Faculty of Management Engineering

INDUSTRIAL PROJECT MANGEMENT

Project work

Organisation of futsal tournament

Milano, january 2017

Supervisor: Prof. Franco Caron

Authors: Leonardo Lispi

Dario Marino
Luca Melzi
Andrea Motta
WBS

1 Futsal tournament

1.1 Futsal pitches

1.1.1 Contact different structures
1.1.2 Alternatives’ evaluation
1.1.3 Contracting with the best one (in terms of price and service)

1.2 Attending teams

1.2.1 Research of teams
1.2.2 Advertising
1.2.2.1 Flyer
1.2.2.2 On-line channel
1.2.3 Closing Inscription
1.2.4 Contracting with assurance

1.3 Tournament program

1.3.1 Tournament rules
1.3.2 Calendar
1.3.3 Jerseys, balls, new football nets (Procurement)
1.3.4 Pricing

1.4 Futsal referee

1.4.1 Contact AIA

1.5 Website
1.5.1 Acquire the IT domain
1.5.2 Develop function
1.5.3 Create Teams’ profiles
1.5.4 Layout design
1.5.5 Testing
1.5.5.1 Test a large number of contemporary access
1.5.5.2 Test the system to avoid failures
1.5.6 Launch

1.6 Sponsorship
1.6.1 Pricing for different sponsor package
1.6.2 Looking for local companies
1.6.3 Preparation of advertising boards of companies
1.6.4 Contracting with sponsors for final Awards

1.7 System engineering

1.8 Project management

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 WBS Futsal
Tourname
nt

System Project
Futsal Attending Tounamen Futsal
Website Sponsor Engineerin Managem
Pitches Teams t Program Referee g ent

Pricing for Preparatio

Alternativ Closing Contractin Create Looking
Contacting Contractin Reserch of Advertisin Procureme Contact Acquire IT Develop Design different n of Adv Final
es Inscription g with Rules Calendar Pricing Teams Testing Launch for local
Structures g teams g nt AIA Domain Function Layout sponsor boards of Awards
Evaluation s assurance Profiles companies
package companies

Contempo
On-line rary
Flyer Channel System
Accesses
 Futsal
Tournament
PBS
Attending Tournament Futsal System Project
Futsal Pitches Website Sponsor
Teams Program Referees Engineering management

1.2.1 1.3.2 1.5.1 1.6.1

1.3.4 1.5.2 1.6.2
Organization

Lispi Leonardo 1.5.3, 1.5.5 1.6.3

1.1.1 1.2.2 1.3.1
1.1.2 1.3.3
Marino Dario 1.1.3 1.3.4
1.1.1 1.2.2 1.3.3
Melzi Luca 1.1.2 1.2.4 1.3.4
1.1.3
1.2.1 1.3.4 1.4.1 1.5.4 1.6.1
Motta Andrea 1.6.2
1.6.3, 1.6.4

OBS
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 Physical progress baseline with [0 - 100] approach
120,00%

100,00%

80,00%

60,00%

40,00%

20,00%

0,00%
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59

Daily resource consumption with daily frequencies

30

25

20

15

10

0
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59

Physical progress baseline with daily frequencies

120,00%

100,00%

80,00%

60,00%

40,00%

20,00%

0,00%
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59

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-7-
 Cost Baseline [0-100]
16000

14000

12000

10000

8000

6000

4000

2000

0
0 10 20 30 40 50 60

As for the Physical Progress [0-100], we subdivided the WPs 1.2.1, 1.2.2 and 1.6.2 with
milestones, and we have distributed the WP cost among them.

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Risk register and probability/impact matrix (group assignment):

THREATS:

 Because of a weak visibility of advertising, a lack of subscriptions received can occur, during
the research of teams, which could lead to a delay in finding the required number of teams,
affecting the duration of the project, thus causing the delay of the beginning of the
tournament.
 Because of the high demand of football pitches in Milan, a lack of available structures can
occur, during the first activity of the project, which could lead to a delay in finding a suitable
structure for the tournament, affecting the duration of the project.
 Because of bad weather conditions, the non-usability of the pitches can occur, during the
execution of the tournament, which could lead to a reorganization of the calendar, affecting
the duration of the tournament.
 Because of an approximate choice of the insurance, injuries not covered by the insurance
plan can occur, during the execution of the tournament, which could lead to loyal issues,
affecting the costs and the image of the tournament.

OPPORTUNITIES:

 Because of effective negotiation, a better income from the sponsors can occur, during the
contracting activity with sponsors, which could lead to a higher income for the project
affecting the total cash flows.
 Because of the effectiveness of the advertising, the increase of demand from teams can
occur, during the research of teams, which could lead to an expansion of the tournament,
positively affecting project income.
 Because of the availability of the structure, the possibility to open a private food and
beverage stand within the structure can occur, during the execution of the tournament,
which could lead to another source of revenues, positively affecting the profit.
 Because of the effectiveness of the advertising, the increase of demand from teams can
occur, during the research of teams, which could lead to an advance registration closing,
positively affecting both the project duration and the costs in terms of resources’ usage.

