane.
4. Enter the settings:
Job name
The job name is set during buffer creation and cannot be changed.
Command
The command is set to Purge_Buffer during buffer creation.
Arguments
The argument is set to the buffer's name during buffer creation.
Start mode
Configures whether the job starts at a certain time or after a previous job was
finished. See also “Setting the Start Mode and Scheduling of Jobs” on
page 100.
5. Click Next.
6. Enter the settings for the selected start mode.
7. Click Finish.

See also:
• “Creating and Modifying Jobs” on page 99.
• “Setting the Start Mode and Scheduling of Jobs” on page 100

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4.2 Configuring Buffers

4.2.5 Checking and Modifying Attached Disk Volumes


This function can be used to check the status of a volume, e.g. if it is online. For
maintenance, volumes can be set to write locked or locked to avoid access.

To check and modify a volume:


1. Select Buffers in the Infrastructure object in the console tree.
2. Select the Original Disk Buffers tab or the Replicated Disk Buffers tab,
according to the type of buffer you want to check or modify.
3. Select the designated disk buffer in the top area of the result pane.
4. Select the volume you want to check in the bottom area of the result pane.
5. Click Properties in the action pane. A window with volume information opens.
Volume name
The name of the volume
Type
Original or replicated
Capacity (MB)
Maximum capacity of the volume
Free (MB)
Free capacity of the volume
Last Backup or Last Replication
Date when the last backup or the last replication was performed. Depends
on the type of the volume.
Host
Specifies the host on which the replicated volume resides if the disk buffer is
replicated
6. Modify the volume status if necessary. To do this, select or clear the status. The
settings that can be modified depend on the volume type.
Full, Offline
These flags are set by Document Service and cannot be modified.
Write locked
No more data can be copied to the volume. Read access is possible; write
access is protected.
Locked
The volume is locked. Read or write access is not possible.
Modified
Is automatically selected, if the Document Service performs a write access to
a HDSK volume. If cleared manually, Modified is selected with the next
write access again.

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Chapter 4 Setting Up the Infrastructure

7. Click OK.

4.2.6 Synchronizing Servers


The Synchronize Servers function transfers settings from known servers to the local
server. This is useful if settings on a known server are changed (e.g. replicated
archives, pools, or buffers).
Thus you can update:
• Settings of replicated archives
• Settings of replicated buffers
• Encryption certificates
• Timestamp certificates
• System keys

To synchronize servers:
1. Select Buffers in the Infrastructure object or select Archives in the in the
console tree.
2. Click Synchronize Servers in the action pane.
3. Click OK to confirm. The synchronization is started.

4.2.7 Configuring Replicated Buffers


Buffers of replicated archives can also be replicated if necessary.

To configure replicated buffers:


1. Select Known Servers in the Environment object in the console tree.
2. Select the designated disk buffer in the top area of the result pane.
3. Select the Disk Buffer you want to replicate in the bottom area of the result pane.
4. Click Replicate in the action pane.
5. Enter a name for the replicated disk buffer, click Next.
Note: If you want to rename a replicated disk volume, you also have to
rename the original disk volume to the same new name. Then start the
Synchronize_Replicates job on the remote server. This will update the
volume names on both servers.
6. Click Finish.

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4.3 Configuring Caches

4.3 Configuring Caches


4.3.1 Overview
Caches are used to speed up the read access to documents. The local cache resides
on the Archive Server and is recommended to accelerate retrieval actions especially
with optical storage devices. To use a local cache, it must be assigned to a logical
archive.
A cache must have at least one assigned hard-disk volume. It is also possible to
assign more disk volumes to a cache and to configure their priority.
Note: Do not mix up the local cache and Archive Cache Servers. See also
“Configuring Archive Cache Server” on page 193).
The local cache can be filled on different ways:
• when a document is retrieved for reading,
• while documents are written to the final storage medium (Write job),
• when the buffer is purged (Purge_Buffer job).

Figure 4-1: Filling the local cache

Global cache
If no cache path is configured and assigned to a logical archive, the global cache is
used. The global cache is usually created during installation but there is no volume
assigned. To use the global cache a volume must be assigned. See “Adding Hard-
Disk Volumes to Caches” on page 54.
Depending on the time when you want to cache documents, you select the
appropriate configuration setting:

Table 4-1: Cache configuration

Enable caching for the Caching option in the archive configuration; see “Configuring
logical archive the Archive Settings” on page 80

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Chapter 4 Setting Up the Infrastructure

Caching when the If the Write job is performed, documents are also written to the
document is written cache.
Caching when the buf- Cache documents before purging option in the disk buffer
fer is purged properties. See “Creating and Modifying a Disk Buffer” on
page 48.

See also:
• “Adding Hard-Disk Volumes to Caches” on page 54
• “Creating and Deleting Caches” on page 54
• “Defining Priorities of Cache Volumes” on page 56

4.3.2 Creating and Deleting Caches


If you want to assign a local cache to a logical archive, you create a cache and assign
one or more volumes to it.

To create a cache:
1. Create the volumes for the caches on the operating system level.
2. Start the Administration Client.
3. Select Caches in the Infrastructure object in the console tree.
4. Click New Cache in the action pane.
5. Enter the Cache name and click Next.
6. Enter the Location of the hard-disk volume.
7. Click Finish.

Note: If you want to change the priority of assigned hard-disk volumes, see
“Defining Priorities of Cache Volumes” on page 56.
Deleting a cache To delete a cache, select it and click Delete in the action pane. It is not possible to
delete a cache which is assigned to a logical archive. The global cache cannot be
deleted either.

See also:
• “Adding Hard-Disk Volumes to Caches” on page 54
• “Defining Priorities of Cache Volumes” on page 56

4.3.3 Adding Hard-Disk Volumes to Caches


A cache must have at least one assigned hard-disk volume. The global cache is
usually created during installation but not the corresponding volume. You can
modify the initial configuration of the global cache by adding or deleting volumes.

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4.3 Configuring Caches

Caution
Be aware that your cache content gets invalid if you change the volume
priority.

To add a HD volume to a cache:


1. Select Caches in the Infrastructure object in the console tree.
2. Select the designated cache in the top area of the result pane. In the bottom area
of the result pane, the assigned hard-disk volumes are listed.
3. Click Add Cache Volume in the action pane.
4. Click Browse to open the directory browser. Select the designated Location of
the hard-disk volume and click OK to confirm.
5. Click Finish to add the new cache volume.

Note: If you want to change the priority of hard-disk volumes, see “Defining
Priorities of Cache Volumes” on page 56.

See also:
• “Configuring Caches” on page 53
• “Defining Priorities of Cache Volumes” on page 56

4.3.4 Deleting Assigned Hard-Disk Volumes


Note: A cache must have at least one assigned hard-disk volume. Thus, the last
assigned hard-disk volume cannot be deleted.

To delete a HD volume:
1. Select Caches in the Infrastructure object in the console tree.
2. Select the designated cache in the top area of the result pane. In the bottom area
of the result pane, the assigned hard-disk volumes are listed.
3. Select the hard-disk volume you want to delete.
4. Click Delete in the action pane.
5. Click OK to confirm.

Note: If you want to change the priority of hard-disk volumes, see “Defining
Priorities of Cache Volumes” on page 56.

See also:
• “Configuring Caches” on page 53

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Chapter 4 Setting Up the Infrastructure

• “Defining Priorities of Cache Volumes” on page 56

4.3.5 Defining Priorities of Cache Volumes


If there is more than one hard-disk volume assigned to a cache, the priority of the
single volumes can be defined.

Caution
Be aware that your cache content gets invalid if you change the volume
priority.

To define the priority of cache volumes:


1. Select Caches in the Infrastructure object in the console tree.
2. Select the designated cache in the top area of the result pane. In the bottom area
of the result pane the assigned hard-disk volumes are listed.
3. Click Change Volume Priorities in the action pane. A window to change the
priorities of the volumes opens.
4. Select a volume and click the designated arrow button to increase or decrease
the priority.
5. Click Finish.

4.4 Installing and Configuring Storage Devices


To use storage devices with logical archives they must be installed first at operating
system level.
Consider the following guides for the installation of the differed storage devices (see
OpenText Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/12331031)):
• Supported media, jukeboxes and storage systems: Hardware Release Notes
• STORM Configuration Guide
• Installation guides storage platforms
The configuration of storage devices depends on the storage system and the storage
type. If you are not sure how to install your storage device, contact OpenText
Customer Support.
After installation the storage devices are administered in Devices in the
Infrastructure object in the console tree. There are two main types of devices
possible:
• Optical storage devices and virtual jukeboxes managed by STORM.

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4.5 Configuring Hard Disk-Based Storage Devices (Single File VI)

• Hard disk-based storage devices (“GeneralizedStore”, GS) connected with API.


Note: NAS and Local hard disk devices are administered in Disk Volumes in
the Infrastructure object in the console tree (see “Configuring Disk Volumes”
on page 45).

Table 4-2: Types of storage devices

Storage Possible pool types Administration


Write at-once (ISO) Infrastructure > Devices
NAS Single file (FS) Infrastructure > Disk Volumes
Single file (VI) Infrastructure > Devices
Write at-once (ISO) Infrastructure > Devices
CAS
Single file (VI) Infrastructure > Devices
SAN Write at-once (ISO) Infrastructure > Devices
Write at-once (ISO) Infrastructure > Devices
Opticals
Write incremental (IXW) Infrastructure > Devices
Local hard disk Write through (HDSK) Infrastructure > Disk Volumes

Important
Although you can configure most storage systems for container file storage
as well as for single file storage, the configuration is completely different.

4.5 Configuring Hard Disk-Based Storage Devices


(Single File VI)
After installing the storage device, it appears in Disk Volumes in the Infrastructure
object. To use the storage device, volumes must be created. These volumes can be
attached to pools (see “Creating and Modifying Pools” on page 84).

To create a volume:
1. Select Devices in the Infrastructure object in the console tree.
2. Select the designated device in the top area of the result pane.
3. Click New Disk Volume in the action pane.
4. Enter settings:
Volume name
Unique name of the volume.

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Chapter 4 Setting Up the Infrastructure

Base directory
Base directory, which was defined with storage system with system-specific
tools, during installation.
5. Click Finish to create the new volume.

4.6 Configuring Storage Devices with Optical Media


(STORM)
After installing the storage device, it appears in Devices in the Infrastructure object.
To use the storage device, it must be attached. Volumes must be inserted and
initialized, if this is not done during installation. These volumes can be attached to
pools (see “Creating and Modifying Pools” on page 84).
Note: To determine the name of the STORM server, select Devices in the
Infrastructure object in the console tree. The name of the STORM server is
displayed in brackets behind the device name. E.g., WORM(STORM1).

4.6.1 Attaching and Detaching Devices


Detached and new devices are made available to the archive by means of attaching.
In the event of maintenance and repair work, devices have to be detached
beforehand, i.e. logged off from the archive. Only then can they be turned off.

To attach a device:
1. Select Devices in the Infrastructure object in the console tree.
2. Select the designated device in the top area of the result pane.
3. Click Attach in the action pane.

It is now possible to access the device. The status is set to “Attached”.

To detach a device:
1. Select Devices in the Infrastructure object in the console tree.
2. Select the designated device in the top area of the result pane.
3. Click Detach in the action pane.

This device can no longer be accessed and can be turned off. The status is set to
“Detached”.

4.6.2 Inserting a Single Volume


IXW and ISO media are inserted as a volume in the same way.

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4.6 Configuring Storage Devices with Optical Media (STORM)

Tip: Label blank media – if necessary – before inserting them in the jukebox,
label backup media as well.

To insert a volume:
1. Insert the medium into the jukebox.
2. Select Devices in the Infrastructure object in the console tree.
3. Select the jukebox where you inserted the medium in the top area of the result
pane.
4. Click Insert Volume in the action pane.
The new volume is listed in the bottom area of the result pane.
The status is -blank- .

4.6.3 Inserting Several Media at Once


Inserting a single optical medium with Insert can take some time because of the test
of the medium. To insert several media at once, you use one of these methods:
• Offline import
• Testing jukebox slots

4.6.3.1 Offline Import


Offline import means that you insert several media with Insert Volume Without
Import and test them later with the Import Untested Media utility.

To import volumes offline:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where you inserted the media in the top area of the result
pane.
3. Click Insert Volume Without Import in the action pane.
The new volumes are listed in the bottom area of the result pane.
The status is -notst- (not tested). The media are known to the Storage
Manager, but they cannot be used to store data.
4. Click Import Untested Media in the action pane.
5. Click Yes to start the import.
The utility tests and imports all volumes with the status -notst-. A protocol
window shows the progress and the result of the import. After that, the media
that have been successfully imported can be used to store data.
To check the protocol later on, see “Checking Utilities Protocols” on page 252.

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Chapter 4 Setting Up the Infrastructure

4.6.3.2 Testing Jukebox Slots


If you have inserted or removed any media without using the commands Insert
Volume or Eject Volume, you must perform a slot test. This includes checking
which media are in the specified slots and testing of new media.

To test slots:
1. Select Devices in the Infrastructure object in the console tree. All available
devices are listed in the top area of the result pane.
2. Select the designated jukebox. The attached volumes are listed in the bottom
area of the result pane.
3. Click Test Slots in the action pane.
4. Enter the numbers of the slots to be tested.
Use the following entry syntax:

7 Specifies slot 7
3,6,40 Specifies slots 3, 6, and 40.
3–7 Specifies slots 3 to 7 inclusive
2,20-45 Specifies slot 2 and slots 20 to 45 inclusive

5. Click OK.
A protocol window shows the progress and the result of the slot test. To check
the protocol later on, see “Checking Utilities Protocols” on page 252.

4.6.4 Initializing Storage Volumes


Every volume requires a name, and it must be assigned to a pool and known to the
Document Service database. Volumes that are written in ISO pools automatically get
a name and assigned to a pool when the volume is written. The original and backup
volumes are assigned the same name. Identically named ISO volumes are
automatically assigned to the correct pool. In contrast, storage media that are used
in IXW pools have to be initialized and assigned to a pool. You can perform the
initialization automatically or manually.

Caution
Under Windows, writing signatures to media with the Windows Disk
Manager is not allowed. These signatures make the medium unreadable for
the archive.

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4.6 Configuring Storage Devices with Optical Media (STORM)

4.6.4.1 Automatic Initialization and Assignment


When you set up and configure an IXW pool, you can define that the associated
media will be initialized automatically. In the pool configuration you specify a name
pattern for the media names. The initialized media are automatically assigned to the
corresponding pool.

Details:
• “Write Incremental (IXW) Pool Settings” on page 88
• “Pools and Pool Types” on page 33

4.6.4.2 Manual Initialization of Original Volumes


Volumes with the status -blank- have not yet been initialized. If you do not use
automatic initialization, you must initialize each volume manually and then assign
it to a pool.

To initialize original volumes manually:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where you inserted the media in the top area of the result
pane.
3. Select a volume with the -blank- status in the bottom area of the result pane.
4. Click Initialize Original in the action pane. The Init Volume window opens.
5. Enter the Volume name.
The maximum length is 32 characters. You can only use letters (no umlauts),
digits and underscores. Give a unique name to every volume in the entire
network. This is a necessary precondition for the replication strategy in which
the replicates of archives and volumes must have the same name as the
corresponding originals. The following name structure is recommended:
<archive-name>_<pool-name>_<serial-number>_<side>.
6. Click OK to initialize the volume.
7. Assign the volume to the designated pool (see “Creating and Modifying Pools”
on page 84).

Note: WORM or UDO volumes, which are manually initialized, must be added
to the document service before they can be attached to a pool (see “Adding
Volumes to Document Service” on page 62).

4.6.4.3 Manual Initialization of Backup Volumes


IXW volumes with the status -blank- have not yet been initialized. If you do not
use automatic initialization, you must initialize each volume manually and then

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Chapter 4 Setting Up the Infrastructure

assign it to a pool. If the volume should be a backup volume it must be assigned to


the original volume.

To initialize backup volumes manually:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where you inserted the media in the top area of the result
pane.
3. Select a volume with the -blank- status in the bottom area of the result pane.
4. Click Initialize Backup in the action pane. The Init Backup Volume window
opens.
5. Select the original volume and click OK to initialize the backup volume.

4.6.4.4 Adding Volumes to Document Service


WORM or UDO volumes are automatically added to the document service after
initialization. Volumes must only be added manually, if there are already data
stored on it (e.g. disaster recovery).

To add volumes to DS:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where you inserted the media in the top area of the result
pane.
3. Select a volume that does not have the -blank- status in the bottom area of the
result pane.
4. Click Add Volume to Document Service in the action pane.

4.7 Checking Unavailable Volumes


If a document is requested that is stored on an offline medium, the requestor gets a
corresponding message. In addition, an entry is created in Devices (Unavailable
Volumes tab) in the Infrastructure object in the console tree. The administrator can
check how often this volume was requested. If needed, a removed volume can be
inserted again to enable access to the content on the volume (see “Inserting a Single
Volume” on page 58).

To check unavailable volumes:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the Unavailable Volumes tab in the result pane to list all unavailable
devices.

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4.8 Changing the Database User Password

4.8 Changing the Database User Password


DB user Login and password of the database user are stored encrypted in the DBS.Setup file.
password If you change the password of the database user, you must change it in the
corresponding database entry, too.

To change the password of the DB user:


1. Change the password on the database. Make sure to create a secure password.
Note: Characters allowed within a password are all printable ASCII
characters except “;”, “'” and “"”.
2. In the console tree, expand Archive Server > Configuration and search for the
User password of database variable (internal name: AS.DBS.DBPASSWORD;
see “Searching Configuration Variables” on page 212).
3. Open the User password of database configuration parameter, enter the new
password and click OK.
The password is encrypted automatically.

4.9 Setting the Reconnection Time for the Database


By default, Archive Server tries to reconnect to the database for five minutes if the
connection has been lost. Under some circumstances, for example in high-
availability or database server scenarios, this value can be too short. You can
configure the reconnection time as follows.

To configure the reconnection time:


1. In the console tree, expand Archive Server > Configuration and search for the
Number of minutes to wait for reconnect variable (internal name:
AS.DBS.MAXWAITTIMETORECONNECTMINUTES; see “Searching
Configuration Variables” on page 212).
2. Open the Number of minutes to wait for reconnect variable and enter the time
in minutes during which Archive Server tries to reconnect to the database.
Note: The recommended value depends on the scenario.
Click OK.

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Chapter 5
Configuring Archives and Pools
Before you can work effectively with Archive Server, you have to perform some
configuration steps:
• Create and configure logical archives
• Create storage tiers
• Create and configure pools
• Schedule and configure jobs
• Configure security settings
• Configure the storage system
When you configure the archive system, you often have to name the configured
element. Make sure that all names follow the naming rule:

Naming rule for archive components


Archive component names must be unique throughout the entire archive
network. No umlauts or special characters must be used for the names of
archive components. This includes names of servers, archives, pools and
volumes. OpenText recommends using only numerals and standard
international letters when assigning names to archive components. Archive
and pool names together may have at maximum 31 characters in length
since the Document Service forms an internal pool name of the form
<Archive name>_<Pool name>, which may have at maximum 32 characters
in length.

5.1 Logical Archives


The logical archive is the logical unit for well-organized long-term data storage.
Within Administration Client, three groups of logical archive types are available:
• Original Archives
Logical Archives which are created on the actual administered (local) server.
• Replicated Archives
Replications of original logical archives. These archives are located and
configured on known servers for remote standby scenarios. Thus, document
retrieval is possible although the access to the original archive is disconnected
(see “Configuring Remote Standby Scenarios” on page 181).

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Chapter 5 Configuring Archives and Pools

• External Archives
Logical archives of known servers. These archives are located on known servers
and can be reached for retrieval (see “Adding and Modifying Known Servers”
on page 177).
For each original archive, you give a name and configure a number of settings:
• Encryption, compression, blobs and single instance affect the archiving of a
document.
• Caching and Archive Cache Servers affect the retrieval of documents (see
“Configuring Archive Access Via an Archive Cache Server” on page 204).
• Signatures, SSL and restrictions for document deletion define the conditions for
document access.
• Timestamps and certificates for authentication ensure the security of documents.
• Auditing mode, retention and deletion define the end of the document lifecycle.
Some of these settings are pure archive settings. Other settings depend on the
storage method, which is defined in the pool type. The most relevant decision
criterion for their definition is single file archiving or container archiving.
Note on IXW pools
Volumes of IXW pools are regarded as container files. Although the documents
are written as single files to the medium, they cannot be deleted individually,
neither from finalized volumes (which are ISO volumes) nor from non-
finalized volumes using the IXW file system information.
Of course, you can use retention also with container archiving. In this case, consider
the delete behavior that depends on the storage method and media (see “When the
Retention Period Has Expired” on page 217).

5.1.1 Data Compression


In order to save storage space, data compression is activated by default for all new
archives. You can deactivate compression for individual archives; see “Configuring
the Archive Settings” on page 80.
Formats to All important formats including email and office formats are compressed by default.
compress You can check the list and add additional formats in Configuration, search for the
List of component types to be compressed variable (internal name:
COMPR_TYPES (row1 to rowN); see “Searching Configuration Variables” on
page 212).
Pools with buffer For pools using a disk buffer, the Write job compresses the data in the disk buffer
and then copies the compressed data to the medium. After compressing a file, the
job deletes the corresponding uncompressed file.
If ISO images are written, the Write job checks whether sufficient compressed data
is available after compression as defined in Minimum amount of data to write. If so,
the ISO image is written. Otherwise, the compressed data is kept in the disk buffer

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and the job is finished. The next time the Write job starts, the new data is
compressed and the amount of data is checked again.
HDSK pool When you create an HDSK pool, the Compress_<Archive name>_<Pool name> job is
created automatically for data compression. This job is activated by default.

5.1.2 Single Instance


Single instance You can configure a logical archive in a way that requests to archive the same
component do not result in a copy of the component on the Archive Server but in a
single instance of the component. The component is archived only once and then
referenced. This method is called Single Instance Archiving (SIA) and it saves disk
space. It is mainly used if a large number of emails with identical attachments have
to be archived.
By default, Single Instance Archiving is disabled. You can enable it, for example, for
email archives; see “Configuring the Archive Settings” on page 80.

Important
• OpenText strongly recommends not using single instance in combination
with retention periods for archives containing pools for single file
archiving (FS, VI, HDSK).
• If you want to use SIA together with retention periods, consider “Reten-
tion” on page 69.

Excluding If necessary, you can exclude component types (formats) from Single Instance
formats from SIA Archiving. Microsoft Exchange and Lotus Notes emails are excluded by default
because their bodies are unique, although the attachments are archived with SIA.

To exclude component types from SIA:


1. Start Administration Client.
2. In the console tree, expand Archive Server > Configuration and search for the
List of component/application types that are NOT using SIA variable (internal
name: AS.DS.SIA_TYPES; see “Searching Configuration Variables” on
page 212.
3. Open the Properties window of the configuration variable and add the MIME
types to be excluded.
4. Click OK and restart the Archive Spawner service.

SIA and ISO Be careful when using Single Instance Archiving and ISO images: Emails can consist
images of several components, e.g., logo, footer, attachment, which are handled by Single
Instance Archiving. Using ISO images, these components can be distributed over
several images. When reading an email, several ISO images must be accessed to
read all the components in order to recompose the original email. Caching for
frequently used components and proper parameter settings will improve the read

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performance.
SIA for emails For emails, archiving in single instance mode decomposes emails, which means that
attachments are removed from the original email and are stored as separate
components on Archive Server. As soon as an email is retrieved from Content
Server, it is checked whether the email needs to be recomposed. If so, the
appropriate attachments are reinserted into the email and the complete email is
passed to Content Server.

Important
If you use OpenText Email Archiving or Management, do not use the Email
Composer additionally.

(De-)Composing For both archiving and retrieval requests, a dedicated filter is used to identify
filters components to be decomposed or composed. The archiving filter applies to archives
that are enabled for SIA. The retrieval filter applies to all archives. If your system is
not configured for archiving emails, disable composing and decomposing as
described below.

To disable composing/decomposing to increase performance:

Important
If your system is configured for archiving emails, do not modify these filters.

1. Start Administration Client.


2. In the console tree, expand Runtime and Core Services > Configuration and
select Content Service.
3. In the result pane, open the properties of the Filters for all Archives variable,
clear the Global Value an click OK.
4. Correspondingly, clear the Global Value for the Filters for Single Instance en-
abled Archives variable.

Configuring Composing or decomposing emails can use a lot of memory, which has impact on
email (de- the performance. Therefore, you can configure how large emails or handled as
)composing
described below.

To configure email (de-)composing for SIA:


1. Start Administration Client.
2. In the console tree, expand Runtime and Core Services > Configuration and
select Content Service.

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3. Change the following configuration variables if required:


• Maximum email size in MB to decompose
Maximum size (in megabytes) an email can have to be decomposed. Emails
larger than this value are not decomposed.
Default: 200 MB.
• Maximum email size held in memory
Maximum size (in bytes) an email can have when composing or
decomposing to be held in memory. Emails larger than this value will
temporarily be stored in the filesystem.
Default: 10000000 = 10 MB
• Temporary storage for large emails
Temporary storage for large emails when composing or decomposing, i.e. for
emails larger than specified by the Maximum email size held in memory
parameter.
In addition, this directory is always used to temporarily hold a backup of the
email during decomposition.
Note: Make sure that the available storage is sufficient.

5.1.3 Retention
Introduction This part explains the basic retention handling mechanism of Archive Server.
OpenText strongly recommends reading this part if you use retention periods for
documents. For administration, see “Configuring the Archive Retention Settings” on
page 81.
Retention period The retention period of a document defines a time frame, during which it is
impossible to delete or modify the document.
The retention period – more precisely the expiration date of the retention period – is
a property of a document and is stored in the database and additionally together
with the document on the storage medium, if possible.
Compliance Various regulations require storing documents for a defined retention period. To
facilitate compliance with regulations and meet the demand of companies, Archive
Server can handle retention of documents in cooperation with the leading
application and the storage subsystem. The leading application manages the
retention of documents, and Archive Server executes the requests or passes them to
the storage system.
To meet compliance, the content of documents needs to be physically protected or
protected by a system supporting a WORM capability or by optical media. This
means that it is not sufficient to store the components with a specified retention
period on a simple hard disk.

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5.1.3.1 Basics – Retention on Archive Server


Introduction Retention handling enables a leading application to implement retention
management and pass retention periods to Archive Server. Archive Server sets the
retention period for documents during creation of the first document component.
The retention period is then inherited by all components of the document. A
component cannot be deleted or updated as long as the retention period has not
expired. Updating of notes and annotations, also called add-ons, is allowed.
Retention Modern storage systems support retention periods on hardware level. Archive
handling Server can propagate the retention period to those storage systems.
The overall retention handling process is designed as a top down concept:
• The client of the leading application sends the retention period explicitly. This
means, the leading application specifies a retention period (and a retention
behavior) during the creation of a document. Archive Server sets the retention
period on the storage systems.
• If nothing is specified by the leading application, the document can inherit a
default retention period and a retention behavior on the Archive Server. The
retention behavior is then part of the document, i.e. modifying the archive-
specific retention does not modify the document’s retention. The default values
are configured per logical archive within OpenText Administration Client (see
“Configuring the Archive Retention Settings” on page 81).
• When the retention period has expired, the leading application has to trigger the
deletion of the document. Archive Server then triggers the purge of the files on
the storage system.
If both explicit and default retention period are given, the leading application has
priority.
Archive Server only reacts to requests sent by the leading application. That is why
we talk about retention handling in Archive Server. Thereby, we avoid the situation
that a leading application still might have index information for documents already
deleted in Archive Server.
Changing the retention settings on the archive has no influence on already archived
documents.
Migration It is not possible to change the retention of a document except by migration.
Note: As regulations can change in the course of time, you can adapt the reten-
tion period of documents by means of a complete document migration; see
“Migration” on page 255.
Handling of add- Notes and annotations can be added to a document, they are add-ons and do not
ons change the document itself. Components that are defined as add-ons and that can be
modified during the retention period are listed in the List of addon components
variable (retrieve the variable in Configuration; see “Searching Configuration
Variables” on page 212; internal variable name: ADDON_NAMES (row1 to.rowN).

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Compliance Archive Server supports two different kinds of compliance regulations:


Fixed retention
The retention period is known at creation time, and can be propagated to the
storage system. The storage system protects against illegal deletion: neither an
application nor Archive Server are able to delete the object on the storage system
before the retention period has expired.
Variable retention
The retention period is unknown at creation time, or can change during the doc-
ument life cycle. In this case, retention periods have to be handled by the leading
application only (i.e., the leading application sets retention to READ_ONLY), and
cannot be passed to Archive Server (i.e. no retention is set at the archive).
Retention types Different retention types can be applied during the creation of a document by the
leading application or by inheritance of default values on the Archive Server (see
“Configuring the Archive Retention Settings” on page 81).

Table 5-1: Retention period types

Retention Period Type Description


NONE No retention defined on the Archive Server. Retention
period is not propagated to the storage system.
DATE Retention period (in days).
EVENT Retention period is unknown at creation time. Thus,
the document is under retention as long as the
expiration date is unknown. The document cannot be
deleted until the period is specified by an additional
call, and the retention period has expired.
Changing event-based retention into a concrete expi-
ration date is not propagated to the storage system
but is planned for future releases.
INFINITE Infinite retention period. The document can never be
deleted.
READONLY Use this mode when retention periods have to be
(from version 9.7.x on) handled by the leading application only. Archive
Server will prevent updating components unless the
component is an add-on. Deleting components and
documents is possible.
A retention period of zero days is set on the storage
platform.
Use read-only only for single file scenarios. Do not use
it together with optical, ISO, SIA or meta documents.

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Retention The following table lists settings and their impact on the retention behavior (see
behavior “Configuring the Archive Retention Settings” on page 81):

Table 5-2: Retention behavior settings

Setting Description
Deferred Deferred archiving prevents Archive Server from writing the con-
archiving tent from the disk buffer to the storage system until another call
removes the deferred flag from the document. This can be useful in
combination with EVENT retention, if the retention cannot be set
during the creation of the document.
Destroy Destroy activates overwriting the document several times before
purging. Destroy is not available for all storage system.

Terms used The terms storage system or storage platform are used for any long-term storage device
supported by Archive Server, such as optical media, Content-Addressed Storage
(CAS), Network-Attached Storage (NAS), Hierarchical Storage Management
Systems (HSM) and others. The term delete refers to the logical deletion of a
component and the term purge is used to describe the cleanup of content on the
storage system.

See also:
• “Configuring the Archive Retention Settings” on page 81
• “When the Retention Period Has Expired” on page 217

5.1.3.2 Retention on Storage Systems


Introduction The retention period is set for each document within Archive Server database. If the
retention period is propagated to the underlying storage system, the physical
retention on the storage system can differ from the retention period maintained in
the Archive Server database, depending on the storage scenario in use, e.g. container
or single instance archiving.
Using retention periods requires a thorough planning. The storage system (hard
disk systems or optical) the pool type in use and other settings (Single File, ISO,
IXW, BLOBs, single instance archiving, etc.) can influence retention handling.
Tips:
• If you use retention for archives with Single Instance Archiving (SIA), make
sure that documents with identical attachments are archived within a short
time frame and the documents in one archive have similar retention
periods. See also: “Single Instance” on page 67.
• You cannot export volumes containing at least one document with non-
expired retention.

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• If retention periods vary strongly, delete requests for the documents will
spread over a long period. In this case, single document storage should be
preferred.
• If documents stored within the same archive have a similar retention pe-
riod, the retention will expire within a short time window for these docu-
ments. In this case, ISO images can be used for storage.
Retention on The following table lists the storage systems and their retention handling.
storage systems

Table 5-3: Retention on storage systems

Pool Type Retention


Single File (FS) Retention is set if supported by the storage system
Write At Once (ISO) Retention is stored in the ISO image and set on the
storage system, if supported by the storage system.
The retention period is the maximum of the periods
of all files in the ISO image.
Optical media No retention is set -- read only media!
Single File (VI) Retention set if supported by the storage system.

For the concrete retention support of the storage system, refer to the storage release
notes.

5.1.3.3 Document Deletion


Document When the retention period has expired, Archive Server allows the client to delete the
deletion document. The leading application must send the deletion request.
When the retention periods of documents have expired, documents can be deleted
mainly to
• free storage space and thus to save costs,
• get rid of documents that might cause liability of the company.
In this case, the document has to be deleted as soon as possible after the retention
period has expired. This case cannot be fulfilled immediately if the document is
stored within a container like an ISO image, optical media, a Blob, a meta-
document, or referenced by other objects (Single Instance Archiving).
The following retention independent settings can prevent deletion:
• Document deletion settings for the logical archive (see Document deletion on
page 80) and
• The maintenance level of Archive Server (see “Setting the Operation Mode of
Archive Server” on page 332).

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Deletion process The deletion process has two aspects:


• Delete the document logically, that means: Delete the information on the
document from the archive database so that retrieval is not possible any longer.
Only the information that the document was deleted is kept. This step is
executed as soon as the delete request arrives.
• Delete (= purge, remove) the document physically from the storage media. The
time of this action depends on the storage method:
• Documents that are stored as single files can be deleted immediately.
• Documents that are stored in containers (ISO images, blobs, finalized and
non-finalized IXW volumes) can be deleted physically only when the
retention period of all documents in the container has expired and all
documents are deleted logically. The Delete_Empty_Volumes job checks for
such volumes and removes them if the underlying storage system does not
prevent it.
For the concrete retention support of the storage system, refer to the Storage Release
Notes.
Deletion The following lists the deletion behavior per pool type.
behavior

Deletion behavior per pool type


ISO Images or Optical
Purging a document in an ISO image cannot be completed before all documents
on the image have been deleted. Only after that, the ISO image file can be purged
from the storage system.
Purging optical media can only be done by destroying the optical media after all
documents on the media have been deleted. Whereas destroying refers to
STORM.
Single Instance Archiving
Be careful when using single instance archiving (SIA) and retention periods; see
also “Retention on Storage Systems” on page 72.
Example:
An email with an attachment is archived in 2005 with the retention period of 5
years. ISO images are used. The ISO image is stored as a file on the storage
system with a retention period, which is the maximum of all documents in the
ISO image. Assume the maximum is 2010.
Another email with the same attachment is archived in 2007 and retention period
of 5 years.
The components cannot be deleted from Archive Server since they are belonging
to a document with a proper retention. However, the image file on the storage
system could be purged by tools of the storage system, as in 2010 the retention
period of the ISO image expires.

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BLOB
Take care when using containers such as BLOBs. A BLOB has a retention which
is the maximum retention of all documents within the BLOB.
Activating event-based for documents in a BLOB will lead to retention period of
INFINITE for the whole BLOB on the storage system.
Single documents within a BLOB cannot be copied and nor be purged, BLOBs
can only be copied or purged as a whole.
Purge process A document or component can be deleted after the retention of the document has
expired or no retention has been applied.
The leading application can delete a single component or delete the document.
Deleting a document implies that all components are deleted and then the document
itself. Due to the nature of storage, deletion cannot be handled within a transaction.

Purge process
ISO, BLOB, WORM
Delete requests cannot be propagated to the storage system.
The document is deleted in Archive Server. The content remains on the storage
system until all documents on the media or container have been deleted. The
DELETE_EMPTY_VOLUMES job purges the container files on the storage
system.
Single file pools
Delete requests for the components and documents initiate a synchronous purge
request on the storage system.
The following error situation can arise:
Storage system reports an error when the document or component is to be
deleted.
• For documents: The document information in Archive Server is deleted (as all
component information is already deleted).
• For components: The component information in Archive Server is deleted.
Note: This is new for versions from 10.0 on. In former versions, the
leading applications received an error message and the component
information was not deleted.
The leading application gets a success message. In addition, an
administrative notification is sent. A job will regularly retry to purge the
orphaned content on the storage system (version 9.7.0 or later).
If in doubt, contact OpenText Customer Support.
Purging content In single file archiving scenarios, the content on the storage system is purged during
the delete command. Content on ISO images or optical WORMs cannot be purged,
and an additional job is necessary to purge the content as soon as all content of the
partition is deleted from Archive Server.

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The purging capabilities depend on storage system and pool type. The following
table lists the purge behavior depending on the pool type.

Table 5-4: Purging content

Pool Type Purge Content Destroy (overwrite)


Single File (VI) YES NO
ISO Not immediately NO
Use DELETE_EMPTY_- DVDs have to be removed from
PARTITIONS job. the jukebox and destroyed.
Single File (FS) YES Destroy is propagated to the sto-
rage system but not all storage
systems will execute the destruc-
tion.
Write incre- Not immediately Remove from jukebox and de-
mental (IXW) stroy.
Use DELETE_EMPTY_-
PARTITIONS job.

Deletion on The deletion of documents, BLOBs and partitions is automatically propagated to


backup media backup volumes. Note that backup volumes must be online. The following table lists
the deletion behavior depending on the pool type.

Table 5-5: Deletion on backup media

Pool Type Local backup Backup media (remote stand-


by)
Single File (VI) Not supported Document delete requests and
purge requests are asynchro-
nously forwarded to the Remote
Standby Server (SYNCHRO-
NIZE_REPLICATES job).
ISO Call DELETE_EMPTY_- Deletion of all identical ISO im-
VOLUMES job. Deletes all ages is automatically done by the
identical ISO images SYNCHRONIZE_REPLICATES
job.
Single File (FS) Not supported Document delete requests and
purge requests are asynchro-
nously forwarded to the Remote
Standby Server (SYNCHRO-
NIZE_REPLICATES job).

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Pool Type Local backup Backup media (remote stand-


by)
Write incre- Call DELETE_EMPTY_- Deletion of all backups is auto-
mental (IXW) VOLUMES job. Deletes vo- matically done by the SYN-
lume and all backups of this CHRONIZE_REPLICATES job.
volume

Note: If the document’s retention date has changed on the original server due
to a migrate call, the new values are only held by Archive Server and not
written to the ATTRIB.ATR file, which holds the technical metadata of the
document. The ATTRIB.ATR file will only be updated if the document is
updated, e.g., if a component is added on the original server or if the document
is copied to a different volume.
As soon as the updated ATTRIB.ATR has been replicated to the Remote Standby
Server, the new retention value will be known on the Remote Standby Server.

5.1.3.4 VolumeMigration and Retention


Introduction VolumeMigration is the only way to extend the retention period of a document. It
implies that a new copy of the content is written.
Export of Export of volumes is prohibited if the volume contains document components
volumes under retention. Exception: there is at least one logical copy of each component
under retention on another volume. This is typically the case after a
VolumeMigration.
Note: Fast VolumeMigration and local backups do not create logical copies of
components.

Fast Volume Migration and Retention Periods


Fast Volume Migration does not change nor apply retention periods to single
documents. Only a retention period for the ISO image file is set according to the
rules listed below.
The following situations can occur during Fast Volume Migration:
• No retention in the source image
The target image will inherit the retention period from the device file. The
retention starts when the file has been migrated.
If no retention period is specified in the device file, STORM will apply a default
retention of 365 days.
• Retention in the source image available

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If there is a retention period in the source image available, the retention settings
of the device file are ignored.
• The retention of the source image has not yet expired: The target image will
inherit the retention of the remaining period.
• The retention has already expired or was set to NONE: No retention will be
applied to the target image.

5.2 Creating and Configuring Logical Archives


On each Archive Server, one or more logical archives can be created. To do so,
follow these main steps:
1. “Creating a Logical Archive” on page 78
2. “Configuring the Archive Security Settings” on page 79
3. “Configuring the Archive Settings” on page 80
4. “Configuring the Archive Retention Settings” on page 81
5. “Activating and Configuring Timestamp Usage” on page 83
6. “Creating and Modifying Storage Tiers” on page 91
7. “Creating and Modifying Pools” on page 84

5.2.1 Creating a Logical Archive


First, a logical archive must be created. After this, you can configure the different
settings of the archive.

To create a logical archive:


1. Select Original Archives in the Archives object in the console tree.
2. Click New Archive in the action pane. The window to create a new logical
archive opens.
3. Enter archive name and description.
Archive name
Unique name of the new logical archive. Consider the “Naming rule for
archive components” on page 65.
In the case of SAP applications, the archive name consists of two
alphanumeric characters (only uppercase letters and digits).
Description
Brief, self-explanatory description of the new archive.
4. Click Next and read the information carefully.
5. Click Finish to create the new archive.

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Note: After creating the logical archive, default configuration values are for all
settings are provided. If you want to change these settings, open the Properties
window and modify the settings of the respective tab.
General The description of the new archive can be viewed and modified (open Properties in
information the action pane and select the General tab).

5.2.2 Configuring the Archive Security Settings


In the Security tab of the properties dialog, you specify the settings for secKeys and
SSL. You also specify whether document deletion is allowed.

To configure the security of an archive:


1. Select the logical archive in the Original Archives object of the console tree.
2. Click Properties in the action pane. The property window of the archive opens.
3. Select the Security tab. Check the settings and modify it, if needed.
Authentication (secKey) required to
Set the archive-specific access permissions:
• Read documents
• Update documents
• Create documents
• Delete documents
Each permission marked for the current archive has to be checked when
verifying the signed URL. With their first request, clients evaluate the access
permissions required for the current archive and preserve this information.
With the next request, the signed URL contains the access permissions
required, if these are not in conflict with other access permission settings
(e.g., set per document).
The settings determine the access rights to documents in the selected archive
which were archived without a document protection level, or if document
protection is ignored. The document protection level is defined by the
leading application and archived with the document. It defines for which
operations on the document a valid secKey is required.
See also “Activating SecKey Usage for a Logical Archive” on page 105
Select the operations that you want to protect. Only users with a valid
secKey can perform the selected operations. If an operation is not selected,
everybody can perform it.

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SSL
Specifies whether SSL is used in the selected archive for authorized,
encrypted HTTP communication between the Imaging Clients, Archive
Servers, Archive Cache Servers and OpenText Document Pipelines.
• Use: SSL must be used.
• Don't use: SSL is not used.
• May use: The use of SSL for the archive is allowed. The behavior
depends on the clients' configuration parameter HTTP UseSSL (see also
the Open Text Imaging Viewers and DesktopLink - Configuration Guide (CL-
CGD) manual).
OpenText Imaging Java Viewer does not support SSL.
Document deletion
Here you decide whether deletion requests from the leading application are
performed for documents in the selected archive, and what information is
given. You can also prohibit deletion of documents for all archives of the
Archive Server. This central setting has priority over the archive setting.
See also: “Setting the Operation Mode of Archive Server” on page 332.
Deletion is allowed
Documents are deleted on request, if no maintenance mode is set and the
retention period is expired.
Deletion Causes error
Documents are not deleted on request, even if the retention period is
expired. A message informs the administrator about deletion requests.
4. Click OK to resume.

5.2.3 Configuring the Archive Settings


In the Settings tab of the properties dialog, you specify how documents are handled
in the archive.

To configure the settings of a logical archive:


1. Select the logical archive in the Original Archives object of the console tree.
2. Click Properties in the action pane. The property window of the archive opens.
3. Select the Settings tab. Check the settings and modify them, if needed.
Compression
Activates data compression for the selected archive.
See also: “Data Compression” on page 66
Encryption
Activates the data encryption to prevent that unauthorized persons can
access archived documents.
See also: “Encrypted Document Storage” on page 106.

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Blobs
Activates the processing of blobs (binary large objects).
Very small documents are gathered in a meta document (the blob) in the disk
buffer and are written to the storage medium together. The method
improves performance. If a document is stored in a blob, it can be destroyed
only when all documents of this blob are deleted. Thus, blobs are not
supported in single-file storage scenarios and should not be used together
with retention periods.
Single instance
Enables single instance archiving.
See also: “Single Instance” on page 67.
Deferred archiving
Select this option, if the documents should remain in the disk buffer until the
leading application allows Archive Server to store them on final storage
media.
Example: The document arrives in the disk buffer without a retention period
and the leading application will provide the retention period shortly after.
The document must not be written to the storage media before it gets the
retention period. To ensure this processing, enable the Event based
retention option in the Edit Retention dialog box; see “Configuring the
Archive Retention Settings” on page 81.
Audit enabled
If auditing is enabled, all document-related actions are audited (see
“Configuring Auditing” on page 315).
Cache enabled
Activates the caching of documents to the DS cache at read access.
Cache
Pull down menu to select the cache path. Before you can assign a cache path,
you must create it. (See “Creating and Deleting Caches” on page 54 and
“Configuring Caches” on page 53).
4. Click OK to resume.

5.2.4 Configuring the Archive Retention Settings


In the Retention tab of the properties dialog, you specify document lifecycle
requirements. When the retention period of a document is expired and deletion is
not otherwise prohibited, Archive Server accepts and executes deletion requests
from the leading application.

To configure the retention of a logical archive:


1. Select the logical archive in the Original Archives object of the console tree.
2. Click Properties in the action pane. The property window of the archive opens.
3. Select the Retention tab. Check the settings and modify them, if needed.

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No retention
Use this option if the leading application does not support retention, or if
retention is not relevant for documents in the selected archive. Documents
can be deleted at any time if no other settings prevent it.
No retention – read only
Like No retention, but documents cannot be changed.
Retention period of x days
Enter the retention period in days. The retention period of the document is
calculated by adding this number of days to the archiving date of the
document. It is stored with the document.
Event based retention
This method is used if a retention period is required but at the time of
archiving, it is unknown when the retention period will start. The leading
application must send the retention information after the archiving request.
When the retention information arrives, the retention period is calculated by
adding the given period to the event date. Until the document gets the
calculated retention period it is secured with maximum (infinite) retention.
You can use the option in two ways:
Together with the Deferred archiving option
The leading application sends the retention period separately from and
shortly after the archiving request (for example, in Extended ECM for
SAP Solutions). The documents should remain in the disk buffer until
they get their retention period. They are written to final storage media
together with the calculated retention period when the leading
application requests it. To ensure this scenario, enable the Deferred
archiving option in the Settings tab; see “Configuring the Archive
Settings” on page 80. Regarding storage media and deletion of
documents, the scenario does not differ from that with a given Retention
period of x days.
Without the Deferred archiving option
The retention period is set a longer time after the archiving request, and
the document should be stored on final storage media during this time.
For example, in Germany, personnel files of employees must be stored
for 5 years after the employee left the company. The files are immediately
archived on storage media, and the retention period is set at the leaving
date. This scenario is only supported for archives with HDSK pool or
Single File (VI) pool (if supported by the storage system). In all other
pools, the documents would be archived with infinite retention, and the
retention period cannot be changed after archiving (only with migration).
For the same reason, do not use blobs in this scenario.
Infinite retention
Documents in the archive never can be deleted. Use this setting for
documents that must be stored for a very long time.

