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Blacktop21 LLC

SAFETY MANUAL
SAFETY FOR BLACKTOP21NC

This section details PACKAGE LOGISTIC INC policies surrounding safety and security. We expect
100% adherence on all details explained in the following lines.

Incidents
All incidents must be reported to management immediately. Anytime that you have been involved
in any activity (either inside the vehicle or on foot) that could possibly adversely affect the
business, you required to contact PACKAGE LOGISTIC INC management.

Examples of such incidents may be:

 Confrontational customer
 Vehicles scraping trees
 Vehicle backing up on a customer’s flower bed
 Vehicle damaging customers mail box
 Breaking something inside offices or customers property.

Accidents
All accidents must be reported to PACKAGE LOGISTIC INC CORP and FedEx Management
immediately. In case of an accident:

 Make sure you’re ok.


 Activate your emergency flashers, set triangles and secure the area.
 Call 911
 Assist anyone who is injured but do not move them unless it is absolutely necessary.
 Immediately call PACKAGE LOGISTIC INC management and FedEx management.
 Write down all information about vehicles involved in the accident as well as surrounding
vehicles if possible (license numbers, car make, color, etc.)
 Protect vehicle and cargo inside vehicle, until the arrival of company’s personnel.
 If the other party admits guilt, request that they sign proper forms.
 Cooperate but do not admit guilt.
 Do not leave the scene until released by the proper authorities.
Safe Driving
All drivers are expected to expect the unexpected. Safety is a full time job and the largest enemy of
safety is complacency. The Federal Motor Carrier Safety Regulations (FMCSRs) require that drivers
of commercial motor vehicles be qualified by reason of experience, training or both, to safety
operate the type of vehicle he/she drives.

 Seek out and implement the safety message of the day. If you do not hear it, seek out
other PACKAGE LOGISTIC INC employees and ask.
 Attend safe driver courses or meetings or request the information given un such meetings.
 Drivers can expect periodic and random PACKAGE LOGISTIC INC quality assurance ride
along. If any management personnel rides with you, you are required to implement any
and all safe driving recommendations given to you.
 FMCSR mandates hours of service maximums. It is your responsibility to know and
understand the hours of service policy. Please ask if you do not know.
 Always observe speed limits. School zones limit to 15MPH
 Drive at 25mph or less inside residential neighborhoods.
 Avoid backing on driveways as possible.
 Avoid backing in general.
 Come to a full stop for buses loading or unloading students.
 Slow down and be alert when passing parked vehicles.
 Get out and look to make sure there are no little ones in your path.
 Slow down and be alert near playgrounds and busy intersections.
 Watch for inattentive pedestrians (those who are looking at a cellphone, wearing
headphones, daydreaming, etc.)
 Slow down when you see people walking or bicycling.
 Use headlights even during the day so children and others can see you better.
 Backing accident prevention:
o Look for parking locations where you will not need to back up at all. Pre plan all
your stops.
o G.O.A.L. Get Out And Look
o Use a guide person when possible. Ensure proper hand signals are understood.
o Use horn, flashers, and back immediately.
o Check mirrors and back slowly (1mph).
o Back only as far as you need.
o When using backing camera, do not forget to use your mirrors to survey the area.
o Challenge yourself to back one less time each day.
 Fixed object accident prevention:
o Look left, right, left before entering an intersection.
o Cover bake and anticipation problems when maneuvering through an intersection.
o Utilize a 3 second pause before entering an intersection from a stop.
o Check your mirrors to ensure you know who and what is behind you and how far
back they are when approaching an intersection.

I. SAFETY MEETING SCHEDULE


PACKAGE LOGISTIC INC will maintain a regular meeting schedule with all employees with dates
and times clearly communicated to employees. Notes will be maintained on meeting topics and
discussion items and those will be available to all employees. If any employees miss a scheduled
meeting for any reason, it should be responsibility of employee to ensure that they read and make
themselves familiar with the notes from the missed meeting.

PACKAGE LOGISTIC INC will advise employees of the format in which the information on
meeting will be supplied, either electronically or hard copy format.

II. HAZARD AND UNSAFE CONDITIONS

If any employees discovers any situation that they feel represents a safety risk to themselves or any
colleague, this should be reported to management immediately. Management should also ensure
that any subsequent reporting follows the prescribed manner for any facility/location. For which
PACKAGE LOGISTIC INC has been contracted to.

III. NEW WORKERS ORIENTATION

As part of the own boarding process for new workers, they should complete a safe work
orientation form, prior to performing any duty’s without being directly supervised. Employees
should acknowledge at the bottom of the page the completion of this orientation and a copy
maintained in the work file (example included as an addendum).

IV. WORKER INJURIES

If a worker is injured at any time on the job, the following should be done immediately:

 If the injury is serious, contact or ask for medical assistance immediately for yourself or
anyone else that may be injured.
 If possible contact management or have someone to do this if you are unable, giving all
information known about the incident to proper management. Regardless of how small
the incident seems it must be reported as soon as possible.
 Complete incident report regardless of the lack of severity or the need for medical
attention. All incidents must be reported.

Management must maintain its files of all incidents reports and report to its insurance carrier.

V. IN BUILDING SAFETY
Awareness by the workers of their surrounding is always a key component in performing duty’s in a
safe and secure manner. Be aware of potential hazards in your work area. This would include
conveyer belts and systems, package movement and handling, heavy equipment in use (forklift,
etc.) and most importantly fellow drivers and vehicle movement. Also be aware entering and
exiting of your vehicle, be sure as you step up or step down your footing is secure. Be sure before
you begin your day, you perform a pre-trip inspection in your vehicle as well as a post-trip
inspection at the end of your day, be sure you activate your horn anytime your vehicle exits and
enters the building, as well as any time you are backing up. Along with the pre-trip inspection,
ensure that you have all supporting equipment needed to perform your duties, this will include,
scanning devices as well as any other needed equipment such as hand trucks.