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 Risk prioritization

OCCURRENCE PROBABILITY

 Very low (< 0,01)

 Low (0,01 – 0,05)
 Medium (0,05 – 0,10)
 High (0,10 – 0,20)
 Very High (> 0,20)

IMPACT SEVERITY (% of profit, Estimated Profit= 8000€)

 Very low (< 0,05)

 Low (0,05 – 0,1)
 Medium (0,1 – 0,25)
 High (0,25 – 0,3)
 Very High (> 0,3)

Threats Risk ranking (impact as a Risk rating (probability

percentage of profit) %)

Lack of subscriptions High Medium

received

Lack of available structures High Very low

Non-availability of pitches Low Low

Injuries not covered by Very high Very low

insurance

Oppurtinities Risk ranking (impact as Risk rating (probability %)

a percentage of profit)
Better sponsors income Low Low

Expansion of tournament Very high Very low

Private Food & Beverage High Medium

Stand
Advance registration closing Medium Low

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Probability/Impact Matrix

THREATS

OPPORTUNITIES

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Andrea Motta:
THREAT

Risk Source Weak Visibility in Advertising

Risk Event Lack of subscriptions
Risk Impact Delay in finding the required number of
teams
Risk Time window During research of teams
Project objective impacted Project Duration
Risk Owner Dario Marino, Luca Melzi
Risk Classification Internal, Systemic
Occurrence Probability Medium (0,08)
Impact Severity High (0,25)
Risk Exposure 0,08*0,25 = 2% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Intolerable
Urgency High
Relationships with other risks Complaints of the teams already
subscripted
Response Action Increase of the advertising effort taking
help from specialized companies.
Response Strategy Avoid

OPPORTUNITY

Risk Source Effective negotiation

Risk Event Better income from sponsors
Risk Impact Higher income for the project
Risk time window Contracting activity with sponsors
Project objective impacted Total Cash Flows
Risk Owner Andrea Motta
Risk Classification Internal, Systemic
Occurrence Probability Low (0,04)
Impact Severity Medium (0,2)
Risk Exposure 0,04*0,2 = 0,8% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Tolerable
Urgency Medium
Relationships with other risks None
Response Action Reinvest the profit in future tournaments
Response Strategy Exploit

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Luca Melzi:
THREAT

Risk Source High demand of football pitches in Milan

Risk Event Lack of available structure
Risk Impact Delay in finding suitable structure
Risk Time window During first activity of the project
Project objective impacted Project Duration
Risk Owner Dario Marino
Risk Classification External, Specific
Occurrence Probability Very low (0,005)
Impact Severity High (0,28)
Risk Exposure 0,005*0,28 = 0,14% of the profit
Controllability Uncontrollable
Insurability Insurable
Tolerability Intolerable
Urgency High
Relationships with other risks Higher difficulty to have permit for F&B
Stand
Response Action Delaying the tournament start
Response Strategy Accept

OPPORTUNITY

Risk Source Effectiveness of the advertising

Risk Event Increase of demand from teams
Risk Impact Expansion of the tournament
Risk time window Research of teams
Project objective impacted Project income
Risk Owner Leonardo Lispi, Andrea Motta
Risk Classification Internal, Specific
Occurrence Probability Very low (0,005)
Impact Severity Very high (0,4)
Risk Exposure 0,005*0,5 = 0,25% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Tolerable
Urgency Medium
Relationships with other risks Higher income of the stand due to higher
number of attending teams
Response Action Contact the structure in order to extend the
tournament
Response Strategy Exploit

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Dario Marino

THREAT

Risk Source Bad weather conditions

Risk Event Non-usability of the pitches
Risk Impact Reorganization of the calendar
Risk Time window During the execution of tournament
Project objective impacted Longer duration of tournament
Risk Owner Leonardo Lispi
Risk Classification External, Specific
Occurrence Probability Low (0.03)
Impact Severity Low (0.09)
Risk Exposure 0.03*0.09 = 0.27% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Tolerable
Urgency Low
Relationships with other risks Teams unavailable to play in the
rescheduled day and increase yet the
duration
Response Action Accept the delay of the tournament
Response Strategy Accept

OPPORTUNITY

Risk Source Availability of structure

Risk Event Possibility to open a private food and
beverage stand within the structure
Risk Impact Higher income for the project from
another correlated business
Risk time window During the execution of tournament
Project objective impacted Project income
Risk Owner Leonardo Lispi, Andrea Motta
Risk Classification External, Specific
Occurrence Probability Medium (0.06)
Impact Severity High (0.28)
Risk Exposure 0.06*0.28 = 1,68% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Tolerable
Urgency Medium
Relationships with other risks Difficulties in find sponsor that work
inF&B field and Unavailability of
structure.
Response Action Make an agreement with a company that
can manage the stand
Response Strategy Share

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Leonardo Lispi:

THREAT

Risk Source Approximate choice of the insurance

Risk Event Injuries not covered by the insurance plan
Risk Impact loyal issues
Risk Time window Execution of the tournament
Project objective impacted Costs and the image of the tournament
Risk Owner Luca Melzi
Risk Classification External, Specific
Occurrence Probability Medium (0,06)
Impact Severity High (0,0,28)
Risk Exposure 0,06*0,28 = 1,68% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Intolerable
Urgency High
Relationships with other risks None
Response Action Subscribe a more conservative insurance
Response Strategy Transfer

OPPORTUNITY

Risk Source Effectiveness of the advertising

Risk Event Increase of demand from teams
Risk Impact Advanced registration closing
Risk time window Research of teams
Project objective impacted Project duration and costs
Risk Owner Dario Marino, Luca Melzi
Risk Classification Internal, Specific
Occurrence Probability Very Low (0,005)
Impact Severity Very High (0,4)
Risk Exposure 0,005*0,4 = 0,2% of the profit
Controllability Controllable
Insurability Insurable
Tolerability Tolerable
Urgency Medium
Relationships with other risks Reinvest the profit in future tournaments
Response Action Reducing the duration of the project and
save money in terms of resources
Response Strategy Exploit

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