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PowerPoint 2007 Shortcuts

Start the presentation from the
n, enter, page
Perform the next animation or
down, arrow right,arrow
advance to the next slide.
down, or spacebar
p, page up, arrow
Perform the previous animation or
left, arrow up,
return to the previous slide.
number+enter Go to slide number.
Display a blank black slide, or return
b or . to the presentation from a blank
black slide.
Display a blank white slide, or return
w or , to the presentation from a blank
white slide.
Stop or restart an automatic
esc or - End a presentation.
e Erase on-screen annotations.
Go to the next slide, if the next slide
is hidden.
t Set new timings while rehearsing.
o Use original timings while rehearsing.
Use a mouse click to advance while
1+enter Return to the first slide.
Redisplay hidden pointer or change
the pointer to a pen.
Redisplay hidden pointer or change
the pointer to an arrow.
Hide the pointer and navigation
button immediately.
Hide the pointer and navigation
button in 15 seconds.
shift+f10 Display the shortcut menu.
Go to the first or next hyperlink on a
Go to the last or previous hyperlink
on a slide.
enter while a hyperlink is Perform the "mouse click" behavior
selected of the selected hyperlink.
Start the presentation from the slide
you are currently on.
1. Work with Text and Objects
alt+shift+arrow left Promote a paragraph.
alt+shift+arrow right Demote a paragraph.
alt+shift+arrow up Move selected paragraphs up.
alt+shift+arrow down Move selected paragraphs down.
alt+shift+1 Show heading level 1.
alt+shift++ Expand text below a heading.
alt+shift+- Collapse text below a heading.
shift+arrow right Select one character to the right.
shift+arrow left Select one character to the left.

tab or shift+tab until the Select an object (with an object object you want is selected). ctrl+shift+arrow left Select to the beginning of a word. ctrl+a (in the Slide Sorter Select all slides. arrow up Move one line up. arrow left Move one character to the left. Select an object (with text selected esc inside the object). arrow down Move one line down. ctrl+arrow left Move one word to the left. Decrease the font size of the ctrl+shift+. ctrl+shift+arrow right Select to the end of a word. ctrl+shift+v Paste formatting only. shift+arrow up Select one line up. . Basic Text Navigation and Formatting ctrl+shift+f Change the font. delete Delete one character to the right. Increase the font size of the selected ctrl+shift+. ▲ up 2. ctrl+arrow right Move one word to the right. ctrl+c Copy selected object. ctrl+home Move to the beginning of a text box. move to the next title or body text placeholder. ctrl+end Move to the end of a text box. ctrl+x Cut selected object. ctrl+y Redo the last action. If it is the last ctrl+enter placeholder on a slide. tab) backspace Delete one character to the left. home Move to the beginning of a line. ctrl+shift+p Change the font size. end Move to the end of a line. selected Select text within an object (with an enter object selected). ctrl+arrow down Move down one paragraph. ctrl+backspace Delete one word to the left. ctrl+delete Delete one word to the right. ctrl+alt+v Paste special. arrow right Move one character to the right. ctrl+v Paste cut or copied object. text. shift+arrow down Select one line down. view) ctrl+a (On the Outline Select all text. ctrl+z Undo the last action. In Microsoft Office PowerPoint. ctrl+arrow up Move up one paragraph. ctrl+shift+c Copy formatting only. selected text. this will insert a new slide with the same slide layout as the original slide. ctrl+a (on the Slides tab) Select all objects.

