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General Motors

Global Purchasing and Supply Chain Romania Srl

HEALTH AND SAFETY IN THE G.M. OFFICES

MANUAL

Bucharest, July 2017

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CONTENTS Page

1. OCCUPATIONAL HEALTH AND SAFETY (OHS) 3

2. ORGANISATION AND ARRANGEMENTS 3

3. GM - HEALTH AND SAFETY POLICY 4

4. OFFICE HEALTH AND SAFETY 12

4.1 What is an Office? 12

4.2 Legislation and Enforcement 12

4.3 Fire Precautions 12

4.4 Emergencies 13

4.5 Electrical Riscks 13

4.6 Lighting 14

4.7 Ventilation / Air Quality 14

4.8 Temperature and Humidity 15

4.9 Adequate Space to Work 15

4.10 Risk Assessment 15

4.11 Machinery 16

4.12 Noise 16

4.13 VDU's 17

4.14 Accident Reporting 18

4.15 Manual Handling 18

4.16 First Aid Arrangements 19

4.17 Slips, Trips and Falls 19

4.18 Welfare Facilities 19

5. EMERGENCY EVACUATION PLAN 20

5.1 Building evacuation 20

5.2 Fire plan 21

5.3 Earthquake 22

5.4 Bomb threat plan 22

5.5 Demonstration and civil disorders 23

5.6 Power failure 23

5.7 Elevator entrapment 24

6. UNACCEPTABLE BEHAVIOUR 24
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OCCUPATIONAL HEALTH AND SAFETY (OHS) Occupational health and safety (OHS) is generally defined as the science of the anticipation. taking into account the possible impact on the surrounding communities and the general environment. can also affect safety and health in the world of work. These may be as diverse as the assessment of the risk of injury or occupational disease to first aid facilities. structure and life cycles of enterprises and of new technologies can all generate new types and patterns of hazards. Heads of departments. This objective is achievable only by respecting the objectives set out to overcome all obligations of applicable law and by encouraging an enthusiastic commitment to health. political. Your company's managers are responsible for health and safety in the company's business. and consequently in the scope of occupational safety and health. 3 . encompassing a large number of disciplines and numerous workplace and environmental hazards. recognition. A wide range of structures. significant developments in transport and communication. In recent years. ORGANISATION AND ARRANGEMENTS General Motors Company (by General Motors Global Supply Chain Romania Srl) offers its employees and contractors offices on the 9th. evaluation and control of hazards arising in or from the workplace that could impair the health and well-being of workers. changes in work organization practices. 10th and 11th floors of the Green Court building and therefore wants to build. The scope of occupational safety and health has evolved gradually and continuously in response to social. Demographic changes and population movements. rapid technological progress. in both positive and negative ways. and the consequent pressures on the global environment. Local responsibility for health and safety is the responsibility of your employer. General Motors is committed to ensuring and maintaining a healthy and safe working environment for the continuous improvement of workers' health and safety. units and areas are responsible for the health and safety of their departments for all employees and visitors. Liberalization of world trade. and the size. globalization of the world’s economies and its repercussions have been perceived as the greatest force for change in the world of work. The way staff are consulted on health and safety is also part of our policy. knowledge and analytical capacities are needed to coordinate and implement all of the “building blocks” that make up national OHS systems so that protection is extended to both workers and the environment. shifting patterns of employment. technological and economic changes. 2. the different employment patterns of men and women. Occupational health and safety procedures are the procedures to be implemented to ensure the implementation of General Motors policies. safety and the environment within the staff. skills. contractors and visitors. exposures and risks. develop and implement a health and safety policy for all users.1. This domain is necessarily vast.

