Venue Finding & Event Management Services
Our Services Ellis Salsby Ltd offers a complete event solution for conferences, meetings and events. We will establish what is important to you and your organisation and using our event management expertise and experience we will help you to consider all aspects of organising and operating your event. Working within our Service Level Agreement we can be completely or partially involved and will advise accordingly. Site Inspections ± once you have considered the options our venue finding service has sourced for you, we can accompany you on site inspection visits to evaluate the suitability of the venues for your event; taking into consideration value for money, logistics and the 'feel' of the venue. Contract Negotiations - minimum numbers, allocated meeting rooms, terms of payment, accounting instructions and who at the venue is running your event are all crucial; and often overlooked; aspects of negotiations. We will ensure the 'small print' is scrutinised to fairly protect both you and your confirmed venue. Throughout the booking process we monitor our service level delivery with the use of Evaluation Questionnaires and post event feedback. Information gained is proactively shared to ensure continual improvement of our service. Event management information can be tailored to suit your specific needs. Standard reporting includes:
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Spend by booker / cost centre Savings Bed nights Booking trends.
Venue Finding Service
Contact us to locate and research suitable venues for any type of meeting or event! In order to ensure we fully understand your requirements; it is always best to talk initially with a member of our team who will establish your specific venue requirements and expectations giving us a better chance of finding the best available venue/facilities for your event. Our venue finding service caters for events which fall into the following main categories:
Our training administration model will complement your training team and make significantly better use of your budget as we will be able to offer a bespoke service. Call us now on 0845 241 5150 or get in touch via our contact form. costed accordingly. Small administration training companies or companies with significant training requirements have identified that it is more cost effective to outsource the administration training process on a demand basis. we will advise you on the most cost effective way of resourcing your project and save you the hassle of recruiting suitable personnel.y y y y y y y
Training Courses UK & Overseas Conferences Road Shows Team Building Days Dinners & Dinner Dances Seminars Assessment Days
Training Administration Service
This area of our business is seeing significant growth as companies realise the benefits of outsourcing some of their non core services. Our team can manage and operate your:
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Initial training needs analysis Course registration Trainer contracts Joining instructions Delegate evaluations
We will provide pre determined reports and analysis to your organisation and respond to ad hoc requests. to offer the best possible admin training solutions to grow your business. Using our training administration service.
speakers and timings Provide an experienced team to project manage your event and regularly report to you at team meetings Help you to locate the ideal venue or series of venues Provide a registration desk and comprehensive onsite support Design sponsorship packages Create an associated exhibition area and liaise with exhibitors and sponsors Contact. We will search the scheduled airlines as well as budget operators and if your group is large enough we will consider with you the cost effectiveness of charter. gala dinners and entertainment Recommend professional hosts and facilitators
We can offer travel solutions for all eventualities. coaches and ferries.
. such as online delegate registration. For your event. On occasions we will advise you on an alternative form of transport or offer a more convenient departure location to minimize costs. we can:
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Use your branding.
We also recognise that event managers may want to keep control of certain areas and only outsource individual services. choose workshops and pay any fees Design invitation mailings and plan a marketing campaign Provide advice on agenda development.Conference Management Services
We will take on and deliver your project in it's entirety if you want the burden of organisation lifted from your shoulders. you can select from the list below or brief us to do everything. register their place. From complete itineraries to one off trips. whatever mode of transport is appropriate we can book it. Rail travel can also be booked along with limousines. you probably have a lot of other things to do at the same time. After all. brief and manage your speakers and contributors Provide a stage set backdrop and expert audio visual support Produce delegate packs and print collateral materials and signage Design and produce delegate badges Organise receptions. taxis. Hence to provide you with a tailored solution. or create a brand and logo for your conference Create a website for delegates to gain information.
Call us now on 0845 241 5150 or get in touch via our contact form
. and the savings made on your behalf. View our case studies for more information. We are also able to offer a bespoke booking service for events ranging from conferences to exhibitions. This can be offered as an online service and can be accessed via our events accommodation. If you are organizing an event but want the delegates to be responsible for their own reservations.Call us now on 0845 241 5150 or get in touch via our contact form. we will block book bedrooms in a specific location on your behalf and allocate them to individuals as and when they contact us with their requirements. We will build up a profile of your specific requirements and provide you with management information to enable you to keep track of your expenditure.
Whether you are looking to book bedrooms locally or on the other side of the globe our team will source the best locations and negotiate competitive rates on your behalf.
Workforce Incentive Events
If your objective is to reward and motivate your team and you are looking for something out of the ordinary either in the UK or overseas . every event presents its own challenges and we will work with you to ensure a workable solution is found at all times. Our expertise will help to create an experience to be remembered.we have a wealth of knowledge and contacts to offer you imaginative solutions for your event. from exciting destinations. well organized travel arrangements and transfers.. Call us now on 0845 241 5150 or get in touch via our contact form
Incentive trip for the financial sector
Brief A large UK financial institution requested that we source a themed overseas incentive for 30 top performing sales staff plus partners. A detailed itinerary was put together to include all meals. Solution We were instrumental in choosing 'Prohibition' as the theme and Chicago was the ideal location for an incentive with this theme. expert on-site management and venue liaison and supportive DMC¶s. innovative gifts. Over the past 18 years we have handled and operated small intimate and larger scale events alike.. View our case studies for more information. sightseeing visits and something a little out of the ordinary.
