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PVUSD audit results presented to board

Accounting firm finds ‘small issue’ with program Firm: PVUSD in good standing
BY CATHYLEEN RICE By charging those un- approved by the ASB BY CATHYLEEN RICE no material weaknesses
TIMES REPORTER allowable expenditures, through meeting min- TIMES REPORTER that the firm was con-
under the California utes. We noted two cerned about.
At the school board Department of Educa- disbursements, 14469 Presenting to the Palo He shared, “For lack
meeting Tuesday, the tion’s guide on use of and 14470, were used to Verde Unified School of a better term, people
Palo Verde Unified Education Protection purchase a total of $500 District on Tuesday like to refer to [this] as a
School District received Act (EPA), those funds worth of gift cards. night, Jonathan Clem- clean opinion, [but] you
a financial audit report as stated in Article “[In addition,] depos- ent, a public accoun- know that doesn’t really
from district auditors XIII, Section 36(e) of the its made by the student tant from the Vavrinek, exist. [However,] what
of the Vavrinek, Trine, California Constitution ence of the students, or Trine, Day & Co., LLP., this basically means is
store were not being
Day & Co., LLP., firm, were not permitted. are considered a gift of firm shared with the the financial statements
performed in a timely
concerning fiscal year Through the firm’s fi- public funds.” school board the annual [of the district] are
manner. Student store
2016-17. nancial audit, the find- When it comes to gift auditing report regard-
sales from September 6, presented accurately.
Representing the firm, ing for this issue was cards being purchased ing the past fiscal year.
2016 through November That’s not saying wheth-
certified public accoun- caused to the appearing by the organization, the As they are scheduled
10, 2016, were deposited er they’re good or bad,
tant Jonathan Clement of misinformation giv- act of doing so is prohib- to visit the schools sites
at the same time in No- but the numbers are ac-
shared with the PVUSD en to Felix J. Appleby ited, since they could of PVUSD twice a year
vember. Cash being held be considered a gift of curate as best we can de-
board of trustees his Elementary and Ruth at the school to fund for a weeklong visit, a termine.”
findings, questions of Brown Elementary public funds or could be team of accountants not
change drawers during used to purchase other Checking over the
concern and his recom- schools. only look at school atten- revenues collected by
events is not maintained prohibited items.
mendations for moving To correct this prob- dance, but also the differ- the district from federal
as an asset account on The firm suggested
forward. lem, the firm said they ent control functions of
the balance sheet.” that in the future, that awards and grants for
Under the state awards will continue to review payroll, disbursements,
According to the As- the school district programs funded like
findings and questioned the district’s expendi- receipts and processes of
sociated Study Body, should require a keep- those of special educa-
costs, in his report to the ture details on a recur- the school district’s dol-
board, Clement shared Accounting Manual, ing of disbursement in- tion, Title I, Headstart,
ring basis, to ensure lars.
that, “we did have one Fraud Prevention Guide formation as it applies The National Food
state compliance with Complimenting Ruth
small issue with one regulatory require- and Desk Reference, to the corresponding Lunch Program and oth-
Brown Elementary on a
[state] program and ments. “scholarships paid from check numbers, proce- job well done for track- ers, based on the firm’s
you’ll see it noted there In addition to noncom- student body fundrais- dures being established ing their attendance and calculations and federal
as the proper expendi- pliance with state funds, ers rather than from for daily reconciliation improving districtwide, guidelines, the district is
ture of EPA funds.” the auditing report also outside donations are of cash registers/cash Clement said during his in good standing, “hav-
Based on funding revealed deceptive be- normally not allowable box collections and to- visit in Blythe he was ing again, no issues of
provided by the state havior being done by because they do not ben- tal sales receipts, which quite impressed with all non-compliance, no in-
of California for state the Associated Student efit a group of students; will require all ASB the schools. ternal control deficien-
programs the district Body (ASB) at the Palo procedures should be funds being deposited Receiving the finan- cies [and] no significant
operates, the audit re- Verde High School of established for daily in the bank in a timely cial statements or audit deficiencies.”
port showed findings of prohibited disburse- reconciliation of cash manner; all invoice and actuals at the closing Therefore, according
noncompliance instanc- ment of funds. registers/cash box col- receipts being reviewed of the district’s books, to Clement, “The district
es where PVUSD used With weakened in- lections and total sales and documented, in- Clement said his team complied in all respects
funds from the Educa- ternal control struc- receipts.” cluding expenditure ap- came in, “we audited with the federal guide-
tion Protection Account tures being discovered, Likewise, the manual proval forms being now those [statements] and lines.”
for salaries or benefits Vavrinek, Trine, Day also states, “All ASB signed by student repre- we finalized our au- As the presentation
of administrators. & Co., LLP., observed funds should be depos- sentatives, an advisor, ditor’s opinions over was later presented dur-
According to the re- that “it was noted that ited in the bank in a and principal/school [both] state and federal ing the meeting as an
port, a total of $7,035 students were directly timely manner, [and] administrator and noted compliance.” action item, the board
was charged to school being paid scholarships expenditure of student in the club meeting min- With regard to the fi- moved to approve the
administrative salaries from the ASB.” funds are not usually al- utes, as well as the dis- nancial statements of 2016-17 financial audit
during the 2016-17 fis- “Also, we could not lowable because they do trict setting guidelines PVUSD, Clement said report, with school mem-
cal year, which did not determine when schol- not directly promote the regarding scholarships there was an unmodified ber Norm Guith passing
comply with regulatory arships issued during general welfare, moral from the Associated Stu- opinion, showing no sig- the motion and Jamey
requirements. the school year were or educational experi- dent Body. nificant deficiencies and Mullion seconding it.