The legislation places duties on owners. or do not comply with applicable legislation or corporate policies and procedures. the selfemployed and contractors. employers. General Motors expects that everyone will join in our efforts to provide a healthy and safe working environment on a continuous day to day basis. Only through the dedication and efforts of all individuals can General Motors succeed in providing a healthy safe working environment.HEALTH AND SAFETY POLICY Health. to establish and maintain safe and healthy working conditions. workers. This includes responsibility for applicable training and instruction. safety. the environment and loss control in the workplace are everyone’s responsibility. and to promote their use off the job. the environment and loss control in the workplace are everyone’s responsibility. General Motors will take disciplinary action where individuals fail to work in a healthy and safe manner. 4 . will strive to take all reasonable steps to reduce workplace hazards to as low as reasonably achievable. 􀂃 Supervisors. Health. GM . 􀂃 If necessary. working in cooperation with the Joint Health and Safety Committee. and are accountable for the Health and Safety of themselves and others. hazard and accident reporting and working in a way that does not adversely affect their own health and safety or the health and safety of others. This accountability is integrated into the performance appraisal system. General Motors expects that everyone will join in our efforts to provide a healthy and safe working environment on a continuous day to day basis. Only through the dedication and efforts of all individuals can General Motors succeed in providing a healthy safe working environment. safety. What the law requires Workplaces under the jurisdiction General Motors Global Purchasing and Supply Chain Romania Srl are governed by Romanian legislation.In particular: 􀂃 Your company's managers. 􀂃 General Motors is committed to providing all necessary training and instruction to ensure that appropriate work practices are followed on the job. respecting safety regulations. Your officials are responsible for monitoring compliance. 􀂃 Supervisors and managers are held accountable for the health and safety of all employees under their supervision. and implementation of recommended corrective action. suppliers. 3. All employees are required to cooperate with the employer on health and safety issues. workers and visitors are expected to perform their duties and responsibilities in a safe and healthful manner. appropriate followup on reported health and safety concerns.

cooperate with your supervisor and anyone else with duties under the legislation. and 􀂃 . discrimination and harassment.You must also be supervised closely by a competent supervisor.Any other information you should know.protect your own Health and Safety and that of your co-workers.Duties Of Your Employer Your employer is responsible for providing you with safe and healthy working conditions. Your Rights The legislation gives your three rights: 􀂃 . 5 . 􀂃. 􀂃 . 􀂃 .not initiate or participate in the harassment of another worker. An employer can be required to legally justify any action taken against a worker who is active in Health and Safety. The legislation encourages employers and workers to work together to maintain a healthy and safe workplace. This includes a duty to protect you from violence. You must cooperate with your employer in making your workplace safe and healthy.the right to participate in Occupational Health and Safety.What to do in a fire or other emergency.Workplace hazards. Your Right To Participate You have the right to become involved in occupational Health and Safety. and 􀂃 . . 􀂃 .First aid facilities.Prohibited or restricted areas. 􀂃 . 􀂃 . Your Right To Know The Act requires your employer to provide you with all the information you need to control the hazards you face at work. you must receive an orientation which includes. Employers at workplaces with fifty or more workers must set up an occupational health committee of employer and worker representatives. You have responsibilities to: 􀂃. You may not be punished for using these rights. If you are inexperienced. and 􀂃. Your Responsibilities You must also comply with the legislation.the right to refuse work which you believe to be unusually dangerous.the right to know the hazards at work and how to control them.

. You also have the right to contact the Manager at any time. and return minutes of each meeting to The Labor Inspectorate. .a danger under which you would not normally carry out your job. and/or 􀂃 . 4) Ensure that all employees are instructed in the procedures and requirements of Occupational Health & Safety. Important! All employees are responsible for the health and safety of all visitors or contractors brought on site by them. 3) Be familiar with the Occupational Health & Safety act and any revised regulations and ensure they are followed.a situation for which you are not properly trained.a danger which is not normal for your occupation or the job. Work with the supervisor to attempt to resolve the problem. 􀂃 . Site Manager The site manager is responsible for the health and safety of all employees within their site. 2) Ensure that standards and procedures are developed and maintained. Make sure that the supervisor understands that you are refusing to do the disputed job for health and safety reasons. An unusual danger could include such things as: 􀂃 . The unusual danger may be to you or to anyone else.Do not leave the site without the permission of your employer.Regularly inspect the workplace. To exercise this right. Your Right To Refuse You have the right to refuse to do work which you believe is unusually dangerous. 􀂃 .Investigate refusals to work. and to insure that they are aware of and follow all company safety rules and procedures at a minimum. and no worker health and safety representative or occupational health committee exists at the workplace. 􀂃 . equipped or experienced. you should inform your supervisor.Conduct accident investigations. 􀂃 . 6 .The supervisor has the right to assign you to other work (at no loss in pay or benefits) until the matter is resolved.Committees Have Duties To: 􀂃 . The site manager must ensure all policies and procedures are followed according to Occupational Health & Safety. 􀂃 Meet at least (four times a year). Duties Site Manager 1) Ensure that all reasonable steps are taken to prevent accidents.Deal with the Health and Safety concerns of employees. use the following guidelines: .Once you believe that the work you have been asked to do is unusually dangerous. your supervisor should phone the Manager and ask for advice. .If the problem cannot be resolved by the supervisor to your satisfaction.