. The objective was to reward a high achieving and motivated group of sales people and to incentivise them for the coming year.
Guests travelled from two UK airports for a 4 day trip staying at the world famous 1920's inspired Drake Hotel which was ideally located with fantastic views on the 'Magnificent Mile' close to Oak Street Beach and Lake Shore Drive. no budgets were in place and customers were free to charge all items to the main account. delegates attended an afternoon conference session with motivational speaker whilst their partners were offered a pamper session in the hotel Spa or could join a trip into nearby Cardiff whilst gifts were placed in each of their rooms. Solution A bespoke booking procedure was established which involves ESL providing 24/7 cover over 365 days.
.000 per person. We will work within our clients purchasing guidelines to control and track expenditure which has halved their costs in this sector over the past two years. Drawing on the 'prohibition' theme. We achieved the allocated budget of £1. Once authorised ESL sensitively handles the customer and their family. guests dined at authentic gangster frequented pizza houses. Benefits The group stayed together for the majority of the trip as it was heavily scheduled to encourage teambuilding. place of work etc.
Emergency accommodation programme
Brief An international house building company were looking for an efficient and cost effective solution for booking emergency accommodation for customers who experience snagging issues with their new homes shortly after moving in. listening to their personal family needs eg. location of schools. Benefits The proactive service we offer provides excellent customer service to our clients' customers.
Residential Conference and dinner
Brief An event with the 'wow' factor was the brief given to us by a luxury car manufacturer who were looking to hold a short motivational conference followed by an evening of entertainment for 500 guests with overnight accommodation. took a tour around the district famous for the St Valentines Day massacre finishing with Dinner at a 'Speakeasy' and took part in a treasure hunt around the sights of the city. They required a 24/7 service where previously accommodation had been booked by staff who were inexperienced in this field. Accommodation is booked and confirmed and billed back to ESL. Solution Taking exclusive use of the Celtic Manor Resort near Newport.
as they were the ambitious high flyers of the future.
Residential training courses
Brief One hundred delegates based in 8 locations throughout the UK were to attend three. They were looking to move away from the traditional presentation in a conference room and wanted a cost effective and interesting way of providing something different. The feedback received from their guests was 'the best yet'.Late afternoon. a children's party was arranged complete with clowns.000 delegates. The children were looked after by a troop of baby sitters when their parents attended the evening event. bouncy castle and party food. Solution Working in consultation with the client. The role ESL took was to completely manage and control the event. Benefit A highly visual Company launch was achieved and successfully communicated to over 5. a meeting room was required for refreshments and the presentation and more importantly. the solution was to offer a specially customised coach (as seen in the Churchill advert!) complete with 'wrap' which would act as transportation for key team members as well as an exhibition facility and sleeping accommodation. A lavish five course dinner was followed by an Abba Tribute Band and a Radio One DJ playing until the early hours. Working with the various speakers.
. At each location. Budgets were tight.
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we initially sourced the venue and liaised with the hotel management managed the rooming list and individual guest requirements co-ordinated the entertainment and allocations for activities facilitated room drops organised menu planning and arranged a tasting afterwards prepared an expenditure list including event management charges
Benefits After the initial briefing and budgeting criteria were agreed 9 months prior. our client was happy for us to make decisions on their behalf and attend monthly planning meetings.
New company launch
Brief We were asked to put together a 24 date UK launch tour to promote the creation of a brand new company in the finance sector. magicians. two day residential training courses. we created a schedule for maximum coverage of the country and delegates registered online to attend the seminars. but delegate expectation was high. conspicuous parking for the coach.
Concept & Theme Development Site Inspection. Negotiations & Booking Signage Travel & Lodging Reservations Invitations Decorations Welcome Gifts & Awards Entertainment Selection Press & Publicity Event Consulting Production Coordination Catering Arrangements VIP. Benefit This was a highly successful training programme which delivered the objectives of all involved Corporate Event
Registration Services Marketing & Promotion Event Staffing
Logistical Planning Event Marketing Offsite Dinners.
Easily accessible. Selection. but quiet.Solution Exceptional rates were negotiated at strategically placed residential training centres throughout the country. A number of value added extras were built into the package eg:
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upgraded bedrooms fresh cream cakes with afternoon tea extra equipment larger training rooms an additional syndicate free of charge free room hire for private dining in the evening. Spouse and Children Arrangements
. Activities & Tours Speaker. locations were carefully chosen that did not provide any local distractions for the delegates. Exhibitor & Sponsor Management Ground & Air Transportation Materials & Program Coordination Needs Assessment.