alt+L Tools button: Show the Tools menu. Views button: Switch among alt+5 available folder views. ctrl+tab Insert a tab in a cell in table. Manage Open and Save As dialog boxes alt+1 Go to the previous folder. ctrl+u Apply an underline. or uppercase. ctrl+L Left align a paragraph. ctrl+r Right align a paragraph. Apply subscript formatting ctrl+= (automatic spacing). ctrl+shift+. ▲ up 4. enter Start a new paragraph in table. arrow down Move to the next row in table. Apply superscript formatting ctrl+shift++ (automatic spacing). ctrl+k Insert a hyperlink. shift+f4 Repeat the last Find action. Open the Font dialog box to change ctrl+t the formatting of characters. lowercase. ctrl+shift+v Paste formats. ▲ up 3. ctrl+e Center a paragraph. tab Move to the next cell in table. Open the Font dialog box to change ctrl+shift+p the font size. tab at the end of the last Add a new row at the bottom of the row table in table. Up One Level button: Open the folder alt+2 up one level above the open folder. . Change the case of letters between shift+f3 sentence. Decrease the font size. shift+tab Move to the preceding cell in table. ctrl+shift+. ctrl+j Justify a paragraph. Increase the font size. shift+f4 Repeat the last Find action. ctrl+f Open the Find dialog box. ctrl+h Open the Replace dialog box. Change Fonts and Formatting Open the Font dialog box to change ctrl+shift+f the font. ctrl+shift+c Copy formats. Delete button: Delete the selected alt+3 or delete folder or file. arrow up Move to the preceding row in table. Remove manual character ctrl+spacebar formatting. ctrl+i Apply italic formatting. Create New Folder button: Create a alt+4 new folder. such as subscript and superscript. ctrl+b Apply bold formatting.

enter Start a new paragraph. respectively. Manage Smart Tags Display the menu or message for a smart tag. ctrl+spacebar. j. f5 Refresh the file list. Open the selected box. f. When a menu or submenu is visible. end respectively. Display the full set of commands on ctrl+arrow down the task pane menu. ▲ up 7. Select the next item on a smart tag arrow down menu. ▲ up 5. Move among choices on a selected submenu. You may need to press F6 more than once When a task pane is active. page down gallery list. select the first or last command. Move to the top or bottom of the home. open a drop- shift+f10 down menu for the selected gallery item. arrow up Move to the preceding row. ▲ up 6. respectively. Open a shortcut menu. move among certain arrow down or arrow up options in a group of options in a dialogmenu. a. switch to the next smart tag and display its menu or message. c Close a task pane. shift+tab Move to the preceding cell. f4 or alt+i Open the Look in list. If more than one smart alt+shift+f10 tag is present. Move between options or areas in the tab dialog box. shift+tab the next or previous option in the task pane. such as a folder or file. arrow down Move to the next row. Scroll up or down in the selected page up. o Open the Clipboard. tab at the end of the last Add a new row at the bottom of the row table. d. respectively. ctrl+tab Insert a tab in a cell. select tab. Move around in Tables tab Move to the next cell. . on the menu or submenu. PowerPoint Task Panes Move a task pane from another pane in the program window (clockwise f6 direction). end selected gallery list. Display a shortcut menu for a shift+f10 selected item. home. and then pP Launch the Selection pane. alt. alt+h. or perform spacebar or enter the action assigned to the selected button.

Work with Dialog Boxes Move to the next option or option tab group. When a document window is not maximized. Switch to the previous tab in a dialog ctrl+shift+tab box. ctrl+w or ctrl+f4 Close the active window. or between options in a group of options. You may need to press F6 more than once Move to a pane from another pane in shift+f6 the program window (counterclockwise direction). First letter of an option in Open the list if it is closed and move a drop-down list to an option in the list. Close the smart tag menu or esc message. ctrl+shift+f6 Switch to the previous window. ▲ up 8. press ESC. esc cancel a command and close a dialog box. alt+arrow down Open a selected drop-down list. Close a selected drop-down list. or restore a selected ctrl+f10 window. press ESC. Move to the previous option or option shift+tab group. Restore the size of the active window ctrl+f5 after you maximize it. Move between options in an open arrow keys drop-down list. Copy a picture of the selected alt+print screen window to the Clipboard. Perform the action for the selected enter item on a smart tag menu. Press the arrow keys to resize the window and when finished. perform the Move command (on the Control menu for ctrl+f7 the window). When more than one window is open. Use the arrow keys to move the window and when finished. Microsoft Office basics applicable to PowerPoint 2007 alt+tab Switch to the next window. Copy a picture of the screen to the print screen Clipboard. ctrl+f6 switch to the next window. Select the previous item on a smart arrow up tag menu. When a document window is not maximized. Switch to the next tab in a dialog ctrl+tab box. Minimize a window to an icon (works ctrl+f9 for only some Microsoft Office Maximize programs). ▲ up 9. Move a task pane from another pane in the program window (clockwise f6 direction). alt+shift+tab Switch to the previous window. . perform the Size command (on the Control menu for ctrl+f8 the window).