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5.2 Creating and Configuring Logical Archives

Destroy (unrecoverable)
This additional option is only relevant for archives with hard disk storage. If
enabled, the system at first overwrites the file content several times and then
deletes the file.
4. Click OK to resume.

Important
Documents with expired retention period are only deleted, if:
• document deletion is allowed; see “Configuring the Archive Security
Settings” on page 79, and
• no maintenance mode is set; see “Setting the Operation Mode of Archive
Server” on page 332.

See also:
• “Retention” on page 69
• “When the Retention Period Has Expired” on page 217

5.2.5 Activating and Configuring Timestamp Usage


In the Timestamps tab of the properties dialog, you specify whether timestamps are
to be used for verifying documents. In addition, you can choose between different
timestamp verification levels.
Note: In addition to old timestamps and ArchiSig timestamps, each document
can have a timestamp assigned by a client (e.g., Document Pipeline). This has
to be taken into account when setting the timestamp verification handling, i.e.
• if No Timestamps is activated
• or if ArchiSig is activated.

To configure timestamps of a logical archive:


1. Select the logical archive in the Original Archives object of the console tree.
2. Click Properties in the action pane. The property window of the archive opens.
3. Select the Timestamps tab. In the Timestamps area, select one of the following
options:
Old Timestamps
Use old timestamps.
Note: Cannot be used any more. Only visible for compatibility reasons.
No Timestamps
No use of timestamps, i.e., Archive Server generates no timestamp for the
archived documents.

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ArchiSig
Enables ArchiSig timestamp usage, i.e., an ArchiSig timestamp is generated
for the archived documents.
For a description of ArchiSig, see “Timestamp Usage” on page 111.
4. In the Verification area, select one of the following options:
None
Timestamps are not verified. Each requested document is delivered.
Relaxed
Timestamps are verified. Each requested document is delivered. If the
timestamp cannot be verified, an auditing entry is written (if auditing is
enabled).
Strict
Timestamps are verified. Requested documents are delivered only if the
timestamp is verified.
In addition, an auditing entry is written (if auditing is enabled).
Note: Even if no timestamps are used, documents can have timestamps
assigned by clients. If not verified, these documents cannot be
delivered.
5. Click OK to resume.

5.3 Creating and Modifying Pools


At least one pool belongs to each logical archive. A pool contains physical storage
volumes for long time storage. These volumes are written in the same way. The
physical storage media are assigned to the pool either automatically or manually.
The procedure for creating and configuring a pool depends on the pool type. The
main differences in the configuration are:
• Usage of a disk buffer. All pool types, except the HDSK (write through) pools,
require a buffer.
• Settings of the Write job. The Write job writes the data from the buffer to the
final storage media. For all pool types, except the HDSK pool, a Write job must
be configured.
To determine the pool type that suits the scenario and the storage system in use, see
the Storage Platform Release Notes in the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/open/12331031)).
For more information on pools and pool types, see “Pools and Pool Types” on
page 33.

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5.3 Creating and Modifying Pools

5.3.1 Creating and Modifying a HDSK (Write-Through) Pool


The HDSK (write-through) pool is the only pool that works without a buffer. Each
document is directly written to the storage media, in this case a local hard disk
volume or SAN system. Thus, no Write job must be configured. Before you can
create a pool, create the logical archive; see “Creating and Configuring Logical
Archives” on page 78.
Note: HDSK pools are not intended for use in productive archive systems but
for test purposes and special requirements. Use not more than one HDSK pool.

To create a HDSK pool:


1. Select Original Archives in the Archives object in the console tree.
2. Select the designated archive in the console tree.
3. Click New Pool in the action pane. The window to create a new pool opens.
4. Enter a unique, descriptive Pool name. Consider the naming conventions; see
“Naming rule for archive components” on page 65.
5. Select Write through (HSDK) and click Next.
6. Select a Storage tier (see “Creating and Modifying Storage Tiers” on page 91).
The name of the associated compression job is created automatically.
7. Click Finish to create the pool.
8. Select the pool in the top area of the result pane and click Attach Volume. A
window with all available hard-disk volumes opens (see “Creating and
Modifying Disk Volumes” on page 46).
9. Select the designated disk volume and click OK to attach it.

Scheduling the To schedule the associated compression job, select the pool and click Edit Compress
compression job Job in the action pane. Configure the scheduling as described in “Configuring Jobs
and Checking Job Protocol” on page 95.
Modifying a To modify pool settings, select the pool and click Properties in the action pane. Only
HDSK pool the assignment of the storage tier can be changed.

5.3.2 Creating and Modifying Pools with a Buffer


All pool types that use a disk buffer are created in the same way. The only
differences are the settings of the Write job. This section describes the main steps to
create pools. The special settings for the Write job are described in separate sections.

To create a pool:
1. Select Original Archives in the Archives object in the console tree.
2. Select the designated archive in the console tree.

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Chapter 5 Configuring Archives and Pools

3. Click New Pool in the action pane. The window to create a new pool opens.
4. Enter a unique (per archive), descriptive Pool name. Consider the naming
conventions; see “Naming rule for archive components” on page 65
5. Select the designated pool type and click Next.
6. Enter additional settings according to the pool type:
• “Write At-Once Pool (ISO) Settings” on page 86
• “Write Incremental (IXW) Pool Settings” on page 88
• “Single File (VI, FS) Pool Settings” on page 90
7. Click Finish to create the pool.
8. Select the pool in the top area of the result pane and click Attach Volume. A
window with all available hard-disk volumes opens (see “Creating and
Modifying Disk Volumes” on page 46).
9. Select the designated disk volume and click OK to attach it.
10. Schedule the Write job; see “Configuring Jobs and Checking Job Protocol” on
page 95.

Modifying a pool To modify pool settings, select the pool and click Properties in the action pane.
Depending on the pool type you can modify settings or assign another buffer.

Important
You can assign another buffer to the pool. If you do so, make sure that:
• all data from the old buffer is written to the storage media,
• the backups are completed,
• no new data can be written to the old buffer.
Data that remains in the buffer will be lost after the buffer change.

5.3.2.1 Write At-Once Pool (ISO) Settings


Below you find the settings for the configuration of write at-once pools.

Storage Selection
Storage tier
Select the designated storage tier (see “Creating and Modifying Storage Tiers” on
page 91).

Buffering
Used disk buffer
Select the designated buffer (see “Configuring Buffers” on page 47).

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5.3 Creating and Modifying Pools

Writing
Write job
The name of the associated Write job is created automatically. The name can
only be changed during creation, but not modified later. To schedule the Write
job, see “Configuring Jobs and Checking Job Protocol” on page 95.
Original jukebox
Select the original jukebox.
Volume Name Pattern
Defines the pattern for creating volume names.
$(PREF)_$(ARCHIVE)_$(POOL)_$(SEQ) is set by default. $(ARCHIVE) is the
placeholder for the archive name, $(POOL) for the pool name and $(SEQ) for an
automatic serial number. The prefix $(PREF) is defined in Configuration, search
for the Volume name prefix variable (internal name: ADMS_PART_PREFIX;
see “Searching Configuration Variables” on page 212). You can define any
pattern, only the placeholder $(SEQ) is mandatory. You can also insert a fixed
text. The initialization of the medium is started by the Write job.
Click Test Pattern to view the name planned for the next volume based on this
pattern.
Allowed media type
Here you specify the permitted media type. ISO pools support:
DVD-R You find the supported DVD-R types in the Release Notes Storage Platforms;
see the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/12331031).
WORM You find the supported WORM types in the Release Notes Storage Platforms;
see the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/12331031).
HD-WO HD-WO is the media type supported with many storage systems. An HD-WO
medium combines the characteristics of a hard disk and WORM – fast access
to documents and secure document storage. Enter also the maximum size of
an ISO image in MB, separated by a colon:

For some storage systems, the maximum size is not required; see the docu-
mentation of your storage system in the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/12331031).

Number of volumes
Number of ISO volumes to be written in the original jukebox. This number
consists of the original and the backup copies in the same jukebox. For virtual
jukeboxes (HD-WO media), the number of volumes must always be 1, as
backups must not be written to the same medium in the same storage system.
Minimum amount of data
Minimum amount of data to be written in MB. At least this amount must have
been accumulated in the disk buffer before any data is written to storage media.
The quantity of data that you select here depends on the media in use. For HD-WO

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media type, the value must be less than the maximum size of the ISO image that
you entered in the Allowed media type field.

Backup
Backup enabled
Enable this option if the volumes of a pool are to be backed up locally in a
second jukebox of this Archive Server. During the backup operation, the
Local_Backup jobs only considers the pools for which backup has been enabled.

See also: “Backup of ISO Volumes” on page 239


Exception
For a local backup of optical ISO media, the Write job is already configured
in such a way that multiple ISO media are written in the same jukebox. The
Backup option is not required.
Backup jukebox
Select the backup jukebox. For virtual jukeboxes with HD-WO media, we
strongly recommend to configure the original and backup jukeboxes on
physically different storage systems.
Number of backups
Number of backup media that is written in the backup jukebox. For virtual
jukeboxes (HD-WO media), the number of backups is restricted to 1.
Number of drives
Number of write drives that are available on the backup jukebox. The setting is
only relevant for physical jukeboxes.

See also:
• “Creating and Modifying Pools with a Buffer” on page 85
• “Pools and Pool Types” on page 33

5.3.2.2 Write Incremental (IXW) Pool Settings


Below you find the settings for the configuration of write incremental pools.

Storage Selection
Storage tier
Select the designated storage tier (see “Creating and Modifying Storage Tiers” on
page 91).

Buffering
Used disk buffer
Select the designated buffer (see “Configuring Buffers” on page 47).

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5.3 Creating and Modifying Pools

Initializing
Auto initialization
Select this option if you want to initialize the IXW media in this pool
automatically; see also “Initializing Storage Volumes” on page 60.
Original jukebox
Select the original jukebox.
Volume Name Pattern
Defines the pattern for creating volume names.
$(PREF)_$(ARCHIVE)_$(POOL)_$(SEQ) is set by default. $(ARCHIVE) is the
placeholder for the archive name, $(POOL for the pool name and $(SEQ) for an
automatic serial number. The prefix $(PREF) is defined in Configuration, search
for the Volume name prefix variable (internal name: ADMS_PART_PREFIX;
see “Searching Configuration Variables” on page 212). You can define any
pattern, only the placeholder $(SEQ) is mandatory. You can also insert a fixed
text. The initialization of the medium is started by the Write job.
Click Test Pattern to view the name planned for the next volume based on this
pattern.
Allowed media type
The media type is always WORM, for both WORM and UDO media.

Writing
Write job
The name of the associated Write job is created automatically. The name can
only be changed during creation, but not modified later. To schedule the Write
job, see “Configuring Jobs and Checking Job Protocol” on page 95.
Number of drives
Number of write drives that are available on the original jukebox.
Auto finalization
Select this option if you want to finalize the IXW media in this pool
automatically; see also “Finalizing Storage Volumes” on page 233.
Filling level of volume: ... %
Defines the filling level in percent at which the volume should be finalized. The
Storage Manager automatically calculates and reserves the storage space
required for the ISO file system. The filling level therefore refers to the space
remaining on the volume.
and last write process: ... days
Defines the number of days since the last write access.

Backup
Backup enabled
Enable this option if the volumes of a pool are to be backed up locally in a
second jukebox of this Archive Server. During the backup operation, the
Local_Backup jobs only considers the pools for which backup has been enabled.

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Chapter 5 Configuring Archives and Pools

Backup jukebox
Select the backup jukebox.
Number of backups
Number of backup media that is written in the backup jukebox.
Number of drives
Number of write drives that are available on the backup jukebox. The setting is
only relevant or physical jukeboxes.

See also:
• “Creating and Modifying Pools with a Buffer” on page 85
• “Pools and Pool Types” on page 33

5.3.2.3 Single File (VI, FS) Pool Settings


Below you find the settings for the configuration of single file pools.

Storage Selection
Storage tier
Select the designated storage tier (see “Creating and Modifying Storage Tiers” on
page 91).

Buffering
Used disk buffer
Select the designated buffer (see “Configuring Buffers” on page 47).

Writing
Write job
The name of the associated Write job is created automatically. The name can
only be changed during creation, but not modified later. To schedule the Write
job, see “Configuring Jobs and Checking Job Protocol” on page 95.
Documents written in parallel
Number of documents that can be written at once.

See also:
• “Creating and Modifying Pools with a Buffer” on page 85
• “Pools and Pool Types” on page 33

5.3.3 Marking the Pool as Default


The default pool is only used if no storage tier is assigned to the content.

To mark a pool as default:


1. Select Original Archives in the Archives object in the console tree.

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5.4 Creating and Modifying Storage Tiers

2. Select the designated archive in the console tree.


3. Select the pool, which should be the default pool, in the top area of the result
pane.
4. Click Set as Default Pool in the action pane and click OK to confirm.

5.4 Creating and Modifying Storage Tiers


Tiered storage is the assignment of different categories of data to different types of
storage media in order to reduce storage cost. Categories can be based on levels of
protection needed, performance requirements, frequency of use and other
considerations. The storage tier is the only information a client can receive about a
logical archive and consequently can use (only) storage tiers to decide where to store
a document.

Example 5-1: Some storage tiers examples


• Business-critical
Description: Important to the enterprise, reasonable performance, good
availability
• Accessible Online Data
Description: Low access
• Nearline Data
Description: Rare access, large volumes

To create a storage tier:


1. Select Storage Tiers in the System object. The present storage tiers are listed in
the result pane.
2. Click New Storage Tier in the action pane.
3. Enter name and a short description of the storage tier.
4. Click Finish.

Modifying To modify a storage tier, select it and click Properties in the action pane. Proceed in
storage tiers the same way as when creating a storage tier.

See also:
• “Creating and Modifying Pools” on page 84

5.5 Enabling Certificates


For each archive, one or several authentication certificates can be enabled (or
disabled, if required).

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Chapter 5 Configuring Archives and Pools

For further information, see “Configuring a Certificate for Authentication” on


page 122.

Important
In case you are using Archive Cache Server, consider that a re-initialization
in secure environments can only work if the current certificates are available
on the Archive Cache Server. To avoid problems, the Update documents
security setting must be deselected before certificates are enabled; see step 3.

To enable certificates:
1. Select the logical archive in the Original Archives or Replicated Archives object
of the console tree.
Tip: Alternatively, you can also navigate to System > Key Store >
Certificates.
2. Select the Certificates tab in the result pane.
For scenarios using an Archive Cache Server, go on with step 3.
Otherwise, go on with step 4.
3. If an Archive Cache Server is assigned to a logical archive, proceed as follows:
a. Select Original Archives in the Archives object of the console tree.
b. Select the logical archive in the console tree.
c. Click Properties in the action pane and select the Security tab.
d. Temporarily clear Update documents and click OK.
4. Select the respective certificate by its name (in the result pane).
5. Click Enable or Disable in the action pane.
The certificate is enabled or disabled, respectively.

5.6 Changing the Server Priorities


If you use several servers for an archive, you have to specify the sequence used to
search for documents in the selected archive. The server at the top of this list is
accessed first. If access is refused, the request is routed to the second server in the
list. This enables you to specify that a server first searches in its own replicated
archives before searching in the original archive on the original server or vice versa.

Configuring the server priorities is necessary in case of using replicated or external


archives; see “Configuring the Remote Standby Server” on page 182.

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5.6 Changing the Server Priorities

To change the server priorities:


1. Select the logical archive in the Original Archives, Replicated Archives, or
External Archives object of the console tree.
2. Click Change Server Priorities in the action pane.
3. In the Change Server Priorities window, select the server(s) to add from the
Related servers list on the left.
Click the button to move the selected server(s) to the Set priorities list.
Note: You can use up to three servers.
4. Use the arrows on the right to define the order of the servers: Select a server and
click the or to move the server up or down in the list, respectively.
If you want to remove a server from the priorities list, select the server to
remove and click the button.
5. Click Finish.

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Chapter 6
Configuring Jobs and Checking Job Protocol
A job is a recurrent task that is automatically started according to a time schedule or
when certain conditions are met. Jobs related to an Archive Server are set up during
installation of an Archive Server. Pool and Archive Cache Server jobs (Write,
Purge_Buffer and Copy_Back) are configured when the pool is created or an
Archive Cache Server is attached to a logical archive. The successful execution of
jobs can be checked in a protocol.

6.1 Important Jobs and Commands


The tables list all pre-configured jobs and commands for user-defined jobs.

Table 6-1: Preconfigured jobs

Name Command Description


Compress_Storm_Statistics compress_storm_stati Compresses the statistic files
stics written by STORM; see “Sto-
rage Manager Statistics” on
page 321 .
Delete_Empty_Volumes delete_empty_volumes Deletes volumes that contain
only deleted documents
whose retention period has
expired in Document Service
and STORM.
Local_Backup backup Writes the backup of a vol-
ume to a local backup juke-
box, for all pools where the
Backup option is enabled.
Organize_Accounting_Data organizeAccData Archives or deletes old ac-
counting data; see “Account-
ing” on page 318.
Purge_Expired purge_expired Deletes abandoned files from
storage, which are listed in
the ds_to_be_deleted table,
by executing dsPurgeExp -r
now. The files in this table are
logically deleted but not yet
physically deleted. Works
only for GS and HDSK/HSM
volumes.

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Chapter 6 Configuring Jobs and Checking Job Protocol

Name Command Description


Save_Storm_Files save_storm_files Performs a backup of STORM
configuration files and the
IXW file system information;
see “Backing Up and Restor-
ing of the Storage Manager
Configuration” on page 247.
Synchronize_Replicates synchronize Replicates the data in a re-
mote standby scenario.
SYS_CLEANUP_ADMAUDIT Audit_Sweeper Deletes administrative audit
information that are older
than a given number of days;
see “Auditing or
SYS_CLEANUP_ADMAUDIT
job” on page 318. Do not acti-
vate this job if you use the
auditing feature.
SYS_CLEANUP_PROTOCOL Protocol_Sweeper Deletes old job protocol en-
tries; see also “Checking the
Execution of Jobs” on
page 101.
SYS_EXPIRE_ALERTS Alert_Cleanup Deletes notifications of the
“alert” type that are older
than a given number of hours.
The default is 48 hours and
can be changed in: Configura-
tion, search for the Duration
after alerts expire variable
(internal name:
ADMS_ALRT_EXPIRE; see
“Searching Configuration Va-
riables” on page 212).
SYS_REFRESH_ARCHIVE Refresh_Archive_Info Synchronizes the configura-
tion information of the known
Archive Servers.

Table 6-2: Pool-related jobs

Command Description
Write_CD Writes data from disk buffer to storage media as ISO images, belongs
to ISO pools.
Write_WORM Writes data incrementally from disk buffer to WORM and UDO, be-
longs to IXW pools.
Write_GS Writes single files from disk buffer to a storage system through the
interface of the storage system (vendor interface), belongs to Single
File (VI) pools.

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6.1 Important Jobs and Commands

Command Description
Write_HDSK Writes single files from disk buffer to the file system of an external
storage system, belongs to Single File (FS) pools.
Purge_Buffer Deletes the contents of the disk buffer according to conditions; see
“Configuring Buffers” on page 47.
backup_pool Performs the backup of all volumes of a pool.
Compress_HDSK Compresses the data in an HDSK pool.

Table 6-3: Other jobs

Command Description
Copy_Back Transfers cached documents from the Archive Cache Server to the
Archive Server. The Copy_Back job is disabled by default and must
only be enabled for Archive Servers with enabling “write back”
mode. See “Configuring Archive Cache Server” on page 193. By
default, documents not older than three days are transferred. A
message appears if there are older documents remaining. The default
setting can be modified by changing the job settings.
Add the argument: -i <days> to set the interval.

Typically, the job is scheduled to start in times of low network traffic.


Migrate_Volumes Controls the operation of the Migration service that performs media
migration; see “Migration” on page 255.
compare_backup_ Checks one or more backup IXW volumes. Enter the volume name(s)
worms as argument. You can use the * wildcard. If no argument is set, all
backup IXW volumes in all jukeboxes are compared.
hashtree Builds the hash trees for ArchiSig timestamps; see “ArchiSig time-
stamps” on page 111.
pagelist Creates the index information for SAP print lists (pagelist). No ar-
gument required. For security settings, see “Configuring security
settings” on page 97.
start<DPname> Starts the Document Pipelines for the import scenarios:
• import content (documents/data) with extraction of attributes
from content (CO*),
• import content (documents/data) and attributes (EX*),
• import forms (FORM).
See OpenText Document Pipelines - Overview and Import Interfaces (AR-
CDP) for more information.

Configuring security settings


For secure pagelist job handling, a certificate is required.
The certificate is sent to the Archive Server with the putCert command or imported
with the Import Certificate for Authentication utility (see “Configuring a
Certificate for Authentication” on page 122). You can use the certtool utility

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Chapter 6 Configuring Jobs and Checking Job Protocol

(command line) to create a certificate, or to generate a request to get a trusted


certificate. For details, see “Creating a Certificate Using the Certtool” on page 119.
Further For details on certificates, see “Certificates” on page 117.
information

6.2 Starting and Stopping the Scheduler


After installation, the scheduler is running by default. The jobs are started
depending on their settings (see “Setting the Start Mode and Scheduling of Jobs” on
page 100). If the scheduler is stopped, all started jobs are continued and finished but
no other jobs are started until the scheduler is started again.

To start or stop the scheduler:


1. Select Jobs in the System object in the console tree.
2. Depending on the actual status of the scheduler click Start Scheduler or Stop
Scheduler in the action pane to change the status. The actual status is displayed
in the first line of the jobs tab.

To start and stop certain jobs, see “Starting and Stopping Jobs” on page 98.

6.3 Starting and Stopping Jobs


Jobs can also be started and stopped manually if necessary.

To start or stop jobs:


1. Select Jobs in the System object in the console tree.
2. Select the Jobs tab in the top area of the result pane. The jobs are listed.
3. Select the job you want to start or stop.
4. Depending on the actual status of the job, click Start or Stop in the action pane
to change the status of the job.

6.4 Enabling and Disabling Jobs


Jobs can be disabled to avoid their execution. Some jobs are disabled by default and
must be enabled manually if necessary.

To enable or disable jobs:


1. Select Jobs in the System object in the console tree.
2. Select the Jobs tab in the top area of the result pane. The jobs are listed.
3. Select the job you want to enable or disable.
4. Click Enable or Disable in the action pane to change the status of the job.

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6.5 Checking Settings of Jobs

6.5 Checking Settings of Jobs


To check a job:
1. To check, create, modify and delete jobs, select Jobs in the System object in the
console tree.
2. Select the Jobs tab in the top area of the result pane. The jobs are listed.
3. Select the job you want to check. The latest message of this job is listed in the
bottom area of the result pane.
4. Click Edit to check details of the job. See also “Creating and Modifying Jobs” on
page 99.

6.6 Creating and Modifying Jobs


Most of the jobs are created automatically. For example, pool-related jobs (Write,
Purge_Buffer and Copy_Back ) are configured when the pool is created. These jobs
can be modified later if necessary. Jobs can also be created manually to start jobs
automatically, e.g. the Alert_Cleanup job which is not archive or pool-related.

To create a job:
1. Select Jobs in the System object in the console tree.
2. Select the Jobs tab in the top area of the result pane.
3. Click New Job in the action pane. The wizard to create a new job opens.
4. Enter a name for the new job. Select the command and enter the arguments
depending on the job.
Name
Unique name of the job that describes its function so that you can distinguish
between jobs having the same command. Do not use blanks and special
characters. You cannot modify the name later.
Command
Select the job command to be executed. See also “Important Jobs and
Commands” on page 95.
Argument
Entries can expand the selected command. The entries in the Arguments
field are limited to 250 characters. See also “Important Jobs and Commands”
on page 95.
5. Select the start mode of the job and click Next.
6. Depending on the start mode, define the scheduling settings or the previous job.
See also “Setting the Start Mode and Scheduling of Jobs” on page 100.
7. Click Finish to complete.

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Modifying jobs To modify a job, select it and click Edit in the action pane. Proceed in the same way
as when creating a job.

6.7 Setting the Start Mode and Scheduling of Jobs


The start mode and the scheduling must be defined when you add or edit an job. A
wizard supports you to define the proper settings; see also “Creating and Modifying
Jobs” on page 99.
A job can be started:
• at a certain time,
• when another job is finished,
• when another job is finished with a certain return value,
• at a certain time when an job has finished.
Start Mode
Specification of the start mode. Check the mode to define specific settings.
Scheduled
If you use this start mode, you can define the start time of the job, specified
by month, day, hour and minute. Thus, you can define daily, weekly and
monthly jobs or define the repetition of jobs by setting a frequency (hours or
minutes).
After previous job finished
If you use this start mode, you can specify the type of action that is to be
performed before the job is started. You can select between successfully
starting of the Administration Server and other jobs.
The return value indicates the result of a job run. If an job finishes
successfully, it usually returns the value 0. To start a job only when the
previous job finished successfully, enter 0 into the Return Value field.
If you use the Time Frame option, you can specify a time period within the
execution of the job is allowed.

General recommendations for job scheduling


• Distribute the jobs over the 24-hour-day.
• Jobs accessing the database on the same server must not collide, for example, the
Write jobs, Local_Backup job and Purge_Buffer jobs.

• Monitor the job messages and check the time period the jobs take. Adapt the job
scheduling accordingly.

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6.8 Checking the Execution of Jobs

Scheduling for jobs using jukeboxes


• Jobs accessing jukebox drives must not collide: different Write jobs,
Local_Backup, Synchronize_Replicates (Remote Standby Server) and
Save_Storm_Files.

• Only one drive is used for Write jobs on WORM/UDO. Therefore, only one
WORM/UDO can be written at a time. That means, only one logical archive can
be served at a time.
• Backup jobs need two drives, one for the original, one for the backup media.

6.8 Checking the Execution of Jobs


Jobs are processes that are started automatically in accordance with a predefined
schedule, e.g. jobs for writing storage media or for performing backups. Many of
these jobs run usually at night when Archive Server and network load is low. Every
day, you must check whether the jobs run correctly.
The entries in the job protocol are regularly deleted by the SYS_CLEANUP_PROTOCOL
job that usually runs weekly. You can modify the maximum age and number of
protocol entries in Configuration, search for the Max. number of job protocol
entries variable (internal name: ADMS_PROTOCOL_MAX_SIZE; see “Searching
Configuration Variables” on page 212).

To check the last message of a job:


1. Select Jobs in the System object in the console tree.
2. Select the Jobs tab in the top area of the result pane.
3. Select the job you want to check.
The latest message of the job is listed in the bottom area of the result pane.

To check a job’s protocol:


1. Select Jobs in the System object in the console tree.
2. Select the Protocol tab in the top area of the result pane. All protocol entries are
listed. Protocol entries with a red icon are terminated with an error. Green icons
identify jobs that have run successfully.
3. Select a protocol entry to see detailed messages in the bottom area of the result
pane.
4. Solve the problem.
5. Restart the job.
6. Check whether the execution was successful.

The following table lists the properties of a protocol entry:

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Time Date and time when the job was started


Job User-specific name of the job
ID Execution identification of the job instance. The number appears on job ini-
tialization and is repeated on job execution.
Status INFO indicates that the job was completed successfully.
ERROR indicates that the job was terminated with an error.

Command System command and arguments executed by the job


Message Message generated by Archive Server. It provides more detailed information
about how the job was terminated in case of an error.

To clear the protocol list:


1. Select Jobs in the System object in the console tree.
2. Select the Protocol tab in the top area of the result pane. All protocol entries are
listed.
3. Click Clear protocol list in the action pane.
All protocol entries are deleted.

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Chapter 7
Configuring Security Settings

7.1 Overview
Introduction Archive Server provides several methods to increase security for data transmission
and data integrity:
• secKeys / signed URLs, for verification of URL requests (see “Authentication
Using Signed URLs” on page 104).
• Protection of files and documents (see “Encrypted Document Storage” on
page 106).
• Timestamps to ensure that documents were not modified unnoticed in the
archive (see “Timestamp Usage” on page 111 and “Configuring OpenText
Archive Timestamp Server” on page 129).
These methods make use of:
• Certificates, for authentication, encryption and timestamps (see “Certificates” on
page 117).
• Checksums to recognize and reveal unwanted modifications to the documents
on their way through the archive (see “Using Checksums” on page 126).
Configuration The main GUI elements used for configuration and administration of security
and settings include:
administration

• The Archives node: each time a new archive is added or new pools are created,
security settings are to be configured (Security tab of the Properties dialog).
• The Key Store in the System object of the console tree: used for configuration of
certificates and system keys.
Structure of this This topic describes the main tasks for configuration and administration of security
topic settings. General procedures (e.g. enabling a certificate) are described once and
referred to thereafter.
For each main task, a list of procedures, named “How to ...” tells you what to do.
Further You can find more information on security topics in the “Security” folder in the
information Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/open/15491557).
Configuration settings concerning security topics are described in more detail in the
“Configuration Parameter Reference”; see the following:
• Section 35.2 "Archive Server" in OpenText Archive Server - Administration Help
(AR-H-ACN)

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Chapter 7 Configuring Security Settings

• Section 35.2.2.10 "Security Settings" in OpenText Archive Server - Administration


Help (AR-H-ACN)
• Section 35.2.5 "Key Export Tool (RCIO)" in OpenText Archive Server -
Administration Help (AR-H-ACN)
• Section 35.2.7 "Timestamp Server (TSTP)" in OpenText Archive Server - Admini-
stration Help (AR-H-ACN)

Protecting from computer viruses


To archive “clean” documents, you must protect the documents from
viruses before archiving. Archive Server does not perform any checks for
viruses. To ensure error-free work of Archive Server, locations where
documents are stored temporarily, like disk buffer volumes, cache volumes
and Document Pipeline directories, must not be scanned by any anti-virus
software while Archive Server is using them.

7.2 Authentication Using Signed URLs


Signed URL Archive Server supports verification of secKeys for HTTP communication. A secKey
is an additional parameter in the URL of the archive access. It contains a digital
signature and a signature time and date. The requesting system creates this
signature for the relevant parameters in the URL and the expiration time and signs it
with its private key. This is called signed URL. Archive Server verifies the signature
with the public key and only accepts requests with a valid signature and if the
secKey's expiration time is not expired. Thereby, secKeys prevent the copying of
URLs.
Signed URLs are verified using public keys within certificates; see “Certificates” on
page 117.
If secKeys are used, the administrator must provide the necessary certificate
comprising the appropriate public key for each application. Thus, he has to send or
import the certificates comprising their public keys to the Archive Server. In
addition, the administrator must configure the usage of secKeys on the Archive
Server.
secKey usage A secKey requests the right of access. When a document is accessed, Archive Server
checks whether the secKey should be checked.
How to ... setup authentication based on signed URLs:
• “Activating SecKey Usage for a Logical Archive” on page 105
• “SecKeys from Leading Applications and Components” on page 105
• “SecKeys from SAP” on page 106
• “Configuring a Certificate for Authentication” on page 122

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7.2 Authentication Using Signed URLs

7.2.1 Activating SecKey Usage for a Logical Archive


For each logical archive, special access permissions can be set. These settings are
required if the archive system is configured to support signed URLs (secKeys) and
the archive is used by a leading application using URLs with secKeys.
These signed URLs must include information on these permissions. If the secKey of
a request does not meet the permissions required by the archive, access is denied.
Each permission marked for the current archive has to be checked when verifying
the signed URL.
Activating Select the operations that you want to protect. Only client applications using a valid
secKey usage secKey can perform the selected operations. If an operation is not selected,
everybody can perform it.

To activate secKeys:
1. Select the logical archive in the Original Archives object of the console tree.
2. Click Properties in the action pane. The property window of the archive opens.
3. Select the Security tab. Check the settings and modify them, if needed.
Authentication (SecKey) Required To
Set the archive-specific access permissions:
• Read documents
• Update documents
• Create documents
• Delete documents
4. Click OK to resume.

7.2.2 SecKeys from Leading Applications and Components


Introduction secKeys can be used to secure the communication between Content Server,
Transactional Content Processing, Imaging: Enterprise Scan and Archive Server.
Client programs of Archive Server, for example Enterprise Scan, OpenText
Document Pipeline and Content Server, also support secKeys.
See “Activating SecKey Usage for a Logical Archive” on page 105, Certtool
“Creating a Certificate Using the Certtool” on page 119 and “Configuring a
Certificate for Authentication” on page 122.

To configure secKey usage for leading applications:


1. Create a certificate with the certtool utility (command line), or create the
request and send it to a trust center (see Table 7-1 on page 120 and Table 7-2 on
page 121).

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Example for the a result: the <key>.pem file contains the private key and is used
to sign the URL. <cert>.pem contains the public key and the certificate that
Archive Server uses to verify the signatures.
2. Store the certificate and the private key on the server of your leading application
(see the corresponding Administration Guide for details). Correct the path, if
necessary, and add the file names.
By storing the certificates in the file system, they are recognized by Enterprise
Scan and the client programs.

Important
For security reasons, limit the read permission for these directories to
the system user (Windows) or the archive user (UNIX).

3. To provide the certificate to the Archive Server use one of the following options:
• Import the certificate, see “Importing an Authentication Certificate” on
page 123.
Or:
• Send the certificate with the putcert command (see Table 7-3 on page 121).
Repeat this step, if you want to use the certificate for several archives.
4. Enable the certificate (see “Enabling a Certificate” on page 119).

7.2.3 SecKeys from SAP


Introduction secKeys can be used if the SAP Content Server HTTP Interface 4.5 (ArchiveLink 4.5) is
used for communication between the SAP system and the Archive Server.
How to ... configure secKey usage for SAP systems:
• Create private key and certificate on the application side.
• Send the certificate to Archive Server using the OAHT transaction. There, you
enter the target Archive Server and the archives for which the certificate is valid.
• “Configuring a Certificate for Authentication” on page 122

7.3 Encrypted Document Storage


Document Document data, in particular critical data, can be stored on the storage device in an
encryption encrypted manner. Thus, the documents cannot be read without an archive system
and a key for decryption.
Document encryption is performed during the transfer of the documents from the
buffer to the storage device by the Write job. Documents in the buffer remain
unencrypted.

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7.3 Encrypted Document Storage

For document encryption, a symmetric key (system key) is used. The administrator
creates this system key and stores it in the Archive Server's keystore. The system key
itself is encrypted on the Archive Server with the Archive Server’s public key and
can then only be read with the help of the Archive Server's private key. RSA
(asymmetric encryption) is used to exchange the system key between the Archive
Server and the remote standby server.
Encryption of documents can be enabled per logical archive.
Exception HDSK pools (write through)
HDSK pools do not use a buffer. To encrypt documents use the designated
Compress_ job, see “Data Compression” on page 66.

Note: HDSK pools are not released for use in productive archive systems. Use
them only for test purposes.
How to ... setup document encryption:
• “Activating Encryption Usage for a Logical Archive” on page 107
• “Creating a System Key for Document Encryption” on page 107
• “Exporting and Importing System Keys” on page 108
• “Configuring a Certificate for Document Encryption” on page 125

7.3.1 Activating Encryption Usage for a Logical Archive


Introduction For each logical archive encryption can be activated/deactivated separately. If
enabled, a system key and the respective encryption certificate have to be created,
see “Creating a System Key for Document Encryption” on page 107.

To activate encryption usage:


1. Select the logical archive in the Original Archives object of the console tree.
2. Click Properties in the action pane. The property window of the archive opens.
3. Select the Security tab. Activate Encryption (mark the check box).
4. Click OK to resume.

7.3.2 Creating a System Key for Document Encryption


System key The system key (arbitrary symmetric key) is used to encrypt documents stored on a
logical archive. To make encryption safer, a new system key can be created after
some time. But, only one system key can be active at a time. Documents are always
encrypted using the currently valid system key. System keys that are not used any
longer, remain in the key store. Documents, encrypted with a system key not equal
to the currently valid system key, are decrypted with the appropriate system key
referred to within the document.

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System keys are encrypted using the encryption certificate (see “Configuring a
Certificate for Document Encryption” on page 125).

To create a system key:

Caution
Be sure to store this key securely, so that you can re-import it if necessary.
If the key gets lost, the documents that were encrypted with it can no
longer be read!
Do not delete any key if you set a newer one as current. It is still used for
decryption.

1. Select Key Store in the System object of the console tree.


2. Select the System Keys object of the console tree.
3. Click Generate System Key in the action pane. A new key is generated.
4. Export the new system key with the recIO command line tool and store it at a
safe place (see “Exporting and Importing System Keys” on page 108).
5. Make a backup of the key/certificate pair used by recIO to encrypt the System
Keys:
Copy the <OT config AS>/config/setup/as.pem file and store it alongside
with the output of recIO from the preceding step and at a save place.
This information can be necessary in restore scenarios.
6. Select the created system key and click Set as current key. A key can only be set
as current key if it is successfully exported (see step 4!).
New documents are encrypted now with the current key, while decryption
always uses the appropriate key.

Handling for The Synchronize_Replicates job updates the system keys and certificates between
replicated Archive Servers before it synchronizes the documents. The system keys are
archives
transmitted encrypted.
If you do not want to transmit the system keys through the network, you can also
export them from the original server to an external data medium and re-import
them on the remote standby server (see “Exporting and Importing System Keys” on
page 108).

7.3.3 Exporting and Importing System Keys


The contents of the System key node (all keys) of an Archive Server can be exported
and imported with the recIO command line tool. The program must be executed
directly on the Archive Server.

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7.3 Encrypted Document Storage

Important
In the case of system failure or restore scenarios it can be vital to have
backups of the system key (and the related certificates).

recIO <command> [<options>]

The following commands are available:


L
Lists the contents of the System key node (without the keys themselves) in a
table.
The user must log on.
Example:
sunny:~> /usr/ixos-archive/bin/recIO L
IMPORTANT: -----------------------------------------------------
IMPORTANT: recIO (release) 10.0.0.724
IMPORTANT: -----------------------------------------------------
recIO 10.0.0.724 (C) 2001-2010 Open Text Corporation
This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)
Please authenticate!
User :dsadmin
Password :
idx ID c x created imported origin
---------------------------------------------------------------------------
1 EA03BDAF9ABB85A1 1 1 2010/01/18 17:26:01 ----/--/-- --:--:-- sunny
2 1EE312C064A27F73 0 1 2009/11/03 14:28:08 2010/05/14 15:14:52 hausse
3 3C5DE677C3707700 0 0 2010/01/05 17:52:57 2010/05/14 15:14:52 emma

E
Exports the contents of the System key node. Use the export in particular to
store the system keys for document encryption.
The user must log on and specify a path for the export files. The option -t NN:MM
splits the contents of the key store into several different files (MM; maximum 8).
At least NN files must be reimported in order to restore the complete key store.
Example:
sunny:~> /usr/ixos-archive/bin/recIO E -t 3:5
IMPORTANT: -----------------------------------------------------
IMPORTANT: recIO (release) 10.0.0.724
IMPORTANT: -----------------------------------------------------
recIO 10.0.0.724 (C) 2001-2010 Open Text Corporation
This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)
Please authenticate!
User :dsadmin
Password :
Writing keystore with 3 system-keys to 5 token-files (3 required to restore)
Token[1/5] (default = /floppy/key.pem )
File (CR to accept above) : p1.pem
Token[2/5] (default = /floppy/key.pem )
File (CR to accept above) : p2.pem
Token[3/5] (default = /floppy/key.pem )
File (CR to accept above) : p3.pem
Token[4/5] (default = /floppy/key.pem )
File (CR to accept above) : p4.pem
Token[5/5] (default = /floppy/key.pem )
File (CR to accept above) : p5.pem

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V
Verifies the contents of the System key node against the exported files.
The user must log on and specify the path for the exported data. Then the
exported data is compared with the key store on the Archive Server.
Example:
sunny:~> /usr/ixos-archive/bin/recIO V
IMPORTANT: -----------------------------------------------------
IMPORTANT: recIO (release) 10.0.0.724
IMPORTANT: -----------------------------------------------------
recIO 10.0.0.724 (C) 2001-2010 Open Text Corporation
This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)
Please authenticate!
User :dsadmin
Password :
Token[1/?] (default = /floppy/key.pem)
File (CR to accept above) : p1.pem
Token[2/3] (default = /floppy/key.pem)
File (CR to accept above) : p2.pem
Token[3/3] (default = /floppy/key.pem)
File (CR to accept above) : p3.pem
key 1 : 1EE312C064A27F73 : OK
key 2 : BEEB5213EF5FFABF : OK
key 3 : 10C8D409E585E43B : OK

D
Displays the information on the exported files. The information is shown in a
table.
Example:
sunny:~> /usr/ixos-archive/bin/recIO D
IMPORTANT: -----------------------------------------------------
IMPORTANT: recIO (release) 10.0.0.724
IMPORTANT: -----------------------------------------------------
recIO 10.0.0.724 (C) 2001-2010 Open Text Corporation
This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)
Token[1/?] (default = /floppy/key.pem)
File (CR to accept above) : p1.pem
Token[2/3] (default = /floppy/key.pem)
File (CR to accept above) : p2.pem
Token[3/3] (default = /floppy/key.pem)
File (CR to accept above) : p3.pem
idx ID created origin
---------------------------------------------------
1 EA03BDAF9ABB85A1 2010/01/18 17:26:01 sunny
2 1EE312C064A27F73 2009/11/03 14:28:08 hausse
3 BEEB5213EF5FFABF 2009/11/08 09:26:36 emma

I
Imports the saved contents of the System key node.
The user must log on and specify the path for the exported data. The data in the
System key node is restored, encrypted with the Archive Server's public key and
sent to the administration server. The results are displayed. Keys already
contained in the Archive Server's store are not overwritten.
Example:
sunny:~> /usr/ixos-archive/bin/recIO V
IMPORTANT: -----------------------------------------------------
IMPORTANT: recIO (release) 10.0.0.724

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7.4 Timestamp Usage

IMPORTANT: -----------------------------------------------------
recIO 10.0.0.724 (C) 2001-2010 Open Text Corporation
This product includes software developed by the OpenSSL Project
for use in the OpenSSL Toolkit (http://www.openssl.org/)
Please authenticate!
User :dsadmin
Password :
Token[1/?] (default = /floppy/key.pem)
File (CR to accept above) : p1.pem
Token[2/3] (default = /floppy/key.pem)
File (CR to accept above) : p2.pem
Token[3/3] (default = /floppy/key.pem)
File (CR to accept above) : p3.pem
ID:BEEB5213EF5FFABF created:2000/11/08 09:26:36 origin:emma
Key already exists
ID:276CBED602BDFC25 created:2010/01/18 12:09:32 origin:arthomasa
Key successfully imported

7.4 Timestamp Usage


Timestamps Timestamps are used to verify that documents have not been altered since archiving
time. The verification process checks these timestamps. A timestamp service is
required for this. Creating a timestamp means: The computer calculates a unique
number – a cryptographic checksum or hash value – from the content of the
document. The timestamp server adds the time to this checksum, creates a
checksum of this created object and signs the new checksum with its private key.
The signature is stored together with the document component. When a document
is requested, Archive Server verifies whether the component was modified after
storage by looking at the signature. It needs the public key of the timestamp server
certificate for verification. The Windows Viewer and Java Viewer can display the
verification result. Archive Server supports the following timestamp types:
• ArchiSig timestamps
• Document timestamps (old)
ArchiSig With ArchiSig timestamps, the timestamps are not added per document, but for
timestamps containers of hash trees calculated from the documents:

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A job builds the hash tree that consists of hash values of as many documents as
configured, and adds one single timestamp. Thus, you can collect, for example, all
documents of a day in one hash tree. Only one timestamp per hash tree is required.
The verification process needs only the document and the hash chain leading from
the document to the timestamp but not the whole hash tree:

Document Each document component gets a timestamp when it arrives in the archive – more
timestamps precisely: when it arrives in the disk buffer and is known to the Document Service.
This (old) method requires a huge amount of timestamps, depending on the number
of documents. Thus, it is available only for archives that used timestamps in former
Archive Server versions. You can migrate these timestamps to ArchiSig timestamps;
see “Migrating Existing Document Timestamps” on page 116.
Configuration You can set up signing documents with timestamps and the verification of
timestamps including the response behavior for each archive (see “Configuring the
Archive Settings” on page 80). Consider the recommendations given above.

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7.4 Timestamp Usage

If you use both methods in parallel, the document timestamp secures the document
until the hash tree is built and signed. As this time period is short, a document
timestamp is sufficient for these documents, while the hash tree, in general, gets a
timestamp created with a certificate of an accredited provider. This trusted
certificate is used for verification.
ArchiSig timestamps have a better performance and can be easily renewed.
Note: Document timestamps are only shown to ensure compatibility. You
cannot use them for new archives.
Timestamps and hash trees may become invalid or unsafe. To prevent this, they can
be renewed, see “Renewing Timestamps of Hash Trees” on page 116 and
“Renewing Hash Trees” on page 115.
Remote Standby In a Remote Standby environment, the Synchronize_Replicates job replicates the
timestamp certificates. Only enabled certificates are copied. The certificate on the
Remote Standby Server is automatically enabled after synchronization.

Setting up timestamp verification


• “Basic Settings” on page 113.
• “Activating and Configuring Timestamp Usage” on page 83.
• “Creating a Hash Tree” on page 115
• “Configuring a Certificate for Timestamp Verification” on page 126
• Optional: “Basic Settings” on page 113

7.4.1 Basic Settings


Introduction The following configuration variables are preset with reasonable values. You can
modify them, if necessary.
The following description includes the most relevant parameters. There are further
parameters, for which in general, modification is not required.
List of timestamp The following list shows supported timestamp services:
services

• timeproof TSS80
• AuthentiDate
• Quovadis
• OpenText Archive Timestamp Server

To check and modify configuration variables:


1. Select Configuration, and one by one, search for the following variables (see
“Searching Configuration Variables” on page 212).

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2. Set the port and the hostname of the timestamp server:


• Timestamp server port (internal name: TS_PORT).
• Hostname of the timestamp server (internal name: TS_HOST).
3. Set the minimum and the maximum number of components per hash tree:
• Min. number of components per hashtree variable (internal name:
TS_MINCNT).
The number of document components that are required to build a new hash
tree. In other words, this is the minimum number of document components
signed with one timestamp. For a rough rule of thumb, you can enter 2/3 of
your daily average number of document components to get one hash tree
per day.
• Max. number of components per hashtree (-1 = unlimited) variable
(internal name: TS_MAXCNT).
Limits the number of component hash values signed with one timestamp.
4. Set the pool to be used for the hash trees: Pool for timestamps variable (internal
name: TS_POOL), default: ATS_POOL
5. Check the other values. In general, you can use the default values.

