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Form of Agreement for Consultancy

Services

Contract Name: [______________________]
Contract Number:[______________________]

Between the [-------------------------------------] Board of Trustees and
the Consultant---------------------------------------

The Consultant [__________________________________]
Address [__________________________________]

KEY:
Black font – not to be changed
Red font – free text, please insert
Blue font – optional

] . MoE Contract Number [Contract No.Ministry of Education Page 2 of 10 This Page is intentionally blank.

The Ministry of Education.4 The Services and/or deliverables as set out in Schedule1 .) .1.5 Panel Contract as specified herein (Schedule 1.] [Contract Name] For the Delivery of Consultancy Services to the Ministry of Education/ [School name] Board of Trustees by the Consultant This contract is made on the [Number] day of [Month] [Year] Parties 1. and . THE PARTIES AGREE as follows: Agreement The term “Agreement” shall include each of the following documents: .1 This Form of Agreement for Engagement of Consultant.7 Special Conditions Part A Specific Conditions and Part B Special Conditions. SIGNED for and on behalf of SIGNED for and on behalf of The Ministry of Education/[School name] Board of Trustee The Consultant by Signature: Signature: Name: Name: acting pursuant to delegated authority Occupation: Address: In the presence of In the presence of Signature of Witness: Signature of Witness: Name of Witness: Name of Witness: Occupation: Occupation: Address: Address: MoE Contract Number [Contract No. and 2.Ministry of Education Page 3 of 10 The Ministry of Education OR [School name] Board of Trustees Form of Agreement for Engagement of Consultant Consultancy Services Contract Number: [Contract No. The Client and the Consultant have agreed that the Consultant will.3 The Request for Quote or Proposal (RFQ or RFP) and/or Supplier’s submission. 2.1. August 2009.1. The Client wishes to undertake the works (“the Services”) described in Schedule 1 to this Agreement (“Schedule 1”). . on the terms and conditions set out in this Agreement.] .1. [Name] of [Location] (the Consultant).6 The “General Conditions of Contract for Consultancy Services” (CCCS).1. Background 1.1.1. government department listed under Schedule 1 of the State Sector Act 1988 / [School name] Board of Trustees (the Client).2 Statement of Works . undertake and provide the Services in respect of the Services. .

Scope of Service / Statement of Works. Appendix F: Where applicable. Key Personnel and Other Personnel Appendix E: The parties acknowledge and agree that no part of the Sub-Consultants and Sub-consultants’ Services will be carried out by a Sub-Consultant unless Key Personnel otherwise stated in Schedule 1. facilities. Other Consultants' insurance.Ministry of Education Page 4 of 10 1. Programme and Completion Date for the Services Appendix B: Refer to Schedule 1. Fees. Client’s Representative Appendix D: Detailed in Schedule 1.] . Notification MoE Contract Number [Contract No. Expenses and Payment Appendix C: Detailed in Schedule1. equipment. and information supplied by the Client Appendix G: These are listed under "Hazards Known to the Client" in Client's Hazard Identification and Schedule 1. Appendices The appendices referred to in the General Conditions are linked to this Form of Agreement for Engagement of Consultant as follows: Schedules 1 and 2 Appendix A: Refer to Schedule 1. personnel. these are listed Schedule 1. Consultant’s Representative. Other Consultants.

insert as follows: Data marked with an asterisk(*) must be supplied in this document unless already included in the attached offer (letter/proposal/ panel contract). <<Include all of the following items if the Client has had to scope.7 of the General Conditions Contract all notices under this Agreement shall be sent to the following addresses by hand. Ensure to attach Annexure 2 conditions of contract. offer accepted. *Representatives Representatives are as set out in the proposal/letter attached.] dated [day month year].] . <<Panel selection contracts: Insert the following for consultants that have been appointed via a panel contract.Ministry of Education Page 5 of 10 2.] Contract Name: [Contract Name] 2. Notices With reference to Clause 12.>> The Consultant has been appointed via the Panel Contract [Contract name and No. Ensure to include reference to the panel contract and if no scope has been set out for the services then include as below. post. or to such other addresses as are from time-to-time nominated in writing by the parties: Ministry of Education The Consultant Name: [Insert] Name: [Insert] Title: [Insert] Title: [Insert] Ministry of Education Company Name Street Address Street Address PO Box [Insert] PO Box [Insert] City City Email: [Insert] Email: [Insert] Tel: [Insert] Tel: [Insert] Fax: [Insert] Fax: [Insert] Contract Number: [MoE Contract No. Alternatively specifically note as “not applicable to this contract. specify requirements and deliverables etc from scratch. Schedule 1 <<Letters and Proposals: Insert the following for letters or proposals that are “offer made.” Basic template and formatting has been provided>>. Additional requirements not already included in the letter/proposal are set out below. 1. email or facsimile. offer accepted” services and requirements for this contract. OR MoE Contract Number [Contract No.”>> Refer to attached letter/proposal (“Submission”) being the “offer made.