ctrl+shift+s Show or hide a focused item. ctrl+arrow left Move one word to the left. Switch the keyboard focus within the Selection pane between tree view tab or shift+tab and the Show All and Hide All buttons. Move the focus from an item in a arrow left group to its parent group. only) keypad - (on numeric Collapse a focused group. Work with the Selection pane. arrow right right. Cycle the focus through the different f6 panes. end Move to the end of the entry. select or clear the selected check box. Select or cancel selection one shift+arrow left character to the left. Perform the action assigned to the spacebar selected button. ▲ up 10. * (on numeric keypad Expand a focused group and all its only) child groups. Select from the cursor to the end of shift+end the entry. f2 Rename a focused item. . alt+ the letter underlined Select an option. ctrl+shift+b Move a selected item backward. respectively. Move the focus from a group to the arrow right first item in that group. home Move to the beginning of the entry. Select from the cursor to the shift+home beginning of the entry. shift+spacebar or shift+e Cancel selection of a focused item. alt+shift+1 Collapse all groups. shift+f10 Display the context menu. Select or cancel selection one shift+arrow right character to the right. ctrl+arrow right Move one word to the right. alt+shift+9 Expand all groups. nter ctrl+shift+f Move a selected item forward. only) shift+arrow Move the focus to an item and select up or shift+arrow down it. Select or cancel selection one word ctrl+shift+arrow left to the left. Move the focus to a single item or arrow up or arrow down group. spacebar or enter Select a focused item. + (on numeric keypad Expand a focused group. Move one character to the left or arrow left. select or clear a in an option check box. Perform the action assigned to a enter default button in a dialog box. Select or cancel selection one word ctrl+shift+arrow right to the right.

▲ up 11. alt + F Select format painter. Make objects same width / equalize alt + B width. alt + 2 Align objects center. . alt + 3 Align objects right. F1 Zoom in object. alt + N Insert rectangle. ctrl + shift + 3 Align left edge to right edge. alt + R Duplicate object to the right. Make objects same height / equalize alt + H height. Resize/stretch object width to right ctrl + 3 edge. Shortcuts available with PowerPoint ShortcutTools Add-in alt + 1 Align objects left. alt + T Insert textbox.



From here use arrow keys to move by blocks of data. press arrow keys to move to the next nonblank cell in the same column or row as End the active cell. Ctrl+Shift+* (a Select the current region around sterisk) the active cell. Ctrl+Space Select the entire column. 2. Alt+Page Move one screen to the right / Down/Alt+Page to the left in a worksheet. Up Move one cell to the right / to Tab/Shift+Tab the left in a worksheet. in cell with dropdowns or Down autofilter. . left. Display the AutoComplete list Alt+Arrow e. Move to the last cell with Ctrl+End content on a worksheet. Page Move one screen down / one Down/Page Up screen up in a worksheet. Ctrl+g (or f5) Display the 'Go To' dialog box. or Arrow Keys right in a worksheet. Work with Data Selections Select Cells Shift+Space Select the entire row. Ctrl+Arrow Inside a cell: Move one word to Left/Ctrl+Arrow the left / to the right. Excel Shortcuts 1. Move to the beginning of a Ctrl+Home worksheet. In End mode. Display the Find and Replace Ctrl+h dialog box (with Replace selected).g. Navigate Inside Worksheets Move one cell up. or enter to move to the last cell to the right. Right Inside a cell: Move to the Home/End beginning / to the end of a cell entry.home to move to last cell. Shift+F4 Repeat last find. Turn 'End' mode on. Ctrl+Arrow Move to the edge of next data Keys region (cells that contains data) Move to the beginning of a row Home in a worksheet. Display the Find and Replace Ctrl+f dialog box (with Find selected). down.