7.4.2 Configuring Certificates and Signature Keys


Timestamp An Archive Server gets the certificates required for timestamp verification on
certificates different ways:
Timeproof timestamp server
The certificate is automatically stored on the Archive Server during the first
signing process. Thus, the certificates are only shown in the Security tab after
several documents have been signed. If you want the certificates to be shown
before the signing starts, enter in the command line:
For Document timestamps: dsSign -t
For ArchiSig timestamps: dsHashTree -T
Other timestamp services
You import the certificate with the Import Timestamp Certificate action.
See “Importing a Certificate for Timestamp Verification” on page 126.
After import, check the fingerprint and enable the certificate.

To configure a new certificate or replace an existing certificate:


1. Get the new certificate.
2. Disable the old certificate (see “Enabling a Certificate” on page 119).
3. Import the new certificate (see “Importing a Certificate for Timestamp
Verification” on page 126).

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7.4 Timestamp Usage

4. Enable the new certificate (see “Enabling a Certificate” on page 119).

7.4.3 Creating a Hash Tree


To create a hash tree:
1. In the Archives object of the console tree. Create a new archive (for example,
with the name ATS) and a pool named POOL to define where the hash trees are
stored.

Important
The name of the pool is determined by the Pool for timestamps
configuration variable (internal name: AS.DS.TS_POOL). Its default value
is ATS_POOL, which means that you must call the pool POOL.
If the name of the pool and the value of the variable do not fit, the job
building the hash tree will fail.

2. In Jobs in the System object of the console tree, create jobs to build the hash
trees. You need one job for each archive that uses timestamps.
See also: “Configuring Jobs and Checking Job Protocol” on page 95.
Command
hashtree

Arguments
Archive name
Scheduling
If you use ArchiSig timestamps, schedule a nightly job. If the hash trees are
written to a storage system, make sure that the job is finished before the
Write job starts.

7.4.4 Renewing Hash Trees


Renewal of hash If documents must be retained a very long time (more than 20 years), the hash
tree algorithm that is used to calculate the hash values may become unsafe. In this rare
case, the hash tree must be renewed: The system reads the documents and calculates
new hash values and a new hash tree with a new hash algorithm, and signs the new
tree with a time stamp. This procedure is very time-consuming.
If you need to renew your hash trees, contact OpenText Customer Support.

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7.4.5 Renewing Timestamps of Hash Trees


Renewal of Electronically signed documents can lose their validity in the course of time, because
timestamps the availability and verifiability of certificates is limited (depend on the regional
laws) and the key lengths, certificates as well as cryptographic and hash algorithms
can become unsafe. Therefore, you can renew the timestamps for long-term stored
documents. You should renew the timestamps before
• the certificate is invalid,
• the key length is unsafe,
• the cryptographic algorithm is unsafe,
• the public key method is unsafe.
You need only one new timestamp per hash tree. No access to the documents is
necessary.

To renew timestamps:
1. Configure a new certificate on your timestamp server, make sure that is
available for the Archive Server and enable it in the Timestamp Certificates tab
in the Certificates entry in Key Store in the System object of the console tree
Details: “Timestamp Usage” on page 111.
2. In a command line, enter:
dsHashTree show names

3. In the resulting list, find the distinguished subject name(s) of your timestamp
service (subject of the service’s certificate).
4. In a command line, enter:
dsHashTree -a <ArchiveName> -s <DistinguishedNameOfOldCertificate>

The process finds all timestamps that were created with the certificate indicated in
the command. It calculates hash values for the timestamps and builds new hash
trees. Each hash tree is signed with a new timestamp.

7.4.6 Migrating Existing Document Timestamps


You can migrate existing document timestamps into hash trees and sign the tree
with a timestamp. Thus, you can significantly reduce the number of timestamps
required for timestamp renewal.

Important
You can migrate document timestamps only once! Never disable ArchiSig
timestamps after starting migration.

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To migrate existing timestamps:


1. Configure as described in “Basic Settings” on page 113.
2. In a command line, call the timestamp migration tool for each pool to be
migrated:
dsReSign —p <pool name>

3. Call the hash tree creation tool for each archive with migrated timestamps:
dsHashTree <archive name>

The tools calculate hash values from the existing timestamps, build hash trees and
get a timestamp for each tree.

7.5 Certificates
Certificates A certificate is an electronic document which uses a digital signature to bind
together a public key with information on the client issuing this public key
(information such as the name of a person or an organization, their address, and so
forth). The certificate can be used to verify that a public key belongs to an
individual, e.g., an archive uses this information to verify requests based on signed
URLs from various clients.
Certificate use Archive Server uses certificates for various use cases:
cases

• Authentication certificates, used for signed URLs; see “Configuring a Certificate


for Authentication” on page 122
• Encryption certificates, used for document encryption; see “Configuring a
Certificate for Document Encryption” on page 125
• Timestamp certificates, used for document verification; see “Importing a Certifi-
cate for Timestamp Verification” on page 126
pem files A PEM file (Privacy Enhanced Mail Security Certificate) is an encoded certificate file
used to store public key and certificate. Archive Server uses various PEM files.
Certificates for In Remote Standby environment, the Synchronize_Replicates job copies the
Remote Standby certificates for authentication. Only enabled certificates are copied. The certificate on
the Remote Server is disabled after synchronization, enable it as described in the
procedure “Enabling a Certificate” on page 119.

7.5.1 Basic Procedures and Commands


Introduction This topic provides some basic knowledge of certificates, e.g., how to create a
certificate using the Certtool or how to enable a certificate. These basic procedures
are relevant for configuration of authentication certificates, encryption certificates
and timestamp certificates.
• authentication certificates, i.e., Global tab or the Assigned tab
• encryption certificates, i.e., Encryption Certificates tab

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• timestamp certificates, i.e., Timestamp Certificates tab

7.5.1.1 Checking a Certificate


Certificates can be checked manually by approving their fingerprint. Just as every
human's fingerprints are unique, every certificate's fingerprint is unique. The
fingerprint is a hash of the certificate and is shown as one of the certificate's
properties, it is shown as a hexadecimal number. Using the View Certificate action,
certificates can be displayed for reading.
To verify the authenticity of the transmitted certificate, the system administrators of
the leading application and the Archive Server compare the fingerprints of the sent
and the received certificates. If the fingerprints match, the archive administrator
enables the certificate (see “Enabling a Certificate” on page 119).
To establish validity of someone's certificate, you can trust that a third individual
has gone through the process of validating it. A Certification Authority (CA), for
example, is responsible for ensuring that prior to issuing a certificate, he or she
carefully checks it to be sure the public key portion really belongs to the purported
owner. Anyone who trusts the CA will automatically consider any certificates
signed by the CA to be valid.
The following procedure describes the manual verification by checking the
fingerprint.

To check a certificate:
1. Select Key Store in the System object of the console tree.
2. Select the Certificates object and select the appropriate <certificate> tab in the
result pane.
All certificates of the selected certificate type are listed.
3. Select the respective tab and the designated certificate and click View
Certificate in the action pane.
4. Check the general information and the certification path.
General
This tab provides detailed information to identify the certificate
unambiguously: the certificate's issuer, the duration of validity, and the
fingerprint.
Certification Path
Here you can follow the certificate's path from the root to the current
certificate. A certificate can be created from another certificate. The path
shows the complete derivation chain. You can also view the parent certificate
information from here.

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7.5.1.2 Enabling a Certificate


After importing or receiving a certificate, it is disabled (default). The certificate is to
be enabled, optionally, it can be checked before enabling it (see “Checking a
Certificate” on page 118). If required, you can disable a certificate.

To enable a certificate:
1. Select Key Store in the System object of the console tree.
2. Select the Certificates object and select the appropriate <certificate> tab in the
result pane.
All certificates of the selected certificate type are listed.
3. Select the respective certificate by its name and click Enable in the action pane
pane.

7.5.1.3 Deleting a Certificate


Certificates not used can be deleted. The certificate is not physically deleted. It
remains in the directory but is no longer displayed.

To delete a certificate:
1. Select Key Store in the System object of the console tree.
2. Select the Certificates object and select the appropriate <certificate> tab in the
result pane.
All certificates of the selected certificate type are listed.
3. Select the respective tab and the designated certificate and click Delete
Certificate in the action pane.
4. Confirm the upcoming message with OK.

7.5.1.4 Creating a Certificate Using the Certtool


Certtool Certificates are created using the Certtool. The Certtool allows you to generate your
individual private key and self-signed certificate for your Archive Server. In
addition, it allows you to create a certificate-signing-request to apply for a certificate
at a trust center.
Commands The commands to create a certificate include:
• Table 7-1 Generate self-signed certificates.
• Table 7-2 Request a certificate from a trust center (optional).
• Table 7-3 Send the certificate to an Archive Server (optional, putcert).
Provisioning The platform-specific Certtool is included in the delivery of Archive Server.

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If you have to manage a large number of certificates, make sure that the AuthIDs
and the names of the certificates are unique.
Command: The following table describes the command to be used to create self-signed
generate certificates.
certificate

Table 7-1: Generate self-signed certificates

certtool genCert <bit> <keyOutFile> <certOutFile> [CN=<commonName>]


[C=<country>] [ST=<state/province>] [O=<organization>]
[OU=<organizationaUnit>] [email=<emailAdress>]

bit mandatory key length, e. g., 2048 or


higher
keyOutFile mandatory output file containing
private key
certOutFile mandatory output file containing
certificate with the public
key
CN optional common name, resp.
hostname of your Ar-
chive Server use the full
qualified hostname, e. g.
arch01.sample.net

C optional Country name, two letter


code, .e.g. DE, FR, UK, IT,

ST optional state or province, e.g.
Michigan, Saxonia
O optional organization or company,
e.g. "Sample AG"
OU optional organizational unit, e.g.
"Research and Develop-
ment"
email optional email address of the per-
son or group responsible
for the certificate or the
Archive Server

Command: The following table describes the command to be used to request a certificate from a
request trust center.
certificate

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Table 7-2: Request a certificate from a trust center

certtool genReq <bit> <keyOutFile> <requestOutFile> [CN=<commonName>]


[C=<country>] [ST=<state/province>] [O=<organization>]
[OU=<organizationaUnit>] [email=<emailAdress>]

bit mandatory key length, e. g. 1024 or


2048
keyOutFile mandatory output file containing
private key
requestOutFile mandatory output file to be sent to
the certification authority
CN optional common name, resp.
hostname of your Ar-
chive Server use the full
qualified hostname, e. g.
arch01.sample.net

C optional Country name, two letter


code, .e.g. DE, FR, UK, IT,

ST optional state or province, e.g.
Michigan, Saxonia
O optional organization or company,
e.g. "Sample AG"
OU optional organizational unit, e.g.
"Research and Develop-
ment"
email optional email address of the per-
son or group responsible
for the certificate or the
Archive Server

Send your <requestOutFile> to a trust center. The trust center will return you a
certificate including the public key. The certificate from the trust center must be in
pem format.

Command: send The following table describes the command to be used to send a certificate to
certificate Archive Server. After using the Refresh action (System –> Key Store –>
(putCert)
Certificates), the certificates sent using putCert are displayed at Archive Server.

Table 7-3: Send the certificate to an Archive Server (putCert)

certtool putCert <certInFile> <server> <port> <archive> <id>

certInFile mandatory file containing the certifi-


cate in pem format

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server mandatory Host name of Archive


Server
port mandatory Port (typically 8080)
archive mandatory Logical archive for which
this certificate should be
valid or an empty string
("") if it ought to be a
global certificate
id mandatory The certificate id to iden-
tify the certificate in Ar-
chive Server Administra-
tion

Note: Hint: putCert cannot be used with SSL. To transfer the certificate to the
server switch the SSL settings for the logical archive to May use or Don’t use.
Alternatively, if provided, you can also use dsh to send the certificate to Archive
Server.

To send a certificate with dsh:


1. Open a command line, enter the following command and press ENTER:
C:\>dsh -h <host>
<host> is the name of your Archive Server.
The following prompt is displayed: command: _
2. Enter the following command and press ENTER:
setAuthId -I <myserver>
<myserver> is the name of your leading application server.
3. Enter the following command and press ENTER:
putCert -a <archive> -f <file>

For the <archive> variable, enter the logical archive on the Archive Server for
which the certificate is relevant. Replace the <file> variable with the name of the
certificate, i.e. cert.pem.
If you need the certificate for several archives, call the command again for each
archive.
4. Quit the program with exit.

7.5.2 Configuring a Certificate for Authentication


Authentication Authentication certificates are used for signed URLs. A certificate can be used by
certificates one or several or all archives, e.g., if these archives communicate with the same
leading application (client). These certificates are called global certificates.
Several certificates can be used by one archive, e.g., if there are more than one
leading application or document types with different security requirements.

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The following assignments are available:


• Assigned globally (global certificate)
These certificates are valid for all logical archives of the Archive Server.
A global certificate can be imported (i.e. added) and assigned to all logical
archives (globally) at once. Global certificates are valid for all logical archives –
also for archives that will be created later on. A global certificate can only be
enabled or disabled generally.
• Assigned to one single archived (assigned to one archive only)
These certificates are valid for a single logical archive of the Archive Server.
How to ... configure authentication certificates:
• Table 7-1 on page 120 Generate self-signed certificate.
• Table 7-3 on page 121 Send the certificate to an Archive Server (optional,
putcert).

• “Importing an Authentication Certificate” on page 123


• “Granting Privileges for a Certificate” on page 124
• “Checking a Certificate” on page 118
• “Enabling a Certificate” on page 119

7.5.2.1 Importing an Authentication Certificate


Before certificates can be used, they have to be imported, assigned and enabled,
either for single archives or for all archives of the Archive Server.
Certificates can also be automatically provided (putCert) by the client.

To import an authentication certificate:


1. Select the Certificates node of the Key Store in the System object of the console
tree.
In the console tree select System > Key Store > Certificates.
2. Click the Import Authentication Certificate ... in the action pane.
The Import Authentication Certificate window is opened.
3. In the Certificate Import area, enter a new ID or select an existing ID if you
want to replace an existing certificate.
4. Click Browse to open the file browser for the Archive Server file system and
select the designated Certificate. Click OK to resume.
5. In the Certificate Assignment area, choose:
• Global, if you want to assign the certificate to all archives
• Assign to archive, if you want to assign the certificate to a dedicated archive.

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In the selection list select the dedicated archive.


6. Click OK to start the import.
A protocol window shows the progress and the result of the import. To check
the protocol later on, see “Checking Utilities Protocols” on page 252.

7.5.2.2 Granting Privileges for a Certificate


Certificates Certificates comprise a set of privileges related to the access mode of documents.
privileges Certificates can be used to grant privileges or to restrict privileges to special
requirements.
For example, a scan station may not be allowed to delete documents. Thus, the
privilege “delete documents” must not be set in the certificate that is used to
communicate with the scan station.

Important
Any change to the settings affects all archives that use this certificate!

Note: Consider the following dependencies:


• Certificate privileges (as described here)
• Access permissions set per archive (see “Configuring the Archive Security
Settings” on page 79)

To grant privileges:
1. Select Key Store in the System object of the console tree.
2. Select the Certificates entry in the result pane and then the Global tab. All
imported certificates are listed.
3. Select the designated certificate and click Change Privileges in the action pane.
4. Select (set check box) the privileges you want to assign to the certificate. The
following privileges are available:
• Read documents
• Create documents
• Update documents
• Delete documents
• Pass by
This privilege is only evaluated in Enterprise Library scenarios. Pass by must
be set for the certificate of the
• Archive Storage Provider

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• Enterprise Library Proxy Services (if used)


• Rendition Services (if used)
Pass by must not be set for all other kinds of client certificates, e.g. SAP.
5. Click OK to confirm changes.

7.5.3 Configuring a Certificate for Document Encryption


Encryption Encryption certificates are used to encrypt the System Key node of the Key Store
certificate itself and for communication between known servers. For security reasons,
OpenText recommends to obtain and import your own certificate instead of using
the delivered one.
How to configuring encryption certificates:
• Table 7-1 on page 120 1 Generate self-signed certificates.
• Table 7-3 on page 121 Send the certificate to an Archive Server (optional,
putcert).

• “Importing an Encryption Certificate” on page 125


• “Checking a Certificate” on page 118
• “Enabling a Certificate” on page 119

7.5.3.1 Importing an Encryption Certificate


Encryption With the Set Encryption Certificates utility, you replace the server key and the
certificate certificate that is used to encrypt the key store. With a new certificate, you can re-
encrypt the key store.

To import an encryption certificate:


1. Select the Certificates entry of the Key Store node in the System object of the
console tree.
2. Select the Encryption Certificates tab in the result pane. All available certificates
are listed.
3. Click Set Encryption Certificates in the action pane.
4. Enter the path and the complete file name of the certificate or click Browse to
open the file browser. Select the designated Certificate and click OK to confirm.
5. Click OK to set the certificate.
6. Check the protocol whether the certificate is successfully imported, see
“Checking Utilities Protocols” on page 252.

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7.5.4 Configuring a Certificate for Timestamp Verification


Timestamp Timestamp certificates are used for timestamp verification.
certificates

How to ... configure timestamp certificates:


• Creating or getting a valid certificate. Certificates for timestamp verification are
provided
• by other timestamp servers and special certification authorities used by the
customer (recommended),
• by the Open Text Timestamp Server, see “Configuring Certificates and
Signature Keys” on page 114.
• “Importing a Certificate for Timestamp Verification” on page 126
• “Checking a Certificate” on page 118
• “Enabling a Certificate” on page 119

7.5.4.1 Importing a Certificate for Timestamp Verification


With the Import Timestamp Certificate action, you can import certificates for
timestamp servers like AuthentiDate.

To import certificates for timestamp verification:


1. Select the Certificates entry of the Key Store node in the System object of the
console tree.
2. Click Import Timestamp Certificate in the action pane.
3. Enter a new ID or select an existing ID if you want to replace an existing
certificate.
4. Click Browse to open the file browser and select the designated Certificate.
Click OK to resume.
5. Click OK to start the import.
A protocol window shows the progress and the result of the import. To check
the protocol later on, see “Checking Utilities Protocols” on page 252.

7.6 Using Checksums


Checksums Checksums are used to recognize and reveal unwanted modifications to the
documents on their way through the archive. Checksums are not signed, as the
methods used to reveal modifications are directed towards technical failures and not
malicious attacks. Verification checks these checksums.

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7.7 ArchiveLink Using Common Names (CN)

Enterprise Scan Enterprise Scan generates checksums for all scanned documents and passes them on
to Document Service. Document Service verifies the checksums and reports errors
(see “Monitoring with Notifications” on page 293). On the way from Document
Service to STORM, the documents are provided with checksums as well, in order to
recognize errors when writing to the media.
Timestamp and The leading application, or some client, can also send a timestamp (including
checksum checksum) instead of the document checksum; see “Timestamp Usage” on page 111.
Verification can check timestamps as well as checksums.
The certificates for those timestamps must be known to the Archive Server and
enabled, before the timestamp checksums can be verified (see “Importing a
Certificate for Timestamp Verification” on page 126).

To activate the usage of checksums for Document Pipeline:


1. Open the Configuration object.
2. Search for the Use checksum in Archive Server communication variable
(internal name: DP.COMMON.DSH_CHECKSUM; see “Searching
Configuration Variables” on page 212).
3. Set the Use checksum in Archive Server communication variable to on.

7.7 ArchiveLink Using Common Names (CN)


ArchiveLink ArchiveLink is a service used to link archived documents and external applications
accessing these documents.
Enterprise This topic describes the special treatment when using ArchiveLink connections and
Library only Enterprise Library. Signed ArchiveLink connections between external applications
and Enterprise Library require that the Common Name (CN) Subject of the
certificate and the name of the client application (e.g. Enterprise Library Server) for
Enterprise Library are identical. This can be achieved in two ways:
• You can define the name of the application and configure the certificate
correspondingly (for example, if you set up a whole new system). Thus, use the
application name as Common Name when creating the certificate, e.g., using the
Certtool (see “Creating a Certificate Using the Certtool” on page 119).

• You can retrieve the Subject from the certificate and use it as application ID
(name of the application); see the procedure below.

To retrieve the application name from a certificate:


1. Start Administration Client.
2. In the console tree, expand Archiving and Storage and log on to the Archive
Server.
3. Select the Archives > Original Archives > <archive to connect> node.
4. In the result pane, from the Certificates tab, select the imported certificate.

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5. In the action pane, click View Certificate.


6. From the Subject entry, note or copy the value after CN=
Use this value as the application ID when creating the application (<server
name> > Enterprise Library Services > Applications).

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Chapter 8
Configuring OpenText Archive Timestamp Server
Introduction This part describes the OpenText Archive Timestamp Server.
To put a timestamp on every document, Archive Server needs a service to request
timestamps from for each document. This can be a special hardware device, a
timestamp service or Archive Timestamp Server. Archive Timestamp Server allows
you to use the timestamp features independent from external software, e.g., for test
cases. However, it does not provide the same high-security level as a trusted service
provider.
OpenText strongly recommends using a trusted timestamp service solution.
Configuration parameters required for all timestamp servers, Archive Timestamp
Server and others, is described in “Basic Settings” on page 113.
Archive Timestamp Server is installed and configured together with Archive Server.
It handles the incoming requests, creates the timestamps and sends the reply. It runs
as an Archive Server component.
After the installation of Archive Server and Archive Timestamp Server basic settings
of Archive Timestamp Server are preset, e.g., default signature key and certificate
are provided. It is recommended to create your own keys and certificates (see
“Configuring Certificates and Signature Keys” on page 134). You can also configure
other settings, if required.
Configuration For configuration and administration of the Archive Timestamp Server the
and following GUIs are provided:
administration

• Archive Timestamp Server Administration


Select Programs > Open Text > Enterprise Library Services > Archive
Timestamp Client.
See “Configuration Using Archive Timestamp Client” on page 131.
• Administration Client (MMC)
Select Programs > Open Text > Open Text Administration.
See “Configuration Using Administration Client” on page 144.

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8.1 Using the Auto Initialization Mode


Archive For operating Archive Timestamp Server the following modes are provided:
Timestamp
Server modes

• Auto initialization mode


After starting the Archive Timestamp Server, it is ready to run without further
configuration.
• Non-auto initialization mode
After starting the Archive Timestamp Server, you have to manually provide key,
certificate and other security settings to the Archive Timestamp Server.
If, after Archive Timestamp Server restart, the Timestamp Server Administration
displays, e.g., Certificates : invalid, the non-autoinitialization mode might be set.
Check your configuration.
Non-auto After each Archive Timestamp Server restart, key, certificates and other
initialization configuration parameters have to be supplied manually.
Auto initialization In environments where an automatic initialization after the start of Archive
Timestamp Server is vital, the auto-initialization mode can be used. All necessary
information must be written into the configuration, e.g., the paths to the certificates
and the signature key, including the passphrase, and other, see “Required settings”
on page 130.
However this method provides no security against an intruder with read access to
the server configuration.
Required For auto initialization, the following settings are required:
settings

• Private key – If your Archive Timestamp Server runs on a machine different


from the one where you run Archive Timestamp Client, you must copy the file
containing the private key to a directory on the machine where Archive
Timestamp Server runs. This is typically the <OT config AS>/timestamp/
directory. Then you can configure Archive Timestamp Server to use the
signature key from that file in the configuration as described in Configuration for
Autostart on page 146.
• Timestamp certificates – After the installation of Archive Server, Archive
Timestamp Server is ready to use with default signature keys and certificates.
However, it is recommended to create your own signature keys and certificates.
These signature keys and certificates have to be provided to Archive Timestamp
Server.
• Passphrase (optional) used to protect the private key
Configuration The required settings are to be administrated using configuration variables at
variables Administration Client. Search the respective configuration variables in:
Configuration, (see “Searching Configuration Variables” on page 212).

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Configuration variables:
• Path to the certificate <n>
• Passphrase for the private key
• Path to the private key

8.2 Configuration Using Archive Timestamp Client


This part describes the administration of Archive Timestamp Server using OpenText
Archive Timestamp Client.
Note: Archive Timestamp Client is only available for Windows systems.

8.2.1 Starting Archive Timestamp Client


Introduction Archive Timestamp Client allows monitoring the status of Archive Timestamp
Server and provides configuration options.
Starting Click Programs > Open Text > Archive Timestamp Client: the Timestamp Server
Administration window is opened (non-auto initialization):

8.2.2 Configuring Basic Settings


To configure basic settings:
1. Start Archive Timestamp Client and click Options.

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A window to check and modify the parameters which control the behavior of
Archive Timestamp Server and the environment for Archive Timestamp Client
opens. Changes made in this window will not be used until Archive Timestamp
Server is restarted.
Location
Supply your location in a suitable format like <city>, <country>. The
minimum length of this string is 3 characters.
Server
This is the hostname of the computer on which Archive Timestamp Server
runs.
Port
The communication interface of Archive Timestamp Server is a TCP port.
Timestamp requests sent to this address will be processed if Archive
Timestamp Server is running and configured. Therefore, you must specify
the port number. The default value is 32001; any number between 1 and
32767 might work unless another process is using that port. Ports up to 1024
can only be used if Archive Timestamp Server runs with root privileges.
When in doubt, contact your system administrator.
Warning
A notification will be sent a given number of hours before the timeout is
reached. The status of the Timestamp service icon in Archive Monitoring
Web Client will change to “warning”. A setting of 0 disables this feature. See
also “Creating and Modifying Notifications” on page 297.
Time display
The main dialog retrieves the time from Archive Timestamp Server and
displays it permanently. It can show the time as GMT (Greenwich Mean
Time), or as a local time representation, or both formats at the same time.
Signature Key File
For a full configuration, you can leave this entry empty for now. If you want
to do a quick start, select the file <OT config AS>/timestamp/stampkey.-
pem. The passphrase for this key file is ixos.

Change Passphrase
You can change the passphrase, which protects the signature key. If you
change the passphrase, the key file will be re-written.
Note: Any older copy of that file will still be usable with the old
passphrase.

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Timeout
Because the internal clock of a computer has limited precision, this setting
provides a possibility to set a timeout period in hours after which Archive
Timestamp Server refuses to timestamp incoming requests. The timeout
counter is reset every time you transmit the signing key as described in
“Starting Archive Timestamp Client” on page 131. A timeout setting of 0 will
disable this feature and leave the server running unlimited.
Administration
If Archive Timestamp Server is installed on a windows platform, Archive
Timestamp Client can be installed on the same machine. Otherwise, it can be
installed on a remote computer to do the administration via remote access.
Configuration requests will only be accepted by Archive Timestamp Server
if the remote host is specified in this line. Multiple hostnames and IP
addresses must be separated by semicolons (;). If no host is supplied, only
local administration is possible.
Allow remote administration from any host
This is not recommended! Selecting this check box causes Archive
Timestamp Server to accept configuration requests from any host. Only use
this for debugging or experimental purposes!
Timestamp Policy
Timestamps in the PKIX format (RFC 3161) contain an object identifier
(OID), which defines a timestamp policy. Leave the default value
(1.3.6.1.5.7.7.2) unless you know exactly what you need.
Notification
Enter the number of days before one of the certificates used expires. Starting
that day, Archive Timestamp Server starts sending a notification per day to
warn the administrator about the upcoming invalid certificate.
Passphrase(!)
This entry is needed for auto-initialization. If you enter a passphrase here, it
will be stored in Archive Timestamp Server's configuration in an encrypted
format. At startup time, Archive Timestamp Server can read and decrypt this
passphrase and use it to decode the signature key and initialize itself.

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Hash Algorithm
If a certain hash algorithm is specified here, Archive Timestamp Server will
use that algorithm to create the signatures. The default setting is same as in
TS request which causes Archive Timestamp Server to use the same hash
algorithm for the signature as the one specified in the timestamp request it
receives from Archive Server.
Protocol file location
The path of the protocol file location.
Note: The path for the protocol file must exist or no protocol file will be
written. When starting up, Archive Timestamp Server reads the last
serial number issued and continues timestamping with the next serial
number. If no logfile exists, Archive Timestamp Server would begin
with serial number 1 to assign timestamps after each startup.
Maximum size
A maximum file size in kilobytes can be specified here. The protocol file will
be renamed to <filename>.old if its size exceeds the given value. A
previous old-file will be overwritten. If a size of 0 is specified, the protocol
file will grow infinitely.
2. Enter settings and click OK.
To restart Archive Timestamp Server, open a command line and enter
spawncmd restart timestamp

8.2.3 Configuring Certificates and Signature Keys


Timestamp After the installation of Archive Server, Archive Timestamp Server is ready to use
certificates with default signature keys and certificates. You can use the system with the auto
initialization mode, see “Using the Auto Initialization Mode” on page 130.
However, OpenText recommends creating your own signature keys and certificates.
Archive Timestamp Server needs certificates that fit into a hierarchy to run properly.

Configuring a new certificate or replacing an existing certificate

Part 1: Open Archive Timestamp Client


1. Generate new signature keys (see “Generating a New Signature Key” on
page 135).
2. Generate the request to be sent to a trust center (see “Requesting a Certificate
from a Trust Center” on page 137).
3. Remove the old certificate and add the new certificate (see “Adding New
Certificates” on page 138).
4. Restart the timestamp server (spawncmd).
5. Transmit the parameters from timestamp administration (see “Transmitting
Configuration Parameters” on page 140).

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Part 2: Open the Administration Client


6. Disable the old certificate (see “Enabling a Certificate” on page 119).
7. Delete the old certificate (see “Deleting a Certificate” on page 119).
8. Import the new certificates (see “Importing a Certificate for Timestamp
Verification” on page 126).
9. Enable the new certificates (see “Enabling a Certificate” on page 119).

8.2.3.1 Generating a New Signature Key


Archive Timestamp Server needs a signature key-pair to work properly. This key-
pair consists of a private key, used to sign the timestamps, and a public key, used to
verify the timestamps. The public key is published in an X.509 certificate. The
private key must be kept secret and will therefore be encrypted. It is stored in
PKCS#1 format.

To generate a new key pair:


1. Start Archive Timestamp Client and click Certificates.
The Certificates window opens.

2. Click Generate keys. The Generate new key pair window opens.

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3. Enter settings:
Passphrase
Enter the passphrase twice. This passphrase will be used to encrypt the key-
pair before storing it in a file.

Caution
The program can decrypt the key-pair only if you supply the
passphrase, so do not forget it. Archive Timestamp Server cannot
create timestamps without it. The usual good advice for password
selection and handling applies: use a difficult password, do not write
it down!

Key length
At least 1024 bits are recommended. Longer keys increase security and
validity time of the issued timestamps, but they also increase the time
needed to sign and verify those timestamps.
RSA/DSA
Selects the signature algorithm for which the key will be generated. RSA is
recommended since not all trust centers support DSA.
4. Click Start to generate the key.

After key generation, you will be asked where to store the key. You are basically free
to select the location. Two locations make special sense:
• In the <OT config AS>/timestamp/ directory. Easy to find but also readable by
an attacker.
• On a memory stick. The memory stick can be removed and stored in a secure
place. However, it is needed every time the key-pair is sent to Archive Time-

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stamp Server, i.e. every time you start Archive Timestamp Server and every time
the timeout expires.
Auto-initialization If you are using auto initialization, the key must be stored on the Archive
Timestamp Server machine, for further information see “Using the Auto
Initialization Mode” on page 130

8.2.3.2 Requesting a Certificate from a Trust Center


You must apply for a certificate for Archive Timestamp Server's public key at a trust
center. This is usually done by submitting a PKCS#10 request. In the Generate
certificate signing request dialog, you can supply the required information and
generate a PKCS#10 request.

To request a key pair:


1. Start Archive Timestamp Client and click Certificates.
2. Click Generate Request. The Generate certificate signing request window
opens.

3. Enter the settings. The fields Country, Organization and Common Name are
mandatory. Common Name should be the fully qualified hostname of Archive
Timestamp Server. Organizational Unit, State / Province, Location and Email
are optional.
4. Click Generate Request to start.
If you have not used your passphrase since you started Archive Timestamp
Client, you will be asked for the passphrase now. If you stored the key pair on a

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memory stick, make sure that the memory stick is inserted. The program needs
the private key to sign the certificate request.
5. Enter a filename and save the file. The contents of the file should look
something like this:
-----BEGIN CERTIFICATE REQUEST-----
MIICaDCCAiQCAQEwYzELMAkGA1UEBhMCREUxGTAXBgNVBAoTEElYT1MgU09GVFdB
UkUgQUcxDjAMBgNVBAsTBVRTMDAxMQ8wDQYDVQQHEwZNdW5pY2gxGDAWBgNVBAMT

...

I/ofikRvFV+fnw/kkddqr7VdNMH2oOHlozmgADALBgcqhkjOOAQDBQADMQAwLgIV
AJPkQtYi7uSSA3II6xeG6ucxJNz0AhUAh3acSLKnILYwnqdR7Vz8/R0b53s=
-----END CERTIFICATE REQUEST-----

6. Use the request in the file to apply for a certificate at a trust center in a PEM file
format.

8.2.3.3 Adding New Certificates


If you have created your own keys and you applied for a certificate at a trust center
and you already have it available in a PEM file format, you must supply these to
Archive Timestamp Server.
You must remove certificates before you add new ones. Certificates not used, should
be removed.
A certificate contains a server's public key and is therefore needed to verify digital
signatures. Archive Timestamp Server supports requests for those certificates
needed to verify the digital signature in a timestamp and, recursively, also to verify
any digital signature in the certificates used for the verification. Typically, there are
two or three certificates:
• The trust center certificate (CA)
• The Archive Timestamp Server certificate
or
• The Root Authority certificate (root)
• The trust center certificate (CA)
• The Archive Timestamp Server certificate
Note: If your Archive Timestamp Server runs in auto-initialization mode on a
machine different from the one where you run Archive Timestamp Client, you
must copy the files containing your certificates to a directory on the machine
where Archive Timestamp Server runs. This is typically the <OT config
AS>/timestamp/ directory. Then you can make a link in the configuration as
described in Configuration for Autostart on page 146.

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To add new certificates:


1. Start Archive Timestamp Client and click Certificates.
2. Select the old certificates (bottom up) and click Remove Certificate. Click Yes to
confirm.
3. Click Add Certificate. A window to select a certificate in PEM format opens.
4. Add certificates. Start with the self-signed root certificate (either issued by the
trust center for itself or issued by the root authority for itself). The program will
complain if the order is not correct. A dialog displays the properties of each
certificate you are about to install.
5. Verify this information thoroughly, especially the Valid not before and Valid
not after items.
6. Click Yes to confirm that you want to use this certificate. The certificate will be
copied to the application directory.
Note: The program checks the certificate's Valid not before and Valid not
after specifications and rejects it if it is not valid.

8.2.4 Checking the Status and Restarting Archive Timestamp


Server
The Status display indicates whether Archive Timestamp Client was able to contact
Archive Timestamp Server. If the server is reachable, the status is running and
Archive Timestamp Server's system time is displayed. If the server could not be
connected, the status is not running. The Service's System Time field shows the
following text:

Note: If Archive Timestamp Server for some reason does not grant you access
for configuration requests, the server’s system time is displayed but the status
values for Signature key, Certificates, Location, and Time only show a
question mark.
If you are performing remote administration (i.e. with Archive Timestamp
Client on your local host and Archive Timestamp Server on another computer),
make sure that the correct hostname for the administration host is entered on
the computer that runs Archive Timestamp Server (see “Configuring Basic
Settings” on page 131).

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To troubleshoot Archive Timestamp Client:


The following steps are recommended.
1. Make sure that Archive Timestamp Client is running.
2. Start Archive Timestamp Server Administration and click Options.
Make sure that the Server entry contains the hostname of the machine on which
Archive Timestamp Server runs. This is your local machine's name unless you
want to administer a Archive Timestamp Server remotely on a different
computer. In this case, also verify that the Port is the same on the machine that
runs Archive Timestamp Server.
3. If you still cannot get Archive Timestamp Server to run, open a command
prompt window, go to the <OT install>/bin directory and type
>> ixTkernel -debug

The debug output should give you a hint, why Archive Timestamp Server
refuses to start.

Checking the The general status of Archive Timestamp Server together with some details about its
status via Web configuration can also be retrieved and displayed with a standard Web browser.
browser
Use the following URL:
http://<servername>:<port>

As <servername> use the machine name of Archive Timestamp Server and as


<port> use the configured port. (The default port is 32001.)

Note: The status can only be retrieved on machines that are configured as
Administration hosts in Archive Timestamp Server setup. If Allow remote
administration from any host is selected, the Web status can be used on any
host, of course.
There is a link to Archive Timestamp Server's logfile. Following this link can take
some time if the logfile is large. Your browser may even hang or crash if the logfile
is too large. This is not a bug in the server software!

8.2.5 Transmitting Configuration Parameters


After starting Archive Timestamp Server, several configuration requests must be
sent to Archive Timestamp Server: one for the location, one for the signature key-
pair and one for each certificate. To read the key-pair from the file and decrypt it,
you must supply the passphrase. If you are using the default key file for the quick
start, the passphrase is ixos. However, the program does not transmit the key-pair in
plain format. It again encrypts it for the transfer.

To transmit parameters:
1. Start Archive Timestamp Client and click Transmit Parameters.

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2. Check the displayed time whether it is correct. If not, you must cancel this
dialog and adjust the time for Archive Timestamp Server first (see “Checking
and Adjusting the Time” on page 141).
3. Enter the passphrase and click OK.

8.2.6 Checking the Logfile


Archive Timestamp Server writes one line containing the serial number of the
timestamp and other information to its protocol file for each timestamp issued. <OT
logging>/ixTkernel.hist is the file's default location which can be overwritten in
Archive Timestamp Server's configuration. When starting up, Archive Timestamp
Server reads the last serial number issued and continues timestamping with the next
serial number.
The protocol file opens in notepad.exe in case of local administration. In case of
remote administration of Archive Timestamp Server, the default HTML browser is
used.

To check the logfile:


1. Start Archive Timestamp Client.
2. Click Open Logfile.

8.2.7 Checking and Adjusting the Time


Archive Timestamp Server is unable to determine whether the machine it is running
on has the correct time. Unless Archive Timestamp Server is running in auto-
initialization mode, the system time is not accepted before Archive Timestamp
Server receives its signature key-pair. This is why you confirm that the displayed
time is correct by entering your passphrase and thus decoding the key file. The
status is valid after this confirmation. If a Timeout period > 0 is given in the
Options dialog (see “Configuring Basic Settings” on page 131), a timer will start to
count until the end of that period. A configurable number of hours before the timer
reaches the timeout, the status for Time will also display the hours and minutes
remaining. Archive Timestamp Server continues to timestamp incoming requests
until the timeout is eventually reached. You have the possibility to reset the timeout
counter as described below.

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After the full timeout period has passed without any transmission of the signature
key, the status becomes invalid and Archive Timestamp Server refuses to
timestamp any incoming requests.
If Archive Timestamp Server detects a manipulation of the system time, it will
immediately stop issuing timestamps. The status check shows invalid within the
next minute (the status is requested and updated every 60 seconds).
Note: Time adjustment is not possible when Archive Timestamp Server runs in
auto-initialization mode and the configuration has been set up outside Archive
Timestamp Client. In this case, the system time must be maintained on the
server, and Archive Timestamp Server must be restarted if the system time has
been set back.

To check and adjust the time:


1. Make sure that the system time on the server is correct.
2. Start Archive Timestamp Client
3. Re-configure the timeout if necessary (see “Configuring Basic Settings” on
page 131).
4. Click Adjust Time and correct Archive Timestamp Server's time if necessary.
The time can be entered in either GMT or the local time representation.

5. Click OK to send this new time and date to Archive Timestamp Server.
6. Click Transmit Parameters again and provide your passphrase when asked (see
“Transmitting Configuration Parameters” on page 140).

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8.2.8 Checking the Current Signature Key and Certificates


Configuration
Signature key Once Archive Timestamp Server is connected to Archive Timestamp Client, the
status of the signature key is requested every minute. After a fresh start of Archive
Timestamp Server, no signature key is available and the status is invalid. After you
transmitted the signature key along with the certificates and the location, the status
changes to valid (see “Transmitting Configuration Parameters” on page 140).
Certificates The certificates status reflects whether Archive Timestamp Server has accepted the
certificates and a key-pair that matches the public key in the server's certificate.
After a fresh start of Archive Timestamp Server, no certificates are available and the
certificates status will be not set. After you transmitted a set of valid certificates
(see “Transmitting Configuration Parameters” on page 140) along with the signature
key and the location, the status should change to set.
No timestamps must be issued at a time when a certificate required for verification
of that timestamp has expired. Therefore, Archive Timestamp Server checks the
validity dates of its certificates against the system time for every timestamp. It sends
a notification every 24 hours starting a configurable number of days before a
certificate expires.
Further For detailed information about the Certificates window, see “Configuring
information Certificates and Signature Keys” on page 114.

In case of problems, try the following steps:


1. Start Archive Timestamp Client.
2. Make sure that Archive Timestamp Server is running and can be contacted. The
Status must be running (see “Checking the Status and Restarting Archive
Timestamp Server” on page 139).
3. Click Certificates. Right-click the certificate to check and select view.
Ensure that all certificates are valid (not expired) and the server has the correct
time.
4. In the Certificates dialog, click Verify Path.
• First, the program compares the server's public key with the public key in
the server's certificate. The two should match, otherwise the error message
Signature key could not be verified is displayed.

• Second, it is verified that every certificate is currently valid and has not
expired. A certificate has expired is displayed otherwise.
• Finally all certificates are verified with the issuer's public keys (taken from
the issuer's certificates). If this fails, the error message Verification of
certification path failed is displayed.

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5. If you receive errors, check whether the signature keys, the certificates and the
time settings are configured correctly (see “Configuring Certificates and
Signature Keys” on page 114, “Checking and Adjusting the Time” on page 141).
6. Click Transmit Parameters again and provide your passphrase when asked (see
“Transmitting Configuration Parameters” on page 140).

If no error occurs and you see the message Certification path verified
successfully, the configuration is correct and can be used to run Archive
Timestamp Server.

8.3 Configuration Using Administration Client


Introduction Some basic configuration settings for the OpenText Archive Timestamp Server are
to be performed with Administration Client (not with Archive Timestamp Client).
Search the respective configuration variables in Configuration; see “Searching
Configuration Variables” on page 212.

To configure Archive Timestamp Server variables using Administration Client:


1. Start Administration Client and select Configuration.
2. Search the required variable, enter the appropriate settings and click OK.
General Installation Variables
These read-only variables show information about the installation.
Timestamp Service Configuration
File for the timestamp-protocol variable
(internal name: TSTP_PROTOCOL_FILE)
For each issued timestamp, an entry is made in this file.
Max. size of the protocol-file (Kilobytes) variable
(internal name: TSTP_PROTOCOL_MAX_KB)
A maximum file size in kilobytes can be specified here. The protocol file
is renamed to <filename>.old if its size exceeds the given value. A
previous old-file will be overwritten. If a size of 0 is specified the protocol
file will grow infinitely.
Host to accept configuration-requests from variable
(internal name: TSTP_ADMIN_HOSTS)
Archive Timestamp Client can initialize Archive Timestamp Server on
this server from a different computer. Configuration requests will only be
accepted from a remote host if it is specified in this line. Multiple
hostnames and IP-addresses must be separated by semicolons (;). If no
host is supplied, only local initialization is possible.
Allow remote administration from any host variable
(internal name: TSTP_PUBLIC_ADMIN)

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This is not recommended! Selecting this checkbox causes Archive


Timestamp Server to accept configuration requests from any host. Only
use this for debugging or experimental purposes!
Timestamp server port variable
(internal name: TSTP_SERVER_PORT)
The one and only communication interface of the running Archive
Timestamp Server is a TCP port. Timestamp requests sent to this address
will be processed if Archive Timestamp Server is running and
configured. Therefore, you must specify the port number. The default
value is 32001; any number between 1 and 32767 might work unless
another process is using that port. Ports up to 1024 can only be used if
Archive Timestamp Server runs with root privileges. When in doubt,
contact your system administrator.
Timeout – how long the system-clock is trusted variable
(internal name: TSTP_ACK_INTERVAL)
Because the internal clock of a computer has limited precision, this
setting provides a possibility to set a timeout period in hours after which
the server refuses to timestamp incoming requests. The timeout counter
is reset every time you transmit the signing key as described in “Starting
Archive Timestamp Client” on page 131. A timeout setting of 0 will
disable this feature and leave the server running unlimited.
When to warn before the timeout is reached variable
(internal name: TSTP_ACK_WARN)
A notification will be sent to the Notification Server a given number of
hours before the timeout is reached. The status of the Timestamp service
icon in Archive Monitoring Web Client will change to 'warning'. A
setting of 0 disables this feature.
Note: You can configure the Notification Server in the OpenText
Administration Client in the Notifications tab.
Days to warn before a certificate expires variable
(internal name: TSTP_CERT_EXPIRE_WARN)
A given time in days before the first of all certificates expires, Archive
Timestamp Server starts sending one notification a day to remind the
administrator.
Policy OID for IETF timestamps variable
(internal name: TSTP_POLICY_OID)
Timestamps in the PKIX format (RFC 3161) contain an object identifier
(OID) which defines a timestamp policy. Leave the default value
(1.3.6.1.5.7.7.2) unless you know exactly what you need.
Enforce usage of the following hash-algorithm for TS Signatures variable
(internal name: TSTP_FORCE_HASH_ALG)

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If a certain hash algorithm is specified here, Archive Timestamp Server


will use that algorithm to create the signatures. The default setting is
same as in TS request which causes Archive Timestamp Server to use
the same hash algorithm for the signature as the one specified in the
timestamp request it receives from Archive Server.
Configuration for Autostart
The location where the server is running variable
(internal name: TSTP_LOCATION)
Supply your location in a suitable format like <city>, <country>. The
minimum length of this string is 3 characters.
Path to the private—key file variable
(internal name: TSTP_SIGNATURE_KEY)
The location of the signature key file (in PEM format).
Plaintext Passphrase for the private—key variable
(internal name: TSTP_PLAIN_PASSPHRASE)
The passphrase with which the signature key is protected. The
passphrase for the sample key is ixos. This setting is deprecated because it
stores the passphrase without encryption. You should use Passphrase
for the private key instead.

