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Shortcut Keys Description

Alt+F File menu options in current program.


Alt+E Edit options in current program
Alt+Tab Switch between open programs
F1 Universal Help in almost every Windows program.
F2 Rename a selected file
F5 Refresh the current program window
Ctrl+N Create a new, blank document in some software programs
Ctrl+O Open a file in current software program
Ctrl+A Select all text.
Ctrl+B Change selected text to be Bold
Ctrl+I Change selected text to be in Italics
Ctrl+U Change selected text to be Underlined
Ctrl+F Open find window for current document or window.
Ctrl+S Save current document file.
Ctrl+X Cut selected item.
Shift+Del Cut selected item.
Ctrl+C Copy selected item.
Ctrl+Ins Copy selected item
Ctrl+V Paste
Shift+Ins Paste
Ctrl+Y Redo last action
Ctrl+Z Undo last action
Ctrl+K Insert hyperlink for selected text
Ctrl+P Print the current page or document.
Home Goes to beginning of current line.
Ctrl+Home Goes to beginning of document.
End Goes to end of current line.
Ctrl+End Goes to end of document.
Shift+Home Highlights from current position to beginning of line.
Shift+End Highlights from current position to end of line.
Ctrl+Left arrow Moves one word to the left at a time.
Ctrl+Right arrow Moves one word to the right at a time.
Ctrl+Esc Opens the START menu
Ctrl+Shift+Esc Opens Windows Task Manager
Alt+F4 Close the currently active program
Alt+Enter Open the Properties for the selected item (file, folder, shortcut, etc.)

Shortcut Keys in Microsoft Word


 F1 key: Get help on a selected command or use the Office assistant.
 Shift and F1 Key: Review text formatting.
 F2 Key: Move text or image.
 Shift + F2 Key: Copy text.
 F3 Key: Insert an autotext entry.
 Shift + F3 Key: Change the case of the selected text.
 F4 Key: Perform last action again.
 Shift + F4 Key: Perform a Find or Go To action again.
 F5 Key: Displays the Go To dialogue box. You can also get to Find and Replace from
here.
 Shift + F5 Key: Move to a previous revision.
 F6 Key: Go to the next frame or pane.
 Shift + F6 Key: Go to the previous frame or pane.
 F7 Key: Launch the Spell Checker.
 Shift + F7 Key: Launch the Thesaurus.
 F8 Key: Extend the current selection.
 Shift + F8 Key: Shrink the current selection.
 F9 Key: Refresh.
 Shift + F9 Key: Switch between a field code and its result.
 F10 Key: Show KeyTips.
 Shift + F10 Key: Display a Shortcut Menu (same as right-clicking).
 F11 Key: Go to the next field.
 SHIFT + F11 Key: Go to the previous field.
 F12 Key: Open Save As, equivalent to tools menu.
 Shift + F12 Key: Save document, equivalent to tools menu.
 Ctrl and A: Selects all in the current document.
 Ctrl and B: Bold text.
 Ctrl and C: Copies the item or text.
 Ctrl and D: Displays the Font dialogue box.
 Ctrl and E: Switch a paragraph between center and left alignment.
 Ctrl and F: Displays the Find dialog box to search the current document.
 Ctrl and G: Displays the Go To dialog box to search for a specific location in the current
document.
 Ctrl and H: Displays the Replace dialogue box.
 Ctrl and I: Italicize text.
 Ctrl and J: Switch a paragraph between justified and left alignment.
 Ctrl and K: Create a hyperlink.
 Ctrl and L: Left align a paragraph.
 Ctrl and M: Indent a paragraph from the left.
 Ctrl and N: Create a new document.
 Ctrl and O: Opens a new document.
 Ctrl and P: Prints a document.
 Ctrl and R: Switch the alignment of a paragraph between left and right.
 Ctrl and S: Saves a document.
 Ctrl and U: Underlines text.
 Ctrl and V: Pastes the copied item or text.
 Ctrl and X: Cuts the selected item or text.
 Ctrl and Y: Redo the last action.
 Ctrl and Z: Undo the last action.
 Ctrl and Enter: Insert a page break.
 Ctrl and F2: Select Print Preview command.
 Ctrl and F4: Closes the active window.
 Ctrl and F6: Opens the next window if multiple are open.

