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G.

REPORT TO
MAYOR AND COUNCIL

PRESENTED: FEBRUARY 5, 2018 - REGULAR EVENING MEETING REPORT: 18-15


FROM: FINANCE DIVISION FILE: 1700-80
SUBJECT: LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND
DEVELOPMENT COST CHARGE RESERVE FUND EXPENDITURE BYLAW

RECOMMENDATION(S):
That Council give first, second, and third reading to the Langley 2018 – 2022 Five-Year
Financial Plan Bylaw 2018 No. 5342; and
That Council give first, second, and third reading to the Development Cost Charge Reserve
Fund Expenditure Bylaw 2018 No. 5343.

EXECUTIVE SUMMARY:

The Community Charter requires Council to adopt the Langley 2018 – 2022 Five-Year Financial
Plan Bylaw before adopting the Annual Tax Rates Bylaw and not later than May 14, 2018. The
Langley 2018 – 2022 Five-Year Financial Plan Bylaw 2018 No. 5342 will establish the budget
for revenues, expenditures, debt servicing and transfers to and from Township funds for 2018 –
2022 for Universal Services 1 and User Pay Utilities (Water, Sanitary Sewer and Solid Waste).
The plan includes a three percent property tax revenue increase, due to growth from new
construction.

Revenue budget increases included are as follows:


• Universal Services: 1.95% property tax rate increase
• Universal Services: 0.52% for additional items
• Water User Pay Utility: 1.25% user fee increase
• Sanitary Sewer User Pay Utility: 2.85% user fee increase
• Solid Waste User Pay Utility: no change

Also in accordance with the Community Charter, Council must adopt the Development Cost
Charge Reserve (DCC) Fund Expenditure Bylaw 2018 No. 5343 authorizing the expenditure of
funds from DCC Reserves for 2018 DCC capital projects, including related debt servicing, as
well as DCC capital projects in progress from prior years.

1Universal Services: Parks Utility Fund, Transportation Utility Fund, Stormwater Utility Fund and General
Fund which includes Fire Services, Police Services, Recreation and Cultural Services, Facility
Management and General Government.

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
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PURPOSE:

The purpose of this report is to bring forward the Langley 2018 – 2022 Five-Year Financial Plan
Bylaw 2018 No. 5342 and the Development Cost Charge Reserve Fund Expenditure Bylaw
2018 No. 5343 for three readings.

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
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DISCUSSION/ANALYSIS:
Langley 2018 – 2022 Five-Year Financial Plan Bylaw 2018 No. 5342
The 2018 – 2022 Five-Year Financial Plan was developed based on resolutions and information
from various discussions with Council up to February 5, 2018.

Universal Services revenue budget reflects a 2.47% property tax rate increase, net of growth
from new construction of 3.00%.

Given the current challenging economic environment, there is tremendous pressure on


municipalities to keep increases down. For the budget year 2018, that means a base level
increase of 1.95% is required to offset general inflation and to maintain existing services levels.

Tax Revenue
UNIVERSAL SERVICES Increase
(Base)
Core Property Tax Increase 1.41%
Operating Impact of Capital and Development 0.29%
Aldergrove Facility Operating 0.25%
Universal Services Property Taxes - Base 1.95%

Over and above a core increase of 1.41%, the table above shows the base level adjustment
includes increased operating costs associated with ongoing capital programs and development
assets and an amount set aside to establish an operating budget for the new community centre
in Aldergrove.

Council has approved a further 0.52% Universal Services increase as summarized below,
showing a continued commitment to infrastructure and protective services and providing support
resources in response to growth and legislative requirements. See Attachment A for a more
detailed listing of items included in the categories below.

Tax Revenue
UNIVERSAL SERVICES
Increase
(With Additional Items)
(Total)
Core Property Tax Increase 1.41%
Operating Impact of Capital and Development 0.29%
Future Aldergrove Facility 0.25%
Universal Services Property Taxes - Base 1.95%
Commitment to Infrastructure 1.26%
Commitment to Protective Services 0.14%
Other Positions and Programs 0.38%
Development Revenue in Support of Infrastructure (1.26%)
Additional Items for Council Consideration 0.52%
Universal Services Property Taxes 2.47%

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
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The household impact of 2018 adjustments is an additional $48 ($71 in 2017) per year or $4.00
per month ($5.92 in 2017).