Ensure all policies and legislation is followed by all levels of employees. 5) Ensure all personal safety equipment is being used properly. 4. Be familiar with Occupational Health & Safety act. Safety Policy and requirements of Occupational Health & Safety. 4) Smoking is not permitted in any part of the office. Review all accidents and near misses to determine root and basic causes. General Safety Rules 1) All accidents. injuries or near misses. All Other Staff 1) Comply with all Company Procedures. Supervisor 1. shall be promptly reported to the supervisor. 8) When in doubt…. 3) Running is not permitted except in extreme emergencies. with suggestion/implementation of changes to prevent re-occurrence. a clean neat shirt and shoes are the minimum requirements. 3. 5. Ensure that all reasonable steps are taken to prevent accidents. 5) Visitors and customers are to be escorted by staff while on company property. 7 . the company policy and any other legislation pertaining to health or safety. 2) Be responsible for working safely and carrying out their duties with skill and care as to not cause accidental injury to themselves. 7. posted and filed accordingly to Occupational Health & Safety regulations. fellow employees or the general public. 4) Know the location of all fire extinguishers. Long pants. Ensure employees are instructed in the procedures and requirements of Occupational Health & Safety.5) Review accident reports. 2) Clothing shall be appropriate to the duties being performed. 7) Maintain clean and orderly work area. 6. regardless of their nature. 6) Never engage in horse play or tomfoolery. You may only smoke in designated areas. Ensure safety meetings are held and minutes are recorded. safety audits and other related material relative to health or safety. 3) Immediately report all injuries. near misses or potential hazards to their supervisor. ASK Suppliers Ensure all reasonable steps are taken to prevent an accident. fire alarms or other warning devices. 2. Ensure all accidents are reported and investigated.

ask.. Every branch must have a first aid kit on site. First Aid An employer must ensure that the first aiders at a work site have successfully completed a first aid training course approved by a Medical Services and hold a valid certificate in first aid. each kit must contain the following: a) 10 antiseptic cleansing towelettes. (consult with your local medical services) An employer must keep record at the site of workers who are first aiders and post these names where they are accessible by all employees.6) Horseplay. individually packaged c) 10 . Safety Tips 1) If you are not sure…. with ties. fighting or tomfoolery is strictly prohibited. with ties individually packaged e) 2 . individually packaged f) 2 conform gauze bandages – 75mm wide g) 3 cotton triangular bandages h) 5 safety pins . 2) Follow instructions and don’t take chances.5 m of adhesive tape l) 1 crepe tension bandage – 75mm wide m) 1 resuscitation barrier device with a one-way valve n) 4 pairs of disposable surgical gloves o) 1 first aid instruction manual (condensed) p) inventory of kit contents 8 .15cm X 15cm sterile compress dressings. 3) Wear your personal safety equipment.10cm X 10cm sterile compress dressings.10cm X 10cm sterile gauze pads. individually packaged d) 2 .assorted sizes i) 1 pair of scissors j) 1 pair of tweezers k) 125mm x 4. individually packaged b) 25 sterile adhesive dressings.

If an injury occurs a record must be kept and include the following: a) name of worker b) name and qualifications of person giving first aid c) a description of illness or injury d) the first aid given to the worker e) the date and time the illness or injury f) the date and time the illness or injury was reported g) where at the work side the incident occurred h) the work-related cause of the incident. 9 . Any disputes arising from the investigation will be investigated and arbitrated by the site manager. The safety officer shall be responsible for conducting the investigation. The purpose of this procedure is to comply with Occupational Health & Safety act. The investigation report shall be completed as soon as possible after the incident and reported to the site manager. All reports of injury must be filed.q) 1 waterproof waste bag Accident And Near Miss Reporting The following protocol must be followed. The investigation must determine the cause of the incident so that appropriate action can be taken to prevent recurrence. 1) All employees must immediately report any occupational injury. 3) Site managers must immediately discuss the incident with the safety officer and injured persons. 2) Supervisors must immediately tend to injuries and then report them to the safety officer. if any Accident Investigation Policy All accidents that result in injury or property damage or that could have resulted in serious injury or property damage (near miss) must be thoroughly investigated. The safety officer and appropriate supervisor shall determine what steps are to be taken to prevent recurrence. workers compensation board and to determine the cause of the accident and make recommendations to prevent further re-occurrence. accident or near miss to the supervisor.

