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FINANCE GOODS PROCUREMENT

Member or
Customer orders Obtain order and
merchandise (by prepare sales
phone, WA, slip
direct order, etc)

Sales slip Sales receipt


To customer or
member Sales slip
Sales slip

Process goods
requested (custom
fruit, snacks, etc)
Input sales data in
database

Goods ready to be Customer or


sent to customer member

Sales module Sales slip


database

Sales slip
Filing

FINANCE
Payment Update sales slip
from
customer
(cash only)

Sales slip
Paid sales slip Filing

Updated sales
module database
GOODS PROCUREMENT FINANCE
Review stock in
inventory (end of
week)

Purchase order Reviewed by


listing Finance
Manager,
approve? No. Seek
approval on
order listing
Approved Yes
vendor
purchase order
listing

PO Filing Approved Purchase vendor send


purchase order invoice purchase
listing invoice
Verify, and input
invoice in system

Verify, and input


invoice in system

Purchase PO Filing
module
database
Purchase Purchase invoice
module Approved
database purchase order
listing

PI Filing

GOODS PROCUREMENT FINANCE

Review due date,


prepare payment
receipt listing
FINANCE

Review outstanding Member loans


Member
loans on member database
request loans
to cooperative

Loan request

Reviewed by
Finance
Manager,
approve?

No. Seek
Yes approval on
payment listing
Approved loan
request

Prepare loan slip

Loan slip
Approved loan
request

Bank transfer via Transfer and Input


token (cashier and loan slip in
manager must computer
approve the token)

Member loans Loan slip


database Approved loan
request
Member loans Loan slip
database Approved loan
request

Member
loans Filing

Receipt from
salaries
deduction to Receipt detail Member
related
members (data loans Filing
Loan slip
from HRD)
Approved loan
request

Update (partial)
settlement of member
loans

Member loans Receipt detail


database
Loan slip
Approved loan
request

Member
loans Filing