Enter/Shift+Ent Move active cell down / up in a er selection. Shift+spacebar Pressing ctrl+a a second time ) then selects entire worksheet. Ctrl+Shift+Pag Select the current and previous e Up sheet in a workbook. Ctrl+Shift+Arro w Select or unselect one word to Left/Ctrl+Shift the left / to the right. Ctrl+Shift+Ho Extend the selection to the me beginning of the worksheet. Extend the selection to the last Ctrl+Shift+Arro cell with content in row or w Key column. Extend the selection to the last Ctrl+Shift+End used cell on the worksheet (lower-right corner). Add another (adjacent or non- adjacent) range of cells to the Shift+F8 selection. Select inside cells Shift+Arrow Select or unselect one Left/Shift+Arro character to the left / to the w Right right. Shift+Backspac Select only the active cell when e multiple cells are selected. Move active cell right / left in a Tab/Shift+Tab selection. +Arrow Right . Shift+Arrow Extend the selection by one Keys cell. Esc Cancel Selection. Ctrl+Shift+o Select all cells with comments. (period) corner of the selection. ge Up Extend the selection to the Shift+Home beginning of the row. Manage Active Selections Turn on extension of selection F8 with arrow keys without having to keep pressing shift. Move clockwise to the next Ctrl+. Shift+Page Extend the selection down one Down/Shift+Pa screen /up one screen. Use arrow keys andshift+arrow keys to add to selection. Ctrl+Backspac Show active cell within e selection. Select the entire worksheet or Ctrl+a (or ctrl+ the data-containing area. Move to the right / to the left Ctrl+Alt+Arrow between non-adjacent Right/Ctrl+Alt+ selections (with multiple ranges Arrow Left selected).

Edit Inside Cells Edit the active cell with cursor F2 at end of the line. olon) Show all content as standard numbers. Delete the character to the left Backspace of the insertion point. (semicol Insert current date. Complete a cell entry and move Tab/Shift+Tab to the right / to the left in the selection. If data exists in clipboard: Ctrl+Shift+[+] Display the Insert dialog box to insert blank cells. With Enter multiple cells selected: fill cell range with current cell. Ctrl+. Select from the insertion point Shift+Home/Sh to the beginning / to the end of ift+End the cell. or delete the selection.25 etc for the entire file) To undo press ctrl + t again Edit Active or Selected Cells Fill complete cell down (Copy Ctrl+d above cell). or delete the selection. Complete a cell entry and move down in the selection. Start a new line in the same Alt+Enter cell. If data exists in clipboard: Ctrl+Alt+v Display the Paste Special dialog box. . Delete the character to the Delete right of the insertion point. Redo last action (multiple Ctrl+y levels). on) Ctrl+Shift+: (c Insert current time. ▲ up 3. Paste content from clipboard Ctrl+v into selected cell. Insert and Edit Data Undo / Redo Shortcuts Undo last action (multiple Ctrl+z levels). Complete a cell entry and move Shift+Enter up in the selection. (So 14:15 becomes Ctrl+t 14. Esc Cancel a cell entry. Ctrl+x Cut contents of selected cells. Work with Clipboard Ctrl+c Copy contents of selected cells. Delete text to the end of the Ctrl+Delete line.

Detailed explanation here: objects. Delete Cell/Row/Column Menu Ctrl+- with row / column Delete row / delete column. Accent grave /not a quotation mark. Alternate between displaying Ctrl+` (grave cell values and displaying cell accent) the-keyboard-shortcut-to-unhide-a-column-in- Adjust Column Width and Row Height excel-2010 why. selected Ctrl+Shift++ Insert Cell/Row/Column Menu Ctrl+Shift+ + with row / Insert row/ insert column. w Right Alt+Shift+Arro Ungroup rows or columns. Create and insert chart with F11 data in current range in a separate Chart sheet. Fill complete cell to the right Ctrl+r (Copy cell from the left). Ctrl+k Insert a hyperlink. Fill cell values down and edit Ctrl+" (Copy above cell values). http://superuser. Ctrl+Shift+0 (z Unhide any hidden columns ero) within the selection*. and Ctrl+6 *Does not seem displaying to work anymore in Excel placeholders for2010. Alt+Shift+Arro Group rows or columns. Unhide any hidden rows within Ctrl+Shift+9 the selection. column selected Shift+F2 Insert / Edit a cell comment. Ctrl+0 (zero) Hide the selected columns. displaying objects. w Left Alternate between hiding and Ctrl+6 displaying objects. Ctrl+. enter (in a cell with a Activate a hyperlink. Shift+f10. Display or hides the outline Ctrl+8 symbols. . then m Create and insert chart with Alt+F1 data in current range as embedded Chart Object. Alternate between hiding objects. Insert a table (display Create Ctrl+l Table dialog box). hyperlink) Hide and Show Elements Ctrl+9 Hide the selected rows. Ctrl+' (apostro Fill cell formulas down and edit phe) (Copy above cell formulas). Delete comment.