Passphrase for the private-key variable


(internal name: TSTP_KEY_PASSPHRASE)
The passphrase with which the signature key is protected. The
passphrase for the sample key is ixos. The input you give in this box will
be encrypted.
Note: Only one of the two above items must be specified. If both are
given, the server tries the unencrypted passphrase first.
Path to the certificate <n> variable
(internal name: TSTP__CERTIFICATE<nn>)
The certificate hierarchy beginning with the root authority.
Script for Archive Monitoring Web Client
What kind of timestamp-server the script should expect variable
(internal name: IXTWATCH_TS_SYSTEM)
Archive Monitoring Web Client can display the status of either Archive
Timestamp Server, the timeproof TSS80 system or the AuthentiDate
timestamping system.
Hostname of the timestamp-server variable
(internal name: TSTP_HOST)

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The name of the computer where the script tries to contact Archive
Timestamp Server. This can be a remote machine. If this item is not set,
localhost is used instead.
Log file configuration
These settings specify the level of detail written in the log files. They apply to
the components ixTkernel (Archive Timestamp Server), ixTstamp (Archive
Timestamp Client) and ixTwatch (the adapter for Archive Monitoring Web
Client).

8.3.1 Configuring Connection Parameters


Introduction This part describes connection settings for each supported timestamp provider that
need to be set to connect successfully.

8.3.1.1 Timeproof TSS80


Introduction The timeproof TSS80 timestamping system is a professional solution for customers
with higher demands for trustworthiness and usage of certified hard- and software.
ArchiSig Configuration recommendation:
timestamps

Connection method (internal name: TS_CONNECTION)


Use TCP
Timestamp server port (internal name: TS_PORT)
By default, the timeproof TSS 80 uses port 318 See configuration on Timestamp
Server side.
Hostname of the timestamp server (internal name: TS_HOST)
Hostname or IP address of the Timestamp Server.
Format of used timestamps (internal name: TS_FORMAT)
Use ietf (RFC 3161)
Timestamps Configuration recommendation:
(old)

Host of the Timestamp Server (internal name: TIME_STAMP_SERVER_HOST)


This is the hostname or the IP address of the Timestamp Server. Multiple
hostnames can be configured separated by a semicolon. Individual port numbers
can be supplied with multiple hosts if appended to the hostname with a colon in
between.
Example: tshost1:32001;tshost2:10318
Timestamp server port (internal name: TS_PORT)
By default, the timeproof TSS 80 uses port 318 See configuration on Timestamp
Server side.
Mode of the Timestamp Server (internal name: TIME_STAMP_MODE)
IETF (RFC 3161 without HTTP header). SIGIA4 timestamps are no longer
supported by timeproof!

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Max. number of connections to the Timestamp Server (internal name:


MAX_TSS_CONNECTIONS)
Use the number of smartcards of your TSS80.

8.3.1.2 AuthentiDate Via the Internet


Introduction AuthentiDate offers qualified timestamps over the Internet. This kind of service
provides the highest level of trustworthiness.
AuthentiDate uses an authentication system with user name/password. The
connection must therefore be made via SSL/TLS.
ArchiSig Configuration recommendation:
timestamps

Connection method (internal name: TS_CONNECTION)


Use https (HTTP over SSL).
Timestamp server port (internal name: TS_PORT)
By default, AuthentiDate uses port 443. See the AuthentiDate service description
for details.
Hostname of the timestamp server (internal name: TS_HOST)
Hostname or IP address of the Timestamp Server.
Format of used timestamps (internal name: TS_FORMAT)
Use ietf (RFC 3161)
Path for HTTP Timestamp request URLs (internal name: TS_HTTP_PATH)
Path for HTTP timestamp request URLs; see the AuthentiDate service
description for details. Sometimes the path is /rfc3161.
User for HTTP Timestamp request (internal name: TS_AUTH_USER)
User for HTTP Timestamp request: User = customerId + "." + instanceId. See the
AuthentiDate service description for details.
Password for HTTP Timestamp request (internal name: TS_AUTH_PASSWORD)
Password provided by AuthentiDate.
Timestamps Configuration recommendation:
(old)

Classic timestamps are neither supported nor recommendable with a timestamping


service over the Internet. The cost would be extremely high since every document
component is signed and you would be charged for each timestamp. If the service is
not available, no optical media would be burned during that time because they are
held back until they have a timestamp. Finally, dsSign does not communicate via
SSL.

8.3.1.3 Quovadis
Introduction Quovadis offers qualified timestamps over the Internet. This kind of service
provides the highest level of trustworthiness.

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ArchiSig Configuration recommendation:


timestamps

Connection method (internal name: TS_CONNECTION)


Use http
Timestamp server port (internal name: TS_PORT)
Use 80
Hostname of the timestamp server (internal name: TS_HOST)
Hostname or IP address of the Timestamp Server.
Format of used timestamps (internal name: TS_FORMAT)
Use ietf (RFC 3161)
Timestamps Configuration recommendation:
(old)

Classic timestamps are neither supported nor recommendable with a timestamping


service over the Internet.

8.3.1.4 Archive Timestamp Server


Introduction Archive Timestamp Server is a software solution and mainly designed for test
purposes. Keys and certificates are stored in the file system and it relies on the time
supplied by the host system. If you are looking for qualified timestamps, you must
not use Archive Timestamp Server.
Configuration recommendation:

ArchiSig timestamps
Connection method (internal name: TS_CONNECTION)
Use TCP.
It is possible to use HTTP if your infrastructure requires that, but it is not
recommended because the HTTP header is only overhead and slows down the
timestamping. The port number would remain the same.
Timestamp server port (internal name: TS_PORT)
By default, Archive Timestamp Server uses port 32001. See configuration on
Timestamp Server side.
Hostname of the timestamp server (internal name: TS_HOST)
This can be localhost if Open Text Timestamp Server runs on the same host, or
the hostname or the IP address of the Timestamp Server.
Format of used timestamps (internal name: TS_FORMAT)
Use ietf (RFC 3161)

Timestamps (old)
Classic timestamps are neither supported nor recommendable with a timestamp
service over the Internet.

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AS.DS.COMPONENT.ARCHISIG.TS_PORT
By default, Archive Timestamp Server uses port 32001. See configuration on
Timestamp Server side.
Hostname of the timestamp server (internal name: TS_HOST)
This can be localhost if Archive Timestamp Server runs on the same host, or the
hostname or the IP address of the Archive Timestamp Server.
Multiple hostnames can be configured separated by a semicolon. Individual port
numbers can be supplied with multiple hosts if appended to the hostname with
a colon in between.
Example: tshost1:32001;tshost2:10318
AS.DS.COMPONENT.TIMESTAMPS.TIME_STAMP_MODE
IETF (RFC 3161 without HTTP header). SIGIA4 timestamps are strongly
discouraged!
AS.DS.COMPONENT.TIMESTAMPS.MAX_TSS_CONNECTIONS
Use 2. Archive Timestamp Server usually is fast enough so that higher values do
not increase performance.

8.3.1.5 Testing the Connection


ArchiSig From the command line, enter the following command: dsHashTree -T
timestamps

The expected result is:


IMPORTANT: timestamp successfully requested
certificate subjects:
/C=DE/O=IXOS/CN=LunaTSS02
/C=DE/O=IXOS Software AG/OU=Engineering SBL/CN=CA
/C=DE/O=IXOS Software AG/OU=Engineering SBL/CN=Root

Timestamps Configuration recommendation:


(old)

From the command line, enter the following command: dsSign -t


The expected result is:
IMPORTANT: about to mount server WORM on host localhost, port 0, mount
point
/views_hs
IMPORTANT: about to mount server CDROM on host localhost, port 0, mount
point
/views_hs
Success!
Date/Time: Fri Feb 10 14:38:27 2006
cert 0:
signer: /C=DE/O=IXOS/CN=LunaTSS02
cert 1:
signer: /C=DE/O=IXOS Software AG/OU=Engineering SBL/CN=CA

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cert 2:
signer: /C=DE/O=IXOS Software AG/OU=Engineering SBL/CN=Root

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Configuring Users, Groups, and Policies
Archive Server needs a few specific administrative users for proper work. They are
managed in the System object of the Archive Server. The required settings are preset
during installation. Use the user management in the following cases:
• You want to change the password of the dsadmin administrator of the Archive
Server.

Important
See “Password Security and Settings” below for additional information
on passwords.

• You need a user with specific rights.


• You want to change settings of users, groups or policies.
The productive users of the leading application are managed in other user
management systems.

9.1 Password Security and Settings


Introduction To secure the system, OpenText strongly recommends the following:
• Change the password for the administrative users after installation, e.g. dsadmin
and dp*, if pipelines are in use.
• Change the password regularly.
• In case the administrator password has been lost: Contact OpenText Customer
Support to create an initial password for the archive administrator.
Change A standard change password dialog for dsadmin users is provided in the
password for Administration Client to change their password, e.g., after first login.
dsadmin users

To change the password for dsadmin:


1. Start Administration Client and log on to the Archive Server.
2. In the console tree, select Archive Server and in the action pane, click Set
Password.
3. Enter the old and the new password, confirm the new password and then click
OK.

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Password You can specify a minimum length for passwords, if a user is locked out after
settings several unsuccessful logons and how long the lockout is to be.
Minimum length You can define a minimum character length for passwords. If you do not set this
for passwords property, the default value is eight.

To configure the minimum password length:


1. In the console tree, expand Archive Server > Configuration and search for the
Min. password length variable (internal name: AS.DS.DS_MIN_PASSWD_LEN).
2. In the Properties window of the variable, change the Value as required.
3. Click OK and restart the Archive Spawner service.

Lock out after You can define that a user is locked out after a specified number of failed attempts
failed logons to log on; default is 0 (no lockout).
Note: The dsadmin user will never be locked out.

To configure user lockout:


1. In the console tree, expand Archive Server > Configuration and search for the
Max. retries before disabling variable (internal name:
AS.DS.DS_MAX_BAD_PASSWD).

2. In the Properties window of the variable, change the Value as required (in
number of retries).
A value of 0 means that users will never be locked out.
3. Click OK and restart the Archive Spawner service.
4. Enter the following line (or modify it if present already):
=<number of failed attempts>

Unlock after You can define how long a user is locked out after a failed attempt; default is zero
failed logons seconds.
Note: The dsadmin user will never be locked out.

To configure user lockout time:


1. In the console tree, expand Archive Server > Configuration and search for the
Time after which bad passwords are forgotten variable (internal name:
AS.DS.DS_BAD_PASSWD_ELAPS).

2. In the Properties window of the variable, change the Value as required (in
seconds).
A value of 0 means that users will never be locked out.
3. Click OK and restart the Archive Spawner service.

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9.2 Concept

9.2 Concept
Modules To keep administrative effort as low as possible, the rights are combined in policies
and users are combined in user groups. The concept consists of three modules:
User groups
A user group is a set of users who have been granted the same rights. Users are
assigned to a user group as members. Policies are also assigned to a user group.
The rights defined in the policy apply to every member of the user group.
Users
A user is assigned to one or more user groups, and he is allowed to perform the
functions that are defined in the policies of these groups. It is not possible to
assign individual rights to individual users.
Policies
A policy is a set of rights, i.e. actions that a user with this policy is allowed to
carry out. You can define your own policies in addition to using predefined and
unmodifiable policies.
Standard users During the installation of Archive Server, some standard users, user groups and
policies are configured:
dsadmin in aradmins group
This is the administrator of the archive system. The group has the “ALL_ADMS”
policy and can perform all administration tasks, view accounting information,
and start/stop the Spawner. After installation, the password is empty, change it
as soon as possible; see “Creating and Modifying Users” on page 158.
Do not delete this user!
dpuser in dpusers group
This user controls the DocTools of the Document Pipelines. The group has the
“DPinfoDocToolAdministration” policy. The password is set by the dsadmin
user; see “Creating and Modifying Users” on page 158.
dpadmin in dpadmins group
This user controls the DocTools of the Document Pipelines and the documents in
the queues. The group has the “ALL_DPINFO” policy. The password is set by
the dsadmin user; see “Creating and Modifying Users” on page 158.

9.3 Configuring Users and Their Rights


If you need an additional user with specific rights – for example, if the administrator
of OpenText DesktopLink is not allowed to use the dsadmin user to upload the
client's configuration profiles – carry out the following steps:
1. Create and configure the policy; see “Creating and Modifying Policies” on
page 157.
2. Create the user; see “Checking, Creating and Modifying Users” on page 158.

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3. Create and configure the user group and add the users and the policies; see
“Checking, Creating and Modifying User Groups” on page 159.

9.4 Checking, Creating and Modifying Policies


In a policy, you define which functions are allowed to be carried out. You can create
your own policies and associate them with a combination of rights of your choice.
When creating or modifying a policy, consider that the configuration applies to all
members of user groups to which the policy is assigned (group concept).
Note: The standard policies are write-protected (read only) and cannot be
modified or deleted.

9.4.1 Available Rights to Create Policies


A policy is a set of rights. The available rights are combined in groups and
subgroups. For new policies, only rights of the ALL_WSADM (Administrative
WebServices) policy should be used. The following table provides a short
description of available rights.

Table 9-1: Administrative WebServices

Group Description
Archive Administra- Summary of rights to control creation, configuration and dele-
tion tion of logical archives.
Archive Users Summary of rights to control creation, configuration and dele-
tion of users and groups and their associated policies.
Notifications Summary of rights to control creation, configuration and dele-
tion of notifications and events.
Policies Summary of rights to control creation, configuration and dele-
tion of policies.

Important
Rights out of the following policy groups should no longer be used. These
rights are still available to ensure compatibility to policies created for former
versions of Archive Server.
• Accounting
• Administration Server
• DPinfo
• Scanning Client
• Spawner

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9.4 Checking, Creating and Modifying Policies

9.4.2 Checking Policies


To check policies:
1. Select Policies in the System object in the console tree to check, create, modify
and delete policies. All available policies are listed in the top area of the result
pane. In the bottom area the assigned rights are shown as a tree view.
2. To check a policy, select it in the top area of the result pane. The assigned rights
are listed in the bottom area.
3. To create and modify a policy, see “Creating and Modifying Policies” on
page 157.

9.4.3 Creating and Modifying Policies


To create a policy:
1. Select Policies in the System object in the console tree. All available policies are
listed in the top area of the result pane.
2. Click New Policy in the action pane. The window to create a new policy opens.
3. Enter a name and description for the new policy.
Name
Name of the policy. Spaces are not allowed. The name cannot be modified
after creation.
Description
Short description of the role the user can assume by means of this policy.
4. The Available Rights tree view shows all rights that are currently not associated
with the policy. Select a single right or a group of rights that should be assigned
to the policy and click Add >>.
5. To remove a right or a group of rights, select it in the Assigned Rights tree view
and click << Remove.

Modifying a To modify a self-defined policy, select the policy in the top area of the result pane
policy and click Edit Policy in the action pane. Proceed in the same way as when creating a
new policy. The name of the policy cannot be changed.
Deleting a policy To delete a self-defined policy, select the policy in the top area of the result pane and
click Delete in the action pane. The rights themselves are not lost, only the set of
them that makes up the policy. Pre-defined policies cannot be deleted.

See also:
• “Checking, Creating and Modifying Users” on page 158
• “Checking, Creating and Modifying User Groups” on page 159

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• “Concept” on page 155

9.5 Checking, Creating and Modifying Users


9.5.1 Checking Users
To check users:
1. Select Users and Groups in the System object in the console tree to check,
create, modify and delete users.
2. Select the Users tab in the top area of the result pane to list all users.
3. To check a user, select the entry in the top area of the result pane. The groups
which the user is assigned to are listed in the bottom area.
4. To create and modify a user, see “Creating and Modifying Users” on page 158.

9.5.2 Creating and Modifying Users


A user can be member of several groups. The user has all rights that are defined in
the policies for these groups.

To create a user:
1. Select Users and Groups in the System object in the console tree.
2. Select the Users tab in the result pane. All available users are listed in the top
area of the result pane.
3. Click New User in the action pane. The window to create a new user opens.
4. Enter the user name and the password.
Username
Name of the user to administer the Archive Server. The name can be a
maximum of 14 characters in length. Spaces are not permitted. This name
cannot be changed subsequently.
Password
Password for the specified user.
Note: All printable ASCII characters are allowed within a password
except: “;”, “'” and “"”.
Confirm password
Enter exactly the same input as you have already entered under Password.
Click Next.
5. Select the groups the user should be assigned to. Click Finish.

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9.6 Checking, Creating and Modifying User Groups

Modifying user To modify a user's settings, select the user and click Properties in the action pane.
settings Proceed in the same way as when creating a new user. The name of the user cannot
be changed.
Deleting users To delete a user, select the user and click Delete in the action pane.

See also:
• “Creating and Modifying Policies” on page 157
• “Checking, Creating and Modifying User Groups” on page 159
• “Concept” on page 155

9.6 Checking, Creating and Modifying User Groups


9.6.1 Checking User Groups
To check user groups:
1. Select Users and Groups in the System object in the console tree to check,
create, modify and delete user groups.
2. Select the Groups tab in the top area of the result pane to list all groups.
3. To check a user group, select the entry in the top area of the result pane.
Depending on the tab you selected, additional information is listed in the
bottom area:
Members tab
List of users who are members of the selected group.
Policies tab
List of policies which are assigned to the selected group.
4. To create and modify a user group, see “Creating and Modifying User Groups”
on page 159.

9.6.2 Creating and Modifying User Groups


To create a user group:
1. Select Users and Groups in the System object in the console tree.
2. Select the Groups tab in the top area of the result pane. All available groups are
listed in the top area of the result pane.
3. Click New Group in the action pane. The window to create a new group opens.
4. Enter the name of the group.

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Name
A name that clearly identifies each user group. The name can be a maximum
of 14 characters in length. Spaces are not permitted.
Implicit
Implicit groups are used for the central administration of clients. If a group is
configured as implicit, all users are automatically members. If users who
have not been explicitly assigned to a user group log on to a client, they are
considered to be members of the implicit group and the client configuration
corresponding to the implicit group is used. If several implicit groups are
defined, the user at the client can select which profile is to be used.
5. Click Finish.

Modifying group To modify the settings of a group, select it and click Properties in the action pane.
settings Proceed in the same way as when creating a user group.
Deleting a user To delete a user group, select it and click Delete in the action pane. Neither users
group nor policies are lost, only the assignments are deleted.

See also:
• “Adding Users and Policies to a User Group” on page 160
• “Creating and Modifying Policies” on page 157
• “Checking, Creating and Modifying Users” on page 158
• “Concept” on page 155

9.6.3 Adding Users and Policies to a User Group


To add users and policies to a user group:
1. Select the user group in the top area of the result pane for which users and
policies should be added.
2. Select the Members tab in the bottom area. Click Add User in the action pane. A
window with available users opens.
3. Select the users which should be added to the group and click OK.
4. Select the Policies tab in the bottom area. Click Add Policy in the action pane. A
window with available policies opens.
5. Select the policies which should be added to the group and click OK.

Removing users To remove a user or a policy, select it in the bottom area and click Remove in the
and policies action pane.

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9.7 Checking a User's Rights

9.7 Checking a User's Rights


You cannot see the rights of an individual user directly because they are assigned
indirectly via policies to user groups and not to individual users. Proceed as follows
to ascertain a user's rights.

To check a user’s rights:


1. Select Users and Groups in the System object of the console tree.
2. Select the Users tab in the top area of the result pane and select the user. Note
the groups listed under Members in the bottom area.
3. Select the Groups tab in the top area of the result pane and select Policies in the
bottom area of the result pane.
4. Select one of the groups you noted and note also the assigned policies listed in
the bottom area.
5. Select Policies in the System object.
6. Select one of the policies you noted. The associated groups of rights and
individual rights appear in the bottom area. Make a note of these.
7. Repeat step 6 for all policies that you noted for the user group.
8. Repeat steps 4 to 7 for the other user groups which the user is a member of.

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Chapter 10
Connecting to SAP Servers
If you use SAP as leading application, you configure the connection not only in the
SAP system but also in Administration Client. OpenText Document Pipeline for
DocuLink and OpenText Document Pipeline for SAP Solutions – in particular the
DocTools R3Insert, R3Formid, R3AidSel and cfbx – require some connection
information. These Document Pipelines can send some data back to the SAP server,
for example, the document ID in bar code scenarios. For these scenarios, Document
Pipeline for SAP Solutions must be installed. The basic and scenario customizing for
SAP is described in Open Text Archiving and Document Access for SAP Solutions -
Scenario Guide (ER-CCS). The configuration in the OpenText Administration Client
includes:
• “Creating and Modifying SAP Gateways” on page 165
• “Creating and Modifying SAP System Connections” on page 163
• “Assigning an SAP System to a Logical Archive” on page 166

10.1 Creating and Modifying SAP System


Connections
The Document Pipeline connects the SAP server in some scenarios. You configure
which SAP system connections will be accessed.

To create an SAP system connection:


1. Select SAP Servers in the Environment object in the console tree.
2. Select the SAP System Connections tab in the result pane.
3. Click SAP System Connection in the action pane. A window to configure the
SAP system opens.
4. Enter the settings for the SAP system connection.
Connection name
SAP system connection name with which the administered server
communicates. You cannot modify the name later.
Description
Here you can enter an optional description (restricted to 255 characters).
Server name
Name of the SAP server on which the logical archives are set up in the SAP
system.

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Chapter 10 Connecting to SAP Servers

Client
Three-digit number of the SAP client in which archiving occurs.
Feedback user
Feedback user in the SAP system. The cfbx process sends a notification
message back to this SAP user after a document has been archived using
asynchronous archiving. A separate feedback user (CPIC type) should be set
up in the SAP system for this purpose.
Password
Password for the SAP feedback user. This is entered, but not displayed,
when the SAP system is configured. The password for the feedback user
must be identical in the SAP system and in OpenText Administration Client.
Instance number
Two-digit instance number for the SAP system. The value 00 is usually used
here. It is required for the sapdpxx service on the gateway server in order to
determine the number of the TCP/IP port (xx = instance number) being
used.
Codepage
Relevant only for languages which require a 16-bit character set for display
purposes or when different character set standards are employed in different
computer environments. A four-digit number specifies the type of character
set which is used by the RFCs. The default is 1100 for the 8-bit character set.
To determine the codepage of the SAP system, log into the SAPGUI and
select System > Status. If the SAP system uses another codepage, two
conversion files must be generated in SAP transaction sm59, one from the
SAP codepage to 1100 and the other in the opposite direction. Copy these
files to the Archive Server directory <OT config AS>/r3config and declare
the codepage number here in OpenText Administration Client. The cfbx
DocTool reads these files.
Language
Language of the SAP system; default is English. If the SAP system is
installed exclusively in another language, enter the SAP language code here.
Test Connection
Click this button to test the connection to the SAP system. A window opens
and shows the test result.
5. Click Finish.

Modifying SAP To modify a SAP system, select it in the SAP System Connections tab and click
system Properties in the action pane. Proceed in the same way as when creating a SAP
connections
system connection.
Deleting SAP To delete a SAP system, select it in the SAP System Connections tab and click
system Delete in the action pane.
connection

Testing a SAP To test a SAP connection, select it in the SAP System Connections tab and click Test
connection Connection in the action pane. A window opens and shows the test result.

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10.2 Creating and Modifying SAP Gateways

10.2 Creating and Modifying SAP Gateways


SAP gateways link the SAP system connection to the outside world. At least one
gateway must be defined for each SAP system. One gateway can also be used for
multiple SAP system connection.
Access to a specific SAP gateway depends on the subnet in which a Document
Pipeline or Enterprise Scan workstation is located. The Internet address is evaluated
for identification purposes.

To create an SAP gateway:


1. Select SAP Servers in the Environment object in the console tree.
2. Select the SAP Gateways tab in the result pane.
3. Click New SAP Gateway in the action pane. A window to configure the SAP
gateway opens.
4. Enter the settings for the SAP gateway.
Subnet address
Specifies the address for the subnet in which an Archive Server or Enterprise
Scan is located. At least the first part of the address (e.g., NNN.0.0.0 in case
of IPv4) must be specified. A gateway must be established for each subnet.
IPv6
If you use IPv6, do not enclose the IPv6 address with square brackets.
Subnet mask / Length
Specifies the sections of the IP address that are evaluated. You can restrict
the evaluation to individual bits of the subnet address.
IPv4
Enter a subnet mask, for example 255.255.255.0.
IPv6
Enter the address length, i.e. the number of relevant bits, for example 64.
SAP system connection
SAP system connection name of the SAP system for which the gateway is
configured. If this is not specified, then the gateway is used for all SAP
system connections for which no gateway entry has been made. If subnets
overlap, the smaller network takes priority over the larger one. If the
networks are of the same size, the gateway to which a concrete SAP system
is assigned has priority over the default gateway that is valid for all the SAP
system connections.
Gateway address
Name of the server on which the SAP gateway runs. This is usually the SAP
server.

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Gateway number
Two-digit instance number for the SAP system. The value 00 is usually used
here. It is required for the sapgwxx service on the gateway server to
determine the number of the TCP/IP port (xx = instance number; e.g.,
instance number = 00, sapgw00, port 3300).
5. Click Finish.

Modifying SAP To modify a SAP gateway, select it in the SAP Gateways tab and click Properties in
gateways the action pane. Proceed in the same way as when creating a SAP gateway.
Deleting SAP To delete a SAP gateway, select it in the SAP Gateways tab and click Delete in the
gateways action pane.

10.3 Assigning an SAP System to a Logical Archive


For archives used with SAP as leading application, specific information is required
for most archive scenarios. Enterprise Scan reads this information from the
Administration Server and stores it in the COMMANDS file. The cfbx DocTool needs
these settings to connect to the SAP system.

Requirements:
• The gateway to the SAP system is created and configured; see “Creating and
Modifying SAP Gateways” on page 165.
• The SAP system is created and configured; see “Creating and Modifying SAP
System Connections” on page 163.

To assign an SAP system to an archive:


1. Select SAP Servers in the Environment object in the console tree.
2. Select the Archive Assignments tab in the result pane. All archives are listed in
the top area of the result pane.
3. Select the archive to which a SAP system should be assigned. Keep in mind, that
SAP system can be assigned only to original archives.
4. Click New Archive SAP Assignment in the action pane. A window to configure
the SAP archive assignment opens.
5. Enter the settings for SAP archive assignment:
SAP system connection
SAP system connection name of the SAP system with which the logical
archive communicates.
Archive link version
The ArchiveLink version 4.5 for SAP R/3 version 4.5 and higher is currently
used.

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10.3 Assigning an SAP System to a Logical Archive

Protocol
Communication protocol between the SAP application and Archive Server.
Fully configured protocols, which can be transported in the SAP system, are
supplied with the SAP products of OpenText.
Use as default SAP system connection
Selects the SAP system to which the return message with the barcode and
document ID is sent in the “Late Storing with Barcode” scenario. This setting
is only relevant if the archive is configured on multiple SAP applications, e.g.
on a test and a production system.
6. Click Finish.

Modifying To modify an archive assignment, select it in the bottom area of the result pane and
archive click Properties in the action pane. Proceed in the same way as when assigning a
assignments
SAP system.
Removing To delete an archive assignment, select it in the bottom area of the result pane and
archive click Remove Assignment in the action pane.
assignments

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Chapter 11
Configuring Scan Stations
There are archiving scenarios in which scan stations submits scanned content to
logical archives. For these scenarios, the scan stations needs information about the
archiving operation. It needs to know which logical archives the documents are sent
to, and how the documents are to be indexed when archived. The archive mode
contains this information.
Archive modes are assigned to every scan station. When a scan station starts, it
queries the archive modes that are defined for it at the specified Archive Server. The
employee at the scan station assigns the appropriate archive mode to the scanned
documents in the course of archiving.
The following details must be configured correctly to archive from scan stations:
• Archive in which the documents are stored, scenario and conditions, workflow:
see “Adding and Modifying Archive Modes” on page 171.
• Scan station to which an archive mode applies: see “Adding a New Scan Host
and Assigning Archive Modes” on page 174.
• If SAP is the leading application: the SAP system to which the barcode and the
document ID are sent, the communication protocol and version of the
ArchiveLink interface: see “Assigning an SAP System to a Logical Archive” on
page 166.
For more information on archiving scenarios, see “Scenarios and Archive Modes”
on page 169.

11.1 Scenarios and Archive Modes


Below you find some example settings for various archiving scenarios, sorted
according to the leading applications.

Suite for SAP Solutions


You need the Document Pipelines for SAP (R3SC) for all archiving scenarios. For
scenarios in which archiving is started from the SAP GUI, you do not need an
archive mode.

Scenario (Opcode) Conditions Workflow Extended Conditions


Late storing with barcodes
See also section 8.2.4 "Archiving with bar code technology" in Open Text Archiving and
Document Access for SAP Solutions - Scenario Guide (ER-CCS).

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Chapter 11 Configuring Scan Stations

Scenario (Opcode) Conditions Workflow Extended Conditions


Late_Archiving BARCODE n/a n/a
Specific scenarios
Early_Archiving n/a
Late_R3_Indexing n/a
Early_R3_Indexing n/a
DirectDS_R3 n/a

Transactional Content Processing

Scenario Conditions Workflow Extended Conditions


(Opcode)
Pre-indexing
Documents are indexed in Enterprise Scan first. The archiving process archives the docu-
ment to the Transactional Content Processing Servers.
DMS_Indexing n/a n/a n/a
Pre-indexing to Process Inbox of TCP GUI
Documents are indexed in Enterprise Scan first. The archiving process archives the docu-
ment to the Transactional Content Processing Servers and starts a process with the docu-
ment.
DMS_Indexing n/a <processname> PS_MODE LEA_9_7_0

PS_ENCODING_BASE64_UTF8N 1

Pre-indexing to Tasks inbox of PDMS UI


Documents are indexed in Enterprise Scan first. The archiving process archives the docu-
ment to the Transactional Content Processing Servers and creates a task in the TCP Applica-
tion Server PDMS UI inbox for a particular user, or for any user in a particular group.
DMS_Indexing n/a n/a BIZ_ENCODING_BASE64_UTF8N

BIZ_APPLICATION<name>

User:
key = BIZ_DOC_RT_USER
value = <domain>\<name>

User group:
key = BIZ_DOC_RT_GROUP
value = <domain>\<name>
Late indexing to Process Inbox of TCP GUI
Archives the document to the Transactional Content Processing Servers and starts a process
with the document in the TCP GUI inbox. Documents are indexed in TCP.
DMS_Indexing n/a <processname> PS_MODE LEA_9_7_0

PS_ENCODING_BASE64_UTF8N 1

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11.2 Adding and Modifying Archive Modes

Scenario Conditions Workflow Extended Conditions


(Opcode)
Late indexing to Indexing inbox of PDMS UI
Archives the document to the Transactional Content Processing Servers and creates an in-
dexing item in the TCP Application Server PDMS UI Indexing inbox. Documents are in-
dexed in TCP.
DMS_Indexing PILE_INDEX n/a BIZ_ENCODING_BASE64_UTF8N

BIZ_REG_INDEXING
Leave the values empty

BIZ_APPLICATION<name>

Late indexing to Tasks inbox of PDMS UI


Archives the document to the Transactional Content Processing Servers and creates a task in
the TCP Application Server PDMS UI inbox for a particular user, or for any user in a par-
ticular group. Documents are indexed in TCP.
DMS_Indexing PILE_INDEX n/a BIZ_ENCODING_BASE64_UTF8N

BIZ_APPLICATION<name>

User:
key = BIZ_DOC_RT_USER
value = <domain>\<name>

User group:
key = BIZ_DOC_RT_GROUP
value = <domain>\<group>
Late indexing for plug-in event
Archives the document to the Transactional Content Processing Servers and calls a plug-in
event in the TCP Application Server. Documents are indexed in TCP.
DMS_Indexing PILE_INDEX n/a BIZ_ENCODING_BASE64_UTF8N

BIZ_APPLICATION<name>

BIZ_PLG_EVENT=<plugin>:<event>

11.2 Adding and Modifying Archive Modes


With archive mode settings, you define where the documents are stored, how they
are processed, and further actions that are triggered in the leading application. You
can find a list of archiving scenarios and their archive mode settings in “Scenarios
and Archive Modes” on page 169.

To add an archive mode:


1. Select Scan Stations in the Environment object in the console tree.
2. Select the Archive Modes tab in the result pane.
3. Click New Archive Mode in the action pane.

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Chapter 11 Configuring Scan Stations

4. Enter the settings for the archive mode.


For details, see “Archive Modes Properties” on page 172.
5. Click Finish.
Thus you can create several archive modes, e.g. if you want to assign document
types to different archives.

Modifying an To modify the settings of an archive mode, select it in the Archive Modes tab in the
archive mode result pane and click Properties in the action pane. Proceed in the same way as
when adding an archive mode. For details, see “Archive Modes Properties” on
page 172.
Deleting an To delete an archive mode, select it in the Archive Modes tab in the result pane.
archive mode Click Delete in the action pane. If the archive mode is assigned to a scan host, it
must be removed first, see “Removing Assigned Archive Modes” on page 176.

See also:
• “Archive Modes Properties” on page 172
• “Scenarios and Archive Modes” on page 169
• “Adding a New Scan Host and Assigning Archive Modes” on page 174

Archive Modes Properties


General tab
Archive mode name
Name of the archive mode. Do not use spaces. You cannot change the name of
the archive mode after creation.
Scenario
Name of the archiving scenario (also known by the technical name Opcode).
Scenarios apply to leading applications.
Archive name
Name of the logical archive, to which the document is sent.
SAP system connection
SAP system connection name with which the administered server
communicates.

Pipeline Host tab


Pipeline Info
Use local pipeline: The document pipeline installed on the client is used.
Use remote pipeline: The Document Pipelines can be installed on a separate
computer. The pipeline is accessed via an HTTP interface. For this configuration
the protocol, the pipeline host and the port must be set.

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Protocol
Protocol that is used for the communication with the pipeline host. For security
reasons, HTTPS is recommended.
Pipeline host
The computer where the Document Pipeline is installed.
Port
Port that is used for the communication with the pipeline host. Use 8080 for
HTTP or 8090 for HTTPS.

Advanced tab
Workflow
Name of the workflow that will be started in Enterprise Process Services when
the document is archived. For details concerning the creation of workflows, see
the Enterprise Process Services documentation.
Conditions
These archiving conditions are available:
R3EARLY
Early archiving with SAP.
BARCODE
If this option is activated, the document can only be archived if a barcode was
recognized. For Late Archiving, this is mandatory. For Early Archiving, the
behavior depends on your business process:
• If a barcode or index is required on every document, select the Barcode
condition. This makes sure that an index value is present before archiving.
The barcode is transferred to the leading application.
• If no barcode is needed, or it is not present on all documents, do not select
the Barcode condition. In this case, no barcode is transferred to the
leading application.
PILE_INDEX
Sorts the archived documents into piles for indexing according to certain
criteria. For example, the pile can be assigned to a document group, and the
access to a document pile in a leading application like Transactional Content
Processing can be restricted to a certain user group.
INDEXING
Indexing is done manually.
ENDORSER
Special setting for certain scanners. Only documents with a stamp are stored.
Extended Conditions
This table is used to hand over archiving conditions to the COMMANDS file, for
example, to provide the user name so that the information is sent to the correct
task inbox. The extended conditions are key-value pairs. Click Add to enter a

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new condition. To modify a extended condition select it and click Edit. Click
Remove to delete the selected condition.

See also:
• “Adding and Modifying Archive Modes” on page 171
• “Adding a New Scan Host and Assigning Archive Modes” on page 174

11.3 Adding Additional Scan Hosts


It is possible to assign more than one scan host to an archive mode.

To add scan hosts to an archive mode:


1. Select Scan Stations in the Environment object in the console tree.
2. Select the Archive Modes tab in the result pane.
3. Select the archive mode to assign scan hosts.
4. Click Add Scan Host in the action pane. A window with available scan hosts
opens.
5. Select the designated scan hosts and click OK.

See also:
• “Adding and Modifying Archive Modes” on page 171
• “Adding a New Scan Host and Assigning Archive Modes” on page 174

11.4 Adding a New Scan Host and Assigning Archive


Modes
The assignment of archive modes to scan hosts specifies which archive modes can
be used by a scan station. Multiple assignments are possible, i.e. you can operate
with several scanners and store documents in the same or different archives using
different scenarios. Further, a default mode for each scan host can be set. Enterprise
Scan reads the archive modes from the Administration Server when it is starting.
Therefore, you have to restart Enterprise Scan after assigning archive modes.

To add new scan hosts:


1. Select Scan Stations in the Environment object in the console tree.
2. Select the Scan Hosts tab in the result pane.
3. Click New Scan Host in the action pane.
4. Enter the settings for the scan host:

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Scan host name


Name of the scan station that is used to reference it in the network. Spaces
are not permitted. You can check the validity of the name by sending a ping
to the scan station. The name must be entered in exactly the same way as it
has been defined at operating system level.
Site
Describes the location of the scan host.
Description
Brief, self-explanatory description of the scan host.
Default archive mode
Archive mode assigned as default to the corresponding scan station.
5. Click Finish.
6. Add additional archive modes if needed (see “Adding Additional Archive
Modes” on page 175).

Deleting an To delete an archive mode, select it in the Archive Mode tab in the result pane. Click
archive mode Delete in the action pane. If the archive mode is assigned to a scan host, it must be
removed first, see “Adding a New Scan Host and Assigning Archive Modes” on
page 174.

See also:
• “Adding Additional Archive Modes” on page 175
• “Adding and Modifying Archive Modes” on page 171
• “Archive Modes Properties” on page 172

11.5 Adding Additional Archive Modes


It is possible to assign more than one archive mode to a scan host to support
different scenarios.

To add archive modes to a scan host:


1. Select Scan Stations in the Environment object in the console tree.
2. Select the Scan Hosts tab in the result pane.
3. Select the scan host to assign archive modes.
4. Click Add Archive Mode in the action pane. A window with available archive
modes opens.
5. Select the archive modes and click OK.

See also:
• “Adding and Modifying Archive Modes” on page 171

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• “Archive Modes Properties” on page 172

11.6 Changing the Default Archive Mode


You can assign more than one archive mode to a scan host. The default archive
mode is the preferred mode for scan clients, which are using this scan host. The first
assigned archive mode is the default mode, but can be changed if necessary.

To change the default archive mode:


1. Select Scan Stations in the Environment object in the console tree.
2. Select the Scan Hosts tab in the result pane.
3. Select the scan host for which you want to change the default archive mode.
4. Click Properties in the action pane.
5. Choose the new default archive mode and click OK.

11.7 Removing Assigned Archive Modes


To remove assigned archive modes:
1. Select Scan Stations in the Environment object in the console tree.
2. Select the Scan Hosts tab in the result pane.
3. Select the scan host in the top area of the result pane.
4. Select the archive mode which you want to remove in the bottom area of the
result pane.
5. Click Remove in the action pane.
6. Click OK to confirm.

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Chapter 12
Adding and Modifying Known Servers
Known servers are used to realize remote standby scenarios to increase data
security. If a server is added as a known server to the environment, all archives of
this server can be checked in External Archives in the Archives object of the console
tree. If a logical archive of a known server is replicated to the original server, this
archive can be checked in Replicated Archives in the Archives object of the console
tree. See “Configuring Remote Standby Scenarios” on page 181.

12.1 Adding Known Servers


To add a known server:
1. Select Known Servers in the Environment object in the console tree.
2. Click New Known Server in the action pane.
3. Enter the known server parameters:
Remote server name
Name of the remote server to be added as known server.
Note: Instead of the host name, you can also use IPv4 addresses.
However, IPv6 addresses are not supported.
Remote server is allowed to replicate from this host
Check this if the known server should be used to replicate archives, e.g. for
remote standby scenarios.
Port, Secure port, Context path
Specifies the port, the secure port and the context path, that enables the
Archive Server to create URLs of a designated Remote Standby Server.
Structure of the URLs:
http://<host>:<port><context>?...
https://<host>:<secure port><context>?...

Example:
<host> = host03100
<port> = 8080
<secure port> = 8090
<context> = /archive

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http://host03100:8080/archive?...
https://host03100:8090/archive?...

4. Click Finish. The new known server is added to the Environment.

12.2 Checking and Modifying Known Servers


To check a known server:
1. Select Known Servers in the Environment object in the console tree.
2. Select the server you want to check.
3. Click Properties in the action pane.
4. To modify the settings of a known server, proceed in the same way as when
adding a known server. Additional to the New known server window, you get
more information of the known server:
Version
The version number of the known server.
Startup time
The date and time when the known server was started last.
Build Information
Detailed information of the software build and revision of the known server.
Description
Shows the short description of the known server, if available.
5. Click OK.

Modifying known To modify the settings of a known server, select it in the top area of the result pane
server settings and click Properties in the action pane. Proceed in the same way as when adding a
known server.

12.3 Synchronizing Servers


The Synchronize Servers function transfers settings from known servers to the local
server. This is useful if settings on a known server are changed (e.g. replicated pools
or buffers).
Therefore, you can update
• settings of replicated archives,
• settings of replicated buffers,
• encryption certificates,
• timestamp certificates,
• system keys.

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12.3 Synchronizing Servers

To synchronize known servers:


1. Select Known Servers in the Environment object in the console tree.
2. Click Synchronize Servers in the action pane.
3. Click OK to confirm. The synchronization is started.

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Chapter 13
Configuring Remote Standby Scenarios
In a remote standby scenario, a Remote Standby Server is configured as duplicate of
the original Archive Server. The Remote Standby Server and the Archive Server are
connected via LAN or WAN. To configure a remote standby scenario, the Remote
Standby Server must be added as a known server to the original Archive Server
first; see “Adding and Modifying Known Servers” on page 177. Thus, the Remote
Standby Server can transmit data from the original Archive Server.

Figure 13-1: Remote Standby scenario

In a remote standby scenario, all new and modified documents are asynchronously
transmitted from the original archive to the replicated archive of a known server.
This is done by the Synchronize_Replicates job on the Remote Standby Server.
The job physically copies the data on the storage media between these two servers.
Therefore, the Remote Standby Server provides more data security than the local
backup of media.
With a Remote Standby Server, not the entire server is replicated but just the logical
archives. Further, it is possible to use two servers crosswise, i.e. one Archive Server
is the Remote Standby Server of the other and vice versa.
The Remote Standby Server has the following advantages:
• The availability of the archive increases, since the Remote Standby Server is
accessed when the original server is not available.

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• Backup media are located in greater distance from the original Archive Server,
providing security in case of fire, earthquake and other catastrophes.
Nevertheless, there are also disadvantages:
• Only read access to the documents is possible; modifications to and archiving of
documents is not possible directly.
• A document may have been stored or modified on the original server, but not
yet transmitted to the Remote Standby Server.
• No minimization of downtime with regard to archiving new documents, since
only read access to the Remote Standby Server is possible.
Note: The usage of a Remote Standby Server depends on your backup strategy.
Contact OpenText Global Services for the development of a backup strategy
that fits your needs.

13.1 Configuring Original Archive Server and Remote


Standby Server
You have to perform several configuration steps on the original Archive Server and
on the Remote Standby Server to replicate data.

13.1.1 Configuring the Original Archive Server


The original server must be configured, that the Remote Standby Server is allowed
to replicate the original server.

To configure the original server:


1. Log on to the original Archive Server.
2. Add the Remote Standby Server as known server (see “Adding Known Servers”
on page 177). Ensure that Remote server is allowed to replicate from this host
is set.
3. Click OK. The Remote Standby Server is listed in Known Servers in the
Environment object of the console tree.

13.1.2 Configuring the Remote Standby Server


If the known server is added, the Remote Standby Server must be configured. You
have to configure the logical archives and the buffers that are to be replicated. To
replicate the data from the original server, matching devices and volumes must be
configured on the Remote Standby Server first.

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13.1 Configuring Original Archive Server and Remote Standby Server

Important
These volumes have to be named the same way as the original volume. The
replicate volumes need at least the same amount of disk space.

See also:
• “Configuring Disk Volumes” on page 45
• “Installing and Configuring Storage Devices” on page 56

To configure the replicated archives:


1. Log on to the Remote Standby Server.
2. Add the original server as known server (see “Adding Known Servers” on
page 177). Remote server is allowed to replicate from this host must not be set.
Unless the two servers replicate each others archives over cross.
3. Click OK.
4. Click Synchronize Servers in the action pane to synchronize settings between
known servers.
5. Select External Archives in the Archives object in the console tree. All logical
archives of the known servers are listed.
6. Select the archive which should be replicated in the result pane and click
Replicate in the action pane.
The archive is moved to Replicated Archives. A message is shown, that the
pools of the replicated archive must be configured (see “Backups on a Remote
Standby Server” on page 185).
7. Select the replicated archive and select the Server Priorities tab in the result
pane.
8. Click Change Server Priorities in the action pane. A wizard to assign the
sequence of server priorities opens; for details, see “Changing the Server
Priorities” on page 92.
9. Assign the server priorities. The order should be: first the Remote Standby
Server, then the original server(s).

To configure pools of replicated archives:


1. Select the replicated archive and select the Pools tab in the result pane.
2. Select the first pool in the top area. In the bottom area, the assigned volumes are
listed. Volumes that are not configured are labeled with the missing type.
3. Depending on the type of the volume, do one of the following:

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Disk volumes
a. Select the first missing volume and click Attach or Create Missing
Volume in the action pane.
b. Enter Mount Path and Device Type and click OK. Repeat this for every
missing volume.
ISO volumes
ISO volumes will be replicated by the asynchronously running
Synchronize_Replicates job (see also “ISO Volumes” on page 185).

a. Select Replicated Archives in the console tree and select the designated
archive.
b. Select a replicated pool in the console tree and click Properties in the
action pane.
c. Enter settings (see “Write At-Once Pool (ISO) Settings” on page 86) for
Number of Backups to n (n>0, for volumes on HDWO: n=1) and select
the Backup Jukebox.
d. Configure the Synchronize_Replicates job according to your needs
(see “Setting the Start Mode and Scheduling of Jobs” on page 100).
IXW volumes
IXW volumes will be replicated by the asynchronously running
Synchronize_Replicates job (see also “IXW Volumes” on page 186).

a. Select Replicated Archives in the console tree and select the designated
archive.
b. Select a replicated pool in the console tree and click Properties in the
action pane.
c. Enter settings (see “Write Incremental (IXW) Pool Settings” on page 88)
for Number of Backups to n (n>0) and select the Backup Jukebox.
d. Configure the Synchronize_Replicates job according to your needs
(see “Setting the Start Mode and Scheduling of Jobs” on page 100).
4. Schedule the replication job Synchronize_Replicates (see “Setting the Start
Mode and Scheduling of Jobs” on page 100).
Note: On the original Archive Server, the backup jobs can be disabled if no
additional backups should be written.

To configure replicated disk buffers:


1. Select Known Servers in the Environment object in the console tree.
2. Select the known server which disk buffer needs to be replicated in the top area
of the result pane. The assigned disk buffers are listen in the bottom area of the
result pane.

