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Exercises 3.

1

Unit 03: Lockbox Configuration
Topic: Master Data - Setup

At the conclusion of this exercise, you will be able to:
I. Configure G/L account for the bank account
II. Configure G/L cash clearing accounts
III. Configure G/L accounts for reason code payment difference write-off

Company ABC has decided to use SAP’s Lockbox Processing. The
first step in the configuration is the creation of master data records.
G/L accounts are required to clear open balances. Over/underpayments
are to be captured in another G/L account.

I. Configure G/L Account for the bank account
Menu Path: Easy Access: Accounting\ Financial Accounting\General
Ledger \ Master Data\ Individual Processing \ Centrally \ Create

On the Data Sheet you will find a G/L account to be used to represent the
cash account. You will copy this account substituting the ‘XX’ digits with
your Group Number. Example: If you belong to Group 01 then your
account number should be 111010. *
* Group numbers will adhere to the following convention for your G/L Accounts:
01 - Group 1 = 111010
02 - Group 2 = 111020
03 - Group 3, etc = 111030
11 - Group 11 = 111110

Use the data in the table below to create the G/L account:
Field Name Input Data
Account Number 111XX0
Company Code 3000
Create with Reference 111000
1) Enter the Company Code.
2) Type in your Account Number

and that the ‘Relevant to cash flow’ box is checked.” Type In 111001 3) Give the account the name ‘Group XX Lockbox Clearing Account’ 4) Save 5) Make sure that the Field Status value has transferred to the Create/Bank/Interest tab. Using the same copying procedure as above. II. you will need a clearing account for reason code-based write-offs. 6) Write down your clearing account number on the Data Sheet. Configure G/L Cash Clearing accounts You will need a ‘Lockbox cash clearing account’ as well. and that the ‘Relevant to cash flow’ box is checked. copy the standard payment difference clearing account. copy the standard clearing account (111001). and substitute the two ‘XX’ digits with your Group Number.” Type In: 111000 4) Give the account the name ‘Group XX Cash Account’ 5) Save 6) Write down your Bank Account Number on the Data Sheet 7) Make sure that the Field Status value has transferred to the Create/Bank/Interest tab. Using the same copying procedure as above. Field Name Input Data Account Number 111XX1 Company Code 3000 Copy with Reference 111001 1) Type in your Account Number 2) Click on icon “Create with Reference. Field Name Input Data Account Number 8801XX Company Code 3000 Copy with Reference 880100 1) Type in your account number 2) Click on icon “Create with Reference” and type in: 880100 3) Name the account ‘Group XX Payment Difference Write-off’ . and substitute the two ‘XX’ digits with your Group Number digits. Configure G/L Account for Reason Code Write-offs Finally. 3) Click on icon “Create with Reference. III.

This is necessary to enable the lockbox cross-worklist cash application feature. 4) Save 5) Write down your reason code clearing account number on the Data Sheet. *Notes: be aware that the cash and clearing accounts (111XX0 and 111XX1) use the ‘Relevant to cash flow’ setting on the Create/bank/interest tab. .