 re value: Option. and year. Used to bectrl+shift+p. Repeat last formatting action: F4 Apply previously applied Cell Formatting to a different Cell Apply Borders to Cells . Apply the Percentage format Ctrl+Shift+% with no decimal places. Cow. ca otherwise column adjusts to content of current cell). Apply the Time format with the Ctrl+Shift+@ hour and minute. width Adjust Row height to fit Alt+o. Select complete column with Ctrl+Space first. and minus sign (-) for negative values.M. Press tab 3x to Ctrl+Shift+f get to font-size. Column Adjust. Apply the General number Ctrl+Shift+~ format. Apply or remove an underline. Apply the Number format with two decimal places.M. Adjust Adjust Row height to specific Alt+o. or P. but workaround through access keys from previous versions Adjust Column width to fit content. Format Data Format Cells Ctrl+1 Format cells dialog. Adjust Columns width to Alt+o. cw specific value: Option. and indicate A. 4) Apply or remove strikethrough Ctrl+5 formatting. Row. thousands Ctrl+Shift+! separator. month. quote) Number Formats Apply the Currency format with Ctrl+Shift+$ two decimal places. Display the Format Cells with Fonts Tab active. Remember Format. Apply the Date format with the Ctrl+Shift+# day. ra content: Option. Alt+' (apostrop he / single Display the Style dialog box. Row. Height ▲ up 4. Apply or remove italic 3) Ctrl+u (or ctrl+ formatting. Ctrl+b (or ctrl+ Apply or remove bold 2) Ctrl+i (or ctrl+ formatting. Alt+o. Apply the Scientific number Ctrl+Shift+^ format with two decimal places. but that seems just get to the Font Tab in 2010.Note: there are no default shortcuts for this.

Recheck dependent formulas. . Formulas and Names Formulas = Start a formula. and then calculates all cells in Ctrl+Alt+Shift all open workbooks. Insert Arguments in formula Ctrl+Shift+a after typing formula name. F4 =E3) makes reference absolute (=$E$4) Calculate all worksheets in all F9 open workbooks. ar Align Right Alt+h. Access border menu in 'Format then Ctrl+Arro Cell' dialog. Calculate all worksheets in all open workbooks. regardless of Ctrl+Alt+F9 whether they have changed since the last calculation.g. including +F9 cells not marked as needing to be calculated. Shift+F3 Insert a function into a formula . . Display Formula Window after Ctrl+a typing formula name. Once border was w Right/Arrow selected. it will show up directly Left on the next Ctrl+1 Alt+t* Set top border Alt+b* Set bottom Border Alt+l* Set left Border Alt+r* Set right Border Alt+d* Set diagonal and down border Alt+u* Set diagonal and up border *In Cell Format in 'Border' Dialog Window Align Cells Alt+h. al Align Left 5. ac Align Center Alt+h. Display the Insert Function Shift+F3 dialog box. Ctrl+Shift+Ent Enter a formula as an array er formula. Apply outline border from cell or Ctrl+Shift+& selection Ctrl+Shift+_ (u Remove outline borders from nderscore) cell or selection Ctrl+1. Shift+F9 Calculate the active worksheet. Toggle expand or collapse Ctrl+Shift+u formula bar. Alt+= Insert the AutoSum formula. After typing cell reference (e.

Also restores Ctrl+F9 ('un-maximizes') all workbook windows. Toggle Show formula in cell Ctrl+` instead of values Names Ctrl+F3 Define a name or dialog. Various Excel Features Ctrl+o Open File. Create a new blank workbook Ctrl+n (Excel File) Ctrl+Tab/Ctrl+ Move to next / previous Shift+Tab workbook window. Close the selected workbook Ctrl+F4 window. rename. Minimize current workbook window to an icon. Ctrl+Page Move to the next / previous Down/Ctrl+Pag worksheet in current workbook. Paste a defined name into a F3 formula. in worksheet Shift+F1 current workbook. Manage Multiple Workbooks Move to the next pane / F6/Shift+F6 previous pane in a workbook that has been split. Create names from row and Ctrl+Shift+F3 column labels. rename) Delete current worksheet (Edit. . Alt+F4 Close Excel. l+Page Up Rename current worksheet Alt+o then h r (format. Display the Control menu for Alt+Space Main Excel window. e Up Shift+Ctrl+Pag Select the current and next e sheet(s) / select and previous Down/Shift+Ctr sheet(s). Move Workbook Windows which Ctrl+F7 are not maximized. sheet. Manage Shortcuts to Multipe Worksheets delete. ▲ up 6. 8. or move worksheets are based on the old Excel 2003 menus which stillInsert Shift+F11/Alt+ workainnew Excel 2010. Perform size command for Ctrl+F8 workbook windows which are not maximzed. Maximize or restores the Ctrl+F10 selected workbook window. move) 7. Alt+e then l delete) Move current worksheet Alt+e then m (Edit.