Windows Shortcut Keys


 Windows Key + R: Opens the Run menu.
 Windows Key + E: Opens Explorer.
 Alt + Tab: Switch between open programs.
 Windows Key + Up Arrow: Maximize current window.
 Ctrl + Shift + Esc: Open Task Manager.
 Windows Key + Break: Opens system properties.
 Windows Key + F: Opens search for files and folders.
 Windows Key + D: Hide/display the desktop.
 Alt + Esc: Switch between programs in order they were opened.
 Alt + Letter: Select menu item by underlined letter.
 Ctrl + Esc: Open Start menu.
 Ctrl + F4: Close active document (does not work with some applications).
 Alt + F4: Quit active application or close current window.
 Alt + Spacebar: Open menu for active program.
 Ctrl + Left or Right Arrow: Move cursor forward or back one word.
 Ctrl + Up or Down Arrow: Move cursor forward or back one paragraph.
 F1: Open Help menu for active application.
 Windows Key + M: Minimize all windows.
 Shift + Windows Key + M: Restore windows that were minimized with previous keystroke.
 Windows + F1: Open Windows Help and Support.
 Windows + Tab: Open Task view.
 Windows + Break: Open the System Properties dialog box.
 Hold Right SHIFT key for eight seconds: Switch FilterKeys on and off.
 Left Alt + Left Shift + Print Screen: Switch High Contrast on and off.
 Left Alt + Left Shift + Num Lock: Switch Mouse keys on and off.
 Press Shift five times: Switch Sticky keys on and off.
 Hold Num Lock for five seconds: Switch Toggle keys on and off.

Internet Explorer Shortcut Keys


 Alt + Left Arrow/Backspace: Go back to the previous page.
 Alt + Right Arrow: Go to next page.
 F5: Refresh page.
 F11: Toggle between full-screen and regular view.
 Esc: Stop downloading a page.
 Ctrl + ( + or -): Zoom in or out of page by 10%.
 Ctrl + Enter: Adds www. at the beginning and .com to the end of any text entered in the
Address bar.
 Ctrl + D: Add the current site to your favorites.
 Ctrl + I: View your favorites.
 Ctrl + N: Open a new window.
 Ctrl + P: Print the current page.
 Ctrl + T: Open a new tab.
 Ctrl + F4: Closes tabs in the background.
 Ctrl + Tab: Switch between tabs.
 Spacebar: Click the notification bar.
 Shift + Spacebar: Move up one page.
 Alt + Down Arrow: Move a selected item down the favorites list.

File Explorer Shortcuts


 End: Display bottom of current window.
 Home: Display top of current window.
 Left Arrow: Collapse the current selections or select a parent folder.
 Right Arrow: Display the current selection or select the first subfolder.

Windows System Commands


Type the following commands in your Run dialogue box (Windows Key + R) to run specific
programs.
 devmgmt.msc: Device Manager
 msinfo32: System Information
 cleanmgr: Disk Cleanup
 ntbackup: Backup or restore Wizard (Windows Backup Utility)
 mmc: Microsoft Management Console
 excel: Microsoft Excel (if installed)
 msaccess: Microsoft Access (if installed)
 powerpnt: Microsoft PowerPoint (if installed)
 winword: Microsoft Word (if installed)
 frontpg: Microsoft FrontPage (if installed)
 notepad: Notepad
 wordpad: WordPad
 calc: Calculator
 msmsgs: Windows Messenger
 mspaint: Microsoft Paint
 wmplayer: Windows Media Player
 rstrui: System restore
 control: Opens the Control Panel
 control printers: Opens the printers dialogue box
 cmd: Command Prompt
 iexplore: Internet Explorer
 compmgmt.msc: Computer Management
 dhcpmgmt.msc: DHCP Management
 dnsmgmt.msc: DNS Management
 services.msc: Services
 eventvwr: Event Viewer
 dsa.msc: Active Directory Users and Computers
 dssite.msc: Active Directory Sites and Services