% Annual Monthly
UNIVERSAL SERVICES
Change Change Change
Parks 0.04 1 0.08
Transportation (Roads) 1.03 20 1.67
Stormwater 0.34 7 0.58
General Tax – Protective Services 1.17 23 1.92
General Tax – All Other* (0.11) (3) (0.25)
Universal Services Property Taxes 2.47 48 4.00

*General Tax – All Other includes, recreation and culture, facility maintenance, community development, finance,
human resources, corporate services, mayor and council and administration.

The following table shows the property tax increase for each year 2018 to 2022, including all
additional items summarized above.

UNIVERSAL SERVICES
2018 2019 2020 2021 2022
Base Increase Plus Additional Items
Property Tax Revenue Increases 2.47% 2.81% 1.95% 1.95% 1.95%

Years 2019 to 2022 include only base budget amounts plus annualization of RCMP Members
and Debt Servicing in year two of the plan.

User Pay Utility revenue budgets reflect 2018 User Pay Utility rate increases of 1.25% for
Water, 2.85% for Sanitary Sewer and no change for Solid Waste. An estimated growth rate for
new users joining the system has been estimated at 2.00%.

The annual impact of proposed adjustments on a typical household subscribing to each service
is a $6.26 increase for water, a $12.06 increase for sanitary sewer and no change in the base or
cart fee for solid waste management (includes garbage and organics collection).

Percent Annual Rate Annual Flat


USER PAY UTILITIES
Change Change Rate
Water 1.25% $6.26 $507.23
Sanitary Sewer 2.85% $12.06 $435.08
Solid Waste (garbage and organics collection)** 0.00% $0.00 $290.00

**Solid Waste Single Family Rate - $290 ($140 base rate plus $150 cart rate). For Multi-Family $215 ($140 base
rate plus $75 cart rate)

Adjustments in User Pay revenue are required to offset general inflation, salary and wage
increases, major and regional contract increases (water and liquid waste), capital infrastructure,
construction and improvements, and related debt servicing.

On July 20, 2015, the Township transitioned from manual to cart-based garbage and organics
collection. The new collection methodology, combined with Metro Vancouver’s lower municipal
tipping fee, is expected to result in an initial program cost reduction of between 4 to 6% over the

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
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first two years, depending on waste diversion rates achieved. In anticipation of cost reductions
and the elimination of one-time start-up costs, the base rate and cart fee have been maintained
at 2017 levels for 2018.

The following are proposed User Pay Utility rate increase projections for the five-year period of
the financial plan.

USER PAY UTILITIES 2018 2019 2020 2021 2022


Water 1.25% 1.50% 1.50% 1.50% 1.50%
Sanitary Sewer 2.85% 4.48% 4.00% 3.81% 1.73%
Solid Waste 0.00% 1.50% 1.50% 1.50% 1.50%

Capital Program Funding Sources


The capital program is only partially funded from General and Utility Fund revenues with the
majority of funding coming from sources such as reserves and surplus, development cost
charges receipts, senior government grants, local area service funds and, as a last resort, from
debt financing.

The 2018 Capital Budget includes 2017 capital carry-forward projects and 2018 new capital
project requests. A listing of funded 2018 capital projects is available upon request.

Operating Budget Funding Sources


Revenue Sources: Operating Budget Capital Budget
Proportion of Total Revenue Funding Sources Funding Sources
Property taxes 58% 3%
Sale of Service – Utilities 18% 1%
Sale of Service - Other 10% 0%
Other sources 9% 42%
Transfer from own funds 5% 39%
Proceeds from borrowing 0% 15%
Total 100% 100%

The table above reflects Revenue raised from each funding source in 2018. Property taxes
form the greatest proportion of operating revenue for the Township and they provide a stable
and consistent source of revenue for many services that are difficult or undesirable to fund on a
user-pay basis. Such services include parks, transportation, stormwater, fire protection, policing
services, recreation and culture, facility maintenance and general government. For these
reasons, property taxation will continue to be a major source of the Township revenue.

User fees and charges are the second largest portion of general operating revenue. Many
Township services, such as water, sanitary sewer, and solid waste (including garbage and
organics collection and disposal), are charged on a user-pay basis, which ensures they are paid
for by taxpayers receiving these services.

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
Page 6 . . .

One-time Items and Carry Forward Items


As in previous years, the Financial Plan includes one-time operating items and capital funded
from prior year surplus.

Budgeted one-time items may include specific Council directives, expenditures to meet one-time
commitments, seed money for the commencement of programs and/or services, repayment
and/or pay-down of debt obligations, expenditures to meet anticipated labor and/or legal
settlements, and funding of one-time goods and/or services. One-time items are funded from
prior year surplus and reserves and, as such, have no impact on current or future property tax
rates.