1) Absenteeism without cause 2) Health and safety violations 3) Poor conduct or misconduct 4) Theft 5) Sexual harassment 6) Racial discrimination 7) Carelessness 8) Wilful damage to company property 9) Drug or alcohol use Compliance with company and legislative safety standards is necessary to maintain a safe and healthy work environment.First offence.Second offence. will be removed from the premises immediately. employee will be given a documented verbal warning . As with any program non compliance issues must be dealt with. employee will be given a written warning and a one day suspension. The following is a guideline for disciplinary actions for safety infractions based on seriousness of the offence. The following instances shall be cause for verbal or written warning and possible dismissal. .Alcohol And Drug Policy It is the responsibility of all employees to ensure an alcohol and drug free environment. the employee will be taken home either in a cab or by the Site Manager. 10 . This is a zero tolerance policy Disciplinary Action Careless work and irresponsible behaviour directly affect the quality of health and safety in the workplace. Should an employee report to work while under the influence of such substances. Even absenteeism influences safety by placing more duties on fellow employees. If there is any awareness or suspicion that any employee. supplier or visitor is under the influence of illegal narcotics or alcohol.

Hazard Warning Signs When ever possible. 􀂃 .Acquire knowledge and technologies to improve the environmentally save efficient use of our processes and products. 􀂃 .Design and manage our operations to meet or surpass applicable environmental laws. All Employees Are Responsible for incorporating into Their Planning and Work the Actions Necessary to Fulfill this Commitment.. Warning signs must be strictly adhered to. warning signs will be displayed where a potential hazard may cause injury.Promote employee awareness of this policy and enhance their capabilities to implement this policy.Formulate and implement effective environmental emergency response systems. 11 . 􀂃 . Environmental Policy General Motors Global Purchasing and Supply Chain Romania Srl is Committed to the Protection of the Environment for Present and Future Generations. 􀂃 . Warning signs must be posted where hazards exist and must not be removed unless hazard has been controlled. 􀂃 .Work in partnership with customers.Third offence. employee may be suspended or terminated (suspension or termination to fit seriousness of the offence).Involve our employees in our environmental programs and keep them informed of our performance. suppliers. General Motors Global Purchasing and Supply Chain Romania Srl Will Meet These Responsibilities by Endeavouring to Provide the Resources for Continuing To: 􀂃 . trade associations and government agencies to promote the environmentally safe handling and disposition of materials and products.

thermal comfort. Manual Handling Operations Regulations.3 Fire Precautions Green Court building have fire alarm systems to warn occupants to leave the building in the case of fire. Other legislations applicable to offices are the First Aid at Work Regulations.1 What is an office? An office does not have an agreed definition. Many years ago there was specific legislation that dealt with offices and shops but this has been repealed. The following list of will have some bearing on the health. and breaches of the laws and regulations are criminal offences under the umbrella of the Health and Safety at Work etc Act 319 / 14 July 2006. adequate space.4. therefore the definition of an office should not be interpreted too narrowly. lighting and ergonomics apply to a variety of workplaces as well as offices. but it is normally regarded as a place of work where clerical and administrative work activities are carried out. and not wedged open. OFFICE HEALTH AND SAFETY 4. 4. In most offices work is of a sedentary nature and involves levels of visual and mental concentration. 4. Building are divided into fire protection compartments providing at least 1/2-hour protection from a fire. toilet facilities etc. giving early warning of a possible fire. This legislation covers all workplaces and deals with specifics such as lighting. This is why it is so important not to have easily combustible materials 12 . safety and well being of office occupants. Once a fire takes a hold it will continue to develop as long as there are fuels and oxygen to support combustion. New health and safety legislation does not make any distinction about specific workplaces. Safety & Welfare) Regulations 1992. Green Court building have smoke and heat detection systems that will automatically trigger the alarm system. and very often much of the work is carried out on display screen equipment. Display Screen Equipment Regulations and Fire Precautions Regulations.2 Legislation and Enforcement The principal legislation concerning offices is the Workplace (Health. These can be seen as common characteristics of an office environment. All H&S legislation is part of statute law. Health and safety issues such as noise. However it would be impractical not to identify offices as being different from laboratories and workshops. Fire compartmentation will only work if the fire doors that protect the integrity of the compartments are closed. There are a number of office health and safety issues over which some control will need to be exercised. Penalties for breaches of H&S legislation can now be very severe.

