Project Budget Tracking | Business | Technology

Appendix D

BUDGET PLANNING & TRACKING SHEET
PROJECT TITLE: PROJECT SPONSOR: PROJECT MANAGER: SAP Cost Centre: SAP Fund Code: Report Date: SAP data date: ORIGINAL COST ESTIMATE Original Concept Budget Salaried/Contract Staff: Consultant Staff: Software: Hardware: Other Costs: Total Allocated Budget

Current Forecast Summary Staff Costs: Non Staff Costs Current Forecast Total Forecast Remaining 0 0 0 0 0 0 Actual 0 0 0

0

Variance 0

REMAINING COST ESTIMATE - TIME PHASED Jan 0 Feb 0 Mar 0 Apr 0 May 0 Jun 0 Jul 0 Aug 0 Sep 0 Oct 0 Nov 0 Dec Total 0 Actual to Date

Salaried Staff HEW Level Annual Salary 0 0 0 0 0 0 0 0 0 0 0 0 Total Non Staff Costs Item 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Months EFT % typical month Base + On-cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Role & Name

39675521.xls

1

02:36:29 09/08/2010

Report Date: 30-Dec-99 SAP data date: 30-Dec-99 Graph Data (Cumulative) Month Allocated budget Original Cost Estimate Actuals (in SAP) Commitments (in SAP) Actuals + Commitments (in SAP) Remaining Forecast Cost Estimate (Actuals + Remaining Costs) $$$$$$$$$$$$$$$$$$$$$$$$Variance to Original Forecast budget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $$$$$$$$$$$$- $- Budget Tracking Chart 1 0.7 0.9 0.PROJECT BUDGET PLANNING & TRACKING GRAPH PROJECT TITLE: PROJECT MANAGER: SAP Cost Centre: SAP Fund Code: 0 0 0 0 ITS Project Office Note: Cells requiring data entry are indicated by grey shading.1 0 Jan Allocated budget Original Cost Estimate Actuals (in SAP) Actuals + Commitments (in SAP) Forecast (Actuals + Remaining Costs) Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Comments: .3 0.6 0.5 0.8 0.2 0.4 0.

868 $68.111 $45.699 $63. Step-1 HEW-03. Step-4 HEW-03.187 $35. Step-2 HEW-06.576 $42.952 $59. Step-2 HEW-01.954 $65.970 $38.326 $62. Step-5 HEW-07.076 $55.307 $61. Step-5 Hew_Level_Abbreviation 1-3 1-2 1-1 2-3 2-2 2-1 3-7 3-6 3-5 3-4 3-3 3-2 3-1 4-4 4-3 4-2 4-1 5-8 5-7 5-6 5-5 5-4 5-3 5-2 5-1 6-5 6-4 6-3 6-2 6-1 7-6 7-5 7-4 7-3 7-2 7-1 8-6 8-5 Salaries as at 31/3/08 $34.157 $56.537 $71. Step-3 HEW-03.962 $50.942 . Step-3 HEW-04.023 $48. Step-2 HEW-07. Step-4 HEW-07. Step-2 HEW-03. Step-4 HEW-04.484 $35.130 $60.996 $53.717 $39.263 $56. Step-1 HEW-07.770 $70. Step-7 HEW-05. Step-2 HEW-05.227 $37. Step-1 HEW-08. Step-6 HEW-05.982 $49.892 $37. Step-6 HEW-08. Step-5 HEW-05.964 $47.539 $67.Salary Classification Hew Level HEW-01.020 $54. Step-1 HEW-02. Step-3 HEW-06.754 $41. Step-1 HEW-05. Step-3 HEW-01. Step-8 HEW-05. Step-2 HEW-02.186 $39.817 $57. Step-6 HEW-07.981 $51. Step-6 HEW-03. Step-3 HEW-05. Step-5 HEW-06.197 $48. Step-2 HEW-04. Step-4 HEW-05.059 $45. Step-1 HEW-06.399 $43. Step-4 HEW-06. Step-1 HEW-04.242 $66. Step-7 HEW-03. Step-5 HEW-03. Step-3 HEW-07. Step-3 HEW-02.246 $44.968 $40.

291 $83.862 $82.936 $85. Step-3 HEW-09. Step-1 8-4 8-3 8-2 8-1 9-4 9-3 9-2 9-1 10-1 $73.346 $88.395 $74.169 .333 $77. Step-4 HEW-09. Step-1 HEW-09.HEW-08. Step-4 HEW-08. Step-3 HEW-08.620 $87. Step-1 HEW-10A.843 $76. Step-2 HEW-09. Step-2 HEW-08.

rem months.Initial Completion at start of year Put names. if you have SAP data as at the end o or March columns. Put other known costs in the Other Cost area. Any planmned expenditure that has n At the end of the update.e. will not start until March or will finish in September. Attempt to match actual expenditure aga expenditure has not occurred then consult with Project Manager and adjust accordingly. Any actual expenditure needs to be shown in the Actual to Date column on the far right of the spreadsheet. For example. there should be no values in past month columns. HEW levels and fractions in the Salaried Staff area. The sheet will forecast a monthly salary for each entry and cal If it is know that some positions will not be filled in particular months i. Give a brief description for each item and put estimates in the approporiate mon Each month Obtain SAP report from Corporate Services Compare the forecast expenditure for the month just ended with that reported in SAP. . The total forecast amount will be automatically adjusted.

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