Budgeted carry-forwards reflect one-time operating projects and/or capital projects that were
fully funded in a previous year but not completed because of changes in operational priorities or
delays in budgetary and regulatory approvals. They may also include programs and/or projects
that span multi-periods. Budgeted carry-forwards have no impact on the property tax rate for
the current or future periods.

The data presented below forms part of the Langley 2018 – 2022 Five-Year Financial Plan
Bylaw 2018 No. 5342 It represents past practices and discussions with Council during budget
deliberations.
Distribution of 2017 (2016) property taxes among the various property classes
2017 2016
Property
Property Class Description Property tax Property tax
Class
Revenue % Revenue %
1 Residential 62.03% 61.65%
2 Utilities 1.01% 1.03%
4 Major Industry 0.24% 0.21%
5 Light Industry 9.91% 10.09%
6 Business 26.02% 26.20%
8 Recreation 0.20% 0.21%
9 Farm 0.59% 0.61%
Total 100.00% 100.00%

The distribution of property tax revenue among the various property classes is presented in the
table above. The practice of Council has been to set tax rates in order to maintain reasonable
tax stability in compliance with the Community Charter. This is accomplished by maintaining the
proportionate relationship provided above between the property classes. (Property classes are
defined and values determined by British Columbia Assessment).

Use of Permissive Tax Exemptions


The Community Charter provides municipalities the ability to grant permissive exemptions under
Sections 244, 225 and 226. The Township’s permissive exemption policy sets the parameters
under which Council considers applications for permissive exemptions from property taxes from
organizations that are eligible for such exemptions.

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
Page 7 . . .

The Township grants permissive exemptions for buildings for public worship; not-for-profit and
charitable organizations and community halls; and heritage properties. Council supports,
through permissive exemptions from property taxes, organizations that provide services that
fulfill some basic need, improve the life of Township residents and are compatible with or are
complementary to the services offered by the Township.

Per Council Report 17-99, dated October 2, 2017, 2018 Council approved permissive tax
exemptions are calculated to be approximately $1,072,091, which is approximately equal to
89% of a 1.00% (2017- 86%) property tax revenue increase 2 .

2018 2017
Charitable and Not-For-Profit $ 516,568 $ 493,738
Churches $ 539,036 $ 546,984
Heritage Properties $ 16,487 $ 21,035
Total $ 1,072,091 $ 1,061,757

Development Cost Charge Reserve Fund Expenditure Bylaw 2018 No. 5343

In accordance with the Community Charter, Council must adopt a Development Cost Charge
Reserve (DCC) Fund Bylaw authorizing the expenditure of funds from the DCC Reserve.
Development Cost Charge Reserve Fund Bylaw 2018 No. 5343 will authorize the expenditure of
$61,290,946 from the Development Cost Charge Reserve for 2018 DCC capital projects,
including related debt servicing, as well as DCC capital projects in progress from prior years
(carry-forward).

Respectfully submitted,

Karen Sinclair
DIRECTOR OF FINANCE
for
FINANCE DIVISION

ATTACHMENT A Additional 2018 Budget Items

2 1% Universal Services Property Tax Increase for 2018 = $1,203,200

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LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW AND DEVELOPMENT COST
CHARGE RESERVE FUND EXPENDITURE BYLAW 2018
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Attachment A - Additional 2018 Budget Items


In addition to the base increase presented above, a number of ‘Additional Items’ have been
submitted for Council consideration. The table below shows a breakdown of property tax
percentage increases for ‘2018 Additional Items’.

2018
Percentage
UNIVERSAL SERVICES – Property Tax Changes Additional
Increases
Items
Core Property Tax Increase 1.41%
Operating Impact of Capital and Development 0.29%
Aldergrove Facility Operating 0.25%
Universal Services Property Tax Revenue Change $2,350,744 1.95%
Transportation Infrastructure Capital Funding $500,000 0.41%
Facility Infrastructure Capital Funding $500,000 0.41%
Stormwater Infrastructure Capital Funding $250,000 0.22%
Parks Infrastructure Capital Funding $200,000 0.17%
Infrastructure Asset Technician $57,700 0.05%
Commitment to Infrastructure $1,507,700 1.26%
Development Revenue increase ($1,507,700) (1.26%)
Development Revenue in Support of Infrastructure ($1,507,700) (1.26%)
RCMP, 4 Members, Starting October 1st $167,849 0.14%
Soil Bylaw Officer $0 0.00%
Commitment to Protective Services $167,849 0.14%
Gateway of Hope $100,000 0.08%
Airport Maintenance, Fueling and Office Support $118,537 0.10%
Recreation facility extended hours $239,546 0.20%
Other $458,083 0.38%
Additional Items for Council Consideration $625,932 0.52%
Universal Services Property Taxes $2,976,676 2.47%

