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SAP Financials

STEPS FOR UPLOADING GL MASTER DATA BY USING LSMW IN SAP

Prepared By:
Ms. Pramila Nagaraj
First Class MBA Finance Graduate (2010) - FRESHER
Global Academy of Technology, Bangalore (VTU- Belgaum)
SAP Financials Associate Certified Consultant – Trainee/Fresher
Certified Candidate @ Source One Management Services Pvt. Ltd Bangalore

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Steps for Uploading GL Data by using LSMW in SAP

1. Go to LSMW screen in SAP

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2. Create Project, Subproject and object name

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.
3. Go to Recordings (GOTO – Recordings)

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4. Create Recordings and enter the name of the recording.

Click on tick button.

5. Enter the Transaction Code FS00

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6. Create a dummy GL account to Record the steps of creating GL account.

a. Click on Create Button

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b. Enter the Details of the GL Account

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After all the details entered, click on Save Button to save the recordings.

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7. The following screen is shown

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8. Click default all button to show the data

Click on Save button to save the data.

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8. The details of this activity can be saved to a spreadsheet as follows:

Save it to spreadsheet

Press Generate Button

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9. Press back from above screen and arrive at the following screen

Press Back Button

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10. This screen comes after the execute button is clicked.

Maintain Object Attributes will be selected, press Execute button to proceed.

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11. Click on Change – Display

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12. Press Save and Back button after completed

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13. Automaticlly Maintain Source Fields will be selected.

Press Execute Button

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15. Press Edit button

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16. Press Create Button

Press Create Button

This will ask for Source Structure and Description

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17.

Press Save and back button

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18. Maintain Source Fields will be selected automatically

Press Execute button to continue

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Click on to the Object Overview

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Click on to Table

Press on click Ctrl Y to Copy…

Paste into Excel sheet…

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19.

Press Edit Button to continue


Then press Table Main Button to Proceed to the next step

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20.

Enter all the parameters and press enter to populate the field description from the excel
file & Press save and back

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21.

Press Save and back button.

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22. Automatically Maintain Structure Relations will be selected.

Press Execute button to proceed

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23.

Press Edit button

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In this screen press save and back button to continue

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24. Automatically Maintain Field mapping and Conversion Rules will be selected.

Press Execute button to continue

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25. This screen will be displayed

c. Press Edit button to continue

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d. Select the field (SAKNR) and click on Source Field

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e. Double click to map and repeat for all fields

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f. Press Save and Back button to
continue.

g. Continue the same steps for other Fields as well.

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h. Otherwise auto mapping feature can be used.

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26. Automatically Maintain Fixed Values will be selected. This screen is not required to
user can proceed to next screen of Specify Files.

Press Back (this screen is not required)

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27.

Press Execute Button

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28.

Press Edit Button

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29.

Double Click on Legacy Data and continue

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30. The following screen is be displayed.

Select the file which need to be uplaoded and enter the name of the file and check on
Tabulator Delimiter

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31. Press Save and Back button

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32. Automatically Assign Files is selected

Press Execute button

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33. Press the edit button

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34. Press the save button and press on Back button

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35. Automatically Read Data will be selected.

Press the execute button to continue

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36. Press Execute Button

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37. Check the details and press back button two times.

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38. Automatically Display Read Data will be selected.

Press execute button

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39. Press tick button in the box to continue

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40. This will display all the data, user can check it and press back button to continue

Double click on line item for confirmation of data to check the details of each line.

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This shows the details of the line item. Press back to continue

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41. Automatically Convert Data will be selected.

Press execute button to continue

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42.

Press execute button to continue

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43. This will confirm the data to be uploaded.

Press back button to continue

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44. Automatically Display Converted Data will be selected.

Press Execute button to continue

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45.

Press the tick button to continue.

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Double click on line item for confirmation of data.

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This shows the details of each line item.

Press back to continue

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46. Automatically Create Batch Input Session will be selected.

Press execute button to continue

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47. This screen will come

Press execute button to create a batch input folder.

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48.

Press tick button and continue for next step.

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49. Automatically Run Batch Input Session will be selected.

Press execute button to continue

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50. This screen is used to upload the data.

Select the line item and click Process button to upload the GLs from the text file.

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51.

All the GLs are successfully created.

After the process is completed the above screen will be displayed. User can check the log
file for any information required.

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