Microsoft Excel Shortcut Keys


 F2: Edit the active cell.
 F5: Displays the Go To box.
 F7: Open the Spelling dialogue box to check a selected range.
 F11: Create a chart of data in the current range in a separate sheet.
 Alt + Shift + F1: Insert a new worksheet.
 Shift + F3: Opens Insert Function dialogue box.
 Shift + F5: Opens the Find and Replace dialogue box.
 Ctrl + Shift + Colon (:): Enter the current time.
 Ctrl + Semicolon (;): Enter the current date.
 Ctrl + A: Select all content in the worksheet.
 Ctrl + B: Bold highlighted selection.
 Ctrl + I: Italicize highlighted selection.
 Ctrl + K: Open the Insert hyperlink dialogue box.
 Ctrl + U: Underline highlighted selection.
 Ctrl + 5: Apply strikethrough formatting.
 Ctrl + P: Brings up the print dialog box.
 Ctrl + Z: Undo.
 Ctrl + F9: Minimize a workbook window to an icon.
 Ctrl + F10: Maximize a selected workbook window.
 Ctrl + F6: Switch to the next workbook window when multiple are open.
 Ctrl + Page Up: Move to previous sheet in a workbook.
 Ctrl + Page Down: Move to next sheet in a workbook.
 Ctrl + Tab: Switch to next tab in dialogue box.
 Ctrl + Apostrophe ('): Insert the value of the above cell into the cell currently selected.
 Ctrl + Shift + !: Apply the Number format.
 Ctrl + Shift + $: Apply the Currency format.
 Ctrl + Shift + #: Apply the Date format.
 Ctrl + Shift + %: Apply the Percentage format.
 Ctrl + Shift + ^: Apply the Exponential format.
 Ctrl + Shift + @: Apply the Time format.
 Ctrl + Arrow Key: Move to the edge of the current data region in a worksheet.
 Ctrl + Space: Select an entire column in a worksheet.
 Shift + Space: Select an entire row in a worksheet.

To do this Press
Close a workbook Ctrl+W
Open a workbook Ctrl+O
Go to the Home tab Alt+H
Save a workbook Ctrl+S
Copy Ctrl+C
Paste Ctrl+V
Undo Ctrl+Z
Remove cell contents Delete key
To do this Press
Choose a fill color Alt+H, H
Cut Ctrl+X
Go to Insert tab Alt+N
Bold Ctrl+B
Center align cell contents Alt+H, A, then C
Go to Page Layout tab Alt+P
Go to Data tab Alt+A
Go to View tab Alt+W
Open context menu Shift+F10, or

Context key
Add borders Alt+H, B
Delete column Alt+H,D, then C
Go to Formula tab Alt+M
Hide the selected rows Ctrl+9
Hide the selected columns Ctrl+0
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Ribbon keyboard shortcuts
If you're new to the ribbon, the information in this section can help you
understand the ribbon's keyboard shortcut model.

When you press the Alt key, letters appear in small images, called KeyTips, next
to tabs and commands on the ribbon, as shown in the following image.

You can combine these letters with Alt to make shortcuts called Access Keys for
ribbon commands. For example, Alt+H opens the Home tab, and Alt+Q goes to
the Tell me box.

Press Alt again to see KeyTips for the commands on any tab.

Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys:

To do this Press
Open the Tell me box on the Ribbon and type a search Alt+Q,
term for assistance or Help content. then en
search
Open the File page and use Backstage view. Alt+F
Open the Home tab and format text and numbers and Alt+H
use the Find tool.
To do this Press
Open the Insert tab and insert PivotTables, charts, add- Alt+N
ins, Sparklines, pictures, shapes, headers, or text boxes.
Open the Page Layout tab and work with themes, page Alt+P
setup, scale, and alignment.
Open the Formulas tab and insert, trace, and customize Alt+M
functions and calculations.
Open the Data tab and connect to, sort, filter, analyze, Alt+A
and work with data.
Open the Review tab and check spelling, add Alt+R
comments, and protect sheets and workbooks.
Open the View tab and preview page breaks and Alt+W
layouts, show and hide gridlines and headings, set
zoom magnification, manage windows and panes, and
view macros.
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Work in the ribbon with the keyboard

To do this Press
Select the active tab of the ribbon, Alt or F10. To move to a di
and activate the access keys. tab, use access keys or the
keys.
To do this Press
Move the focus to commands on Tab or Shift+Tab
the ribbon.
Move down, up, left, or right, The Down Arrow, Up Arrow
respectively, among the items on Arrow, or Right Arrow key
the Ribbon.
Activate a selected button. Spacebar or Enter
Open the list for a selected The Down Arrow key
command.
Open the menu for a selected Alt+Down Arrow
button.
When a menu or submenu is open, Down Arrow key
move to the next command.
Expand or collapse the ribbon. Ctrl+F1
Open a context menu. Shift+F10

Or, on a Windows keyboar

Context key (between the r


and right Ctrl keys)
Move to the submenu when a main Left Arrow key
menu is open or selected.
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Excel keyboard shortcut reference