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THE CORPORATION OF THE TOWNSHIP OF LANGLEY

LANGLEY 2018 – 2022 FIVE-YEAR FINANCIAL PLAN BYLAW 2018 NO. 5342

EXPLANATORY NOTE

The Langley 2018 - 2022 Five-Year Financial Plan Bylaw 2018 No. 5342 authorizes the
expenditure of funds for the Municipality. The Langley 2018 - 2022 Five-Year Financial Plan
Bylaw 2018 No. 5342 is prepared pursuant to Section 165 of the Community Charter and is
required to be adopted by Council prior to the Tax Rates Bylaw and May 15, 2018.

An expenditure that is not provided for in the 2018 - 2022 Five-Year Financial Plan is not
lawful.

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THE CORPORATION OF THE TOWNSHIP OF LANGLEY

LANGLEY 2018 - 2022 FIVE-YEAR FINANCIAL PLAN BYLAW 2018 NO. 5342

A bylaw to establish the Five-Year Financial Plan from 2018 to 2022.

WHEREAS Section 165 of the “Community Charter” requires that the Corporation of the
Township of Langley adopt a Five-Year Financial Plan prior to approval of the Tax Rates Bylaw
and May 15, 2018:

NOW THEREFORE, the Local Government Council of The Corporation of the Township of
Langley, in Open Meeting Assembled, ENACTS AS FOLLOWS:

1. This bylaw may be cited for all purposes as the “Langley 2018 - 2022 Five-Year Financial
Plan Bylaw 2018 No. 5342”

2. Schedule “A”, being the Revenue Plan Objectives and Policies, attached hereto and forming
part of this bylaw is hereby adopted as the 2018 – 2022 Five Year Financial Plan of The
Corporation of the Township of Langley.

3. Schedule “B”, being the Financial Plan, attached hereto and forming part of this bylaw is
hereby adopted as the 2018 - 2022 Five Year Financial Plan of The Corporation of the
Township of Langley.

READ A FIRST TIME the day of , 2018


READ A SECOND TIME the day of , 2018
READ A THIRD TIME the day of , 2018
RECONSIDERED AND ADOPTED the day of , 2018

Mayor Township Clerk

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Bylaw No. 5342
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THE CORPORATION OF THE TOWNSHIP OF LANGLEY


LANGLEY 2018 - 2022 FIVE YEAR FINANCIAL PLAN BYLAW 2017 NO. 5342
SCHEDULE “A” – REVENUE PLAN OBJECTIVES AND POLICIES

In accordance with the Community Charter disclosure requirements the Township of Langley
discloses the following information.

1. The proportions of revenue proposed to come from the various funding sources;
2. The distribution of property taxes among property classes; and
3. The use of permissive tax exemptions.

1. Proportion of total revenue from various funding sources

Operating Budget Capital Budget


Revenue Source
Funding Sources Funding Sources
Property taxes 58% 3%
Sale of Service – Utilities 18% 1%
Sale of Service - Other 10% 0%
Other sources 9% 42%
Transfer from own funds 5% 39%
Proceeds from borrowing 0% 15%
Total 100% 100%

The proportion of total revenue to be raised from each funding source in 2018 is presented in
the table above. Property taxes form the greatest proportion of operating revenue for the
Township. Property taxes provide a stable and consistent source of revenue for many
services that are difficult or undesirable to fund on a user-pay basis. These include services
such as fire protection, policing services, transportation and so forth.

User fees and charges is the second largest portion of general operating revenue. Many
Township services, such as water, sewer, and garbage collection are charged on a user-pay
basis which ensures they are paid for by taxpayers receiving these services.

The capital program is only partially funded from General and Utility Funds revenues with the
majority of funding coming from sources such as reserves and surplus, development cost
charges receipts, senior government grants, local area service funds and, as a last resort,
from debt financing.

