OSH MANAGEMENT SYSTEM

(OSH-MS)
Occupational Health Doctor Course

MOH@2016 Edition
 LEARNING OBJECTIVES
• To define what is a system
• To define what is an OSH management system
• To describe the purpose of a system
• To explain 5 components of typical OSH-MS

MOH@2016 Edition 2
 SCOPE

1. Introduction to concept of “system”

2. Application of Management System to Occupational
Safety And Health
3. Review of existing Occupational Safety And Health
Management Systems
4. Typical occupational safety and health management
systems elements

MOH@2016 Edition 3
 WHAT IS A SYSTEM

More
than one
elements

SYSTEM

Inter- Moving in
related sequence

MOH@2016 Edition 4
 WHAT IS A SYSTEM
• An orderly set of components that work
together for a certain purpose
• E.g. the blood circulatory system
o Components:
• Heart and blood vessels (artery, veins, capillaries)
o Purpose:
• To transport blood which contains oxygen and nutrients to all
parts of the body
• To carry wastes away to be filtered out of the body

MOH@2016 Edition 5
 WHAT IS AN
OSH MANAGEMENT SYSTEM

• An OSH management system

o Components:
• Arrangements (policy, planning, implementation and
operation, checking, management review)
o Purpose:
• To ensure safety, health and welfare of workers
• To comply with regulation
• To manage and minimize OSH risk to acceptable level

MOH@2016 Edition 6
WHY DO YOU NEED A
SYSTEM?

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WHY DO YOU NEED A SYSTEM
1. A system is useful when there are:
i. Many activities have to be managed together
ii. Complex information that are changing have to
be taken into account at all times
iii. Enables training needs to be identified and the
adequacy of subsequent training assessed
through measures of competency

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WHY DO YOU NEED A SYSTEM

2. A system organises and simplifies complexity

3. A system provides order, structure, and focuses on

the purpose and objective of activities

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 TYPICAL OSH-MS
“COMPONENTS”
1. Policy
2. Plan - System planning, OSH objectives,
development and implementation
3. Do - Responsibility and accountability;
Competence and training, Hazard control
system
4. Check -Performance measurement; Accident /
incident investigation; Auditing
5. Act - Preventive and corrective action,
Continual improvement

MOH@2016 Edition 10
 AN OSH-MS SYSTEM MODEL
OSH-MS such as MS1722:2011 & OHSAS 18001:2007
are based on the Quality Management System
components of Plan, Do, Check and Act (PDCA)

INPUTS
PLAN DO POLICY OBJECTIVES

VISION Identify Hazards Enforce Procedure

HAZARDS Supervise Safe & healthy
Make Arrangements Respond Emergency Workers
LEGISLATION Assign Responsibility
THIRD PARTY INPUTS Train Productivity
Arrange resources Communicate Organisation Image
ETC

CHECK
ACT Monitor
Corrective Action Surveillance
Review Inspect
Improve Investigate
Audit
Record & Analyse

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EXISTING OSH MANAGEMENT
SYSTEM
There are two occupational safety and health management
system standards:
1. OHSAS 18001:2007 Occupational Health &
Safety Management System standard
• This standard was established in 1999
• Latest version 2007
• Widely used and certifiable
2. MS1722:2011 management system standard
• This standard was published in 2003
• This is a guidance standard
• Latest version 2011
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 MS1722:2011
MANAGEMENT SYSTEM MODEL
MOH@2016 Edition 13
 Continual
improvement

OH&S
Management policy
review

Checking and Planning

corrective action

Implementation
and operation

OHSAS 18001:2007
OCCUPATIONAL HEALTH & SAFETY
MANAGEMENT SYSTEM MODEL
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 POLICY
1. Promoting health and preventing accidents,
diseases and other work-related health effects
2. Complying with OSH legal requirements and other
requirements
3. Recognizing OSH performance is an integral part of
business performance
4. Workers and their representatives are consulted
5. Ensuring that management and workers are
competent and understand their rights
6. Allocating the necessary resources
7. Continual improvement
MOH@2016 Edition 15
 INITIAL REVIEW