Keyboard shortcuts for navigating in cells

To do this Press
Move to the previous cell in a worksheet or the Shift+Tab
previous option in a dialog box.
Move one cell up in a worksheet. Up Arrow key
Move one cell down in a worksheet. Down Arrow k
Move one cell left in a worksheet. Left Arrow key
Move one cell right in a worksheet. Right Arrow k
Move to the edge of the current data region in a Ctrl+arrow ke
worksheet.
Enter End mode, move to the next nonblank cell End, arrow ke
in the same column or row as the active cell, and
turn off End mode. If the cells are blank, move to
the last cell in the row or column.
Move to the last cell on a worksheet, to the Ctrl+End
lowest used row of the rightmost used column.
Extend the selection of cells to the last used cell Ctrl+Shift+En
on the worksheet (lower-right corner).
Move to the cell in the upper-left corner of the Home+Scroll
window when Scroll Lock is turned on.
To do this Press
Move to the beginning of a worksheet. Ctrl+Home
Move one screen down in a worksheet. Page Down
Move to the next sheet in a workbook. Ctrl+Page Do
Move one screen to the right in a worksheet. Alt+Page Dow
Move one screen up in a worksheet. Page Up
Move one screen to the left in a worksheet. Alt+Page Up
Move to the previous sheet in a workbook. Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a Tab
protected worksheet, move between unlocked
cells.
Cycle through floating shapes, such as text boxes Ctrl+Alt+5, an
or images. the Tab key
repeatedly
Exit the floating shape navigation and return to Esc
the normal navigation.
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Keyboard shortcuts for formatting cells

To do this Press
Open the Format Cells dialog box. Ctrl+1
To do this Press
Format fonts in the Format Cells dialog box. Ctrl+Shift+F or
Ctrl+Shift+P
Edit the active cell and put the insertion point F2
at the end of its contents. Or, if editing is
turned off for the cell, move the insertion
point into the formula bar. If editing a
formula, toggle Point mode off or on so you
can use arrow keys to create a reference.
Add or edit a cell comment. Shift+F2
Open the Insert dialog to insert blank cells. Ctrl+Shift+Plus (+
Open the Delete dialog box to delete selected Ctrl+Minus (-)
cells.
Enter the current time. Ctrl+Shift+colon
Enter the current date. Ctrl+semi-colon
Switch between displaying cell values or Ctrl+grave accen
formulas in the worksheet.
Copy a formula from the cell above the active Ctrl+apostrophe
cell into the cell or the Formula Bar.
Move the selected cells. Ctrl+X
Copy the selected cells. Ctrl+C
Paste content at the insertion point, replacing Ctrl+V
To do this Press
any selection.
Open the Paste Special dialog box. Ctrl+Alt+V
Italicize text or remove italic formatting. Ctrl+I or Ctrl+3
Bold text or remove bold formatting. Ctrl+B or Ctrl+2
Underline text or remove underline. Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting. Ctrl+5
Switch between hiding objects, displaying Ctrl+6
objects, and displaying placeholders for
objects.
Apply an outline border to the selected cells. Ctrl+Shift+ampe
(&)
Remove the outline border from the selected Ctrl+Shift+under
cells.
Display or hide the outline symbols. Ctrl+8
Use the Fill Down command to copy the Ctrl+D
contents and format of the topmost cell of a
selected range into the cells below.
Apply the General number format. Ctrl+Shift+tilde (
Apply the Currency format with two decimal Ctrl+Shift+dollar
places (negative numbers in parentheses). ($)
To do this Press
Apply the Percentage format with no decimal Ctrl+Shift+perce
places.
Apply the Scientific number format with two Ctrl+Shift+caret
decimal places.
Apply the Date format with the day, month, Ctrl+Shift+numb
and year. (#)
Apply the Time format with the hour and Ctrl+Shift+at sig
minute, and AM or PM.
Apply the Number format with two decimal Ctrl+Shift+exclam
places, thousands separator, and minus sign (- point (!)
) for negative values.
Open the Insert hyperlink dialog. Ctrl+K
Check spelling in the active worksheet or F7
selected range.
Display the Quick Analysis options for Ctrl+Q
selected cells that contain data.
Display the Create Table dialog box. Ctrl+L or Ctrl+T
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Keyboard shortcuts for making selections and performing actions