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13.2 Backups on a Remote Standby Server

3. Select the disk buffer which needs to be replicated and click Replicate in the
action pane.
4. Enter the name of the disk buffer and click Next.
A message is shown, that the disk buffer gets replicated and a volume has to be
attached to this disk buffer.
5. Select Buffers in the Infrastructure object in the console tree.
6. Select the Replicated Disk Buffers tab in the result pane. The replicated buffers
are listed in the top area.
7. Select the replicated buffer in the top area. In the bottom area, the assigned
volumes are listed. Volumes which are not configured are labeled with the
missing type.
8. Select the first missing volume and click Attach or Create Missing Volume in
the action pane.
9. Enter Mount Path and click OK. Repeat this for every missing volume.

13.2 Backups on a Remote Standby Server


The backup procedure depends on the used media type.
Note: For backup and recovery of GS, ISO (HDWO) and FS volumes, contact
OpenText Customer Support.

13.2.1 ISO Volumes


The backup for ISO volumes on a Remote Standby Server – for optical media as well
as for ISO volumes on storage systems – is done asynchronously by the
Synchronize_Replicates job.

To backup ISO volumes:


1. Log on to the Remote Standby Server.
2. Select Replicated Archives in the console tree and select the designated archive.
3. Select a replicated pool in the console tree and click Properties in the action
pane.
4. Enter settings (see “Write At-Once Pool (ISO) Settings” on page 86) for Number
of Backups to n (n>0, for volumes on HDWO: n=1) and select the Backup
Jukebox.
5. Configure the Synchronize_Replicates job according to your needs (see
“Setting the Start Mode and Scheduling of Jobs” on page 100).
The Synchronize_Replicates job now backups the data of the original ISO
pool according to the scheduling.

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Note: If problems occur, have a look at the protocol of the


Synchronize_Replicates job (see “Checking the Execution of Jobs” on
page 101).

13.2.2 IXW Volumes


The backup for IXW volumes on a Remote Standby Server is done asynchronously
by the Synchronize_Replicates job.

To backup IXW volumes:


1. Log on to the Remote Standby Server.
2. Select Replicated Archives in the console tree and select the designated archive.
3. Select a replicated pool in the console tree and click Properties in the action
pane.
4. Enter settings (see “Write Incremental (IXW) Pool Settings” on page 88) for
Number of Backups to n (n>0) and select the Backup Jukebox.
5. Configure the Synchronize_Replicates job according to your needs (see
“Setting the Start Mode and Scheduling of Jobs” on page 100).
According to the scheduling, the Synchronize_Replicates job performs a
backup of the new data on the original medium since the last backup to one
backup media.
Note: If problems occur, have a look the protocol of the
Synchronize_Replicates job (see “Checking the Execution of Jobs” on
page 101).

13.3 Restoring of IXW or ISO Volumes


13.3.1 Restoring an Original IXW or ISO Volume
If the original IXW or ISO medium has to be replaced by a backup medium from the
Remote Standby Server (e.g., defective original), the following main steps have to be
performed:
1. Write-lock the original volume to avoid write access; see “To write lock the
original volume:” on page 187.
2. Update the replicated volume; see “To update the replicated volume:” on
page 187.
3. Export and remove the replicated volume; see “To export and remove the
replicated volume:” on page 187.
4. In case of IXW: insert a new volume for replication; see “To export and remove
the replicated volume:” on page 187.

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5. Remove the original volume and insert the replicate volume; see “To remove the
defective original volume and insert the replicate volume:” on page 188.
6. Update the new replicated volume; see “To update the new replicated volume:”
on page 189.
Note: For double-sided media, you have to execute the following steps for both
sides!

To write lock the original volume:


1. Log on to the original Archive Server.
2. Select the original archive in the console tree and the designated pool in result
pane.
3. Select the volume to be restored in the bottom area of the result pane and click
Properties in the action pane.
4. Select Write locked to avoid write access. Perform this step also for the second
side of a double-sided medium.

To update the replicated volume:


1. Log on to the Remote Standby Server.
2. Select Jobs in the System object in the console tree.
3. Select the Synchronize_Replicates job in the result pane and click Start in the
action pane.
This starts the job, and the Remote Standby Server requests the data that has not
been backed up from the original server.

Important
If this job is executed during office times, make sure there is enough
bandwidth between the original and remote standby server for the
replicated data available.

4. Check whether the job run successfully (see “Checking the Execution of Jobs”
on page 101). If it was not possible to back up all data, break off here and contact
OpenText Customer Support.

To export and remove the replicated volume:


1. Ensure that you are logged on to the Remote Standby Server.
2. Select the replicated archive in the console tree and the designated pool in result
pane.
3. Determine the name of the volume (<ixwName>) to be removed in the bottom
area of the result pane.

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4. Open a command line and determine the ID of the IXW (ISO) medium
(<WORM_ID>):
cdadm survey –v +sodi o=<ixwName>
Note: vid (option +i) is required later
5. Select the jukebox in Devices in the Infrastructure object in the console tree.
6. Select the designated volume and click Eject Volume in the action pane.
7. Remove the volume from the jukebox.
8. Export also the IXW (ISO) volume(s) from the STORM configuration.
a. In the command line, change to directory <OT install AS>\bin
b. Determine the ID of the IXW (ISO) medium:
cdadm survey -n +uoi

c. Delete the entries in the file system information:


cdadm delete vid=<WORM_ID>

In case of IXW: To insert and initialize a new volume for replication:


Proceed as follows:
1. Insert the new media in the jukebox of the Remote Standby Server.
2. Select the jukebox in Devices in the Infrastructure object in the console tree and
click Insert Volume in the action pane.
3. Select the new volume (status blank) and click Initialize Backup in the action
pane. A window with original volumes opens.
4. Select the original volume and click OK.

To remove the defective original volume and insert the replicate volume:
1. Log on to the original Archive Server.
2. Select the jukebox in Devices in the Infrastructure object in the console tree.
3. Select the defective volume in the bottom area of the result pane and click Eject
Volume in the action pane.
4. Remove the medium from the jukebox and label it as defective.
5. Insert the replicate IXW (ISO) medium and restore it as original:
a. Insert the replicate IXW (ISO) medium in the jukebox of the original Archive
Server.
b. Select the jukebox in Devices in the Infrastructure object in the console tree
and click Insert Volume in the action pane.
c. Select the medium (status bak) and select Restore in the action pane.
This makes the backup volume available as the original volume.

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6. Select the designate archive in the console tree and the designated pool in the
result pane.
7. Select the backup volume in the bottom area of the result pane and select Clear
Backup Status in the action pane.

To update the new replicated volume:


1. Connect to the Remote Standby Server.
2. Select Jobs in the System object in the console tree.
3. Select the Synchronize_Replicates job in the result pane and click Start in the
action pane.
This starts the job, and the Remote Standby Server requests the data that has not
been backed up from the original server.

Important
If this job is executed during office times, make sure there is enough
bandwidth between the original and remote standby server for the
replicated data available.

4. Check whether the job run successfully (see “Checking the Execution of Jobs”
on page 101). If it was not possible to back up the data, break off here and
contact OpenText Customer Support.

13.3.2 Restoring a Replicate of an IXW or ISO Volume


If a replicate IXW or ISO medium is defective, the Synchronize job for the defective
volume cannot run successfully. The replicate is restored on the same principle as
the original volume. The only difference is that it is not necessary to insert an IXW
(ISO) medium in another jukebox and declare it as the original.
1. Export and remove the replicated volume; see “To export and remove the
replicated volume:” on page 189.
2. In case of IXW: insert a new volume for replication; see “In case of IXW: To insert
and initialize a new volume for replication:” on page 190.
3. Update the new replicated volume; see “To update the new replicated volume:”
on page 190.
Note: For double-sided media, you have to execute the following steps for both
sides!

To export and remove the replicated volume:


1. Ensure that you are logged on to the Remote Standby Server.

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2. Select the replicated archive in the console tree and the designated pool in result
pane.
3. Determine the name of the volume (<ixwName>) to be removed in the bottom
area of the result pane.
4. Open a command line and determine the ID of the IXW (ISO) medium
(<WORM_ID>):
cdadm survey –v +sodi o=<ixwName>
Note: vid (option +i) is required later
5. Select the jukebox in Devices in the Infrastructure object in the console tree.
6. Select the designated volume and click Eject Volume in the action pane.
7. Remove the volume from the jukebox.
8. Export also the IXW (ISO) volume(s) from the STORM configuration.
a. In the command line, change to directory <OT install>\bin
b. Determine the ID of the IXW (ISO) medium:
cdadm survey -n +uoi

c. Delete the entries in the file system information:


cdadm delete vid=<WORM_ID>

In case of IXW: To insert and initialize a new volume for replication:


Proceed as follows:
1. Insert the new media in the jukebox of the Remote Standby Server.
2. Select the jukebox in Devices in the Infrastructure object in the console tree and
click Insert Volume in the action pane.
3. Select the new volume (status blank) and click Initialize Backup in the action
pane. A window with original volumes opens.
4. Select the original volume and click OK.

To update the new replicated volume:


1. Connect to the Remote Standby Server.
2. Select Jobs in the System object in the console tree.
3. Select the Synchronize_Replicates job in the result pane and click Start in the
action pane.
This starts the job, and the Remote Standby Server requests the data that has not
been backed up from the original server.

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13.3 Restoring of IXW or ISO Volumes

Important
If this job is executed during office times, make sure there is enough
bandwidth between the original and remote standby server for the
replicated data available.

4. Check whether the job run successfully (see “Checking the Execution of Jobs”
on page 101). If it was not possible to back up the data, break off here and con-
tact OpenText Customer Support.

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Chapter 14
Configuring Archive Cache Server
Archive Cache Server distinguishes between read and write requests. In case of read
requests, the Archive Cache Server tries to satisfy the request from its local cache
instead of transferring the document via slow WAN from an Archive Server. If not
found in local cache, the document will be cached for later access.
In case of write requests, Archive Cache Server distinguishes between two
operational modes. This mode can be set per logical archive.
write through
In this mode, all documents are transferred to the Archive Server, but on the fly,
they are also cached in the local store to speed up later read requests.
write back
In this mode, all the documents are cached in the local store of the Archive Cache
Server. Archive Server just will be informed that there are new documents
residing on the Archive Cache Server. The configured Copy_Back job will later
transfer these documents to the Archive Server.

Typical scenario for using the “write back” mode


You have a quite slow network connection between an Archive Cache Server and an
Archive Server. During the day, a lot of new documents are written to the Archive
Cache Server, which should not additionally burden the slow network connection.
Archive Server is just informed about new documents. During the night, the WAN
is much faster, because of reduced network traffic. The documents just stored by
Archive Cache Server on the Archive Cache Server can now be safely transferred to
the Archive Server in an efficient way. This can be achieved by appropriate
scheduling of the Copy_Back job. If this scenario does not exactly fit your
environment or your demands – e.g., because you have full load round the clock or
you have high security demands – it is recommended to use “write through” mode
(see also “Restrictions Using Archive Cache Server” on page 194).
The following figure shows a simple outlay of a scenario with only one Archive
Server and one Archive Cache Server. In real environments, one Archive Cache
Server can support more than one Archive Server and one Archive Server can have
more than one Archive Cache Server attached. Clients can also access the Archive
Server directly without using Archive Cache Server. This depends on the
configuration; see “Configuring Access Via an Archive Cache Server” on page 203.

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Figure 14-1: Archive Cache Server scenario

As the diagram hints, the Administration Server is central to the coordination of the
cache scenario at large. Administration Client is used to configure the settings of
each Archive Cache Server and the associated clients and archives.

Important
To ensure accurate retention handling, the clock of the Archive Cache Server
must be synchronized with the clock of the Archive Server.

14.1 Restrictions Using Archive Cache Server


The Archive Cache Server ideally is transparent to any client, which means it must
behave the same way as the Archive Server. Especially for “write back” documents,
this paradigm cannot be followed completely. The following table shows all known
restrictions.

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Table 14-1: Restrictions using Archive Cache Server

Topic Description
Restrictions valid for “write back”
MTA documents MTA documents can be stored but the single document in an
MTA document cannot be accessed until they are transferred
to an Archive Cache Server.
Attribute Search Attribute Search in print lists is not available until the content
is transferred from an Archive Cache Server to the related Ar-
chive Server.
VerifySig The signature verification is processed for write back items
but the signer chain is not verified (no timestamp certificates
are available on related Archive Server).
Deletion behavior To avoid problems with deletion, do not use the following
archive settings:
• Original Archive > Properties > Security > Document
Deletion > Deletion is ignored (see also “Configuring the
Archive Security Settings” on page 79)
• Archive Server > Modify Operation Mode > Documents
cannot be deleted, no errors are returned (see also “Setting
the Operation Mode of Archive Server” on page 332
Retention behavior As long as write back documents are just stored on the
Archive Cache Server, there is no protection based on the
document retention. After transferring documents to a related
Archive Server, the retention behavior gets effective. If there is
no client retention, the retention setting of the logical archive
is used.

In special case of event-based retention, the expiring date can


be extended up to 24 hours.
Audit There are no audit trails for documents as long as they are not
transferred to the related Archive Server.
Update Document This call is not supported for write back documents.
migrateDocument Results in an error if just the pool name or storage tier is
changed.

Important: Target archives must be enabled to be cached


by this Archive Cache Server, otherwise update calls will
fail.

Versioning of compo- As long as components are just stored on the Archive Cache
nents Server, there is no version control! This means, after a success-
ful modification, the modified component is available, but the
version number will not be increment. A subsequent info call
still will deliver back version “1” of the just modified compo-
nent, until the component has been transferred to the related
Archive Server.

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Topic Description
Transfer and commit Write-back documents are transferred to the related Archive
Server in a two-phase process:

Phase 1: document is requested


Phase 2: commit to previously requested document is sent

To avoid any inconsistency, any “update” client request that


comes in between phase 1 and 2 cannot be satisfied and an
HTTP_CONFLICT error is returned to the client.

Maintenance mode Documents cannot be accessed during maintenance mode.


Disabled archives Documents cannot be modified if the logical archive is dis-
abled.
Document protection Document protection cannot be set in write-back mode. If
document protection is set while creating the document, the
document protection will not be stored nor evaluated on the
Archive Cache Server.
Restrictions valid for “write through” and “write back”
Component name map- In write back mode, an error occurs if you try to create a
ping component matching one of these names:
• <n>.pg
• im
To support all component names, create a new entry in the
configuration:
1. Select Runtime and Core Services > Configuration >
Content Service.
2. Click New Property in the action pane.
3. Enter the property name:
contentservice.ILLEGALCOMPONENTNAMES
4. Select Global as Scope and String as Datatype.
5. Click Next.
6. Leave the Property Value field empty and select
Requires Restart?
7. Click Next and then Finish to resume.
Timestamp verification A mandatory signature check before reading can be config-
ured for each archive. This setting is ignored for cached doc-
uments.
Encryption, Compression, Content on the Archive Cache Server gets neither encrypted
Single Instance, Blobs nor compressed, regardless of the archive setting.
Destroy Documents are not destroyed on the Archive Cache Server,
regardless of the archive setting.

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14.2 Configuring an Archive Cache Server in the Environment

14.2 Configuring an Archive Cache Server in the


Environment
14.2.1 Adding an Archive Cache Server to the Environment
The first step for using an Archive Cache Server is to make it known to an Archive
Server using Administration Client. To do this, you have to add an Archive Cache
Server to the environment of the logical archive.

To add an Archive Cache Server:


1. Select Cache Servers in the Environment object in the console tree.
2. Click New Cache Server in the action pane.
3. Enter the Archive Cache Server parameters:
Cache server name
Unique name of the Archive Cache Server. This name is used throughout the
configuration and administration to refer to the Archive Cache Server.
Description
Brief, self-explanatory description of the Archive Cache Server.
Host (client)
Physical host name to address the Archive Cache Server when a client
accesses it.
Note: Instead of the host name, you can also use IPv4 addresses.
However, IPv6 addresses are not supported.
'Copy back' job
Displays the associated Copy_Back job. This entry cannot be changed.
Host (archive server)
Physical host name used by the Archive Server to communicate with an
Archive Cache Server. This name can be different from the host name
relating to client.
Note: Instead of the host name, you can also use IPv4 addresses.
However, IPv6 addresses are not supported.
The <name to use by ACS for itself> name and the Host (archive
server) name must be identical. Otherwise, problems will arise during
the write-back scenario.
Port, Secure port, Context path
Specifies the port, the secure port and the context path, that enables the client
to create URLs of the designated Archive Cache Server.

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Structure of the URLs:


http://<host>:<port><context>?...
https://<host>:<secure port><context>?...

Example:
<host> = csrv03100
<port> = 8080
<secure port> = 8090
<context> = /archive
http://csrv03100:8080/archive?...
https://csrv03100:8090/archive?...

4. Click Finish.
5. Configure the Copy_Back job. See also “Configuring Jobs and Checking Job
Protocol” on page 95 and Table 6-3 on page 97.
Note: Be aware that this job is disabled by default. If you intend to use the
"write back" mode, enable this job.
6. Click Finish. The new Archive Cache Server is added to the environment.

Next step:
• “Configuring Archive Access Via an Archive Cache Server” on page 204.

14.2.2 Modifying an Archive Cache Server


If required, Archive Cache Server parameters can be modified.
Note: If <name to use by ACS for itself> and Host (archive server) are
different from each other, it is required to rename one or the other to make
them identical. To rename the Archive Cache Server, add a parameter, e.g.,
contentservice.MY_HOST_NAME (in Administration Client, connect to the
Archive Cache Server, then select Runtime and Core Services > Configuration
> Content Service) and set the value to <name to use by ACS for itself>; default:
ACS.

Otherwise, problems will arise during the write-back scenario.

Caution
Do not modify the host name while writing back.
The following step ensures that pending write-back documents are
transferred to the related Archive Server. If this step fails, the Archive Cache
Server must not be deleted before the problem is solved.

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To transfer pending write-back documents:


• Select the Copy_Back job that is assigned to the Archive Cache Server and click
Start in the action pane. The cached documents are transferred to the related
Archive Server. A window to watch the transfer status opens.

To modify an Archive Cache Server:


1. Select Cache Servers in the Environment object in the console tree.
2. Select the Archive Cache Server you want to modify and click Properties in the
action pane.
3. Modify the Archive Cache Server parameters. See also “Adding an Archive
Cache Server to the Environment” on page 197.
4. Click Finish.

14.2.3 Deleting an Archive Cache Server


An Archive Cache Server can only be deleted if it is not attached to any logical
archive. If so, you first have to detach the Archive Cache Server from logical
archives. See “Deleting an Assigned Archive Cache Server” on page 207.

To delete an Archive Cache Server:


1. Detach the Archive Cache Server from all logical archives it is attached to. See
“Deleting an Assigned Archive Cache Server” on page 207.
2. Select Jobs in the System object in the console tree.
3. Select the Copy_Back job which is assigned to the Archive Cache Server and
click Start in the action pane. The cached documents are transferred to the
related Archive Server. A window to watch the transfer status opens.

Caution
This step ensures that pending write-back documents are transferred to
the related Archive Server. If this step fails, the Archive Cache Server
must not be deleted before the problem is solved.

4. Select Cache Servers in the Environment object in the console tree.


5. Select the Archive Cache Server you want to delete.
6. Click Delete in the action pane. A warning message opens.
7. Click Yes to confirm. The Archive Cache Server is deleted from the
environment.

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Chapter 14 Configuring Archive Cache Server

14.2.4 Configuring Volumes of an Archive Cache Server


The cache volumes, write-through volume and write-back volume of an Archive
Cache Server are to be added or re-sized if the underlying disk partition has been
modified, i.e. decreased or increased. New cache volumes have to be added
manually. There is only one write-back volume and several write-through volumes.
Each new volume disposes of two properties:
• The actual volume, i.e. the volume path
• The volume size (in B)
For further information on write-back volumes and write-through volumes, see
“Configuring Archive Cache Server” on page 193.
Naming For naming write-through volumes and write-back volumes, the following
conventions mandatory naming rules apply:
• The names of volume and volume size must start with contentservice.
• For write-through volumes, the following naming applies:
• Volume path: contentservice.VOL<number>
• Volume size: contentservice.SIZE<number>
The names for volume path and volume size of a volume are related by the
number used as suffix (<number>).
Example: contentservice.VOL7 refers to contentservice.SIZE7.
It is recommended to use consecutive numbers for this suffix.
• For the write-back volume, the following names are used (provided after
installation):
• Volume path: <ACS path of write-back volume>
• Volume size: <ACS size of write-back volume in MB>
Adding cache Adding a write-back volume or write-through volumes is the same. But only one
volumes write-back volume can be added, whereas several write-through volumes can be
added.
For each new cache volume, two new properties are required:
• Volume size
• Path where the volume is located

To add cache volumes:


1. In Runtime and Core Services > Configuration, select the Content Service
object.
2. Volume size – In the action pane, click New Property.

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14.2 Configuring an Archive Cache Server in the Environment

3. Create the cache volume size property:


For Property Name, enter the volume size name of the new volume. Make sure
this volume already exists.
For Scope, select Global.
For Data type, select String.
4. Click Next.
5. Enter the value for the cache volume size (in MB) and click Next.
6. Click Finish.
7. Volume path – In the action pane, click New Property.
8. Create the cache volume size property:
For Property Name, enter the volume path name of the new volume. Make sure
this path already exists.
For Scope, select Global.
For Data type, select String.
9. Click Next.
10. Enter the path where the new cache volume is located and click Next.
11. Click Finish.
Note: The new volume is not yet available. See “Activating the
modification” on page 202.

To re-size volumes:

Caution
Danger of loss of data
Make sure not to accidently remove the write-back volume or to change the
path of the write-back volume. In case of questions, contact OpenText
Customer Support.

1. In Runtime and Core Services > Configuration, select the Content Service
object.
For re-sizing, select one the following variables:
• ACS size of write back volume in MB
or
• contentservice.SIZE<n>

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2. Click Properties in the action pane or double-click the variable name.


The Properties window opens.
3. Modify the Global Value to the appropriate value and confirm with OK.
The modified volume size is displayed.
Note: The new volume size is not yet valid. See “Activating the modifica-
tion” on page 202.

Activating the Modifications of the volume size or adding new volumes must be activated before it
modification can be used. For activating, there are the following options:
• Cache server re-start and checking the volume size using the cscommand
command. This utility is provided in <OT config>\Runtime and Core Services
10.2.1\Workspace\contentservice directory.

1. Open a terminal window and navigate to the contentservice directory.


2. Enter the following command: cscommand -c listVolumes -u <user name>
-p <user password>

User and user password of the respective Archive Server have to be applied.
The result is a list of all volumes, split into data volume and volume reserved
for internal attributes per volume.
Note: Re-sized volumes can be viewed only after restart of the server.
• Switching the maintenance mode on and off again.
See “Backup of Archive Cache Server Data” on page 248.
Note: The advantage of switching on/off the maintenance mode is that the
client does not receive errors because possibly incoming requests are
redirected.

14.2.5 Changing Database Files


The disk partition for the Archive Cache Server database files can turn out to be too
small. In this case, it is possible to change the location of the Archive Cache Server
database files.

To change database files:


1. Provide the new database.
Provide a new, sufficiently large disk partition for the database files.
2. Determine the current location of the Archive Cache Server database files:
In Runtime and Core Services > Configuration, select the Content Service
object.
The current location is stored in the ACS database directory variable.

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14.3 Configuring Access Via an Archive Cache Server

3. Switch the maintenance mode on.


See “Backup of Archive Cache Server Data” on page 248.
4. Copy all data from the current database location (see step 2) to the new location
(provided in step 1). The file permissions of the copy must match the original
ones.
5. Configure the Cache server to use the new database location:
In Runtime and Core Services > Configuration, select the Content Service
object.
Open the ACS database directory variable and change the value to the new
database directory name.
6. Switch the maintenance mode off.
See “Backup of Archive Cache Server Data” on page 248.

14.3 Configuring Access Via an Archive Cache Server


14.3.1 Subnet Assignment of an Archive Cache Server
For each logical archive it is possible to configure one or more Archive Cache
Servers to speed up processing in case a slow WAN is between clients and Archive
Servers. The following steps are necessary to assign an Archive Cache Server to a
group (subnet) of clients per logical archive. This allows assigning different Archive
Cache Servers to different groups of clients. A client not contained in any of these
subnets will access the Archive Server directly.

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Chapter 14 Configuring Archive Cache Server

Figure 14-2: Example of subnet assignment of Archive Cache Servers

Important
The subnet configuration will only be evaluated by clients using the
OpenText Archive Server API.

Note: Archive Cache Server keeps track of any relevant changes to the archive
settings and is synchronized automatically.

14.3.2 Configuring Archive Access Via an Archive Cache


Server
Note: To configure the access to a logical archive via an Archive Cache Server,
the Archive Cache Server must first be added to the environment. See “Adding
an Archive Cache Server to the Environment” on page 197.

To configure archive access:


1. Select Original Archives in the Archives object in the console tree.
2. Select the logical archive to which the Archive Cache Server should get access.
3. Select the Cache Servers tab in the top area of the result pane and click Assign
Cache Server.
4. Enter settings:

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14.3 Configuring Access Via an Archive Cache Server

Cache server
The name of the Archive Cache Server assigned to this archive.
Caching enabled
If caching is enabled, one of the following modes can be set.
Write through
The Archive Cache Server will operate in “write through” mode for this
logical archive.
Write back
The Archive Cache Server will operate in “write back” mode for this
logical archive.
Note: If caching is disabled, the Archive Cache Server does not cache any
new documents for this logical archive. Instead, it acts as a proxy and
forwards all requests to Archive Server. Outstanding write-back
documents can still be retrieved.
5. Click Next and enter settings for subnet address and subnet mask/length.
The combination of subnet mask and subnet address specifies a subnet. Clients
residing in this subnet will use the selected Archive Cache Server. Typically, the
Archive Cache Server resides in the same subnet. It is possible to add more than
one subnet definition to an Archive Cache Server; see also “Subnet Assignment
of an Archive Cache Server” on page 203.
Several subnets
If a client belongs to more than one subnet, it will use the Archive Cache
Server that is assigned to the best matching subnet.
Subnet address
Specifies the address for the subnet in which a Archive Cache Server is
located. At least the first part of the address (e.g., NNN.0.0.0 in case of IPv4)
must be specified. A gateway must be established for each subnet.
IPv6
If you use IPv6, do not enclose the IPv6 address with square brackets.
Subnet mask / Length
Specifies the sections of the IP address that are evaluated. You can restrict
the evaluation to individual bits of the subnet address.
IPv4
Enter a subnet mask, for example 255.255.255.0.
IPv6
Enter the address length, i.e. the number of relevant bits, for example 64.
6. Click Finish to complete.

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Modifying cache To modify the settings of an Archive Cache Server, select it in the top area of the
server settings result pane and click Properties in the action pane. Proceed in the same way as
when configuring an Archive Cache Server.

14.3.3 Configuring Access for Write-Back Scenario


If you want to use the write-back scenario, for example with logical archives that
require secKeys, you must configure a certificate.
Further For details on working with certificates, see “Certificates” on page 117.
information

To configure a certificate for write-back:


1. On the Archive Server, import and enable the certificate as global authentication
certificate.
Note: This step is only required for secured environments (protected
archives).
The certificate is located here: <OT config AS>/config/setup/as.pem
2. On the Archive Server, enable the global authentication certificate
CS_ACS_<Archive Cache Server host name>.

This certificate will be uploaded by the Archive Cache Server automatically


upon start.

14.3.4 Adding and Modifying Subnet Definitions of an Archive


Cache Server
It is possible to configure more than one subnet definition for each Archive Cache
Server.

To add subnet definitions for an Archive Cache Server:


1. Select Original Archives in the Archives object in the console tree.
2. Select the logical archive which the Archive Cache Server is assigned to.
3. Select the Cache Servers tab in the top area of the result pane and select the
Archive Cache Server. In the bottom area, the subnet definitions are listed.
4. Click New Subnet Definition in the action pane and enter settings for subnet
mask and subnet address. See also “Configuring Archive Access Via an Archive
Cache Server” on page 204
5. Click Finish.

To modify the subnet definitions of an Archive Cache Server:


1. Select Original Archives in the Archives object in the console tree.

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14.3 Configuring Access Via an Archive Cache Server

2. Select the logical archive which the Archive Cache Server assigned to.
3. Select the Cache Servers tab in the top area of the result pane and select the
Archive Cache Server. In the bottom area, the subnet definitions are listed.
4. Select the subnet definitions in the bottom area of the result pane and click
Properties.
Modify the settings for subnet mask and subnet address. See also “Configuring
Archive Access Via an Archive Cache Server” on page 204
5. Click Finish.

14.3.5 Deleting an Assigned Archive Cache Server


Note: The steps 3 to 6 are only necessary if you use an Archive Cache Server
that operates in “write-back” mode.

To delete an Archive Cache Server:


1. Select Original Archives in the Archives object in the console tree.
2. Select the logical archive to which the Archive Cache Server is assigned.
3. Select the Cache Servers tab in the top area of the result pane and select the
Archive Cache Server you want to delete.
4. Click Properties in the action pane.
5. Deselect enabled to stop caching. See also “Configuring Archive Access Via an
Archive Cache Server” on page 204.
6. Select Jobs in the System object in the console tree.
7. Select the Copy_Back job which is assigned to the Archive Cache Server you
want to delete and click Start. The cached documents are transferred to the
related Archive Server. A window to watch the transfer status opens.
8. Select the Archive Cache Server you want to delete again and click Delete in the
action pane.
9. Click Yes to confirm. The Archive Cache Server is no longer assigned to the
logical archive.

14.3.6 Configuring Archive Cache Server for Multiple Archive


Servers
To configure multiple Archive Servers:
1. To support several Archive Servers with Archive Cache Server, in the
configuration, create a new entry for each additional Archive Server.

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Chapter 14 Configuring Archive Cache Server

In Runtime and Core Services > Configuration, select the Content Service
object.
2. Click New Property in the action pane.
3. Enter the property name: contentservice.DSHOST1
4. Select Global as Scope and String as Datatype.
5. Click Next.
6. Enter the value: <name of 2nd AS> and check Requires Restart?.
7. Click Next and then Finish to resume.
8. For each additional Archive Server, add another entry.
For example, for the next Archive Server, choose the following property name:
contentservice.DSHOST2

Note: The property names for Archive Server must be administrated into
ascending order.

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Chapter 15
Scenario Reports

15.1 Generating Scenario Reports


The Reports node is used to generate reports comprising information on certain
well defined scenarios. Reports are based on scripts describing a specific scenario. A
scenario is a kind of template (or order form) describing the content and the layout
of a report. Running the script generates a report, an output file in html format.
Multiple reports can be generated per scenario. Currently, the Reports node is used
to generate reports comprising details of archives and pools currently available on
the Archive Server. You can use a report when asking for support. The information
provided by reports can be evaluated by the service personnel.
The Reports node comprises the Reports tab and the Scenarios tab.

To generate a report:
1. Select Reports in the System object in the console tree.
2. Select the Scenarios tab in the top area of the result pane.
3. Select the scenario for which you want to generate a report.
Currently only the reportArchive scenario is available.
4. Select the Run Scenario... action.
The resulting report is stored as HTML file and can be displayed in a standard
browser; see the “To display a report:” on page 210 procedure.

Information The following information per report is displayed in the result pane:
about a report

Name Name of the report. The name is predefined, it is derived from the respective sce-
nario name extended by a serial number.
Date Date and time when the report was generated.
Format YYYY-MM-DD HH:MM:SS.

Size Size of the HTML file displayed in kB.

Deleting reports To delete a report, select it and click Delete in the action pane. Confirm the
displayed message with OK.

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Chapter 15 Scenario Reports

To display a report:
1. Select Reports in the System object in the console tree.
2. Select the Reports tab in the top area of the result pane.
3. Select the Refresh action.
4. Select a report in the Reports tab.
5. Select the Open Report... action.
The result HTML file can be displayed using your standard browser.

Information of a The following table lists the available pre-configured scenarios:


report

report Generates a report comprising details for all archives (Original Archives,
Archive Replicated Archives and External Archives) currently on the Archive
Server. These details include:
• Security
• Settings
• Retention
• Timestamps
• Pools, if defined

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Chapter 16
Setting Configuration Variables
Within this object, you can set the configuration variables for:
• Archive Server
• Monitor Server
• Document Pipeline

16.1 Setting and Modifying Configuration Variable


Values
You can set and modify configuration variables, i.e. change their values.
Note: Variables marked as “read-only” cannot be modified. For example,
Database System (AS.DBS.DBSYSTEM) and other variables set during
installation cannot be changed afterwards.

To set or modify configuration variables:


1. Select the Configuration object in the console tree.
2. Select one of the entries (Archive Server, Monitor Server or Document
Pipeline) of the Configuration object.
A list of related components is displayed in the result pane.
3. Select a component.
A list of related variables is displayed below the list of components.
4. Select a variable using double-click or using the Properties action in the action
pane.
The Configuration Variable Properties window opens, displaying two tabs:
General tab
Displays the name, the current value, a short description and information on
whether a server restart is required upon modifying this variable
Advanced tab
Displays the full qualified internal name of the variable
5. Select the General tab and modify the current value.

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Chapter 16 Setting Configuration Variables

Working with lists


Some variables can hold more than one value. In this case, you can add
values to a list; see below.
a. Enter the value into the Variable field.
b. Click . The value is added to the list below.
c. Repeat the previous steps for each entry to be added to the list.
d. To delete a value from the list, select it and click .
6. Click OK .

Resetting to To reset a value to its default value, select it and click Reset to Default in the action
default value pane. This action is sensitive only if the value is currently not the default value.
Confirm confirmation dialog with OK.
Retrieving In the list of configuration variables, undefined values are marked with *** Value
unspecified not defined ***. In the properties window, undefined values are marked with an
values
icon:

16.2 Searching Configuration Variables


A search function allows searching for configuration variables by
• their name,
• their internal name (former dot notation), or
• by the value of a configuration variable.
Example: Search for port and you will get results with port as name, as internal
name and, if set, as value.
The search function starts at configuration level, searching the subdirectories
(Archive Server, Archive Monitoring Server and Document Pipeline).

To search for configuration variables:


1. Select the Configuration object.
2. Enter the variable name to be searched for in the search field in the result pane
and click on the search icon, located to the right of the search field (see figure
below).
You can also use the internal name as search string, if you remove the prefix of
the internal variable name.
Example: For the AS.ADMS.ADMS_ALRT_EXPIRE variable, enter
ADMS_ALRT_EXPIRE

The search result (name = Duration after alerts expire) is displayed.

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16.3 Customizing Configuration View

Example:
If you enter port, the result, among others, can be the following:
• Port of the Archive Server – AS_HTTP__PORT
• Server Port for RPC requests – SERVER_PORT
Note: Click on the arrow icon to the right of the search icon (see figure
below) and select Search All Configuration Variables to display all
configuration variables.

16.3 Customizing Configuration View


You can customize the list of configuration variables. You can either list all
configuration variables – including the hidden variables – or just the set of standard
variables.

To customize the configuration view:


1. Select the Configuration object (or one of the objects assigned to it).
2. Click Customize Configuration View... in the action pane.
The Customize Configuration View window opens.
3. Select one of the following options:
Show standard variables (recommended)
Shows the standard variables only.
Show all (including hidden variables)
Shows all variables, including hidden variables.

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Part 3
Maintenance
Chapter 17
Handling Storage Volumes
This chapter describes tasks that are relevant for optical storage volumes as well as
for storage systems: export and import, consistency checks. If you archive
documents with retention periods, you also have to check for correct deletion of the
documents and clear volumes whose documents are deleted completely.
The finalization of storage volumes is treated in “Finalizing Storage Volumes” on
page 233.

17.1 When the Retention Period Has Expired


If documents have been archived with retention periods, the leading application can
delete these documents when the retention period has expired. The deletion of
documents and resulting empty volumes depends on the pool type and storage
medium. For general information on retention, see “Retention” on page 69. In this
section, you find the details of deletion behavior and the tasks to keep your archive
system well organized.
Document When the leading application sends the delete request for a document, the archive
deletion system works as follows:
Single files (from HDSK, FS, VI pools)
1. Archive Server deletes the index information of the document from the
archive database. The document cannot be retrieved any longer, the
document is logically deleted.1
2. Archive Server propagates the delete request to the storage system.
3. The storage system deletes the document physically and the client gets a
success message. Not all storage systems release the free space after deletion
for new documents (see documentation for your storage system). If deletion
is not possible for technical reasons, the information with the storage
location of the document is written into the TO_BE_DELETED.log file. The
administrator can configure a notification.
Note: If the state of an FS volume (NetApp or NASFiler) is set to “write
locked”, components will not be removed from this volume when one
tries to delete them from Document Service. The case will be handled as
if the removal was prevented by the hardware (entry in
TO_BE_DELETED.log, notification, additional delete from archive
database if the request was a docDelete).

1 Deletion of components works differently: If the storage system cannot delete a component physically, the component
remains, it is not deleted logically.

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Container files (from ISO, IXW pools, blobs)


1. Archive Server deletes the index information of the document from the
archive database. The document cannot be retrieved any longer.
2. The delete request is not propagated to the storage system and the content
remains in the storage. Only logically empty volumes can be removed in a
separate step.
Note on IXW pools
Volumes of IXW pools are regarded as container files. Although the documents
are written as single files to the medium, they cannot be deleted individually,
neither from finalized volumes (which are ISO volumes) nor from non-
finalized volumes using the IXW file system information.
Delete empty If documents with retention periods are stored in container files, the container
partitions volume gets the retention period of the document with the longest retention. The
retention period of the volume is propagated to the storage subsystem if possible.
The volume – and the content of all its documents – can be deleted only if all
documents are deleted from the archive database. The volume is purged by the
Delete_Empty_Volumes job. It checks for logically empty volumes meeting the
conditions defined in Configuration (see “Searching Configuration Variables” on
page 212):
Delete volumes which have not been modified since days variable
(internal name: ADMS_DEL_VOL_NOT_MODIFIED_SINCE_DAYS)
Delete volumes which are more than percent full variable
(internal name: ADMS_DEL_VOL_AT_LEAST_FULL)
and deletes these volumes automatically. IXW volumes are only considered if they
are physically full at the given level and logically empty. You can schedule the job
and run it automatically, or use the List Empty Volumes/Images utility to display
the empty volumes first and then start the deletion job manually (see “Checking for
Empty Volumes and Deleting Them Manually” on page 219).

Important
To ensure correct deletion, you must synchronize the clocks of the Archive
Serverr and the storage subsystem, including the devices for replication.

Summary The following table provides an overview of the deletion behavior:

Storage Pool type Delete from Delete content physically Destroy con-
mode archive DB tent
Single file HDSK x x x (Destroy un-
storage recoverable)
FS and VI x x —
Container ISO, IXW x Delete volume, when the x (destroy me-
file stor- on optical last document is deleted: dia)
age media Delete_Empty_Volumes job

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17.1 When the Retention Period Has Expired

Storage Pool type Delete from Delete content physically Destroy con-
mode archive DB tent
ISO on x Delete volume, when the —
storage last document is deleted:
system Delete_Empty_Volumes job

Notes:
• Not all storage systems release the space of the deleted volumes (see
documentation for your storage system).
• Blobs are handled like container file archiving.

17.1.1 Checking for Empty Volumes and Deleting Them


Manually
If you want to check for empty volumes before you delete them, you use the List
Empty Volumes/Images utility. It displays a list of volumes that are logically
empty.

To check for empty volumes:


1. Select Original Archives in theArchives object in the console tree.
2. Click List Empty Volumes in the action pane. A window to start the utility
opens.
3. Enter settings.
Not modified since “xx” days
Number of days since the last modification. The parameter prevents that the
volume or image can be deleted very soon after the last document is deleted.
More than “xx” percent full
Only relevant for non-finalized IXW volumes. The parameter ensures that
the volume is filled with data at the given percentage (but logically, it is
empty).
4. Click Run and check the resulting list.
5. To delete volumes, start the Delete_Empty_Volumes job manually.
Before you start the job, check the settings which specify the volumes that
should be deleted. They are configured in Configuration (see “Searching
Configuration Variables” on page 212):

Delete volumes which have not been modified since days variable
(internal name: ADMS_DEL_VOL_NOT_MODIFIED_SINCE_DAYS)
Delete volumes which are more than percent full variable
(internal name: ADMS_DEL_VOL_AT_LEAST_FULL)
and avoid that new, empty volumes can be deleted.

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Select Jobs in the System object in the console tree.


6. Select the Delete_Empty_Volumes job and click Start in the action pane.
7. If you work with optical media, proceed as described in step 2 in “Deleting
Empty Volumes Automatically” on page 220.

17.1.2 Deleting Empty Volumes Automatically


If you want to delete empty volumes automatically, proceed as follows:

To delete empty volumes automatically:


1. Select Jobs in the System object in the console tree.
Schedule and enable the Delete_Empty_Volumes job; see also “Creating and
Modifying Jobs” on page 99 and “Enabling and Disabling Jobs” on page 98.
2. If you work with optical media:
a. Select Devices in the Infrastructure object in the console tree. In the Servers
tab, open the Devices directory and check the jukeboxes for volumes with
the name XXXX. These are the deleted volumes.

Important
On double-sided media, check that both volumes are deleted.

b. Select the designated jukebox in the top area of the console tree. Check the
volume list in the bottom area of the result pane for volumes with the name
XXXX.

c. Select the XXXX volume and click Eject Volume in the action pane.
d. Destroy the medium physically.

17.2 Exporting Volumes


An optical medium can be exported when the stored documents are no longer
accessed. Use export, if
• the volume is defective or
• the volume contains data that is no longer needed.
During export, the entries about documents and their components on the volume
are deleted from the archive database. The volume gets the internal status exported
and is treated as nonexistent. After that, you remove the optical medium together
with its local backups from the jukebox. The database entries can be restored by
importing the volume.

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17.2 Exporting Volumes

For IXW media (WORM or UDO), consider the finalization status. When non-
finalized IXW volumes are exported, the document information is deleted from the
database but the file system information (inode and hashfiles) are not updated.
Therefore, we recommend finalizing IXW volumes before export.

Important
• Each side of a double-sided optical medium (WORM, UDO or DVD)
constitutes a volume. Export both volumes before you remove the
medium from the jukebox.
• Do not use the Export utility for volumes belonging to archives that are
configured for single instance archiving (SIA). A SIA reference to a
document may be created long after the document itself has been stored;
the reference is stored on a newer medium than the document. SIA
documents can be exported only when all references are outdated but the
Export utility does not analyze references to the documents.
• Volumes containing at least one document with non expired retention
are not exported.

To export volumes:
1. If the optical medium is not in the jukebox, insert it.
2. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
3. Select the Export Volumes utility.
4. Click Run in the action pane.
5. Enter the export parameters.
Volume name(s)
Name of the volumes(s) to be exported. You can use wildcards to export
multiple volumes at the same time.
Export from database
Enable this option when you export a defective volume. It causes the
database to be searched for entries for this volume, and the entries relating to
the contents of the volume are deleted. The volume itself is not accessed.
If this option is disabled, the command searches the volume directly and
deletes the associated entries from the database. Intact volumes that are no
longer needed are exported in this way. The volume must be in the jukebox.
6. Click Run. A protocol window shows the progress and the result of the export.
The export process can take some time.
7. If the medium is a double-sided optical one, export the second volume in the
same way.

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8. Remove the optical medium from the jukebox with Eject.


Details: “Removing Optical Media from Jukebox” on page 237
Volumes on storage systems can be deleted by means of the storage system
administration if provided.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.3 Importing Volumes


When a volume is imported, the entries in the archive database are restored from
the information that is stored on the volume.
The file system information that is needed for non-finalized IXW volumes is
updated automatically when the IXW medium is inserted. For each pool type, an
import utility is provided. Import a volume, if
• it was exported by mistake,
• it is moved to another Archive Server.
Note: To import ArchiSig documents with timestamps, the ArchiSig archive
must be imported first to avoid problems.

17.3.1 Importing ISO Volumes


A utility imports ISO volumes. After import, you must attach the volume to the
correct pool manually.

To import ISO volumes:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Import ISO Volume utility in the result pane and click Run in the
action pane.
3. Enter settings:
Volume name
Name of the volume(s) to be imported.
STORM server
Name of the STORM server by which the imported volume is managed.
Backup
The volume is imported as a backup volume and entered in the list of
volumes as a backup type. Not available for ISO volumes.

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17.3 Importing Volumes

Arguments
Additional arguments. Not required for normal import, only for special tasks
like moving documents to another logical archive. Contact OpenText
Customer Support.
4. Click Run.
The import process can take some time. A message box shows the progress of
the import.
5. Select Original Archives in the Archives object in the console tree.
6. Select the designated archive and the pool.
7. Click Attach Volume in the action pane.
8. Select the volume and define the priority.
9. Click Finish to attach the imported volume to the pool.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.3.2 Importing Finalized and Non-Finalized IXW Volumes


The utility imports finalized and non-finalized IXW volumes. After import, you
must attach the volume to the correct pool manually.

To import IXW volumes:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Import IXW Or Finalized Volume(s) utility in the result pane and
click Run in the action pane.
3. Enter settings:
Volume name(s)
Name of the volume(s) to be imported.
STORM server
Name of the STORM server by which the imported volume is managed.
Import original volumes
The volumes are imported as original volumes.
Import backup partitions (for use in replicate archives only!)
The volumes are imported as backup volumes and entered in the list of
volumes as backup type.

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Set read-only flag after import


The volume is imported as a write-protected volume.
Arguments
Additional Arguments. Not required for normal import, only for special
tasks like moving documents to another logical archive. Contact OpenText
Customer Support.
4. Click Run.
The import process can take some time. A message box shows the progress of
the import.
5. Select Original Archives in the Archives object in the console tree.
6. Select the designated archive and the pool.
7. Click Attach Volume in the action pane.
8. Select the volume and define the priority.
9. Click Finish to attach the imported volume to the pool.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.3.3 Lost&Found for IXW Volumes


During import, it is possible to display the parts of a corrupt IXW medium that still
are readable in a separate subfolder. The medium is write protected and a backup of
the medium is not possible. Execute the migration of the data to a new medium (see
“Migration” on page 255) and destroy the damaged medium or send it to OpenText
for analyzing. Do not finalize these media.

17.3.4 Importing Hard-Disk Volumes


The utility imports hard-disk volumes for use in HDSK and FS pools. After import,
you must attach the volume to the correct pool manually.

To import hard-disk volumes:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Import HD Volume utility in the result pane and click Run in the
action pane.
3. Enter settings:
Volume name
Name of the hard-disk volume to be imported.