Compare what you have with:

a) Requirements of relevant legislation dealing with OSH
management issues

b) Best practice and performance in your industry sector

and other appropriate sections

c) Efficiency and effectiveness of existing resources

devoted to OSH management

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 OSH OBJECTIVES
1. Based on the initial review and consistent with the OSH
policy set measurable and quantifiable objectives to
implement the policy

2. Communicate objectives to all relevant functions and

levels of the organization

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 ORGANISING
1. Responsibility and accountability for OSH performance
for managers & supervisors
2. Competence and training of employees
3. Management System documentation should be
established and maintained
4. Procedures should be established and maintained for
communications externally, internally and how to
receive, document and respond comments from third
party
5. Participation and Consultation Cooperation on OSH
aspects between the employer, management and
workers
MOH@2016 Edition 18
 ORGANISING

6. Control of documents procedure should be established

for standardization and safe use of documents
7. Operational control associated with the identified
hazards where the implementation of controls is
necessary to manage the OSH risk
8. Emergency preparedness and response to identified
potential emergency situation

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 IMPLEMENTING

1. Ongoing hazards identification and assessment

2. Preventive, protective measures implemented in order
of priority
3. Procedures must be relevant to identified risk
4. Before any changes Assess risk, take steps and inform,
train employees before implementing
5. Have an emergency preparedness and response
arrangements
6. Procedures for purchasing and contracting

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 MONITORING AND
MEASUREMENT
• Performance measurement
• Evaluation of compliance
• Accident, disease and incident investigation
• Control of record
• Auditing
• Management review

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 ACTION ELEMENTS

• Preventive and corrective action

• Continual improvement

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 MS1722:2011
STANDARD REQUIREMENTS
The MS 1722:2011 standard contains the following
components:
1. Policy
2. Organizing
3. Planning and Implementation
4. Evaluation
5. Action for Improvement Management Review

MOH@2016 Edition 23
 POLICY

ACTION FOR
IMPROVEME ORGANIZING
NT

OSHMS

PLANNING &
EVALUATION IMPLEMENTA
TION

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 POLICY
1. Management must have a written OSH policy
2. Management must commit themselves to:
i. Promoting health and preventing accidents,
diseases and other work-related health effects in
the workplace

ii. Complying with OSH legal requirements and other

requirements

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 POLICY
iii. Workers and their representatives are consulted when
making workplace rules and regulations

iv. Providing the necessary resources to ensure that work

and the workplace is safe

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 ORGANIZING
i. Management as a whole is responsible for OSH

ii. Ensuring that management and workers are competent

to carry out their tasks, especially the hazardous ones
iii. Employees are informed of hazards they are working
in and procedures are established to ensure their
safety and health

iv. Management must promote safety and health

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PLANNING AND IMPLEMENTATION
i. Hazards identification and assessment is made the
basis of OSH management
ii. Preventive, protective measures must be implemented
iii. Have an emergency preparedness and response
arrangements

MOH@2016 Edition 28
PLANNING AND IMPLEMENTATION

iv. There must be procedures for purchasing and

contracting to ensure safety and health requirements
are incorporated in purchased materials and equipment
as well as in contracting activities
v. OSH management activities must be planned and
performance targets set

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 EVALUATION
i. OSH management programmes must be monitored

ii. Investigate work-related injuries, ill health, diseases

and incidents, and their impact of OSH performance

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 EVALUATION

iii. Carry out regular audits

iv. Management must review its activities to ensure

OSH risks in the workplace are ALARP, that the
OSH programme is efficient and that its OSH
performance targets are met and improved upon

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 SUMMARY
• A system is a set of components that work together
for a certain purpose

• In an OSH Management System the input for the

system is workplace hazards, legislation and
expectations of others

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 SUMMARY
• The components of OSHMS are
• Policy, Plan, Do, Check, Act

• The objective or purpose of an OSHMS such as

MS1722:2011 or OHSAS 18001:2007 is to ensure the
welfare safety and health of workers and compliance
with regulations.

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