To do this Press
To do this Press
Select the entire worksheet. Ctrl+A or Ctrl+Shift+Spa
Select the current and next sheet in a Ctrl+Shift+Page Down
workbook.
Select the current and previous sheet Ctrl+Shift+Page Up
in a workbook.
Extend the selection of cells by one Shift+arrow key
cell.
Extend the selection of cells to the last Ctrl+Shift+arrow key
nonblank cell in the same column or
row as the active cell, or if the next cell
is blank, to the next nonblank cell.
Turn extend mode on and use the Turn extend mode on an
arrow keys to extend a selection. Press the arrow keys to extend
again to turn off. selection. Press again to
F8
Add a non-adjacent cell or range to a Shift+F8
selection of cells by using the arrow
keys.
Start a new line in the same cell. Alt+Enter
Fill the selected cell range with the Ctrl+Enter
current entry.
To do this Press
Complete a cell entry and select the Shift+Enter
cell above.
Select an entire column in a Ctrl+Spacebar
worksheet.
Select an entire row in a worksheet. Shift+Spacebar
Select all objects on a worksheet when Ctrl+Shift+Spacebar
an object is selected.
Extend the selection of cells to the Ctrl+Shift+Home
beginning of the worksheet.
Select the current region if the Ctrl+A or Ctrl+Shift+Spa
worksheet contains data. Press a
second time to select the current
region and its summary rows. Press a
third time to select the entire
worksheet.
Select the current region around the Ctrl+Shift+asterisk (*)
active cell or select an entire
PivotTable report.
Select the first command on the menu Home
when a menu or submenu is visible.
Repeat the last command or action, if Ctrl+Y
possible.
To do this Press
Undo the last action. Ctrl+Z
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Keyboard shortcuts for working with data, functions, and the formula bar

To do this Press
Select an entire PivotTable report. Ctrl+Shift+aste
Edit the active cell and put the insertion point at F2
the end of its contents. Or, if editing is turned
off for the cell, move the insertion point into the
formula bar. If editing a formula, toggle Point
mode off or on so you can use arrow keys to
create a reference.
Expand or collapse the formula bar. Ctrl+Shift+U
Cancel an entry in the cell or Formula Bar. Esc
Complete an entry in the formula bar and select Enter
the cell below.
Move the cursor to the end of the text when in Ctrl+End
the formula bar.
Select all text in the formula bar from the cursor Ctrl+Shift+End
position to the end.
Calculate all worksheets in all open workbooks. F9
To do this Press
Calculate the active worksheet. Shift+F9
Calculate all worksheets in all open workbooks, Ctrl+Alt+F9
regardless of whether they have changed since
the last calculation.
Check dependent formulas, and then calculate Ctrl+Alt+Shift+
all cells in all open workbooks, including cells
not marked as needing to be calculated.
Display the menu or message for an Error Alt+Shift+F10
Checking button.
Display the Function Arguments dialog box Ctrl+A
when the insertion point is to the right of a
function name in a formula.
Insert argument names and parentheses when Ctrl+Shift+A
the insertion point is to the right of a function
name in a formula.
Invoke Flash Fill to automatically recognize Ctrl+E
patterns in adjacent columns and fill the current
column
Cycle through all combinations of absolute and F4
relative references in a formula if a cell reference
or range is selected.
Insert a function. Shift+F3
To do this Press
Copy the value from the cell above the active Ctrl+Shift+stra
cell into the cell or the formula bar. quotation mar
Create an embedded chart of the data in the Alt+F1
current range.
Create a chart of the data in the current range in F11
a separate Chart sheet.
Define a name to use in references. Alt+M, M, D
Paste a name from the Paste Name dialog box F3
(if names have been defined in the workbook.
Move to the first field in the next record of a Enter
data form.
Create, run, edit, or delete a macro. Alt+F8
Open the Microsoft Visual Basic For Applications Alt+F11
Editor.
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Function keys

Key Description
F1  F1 alone: displays the Excel Help task pane.
 Ctrl+F1: displays or hides the ribbon.
Key Description
 Alt+F1: creates an embedded chart of the data in the curren
range.
 Alt+Shift+F1: inserts a new worksheet.

F2  F2 alone: edit the active cell and put the insertion point at th
of its contents. Or, if editing is turned off for the cell, move t
insertion point into the formula bar. If editing a formula, tog
Point mode off or on so you can use arrow keys to create a
reference.
 Shift+F2: adds or edits a cell comment.
 Ctrl+F2: displays the print preview area on the Print tab in t
Backstage view.

F3  F3 alone: displays the Paste Name dialog box. Available onl


names have been defined in the workbook.
 Shift+F3: displays the Insert Function dialog box.

F4  F4 alone: repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 c


through all the various combinations of absolute and relativ
references.

 Ctrl+F4: closes the selected workbook window.


 Alt+F4: closes Excel.
Key Description
F5  F5 alone: displays the Go To dialog box.
 Ctrl+F5: restores the window size of the selected workbook
window.