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17.3 Importing Volumes

Base directory
Mount path of the volume.
Backup
The volume is imported as a backup volume and entered in the list of
volumes as a backup type.
Read-only
The volume is imported as a write-protected volume.
Arguments
Additional Arguments. Not required for normal import, only for special
tasks like moving documents to another logical archive. Contact OpenText
Customer Support.
4. Click Run.
The import process can take some time. A message box shows the progress of
the import.
5. Select Original Archives in the Archives object in the console tree.
6. Select the designated archive and the FS or HDSK pool.
7. Click Attach Volume in the action pane.
8. Select the volume and define the priority.
9. Click Finish to attach the imported volume to the pool.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.3.5 Importing GS Volumes for Single File (VI) Pool


The utility imports GS volumes for use in Singe File (VI) pools. After import, you
attach the volume to the correct pool manually.

To import GS volumes (VI):


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Import GS Volume utility in the result pane and click Run in the
action pane.
3. Enter settings:
Volume name
Name of the hard-disk volume to be imported.

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Base directory
Mount path of the volume.
Read-only
The volume is imported as a write-protected volume.
Arguments
Additional arguments. Not required for normal import, only for special tasks
like moving documents to another logical archive. Contact OpenText
Customer Support.
4. Click Run.
The import process can take some time. A message box shows the progress of
the import.
5. Select Original Archives in the Archives object in the console tree.
6. Select the designated archive and the VI pool.
7. Click Attach Volume in the action pane.
8. Select the volume and define the priority.
9. Click Finish to attach the imported volume to the VI pool.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.4 Consistency Checks for Storage Volumes and


Documents
The OpenText Administration Client provides utilities for various checks and
comparisons:
• Consistency checks of volumes and database
• Checking and counting documents and components
• Checking volumes
• Comparison of backup and original IXW volumes
You can start the utilities in the System object in the console tree. When the utility is
started, a message window shows the progress of the utility.

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17.4 Consistency Checks for Storage Volumes and Documents

17.4.1 Checking Database Against Volume


The Check Database Against Volume utility determines whether the documents
and components that are known to the database are actually stored on the volume.
It detects missing documents on the storage volume. Use the utility
• after restoring an original volume from the backup, in particular, after restoring
IXW volumes,
• if you suspect the damage of a storage medium or volume.
The volume to be checked must be online. You can only check the volume, or try to
repair inconsistencies.

To check the database against a volume:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Check Database Against Volume utility.
3. Click Run in the action pane.
4. Type the volume name and specify how inconsistencies are to be handled.
Volume
Name of the volume that is to be checked.
copy document/component from other partition
The utility attempts to find the missing component on another volume. If the
component is found, it is copied to the checked volume. If not, the
component entry is deleted from the database, i.e. the component is
exported.
export component
The database entry for the missing component on the checked volume is
deleted.
Repair, if needed
Check this box if you really want to repair the inconsistencies.
If the option is deactivated, the test is performed and the result is displayed.
Nothing is copied and no changes are made to the database.

Important
Use this repair option only if you are sure that you do not need the
missing documents any longer! You may lose references to
document components that are still stored somewhere in the archive.
If in doubt, contact OpenText Customer Support.

5. Click Run.
A protocol window shows the progress and the result of the check.

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See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.4.2 Checking Volume Against Database


The Check Volume Against Database utility checks whether all the documents and
components on the volume are entered in the database. It detects lost document
references in database. Use the utility
• for database recovery,
• if you suspect problems with the database contents.
The volume to be checked must be online. You can only check the volume, or try to
repair inconsistencies.

To check a volume against the database:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Check Volume Against Database utility.
3. Click Run in the action pane.
4. Type the volume name and specify how documents missing in the database are
to be handled.
Volume
Name of the volume that is to be checked.
Import documents if they are not in the database
Missing document or component entries are imported into the database.
5. Click Run.
A protocol window shows the progress and the result of the check.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.4.3 Checking a Document


The Check Document utility checks if a document is correctly on the medium as
known by the database. Use it to analyze trouble with document access. You can run
just the test or have the document repaired at the same time. The medium
containing the document must be online.

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17.4 Consistency Checks for Storage Volumes and Documents

To check a document:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Check Document utility.
3. Click Run in the action pane.
4. Enter the document ID, the type and select whether the document should be
repaired.
DocID
Type the document ID accordingly to the Type setting.
You can determine the string form of the document ID by searching for the
document in the application (e.g. on document type and object type) and
displaying the document information in Windows Viewer or in Java Viewer.
Type
Select the type of document ID. The ID can be entered in numerical (Number)
or string (String) form.
Repair document, if needed
Check this box if you want to repair defective documents. The utility at-
tempts to copy the document from another volume. If this option is deacti-
vated, the utility simply performs the test and displays the result.

Important
Use this repair option only if you are sure that you do not need the
missing documents any longer! You may lose references to
document components that are still stored somewhere in the archive.
If in doubt, contact OpenText Customer Support.

5. Click Run.
A protocol window shows the progress and the result of the check.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.4.4 Counting Documents and Components in a Volume


The Count Documents/Components utility determines the number of components
and the number of documents on the volume.

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To count documents and components:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Count Documents/Components utility.
3. Click Run in the action pane.
4. Enter the name of the volume.
5. Click Run.
A protocol window shows the progress and the result of the counting.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.4.5 Checking a Volume


The Check Volume utility checks a volume without accessing the information in the
database. It checks whether all documents have a consistent structure, whether there
are any damaged documents on the volume, whether every document has at least
one component and whether the file ATTRIB.ATR is in order. Use it when you
suspect any problem with a storage medium. The medium must be online and is
only tested, no repair option is available.

To check a volume:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Check Volume utility.
3. Click Run in the action pane.
4. Enter the name of the volume.
5. Click Run.
A protocol window shows the progress and the result of the check.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

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17.5 Backup for Storage Systems

17.4.6 Comparing Backup and Original IXW Volume


The Compare Backup WORMs utility compares one or more backup IXW volumes
with the corresponding originals and detects corrupt IXW backups. The original and
backup volume must be online. The volumes are only tested, no repair option is
available.

To compare backup and original IXW volume:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the Compare Backup WORMs utility.
3. Click Run in the action pane.
4. Enter the Backup volume to be compared. You can specify multiple volumes
separated by spaces. You can also use the * character as a wildcard.
5. Click Run.
A protocol window shows the progress and the result of the comparison.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

17.5 Backup for Storage Systems


Data is archived on a storage system if you use one of the following pools: Single
File (FS), Single File (VI), or ISO (with media type HD-WO). The backup and
recovery scenario depends on the storage system in use. The development of this
scenario is a complex and individual task, thus contact OpenText Global Services for
support, and refer to the documentation of your storage system; see the Knowledge
Center (https://knowledge.opentext.com/knowledge/llisapi.dll/open/12331031).
This chapter describes only the general aspects.
Basically, you can backup archived data by means of the storage system or by
means of the Archive Server (local backup, Remote Standby). Some scenarios can be
restricted to one of these ways. The backup medium should be the same type as the
original medium. In some scenarios, backup to optical media is also possible. For
detailed information, see the Storage Platform Release Notes in the Knowledge
Center (https://knowledge.opentext.com/knowledge/llisapi.dll/open/12331031).

Backup of ISO Volumes on HD-WO


These volumes are managed in virtual jukeboxes. The backup on Archive Server
side is similar to the backup of optical ISO volumes; see “Backup of ISO Volumes”
on page 239. Unlike optical media, the storage media of a storage system cannot be
removed and stored on another place, so a backup system is required, and the

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backup must be written by one of the backup jobs. The pool configuration for the
backup jobs is:

Number of Partitions 1

Number of Backups 1

Backup Jukebox Must be different from Original Jukebox


Backup On for Local_Backup job

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Chapter 18
Finalizing and Backing Up of Optical Media
The administrator's tasks in connection with optical storage media differ from tasks
related to hard disk-based storage systems. The administrator inserts empty optical
media into the jukebox and manages written media that is no longer accessed.
Empty WORM and UDO (IXW) media require also initialization, full IXW media
can be finalized.

18.1 Finalizing Storage Volumes


Finalization is relevant for volumes in IXW pools. The basic idea of IXW volume
finalization is to distill a file system according to ISO 9660 from the IXW file system
information and to write this structure permanently onto the medium. Thus it will
act similar to an ISO 9660 medium like CD and DVD and can be accessed using
standard software.
Inode and hash After the IXW volume is successfully converted to an ISO 9660 volume the
files corresponding inodes are deleted from inode and hash files. So the size of the inode
and hash files can be kept small while providing fast access to the volume. If you
plan to use finalization consequently from the beginning, you can configure smaller
inode and hash files at installation time. It is not possible to reduce the size of inode
and hash files at a later time except by re-importing all volumes.
Export and Regarding export and import, finalized volumes are handled like other ISO 9660
import volumes. No export from and time-consuming import to the IXW file system
information is required.
Flags Finalization is implemented as a utility that can be started either automatically or
manually. Once a volume was finalized successfully, it is marked as finalized (see
“Checking the Finalization Status” on page 235).
Backups Backup volumes should be finalized when the corresponding original volume is
finalized and the backup is completed. Therefore finalization is included into the
backup jobs. If a backup job recognizes that the original volume is finalized, it
performs the backup as usual. When done, it calls the finalization program for the
backup medium. The High Sierra name of the volume is not changed. It is not
possible to finalize backup volumes manually.

18.1.1 Automatic Finalization of IXW Volumes


IXW volumes are automatically finalized if you activate the Auto Finalization
option in the pool configuration. The Finalize Partition utility is started when the
Write job has finished. It looks for volumes meeting the given conditions and, if
found, finalizes them.

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Chapter 18 Finalizing and Backing Up of Optical Media

You can enable automatic finalization and set the conditions either when creating
the pool or at a later time.

See also:
• “Manually Finalizing IXW Volumes” on page 234

18.1.2 Manually Finalizing IXW Volumes


To finalize IXW volumes manually, the Finalize Volume utility is used.

To finalize IXW volumes manually:


1. Select Original Archives in the Archives object in the console tree.
2. Select the original archive with the IXW pool the volume is assigned to.
3. Select the designated IXW pool in the top area and the volume to be finalized in
the bottom area of the result pane.
4. Click Finalize Volume in the action pane.
5. Click OK.
A protocol window shows the progress and the result of the finalization. To
check the protocol later on, see “Checking Utilities Protocols” on page 252.
To check the volume status, see “Checking the Finalization Status” on page 235.

See also:
• “Checking Utilities Protocols” on page 252
• “Checking the Finalization Status” on page 235
• “Automatic Finalization of IXW Volumes” on page 233
• “Manually Finalizing IXW Pools” on page 234

18.1.3 Manually Finalizing IXW Pools


You also can finalize all volumes of a IXW pool at once. In particular, this is required
if you did not use finalization so far.

To finalize all IXW volumes of a pool:


1. Select Original Archives in the Archives object in the console tree.
2. Select the original archive with the IXW pool that should be finalized.
3. Select the designated IXW pool in the top area of the result pane.
4. Click Finalize Pool in the action pane.
5. Enter settings:

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18.1 Finalizing Storage Volumes

Last write access


Defines the number of days since the last write access.
Filling level of volume
Defines the filling level in percent at which an IXW volume should be
finalized. For IXW volumes, the Storage Manager automatically calculates
and reserves the storage space required for the ISO file system. The filling
level therefore refers to the space remaining on the IXW volume.
6. Click OK.
A protocol window shows the progress and the result of the finalization. To
check the protocol later on, see “Checking Utilities Protocols” on page 252.
To check the status of the volumes, see “Checking the Finalization Status” on
page 235.

See also:
• “Checking Utilities Protocols” on page 252
• “Checking the Finalization Status” on page 235
• “Manually Finalizing IXW Volumes” on page 234
• “Automatic Finalization of IXW Volumes” on page 233

18.1.4 Checking the Finalization Status


The finalization status of a volume can be checked to ensure successful finalization.

To check the finalization status:


1. Select Devices in the Infrastructure object in the console tree. All available
devices are listed in the top area of the result pane.
2. Select the designated jukebox device. The attached volumes are listed in the
bottom area of the result pane.
3. Check the entry in the Final State column of the finalized volume(s), it must be
fin. The entry in the File System column of the volume must be ISO.

See also:
• “Setting the Finalization Status Manually” on page 235
• “Manually Finalizing IXW Volumes” on page 234
• “Automatic Finalization of IXW Volumes” on page 233

18.1.5 Setting the Finalization Status Manually


If finalization is interrupted for whatever reason, you can restart it again as often as
you want. If finalization has failed, the final state of the volume is set to fin_ro (see

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“Checking the Finalization Status” on page 235). If finalization has failed several
times and you no longer want to repeat it, you can set the error status for that
volume to fin_err to indicate that the volume cannot be finalized. This error status
cannot be removed later.

To set the finalization status manually:


1. Select Devices in the Infrastructure object in the console tree. All available
devices are listed in the top area of the result pane.
2. Select the designated device. The attached volumes are listed in the bottom area
of the result pane.
3. Select the volume to set the finalization status.
4. Click Set Finalization Status in the action pane.
5. Click OK.
The Final state of the volume is set to fin_err.

Note: The failure of the finalization does not affect the security of the data on
the medium!

See also:
• “Checking Utilities Protocols” on page 252
• “Checking the Finalization Status” on page 235
• “Manually Finalizing IXW Volumes” on page 234
• “Automatic Finalization of IXW Volumes” on page 233

18.2 Managing Written Optical Media


18.2.1 Newly Written ISO Media
Check regularly to see whether any new optical ISO media have been written. You
can configure notification and assign the event filter ISO volume has been written
to it (see “Creating and Modifying Notifications” on page 297). Newly written ISO
media must be labeled and the backups stored in a safe place. The frequency of this
operation will depend on the amount of data that needs to be archived.

To check for newly written ISO media:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the ISO jukebox in the top area of the result pane.
3. Check whether new ISO media have been added to the list in the bottom area of
the result pane. You can click the column title Name to sort by names. The ISO
volumes in each pool are numbered sequentially.

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4. Select the new ISO volume and click Eject Volume in the action pane.
5. Label the ISO medium.
Do not use solvent-based pens or stickers. Never use a ballpoint pen or any
other sharp object to label your discs. The safest area for a label is within the
center stacking ring. If you use adhesive labels, make sure that they are attached
accurately and smoothly.
6. Remove and label all the new ISO media in this way.
7. Re-insert one of each set of identically named ISO media. To do this, select the
ISO jukebox in the top area of the result pane and click Insert Volume in the
action pane.
8. Remove all defective ISO media with the name --bad--. Label these as
defective. They must not be re-used.
9. Store the backup ISO media in a safe place.

Note: Perform these tasks also for the jukeboxes of the remote standby server.

18.2.2 Removing Optical Media from Jukebox


An optical medium is removed when the capacity of the jukebox is insufficient but
the documents are still expected to be accessed. The medium is removed from the
jukebox but the entries in the database are retained. In this way, the medium can be
made available on demand very quickly.
Note: Note that each side of a medium (WORM, UDO or DVD-R) constitutes a
volume, and that neither volume is available when the medium has been
removed from the jukebox.

To remove a volume:
1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox from which you want to remove a volume in the top area of
the result pane.
3. Select the volume in the bottom area of the result pane and click Eject Volume
in the action pane.
4. Remove the backup volume in the same way.

The status of removed volumes is set to offline.

18.3 Backup and Recovery of Optical Media


ISO and IXW media provide a high level of data security. Nevertheless, physical
faults can occur on optical media so that the risk of data loss cannot be excluded
completely. Data is normally backed up on Archive Server on a regular basis by the

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Chapter 18 Finalizing and Backing Up of Optical Media

corresponding jobs automatically. As administrator, you only need to back up a


single volume, explicitly in exceptional circumstances and in case of errors.
The jobs are set up on installation. You can modify them if necessary whenever
modifications are made to the backup strategy. To ensure data security, you have to
check that the backup jobs are performed every day successfully (see “Checking the
Execution of Jobs” on page 101).
You define your backup strategy during installation in cooperation with OpenText
Global Services. Nevertheless, there are some basic principles that apply to all
backup strategies:
• Data must always be stored simultaneously on two media at least. This means
also the mirroring of the disk buffer.
• The original and backup optical media must possess identical capacities and
sector sizes.
• Regarding optical media, backup media must have the same name as the origi-
nal. Make sure that the identification of backups is clear on volume labels.

Important
You can also use a Remote Standby Server for backing up data. For details
refer to “Configuring Remote Standby Scenarios” on page 181.

18.3.1 Optical ISO Media


Immediately after recording, the ISO medium is automatically checked to see
whether the data was written completely and whether it is readable. If this is not the
case, a new ISO medium is recorded – also automatically. This ensures that the
required number of correct ISO media for the corresponding archive is available
after successful completion of the ISO write job. As a rule, two or three identical
ISO media are produced, both on the original server and on the Remote Standby
Server.
Notes:
• Remove the backup media from the jukebox and store them in a safe place
(see “Handling Storage Volumes” on page 217).
• For supported optical ISO media, see the Storage Platform Release Notes in
the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/12331031)
.
• The backup of ISO volumes on HD-WO media (storage systems) is
described in “Backup for Storage Systems” on page 231.

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18.3.1.1 Backup of ISO Volumes


There are different methods to back up an ISO medium: by the Write job of the pool
(see “Creating and Modifying Pools” on page 84) or by one of the backup jobs.
Depending on the amount of archived data and the overall job scheduling, you can
decide for one method or combine these methods. The following table shows the
settings that are required for each method:

Pool configuration Job configuration


Number of Number of Backup
Partitions Backups
Backup and original me- n>1 Schedule Write job
dia are written by the
Write job in the same ju-
kebox
Backup media in all pools n>0 On Schedule
are written by the backup select Local_Backup job
job, in the same or differ- Backup
ent jukebox Jukebox
Backup media in one pool n>0 Create and sched-
are written by the backup select ule backup_pool
job, in the same or differ- Backup job.
ent jukebox Jukebox Argument = pool
name

Notes:
• The Local_Backup job considers all pools, for which the Backup option is
set. The backup_pool job considers only the pool for which it is created.
You can schedule additional backups of a pool by configuring both jobs, or
configure the pool backup separately.
• If problems occur, have a look in the protocol of the relevant job (see
“Checking the Execution of Jobs” on page 101).

18.3.1.2 Recovering of ISO Volumes


Keep the backup ISO volume in a safe place. If the original or backup optical
medium is damaged and no additional backup exists, it is necessary to create a new
backup medium manually. This process is done by a the Backup Volume utility.
The Backup option has to be activated for the ISO pool (see “Creating and
Modifying Pools” on page 84).

To create a new backup ISO volume:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where the damaged volume is located in the top area of the
result pane.

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3. Select the damaged volume in the bottom area of the result pane and click Eject
Volume in the action pane.
4. Insert the backup copy in the jukebox and click Insert Volume in the action
pane. It is now used as the original ISO volume without any further
configuration.
5. Select Original Archives in the Archives object in the console tree.
6. Select the original archive in which the volume is used.
7. Select the pool in the top area and the volume in the bottom area of the result
pane.
8. Click Backup Volume in the action pane.
9. Click OK to start the backup.
A protocol window shows the progress and the result of the backup. To check
the protocol later on, see “Checking Utilities Protocols” on page 252.
The volume list now contains a volume of the backup type and the same name
as the original volume.
10. Check the columns Unsaved (MB) and Last Backup/Replication:
The Unsaved (MB) column should now be blank, indicating that there is no
more data on the original volume that has not been backed up. The Last
Backup/Replication column shows the date and time of the last backup. The
Host column indicates the server where the backup resides.

18.3.2 IXW Volumes


As IXW media are written incrementally, backup and recovery slightly differ from
that of ISO media.
Unlike backup ISO media that can be removed from the jukebox immediately after
they have been created, backup IXW media must reside in the jukebox as long as
their original counterpart is being written, because the IXW backup is incrementally
synchronized with the original. As soon as the original has been filled completely
and its backup has been synchronized a last time and both media are finalized, the
backup can be removed and stored at a safe place (see “Handling Storage Volumes”
on page 217).

18.3.2.1 Backup of IXW Volumes


There are different ways to back up an IXW volumes.
In contrast to ISO volumes, the IXW backup volumes have to be initialized before
the backup. This can be done either automatically or manually.
Automatic Normally, the backup of IXW volumes is done asynchronously by the
backup Local_Backup job.

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18.3 Backup and Recovery of Optical Media

To backup IXW volumes automatically:


1. Select Original Archives in the Archives object in the console tree.
2. Select the designated archive in the console tree.
3. Select the designated pool in the top area of the result pane and click Properties
(see “Write Incremental (IXW) Pool Settings” on page 88).
4. Check the Backup option.
5. Set the value for Number of Backups to n>0 and select the required Backup
Jukebox.
6. Check the option Auto Initialization for complete automatic backup.
7. Schedule the Local_Backup job according to your needs (see “Setting the Start
Mode and Scheduling of Jobs” on page 100).
According to the scheduling, the Local_Backup job updates the oldest backup
volume. The job writes only one backup volume per instance.
Note: If problems occur, have a look in the protocol of the Local_Backup
job (see “Checking the Execution of Jobs” on page 101).

Semi-automatic backup
With this method, you initialize the original and backup volumes manually in
the corresponding jukebox devices. The backup volume must have the same
name as the original one. To initialize the volume, proceed as described in
“Manual Initialization of Original Volumes” on page 61. The configuration
procedure is the same as for automatic backup except for steps 5 and 6 which
are here: No Auto Initialization, no Number of Backups and no Backup Ju-
kebox selection. The backup job finds the backup volumes by their names.
Manual backup If the original or backup medium is damaged, it is necessary to create a new backup
of one volume medium manually. If the damaged medium is a double-sided one, initialize and
backup both sides of the medium.

To backup a volume manually:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where you inserted the media in the top area of the result
pane.
3. Select a volume with the -blank- status in the bottom area of the result pane.
4. Click Initialize Backup in the action pane. The Init Backup Volume window
opens.
5. Select the original volume and click OK to initialize the backup volume.
6. For double-sided media, initialize the second side of the medium in the same
way.

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Chapter 18 Finalizing and Backing Up of Optical Media

7. Select Original Archives in the Archives object in the console tree.


8. Select the original archive in which the volume used.
9. Select the pool in the top area and the original volume in the bottom area of the
result pane.
10. Click Backup Volume in the action pane.
11. Click OK to start the backup.
A protocol window shows the progress and the result of the backup. To check
the protocol later on, see “Checking Utilities Protocols” on page 252.
The volume list now contains a volume of the backup type and the same name
as the original volume.
12. Check the columns Unsaved (MB) and Last Backup/Replication:
The Unsaved (MB) column should now be blank, indicating that there is no
more data on the original volume that has not been backed up. The Last
Backup/Replication column shows the date and time of the last backup. The
Host column indicates the server where the backup resides.

13. For double-sided media, backup the second side of the medium in the same
way.

18.3.2.2 Restoring of IXW Volumes


It is necessary to restore a volume whenever an IXW medium is defective. A defect
is normally noticed when data is written to the IXW medium. The job writing the
data to the IXW medium cannot run successfully. To detect such a problem in time,
you have to check the execution of the backup and write jobs every day (see
“Checking the Execution of Jobs” on page 101).
Note: There are additional recovery scenarios if you use a Remote Standby
Server (see “Configuring Remote Standby Scenarios” on page 181).
Generally, a defective IXW medium can still be read. Therefore, OpenText
recommends trying to complete the backup before performing the actual restore
process (see “Backup of IXW Volumes” on page 240).

To restore IXW volumes:


1. Select Devices in the Infrastructure object in the console tree.
2. Select the jukebox where the damaged volume is located in the top area of the
result pane.
3. Select the damaged volume in the bottom area of the result pane and click Eject
Volume in the action pane. Label it clearly as defective.
4. Select the backup volume of the damaged volume the bottom area of the result
pane.

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18.3 Backup and Recovery of Optical Media

5. Click Restore Volume in the action pane. This makes the backup volume
available as original. If a volume has already been written to the second side of
the defective IXW medium, restore it in exactly the same way.
6. Create a new backup volume (see “Manual backup of one volume” on
page 241).

Note: If an IXW backup volume is damaged, remove the medium with Eject
and create a new backup volume (see “Manual backup of one volume” on
page 241).

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Chapter 19
Backups and Recovery
The backup concept used by Archive Server ensures that documents are protected
against data loss throughout their entire path to, through, and in the Archive Server.

Figure 19-1: Backup-relevant areas

There are several parts that have to be protected against data loss:
Volumes
All hard-disk volumes that can hold the only instance of a document must be
protected against data loss by RAID. Which volumes have to be protected, you
find in the “Installation overview” chapter of the installation guides for Archive
Server.
OpenText Document Pipelines
The Document Pipeline of OpenText Imaging Enterprise Scan has to be protected
against data loss; for details, see section 18.2 "Backing up the Document Pipeline
directory" in Open Text Imaging Enterprise Scan - User and Administration Guide
(CLES-UGD).

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Chapter 19 Backups and Recovery

Database
The database with the configuration for logical archives, pools, jobs and relations
to other Archive Servers and leading applications has to be protected against
data loss. The process depends on the type of database you are using (see
“Backup of the Database” on page 246).
Optical media
Optical storage media have to be protected against data loss. The process differs
if you use ISO or IXW media (see “Backup and Recovery of Optical Media” on
page 237).
Storage Manager configuration
The IXW file system information and the configuration of the Storage Manager
must be saved; see “Backing Up and Restoring of the Storage Manager
Configuration” on page 247.
Data in storage systems
Data that is archived on storage systems like HSM, NAS, CAS needs also a
backup, either by means of the storage system or with Archive Server tools; see
“Backup for Storage Systems” on page 231.
Archive Cache Server
If “write back” mode is enabled, the Archive Cache Server stores newly created
documents locally without saving them immediately to the destination. It is
recommended to perform regular backups of the Archive Cache Server data; see
“Backup and Recovery of an Archive Cache Server” on page 248.

19.1 Backup of the Database


All archived documents are administered in the Archive Server database. This
contains information about the documents themselves as well as about the storage
locations of the documents and their components. This database must be backed up
in a similar way as the archived documents.
To avoid data loss and extended down times you, as system administrator, should
back up the database regularly and in full, and complement this full backup with a
daily backup of the log files. In general: The more backups are performed, the safer
the system is. Backups should be performed at times of low system load.
It is advisable to back up the archive database at the same time as the database of
the leading application if possible.
The database can be set up as an Oracle database or as an Microsoft SQL Server
database. The procedure adopted for backups depends on which of these database
systems is used.
The database must be backed up at regular intervals. However, because its data
contents are constantly changing, all database operations are written to special files
(online and archived redo logs under Oracle, transaction logs for MS SQL Server).
As a result, the database can always be restored in full on the basis of the backup
and these files.

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19.2 Backing Up and Restoring of the Storage Manager Configuration

Important
During the configuration phase of installation, you can either select default
values for the database configuration or configure all relevant values. To
make sure that this guide remains easy to follow, the default values are used
below. If you configured the database with non-default values, replace these
defaults with your values.

19.1.1 Backing Up an Oracle Database


The following links provide information how to backup and recover an Oracle 11.2
database with the Oracle utility Recovery Manager (RMAN):
• Introduction to Backup and Recovery
(http://download.oracle.com/docs/cd/E11882_01/backup.112/e10642/rcmintr
o.htm#g1025843)
• Getting Started with RMAN
(http://download.oracle.com/docs/cd/E11882_01/backup.112/e10642/rcmqui
ck.htm#BABJAGIB)

19.1.2 Backing Up an Microsoft SQL Server Database


In SQL Server 2008 Books Online, see “Operations (Database Engine) >
Administration (Database Engine) > Managing Databases > Backing Up and
Restoring Databases in SQL Server”.
For details on password change, see “Changing the Database User Password” on
page 63.

19.2 Backing Up and Restoring of the Storage


Manager Configuration
For details on backup and restoring of the Storage Manager configuration, see
section 2 "Backup of the Storage Manager Configuration" in OpenText Archive
Server - STORM Configuration Guide (AR-IST).

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Chapter 19 Backups and Recovery

19.3 Backup and Recovery of an Archive Cache Serv-


er

Caution
If “write back” mode is enabled, the Archive Cache Server stores newly
created documents locally without saving them immediately to the
destination. This means that “highly critical” data are hold on the local disk
of the related Archive Server. For security reasons, OpenText strongly
recommends storing data on a RAID system. For performing regular
backups of Archive Cache Server data, you should include relevant items in
your backup.

19.3.1 Backup of Archive Cache Server Data


A so called “maintenance mode” is introduced to allow a backup if the write back
cache of the Archive Cache Server is enabled. If maintenance mode is activated, the
Archive Cache Server still runs and handles requests, but does no longer access the
local file system so that backups can run without any conflicts. The Archive Cache
Server acts like a proxy and routes all requests directly to the Archive Cache Server.
Operations with write-back items are not possible during this time.
Note: To find out whether “maintenance mode” is active, start a command line
and enter
cscommand –c isOnline
or
cscommand –c getStatistics

cscommand utility With the Archive Cache Server installation comes a small utility (cscommand), which
allows to activate or deactivate the maintenance mode. The commands to activate
and deactivate maintenance mode can be called from any script or batch file.
Usually the commands are added to the script that controls your backup. You can
find cscommand in the ProgramData\Runtime and Core Services 10.2.1\-
Workspace\contentservice folder (Windows) or
/opentext/rcs/workspace/contentservice directory (Unix).

To backup Archive Cache Server data:


1. Run Copy_Back jobs (recommended).
2. Activate maintenance mode:
cscommand -c setOffline -u <username> -p <password>

3. Start your backup. Be sure that all relevant directories are included.
4. Deactivate maintenance mode:
cscommand -c setOnline -u <username> -p <password>

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Directories to Be Backed Up
Note: The directories used by Archive Cache Server are configured during the
installation.

Cache volumes One or more cache volumes to be used for write through caching. Not
highly critical but useful for reducing time to rebuild cached data.
Write-back vol- One single cache volume to be used for write back caching. This
ume volume contains the following subdirectories:

dat
Components are stored here.

idx
Per document, additional information is stored, which contains all
necessary information to reconstruct the data in case of a crash.

log
Special protocol files (one per day) are stored here. Containing
relevant info when a document is transferred to and committed by
the Document Service.

Important: Protocol files are not deleted automatically. Ensure


regular deletion of protocol files to avoid storage problems.

Path to store da- The absolute path to the volume where the Archive Cache Server
tabase files stores its metadata for the cached documents. Necessary to recover.

19.3.2 Recovery of Archive Cache Server Data


In principle, two different recovery scenarios are supported:
• Complete loss of all volumes
• Data gets corrupt or partial loss of data volumes

Recovery in case of complete loss of all volumes


This proceeding recovers the Archive Cache Server to the state of a previous
backup. This means all data in the time span between last backup and crash are lost.
Documents that are already transferred to the Archive Server are not affected.

To recover data (complete loss of all volumes):


1. Activate maintenance mode. Use
cscommand -c setOffline -u <username> -p <password>

2. Copy your backup data to the correct location.


3. Activate consistency check. Use
cscommand –c checkVolume -u <username> -p <password>

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Chapter 19 Backups and Recovery

4. Deactivate maintenance mode. Use


cscommand -c setOnline -u <username> -p <password>

Recovery in case of corrupt data or partial loss of data


If successful, this proceeding recovers the actual state of the Archive Cache Server.

To recover data (corrupt data or partial loss of data):


1. Activate maintenance mode. Use
cscommand -c setOffline -u <username> -p <password>

2. If the write-back volume is still available, rename the root directory of the write-
back volume (see step 5, <location of write back data>).
3. Copy your backup of the data to the correct location to replace the corrupt one.
If you have also a partial loss of data volumes, copy the lost data from your
backup to the correct location.
4. Activate consistency check. Use
cscommand –c checkVolume -u <username> -p <password>

5. Start recovering of data. Use


cscommand -c recover <location of write back data> -u <username> -p
<password>.

Important
Each successfully recovered document is listed on the command line
and removed from <location of write back data>. This means that
the recover operation can just be processed once.

6. If you do not get any error messages, the renamed directory (<location of
write back data>) can be deleted. Any data left in this subtree is no longer
needed for operation.

Important
If you get error messages, do not delete any data. If you cannot fix the
problem, contact OpenText Customer Support.

7. Deactivate maintenance mode. Use


cscommand -c setOnline -u <username> -p <password>

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Chapter 20
Utilities
Utilities are tools that are started interactively by the administrator. The following
table provides an overview of all utilities that can be reached in Utilities in the
System object in the console tree. Cross references are leading to detailed
descriptions in the relevant chapters. You also find a description of how to start
utilities and how to check the utility protocol in this chapter.
Some utilities are assigned directly to objects and can be reached in the action pane.
Protocols of these utilities can also be reached in Utilities in the System object in the
console tree
Note: Some utilities need to enter the name of the STORM server. To
determine the name, select Devices in the Infrastructure object in the console
tree. The name of the STORM server is displayed in brackets behind the device
name; for example:
WORM(STORM1)

Table 20-1: Overview of utilities

Utility Link
Check Database Against Volume “Checking Database Against Volume” on
page 227
Check Document “Checking a Document” on page 228
Check Volume “Checking a Volume” on page 230
Check Volume Against Database “Checking Volume Against Database” on
page 228
Compare Backup WORMs “Comparing Backup and Original IXW Volume”
on page 231
Count Documents/Components “Counting Documents and Components in a Vo-
lume” on page 229
Export Volumes “Exporting Volumes” on page 220
Import GS Volume “Importing GS Volumes for Single File (VI) Pool”
on page 225
Import HD Volume “Importing Hard-Disk Volumes” on page 224
Import ISO Volume “Importing ISO Volumes” on page 222
Import IXW Or Finalized Volume “Importing Finalized and Non-Finalized IXW
Volumes” on page 223

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Chapter 20 Utilities

Utility Link
View Installed Archive Server “Viewing Installed Archive Server Patches” on
Patches page 325
VolMig Cancel Migration Job “Canceling a Migration Job” on page 282
VolMig Continue Migration Job “Continuing a Migration Job” on page 281
VolMig Fast Migration of ISO Vol- “Creating a Local Fast Migration Job for ISO Vol-
ume umes” on page 272
VolMig Fast Migration of remote “Creating a Remote Fast Migration Job for ISO
ISO Volume Volumes” on page 273
VolMig Migrate Components on Vo- “Creating a Local Migration Job” on page 267
lume
VolMig Migrate Remote Volumes “Creating a Remote Migration Job” on page 270
VolMig Pause Migration Job “Pausing a Migration Job” on page 281
VolMig Renew Migration Job “Renewing a Migration Job” on page 282
VolMig Status “Monitoring the Migration Progress” on page 277

20.1 Starting Utilities


To start a utility:
1. Select Utilities in the System object in the console tree.
2. Select the Utilities tab in the top area of the result pane. All available utilities are
listed in the top area of the result pane.
3. Select the utility you want to start.
4. Click Run in the action pane.
5. Enter dedicated values.
6. Click Run to start the utility.

A window to monitor the results of the utility execution opens.

20.2 Checking Utilities Protocols


If you start a utility, a window opens to monitor the results. At the same time, a
protocol is created which can be checked later. You can check the results and
messages of a single utility or you check a protocol out of the protocol list where all
stored protocols are listed.

To check results and messages of a single utility:


1. Select Utilities in the System object in the console tree.

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20.2 Checking Utilities Protocols

2. Select the Utilities tab in the top area of the result pane. All available utilities are
listed in the top area of the result pane.
3. Select the utility you want to check.
The latest message of the utility is listed in the bottom area of the result pane.
4. Select the Results tab in the bottom area of the result pane to check whether the
execution of the utility was successful
or
select the Message tab in the bottom area of the result pane to check the
messages created during execution of the utility.

To check utilities protocols:


1. Select Utilities in the System object in the console tree.
2. Select the Protocol tab in the top area of the result pane.
3. Select the protocol you want to check.
The messages created during the execution of the utility are listed in the bottom
area of the result pane.

To clear protocols:
1. Select Utilities in the System object in the console tree.
2. Select the Protocol tab in the top area of the result pane.
3. Click Clear Protocol in the action pane.
All protocol entries are deleted.

Re-reading Utilities and jobs are read by Archive Server during the startup of the server. If
scripts utilities or jobs are added or modified, they can be re-read. This avoids a restart of
Archive Server.

To re-read scripts:
1. Select Utilities in the System object in the console tree.
2. Select the Protocol tab in the top area of the result pane.
3. Click Reread Scripts in the action pane.

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Part 4
Migration
Chapter 21
About Migration
The very dynamic IT market makes it difficult to provide long-term archiving of
documents. Although currently known storage media have an expected life time of
up to 50 years, after such a long time there will be no devices that still can read these
storage media. Therefore, it is recommended to migrate all data periodically from
old to new storage media. OpenText delivers a reliable, secure, comfortable and
efficient solution for this challenge of volume migration.
You handle volume migration with two components:
• The volmig program, which is running permanently as a spawner service
controlling the actual migration procedure (= VolMig Server).
• The vmclient program, which supplies an interface for other components that
need to interact with volume migration. See “Volume Migration Utilities” on
page 285.

21.1 Features of Volume Migration


The volume migration suite has been designed to make media migration easier.
These are the features of volume migration:
• All kinds of storage systems are supported
Migration of documents from ISO, IXW, HD or Single-File volumes to ISO, IXW
or Single-File pools.
• Remote migration
Migration of documents from ISO or IXW volumes on a known server to the
local server via a network connection.
• Fast migration of ISO images
Migration of entire ISO images. This allows fast migration but no filtering of
components.
• Remote fast migration of ISO images
Migration of entire ISO images from a known server to the local server via a
network connection. This allows fast migration but no filtering of components.
• Filters
Selecting of documents within creation date ranges.

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Chapter 21 About Migration

• Compression, encryption
Compression and/or encryption of documents before they are written to new
media.
• Retention
Setting of a retention period for documents during the migration process.
• Automatic Verification
Verifying of all migrated documents. A verification strategy can be defined for
each volume, specifying the verification procedure. Timestamps or different
checksums can be selected as well as a binary comparison.

21.2 Restrictions
The following restrictions are valid for the volume migration features:
• Remote single-file
Remote migration is only possible for volumes that are handled by STORM and
that can be mounted via NFS. Single-File volumes like HSM or HD volumes
cannot be migrated from a remote Archive Server.
• DBMS provider
Remote migration is only possible if the remote Archive Server uses the same
DBMS provider as the local Archive Server. For a cross-provider migration
setup, contact OpenText Services.
• Fast migration of ISO images
It is not possible to filter components. Everything is copied regardless whether it
is very new, very old or has been deleted logically. No changes are possible on
the documents, i.e. documents cannot be compressed, decompressed or
encrypted. Also, retention periods cannot be applied. This holds for local and
remote Fast Migrations.

Caution
Consider that replication and backup settings are not transferred to the
target archive during migration. Therefore, the configuration for backup and
replicated archives must be performed for the migrated archive again. See
“Configuring Remote Standby Scenarios” on page 181 and “Creating and
Modifying Pools” on page 84.

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Chapter 22
Setting Parameters of Volume Migration
Configuration and logging parameters of volume migration can be specified. All
other necessary settings are delivered by the archive system, e.g. the temporary
paths.

22.1 Setting Configuration Parameters of Volume


Migration
To set configuration parameters:
1. Select Configuration object in the console tree and search for the respective
variable (see “Searching Configuration Variables” on page 212).
2. Specify the configuration parameters for the volume migration:

Default hostname for the client to connect to variable


(internal name: SERVER_HOST)
Specifies the host to which the vmclient will connect via RPC.
Default: localhost
Server Port for RPC requests variable
(internal name: SERVER_PORT)
Specifies the server port of the host for the vmclient.
Default: 4038
Max. MB of documents to copy in one run variable
(internal name: MEGABYTES_PER_NIGHT)
The volume migration is set to “stand-by”, after the given amount of data has
been ordered to be copied to the destination pool.
Default: 10000 (~10 GB)
Protocol Directory variable
(internal name: PROTOCOL_DIRECTORY)
Defines the directory where the protocols of the volume migration are saved.
Default: $ECM_LOG_DIR/migration
Warn after how many days if component not written variable
(internal name: MAX_DAYS_TO_COPY
The volume migration restarts an unfinished migration automatically and sends
a notification if any component is not successfully copied after the defined

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Chapter 22 Setting Parameters of Volume Migration

number of days. A value of -1 disables this feature.


Default: 7 days
List all DocID/CompID tuples in job protocol variable
(internal name: DUMP_COMP_IDS)
Allows that the volmig server copies DocIDs and CompIDs for each component
in the job protocol.
Default: off
Lower process priority variable
(internal name: PRIORITY_THROTTLE)
Allows the execution of volume migration with a lower process priority.
Default: off
Enable CRC32 checksum verification variable
(internal name: VMIG_VERIFY_CRC32)
Allows CRC32 testing if checksum verification is specified for a migration job.
Default: on
Enable client-generated hash value verification variable
(internal name: VMIG_VERIFY_CL_SIG)
Allows client-generated hash value testing if checksum verification is specified
for a migration job.
Default: on
Enable timestamp hash value verification variable
(internal name: VMIG_VERIFY_SIG)
Allows timestamp hash value testing if checksum verification is specified for a
migration job.
Default: on
Enable ArchiSig timestamp SHA-1 hash value verification variable
(internal name: VMIG_VERIFY_DIG2)
Allows ArchiSig timestamp SHA-1 hash value testing if checksum verification is
specified for a migration job.
Default: on
Enable ArchiSig timestamp RipeMD-160 hash value verification variable
(internal name: VMIG_VERIFY_DIG4)
Allows ArchiSig timestamp RipeMD-160 hash value testing if checksum
verification is specified for a migration job.
Default: on
Enable ArchiSig timestamp SHA256 hash value verification variable
(internal name: VMIG_VERIFY_DIG5)

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22.2 Setting Logging Parameters of Volume Migration

Allows ArchiSig timestamp SHA256 hash value testing if checksum verification


is specified for a migration job.
Default: on
Enable ArchiSig timestamp SHA512 hash value verification variable
(internal name: VMIG_VERIFY_DIG6)
Allows ArchiSig timestamp SHA512 hash value testing if checksum verification
is specified for a migration job.
Default: on

22.2 Setting Logging Parameters of Volume Migration


To set logging parameters:
1. Select Configuration object in the console tree, search for the respective variable
(see “Searching Configuration Variables” on page 212).
2. Specify the logging parameters for the volume migration:
• Log DB Messages (internal name: LOG_DB)
• Log Debug Messages (internal name: LOG_DEBUG)
• Log Function Entry Messages (internal name: LOG_ENTRY)
• Log Info Messages (internal name: LOG_INFO)
• Log Result Messages (internal name: LOG_RESULT)
• Log RPC Messages (internal name: LOG_RPC)
• Log User Error Messages (internal name: LOG_UERROR)
• Log using relative time (internal name: LOG_REL)
• Log Warning Messages (internal name: LOG_WARNING)
• Max. size of a logfile (in bytes) (internal name: MAXLOGSIZE)
• Write error messages to Event Log syslog (internal name:
USE_EVENT_LOG)

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Chapter 23
Preparing the Migration

23.1 Preparing for Local Migration


To prepare for local migration:
1. If the target pool has a jukebox with optical media, ensure that there are enough
empty media in it.
2. Start the Administration Client, select the dedicated logical archive and create a
new pool for the migration. See “Creating and Modifying Pools” on page 84.
3. Make sure that the media to be migrated are imported.
Note: Components not listed in the ds_comp DS table are ignored. To
ensure that all components of one medium are listed in the ds_comp DS
table, OpenText recommends that you call volck first.
4. Create and schedule a job in the OpenText Administration Client for the
Migrate_Volumes command. See “Configuring Jobs and Checking Job Protocol”
on page 95.

23.2 Preparing for Remote Migration


In addition to “Preparing for Local Migration” on page 263, the following steps are
necessary to prepare for migration from a remote Archive Server:

Preconditions
• The hostname of the “old” server is supposed to be oldarchive. The volumes to
be migrated are located on oldarchive. The volumes of the oldarchive are
listed in Devices in the Infrastructure object of the console tree. This server is
also called “remote server”.
• The hostname of the new Archive Server (destination of migration) is supposed
to be newarchive. The target devices for remote migration are located on
newarchive. This server is also called “ local server”.

• The newarchive is not a known server of oldarchive.

To prepare for remote migration:


1. Normally, newarchive cannot access the volumes of oldarchive. Thus, you
have to make sure that the local server (newarchive) is configured in the
STORM's hosts list on the remote server (oldarchive). This will allow access to
newarchive.

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Chapter 23 Preparing the Migration

Modify the configuration file: <OT config AS>/storm/server.cfg


Add newarchive to the hosts { } section
2. Restart the jbd on oldarchive after you made changes here.
> spawncmd stop jbd
> spawncmd start jbd

3. For Oracle only: On the local server, extend the $TNS_ADMIN/tnsnames.ora file
to contain a section for the remote computer.
4. The actual read access of the media is done via NFSSERVERs. To add access to
oldarchive media, set the respective variabel: in Configuration, search for the
NFS Server n variable (internal name: NFSSERVERN; see “Searching
Configuration Variables” on page 212; on the local server newarchive). Add an
entry for each NFSSERVER on the remote computer (at least for those that you
intend to read from). This will create access to the media on oldarchive.

Example 23-1: NFSSERVER mapping on UNIX platforms


On the remote computer (oldarchive), there are two NFSSERVER entries
NFSSERVER1 = WORM,localhost,4027,/views_hs
NFSSERVER2 = CDROM,localhost,4027,/views_hs

On the local computer, create the following entries:


NFSSERVER3 = WORM2,oldarchive,4027,/views_hs
NFSSERVER4 = CDROM2,oldarchive,4027,/views_hs

On Windows platforms, the port number is 0 instead of 4027.

5. Restart dsrc, dswc and dsaux on newarchive.


> spawncmd restart dsrc
> spawncmd restart dswc
> spawncmd restart dsaux

Note: On Archive Servers before version 9.6.1 use:


> spawncmd stop <process> followed by
> spawncmd start <process> instead of > spawncmd restart <process>.

6. For the newarchive, select Configuration > Archive Server in the Runtime and
Core Services object in the console tree.
7. Search for the variable in Configuration (see “Searching Configuration
Variables” on page 212). Add the List of mappings from remote NFSSERVER
names to local names (internal name: NFSMAP_LIST) variable/property. For
each remote NFSSERVER to read from, add an entry. The syntax is:
<remote server>:<remote NFSSERVER>:local:<local NFSSERVER alias>

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23.3 Preparing for Local Fast Migration of ISO Images

Example 23-2: VMIG NFSSERVER mapping after NFSSERVERs WORM2


and CDROM2 have been created
oldarchive:WORM:local:WORM2
oldarchive:CDROM:local:CDROM2

The entrylocal is fixed syntax; it is not the name of the local server!