4 Emergencies If you discover a fire. containing gases such as Hydrogen Cyanide. Phone the emergency number (112) immediately from the nearest phone and give the Fire brigade the correct name and address of the building. and multi-way extension leads should only be used after consulting Supervisor. 13 . The principal causes of fires in buildings are smoking and electrical hazards. they are situated on every floor. Electrical equipment should be switched off at the end of the day unless there are valid technical or operational reasons for leaving an appliance switched on. cardboard. Smoking shall not be permitted in any building or vehicle. In the event of fire or alarm all occupants must follow the procedures shown on the Fire Action Notices displayed by all building exits. Never overload circuits. if you do smoke ensure that all matches and cigarette ends are extinguished and disposed of in appropriate receptacles. so become familiar with alternative exit routes. or plastics in offices and storerooms. Any flammable office materials should be stored in appropriate flammables containers and volumes kept to a minimum. There are designated smoking areas located. and smoke from fires is often extremely toxic. three way plug adaptors are prohibited. Know your way out of the building.in escape routes. and can also be found near exit doors. and wait for permission to re-enter the building. sound the alarm by breaking the glass in one of the Fire Alarm call points. or other instructions that may be given. Whenever you evacuate a building make your way to the Assembly point shown on the fire action notices. and unnecessary stored combustible materials such as paper. and remember it may not be possible to exit the way you came in. 4. The heat from a well established fire can reach 3000 Centigrade.

4. 4.5 Electrical Risks The integrity and safety of the electrical installation from supply into a building to the electrical socket outlet is the responsibility of Estates Planning Services. The purpose of 14 . and often poor during the autumn and winter months. The equipment should be used correctly and not abused. there should be no unauthorised repairs and the equipment should be periodically subject to a Portable Appliance Test. The responsibility for the safety of equipment from the electrical socket to equipment is normally the responsibility of the Head of Department. It is also important that the direction of natural light can be controlled to ensure an absence of reflections on the DSE screens.7 Ventilation/Air Quality Ventilation refers to the rate of exchange of air in a specified area of a building. There are standards contained in HSE publications that offer guidance to the lighting levels in workplace environments. Where possible natural light should be utilised. Nearly 75% of electrical faults are caused by faulty leads or plugs. The level of luminance can be measured using a suitable light meter. but because the quality of light in this country is variable. Any artificial lighting should be fully diffused where DSE equipment is in use. This usually expressed in the number of air changes in a given time. there is a great reliance on artificial means.4. No unauthorised electrical equipment is permitted on the General Motors’s premises. Many office buildings use re-circulating air systems to provide ventilation. This means that Heads should purchase electrical appliances and equipment from reputable suppliers. An occasional visual check is all that is required to identify the majority of faults. The provision of adequate light can be by natural or artificial means. Suitable air filtering systems are required to ensure the quality level of the re-circulated air.6 Lighting Offices require sufficient light to enable work to be undertaken without risks to the occupants. manufactured to an appropriate standard and where possible they must be CE marked. The quality of light is important and a mixture of good natural light and artificial systems is the best method of providing the correct lighting level.

These temperatures may not however ensure reasonable comfort depending on other factors such as air movement and relative humidity. 4.g. type and amount of clothing worn. An assessment of doorways. 15 . which is designed to provide air at the temperature and humidity required for thermal comfort. These temperatures refer to readings taken using a dry bulb thermometer close to the work station at working height and away from the windows.8 Temperature Thermal comfort is subjective but describes an individual’s satisfaction with their temperature environment. The temperature in workrooms should normally be at least 16 degrees Celsius unless much of the work involves severe physical effort in which case the temperature should be at least 13 degrees Celsius. and the type of work being undertaken. 4. This methodology has been called many things in the past e.9 Adequate Space to Work There is a legal minimum volumetric space requirement of 12 m3 for persons who habitually occupy one workroom. There are a number of factors that can affect thermal comfort including air movement. access to equipment. This does not mean that each person must have 11m3 allocated on an individual basis. This measurement does not take into account furniture and fittings. and to remove or dilute airborne contamination.ventilation is to provide occupants with an acceptable quality of inhaled air.10 Risk Assessment Risk assessment is not new and has always been part of working life. these must be assessed separately. humidity. but it does mean that if three people are habitually occupy an office then the minimum volumetric requirement must be 36 m3 . Do not confuse ventilation with air conditioning. walkways. Identifying how to undertake a task without incurring harm or damage is a risk assessment. 4. means of escape and storage must be undertaken when determining an office space and layout.