F6  F6 alone: switches between the worksheet, ribbon, task pane


Zoom controls. In a worksheet that has been split , F6 includ
split panes when switching between panes and the ribbon a
 Shift+F6: switches between the worksheet, Zoom controls, t
pane, and ribbon.
 Ctrl+F6: switches to the next workbook window when more
one workbook window is open.

F7  F7 alone: Opens the Spelling dialog box to check spelling in


active worksheet or selected range.
 Ctrl+F7: performs the Move command on the workbook win
when it is not maximized. Use the arrow keys to move the w
and when finished press Enter, or Esc to cancel.

 F8 alone: turns extend mode on or off. In extend mode, Exte


Selection appears in the status line, and the arrow keys exte
selection.

F8  Shift+F8: enables you to add a nonadjacent cell or range to


selection of cells by using the arrow keys.
 Ctrl+F8: performs the Size command when a workbook is no
Key Description
maximized.
 Alt+F8: displays the Macro dialog box to create, run, edit, or
a macro.

F9  F9 alone: calculates all worksheets in all open workbooks.


 Shift+F9: calculates the active worksheet.
 Ctrl+Alt+F9: calculates all worksheets in all open workbooks
regardless of whether they have changed since the last calcu
 Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then
calculates all cells in all open workbooks, including cells not
marked as needing to be calculated.
 Ctrl+F9: minimizes a workbook window to an icon.

F10 F10 alone: Turns key tips on or off. (Pressing Alt does the sa
thing.)
 Shift+F10: displays the shortcut menu for a selected item.

 Alt+Shift+F10: displays the menu or message for an Error C

button.
 Ctrl+F10: maximizes or restores the selected workbook wind

F11 F11 alone: Creates a chart of the data in the current range in
separate Chart sheet.
 Shift+F11: inserts a new worksheet.

 Alt+F11: opens the Microsoft Visual Basic For Applications E


Key Description
in which you can create a macro by using Visual Basic for
Applications (VBA).

F12 F12 alone: displays the Save As dialog box.

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Other useful shortcut keys

Key Description
Alt  Displays the Key Tips (new shortcuts) on the ribbon.

For example,

 Alt, W, P switches the worksheet to Page Layout view


 Alt, W, L switches the worksheet to Normal view.
 Alt, W, I switches the worksheet to Page Break Previe

Arrow  Move one cell up, down, left, or right in a worksheet.


Keys  Ctrl+Arrow Key moves to the edge of the current dat
region in a worksheet.
 Shift+Arrow Key extends the selection of cells by one
 Ctrl+Shift+Arrow Key extends the selection of cells to
last nonblank cell in the same column or row as the a
Key Description
cell, or if the next cell is blank, extends the selection t
next nonblank cell.
 Left Arrow or Right Arrow selects the tab to the left o
when the ribbon is selected. When a submenu is ope
selected, these arrow keys switch between the main m
and the submenu. When a ribbon tab is selected, the
navigate the tab buttons.
 Down Arrow or Up Arrow selects the next or previous
command when a menu or submenu is open. When a
ribbon tab is selected, these keys navigate up or dow
tab group.
 In a dialog box, arrow keys move between options in
open drop-down list, or between options in a group
options.
 Down Arrow or Alt+Down Arrow opens a selected dr
down list.

Backspace Deletes one character to the left in the Formula Bar.


 Also clears the content of the active cell.

 In cell editing mode, it deletes the character to the le

the insertion point.

Delete  Removes the cell contents (data and formulas) from s


cells without affecting cell formats or comments.
Key Description
 In cell editing mode, it deletes the character to the rig
the insertion point.

End  End turns End mode on or off. In End mode, you can
an arrow key to move to the next nonblank cell in the
column or row as the active cell. End mode turns off
automatically after pressing the arrow key. Make sure
press End again before pressing the next arrow key. E
mode is shown in the status bar when it is on.
 If the cells are blank, pressing End followed by an arr
moves to the last cell in the row or column.
 End also selects the last command on the menu when
menu or submenu is visible.
 Ctrl+End moves to the last cell on a worksheet, to the
used row of the rightmost used column. If the cursor
the formula bar, Ctrl+End moves the cursor to the en
the text.
 Ctrl+Shift+End extends the selection of cells to the la
cell on the worksheet (lower-right corner). If the curs
the formula bar, Ctrl+Shift+End selects all text in the
formula bar from the cursor position to the end—this
not affect the height of the formula bar.