8. Restart the Migration Server on newarchive


> spawncmd restart migration

23.3 Preparing for Local Fast Migration of ISO Images


To prepare for local fast migration:
1. If the target pool has a jukebox with optical media, make sure that there are
enough empty media in it.
2. Create and schedule a job in the OpenText Administration Client for the
Migrate_Volumes command. See “Configuring Jobs and Checking Job Protocol”
on page 95.
3. Disable backup for the original pool to avoid that the server creates additional
(unwanted) backups in the original pool.

23.4 Preparing for Remote Fast Migration of ISO


Images
In addition to “Preparing for Local Fast Migration of ISO Images” on page 265, the
following steps are necessary to prepare for migration from a remote Archive
Server:

To prepare for remote fast migration:


1. For Oracle only: On the local server, extend $TNS_ADMIN/tnsnames.ora to
contain a section for the remote computer.
2. On the remote server (old archive), modify the DS configuration (<OT config
AS>/DS.Setup).
If the version is older than 9.7.0, you have to change the registry entry on
Windows: HKEY_LOCAL_MACHINE\SOFTWARE\IXOS\IXOS_ARCHIVE\DS.
Add the variable
BACKUPSERVER1 = BKCD,<newarchive>,0
<newarchive> is the hostname of the target Archive Server. Do not use blanks
and do not type the angle brackets in the value!
3. Disable backup for the original pool to avoid that the server creates additional
(unwanted) backups in the original pool.

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Chapter 23 Preparing the Migration

4. Restart the Backup Server


> spawncmd restart bksrvr

Note: On Archive Servers older than version 9.6.1 use:


> spawncmd stop <process> followed by
> spawncmd start <process> instead of > spawncmd restart <process>.

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Chapter 24
Creating a Migration Job
If the source volumes are IXW media (WORMs, UDOs), make sure they are finalized
(see “Finalizing Storage Volumes” on page 233) or write locked.

To set a volume to write locked:


1. Select Original Archives in the Archives object in the console tree.
2. Select the archive you want to migrate in the console tree.
3. Select the Pools tab in the top area of the result pane. The attached volumes are
listed in the bottom area of the result pane.
4. Select the volume to be write locked and click Properties in the action pane.
5. Select write locked in the properties windows and click OK.

24.1 Creating a Local Migration Job


To create a local migration job:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the VolMig Migrate Components On Volume utility.
3. Click Run in the action pane.
4. Enter appropriate settings to all fields (see “Settings for local migration” on
page 267).
Click Run.

A new migration job is added to the list of migration jobs.


The migration job is processed if:
• the scheduler of the Administration Server calls the job Migrate_Volumes and
• all previous jobs have been processed.

Settings for local migration


Source Volume
Specify the source volume(s) name. The following characters are provided
therefore:

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Chapter 24 Creating a Migration Job

Character Description
* Wildcard: 0 to n arbitrary characters
e.g. vol5*, matches all volumes that name begins with vol5, e.g. vol5a,
vol5c78, vol52e4r

? Wildcard: exactly one arbitrary character


e.g. volx?x, matches volxax to volxzx and volx0x to volx9x
\ Is used to escape wildcards (*, ?), if they are used as “real” characters in
volume names.
[] Specifies a set of volume names:
• “[ ]” can be used only once
• “,” can be used to separate numbers
• “-” can be used to specify a range
e.g. [001,005-099]

Target archive
Enter the target archive name.
Target pool
Enter the target pool name.
Migrate only components that were archived: On date or after
You can restrict the migration operation to components that were archived after
or on a given date. Specify the date here. The specified day is included.
Migrate only components that were archived: Before date
You can restrict the migration operation to components that were archived
before a given date. Specify the date here. The specified day is excluded.
Set retention in days
Enter the retention period in days. With this entry, you can change the retention
period that was set during archiving. The new retention period is added to the
archiving date of the document. The following settings are possible:
• >0 (days)
• 0 (none)
• -1 (infinite)
• -6 (archive default)
• -8 (keep old value)
• -9 (event)
Note: The retention date of migrated documents can only be kept or extended.
The following table provides allowed settings:

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24.1 Creating a Local Migration Job

Current retention setting Allowed retention setting for migration


of the document
no retention any
retention date extended retention date (>0) or infinite (-1)
infinite, event no change

Verification mode
Select the verification mode that should be applied for volume migration. The
following settings are possible:
• None
• Timestamp
• Checksum
• Binary Compare
• Timestamp or Checksum
• Timestamp or Binary Compare
• Checksum or Binary Compare
• Timestamp or Checksum or Binary Compare
Notes:
• Many documents (including all BLOB documents) do not have a checksum
or a timestamp. When migrating a volume that contains such documents or
BLOBs, it is strictly recommended to select a mode that provides “binary
compare” as a last alternative.
• If a migration job cannot be finished because the source volume contains
documents that cannot be verified using the specified verification methods,
it is possible to change the verification mode. See “Modifying Attributes of
a Migration Job” on page 285 (-v parameter).
Additional arguments
-e
Export source volumes after successful migration.
-k
Keep exported volume (export only the document entries, allow dsPurgeVol
to destroy this medium).
-i
Migrate only latest version, ignore older versions.
-A <archive>
Migrate components only from a certain archive.

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Chapter 24 Creating a Migration Job

24.2 Creating a Remote Migration Job


To create a remote migration job:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the VolMig Migrate Remote Volumes utility.
3. Click Run in the action pane.
4. Enter appropriate settings to all fields (see “Settings for remote migration” on
page 270). Click Run.

A new migration job is added to the list of migration jobs.


The migration job is processed if
• the scheduler of the Administration Server calls the Migrate_Volumes job and
• all previous jobs have been processed.

Settings for remote migration


Server name (Remote server)
Enter the remote server name.
Database name (Remote server)
Enter the remote database name.
Database provider (Remote server)
Select the remote DBMS provider. This must be the same as the local DBMS
provider.
Database user (Remote server)
Enter the database user name.
Database password (Remote server)
Enter the database user password.
Source Volume
Specify the source volume(s) name. The following characters are provided
therefore:
Character Description
* Wildcard: 0 to n arbitrary characters
e.g. vol5*, matches all volumes that name begins with vol5, e.g. vol5a,
vol5c78, vol52e4r

? Wildcard: exactly one arbitrary character


e.g. volx?x, matches volxax to volxzx and volx0x to volx9x
\ Is used to escape wildcards (*, ?), if they are used as “real” characters in
volume names.

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24.2 Creating a Remote Migration Job

Character Description
[] Specifies a set of volume names:
• “[ ]” can be used only once
• “,” can be used to separate numbers
• “-” can be used to specify a range
e.g. [001,005-099]

Target archive (Local server)


Enter the target archive name.
Target pool (Local server)
Enter the target pool name.
Migrate only components that were archived: On date or after
You can restrict the migration operation to components that were archived after
or on a given date. Specify the date. The specified day is included.
Migrate only components that were archived: Before date
You can restrict the migration operation to components that were archived
before a given date. Specify the date. The specified day is excluded.
Set retention in days
Enter the retention period in days. With this entry, you can change the retention
period that was set during archiving. The new retention period is added to the
archiving date of the document. The following settings are possible:
• > 0 (days)
• 0 (none)
• -1 (infinite)
• -6 (archive default)
• -8 (keep old value)
• -9 (event)
Note: The retention date of migrated documents can only be kept or extended.
The following table provides allowed settings:

Current retention setting Allowed retention setting for migration


of the document
no retention any
retention date extended retention date (>0) or infinite (-1)
infinite, event no change

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Chapter 24 Creating a Migration Job

Verification mode
Select the verification mode that should be applied for volume migration. The
following settings are possible:
• None
• Timestamp
• Checksum
• Binary Compare
• Timestamp or Checksum
• Timestamp or Binary Compare
• Checksum or Binary Compare
• Timestamp or Checksum or Binary Compare
Notes:
• Many documents (including all BLOB documents) do not have a checksum
or a timestamp. When migrating a volume that contains such documents or
BLOBs, it is strictly recommended to select a mode that provides “binary
compare” as a last alternative.
• If a migration job cannot be finished because the source volume contains
documents that cannot be verified using the specified verification methods,
it is possible to change the verification mode. See “Modifying Attributes of
a Migration Job” on page 285 (-v parameter).
Additional arguments
-i
Migrates only latest version, ignores older versions.
-A <archive>
Migrates components only from a certain archive.

24.3 Creating a Local Fast Migration Job for ISO


Volumes
To create a local fast migration job:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the VolMig Fast Migration of ISO Volume utility.
3. Click Run in the action pane.
4. Enter appropriate settings to all fields. Click Run.

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24.4 Creating a Remote Fast Migration Job for ISO Volumes

Settings for local fast migration


Source Volume
Specify the source volume(s) name. The following characters are provided
therefore:
Character Description
* Wildcard: 0 to n arbitrary characters
e.g. vol5*, matches all volumes that name begins with vol5, e.g.
vol5a, vol5c78, vol52e4r

? Wildcard: exactly one arbitrary character


e.g. volx?x, matches volxax to volxzx and volx0x to volx9x
\ Is used to escape wildcards (*, ?), if they are used as “real” charac-
ters in volume names.
[] Specifies a set of volume names:
• “[ ]” can be used only once
• “,” can be used to separate numbers
• “-” can be used to specify a range
e.g. [001,005-099]

Use target jukebox from archive


Enter the target archive name.
Use target jukebox from pool
Enter the target pool name.

A new migration job is added to the list of migration jobs.


The migration job is processed if
• the scheduler of the Administration Server calls the Migrate_Volumes job and
• all previous jobs have been processed.
The archive/pool specification is only necessary to determine the target jukebox
where the copy of the ISO image is to be written. The logical archive of the
contained documents is not changed. Verification of the entire ISO image is
performed automatically against the built-in ISO checksum.

24.4 Creating a Remote Fast Migration Job for ISO


Volumes
To create a remote fast migration job:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the VolMig Fast Migration of remote ISO Volume utility.
3. Click Run in the action pane.

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Chapter 24 Creating a Migration Job

4. Enter appropriate settings to all fields (see “Settings for remote fast migration”
on page 274). Click Run.

A new migration job is added to the list of migration jobs.


The migration job is processed if:
• the scheduler of the Administration Server calls the Migrate_Volumes job and
• all previous jobs have been processed.

Settings for remote fast migration


Server name (Remote server)
Enter the remote server name.
Database name (Remote server)
Enter the remote database name.
Database provider (Remote server)
Select the remote DBMS provider. This must be the same as the local DBMS
provider.
Database user (Remote server)
Enter the database user name.
Database password (Remote server)
Enter the database user password.
Source volumes (Remote server)
Specify the source volume(s) name. The following characters are provided
therefore:
Character Description
* Wildcard: 0 to n arbitrary characters
e.g. vol5*, matches all volumes that name begins with vol5, e.g. vol5a,
vol5c78, vol52e4r

? Wildcard: exactly one arbitrary character


e.g. volx?x, matches volxax to volxzx and volx0x to volx9x
\ Is used to escape wildcards (*, ?), if they are used as “real” characters in
volume names.
[] Specifies a set of volume names:
• “[ ]” can be used only once
• “,” can be used to separate numbers
• “-” can be used to specify a range
e.g. [001,005-099]

Target archive (Local server)


Enter the target archive name.
Target pool (Local server)
Enter the target pool name.

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24.4 Creating a Remote Fast Migration Job for ISO Volumes

Verification mode
Select the verification mode which should be applied for volume migration. The
following settings are possible:
• None
• Timestamp
• Checksum
• Binary Compare
• Timestamp or Checksum
• Timestamp or Binary Compare
• Checksum or Binary Compare
• Timestamp or Checksum or Binary Compare
Notes:
• Many documents (including all BLOB documents) do not have a checksum
or a timestamp. When migrating a volume that contains such documents or
BLOBs, it is strictly recommended to select a mode that provides “binary
compare” as a last alternative.
• If a migration job cannot be finished because the source volume contains
documents that cannot be verified using the specified verification methods,
it is possible to change the verification mode. See “Modifying Attributes of
a Migration Job” on page 285 (-v parameter).
Additional arguments
-d (dumb mode)
Import of document/component entries into local DB by dsTools instead of
reading directly from the remote DB. The dumb mode disables automatic
verification. Archive- and retention settings cannot be changed.
-A <archive>
Migrates components only from a certain archive. Does not work with dumb
mode (–d ).

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Chapter 25
Monitoring the Migration Progress
You can display an overview of migration jobs to check the progress of migration.
Each migration job has a unique ID, optional flags and a status. This information is
also needed to manipulate migration jobs. See “Manipulating Migration Jobs” on
page 281

25.1 Starting Monitoring


To start monitoring:
1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the VolMig Status utility.
3. Click Run in the action pane.
4. Specify which migration jobs will be included in the overview.
Possible settings are:
• New
• In progress
• Finished
• Cancelled
• Error
5. Click Run.
An overview of migration jobs with the demanded job status opens.

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Chapter 25 Monitoring the Migration Progress

25.2 States of Migration Jobs


Each migration job is handled by volume migration (VolMig) and passes through a
number of processing steps. Many of these processing steps assign a new status to
the job. Depending on the migration strategy (job type), a different set of states and
a different order of processing steps can be observed.
• New (enqueued)
VolMig has not yet started to process this migration job.
• Impt (import remote DB entries)
VolMig has started replicating DB entries for archives, documents, components
and component types of volumes from a remote source.
• Prep (prepare component list)
VolMig has started to query the components on the current medium to be
migrated.
• Iso (create and write an ISO image file)
For fast migration jobs, entire ISO images are replicated at once. This state
indicates that VolMig is retrieving an ISO image file from a local or remote
volume or is writing that image file to the target storage.

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25.2 States of Migration Jobs

• Copy (create write jobs)


VolMig is now instructing the DS to copy the components from the source
medium to the migration pool. Entries in the ds_activity table are created.
• Wait (wait for write jobs to become finished)
When the scheduler calls the Migrate_Volume job, VolMig checks for any
components that have been copied by dsCD, dsWorm or dsHdsk to a volume in the
target pool. When it finds some, it can optionally verify the integrity. This will be
done each time until all components from a volume are found (and verified) in
the destination pool. Until then, the migration job displays the Wait status.
• Fin (finished successfully)
The migration job is finished. This means that all selected components from the
source volume have been migrated successfully.
• Canc (job cancelled)
The migration job has been cancelled by the administrator (see “Canceling a
Migration Job” on page 282).
• Paus (job paused)
This migration job has been paused and will not be processed until the
administrator continues the job (see “Pausing a Migration Job” on page 281).
• Err (error processing job)
An error occurred during processing the migration job. To resume processing, fix
the error (check logfiles therefore) and continue the migration job afterwards (see
“Continuing a Migration Job” on page 281).

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Chapter 26
Manipulating Migration Jobs
The volume migration provides utilities to manipulate running migration jobs, by
using Administration Client.

26.1 Pausing a Migration Job


You can pause a migration job and continue it later. See “Continuing a Migration
Job” on page 281. This can be useful to prefer other jobs.

To pause a migration job:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Determine the ID of the migration job you want to pause via the VolMig Status
utility; see “Monitoring the Migration Progress” on page 277.
3. Select the VolMig Pause Migration Job utility.
4. Click Run in the action pane.
5. Enter the ID of the migration job that you want to pause in the Migration Job
ID(s) field.
6. Click Run.
The migration job is set to the Paus status.

26.2 Continuing a Migration Job


You can continue a paused job (Paus status) or a job that produced an error (Err
status) to resume migration.

To continue a migration job:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Determine the ID of the migration job you want to continue via the VolMig
Status utility; see “Monitoring the Migration Progress” on page 277.
3. Select the VolMig Continue Migration Job utility.
4. Click Run in the action pane.

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5. Enter the ID of the migration job that you want to continue in the Migration Job
ID(s) field.
6. Click Run.
A protocol window shows the progress and the result of the migration. The
migration job is set back to the status before it has been paused or the error
occurred.

26.3 Canceling a Migration Job


If you cancel a migration job, all copy jobs of this migration job are deleted as well.
A canceled migration job can be renewed to start the job from the beginning. See
“Renewing a Migration Job” on page 282.

To cancel a migration job:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Determine the ID of the migration job you want to cancel via the VolMig Status
utility. See “Monitoring the Migration Progress” on page 277.
3. Select the VolMig Cancel Migration job utility.
4. Click Run in the action pane.
5. Enter the ID of the migration job that you want to cancel in the Migration Job
ID(s) field.
6. Click Run.
A protocol window shows the progress and the result. The migration job is set
to the Canc status. All copy jobs for this migration job are deleted.

26.4 Renewing a Migration Job


You can renew any migration job to start it from the beginning (unless another
active job processes the same source volume).

To renew a migration job:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Determine the ID of the migration job you want to renew via the VolMig Status
utility. See “Monitoring the Migration Progress” on page 277.
3. Select the VolMig Renew Migration job utility.
4. Click Run in the action pane.
5. Enter the ID of the migration job that you want to renew in the Migration Job
ID(s) field.

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6. Click Run.
A protocol window shows the progress and the result of the migration. The
migration job is set to the New status and is started from the beginning.

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Chapter 27
Volume Migration Utilities
The volume migration suite provides additional utilities to support you to perform
your migration. These utilities must be executed in a command shell. The following
sections explains the most important vmclient commands with their corresponding
attributes.

To execute vmclient commands:


1. Open a command shell.
2. Enter > vmclient <command> <attribute> [<attribute>...]

To get help on vmclient commands:


1. Open a command shell.
2. Enter > vmclient -h to get help.

27.1 Deleting a Migration Job


This command deletes a migration job and removes any pending write jobs.
> vmclient deleteJob <jobID> [<jobID> ...]

jobID
The ID of the migration job to be deleted.

27.2 Finishing a Migration Job Manually


If a migration job cannot be finished regularly, but you know for sure that all
required documents have been migrated, you can set the job to the Fin status
(finished successfully) manually.
> vmclient finishJob <jobID> [<jobID> ...]

jobID
The ID of the migration job to be finished.

27.3 Modifying Attributes of a Migration Job


This command changes the attributes of a migration job. Depending on the current
status of the specified migration job, only some attributes can be modified, others
are unchangeable.

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> vmclient updateJobFlags <jobID> <attribute> [<attribute>...]

jobID
The ID of the migration job to be modified.
attribute
The attributes which can be modified.
Note: Attributes with one hyphen (-) will be added/updated.
Attributes with two hyphens (--) will be removed.
-e (export)
Export source volumes after successful migration.
-k (keep)
Do not set the exported flag for the volume (so dsPurgeVol can destroy it).
-i (ignore old versions)
Migrate only the latest version of each component, ignore older versions.
-r <value> (retention)
Set a new value for the retention of the migrated documents.
Not supported in Fast Migration scenarios.
-v <value> (verification level)
Define how components should be verified by VolMig.

Example 27-1: Modifying attributes of a migration job


To add the export flag, execute
> vmclient updateJobFlags <jobID> -e

To remove the export flag, execute


> vmclient updateJobFlags <jobID> --e

To change the archive flag, execute


> vmclient updateJobFlags <jobID> -A H4

To remove the archive flag, execute


> vmclient updateJobFlags <jobID> --A

27.4 Changing the Target Pool of Write Jobs


While the migration is running, documents may still be archived into the source
pool. After the migration has been finished, the target pool may be intended to
become the new default pool. To have the documents that are archived during the
migration written into the target pool rather than the source pool, you can use this
command to update the Write jobs.
> vmclient updateDsJob <old poolname> <new poolname> -d|-v

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old poolname
Is constructed by concatenating the source archive name, an underscore
character and the source pool name, e.g. H4_worm.
new poolname
Is constructed by concatenating the target archive name, an underscore character
and the target pool name, e.g. H4_iso.
-d
Update pools in ds_job only.
-v
Update pools in both, ds_job and vmig_jobs.
Note: This works only for local migration scenarios. Write jobs in a remote
migration environment remain on the remote server and cannot be moved to
the local machine.

27.5 Determining Unmigrated Components


As long as a migration job is in Wait status, there are components that have not yet
been successfully migrated to the target pool. To find those components, this
command is provided. It lists document IDs and component IDs for a deeper
investigation on those items.
> vmclient listMissingComps <jobID> <max results>

jobID
The ID of the migration job which components should be listed.
max results
How many components should be listed at most.

27.6 Switching Component Types of Two Pools


After the migration of all media of a pool has been successfully finished, it can be
useful to change the migration target pool to the new default pool. It is possible to
switch the component types (known as application types in former Archive Server
versions) as follows:
> vmclient switchAppTypes <archive> <pool 1> <pool 2>

archive
The archive name.
pool 1
Name of the first pool.
pool 2
Name of the second pool.

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27.7 Adjusting the Sequence Number for New


Volumes
If volumes are detached from one pool and attached to another pool, be careful with
wiring new volumes for that pool. The counter for the volume names is not aware of
the sequence numbers of the attached volumes. With this command, you can set the
counter to a new value.
> vmclient setSequenceNumber <archive> <pool> <sequence number>
[<sequence letter>]

archive
The archive name.
pool
The pool name.
sequence number
New number of the sequence.
sequence letter
New letter (for ISO pools only).

27.8 Statistic About Components on Certain Volumes


This command displays a short statistic about components found on one volume
and about other volumes where copies of the same components reside.
> vmclient investigate <volume name> [<volume name>]

volume name
Name of the primary volume.

27.9 Collecting Diagnostic Information


This command collects information about the server configuration and prints it to
stdout or to the specified output file.

> vmclient diag <output file>

output file
File to write the output to instead of stdout.

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Part 5
Monitoring
Chapter 28
Everyday Monitoring of the Archive System
To monitor the archiving system, you can use Administration Client, Archive
Monitoring Web Client and Document Pipeline Info. Administration Client and
Document Pipeline Info must be installed on the administrator's computer and can
connect to different Archive Servers and Document Pipeline hosts via network.
Archive Monitoring Web Client is installed on the Archive Server and is performed
in a browser, accessible with an URL.
The utilities provides the following functions:
Administration Client
• Checking the success of jobs, in particular of the Write and Backup jobs
• Checking for notifications according to your configuration (emails, alerts,
execution of files; see “Monitoring with Notifications” on page 293)
• Checking free disk space
Archive Monitoring Web Client
• Monitoring Archive Server
• Checking the space on file systems
• Displaying warnings and error messages of the archive components
• Checking the Storage Manager, for example, the filling level of storage
devices or empty media in jukeboxes
• Checking the number of documents in error queues of Document Pipelines
For more information about Archive Monitoring Web Client, see “Using
Archive Monitoring Web Client” on page 303.
Document Pipeline Info
• Checking the correct document flow in Archive Server
• Checking the correct document flow in Document Pipelines
• Locating problems
For detailed information about the Document Pipeline Info, see OpenText
Document Pipelines - Overview and Import Interfaces (AR-CDP).

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Chapter 29
Monitoring with Notifications
By setting up a notification service, you can reduce the amount of work associated
with monitoring the archive system. The Notification Server sends notifications
when certain predefined server events occur. You can define both the events and the
type and recipient of the notification. You can also restrict the time slot in which
particular notifications are sent. For example, you can define notifications sent to the
workstation during working hours and by email to the on-call service outside
working hours. Thus, you ensure that responsible persons are addressed directly
when a particular event occurs.
Setting up monitoring with notifications involves the following steps:
1. Define the events filter to which the system should respond; see “Creating and
Modifying Event Filters” on page 293.
2. Create the type and settings of the notifications and assign them specific event
filters; see “Creating and Modifying Notifications” on page 297.

29.1 Creating and Modifying Event Filters


Defining an event filter means specifying the conditions that have to be met, before
a notification is triggered. If a system event (e.g. an error or warning) occurs, the
system checks whether it complies with one of the defined event conditions. If it
does, the assigned notification is sent. It contains the complete message, the origin
and the time.
Some important event filters are already predefined. You can change them and
define new event filters.

To create an event filter:


1. Select Events and Notifications in the System object in the console tree.
2. Select the Event Filters tab. All available event filters are listed in the top area of
the result pane.
3. Click New Event Filter in the action pane. The window to create a new event
filter opens.
4. Enter the conditions for the new event filter. See “Conditions for Event Filters”
on page 294.
5. Click Finish.

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Modifying event To modify an event filter, select it in the top area of the result pane and click
filters Properties in the action pane. Proceed in the same way as when creating a new
event filter. The name of the event filter cannot be changed.
Deleting event To delete an event filter, select it in the top area of the result pane and click Delete in
filters the action pane.

See also:
• “Conditions for Event Filters” on page 294
• “Available Event Filters” on page 296
• “Creating and Modifying Notifications” on page 297
• “Checking Alerts” on page 301

29.1.1 Conditions for Event Filters


In the Event Filter properties window, you can define or modify the settings of an
event filter.
Name
A self-explaining name
Message class
Classifies and characterizes events
• Any (all classes are recorded)
• Administration: events that affect administration
• Database: database event
• Server: server event
Component
Specifies the software component that issues the message. If nothing is specified
here, all components are recorded (Any). The most important components are:
• Administration Server: mainly monitors the execution of the jobs
• Monitor Server: reports status changes of archive components, i.e. whenever
a status display changes in Archive Monitoring Web Client
• Document Service: monitors the jds, which provides archived documents
and archives documents
• Storage Manager: reports errors that occur when writing to storage media
• Archive Timestamp Server: reports errors that occur when creating or
administering timestamps
• High Availability: reports errors associated with High Availability software
and the cluster software it uses
• Volume Migration: reports errors that occur during volume migration

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29.1 Creating and Modifying Event Filters

• BASE DocTools: reports errors associated with BASE DocTools


• R/3 DocTools: reports errors associated with R/3 DocTools (SAP)
• Filter Service: not used
Severity
Specifies the importance.
• Any (all severities are recorded)
• Fatal Error
• Error
• Warning
• Important
• Information
Message codes
Specifies which message codes should be considered by the event filter. The
codes are used to filter out concrete events and are usually defined in a message
catalog, which belongs to a component. For each component, the catalog is
installed in
<OT config>\msgcat\<COMPNAME>_<lang>.cat

Example: ADMS_us.cat is the English message catalog for the Administration


Server component.
It is possible to enter the code number directly, but it is recommended and more
comfortable to use the Select button. This offers a window with current available
message codes and associated descriptions.

To select message codes:


1. Select Any if no filtering should be applied.
Select Specific or Range to configure designated message codes.
2. Click Select. A window with current available message codes opens. The
available message codes depend on the selected combination of message
class, component and severity.
3. Select the designated message code and click OK to resume. If you define a
range, select the first and the last message code (from – to).

See also:
• “Creating and Modifying Event Filters” on page 293
• “Available Event Filters” on page 296
• “Creating and Modifying Notifications” on page 297
• “Checking Alerts” on page 301

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29.1.2 Available Event Filters


Preconfigured A number of preconfigured events are delivered with the installation of Archive
events Server. To use them, configure the notifications and assign the appropriate
notifications to each event. You can use these events:
Any Fatal Error
Includes all events of the Fatal Error type of all currently recorded event
classes and components
Any Message from Admin Server
Includes all events on the Administration Server
Any Message from Document Service
Includes all events occurring in the Document Service
Any Message from Monitor Server
Includes all status changes in Archive Monitoring Web Client
Any Message from Storage Manager
Includes all status changes in the Storage Manager
Any Non-Fatal Error
Includes all events of the type Error of all currently recorded event classes and
components
ISO volume has been written
Occurs when an ISO volume has been written successfully
IXW volume has been initialized
Occurs when automatic initialization of an IXW volume has finished successfully
Jukebox error: Jukebox detached
Occurs when the STORM cannot access the jukebox
More blank media required in jukebox
Occurs when new optical media have to be inserted in a jukebox
User-defined In addition, you can define other events to get notifications if they occur. Useful
events events are:
Job Error
This event records errors that are listed in the job protocol and notifies you with
a particular message. Use this configuration:
Severity: Error
Message class: Server or <any>
Component: Administration Server
Message code: 1

Error from Monitor Server


This event occurs when an archive component indicates an error, for example,
when no more free storage space is available (red icon in Archive Monitoring
Web Client). Use this configuration:

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29.2 Creating and Modifying Notifications

Severity: Error
Message class: Server or <any>
Component: Monitor Server
Message code: -

Warning from Monitor Server


This event occurs when the monitor server issues a warning, for example when
the free storage space reaches a low level or when an attempt is made to access
an unavailable volume (yellow icon in Archive Monitoring Web Client). Use this
configuration:
Severity: Warning
Message class: Server or <any>
Component: Monitor Server
Message code: -

See also:
• “Conditions for Event Filters” on page 294
• “Creating and Modifying Notifications” on page 297
• “Checking Alerts” on page 301

29.2 Creating and Modifying Notifications


After defining the event filter, you can create a notification and assign one or more
event filters. You can select different types of notification:
• Alert, passive notification type, alerts must be checked by the administrator; see
“Checking Alerts” on page 301
• Mail Message, active notification type, when the assigned event occurs, a
message is sent
• TCL Script, active notification type, when the assigned event occurs, a tcl script
is executed
• Message File, passive notification type, notifications are written in a specific file
• SNMP Trap, active notification type, notifications are sent to an external
monitoring system via the SNMP protocol

To create a notification:
1. Select Events and Notifications in the System object in the console tree.
2. Select the Notifications tab. All available notifications are listed in the top area
of the result pane.
3. Click New Notification in the action pane. The wizard to create a new
notification opens.

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4. Enter the name and the type of the notification and click Next. Enter the
additional settings for the new notification event. See “Notification Settings” on
page 298.
5. Click OK. The new notification is created.
6. Select the new notification in the top area of the result pane.
7. Click Add Event Filter in the action pane. A window with available event filters
opens.
8. Select the event filters which should be assigned to the notification and click
OK.

Testing There are two possibilities for testing of notifications:


notifications

• Select the new notification in the top area of the result pane and click Test in the
action pane.
• Click the Test button in the notification window while creating or modifying no-
tifications.
Modifying To modify the notification settings, select the notification in the top area of the result
notifications pane and click Edit in the action pane. Proceed in the same way as when creating a
settings
new notification. The name of the notification cannot be changed.
Deleting To delete a notification, select the notification in the top area of the result pane and
notifications click Delete in the action pane.
Adding event To add event filters, select the notification in the top area of the result pane. Click
filters Add Event Filter in the action pane. Proceed in the same way as when creating a
new notification.
Remove an To remove an event filter, select it in the bottom area of the result pane and click
event filter Remove in the action pane. The notification events are not lost, only the assignments
is deleted.

See also:
• “Notification Settings” on page 298
• “Using Variables in Notifications” on page 300
• “Checking Alerts” on page 301

29.2.1 Notification Settings


In the first window of the Notification wizard, you define the type of the
notification. Depending on the type, additional settings are needed.
Name
The name should be unique and meaningful.

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29.2 Creating and Modifying Notifications

Notification Type
Select the type of notification and enter the specific settings. The following
notification types and settings are possible:
Alert
Alerts are notifications, which can be checked by using Administration
Client. They are displayed in Alerts in the System object in the console tree
(see “Checking Alerts” on page 301).
Mail Message
Emails can be sent to respond immediately to an event or in standby time. If
you want to send it via SMS, consider that the length of SMS text (includes
Subject and Additional text) is limited by most providers. Enter the following
additional settings:
• Sender address: Email address of the sender. It appears in the from field
in the inbox of the recipient. The entry is mandatory.
• Mail host: Name of the target mail server. The mail server is connected
via SMTP. The entry is mandatory.
• Recipient address: Email address of the recipient. If you want to specify
more than one recipient, separate them by a semicolon. The entry is
mandatory.
• Subject of the mail, $ variables can be used (see “Using Variables in
Notifications” on page 300). If not specified, the subject is $SEVERITY
message from $HOSTNAME/$USERNAME($TIME).

• Include Standard Text: If selected, you get an introduction in the


notification: “The preceding notification message was generated by ...”.
This introduction is followed by the message text. If you send SMS
messages, clear this check box.
• Max. Length of mail message text: Use this setting to restrict the number
of characters in the email body. If you send notifications as SMS message,
thus you can enter a value according to the limitation of your provider.
TCL Sript
Enter the name and the path of the tcl script. It will be executed if the event
occurs.
Message File
The notification is written to a file. Enter name and path of the target file or
click Browse to open the file browser. Select the designated message file and
click OK to confirm.
Enter also the maximum size of the message file in bytes.
SNMP Trap
Provides an interface to an external monitoring system that supports the
SNMP protocol. Enter the information on the target system.

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Text
Free text field with the maximum length of 255 characters. $ variables can be
used (see “Using Variables in Notifications” on page 300).
Active Period
Weekdays and time of the day at which the notification is to be sent.

See also:
• “Creating and Modifying Notifications” on page 297
• “Using Variables in Notifications” on page 300
• “Checking Alerts” on page 301

29.2.2 Using Variables in Notifications


When configuring notifications, variables can be used as placeholders. The variables
are replaced by the current value when the notification is sent. For example, the
$HOST variable is replaced by the name of the host at which the event was triggered.
With variables, you can keep the subject line and the body text of the notification
generic, for example, $SEVERITY message from $HOST.
The following variables can be used:
$CLASS
Message class, characterizes the event
$COMP
Component that has output the message
$SEVERITY
Type of message, characterizes the importance
$TIME
Date and time when the message was output from the component (system time
of the computer on which the component is installed)
$HOST
Name of the computer on which the reported event occurred. For server
processes, “daemon” is output
$USER
Name of the user under which the processes run on the $HOST machine
$MSGTEXT
Message text from the message catalog. Important messages are listed first. If
there is no catalog message, the default text provided by the component is used
$MSGNO
Code number from the message catalog

See also:
• “Notification Settings” on page 298

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• “Checking Alerts” on page 301

29.3 Checking Alerts


Notifications of the alert type must be checked by using Administration Client.

To check alerts:
1. Select Alerts in the System object in the console tree. All notifications of the alert
type are listed in the top area of the result pane.
2. Select the alert to be checked in the top area of the result pane. Alert details are
displayed in the bottom area of the result pane. The yellow icon of the alert
entry turns to grey if read.

Marking To mark all messages as read click Mark All as Read in the action pane. The yellow
messages as icons of the alert entries turn to grey.
read

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Chapter 30
Using Archive Monitoring Web Client
Tasks You use Archive Monitoring Web Client to monitor the availability of system
resources and the jobs of individual archive components. The most important
functions are:
• Checking free storage space in the log directories
• Checking free storage space in pools
• Checking the jobs of the Document Service and access to unavailable volumes
• Checking DocTool jobs and their correct operation
• Checking the jobs of the Storage Manager
Archive Monitoring Web Client is used solely to observe the global system and to
identify problem areas. The Monitor components gather information about the
status of the various archive system components at regular intervals.
The Monitor cannot be used to eliminate errors, modify the configuration or start
and stop processes. Viewer clients are not monitored.
Archive Monitoring Web Client can be started as a Web application from any host.
Warning and With Administration Client, you can configure warning and error messages that are
error messages sent when the status of Archive Server components changes (see “Monitoring with
Notifications” on page 293). You can also use external system management tools
within the scope of special project solutions.
Security HTTPS can be used to ensure data confidentiality and integrity. External access
should be restricted by means of a firewall.

30.1 First Steps and Overview


30.1.1 Starting Archive Monitoring Web Client
To start Archive Monitoring Web Client in your browser, enter the address
<prot>://<server>.[<domain>]:[<port>]/<subdir>/<cmd>

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Variable Description Example


<prot> Protocol http or https

<server> Name of the administered Archive Server alpha

<domain> Domain at which the server is registered .opentext.com

<port> Port at which Archive Monitoring Server receives HTTP: 8080, HTTPS:
requests 8090

<subdir> Subdirectory of Archive Monitoring Web Client w3monc


start page
<cmd> Command index.html

Example: http://alpha.opentext.com:8080/w3monc/index.html
Calling this URL opens the Server start page.
You can specify a number of parameters with the URL to customize Archive
Monitoring Web Client to meet your requirements (see “Customizing Archive
Monitoring Web Client” on page 307).

30.1.2 Archive Monitoring Web Client Window

The Archive Monitoring Web Client window is subdivided as follows:

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Title bar
The title bar contains the name of the monitored Archive Server and also
specifies the Web browser you are using.
Button bar
The button bar contains buttons to configure Archive Monitoring Web Client. All
these settings apply only to the current browser session. If you want to reuse
your settings, pass them as parameters when you start the program (see
“Customizing Archive Monitoring Web Client” on page 307).
Left column: monitored servers
Here you find a list of the monitored Archive Servers. Click a name. The current
status of this Archive Server is displayed in the other two columns. If you click
the name again, the status is checked at Archive Monitoring Server and the
display in Archive Monitoring Web Client is updated if needed.
Otherwise, the status of the components is updated after the specified refresh
interval (see “Setting the Refresh Interval” on page 306). If it is not possible to
establish a connection to a Web server, then the icon is displayed in front of
the server name.

Tip: If you want to compare the status of different servers, open Archive
Monitoring Web Client for each of them and use the task bar to switch
between the different instances.
Middle column: components
In a hierarchical structure, you see the groups of components that run on the
interrogated host. Below each component group, you see the associated
components. Click a component to display its current status in the right column.
Click the icon to display the status of the component group on the right. For
information on the components and the possible messages, refer to “Component
Status Display” on page 308.
The icon in front of the component group name represents a summary of the
individual statuses of the components in the group. If you move the mouse
pointer to an icon in front of a component, abbreviated status information is
displayed in a tool tip even if the detailed information is not displayed in the
third column. In this way, you can compare the statuses of two components.
Right column: detailed information and status
This column contains detailed status information on the selected components or
component groups. If the right column is too narrow to display the information,
move the mouse pointer to the icon to display the status information in a tooltip.
Status line
Provides information on the status of the initiated processes.
Status icons The icons identify the system status at a glance. To configure the icons, see
“Configuring the Icon Type” on page 307. The possible statuses are:
• Available without restriction

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• Warning, storage space problems are imminent. You can continue working for
the present but the problem must be resolved soon
• Error, component not available
In the above figure, the Basic icon set was used as Monitor symbols.
The Error and Warning status is also displayed for the higher-level component
group and for the host, that is to say the problem is graphically escalated to a higher
level. In this way, you can identify problems even if the particular branch of the
hierarchy is closed.
Configuration file The configuration of Archive Monitoring Web Client is saved in the *.monitor files
that are located in the directory <OT install AS>\config\monitor.

30.1.3 Setting the Refresh Interval


To set the refresh interval:
1. In the Archive Monitoring Web Client window, click Refresh Interval.
2. Define the period (in seconds) between two requests to the host. Short periods
increase the network load.

Note: To refresh the display of the host status manually, click the name of the
host in the left column. In the Internet Explorer, you can also refresh the
display with F5 or CRTL+R.

30.1.4 Adding and Removing Hosts


To add a host:
1. In the Archive Monitoring Web Client window, click Add Host.
2. Enter the name of the Archive Server in the form
<hostname>.<domainname>. By default, the port number is 8080 for HTTP or
8081 for HTTPS.

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3. Click OK. The selected Archive Server is entered in the list of hosts.

To remove a host:
1. In the Archive Monitoring Web Client window, click Remove Hosts.
2. Select one or more Archive Servers that you no longer want to monitor.

3. Click OK. The selected Archive Server is removed from the host list.

30.1.5 Configuring the Icon Type


To configure the icon type:
1. In the Archive Monitoring Web Client window, click Icon Type.
2. Select the icon type. You can choose between basic symbols, bulbs, LEDs, faces,
signs and traffic lights.
3. Click OK.

30.1.6 Customizing Archive Monitoring Web Client


Archive Monitoring Web Client settings can also be passed directly as parameters in
the URL when you call the program.
The syntax for passing parameters corresponds to standard HTTP syntax:
<prot>://<server>.[<domain>]:[<port>]/<subdir>/<cmd>?<parameter>&<par
ameter>&<parameter>.

Thus the URL


http://alpha.opentext.com:8080/w3monc/index.html?iconType=Faces&refre
shInterval=10&host=beta.opentext.com:8080&host=gamma.opentext.com:808
0
starts Archive Monitoring Web Client for the Archive Server alpha with icon type
Faces, refresh interval 10 seconds and the additional hosts beta and gamma.

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Save this URL as a bookmark. So you can always start your personal configuration.
If you do not pass any parameters with the URL, Archive Monitoring Web Client
starts with the default settings: LEDs, refresh interval 120 seconds and no additional
hosts.

30.2 Component Status Display


Detailed information on each component is displayed in the right column. The
Status of each component is displayed and further details concerning this status can
be viewed in Details. The status Can't call this server means that the Monitor is
unable to access the corresponding component and that no information is available.

30.2.1 DP Space
Monitors the storage space for the Document Pipelines that are used for the
temporary storage of documents during the archiving process. A special directory
on the hard disk is reserved for the Document Pipelines. You can determine its
location in Configuration in Administration Client (see “Searching Configuration
Variables” on page 212).
During archiving, the documents are temporarily copied to this directory and are
then deleted once they have been successfully saved. The directory must be large
enough to accommodate the largest documents, e.g., print lists generated by SAP.
The status can be Ok, Warning and Error.
In Details you can see the free storage space in MB, the total storage space in MB
and the proportion of free storage space in percent. The values refer to the hard-disk
volume in which the DPDIR directory was installed. A warning or error message is
issued if insufficient free storage space is available. Possible causes are:
Error during the processing of documents in the Document Pipeline
Normally, the documents are processed rapidly and deleted immediately. If
problems occur, the documents may remain in the pipeline and storage space
may become scarce. Check the status of the DocTools (DP Tools group in the
Monitor) and the status of the Document Pipelines in Document Pipeline Info.
Document is larger than the available storage space
If no separate volume is reserved for the Document Pipeline, the storage space
may be occupied by other data and processes. In this case, the volume should be
cleaned up to create space for the pipeline. To avoid this problem, reconfigure
the Document Pipeline and locate it in a separate volume. The volume must be
larger than the largest document that is to be archived.

30.2.2 Storage Manager


Monitors the Storage Manager (STORM) which administers the jukeboxes and
media: the status of the jbd STORM process is displayed together with the fill level
of the inode files and an overview of the volumes in the connected jukebox(es).
Physical and virtual fill levels are shown in the same way.

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jbd
Displays the status of the Storage Manager. The status is Active if the server is
running. A status of either Can't call server, Can't connect to server, or Not
active indicates that the server is either not reachable or not running. Check the
jbd.log log file for errors. If necessary, solve the problem and start the Storage
Manager again.
inodes
Displays how full the inode files are. Either the status OK or Error is displayed.
In Details, you can see filling level in percent as well as the number of
configured and used inodes. If an error is displayed, the storage space for the file
system information must be increased.
<jukebox_name>
Provides an overview of the volumes for each attached jukebox. The possible
status specifications are Ok, Warning or Error. Warning means that there are no
writeable volumes or no empty slots in the jukebox. Error is displayed if at least
one corrupt medium is found in a jukebox (display -bad- in Devices in OpenText
Administration Client).
The following information is displayed in Details:

Empty Number of empty slots


Bad Number of faulty (unreadable) volumes
Blank DVD: Number of empty slots
IXW: number of non-initialized volumes
Written Number of written volumes

30.2.3 DocService (Document Service)


The Document Service is the Archive Server component that archives documents
and delivers them for display. The DocService component monitors the read and
write component jds, the administration server admsrv, the backup server bksrvr,
whether the document processes have been started and the component unavail,
which indicates whether a user has tried to access unavailable volumes.
The status of rc, wc, admsrv and bksrvr is Active or Error. Error means that the
component cannot be executed and must be restarted.
The status of the unavail component is OK or Warning. Warning means that a
document has been requested from an unavailable volume. The number of
unavailable volumes is displayed in Details. To find out the names of these
volumes, select the Devices directory followed by the Unavailable command in
OpenText Administration Client.
Note: Unavailable volumes can also be seen in Administration Client (see
“Searching Configuration Variables” on page 212).

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30.2.4 DS Pools
The Monitor checks the free storage space which is available to the pools (and
therefore the logical archives). The pools and buffers are listed. The availability of
the components depends on two factors. Volumes must be assigned and there must
be sufficient free storage space in the individual volumes.
• The Ok status specifies that volumes are present and sufficient storage space is
available.
• The Error status together with the No volumes present message means that a
volume (WORM or hard disk) needs to be assigned to this buffer or pool.
• The Error status with the No writable partitions message refers to WORM
volumes and means that the available volumes are full or write-protected.
Initialize and assign a new volume and/or remove the write-protection.
• The Full status refers to disk buffers or hard disk pools and means that there is
no free storage space on the volume. In the case of a hard disk pool, create a new
volume and assign it to this pool.
In the case of a disk buffer, check whether the Purge_Buffer job has been
processed successfully and whether the parameters for this job are set correctly.

30.2.5 DS DP Tools, DS DP Queues, DS DP Error Queues


Monitors the special Document Pipeline of the Document Service, in particular the
availability of DocTools and the status of the queues and error queues. The results
are displayed in three component groups.
DS DP Tools
The availability of each DocTool in the DS DP is displayed. Under normal
circumstances, the DocTools are started by the spawner when the archive is
started and continue to run for the entire archive session. The status is
Registered if the DocTool has been started. Under Details, you can see whether
the DocTool is processing documents (active) or whether it is unoccupied (lazy).
DS DP Queues
Monitors the Document Service DocTools queues and specifies the number of
documents in each of them. Normally, the documents are processed very quickly
and the queues are empty.
DS DP Error Queues
Monitors the Document Service DocTools error queues and specifies the number
of documents in each of them

30.2.6 Log Diskspace


The ixos_log component checks the free storage space in the directory for the
Archive Server log files (<OT logging>).

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30.2 Component Status Display

The status is Ok, Warning or Error. In Details, you can see the free storage space in
MB, the total storage space in MB and the proportion of free storage space in
percent. The values refer to the hard-disk volume in which the log directory was
installed.
A warning or error message is issued if insufficient free storage space is available.
Delete all log files that are no longer needed. To avoid problems, delete log files
regularly.

30.2.7 DP Tools, DP Queues, DP Error Queues


Monitors the Document Pipelines which are used to archive documents. In
particular, it monitors the availability of the DocTools, the status of the
corresponding queues and the number of documents present in them. For each
queue, there is also an associated error queue that contains documents that cannot
be processed because of an error.

DP Tools
The Monitor checks the availability of the DocTools. The status is Registered if the
DocTool has been started. Various messages can appear under Details for the status:
Lazy
The DocTool is unoccupied. There are no documents available for processing.
Active
The DocTool is processing documents.
Disabled
The DocTool has been locked. To check this status, start Document Pipeline Info.
Here, all the queues that are associated with a locked DocTool are identified by
the locked symbol. In general, a DocTool is only locked if an error has occurred.
Once the problem has been analyzed and eliminated, restart the DocTool in
Document Pipeline Info.
Not registered
The DocTool has not been started.