Alt+F8 Display the Macro dialog box. F12 Display the Save As dialog box. Open the Visual Basic Editor to Alt+F11 create Macros. Display the Excel Help task F1 pane.) ▲ up 10. and file format. Open Space/Enter the selected menu or gallery in the Ribbon. and then arrow left or arrow right Display the shortcut menu for Shift+F10 the selected command. F7 Display the Spelling dialog box. Page Move to the same field 10 Down/Page Up records forward / back. Down Ctrl+Page Up Move to the first record. and move focus back to the document. the Help table of contents for that program is shown instead. Activate the selected command or control in the Ribbon. Get help on the selected command or control in the Ribbon. Data Forms Move to the next / previous field Tab/Shift+Tab which can be edited. Move to the beginning / end of Home/End a field. Enter/Shift+Ent Move to the first field in the er next / previous record. Work with the Excel Ribbon Ctrl+F1 Minimize or restore the Ribbon. Finish modifying a value in a Enter control in the Ribbon.. 11. f10 (or alt) Turn key tips on or off. . Select the first / last visible item Home/End in the list. Ctrl+p Print File (Opens print menu). 9. (If no Help topic is F1 associated with the selected command. Press either of these keys Alt/F10 again to move back to the document and cancel the access keys. Display the Thesaurus dialog Shift+F7 box. Pivot Tables Arrow Keys Navigate inside Pivot tables. location. Save the active file with its Ctrl+s current file name. Ctrl+Page Move to a new record.s Select the active tab of the Ribbon and activate the access keys.

Alt+Shift+Arro Group selected PivotTable w Right items. hift+Tab enter then arro On a field button: select the w down /Arrow area you want to move the Up selected field to. and field in a PivotTable report. Select or clear a check box in Space the list. Move to the next / previous Tab/Shift+Tab option. then alt+Arrow Down arrow keys to select the page field in a Display the list for the current PivotChart page field in a PivotChart report. Alt+Shift+Arro Ungroup selected PivotTable w Left items. then alt+Arrow Down Enter Display the selected item. Ctrl+Tab/Ctrl+ Switch to the next/ previous tab Shift+Tab in dialog box. or select/clear a check box... The Rest Dialog Boxes Move between options in the active drop-down list box or Arrow Keys between some options in a group of options. Display the PivotTable Field Alt+l dialog box. and report. Ctrl+Shift+* Select the entire PivotTable (asterisk) report. Move the selected field into the Alt+p Page area. Move the selected field into the Alt+c Column area. Move the selected field into the Alt+r Row area. arrow keys to select the cell that contains Display the list for the current the field. In a dialog box: perform the Space action for the selected button. 12. Move to an option in a drop- a . Ctrl+tab ctrl+S select the PivotTable toolbar. Move the selected field into the Alt+d Data area. z down list box starting with the letter .

Alt+Arrow display the AutoFilter list for the Down current column . Cancel the command and close Esc the dialog box. Filter the list by using the Enter selected item in the AutoFilter list. Perform the action assigned to Enter the default command button in the dialog box. or select or Alt+a . Esc Remove Focus from Selection.. Close the AutoFilter list for the Alt+Arrow Up current column. Work with Smart Art Graphics Arrow Keys Select elements. Edit Selection Text in if possible F2 (in formula bar). Apply filter on selected column Ctrl + Shift + L headings. . Select an option. alt+z clear a check box. Select the first item / last item Home/End in the AutoFilter list. Auto Filter On the field with column head.. Alt+Arrow Open the selected drop-down Down list box. Arrow Select the next item / previous Down/Arrow Up item in the AutoFilter list.