Unauthorised repairs or servicing from an untrained person could create unnecessary risks and should not be permitted. Apart from the electrical safety requirements that were discussed in 4. Action levels are prescribed where an employer should instigate protective measures.11 Machinery There are a number of machines that are commonly used in an office environment that could cause harm if used incorrectly or are poorly maintained. Laser printers emit ozone during the printing process and this is controlled by suitable filtering. such as changing toner cartridges. local rules. Measurements of ozone from laser printers have shown that there should be no risk to any person’s health.system of work. As long as the significant hazards of any activity have been assessed. electronic and mechanical parts to work. safe working procedure. Office staff should only carry out basic functions recommended by the machine supplier.5 there are other hazards which could be present. these should be available from your departmental office. method of work. 16 . the risks identified and risk control precautions implemented. These action levels would not normally be exceeded in an office. 4. Photocopiers are essential office machines that use electrical.12 Noise Noise at work is controlled by legislation to prevent harm to hearing. filters are changed. A number of generic risk assessments have been constructed in respect of office based activities. and safety is maintained. All office machines should be subject to a regular service and maintenance contract to ensure that machines are cleaned internally. then the obligation has been satisfied. unless properly trained. 4.

Employees who are frequently required to use computers for a prolonged period may suffer from health problems like upper limb pains. displaying characters of adequate size and spacing. large photocopiers being placed in their own machines room. • Maintain lighting levels within 300 to 500 lux. This helps to maintain some curvature in the lower back. and the floor therefore supports the weight of your legs.However noise can be a nuisance and a distraction if concentration is required. 17 . 4. Desk printers are now much quieter than they were several years ago. You should: • Make sure you work in a computer workstation of proper design and maintain a good posture. space. • Use aids like a document holder. • Use a headset if you have to operate on the phone and the computer at the same time.13 VDU's Computer monitors. The assessment will consider lighting. This allows your forearms to be about horizontal while using the keyboard. It is recommended that the lumbar curve of the backrest should fit approximately into the lumbar hollow of your back. Office layouts can prevent unnecessary noise e. or to give them their statutory name Display Screen Equipment (DSE) are used extensively within the office. or acoustic absorbent wall or ceiling tiles can be considered. layout. desk. Users are entitled to have their workplace ergonomically assessed. • Maintain viewing distance between your eyes and the screen be around 350mm to 600mm. • Start by adjusting your seat height until your feet are flat on the floor. and this has helped reduce the overall noise level in offices. They are also entitled to free eye tests and the provision of appropriate corrective eyewear for DSE use. foot rest or wrist rest if necessary. welfare and safety etc. eyestrain and bodily fatigue. Posture: • Check your posture before commencing work and adjust your furniture to enable you to maintain a good posture while working on your keyboard or at your desk. sharp and steady image.g. • Make sure the screen gives a clear. seating. Where noise is a problem then other control methods such as acoustic absorbent room dividers.

A serious back injury could cause substantial pain and be extremely debilitating. stiff neck or shoulders. sore arms or wrists. Although there are members of staff who lift objects on a daily basis as part of their employment. • Avoid musculoskeletal problems. as this puts undue stress on muscles.14 Accident Reporting All accidents. However there will be a risk of eventual injury as these conditions change. Incidents that have not caused injury but had the potential to cause harm must also be reported. tendons and nerves. 4. Pressure under the thighs when sitting or concentrated pressure under the forearms when keying can reduce blood flow and also cause premature tiredness. and awkward body positions.g. Many people use poor techniques and have escaped injury due to their general fitness and age. back pain and sore legs). Some tips on efficient lifting: 18 .15 Manual Handling Poor lifting and carrying technique causes injury to numerous members of staff every year. This is done on the accident report form. (e. 4. • Adopting a range of comfortable postures maintains energy and efficiency. as well as incidents of ill health that are work related. and a minimum of back muscle effort is required (the upright posture is recommended for typing).• The weight of the upper body is then taken through the spine. • Problems occur by repetitive motions. nearly all staff will lift some objects during their working week. however small must be reported and an accident report form completed. Good technique is vital in preventing injury.