<<Insert scope and specific requirements as appropriate ensuring that you are scoping what is required to be done. Contract Value Contract value is as set out in the proposal/letter attached.4 Specific requirements Insert text MoE Contract Number [Contract No.2 Panel Contract This Statement of Work and Specific Requirements will be subject to the terms and conditions of the panel contract [insert name of panel contract]. *The Services As per attached letter/proposal. *Contract period Contract period is as set out in the proposal/letter attached. 5. OR Start date [Insert] Finish date [Insert] Contract period [Insert] 4. OR Contract value is: [insert $ and words] 5.] . OR The Services are as stated below. Pricing schedule and deliverables associated with the Scope of Services are included below.>> 5.Ministry of Education Page 6 of 10 Client’s Representative Consultant’s Representative Name: [Insert] Name: [Insert] Title: [Insert] Title: [Insert] Ministry of Education/ [School name] Board of Company Trustee Street Address Street Address PO Box [Insert] PO Box [Insert] City City Email: [Insert] Email: [Insert] Tel: [Insert] Tel: [Insert] Fax: [Insert] Fax: [Insert] 3.1 Background Insert text  insert 5.3 Statement of Work Insert text 5.

Expenses and Payment 7. payment for any work instructed under this item is deemed to be included elsewhere and no additional payment shall be made. Programme of Deliverables Schedule <<Ensure your Programme of Deliverables Schedule matches that of the Pricing Schedule> The following is the “Time Schedule for Deliverables”. OR Fixed Price Quote (exclusive of GST) The Consultant has provided a fixed price quote based on the rates agreed. It outlines the major/milestone deliverables but is not to be deemed all-inclusive. where applicable. The Client may set a ceiling for expenditure. Payment will be made as a Lump Sum on completion of the Services. No Deliverable Time for Delivery 1. OR Pricing Schedule (exclusive of GST) This payment schedule defines the pricing schedule items. or part thereof. [Other] [Insert] 2. *Fees. payment for any work instructed under this item is deemed to be included elsewhere in the schedule rates and no additional payment shall be made. shall provide the Client with an itemised assessment of the expected totals and final cost. Payment will be made as a Lump Sum on completion of the Services. The numbering shown below corresponds to the numbering on the Contract Pricing Schedule.and/or Syndicated Agreement [insert schedule reference e.g.1 Fees <<Select one of the options of Fee choices below>> Fees are as set out in the Submission attached. The method and the basis of payment for each of the following Pricing Schedule items is described in the Payment Schedule. The Consultant shall allow for the complete disclosure of all items which comprise a priced task if so requested by the Client. Where the Consultant has entered a zero rate for any item. Schedule 4 for Police Panel].] . [Other] [Insert] 7. OR Time Writing to Fee Budget (exclusive of GST) The Consultant shall record all costs against each task in terms of the rates priced in the rates agreed and. Where the Consultant has entered a zero rate for any item.Ministry of Education Page 7 of 10 5.5 Heading [other] Insert text 6. OR Panel Rates (exclusive of GST) <<please refer to the payment clause in the Panel contract / or Syndicated Agreement you are using for this appointment>>. The Consultant has provided a fixed price quote based on the rates as agreed and set out in the Panel Contract [insert name of panel contract]. Payment will be made monthly on the basis of agreed work completed. or part thereof. which must be separately priced by the Consultant. MoE Contract Number [Contract No.