Enter  Completes a cell entry from the cell or the Formula B


Key Description
selects the cell below (by default).
 In a data form, it moves to the first field in the next re
 Opens a selected menu (press F10 to activate the me
or performs the action for a selected command.
 In a dialog box, it performs the action for the default
command button in the dialog box (the button with t
bold outline, often the OK button).
 Alt+Enter starts a new line in the same cell.
 Ctrl+Enter fills the selected cell range with the curren
 Shift+Enter completes a cell entry and selects the cel

Esc  Cancels an entry in the cell or Formula Bar.


 Closes an open menu or submenu, dialog box, or me
window.
 It also closes full screen mode when this mode has b
applied, and returns to normal screen mode to displa
ribbon and status bar again.

Home  Moves to the beginning of a row in a worksheet.


 Moves to the cell in the upper-left corner of the wind
when Scroll Lock is turned on.
 Selects the first command on the menu when a menu
submenu is visible.
 Ctrl+Home moves to the beginning of a worksheet.
Key Description
 Ctrl+Shift+Home extends the selection of cells to the
beginning of the worksheet.

Page  Moves one screen down in a worksheet.


Down  Alt+Page Down moves one screen to the right in a
worksheet.
 Ctrl+Page Down moves to the next sheet in a workbo
 Ctrl+Shift+Page Down selects the current and next sh
a workbook.

Page Up  Moves one screen up in a worksheet.


 Alt+Page Up moves one screen to the left in a works
 Ctrl+Page Up moves to the previous sheet in a workb
 Ctrl+Shift+Page Up selects the current and previous
a workbook.

Spacebar  In a dialog box, performs the action for the selected b


or selects or clears a check box.
 Ctrl+Spacebar selects an entire column in a workshee
 Shift+Spacebar selects an entire row in a worksheet.
 Ctrl+Shift+Spacebar selects the entire worksheet.
 If the worksheet contains data, Ctrl+Shift+Spacebar s
the current region. Pressing Ctrl+Shift+Spacebar a se
time selects the current region and its summary rows
Key Description
Pressing Ctrl+Shift+Spacebar a third time selects the
worksheet.
 When an object is selected, Ctrl+Shift+Spacebar sele
objects on a worksheet.
 Alt+Spacebar displays the Control menu for the Exce
window.

Tab  Moves one cell to the right in a worksheet.


 Moves between unlocked cells in a protected worksh
 Moves to the next option or option group in a dialog
 Shift+Tab moves to the previous cell in a worksheet o
previous option in a dialog box.
 Ctrl+Tab switches to the next tab in dialog box.
 Ctrl+Shift+Tab switches to the previous tab in a dialo

Top of Page

CTRL combination shortcut keys


Key Description
CTRL+PgUp Switches between worksheet tabs, from left-t
CTRL+PgDn Switches between worksheet tabs, from right
Key Description
CTRL+SHIFT+( Unhides any hidden rows within the selection
CTRL+SHIFT+) Unhides any hidden columns within the selec
CTRL+SHIFT+& Applies the outline border to the selected cel
CTRL+SHIFT_ Removes the outline border from the selecte
CTRL+SHIFT+~ Applies the General number format.
CTRL+SHIFT+$ Applies the Currency format with two decima
(negative numbers in parentheses).
CTRL+SHIFT+% Applies the Percentage format with no decim
places.
CTRL+SHIFT+^ Applies the Exponential number format with
decimal places.
CTRL+SHIFT+# Applies the Date format with the day, month,
year.
CTRL+SHIFT+@ Applies the Time format with the hour and m
and AM or PM.
CTRL+SHIFT+! Applies the Number format with two decimal
thousands separator, and minus sign (-) for n
values.
CTRL+SHIFT+* Selects the current region around the active c
data area enclosed by blank rows and blank
Key Description
columns).

In a PivotTable, it selects the entire PivotTable


report.
CTRL+SHIFT+: Enters the current time.
CTRL+SHIFT+" Copies the value from the cell above the activ
into the cell or the Formula Bar.
CTRL+SHIFT+Plus Displays the Insert dialog box to insert blank
(+)
CTRL+Minus (-) Displays the Delete dialog box to delete the
selected cells.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and
displaying formulas in the worksheet.
CTRL+' Copies a formula from the cell above the acti
into the cell or the Formula Bar.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
Key Description
CTRL+6 Alternates between hiding objects, displaying
objects, and displaying placeholders for obje
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.

If the worksheet contains data, CTRL+A selec


current region. Pressing CTRL+A a second tim
selects the current region and its summary ro
Pressing CTRL+A a third time selects the enti
worksheet.

When the insertion point is to the right of a f


name in a formula, displays the Function
Arguments dialog box.

CTRL+SHIFT+A inserts the argument names a


parentheses when the insertion point is to th
of a function name in a formula.
CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.