trips and falls. • do not twist your spine when lifting or carrying loads. 4. listing the names and phone numbers of first aiders. • use your legs not your back to thrust upwards (the leg muscles were designed for power and strength) • keep the load near to your body. Trips and Falls The most common causes of accidents. This system is normally backed up with emergency first aiders who have received basic training.ensure leads do not cross walkways or workstations.• Is it necessary to lift the load? • assess the lift and decide if help is needed. normally on a floor-byfloor basis. display cautionary notices during cleaning and polishing.wipe up spills immediately.routinely inspect chairs for condition. The following hints will prevent most of these type of accidents: • floor surfaces . not just in the university but in industry commerce and the service industries are slips. • obtain a firm grip on the load (use gloves if necessary). wear appropriate footwear. 19 . do not use chairs for climbing. change the office layout if necessary. • bend at the knees not from the waist. • chairs . First aiders are provided with a first aid attaché case and cover a site although their primary function is to provide cover for their own department.17 Slips. Notices are posted throughout a site. immediately report and ensure repairs to loose carpet and any damaged floor coverings. • electrical leads . 4.16 First Aid Arrangements Your company must have an first aid system.

use handrails. report defects and damages to stairs and handrails. visitors and the general public. Evacuation of the floor(s) or entire building will include employees. 2. 20 . 4. The elevator will be used to evacuate handicapped persons. 5.1 BUILDING EVACUATION 1. national disaster or enemy attack. well maintained and have adequate ventilation. 5. soap and hand drying facilities should also be in place. EMERGENCY EVACUATION PLAN Purpose The Occupant Emergency Plan (OEP) provides for unified action by all tenant companies of the Green Court Building to assist all personnel in the building in the event of a local emergency. After an evacuation. personnel will be governed by emergency plans of local government authorities. Emergency personnel will be the only person(s) remaining on the floor(s) or in the building. The provision of suitable drinking water is also a statutory requirement. 4. All building evacuations will be on the order of the GM Reprezentatives and/or the Property Manager or persons acting in those positions. aides and/or emergency personnel will assist all handicapped persons to evacuate by use of the nearest stairwell. Hot and cold water. Scope This plan applies only to emergency actions to be taken within the building. The fire alarm will be used to signal a general evacuation. If an incident occurs that would prohibit the use of the elevator.18 Welfare Facilities Welfare facilities include the provision of adequate toilet and washing facilities. 3. The facilities should be in sufficient numbers and be clean.• stairways .

all personnel shall meet in their designated meeting area. 6. If you are leaving the building due to a fire. Open hot doors 6. Congregate at building entrances/exits after evacuation 21 . Use elevators 3. DON’T: 1. 2.5. See the floor plan posted in your office. 5.2 FIRE PLAN PLAN AHEAD – Be familiar with the locations of stairwells. All doors leading to the hallways will be closed upon evacuation. 8. 10. All building occupants shall proceed down the stairway and EXIT the building at the closest available EXIT location. Go to the designated assembly area for your agency. depending upon handicap condition. Re-enter the building for valuables 4. 3. 7. Use the stairwells. If a fire is observed or suspected. All personnel shall evacuate the building using the closest available stairwell to their location. DO NOT USE ELEVATORS. 9. Elevators are not to be used for emergency situations (except to evacuate handicapped or injured personnel). Handicapped personnel will be assisted by assigned monitors to the stairwells or elevators. Follow the route described on the Fire Evacuation Plan in each office. close. 5. fire alarm pull locations and fire extinguishers. Do not re-enter the building until given approval by the Designated Official. Panic 2. but do not lock all doors as you leave. After evacuation of the building. do the following: 1. 4. Become a spectator 7. Alert others around you and activate the fire alarm located near an elevator lobby. Break windows 5. Ensure that all windows are closed.