DP Queues
Monitors all queues of the Document Pipelines and specifies the number of
documents in each queue. Precisely one DocTool is assigned to each queue. One
DocTool can be assigned to multiple queues. You can find the same queues in
Document Pipeline Info but with different names.
Usually, the documents are processed very quickly by the associated DocTool and
the queues are empty. The Empty status is specified. If there are documents in the
queue, the status is set to Not empty. In Details, you find the number of documents
in the queue. To analyze this situation, check the availability of the DocTool under
DP Tools and use the functions provided in Document Pipeline Info.

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DP Error Queues
Monitors the error queues and specifies the number of documents in each queue.
There is an error queue for each ordinary queue. Documents in error queues cannot
be processed because of an error. The processing DocTool is specified for each
queue. You can find the corresponding queues in Document Pipeline Info but with
different names.
The error queues are usually Empty. If a DocTool cannot process a document, the
document is moved to the error queue. The status is set to Not empty. In Details,
you can see the number of unprocessed documents. If the same error occurs for all
the documents in this pipeline, then all the documents are gathered in the error
queue. The documents cannot be processed until the error has been eliminated and
the documents have been transferred for processing again with Restart in Document
Pipeline Info.

Error processing for DocTools


The following overview should provide you with guidelines on error processing.
Here, only the DocTools are listed. However, the comments apply to all queues that
use the corresponding DocTool.
...rot
A page of the scanned document cannot be rotated.
...provide
Archive Server cannot supply a document to the SAP host.
• In the DocService component group, check the rc component. If Error is
displayed, Archive Server is not available and must be restarted.
• The network connection to the SAP host has been interrupted.
• Check that there is sufficient free storage space in the exchange directory.
...cpfile
A document cannot be copied from the SAP host to the Archive Server.
• Check the DP Space component group to determine whether there is
sufficient free space available for the document pipeline. Consider one of the
explanations above.
• The network connection to the SAP host has been lost.
• Problems with the exchange directory (shared file transfer directory that
must be available before the SAP host can be accessed).
...caracut
A collective document (outgoing document, OTF) cannot be subdivided into
single documents. Check the DP Space component group to determine whether
there is sufficient free space available for the pipeline. Consider one of the
explanations above.

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...doctods
One or more documents cannot be archived.
• In the DocService component group, check the wc component. If Error is
displayed, Archive Server is not available and must be restarted.
• Check the DS Pools component group. If Warning or Error is displayed for
the logical archive in which the document is to be archived or for the
corresponding disk buffer, there is no storage space available for archiving.
Please note the comments on DS Pools above.
...wfcfbc and ...notify
These DocTools are used to subdivide collective documents into single
documents. It is unusual for errors to occur here.
...cfbx
The response cannot be sent to the SAP system.
• The connection to the SAP system is not established. Check the cbfx.log log
file for information on the possible error causes.
• The configuration parameters for setting up the connection are incorrect.
Check the configuration of the SAP system and the archive in the Servers tab
in OpenText Administration Client.
...docrm
The temporary data in the pipeline are not be deleted following the correct
execution of all the preceding DocTools. Start Document Pipeline Info and
remove the documents in the corresponding error queue. You require special
access rights to do this.

30.2.8 Timestamp Service


The component monitors the working status of OpenText Archive Timestamp
Server and some external timestamp servers. The monitoring must be configured: In
Configuration, search for the What kind of timestamp-server the script should
expect variable (internal name: IXTWATCH_TS_SYSTEM; see “Searching
Configuration Variables” on page 212). Otherwise, the message “not being checked”
is shown.

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Auditing, Accounting and Statistics

31.1 Auditing
The auditing feature of Archive Server traces events of two aspects:
• It records the document lifecycle, or history of a document, when the document
was created, modified, migrated, deleted etc. These are the events of the
Document Service.
• It records administrative jobs performed with Administration Client.

Important
Administrative changes are only recorded if they are done with
Administration Client. To get complete audit trails, make sure that other
configuration ways cannot be used, for example, editing configuration files
directly. At least, such jobs must be logged by other means.

The auditing data is collected in separate database tables and can be extracted from
there with the exportAudit command to files, which can be evaluated in different
ways.

31.1.1 Configuring Auditing


The administrative auditing is permanently active. You cannot switch it off.
To audit the lifecycle of the documents, activate the Auditing option of the archive.
As the auditing mode is related to logical archives, enable it for each archive that is
subject to auditing.

31.1.2 Accessing Auditing Information


The auditing information is stored in the database, in two specific tables - one for the
document related information, the other for administration jobs. From there, you
can extract the data into files and then evaluate the files.
Note: If you need database reports adapted to your requirements, contact
OpenText Global Services.
To extract the data of a given timeframe to files, use the command
exportAudit [-s date] [-e date] [-A|-S] [-a] [-x] [-o ext] [-h] [-c sepchar]

The files are stored in the directory <OT var>/audit

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You can define the timeframe for data extraction. Without these dates, you get all
audit data until the current date and time.

Option Description Output format


-s date start date and time of the time- YYYY/MM/DD:HH:MM:SS
frame
-e date end date and time of the time- YYYY/MM/DD:HH:MM:SS
frame
-S Extracts the information on doc- The filename is STR-<begin date>-<end
uments that have been deleted in date>-DEL.<ext>, where the extensions
the given timeframe. are .prt and .idx. The extracted data
remains in the database.
-A Extracts the audit information of The resulting file is ADM-<begin date>-
administration jobs. <end date>.txt in csv format, and the
data is separated by semicolons if no
other options a

With further optional options, you can adept the output to your needs.

Option Description
-a Only relevant for document lifecycle information (-S is set). Extracts data
about all document related jobs on the given timeframe. The generated file
name reflects this option with the ALL indicator: STR-<begin date>-<end
date>-ALL.<ext>.

-x Deletes data from the database after successful extraction. This option is not
supported if -a is set, so only information on deleted documents can be re-
moved from the database after extraction.
-o ext Defines the file format. For example, with -o csv you get a .csv file for
evaluation in Excel, independently of the extracted data.
-h Adds a header line with column descriptions to the output file.
-c sepchar Defines the separator character directly (e.g. -c , ) or as ASCII number in
0x<val> syntax (e.g. -c 0x7c ). The default separator is the semicolon. Con-
sider changing the separator if it does not fit your Excel settings.

The following table gives an overview of the logged events.

Event Description
EVENT_CREATE_DOC Document created
EVENT_CREATE_COMP Document component created on volid1
EVENT_UPDATE_ATTR Attributes updated
EVENT_TIMESTAMPED Document timestamped on volid1 (dsSign,
dsHashTree)
EVENT_TIMESTAMP_VERIFIED Timestamp verified on volid1

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31.1 Auditing

Event Description
EVENT_TIMESTAMP_VERIF_FAILED Timestamp verification failed on volid1
EVENT_COMP_MOVED Document component moved from HDSK vo-
lid1 to volid2 (dsCD etc. with -d)
EVENT_COMP_COPIED Document component copied from volid1 to
volid2 (dsCD etc. without -d)
EVENT_COMP_PURGED Document component purged from HDSK vo-
lid1 (dsHdskRm)
EVENT_COMP_DELETED Component deleted from volid1
EVENT_COMP_DELETE_FAILED Component deletion from volid1 failed
EVENT_COMP_DESTROYED Component destroyed from volid1
EVENT_DOC_DELETED Document deleted
EVENT_DOC_MIGRATED Document migrated
EVENT_DOC_SET_EVENT setDocFlag with retention called
EVENT_DOC_SECURITY Security error when attempting to read doc

Example 31-1: Excel output of document audit information


Command:
exportAudit –S –s 2005/07/14:12:00:00 –e 2005/07/19:08:00:00 –o csv –h -a

The result of an extraction of document-related audit information in Excel may look


like shown in the graphic.
The options -S -o csv -a -h were set, which results in a filename like this:
STR-2005_07_04_12_00_00-2005_07_19_08_00_00-ALL.csv

The time is displayed in seconds since 1970/1/1. To convert it to a more readable


format (“TT/MM/JJJJ hh:mm”) you can use the excel function:
“=sum(<timestamp cell>/86400;25569)”

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Auditing or SYS_CLEANUP_ADMAUDIT job


Administrative audit information is kept in the database. If you never want
to evaluate it, you can delete it from the database with the
SYS_CLEANUP_ADMAUDIT job (command Audit_Sweeper). The job is
normally deactivated and deletes data that is older than the number of days
configured in Configuration, search for the Time to keep audit records in
database variable (internal name: ADMS_AUDIT_MAX_RECORD_AGE;
see “Searching Configuration Variables” on page 212).

31.2 Accounting
Archive Server allows collecting of accounting data for further analysis and billing.

To use accounting:
1. Enable the Accounting option and configure accounting in Configuration; see
“Settings for Accounting” on page 318.
The Document Service writes the accounting information into accounting files.
2. Evaluate the accounting data; see “Evaluating Accounting Data” on page 319.
3. Schedule the Organize_Accounting_Data job to remove the old accounting
data (see “Setting the Start Mode and Scheduling of Jobs” on page 100).

31.2.1 Settings for Accounting


The settings for accounting and for the Organize_Accounting_Data job are defined
in the Configuration node. Search for the following variables (see “Searching
Configuration Variables” on page 212):
• Accounting Library variable (internal name: ACC_LIBNAME)
• Days until organizing accounting files variable (internal name:
ACC_DATA_AS_FILE)
• Enable Accounting variable (internal name: USE_ACCOUNTING)
Note: By default, accounting is enabled. To deactivate accounting, set the
Enable Accounting variable to OFF.
• Loglevel for extracting accounting data variable (internal name:
ACC_CGI_LOGLEVEL)
• Method to organize old accounting files variable (internal name:
ACC_DATA_METHOD)
• Path to accounting data files variable (internal name: ACC_DATA_PATH)
• Pool for the accounting data variable (internal name: ACC_DATA_POOL)

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31.2 Accounting

• Separator for columns in accounting files variable (internal name:


ACC_COL_SEPARATOR)
Suppressed jobs Accounting is disabled for the following jobs by default: INFO (7), ADMINFO (25),
and SRVINFO (26). If you want to enable accounting for any of these jobs, you must
add the configuration variable ACC_SUPPRESSED_JOBS to the DS.setup file. The
value of the variable must hold all job numbers that are to be disabled for
accounting, separated by commas. A value of 0 means that no job is disabled. For
details, see the Knowledge Base article 15666398
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/15666398).
Further For detailed information on configuration settings, see part 7 "Configuration
information Parameter Reference" in OpenText Archive Server - Administration Help (AR-H-ACN).

31.2.2 Evaluating Accounting Data


Accounting files are CSV files; the data columns are separated by tabs. You can
evaluate small files directly in a spreadsheet program like Microsoft Excel.
Normally, you import the data from the files into a database like Microsoft Access
and use reports for evaluation. Make sure that you configure and schedule the
Organize_Accounting_Data job in a way that only evaluated data is deleted or
archived.

Table 31-1: Fields in accounting files

Name Description Example


TimeStamp Time of the request in seconds after 1261926317
01/01/1970 (i.e. 2009/12/27 16:05:17)
JobNumber Internal request number; see table 24
below
RequestTime Time to complete the execution of 422
the request in 1/1000 s
Client Address IP address of the client (or proxy 127.0.0.1
server)
ContentServer ID of the logical archive DD
UserId Actual or automatically generated <user name>
user ID or something like
149.235.35.28.20010912.10.44.54
ApplicationId ID of the application that sent the dsh
request
DocumentId ID of the document that was af- E429B8ED8FA6D511A0630050
fected by the request DA78D510
NumComponents Number of components involved in 2
the request
ComponentId Component ID of one of the compo- data
nents involved in this request

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Name Description Example


ContentLength Data size of the request in bytes

Table 31-2: Job numbers and names of requests

Job name Job number Job name Job number


GETCOMP 2 MCREATE 23
PUTCOMP 3 PUTCERT 24
CREATCOMP 4 ADMINFO 25
UPDCOMP 5 SRVINFO 26
APPCOMP 6 CSRVINFO 27
INFO 7 VALIDUSER 28
PUT 8 VERIFYSIG 29
CREATE 9 SIGNURL 31
UPDATE 10 GETCERT 32
LOCK 11 ANALYZE_SEC 34
UNLOCK 12 RESERVEID 35
SEARCHATTR 13 SETDOCFLAG 36
SEARCH 14 ADS_GETATS 37
SEARCHFREE 15 ADS_VERIFYATS 38
DGET 16 ADS_MIGRATE 39
GETATTR 17 ADS_DOCHISTORY 40
SETATT 18 ADS_CREPLACEH 41
DELATTR 19 ADS_CSRVINFO2 42
DELETE 20

If you archive the old accounting data, you can also access the archived files. The
Organize_Accounting_Data job writes the DocIDs of the archived accounting files
into the ACC_STORE.CNT file which is located in the accounting directory (defined in
Path to accounting data files).
To restore archived accounting files, you can use the command
dsAccTool -r -f <target directory>

The tool saves the files in the <target directory> where you can use them as usual.

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31.3 Storage Manager Statistics

31.3 Storage Manager Statistics


For Storage Manager statistics, see OpenText Archive Server - STORM Configuration
Guide (AR-IST) in the Knowledge Center
(https://knowledge.opentext.com/knowledge/llisapi.dll/open/12331031).

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Part 6
Troubleshooting
Chapter 32
Basics
This part is written as an introduction to troubleshooting and error analysis. It presents
tools and methods which can help you to find out the cause of a problem. It does not
explain solutions for a single problem or error. This kind of information and a lot of
useful hints and tips can be found in the KC
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/12331031) and the
Knowledge Base
(https://knowledge.opentext.com/knowledge/llisapi.dll/Open/Knowledge).

32.1 Avoiding Problems


It is still the better strategy to avoid problems than to solve them. Therefore, you
should consider these hints in your daily work.
• Backup the storage media, the database, and the STORM configuration files
regularly.
• Use the Archive Monitoring Web Client to monitor Archive Server. So you can
react quickly if a problem occurs.
• Check the job protocol in the OpenText Administration Client.
• Make sure that there is enough space available (storage media, disk buffers,
database, exchange directory...)
• Configure notifications that will be sent in case of problems (see “Monitoring
with Notifications” on page 293)
• Follow the major upgrades of the software.
• Train your archive administrators and users.
• Take care for regularly maintenance of your hardware. Hardware service
contracts can help.
This documentation provides detailed instructions for configuration, maintenance
and monitoring. If you maintain and administer your archive system in the
described way, you can avoid many problems or recognize occurring problems at
the beginning.

32.2 Viewing Installed Archive Server Patches


This utility lists all the patches installed on the Archive Server. If you are searching
for a specific patch, the utility can be restricted to individual Archive Server

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Chapter 32 Basics

software packages.
This list is useful when you contact the OpenText Customer Support.

To view installed patches:


1. Select Utilities in the System object in the console tree. All available utilities are
listed in the top area of the result pane.
2. Select the View Installed Archive Server Patches utility.
3. Click Run in the action pane.
4. In the field View patches for packages enter the package whose patches you
want to list. Leave the field empty to view all packages.
5. Click Run to start the utility.

A window with the installed patches opens.

See also:
• “Utilities” on page 251
• “Checking Utilities Protocols” on page 252

32.3 Correcting Wrong Installation Settings


The installation guides state the following about the directories for assembling the
ISO images:
“The CDDIR and CDIMG directories must be different.
The VAR directory must not be a subdirectory of either these directories.”
If, however, any of these parameters have been chosen inappropriately, you still can
correct them by taking the following steps:

To correct the path of the CDDIR or CDIMG directories:


1. Create the two correct directories in the file system and make sure that they are
owned and writeable by the Archive Spawner user.
2. Correct the directory settings in the configuration:
a. Start Administration Client and log on to the Archive Server.
b. In Configuration, search for the respective variables (see “Searching
Configuration Variables” on page 212).
c. In the result pane, right-click Directory where ISO trees are built (internal
name: CDDIR), select Properties and set the Global Value to the correct
absolute path of the CDDIR directory.
Click OK.

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32.4 Monitoring and Administration Tools

d. Analogously, right-click Directory where ISO images are built (internal


name: CDIMG), select Properties and set the Global Value to the correct
absolute path of the CDIMG directory.
Click OK.
3. Restart the Archive Spawner processes (for details, see “Starting and Stopping
of Archive Server” on page 329).

32.4 Monitoring and Administration Tools


To monitor the archive system and to recognize problems, you use the Archive
Administration Utilities and tools delivered with the operation system.
Archive The Archive Administration Utilities are the Archive Monitoring Web Client, the
Administration Document Pipeline Info and Administration Client. You can find a short summary
Utilities
of their use in “Everyday Monitoring of the Archive System” on page 291.
System tools The most important error messages are also displayed in the Windows Event
Viewer or in the UNIX syslog. This information is a subset of the information
generated in the log files. Use these tools to see the error messages for all
components at one place.
You can prevent the transfer of error messages to the system tools in general or for
single components with the setting Write error messages to Event Log / syslog; see
“Log Settings for Archive Server Components (Except STORM)” on page 336.
To start the Windows Event Viewer, click
Start > Control Planel > Administrative Tools > Event Viewer.
The syslog file for UNIX is configured in the file /etc/syslog.conf.

32.5 Deleting Log Files


Archive Server log files
Log files record the jobs of the archive components. The number of log entries and
thus the size of the log files depend on the log level that has been set. Check the size
of the log files regularly and delete larger files. They will be automatically recreated
when Archive Server is started.
The log files for Archive Server can be found in the directory
<OT logging>.

Important
Stop the Spawner before you delete the log files!

On client workstations, other log files are used. For more information, refer to the
Imaging documentation.

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Chapter 32 Basics

Oracle database log files


The Oracle database also generates log and trace files for diagnostic purposes. As
administrator, you should regularly check the size of the following files and delete
them from time to time:
Windows
<ORACLE_HOME>\network\log\listener.log (log file)
<ORACLE_HOME>\network\trace\* (trace file)
<ORACLE_HOME>\rdbms\trace\*trc

UNIX
$ORACLE_HOME/network/log/listener.log (log file)
$ORACLE_HOME/network/trace (trace file)
$ORACLE_HOME/rdbms/log/*.trc/* (trace files)

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Chapter 33
Starting and Stopping of Archive Server
Archive Server and the database are automatically started by the operating system
when the hardware is started. However, there are situations in which you have to
start or stop Archive Server components manually without shutting down the
hardware, e.g. when you back up the system data or when you perform system
administration tasks that require a manual stop of Archive Server components. A
restart can also help to figure out the reason of a problem.
After the restart, read the log file spawner.log in the directory <OT logging>. You
can see whether all the processes have started correctly (see also “Spawner Log File”
on page 333).
You can simply use the OpenText Administration Client to start and stop Archive
Server components. If the tool is not available, you can use the Windows Services, or
command line calls. Note that the order in which the components are started or
stopped is important. Call the commands in the given order.
Note: The following commands are not valid for installations in cluster
environments.

33.1 Starting and Stopping Under Windows


Under Windows, you can use the Services window or the command line to start
and stop the components of Archive Server.

Starting
Windows To start Archive Server using the Windows Services, proceed as follows:
Services

1. To open the Windows Services, do one of the following:


• On the desktop, right-click the My Computer icon and select Manage.
Then open the Services and Applications directory and click Services.
• Open the Control Panel, select Administrative Tools and then Services.
2. Right-click the following entries in the given order and select Start:
• OracleServiceECR or MSSQLSERVER (Oracle or MSSQL database)
• Oracle<ORA_HOME>TNSListener (only Oracle database)
• Archive Spawner (archive components)

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Chapter 33 Starting and Stopping of Archive Server

Command line To start Archive Server from the command line, enter the following commands in
this order:
net start OracleServiceECR (Oracle database) or net start mssqlserver (MS
SQL database)
net start Oracle<ORA_HOME>TNSListener (Oracle database)
net start spawner (archive components)

Stopping
Windows To stop Archive Server components using the Windows Services, proceed as
Services follows:
1. On the desktop, right-click the My Computer icon and select Manage.
The Computer Management window now opens.
2. Open the Services and Applications directory and click Services.
3. Right-click the following entries in the given order and select Stop:
• Archive Spawner (archive components)
• Oracle<ORA_HOME>TNSListener (Oracle database)
• OracleServiceECR (Oracle database) or MSSQLSERVER (MS SQL data-
base)
Command line To stop Archive Server components from the command line, enter the following
commands in this order:
net stop spawner (archive components)
net stop Oracle<ORA_HOME>TNSListener (Oracle database)
net stop OracleServiceECR (Oracle database) or net stop mssqlserver (MS SQL
database)

33.2 Starting and Stopping Under UNIX


The commands used to start and stop Archive Server differ slightly depending on
the UNIX platform. You call a special script, that calls component-specific scripts
contained in the <OT install SPAWNER>/rc directory, for example:
S15MORA_ECR start (Oracle database, as user root)
S18BASE start ( Archive Server, as user root)

Starting
Use the commands listed below to restart Archive Server after the archive system
has been stopped without shutting down the hardware.

To start the archive system:


1. Log on as root.

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33.3 Starting and Stopping Single Services with spawncmd

2. Start the archive system including the corresponding database instance with:
HP-UX /sbin/rc3.d/S910spawner start

AIX /etc/rc.spawner start

Solaris /etc/rc3.d/S910spawner start

LINUX /etc/init.d/spawner start

Stopping
Enter the commands below to terminate Archive Server manually.

To stop the archive system:


1. Log on as root.
2. Terminate the archive system and the database instance with:
HP-UX /sbin/rc3.d/S910spawner stop

AIX /etc/rc.spawner stop

Solaris /etc/rc3.d/S910spawner stop

LINUX /etc/init.d/spawner stop

Automatically terminating Archive Server on reboot or shutdown


Under Linux, HP-UX and SOLARIS, symbolic links to the startup scripts ensure that
the archive system is automatically terminated when the host is shut down or
rebooted.
Under AIX, insert the line sh /etc/rc.spawner stop into the /etc/rc.shutdown
script to ensure automatic termination. After a new installation of AIX this script
does not exist; the system administrator must create it.

33.3 Starting and Stopping Single Services with


spawncmd
Sometimes it can be helpful to start and stop only a single Archive Server process.
1. Under UNIX, load Archive Server environment first: <OT config AS>/setup/-
profile.

2. Check the status of the process with spawncmd status (see “Analyzing
Processes with spawncmd” on page 333).
3. Enter the command:
spawncmd {start|stop} <process>

Description of parameters:

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Chapter 33 Starting and Stopping of Archive Server

{start|stop}
To start or stop the specified process.
<process>
The process you want to start or stop. The name appears in the first column of
the output generated by spawncmd status.

Important
You cannot simply restart a process if it was stopped, regardless of the
reason. This is especially true for Document Service, since its processes must
be started in a defined sequence. If a Document Service process was
stopped, it is best to stop all the processes and then restart them in the
defined sequence. Inconsistencies can also occur when you start and stop the
monitor program or the Document Pipelines this way.

Example 33-1: Start the Notification Server


spawncmd start notifSrvr

33.4 Setting the Operation Mode of Archive Server


Besides the normal operation mode, maintenance modes are available. Thus, you
can restrict the access to the Archive Server when performing maintenance tasks or
troubleshooting.

To set the operation mode:


1. Open the Archive Server object in the console tree.
2. Click Modify Operation Mode in the action pane.
Select the operation mode.
No maintenance mode
No restrictions to access the server.
Documents cannot be deleted, errors are returned
Deletion is prohibited for all archives, no matter what is defined for the
archive access. Errors are returned and a message informs about deletion
requests.
Use full maintenance mode
Clients cannot access Archive Server, and thus not display and archive
documents. Only administration and access via the Administration Client is
possible.
3. Click OK.

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Chapter 34
Analyzing Problems
Note: The following commands and paths for log files are not valid for
installations in cluster environments.

34.1 Spawner Log File


The Spawner log file spawner.log provides an overview of all processes running on
the Archive Server. It is recreated at every Spawner start. After a restart, check this
file to make sure all the processes were started correctly. You can review this
information also in the Archive Monitoring Web Client, but under certain conditions
you have faster access to the information in the log file. There is no specific log level
for this log file.

34.2 Analyzing Processes with spawncmd


The Spawner starts all archive processes including the Storage Manager. By the
same token, when the Spawner is shut down, the archive processes are shut down.
You can also query the status of the archive processes, and stop and restart
individual processes. This can be useful when you are performing diagnostic
analysis of the archive processes.
Note: The Spawner must be running on the computer for these commands to
take effect.
Command Under UNIX, load Archive Server environment first: <OT config AS>/setup/-
profile. Under all environments, open a command line and move to the directory
where the Spawner resides:
<OT install AS>\bin for Windows and <OT install AS>/bin for UNIX.

To display a list of all Spawner commands, enter the command spawncmd


The commands include:
• exit

• reread

• start <service>

• status

• stop <service>

• startall

• stopall

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Chapter 34 Analyzing Problems

Process status To check the status of the processes, enter spawncmd status in the command line.
A brief description of some processes is listed here:

Process Description
Clnt_dp Client to monitor the Document Pipelines
Clnt_ds Client to monitor the Document Service
admsrv Administration Server
jds Document Service read and write component
ixmonsvc Monitor server process
notifSrvr Notification server process
dp Document Pipelines
jbd STORM daemon
timestamp Timestamp Server
purgefiles removes log files of Tomcat
doctods, docrm, ... various DocTools

You get a result list with the following content:


• process name, for example, Clnt_dp
• process status:
• R means the process is running. All processes should have the this status with
the exception of chkw (checkWorms), stockist and dsstockist; and under
Windows, additionally db and testport.
• T means the process was terminated. This is the normal status of the
processes chkw (check worms), stockist, and dsstockist; and under
Windows, additionally db and testport. If any other process has the status
T, it indicates a possible problem.

The processes chkw, testport, and db are validation processes; stockist


and dsstockist are initializing processes. They are terminated automatically
as soon as they finished their task.
• S means the Spawner waits for the process to synchronize.

• process ID, start and stop time


The information provided by this command is similar to that displayed by the
Archive Monitoring Web Client. Invoking the information with this command can
be faster, depending on your work environment. Although the Monitor displays
more information about the objects, its information is not always completely up-to-
date. On the other hand, the spawner does not have detailed information about the
started processes, but its information about whether the processes are running or
not is always up-to-date.

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34.3 Working with Log Files

You can find information about the DocTools in the Document Pipeline Info. This
interface allows you to start and stop single DocTools and to resubmit documents
for processing.

34.3 Working with Log Files


Log files are generated by the different components of Archive Server to report on
their operations. Log files are also generated for each DocTool as well as for the read
and write components of the Document Service. The result is a wealth of diagnostic
information.

34.3.1 About Log Files


Location All log files of Archive Server components – including STORM – are located in the
same directory: <OT logging>
The log file names indicate the processes.
If you have a If a problem arises, carry out the following steps:
problem

1. Check in the Archive Monitoring Web Client in which component Archive


Server the problem has occurred.
2. Locate the corresponding log file in the filesystem. The protocol is written
chronologically and the last messages are at the end of the file.
Note: The system might write several log files for a single component, or
several components are affected by a problem. To make sure you have the
most recent log files, sort them by the date.
Log file analysis When analyzing log files, consider the following:
• The message class – that is the error type – is shown at the beginning of a log
entry.
• The latest messages are at the end of the file.
Note: In jbd.log, old messages are overwritten if the file size limit is
reached. In this case, check the date and time to find the latest messages.
• Messages with identical time label normally belong to the same incident.
• The final error message denotes which action has failed. The messages before
often show the reason of the failure.
• A system component can fail due to a previous failure of another component.
Check all log files that have been changed at the same or similar time. The time
labels of the messages help you to track the causal relationship.

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Chapter 34 Analyzing Problems

34.3.2 Setting Log Levels


To set log levels, the according entries in the *.setup files of the component must
be configured. The *.setup files are stored in <OT config AS>\setup. To configure
the STORM log levels see “Log Levels and Log Files for STORM” on page 337.
Note: If log levels are changed, the component must be restarted.

34.3.3 Log Settings for Archive Server Components (Except


STORM)
The log settings are configured for each component of Archive Server. The *.setup
files are stored in <OT config AS>\setup, for example DS.setup for the Document
Service. Default values are set during installation.
Permanent log The following incidents are always written to the log files, and usually also to the
levels Event Viewer or Syslog. You cannot switch off the corresponding log levels.
• Fatal errors indicate fatal application errors that mostly lead to server crashes
(message type FTL).
• Important errors (message type IMP).
• Security errors indicate security violations such as invalid signatures (message
type SEC).
• Errors indicate serious application errors (message type ERR).
• Warnings indicate potential problem causes (message type WRN).
Log levels for The following log levels are relevant for troubleshooting. You can change them in
troubleshooting the Server Configuration; see “Setting Log Levels” on page 336.

Important
Higher log levels can generate a large amount of data and even can slow
down the archive system. Reset the log levels to the default values as soon as
you have solved the problem. Delete the log files only after you have
stopped the spawner.

Setting in Server Con- Default Description Message Variable


figuration type
Maximum size of a log 100000 Default: 100000 bytes MAXLOGSIZE
file If the log file exceeds
this size, it is renamed
to <filename>.old and
a new log file is created.
If there is an old
<filename>.old, it is
dropped.

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34.3 Working with Log Files

Setting in Server Con- Default Description Message Variable


figuration type
Log Info Messages off Read configuration en- INF LOG_INFO
tries and received
commands. Most useful
for troubleshooting and
detection configuration
faults.
Log Database Debug off All jobs concerning the DB LOG_DB
messages database.
Caution: High amount
of logging information,
huge log files, perform-
ance loss!
Log HTTP Data off Traces data transmitted no type, LOG_HTTP
only for Document Ser- via HTTP no time
vice (persistent) label
Log Error Messages on Serious application er- ERR LOG_ERROR
only for BASE package rors.
Do not switch off!
Log Warning Messages on Conditions that cause WRN LOG_WARN
problems.
only for BASE package Do not switch off!
and Document Service
(persistent)
Log Debug Messages off Debug information. DBG LOG_DEBUG
Caution: High amount
of logging information,
huge log files, perform-
ance loss!
Log RPC Messages off RPC Calls RPC LOG_RPC

Log Entry/Leave Mes- off Messages if a function is ENT LOG_ENTRY


sages entered or left

Time setting Additionally to the log levels, you can define the time label in the log file for each
component. Normally, the time is given in hours:minutes:seconds. If you select
Log using relative time, the time elapsed between one log entry and the next is
given in milliseconds instead of the date, additionally to the normal time label. This
is used for debugging and fine tuning.

34.3.4 Log Levels and Log Files for STORM


The logging of the Storage Manager differs from the logging of other archive
components; see OpenText Archive Server - STORM Configuration Guide (AR-IST).

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Glossary
Administration Client (former Archiving and Storage Administration)
Administration tool for setup and maintenance of servers, logical archives,
devices, pools, disk buffers, archive modes and security settings.
Frontend interface for customizing and administering Archive Server.

Annotation
The set of all graphical additions assigned to individual pages of an archived
document (e.g., colored marking). These annotations can be removed again.
They simulate handwritten comments on paper documents. There are two
groups of annotations: simple annotations (lines, arrows, highlighting etc.) and
OLE annotations (documents or parts of documents which can be copied from
other applications via the clipboard).
See also: Notes.

Archive Cache Server


See: Cache Server

Archive ID
Unique name of the logical archive.

Archive mode
Specifies the different scenarios for the scan client (such as late archiving with
barcode, preindexing).

Archive Monitoring Web Client


Web based administration tool for monitoring the state of the processes, storage
areas, OpenText Document Pipeline and database space of the Archive Server.

Archive Timestamp Client


Configuration tool for OpenText Archive Timestamp Server.

Archive Timestamp Server


A timestamp server signs documents by adding the time and signing the
cryptographic checksum of the document. To ensure evidence of documents, use
an external timestamp server like Timeproof or AuthentiDate. OpenText Archive
Timestamp Server is a software that generates timestamps.

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Glossary

ArchiveLink
The interface between SAP system and the archive system.

Buffer
Also known as “disk buffer”. It is an area on hard disk where archived
documents are temporarily stored until they are written to the the final storage
media.

Burn buffer
A special burn buffer is required for ISO pools in addition to a disk buffer. The
burn buffer is required to physically write an ISO image. When the specified
amount of data has accumulated in the disk buffer, the data is prepared and
transferred to the burn buffer in the special format of an ISO image. From the
burn buffer, the image is transferred to the storage medium in a single,
continuous, uninterruptible process referred to “burning” an ISO image. The
burn buffer is transparent for the administration.

Cache
Memory area which buffers frequently accessed documents.
Archive Server stores frequently accessed documents in a hard-disk volume
called the Document Service cache. The client stores frequently accessed
documents in the local cache on the hard disk of the client.

Cache Server
Separate machine, on which documents are stored temporarily. That way the
network traffic in WAN will be reduced.

Device
Short term for storage device in the Archive Server environment. A device is a
physical unit that contains at least storage media, but can also contain additional
software and/or hardware to manage the storage media. Devices are:
• Local hard disks
• Jukeboxes for optical media
• Virtual jukeboxes for storage systems
• Storage systems as a whole

Digital Signature
Digital signature means an electronic signature based upon cryptographic
methods of originator authentication, computed by using a set of rules and a set
of parameters such that the identity of the signer and the integrity of the data can
be verified. (21 CFR Part 11)

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Glossary

Disk buffer
See: Buffer

DocID
See: Document ID (DocID)

DocTools
Programs that perform single, discrete actions on the documents within a
OpenText Document Pipeline.

Document ID (DocID)
Unique string assigned to each document with which the archive system can
identify it and trace its location.

Document Pipeline (DP)


Mechanism that controls the transfer of documents to the Document Service at a
high security level.

Document Pipeline Info


Graphical user interface for monitoring the OpenText Document Pipeline.

Document Service (DS)


The kernel of the archive system. It receives and processes documents to be
archived and provides them at the client's request and controls writing processes
to storage media.
It consists of a read component (RC) and a write component (WC) which archives
documents.

DP
See: Document Pipeline (DP)

DPDIR
The directory in which the documents are stored that are being currently
processed by a document pipeline.

DS
See: Document Service (DS)

Hard disk volume


Used as an archive medium, it supports incremental writing as well as deletion
of documents with a strictly limited lifetime, such as paperwork of applicants
not taken on by a company. Hard disk volumes must be created and assigned a
mount path on the operating system level before they can be referred to in the
OpenText Administration Client.

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Glossary

Hot Standby
High-availability Archive Server setup, comprising two identical Archive
Servers tightly connected to each other and holding the same data. Whenever the
first server becomes out of order, the second one immediately takes over, thus
enabling (nearly) uninterrupted archive system operation.

ISO image
An ISO image is a container file containing documents and their file system
structure according to ISO 9660. It is written at once and fills one volume.

Job
A job is an administrative task that you schedule in the OpenText
Administration Client to run automatically at regular intervals. It has a unique
name and starts command which executes along with any argument required by
the command.

Known server
A known server is an Archive Server whose archives and disk buffers are known
to another Archive Server. Making servers known to each other provides access
to all documents archived in all known servers. Read-write access is provided to
other known servers. Read-only access is provided to replicate archives. When a
request is made to view a document that is archived on another server and the
server is known, the inquired Archive Server is capable of displaying the
requested document.

Log file
Files generated by the different components of Archive Server to report on their
operations providing diagnostic information.

Log level
Adjustable diagnostic level of detail on which the log files are generated.

Logical archive
Logical area on the Archive Server in which documents are stored. The Archive
Server can contain many logical archives. Each logical archive can be configured
to represent a different archiving strategy appropriate to the types of documents
archived exclusively there. An archive can consist of one or more pools. Each
pool is assigned its own exclusive set of volumes which make up the actual
storage capacity of that archive.

Media
Short term for “long term storage media” in the Archive Server environment. A
media is a physical object: optical storage media (CD, DVD, WORM, UDO), hard
disks and hard disk storage systems with or without WORM feature. Optical

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Glossary

storage media are single-sided or double-sided. Each side of an optical media


contains a volume.

Monitor Server (MONS)


Obtains status information about archives, pools, hard disk and database space
on the Archive Server. MONS is the configuration parameter name for the
Monitor Server.

MONS
See: Monitor Server (MONS)

Notes
The list of all notes (textual additions) assigned to a document. An individual
item of this list should be designated as “note”. A note is a text that is stored
together with the document. This text has the same function as a note clipped to
a paper document.

OpenText Archive Monitoring Web Client


See: Archive Monitoring Web Client

Pool
A pool is a logical unit, a set of volumes of the same type that are written in the
same way, using the same storage concept. Pools are assigned to logical archives.

RC
See: Read Component (RC)

Read Component (RC)


Part of the Document Service that provides documents by reading them from the
archive.

Remote Standby
Archive server setup scenario including two (ore more) associated Archive
Servers. Archived data is replicated periodically from one server to the other in
order to increase security against data loss. Moreover, network load due to
document display actions can be reduced since replicated data can be accessed
directly on the replication server.

Replication
Refers to the duplication of an archive or buffer resident on an original server on
a remote standby server. Replication is enabled when you add a known server to
the connected server and indicate that replication is to be allowed. That means,
the known server is permitted to pull data from the original server for the
purpose of replication.

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Glossary

Scan station
Workstation for high volume scanning on which the Enterprise Scan client is
installed and to which a scanner is connected. Incoming documents are scanned
here and then transferred to Archive Server.

SecKey
With SecKeys, you can protect the connections between a client and OpenText
Archive Server. A SecKey is an additional parameter in the URL of the archive
access. It contains a digital signature and a signature time and date. The client
application creates a signature for the relevant parameters in the URL and the
expiration time, and signs it with a private key. Archive Server verifies the
signature with the public key, and accepts requests only with a valid signature
and if the SecKey's expiration time has not been reached.

Slot
In physical jukeboxes with optical media, a slot is a socket inside the jukebox
where the media are located. In virtual jukeboxes of storage systems, a slot is
virtually assigned to a volume.

Spawner
Service program which starts and terminates the processes of the archive system.

Storage Manager
Component that controls jukeboxes and manages storage subsystems.

Volume
• A volume is a memory area of a storage media that contains documents.
Depending on the device type, a device can contain many volumes (e.g. real
and virtual jukeboxes), or is treated as one volume (e.g. storage systems w/o
virtual jukeboxes). Volumes are attached - or better, assigned or linked -
logically to pools.
• Volume is a technical collective term with different meaning in STORM and
Document Service (DS). A DS volume is a virtual container of volumes with
identical documents (after the complete backup is written). A STORM
volume is a virtual container of all identical copies of a volume. For ISO
volumes, there is no difference between DS and STORM volumes. Regarding
WORM (IXW) volumes, the STORM differenciates between original and
backup, they are different volumes, while DS considers original and backup
together as one volume.

WC
See: Write Component (WC)

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Glossary

Windows Viewer
Component for displaying, occasional scanning with Twain scanners and
archiving documents. The Windows Viewer can attach annotations and notes to
the documents.

WORM
WORM means Write Once Read Multiple. An optical WORM disk has two
volumes. A WORM disk supports incremental writing. On storage systems, a
WORM flag is set to prevent changes in documents. UDO media are handled like
optical WORMs.

Write Component (WC)


Component of the Document Service carries out all possible modifications. It is
used to archive incoming documents (store them in the buffer), modify and
delete existing documents, set, modify, and delete attributes, and manage pools
and volumes.

Write job
Scheduled administrative task which regularly writes the documents stored in a
disk buffer to appropriate storage media.

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Index
Archive Server
connection to SAP 163
main components 23
starting (manually) 329
A stopping (manually) 329
accounting 318 Archive Server components
administration log settings (except STORM) 336
Archive Server 37 processes 334
Administration Client 37 Archive Spawner
alerts 298 commands 333
ArchiSig ArchiveLink 127
job 115 archives
migrating document timestamps 116 (See also “logical archives”)
renewing timestamps 116 access restriction 79, 105
ArchiSig timestamps 111 configuration settings 80
archive encryption 107
logical 29 retention settings 81
Archive Access 105, 107 security 79, 105
Archive Cache Server 193 timestamp settings 83
adding volumes 200
changing database files 202 B
configuring 203 backups 245
configuring volumes 200 Archive Cache Server 248
database files 202 data on storage system 231
deleting 199 database 246
main components 23 IXW volumes 240
re-sizing volumes 200 MS SQL Server 247
volumes 200 optical media 237
archive database Oracle 247
MS SQL Server (Backup) 247 Storage Manager configuration 247
Oracle 247 blobs 81
archive mode 169 buffer 31
adding and modifying 171
assigning 174
C
scan host assignment 174
cache
scenarios 169
local 53
settings 171
Cache Server 193
Archive Monitoring Web Client 291, 303
configuring 203
add host 306
caches 35
customizing 307
certificate
program window 304
remote standby 117
refresh view 306
Certificate For Authentication 122
starting 303

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Index

certificates 117 documents 27


Certtool 119 encryption 106
deleting 119 DP error queues 312
enabling 119 DP queues 311
importing certificate for authentication DP space 308
122 DP tools 311
importing certificate for timestamp DS DP error queues 310
verification 126, 126 DS DP queues 310
key store, export and import 108 DS DP tools 310
re-encrypt key store 125 DS pools 310
verifying 118 dsHashTree 116
Certtool dsReHashTree 115
certificate 119 dsReSign 116
checking
finalization status 235 E
checksums 126 edit
commands policies 157
spawncmd 333 Edit Configuration 80
Common Names (CN) 127 email notification 298
components 27 encryption 106, 107
conditions in archive mode 173 Enterprise Scan
configuring assigning archive mode 174
Archive Cache Server 203 error queues 312
caches 35 event Filters 293
certificates 138 events 293
connection to SAP 163 examples 296
container file storage 32 Events and Notifications 293
content 27 exporting
conventions 19 volumes 220
cscommand utility 248
F
D fast migration 257
data compression 66 finalization
database automatic 233
backup 246 error 235
database files volume, manually 234
changing 202 fingerprint 118
databases FS pools 34
change password 63 creating 85
password 63
devices G
attaching 58 groups 155
detaching 58 GS 34
storage 56
disk buffer 31, 47
DocService H
See “Document Service” hash tree 115
Document Pipeline Info 291 HDSK pools 34
Document Service 309 creating 85

348 OpenText Archive Server AR100101-ACN-EN-1


Index

I logical archives 29, 65


illustrations 15 naming conventions 65
implicit user 160 lost&found 224
importing
damaged media 224 M
volumes 222 media
installation directories 25 migration 257
intializing migration 257
automatic 61 fast 257
manual 61 media 257
ISO media remote 257
backups 239 monitoring
ISO pools 33 accounting 318
creating 85 configuring notifications 293
ISO volumes Document Service 309
recovery 239
IXW pools 33 N
creating 85 name
IXW volumes STORM server 58, 251
backups 240 naming conventions 65
restore 242 notifications 293
configuring 297
J event examples 296
job protocol 95 event specification 293
jobs 35 events 293
checking 99 types and settings 298
configuring 95 variables 300
protocol 101
types 95 O
jukeboxes offline import 59
attaching 58 OpenText Administration Client 37
detaching 58 OpenText Online 18
optical media
K backups 237
key store removing from jukebox 237
importing certificate for timestamp overview
verification 126, 126 Archive Cache Server 23
Set Encryption Certificates 125 Archive Server 23
Timestamp Server 129
L
local cache 53 P
log files passwords 153
location 335 database 63
STORM 337 lockout 154
log levels lost 153
where and how 336 minimum length 154
log settings security 153
Archive Server except STORM 336 settings 154

AR100101-ACN-EN-1 Administration Guide 349


Index

unlock 154 S
policies 155 SAP as leading application
checking 157 configuring connection 163
creating and modifying 157 scan
overview 156 scenarios 169
pool types scan hosts
HDSK 34 configuring 169
ISO 33 scan stations
IXW 33 archive mode 171
single file (FS) 34 configuring 169
single file (VI) 34 scenario
pools 33 system 209
types 84 scheduling
problem analysis 335 jobs 35
processes secKeys 104
important processes 334 from other applications 105
starting and stopping 331 from SAP 106
status 334 importing certificates 105
protocol security
jobs 101 certificates 103, 117
purge buffer job 31 checksums 103, 126
putcert 106 deleting certificates 119
enabling certificate 119
Q encrypted document storage 103
queues encryption 106
monitor display 311 fingerprint 118
importing certificate for authentication
R 122
recIO 108 importing certificate for timestamp
recover verification 126, 126
IXW volumes 242 key store encryption 125
recovery 245 overview 103
Archive Cache Server 248 PEM file 117
ISO volumes 239 secKeys 104
remote migration 257 secKeys/signed URL 103, 104
Remote Standby Server 181 SSL 103
report timestamps 103, 111
system 209 verifying certificate 118
restore Set Encryption Certificates 125
ISO volumes 239 signature renewal
IXW volumes 242 renewing hash tree 115
restoring single file (FS) 34
See “recovery” single file (VI) 34
retention 69 single file storage 32
retention settings 81 single instance 67
RSS spawncmd 333
See “Remote Standby Server” Spawner
See “Archive Spawner”
standard users 155

350 OpenText Archive Server AR100101-ACN-EN-1


Index

starting user groups 155


Archive Server (UNIX) 330 adding policies 159
Archive Server (Windows) 329 adding users 159
utilities 252 setting up 159
statistics users 155
Storage Manager 321 adding 158
status new 158
finalization 235 setting up groups 159
status checks standard 155
status 139 utilities
stopping importing certificate for authentication
Archive Server (Windows) 329 122
storage devices 56 overview 251
Storage Manager starting 252
monitor display 308
Storage Manager configuration V
backup 247 variables
storage media in notifications 300
checking 226 VI pools 34
offline import 59 creating 85
storage scenarios 32 virus protection 104
storage system vmclient 257
dependency on pool type 33 volmig 257
storage systems volumes
backups 231 finalization 233
storage type 32 unavailable 62
STORM
log files 337 W
STORM server Web Monitor
name 58, 251 See “Archive Monitoring Web Client”
system workflow in archive mode 173
report 209 WORM
scenario 209 damaged 224
system key 106 write at once 33
write files incrementally 33
T write job 31
timestamp write through 34
hash tree 115
timestamp renewal 116
timestamp settings 83
timestamps 111
troubleshooting
avoid problems 325
problem analysis 335
typography 19

U
unavailable volumes 62

AR100101-ACN-EN-1 Administration Guide 351