CTRL+C followed by another CTRL+C display


Key Description
Clipboard.
CTRL+D Uses the Fill Down command to copy the co
and format of the topmost cell of a selected r
into the cells below.
CTRL+F Displays the Find and Replace dialog box, w
the Find tab selected.

SHIFT+F5 also displays this tab, while SHIFT+


repeats the last Find action.

CTRL+SHIFT+F opens the Format Cells dialo


with the Font tab selected.
CTRL+G Displays the Go To dialog box.

F5 also displays this dialog box.


CTRL+H Displays the Find and Replace dialog box, w
the Replace tab selected.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for
hyperlinks or the Edit Hyperlinkdialog box fo
selected existing hyperlinks.
CTRL+N Creates a new, blank workbook.
Key Description
CTRL+O Displays the Open dialog box to open or find

CTRL+SHIFT+O selects all cells that contain


comments.
CTRL+P Displays the Print dialog box.

CTRL+SHIFT+P opens the Format Cells dialo


with the Font tab selected.
CTRL+R Uses the Fill Right command to copy the con
and format of the leftmost cell of a selected r
into the cells to the right.
CTRL+S Saves the active file with its current file name
location, and file format.
CTRL+T Displays the Create Table dialog box.
CTRL+U Applies or removes underlining.

CTRL+SHIFT+U switches between expanding


collapsing of the formula bar.
CTRL+V Inserts the contents of the Clipboard at the in
point and replaces any selection. Available on
you have cut or copied an object, text, or cell
contents.

CTRL+ALT+V displays the Paste Special dialo


Key Description
Available only after you have cut or copied an
object, text, or cell contents on a worksheet o
another program.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possib
CTRL+Z Uses the Undo command to reverse the last
command or to delete the last entry that you

CTRL+SHIFT+Z uses the Undo or Redo comm


reverse or restore the last automatic correctio
when AutoCorrect Smart Tags are displayed.

Top of Page

Function keys
Key Description
F1 Displays the Microsoft Office Excel Help task pane.

CTRL+F1 displays or hides the Ribbon, a component of the


Microsoft Office Fluent user interface.
Key Description
ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 inserts a new worksheet.


F2 Edits the active cell and positions the insertion point at the
the cell contents. It also moves the insertion point into the F
Bar when editing in a cell is turned off.

SHIFT+F2 adds or edits a cell comment.

CTRL+F2 displays the Print Preview window.


F3 Displays the Paste Name dialog box.

SHIFT+F3 displays the Insert Function dialog box.


F4 Repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 c


through the various combinations of absolute and relative
references.

CTRL+F4 closes the selected workbook window.


F5 Displays the Go To dialog box.

CTRL+F5 restores the window size of the selected workbook


window.
F6 Switches between the worksheet, Ribbon, task pane, and Zo
Key Description
controls. In a worksheet that has been split (View menu, Ma
This Window, Freeze Panes, Split Window command), F6
includes the split panes when switching between panes and
Ribbon area.

SHIFT+F6 switches between the worksheet, Zoom controls,


pane, and Ribbon.

CTRL+F6 switches to the next workbook window when mor


one workbook window is open.
F7 Displays the Spelling dialog box to check spelling in the act
worksheet or selected range.

CTRL+F7 performs the Move command on the workbook w


when it is not maximized. Use the arrow keys to move the w
and when finished press ENTER, or ESC to cancel.
F8 Turns extend mode on or off. In extend mode, Extended
Selection appears in the status line, and the arrow keys exte
selection.

SHIFT+F8 enables you to add a nonadjacent cell or range to


selection of cells by using the arrow keys.

CTRL+F8 performs the Size command (on the Control men


the workbook window) when a workbook is not maximized.
Key Description
ALT+F8 displays the Macro dialog box to create, run, edit, o
delete a macro.
F9 Calculates all worksheets in all open workbooks.

SHIFT+F9 calculates the active worksheet.

CTRL+ALT+F9 calculates all worksheets in all open workboo


regardless of whether they have changed since the last calc

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and th


calculates all cells in all open workbooks, including cells not
marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.


F10 Turns key tips on or off.

SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart t


more than one smart tag is present, it switches to the next s
tag and displays its menu or message.

CTRL+F10 maximizes or restores the selected workbook win


F11 Creates a chart of the data in the current range.

SHIFT+F11 inserts a new worksheet.


Key Description
ALT+F11 opens the Microsoft Visual Basic Editor, in which y
create a macro by using Visual Basic for Applications (VBA).
F12 Displays the Save As dialog box.