The Building Coordinator will report to the Command Center to relay necessary instructions over the fire alarm speakers to building occupants. Use elevators. Identify the time threat was received. 3.4 BOMB THREAT PLAN If a bomb threat is received. Emergency personnel will take action to remove passengers from inoperative elevators. following the instructions of #3 below. Follow the instructions of the emergency personnel. 22 . or sit down against an interior wall.Building Emergency Communication Team Procedure 1. do the following. Take cover under a desk. The fire alarm alerts the Fire Department. If an evacuation is signaled. exit the building.3 EARTHQUAKE DO: 1. 2. DON’T: 1. If a card is not available. 4. 3. Building's gardiens will direct traffic in hallways and ensure proper evacuation using accessible stairwells. 1. Ask the following questions (note exact words of person placing call). which are to be placed under each employee’s phone. Follow the instructions listed on the bomb threat cards. 2. 3. 5. 5. Use telephones. Panic if you are in an elevator. who will provide further instructions upon arrival to the building. React in a manner that may cause undue panic or alarm. 2. Remain calm. Use matches if the power fails. and proceed to your company’s designated assembly area. in a doorway or in the center interior of the building. 6. 4. Stand near windows. 2. 4. 3. 5. The fire alarm will initiate the evacuation plan. follow your escape route to the closest available stairwell. Turn off all electrical equipment. 5.

or 2. Building Emergency Communication Team Plan The Property manager will determine the need for implementation of emergency procedures during a demonstration or civil disorder. The Property manager will determine if evacuation of the building is necessary. and 5. go to your agency’s designated assembly area. 3. Call 112. 8.6 POWER FAILURE In the event of a power failure. What kind of bomb is it? e. Stay away from windows and entrances. DON’T: 1. Turn off electrical office machine appliances including computer equipment. What does it look like? d.5 DEMONSTRATIONS AND CIVIL DISORDERS Occupants will: 1. Call 112. Where is the bomb located? b. 5. When is it set to go off? c. immediately notify the Inspectorate for Emergency Situations. If a threat is received via mail. Search the area for anything that looks suspicious or out of place as you evacuate the area and report any information to emergency responders. Listen for voice characteristics. 2. Keep lobby and corridors clear. 1. Notify the ISU (Inspectorate for Emergency Situations). 23 . 5. do the following. Disturb any suspicious package you find. Avoid contact with demonstrators and all media representatives. Who put it there? f. Instead.a. If evacuation occurs. hand carry it immediately to your supervisor and attempt to preserve it for fingerprints. age and sex of caller. speech pattern. Why was it put there? 4. Antagonize the caller. 5. background noise. 7. 4. 6. Report the presence of unauthorized persons in your office . Continue working normally.

or removing without permission. controls designed to provide protection or safety of yourself or another person. personnel should remain in their areas and await further instructions from their first line supervisors. etc.. 3. do the following. threatening or interfering with other employees. located in the elevator control pad. Press the emergency call button. • Assaulting. Remain calm. Only by the sounding of the fire alarm will all personnel vacate the building. Numbers are located in each elevator cab. • Interfering with. or bringing or consuming drugs or alcohol on Company or client property. 5. Further direction or instruction to floor occupants will be issued by the building's gardiens. 2. Building Emergency Communication Team Plan 1. 24 . 1. • Being under the influence of drugs or alcohol while on Company or client property. Be aware of the elevator number of the entrapment. • Smoking in a non-smoking area. • Fighting or instigating a fight. the property of the Company. air conditioning. If mechanical failure occurs to the lights. heat. the client or any person. UNACCEPTABLE BEHAVIOUR The following behaviour is unacceptable and will not be tolerated: • Horseplay and practical jokes. • Bullying. 3. bypassing or rendering inoperative.7 ELEVATOR ENTRAPMENT In the event of an elevator entrapment. Be aware of the address and name of the building to inform ISU (Inspectorate for Emergency Situations). • Interfering with. Call 112. • Failing to adhere to safe operating procedures. Keep a flashlight and extra batteries available. damage or destruction of property. The Property manager will determine the need for implementation of emergency procedures during a power failure.2. Emergency lighting will be available (one elevator will remain operational for emergency use). • Abuse. 6.

hereby acknowledge receipt of the Manual “Health and Safety in the GM Offices” from General Motors Global Purchasing and Supply Chain Romania Srl. ________________________________________________________. Employee’s Signature: _______________________________________________ Site Manager.Acknowledgement & Agreement Receipt Date ___________________________ I. I have read. General Motors Global Purchasing and Supply Chain Romania Srl: _______________________________________________ 25 . understand and agree to the terms. I agree: To adhere to all company policies and procedures. That government and client regulations shall be complied with at all times. That I am responsible and accountable for my health and safety performance.

This page is to be forwarded to head office at time of signing. 26 .