3 Expenses and Disbursements <<Select one of the options of Expenses below>> Allowable expenses and/or disbursements are as set out in the Submission attached.XXX.Ministry of Education Page 8 of 10 Item Description Unit Rate Amount 1 Fixed price quote for Services L. OR There is no allowance for expenses and/or disbursements under this Agreement. The numbering shown corresponds to the numbering on the Contract Pricing Schedule.g. Payment of the Lump Sum will be prorated on a monthly basis for the duration of the phase 2 Other Define Payment 7. <<Ensure your Payment Schedule matches the Pricing Schedule items above>> Item Description 1 Fixed price quote for Services <<for example>> The Lump Sum shall include all expenses relating to Services referenced in Annexure 1.] . which must be separately priced by the Consultant. and the terms of their payment. 8./ [X] ea Total $XX. 2 [Rate per hour / Other] [X] hrs / L.S.and/or Syndicated Agreement [insert schedule reference e. Schedule 4 for Police Panel]. Consultants’ Key Personnel Name and Title Contact details [Insert] [Insert] [Insert] [Insert] 9. Payment Schedule (exclusive of GST) This payment schedule defines the pricing schedule items.XX 7.2 Timing and Payment Schedule The time for payments shall be on the 20th of the month following the month of issue of the GST invoice. OR Allowable expenses and/or disbursements are as agreed and set out in the Panel Contract [insert name of panel contract]. necessary for the satisfactory completion of the Services. Sub-Consultants and Sub Consultants’ Key Personnel Name and Title Company and Contact details [Insert] [Insert] MoE Contract Number [Contract No.S.

>> Name and Title Company and Contact details [Insert] [Insert] [Insert] [Insert] 10. <<OR Insert the following. Inputs Provided by the Client 10.>> The following equipment is provided by the Client for this contract: [Insert] 10.3 Equipment There is no equipment provided by the Client for this contract.>> The following facilities are provided by the Client for this contract. <<OR Insert the following clause and table if hazards known. microwave transmission devices and radio transmission devices.4 Facilities There are no facilities provided by the Client for this contract. <<OR Insert the following. cell phone towers. Known Services Existence of a high voltage cable. *Client's Hazard Identification and Notification There are no known hazards for this contract.>> Name and Title Ministry of Education contact details [Insert] [Insert] [Insert] [Insert] 10. [Insert] 11.>> With reference to Clause 3.8 of the General Conditions Contract the following is a list of known identified hazards relevant to the Services: No Hazard Known to the Client Detail <<examples below>> 1. <<OR Insert the following.2 Client Personnel There are no Client personnel provided for this contract. MoE Contract Number [Contract No.1 Other Consultants There are no other consultants for this contract. <<OR Insert the following.] .Ministry of Education Page 9 of 10 Name and Title Company and Contact details [Insert] [Insert] 10.

>> Additional documents. conditions 3. 10 YPP. Site Plan. Conditions of Contract for Consultancy Services The Conditions of Contract for Consultancy Services and Specials: Part A Specific Conditions of Contract and Part B Other Conditions of Contract are as attached in Additional documents.] . information or services to be provided for by the Client forming part of the Agreement. Asbestos Report. Contaminated ground Risk of injury or illness to people. 295kb] (CCCS – August 2009) Download from Contracts for Construction Works and Professional Services Special Conditions Part A – Specific Conditions [PDF. 214kb] Special Conditions Part B – Other Conditions Download from Contracts for Construction Works and Professional Services Statement of Work [insert: e.g. information or services to be provided for by the Client forming part of the Agreement are listed as follows and attached as appendices to this Agreement: Information or Services name/title Format Appendix # Conditions of Contract for Consultancy Services [PDF. Appendices <<Attach your appendices as listed above and ensure that you delete all Guidance notes and ensure to change all our font to “BLACK” and update your footers >> MoE Contract Number [Contract No. insert insert 12. Brief on [PDF/ WORD/ XLS] Appendix A SNUP] [Insert] [insert] Appendix B 3.Ministry of Education Page 10 of 10 No Hazard Known to the Client Detail <<examples below>> 2. Additional documents There are no additional documents. <<OR Insert the following clause and table if additional docs are provided. 13.