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SAP ECC 6.

0
DEMO OF Vendor Invoice Booking

By
AAKIT Technologies Pvt. Ltd.

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Vendor Invoice Booking Flow

Use of T Code FB60


Book Vendor Invoice
FB60 Accounting of Administrative Expenses such as
Electricity Charges, Conveyance, General Office
expenses, Telephone expenses, Stationary , Guest
House expenses, Insurance etc.
View Vendor Ledger The Bills are received at accounts department
FBL1N after getting approved by the respective
Department and the same are passed and
accounted for by using Tcode FB60.
Post Outgoing
Payment
F-53

View Vendor Ledger


FBL1N

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Book Vendor Invoice

To book Vendor Invoice

One can use the SAP Easy Access Menu or


the direct Tcode – FB60

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Book Vendor Invoice
Expense – Commission &
Brokerage

Fill in the following information:


Vendor no., Invoice dt, Posting dt.,
Amount, Business Place/ Section,
Tax code and select calculate tax

GL Account no., Debit/ Credit,


amount.

A message for withholding


tax (TDS) will appear

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Book Vendor Invoice

Select the applicable


Cost center

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Book Vendor Invoice

Select the applicable


Profitability Segment

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Book Vendor Invoice

Go to Details Tab and enter the


Business Area

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Book Vendor Invoice

Go to Payment Tab and enter the


Payment term

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Book Vendor Invoice

Go to Tax Tab to view the tax


amount

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Book Vendor Invoice

Select Basic data and select


Simulate

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Book Vendor Invoice

View the entry and Post


(Ctrl+S)

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Book Vendor Invoice

The invoice has been posted.

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View Vendor Ledger

To view Vendor Ledger

One can use the SAP Easy Access Menu or


the direct Tcode – FBL1N

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View Vendor Ledger

Step 3- Click execute

Step 1- Enter Vendor


account and Company Code

Step 2- Select Open items

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View Vendor Ledger

The invoice amount is


shown as open item.

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Post Outgoing Payment

To post outgoing payment

One can use the SAP Easy Access Menu or


the direct Tcode – F-53

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Post Outgoing Payment

Enter the following details-


Header-Document Date,
Posting Date, Reference
Bank data – Account, amount,
value date
Open item selection- Account
(Vendor a/c),

Then select Process open


items.

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Post Outgoing Payment

There are 26 open items in the


Vendor’s account, however, in the
instant case only 1 item is being
cleared.

The amount entered and assigned


do not match.

Now select all

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Post Outgoing Payment

Click Deactivate
items

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Post Outgoing Payment

After Deselecting all


items, the amount
assigned becomes “0”
(Zero).
Now double click on the
amount to be paid.

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Post Outgoing Payment

Upon item selection,


Amount entered and
assigned match.

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Post Outgoing Payment

Simulate the
document

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Post Outgoing Payment

View the Accounting Entry


and Post the payment (or
Press Ctrl+S)

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Post Outgoing Payment

The payment document has been


posted.

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View Vendor Ledger
Tcode-FBL1N

Step 3- Click execute

Step 1- Enter Vendor


account and Company Code

Step 2- Select All items.

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View Vendor Ledger

The invoice has been


cleared.

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THANK YOU

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