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Bylaw No. 5342
Page 3

2. Distribution of 2017 property taxes among the various property classes

Property Property Class Property tax


Class Description Revenue %
1 Residential 62.03%
2 Utilities 1.01%
4 Major Industry 0.24%
5 Light Industry 9.91%
6 Business 26.02%
8 Recreation 0.20%
9 Farm 0.59%
Total 100.00%

The distribution of property tax revenue among the various property classes is presented in
the table above. The practice of Council has been to set tax rates in order to maintain
reasonable tax stability in compliance with the Community Charter. This is accomplished by
maintaining the proportionate relationship provided above between the property classes.
(Property classes are defined and values determined by British Columbia Assessment).

3. Use of Permissive Tax Exemptions

The Community Charter provides municipalities the ability to grant permissive exemptions
under Sections 244, 225 and 226. The Township’s permissive exemption policy sets the
parameters under which Council considers applications for permissive exemptions from
property taxes from organizations which are eligible for such exemptions.

Permissive exemptions are granted for buildings used for public worship; not-for-profit and
charitable organizations and community halls; and heritage properties. Council supports,
through exemptions from property taxes, organizations which provide services that fulfill some
basic need, improve the life of Township residents and are compatible with or are
complementary to the services offered by the Township.

Council approved permissive tax exemptions for 2018 are estimated to be at approximately
$1,072,091 (2017: $1,061,757) which is approximately equal to 89% of a 1.00% property tax
revenue increase for 2018.

Amount
Charitable and Not-For-Profit $516,568
Churches $539,036
Heritage Properties $16,487
Total $1,072,091

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Bylaw No. 5342
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THE CORPORATION OF THE TOWNSHIP OF LANGLEY


LANGLEY 2018 - 2022 FIVE YEAR FINANCIAL PLAN BYLAW 2018 NO. 5342
SCHEDULE “B” – FINANCIAL PLAN

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THE CORPORATION OF THE TOWNSHIP OF LANGLEY

DEVELOPMENT COST CHARGE RESERVE FUND


EXPENDITURE BYLAW 2018 NO. 5343

EXPLANATORY NOTE

Bylaw 2018 No. 5343 provides for the 2018 Capital Expenditure Program (and related debt)
from the Development Cost Charge Reserve Fund as provided by the 2018 – 2022 Five Year
Financial Plan. The projects are for road, stormwater, sewer, water services and for
parkland acquisition and development.

Expenditures have been included in the DCC Expenditure Bylaw, even when it looks like
there are not enough funds available, in the event that enough DCC funds are received
during the year. Projects will only proceed when sufficient funds are available.

Funds that become available in the Parkland Acquisition DCC Reserve, Water DCC
Reserve, Stormwater DCC Reserve, and Roads DCC Reserve are first directed towards
payment of the annual debt.

Presently, there are estimated expenditures under the bylaw in the amount of $61,290,946,
which include capital carry-forwards from prior years, current debt payments and new capital
projects for 2018.

Should any of the above-noted monies remain unexpended at the end of a project; the
unexpended balance will be returned to the credit of the reserve fund.

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THE CORPORATION OF THE TOWNSHIP OF LANGLEY

DEVELOPMENT COST CHARGE RESERVE FUND


EXPENDITURE BYLAW 2018 NO. 5343

WHEREAS it is deemed expedient to expend monies set aside in the Development Cost
Charge Reserve Fund established pursuant to Bylaw 1980 No.1946 and interest earned
thereon for the following purposes:

TOTAL
Roads 25,417,871
Stormwater 3,614,036
Sewer 8,861,710
Water 6,035,588
Parkland 13,967,260
Park Development 3,394,481
TOTAL 61,290,946

NOW THEREFORE, the Municipal Council of The Corporation of the Township of Langley, In
Open Meeting Assembled, ENACTS AS FOLLOWS:

1. This bylaw shall be cited as “Development Cost Charge Reserve Fund Expenditure
Bylaw 2018 No. 5343”

2. There is hereby authorized to be expended from the monies set aside and any interest
earned thereon pursuant to the Bylaw entitled “Development Cost Charge Reserve Fund
Bylaw 1980 No. 1946”, a sum not exceeding sixty-one million two hundred ninety
thousand and nine hundred and forty-six dollars for capital improvements and debt
repayment as aforementioned.

Should any of the above-mentioned funds remain unexpended, after the expenditures hereby
authorized have been made, the unexpended balance shall be returned to the credit of the
said Reserve Fund.

READ A FIRST TIME the day of , 2018


READ A SECOND TIME the day of , 2018
READ A THIRD TIME the day of , 2018
RECONSIDERED AND ADOPTED the day of , 2018

Mayor Township Clerk

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