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Documents to be used in import:

I. Bill of lading
II. Invoice
III. Certificate of origin
IV. 59- Bond warehousing bond
V. Wharf age
VI. Bill of entry
VII. Packing list
VIII. NOC (No Objection Certificate)
IX. Delivery order
X. Treasury challan
XI. Gate pass



 Letter of Credit

A Letter of credit is a document containing guarantee of a bank to honor drafts drawn on it

by an exporter, under certain conditions and up to certain amounts, provided that the
beneficiary fulfills the stipulated conditions.

 Packing list

Its is a detailed document provided by the exporter that spells out how many containers
there are in the shipment and which merchandise is contained in each container.

 Invoice

It is a document which shows the total amount of the goods and the description of goods.

 Bill of lading
A generic term used to describe a document issued by the carrier to the shipper.

 Mate receipt

Mate receipt is issued by the mate (assistant to the captain of the ship) after the cargo is
loaded into the ship. It is an acknowledgement that the goods have been received on board
the ship

 Shipping bill

It is issued by the custom authority. Shipping is the main document of the basic of which
the custom permission is given. After the shipping bill is stamped by custom, then only the
goods are allowed to be enter to the deck. It is prepared by EDI system or manually system.

 Certificate of Origin

A document provided by the exporter’s chamber of commerce that attests that the goods
originated from the country in which exporter is located.

 Phyto-sanitary certificate

A document provided by an independent inspection company, or the Agriculture

Department of the exporting country’s government, that attests that the goods confirm to
the agriculture standard of the importing country.

 Manifest

A document internal to the shipping company (the carrier) that lists all cargo onboard the
transportation vehicle.

 Forms AR-4/AR-4A

These forms are meant for applying for the removal of excisable goods for export by
sea/post. Form AR-4 is used for applying for excise inspection at the factory and form AR-
4A is used when goods are to be exported under a claim for rebate of excise duty or under

 Certificate of Measurement

Freight can be charged either on the basis of weight or measurement. When it is charged on
weight basis, the weight declared by the overseas supplier is accepted. The certificate
contains the name of the vessel, the port of destination description of goods, quantity,
length, breadth, depth etc of the packages.

 Shipping advice

A shipping advice is used to inform the overseas customer about the shipment of goods.
There is no particular form of shipping advice. The exporter only advises his importer about
the invoice number, Bill of lading / Airway bill number and date, name of the vessel with
date of sailing of the vessel.

 Bill of entry

The bill entry is a document, prepared by the importer or his clearing agent in the prescribed
form under bill of entry regulation, 1971, on which clearance of imported goods can be

 Certificate of insurance

A document providing by the insurance company of the exporter that the goods are insured
during their international voyage.