PVC auditions for spring production Feb. 20

Cast, crew, ered include short plays
by award-winning writ-
the National Medal of
Arts, awarded by Presi-
must commit to the re-
hearsal schedule. Enroll-
and volunteers ers Luis Alfaro (a winner
of the MacArthur “Ge-
dent Obama in 2015.
Rehearsals for the
ing in a college course
is required, but it’s not
sought for nius” Foundation Fel-
lowship); Josefina Lopez
spring show will be held
in the evening. Days of
difficult to do. Financial
assistance is also avail-
(author of Real Women the week will vary de-
upcoming Have Curves, made into pending upon role as-
able,” said Stoeckle.
High school students in
a prize-winning film signment. Performances
showcase starring America Ferre- will be held at 7:00 p.m.
grades 11 and 12 should
meet with a PVC coun-
ra); Marco Ramirez (win- on May 4 and 5 in the col- selor prior to obtaining
SPECIAL TO THE TIMES ner of two Obie awards, lege theater. approval from their high
an Outer Critics Circle In addition to actors, school principal and
Palo Verde College Award, and a Drama backstage workers are turning in an applica-
(PVC) announces au- Desk Award); Gary Soto needed to build sets and tion by Feb. 26. Students
ditions for its spring (winner of a Guggen- props, sell tickets, work should call (760) 921-5500
production, A Program heim Fellowship and the as stagehands, and per-
of One-Acts by Award- to set up an appointment.
American Book Award); form other essential Auditions will be held
Winning Hispanic Play- and Luis Valdez, the tasks.
wrights. The public is Feb. 26-28 at 6 p.m. in
celebrated founder of El PVC theatre arts in- the college theater. Good
invited to attend an Teatro Campesino. structor and director
information meeting Spanish pronunciation
One of the plays select- Sioux Stoeckle encour- is a plus, but the ability
on Tuesday, Feb. 20, in ed for PVC’s spring pro- ages high school and col-
Room CS 123 at the col- to speak Spanish fluent-
duction is Los Vendidos, lege students, as well as ly is not required. Parts
lege (One College Dr.). an early satirical work adult community mem-
Information will be are available for non-
written by Luis Valdez, bers of all types, experi- Hispanic actors. For de-
distributed to potential “the father of Chicano ence, and ages to audi-
cast, crew members, tails, please call Stoeckle
theatre.” Considered one tion.
and volunteers. Light at (760) 921-5433 or attend
of the most influential Men and women aged
refreshments will be the meeting on Feb. 20.
American playwrights 40 and up are especially
served. living today, Mr. Valdez welcome to participate.
The spring production is the author and direc- “Many people believe
features both dramat- tor of the play and film, that only current PVC
ic and comedic works Zoot Suit, as well as the students can participate
written by outstanding movie La Bamba, which in college productions.
contemporary Hispanic was nominated for a That is not the case. We
playwrights. The final Golden Globe for Best are building a program
selection of plays to be Motion Picture, Drama. that provides opportu-
performed will be made Mr. Valdez has received nities for community
during the audition pro- three Los Angeles Drama members to actively sup-
cess, which begins Feb. Critics Circle Awards, port live theater. Expe-
26. an Emmy, and numerous rience is not required,
Works being consid- other awards, including but company members