VI. ON ROAD SAFETY

Completed your own road test in a safe and secured manner should always be at the top of your
mind issue. Throughout the day various aspects of your job will require your attention, however
when you are behind the wheel of your vehicle, you must be completely focused on your
surroundings and driving. To better explain on road safety, let’s look at it in three different areas:

1. In vehicle
 As you move into the cargo area, be sure to be aware of packages that may have
moved during transit. Also, when loading packages into your vehicle, be sure to
load them so that they will not fall or move while on transit. This is both for your
safety and package security.
 When carrying packages in or out of the vehicle make sure that you don’t block
your line of sight to help prevent trips and falls.
 When exiting your vehicle, make sure it’s locked to maintain package security and
also provide added personal security.
 Before getting on their way, make sure all doors are secured (including any bulk
head door).
2. Out of vehicle
 As mentioned previously, make sure when stepping in and out of your vehicle, that
your pathway is not blocked or obstructed.
 Use either the proper carrying method or hand truck if needed, to transport
packages to or from the vehicle.
 Just as in the building, be aware at customer sites of any potential hazards to your
movements.
 If loading or unloading through the rear door of your vehicle, make sure that the
door is secured when your transaction is completed.
 When unloading/loading at the dock, be sure your vehicle is secured (parking
brake on and in park if an automatic transmission, tire choke) and any gap
between the rear of the vehicle and the dock is at a minimum, if using a dock
plate, ensure it is in place and secured before any package loading activity (this is
critical if forklift or heavy equipment are involved)
3. Driving
 Again as previously mentioned, when driving this should be your only focus.
Staying aware of the changing situations around will help you to maneuver safely
on the road. Whenever you stop your vehicle, ensure that you always apply the
parking brake and place your vehicle in park prior to turning the key off and exiting
the vehicle. This steps should be repeated at each stop to avoid a runway vehicle.
 The Smith system of driving has five keys to being a safer driver:
i. Aim high: look 15 seconds into your future (don’t just look at the vehicle in
front of you)
ii. The big picture: Look for hazards ( other motorists, pedestrians, vehicle
doors opening)
iii. Keep your eyes moving: Don’t stare. (Use your peripheral vision) Stop the
fixed habit stare
iv. Leave yourself an out and: Monitor the Space Cushion around you and
your Vehicle
v. Make sure they see you: Use your signals – Directional, 4 way Flashers,
Head Lights, Brake Lights, Horn, Hand Signals) Make Eye Contact.
 One of the most dangerous areas for vehicle accidents are at the intersections,
please apply the following procedures intersections as you approach them.

Many intersections accidents occur when drivers fail to use their turn signals or
don’t know the right-of-way laws. Aggressive drivers will try to beat the red light
and speed dangerously through an intersection.

Using defensive driving techniques help to avoid accidents.

VEHICLE ACCIDENT REPORTING

If you’re involved in a vehicle accident there are several things to be done:

 First and foremost remain calm and ensure if medical attention is needed for
anyone and that Emergency authorities are contacted ASAP (including police)
 Follow any police or emergency personnel instructions.
 Contact a member of your local management ASAP.
 Do not admit any fault or guilt regarding the incident to anyone.
 If possible, gather the names and information of anyone involved in the accident as
well as any witnesses (including vehicle insurance information if possible).
 If the Police recollects information of the incident and parties, ask when the
accident report will be available and how to obtain a copy, inform management.
When completing an accident report, be prepared to answer some or all of these
questions:
o What is your name, title and who is your employer?
o Business address of your employer?
o Location and description of the accident.
o Description of the state of the vehicle.
o Driver’s name, license number, date of birth and state licensed.
o Description of other vehicles involved, and drivers names.
o Names of all persons involved in the accident.
o Was accident investigated by the police? Name of officer doing the
investigation if possible? Where there any other known witnesses?

VII. PACKAGE SAFETY

 Don’t throw or drop packages, one reason being that it may cause damage to the content
of the package, resulting in poor customer service. Packages may contain glass or sharp
and heavy objects that may come out and present a risk of hazard to yourself and others
near you.
 When carrying boxes in your arms never carry them so high as to block your path or sight,
so you can see any hazards before you.
 When using the handcart, exercise good judgment in how you load and carry packages or
boxes. Always use a proper weight distribution.
 When lifting boxes or objects, never attempt to carry more than you can handle, either in
number of packages or weight. Be sure to ask for help if needed.
 NEVER BEND AND LIFT WITH YOUR BACK.

Before lifting take a moment to examine the object for sharp corners, slippery spots or other
potential hazards. Do not try to exceed your limits, ask for help if needed. Divide the load to make
it lighter, make sure where you are going with the boxes, and follow this steps:

1. Stand close to the load with your feet spread shoulder width apart. One foot should be
lightly in front of the other for balance.
2. Squad down bending at the knees (not your waist) tuck your chin while keeping your back
as vertical as possible.
3. Get a firm grasp of the object before beginning the lift.
4. Slowly begin straightening your legs, lifting slowly never twist your body during this step.
5. Once the lift is complete, keep the object as close to the body as possible, if the loads
center of gravity moves away from your body, there is a dramatic increase of stress to the
lumbar region of the back.
If you must turn while carrying the load, turn using your feet not your torso.
To place the object below the level of your waist, follow the same procedures in reverse
order. Remember to keep your back as vertical as possible and bend at the knees.

VIII. INJURIES

Using proper lifting technics can help prevent downtime due to avoidable back injuries. With a
little practice, precautionary methods such as these can become good daily habits that could help
prevent back injuries, both on and off the job.
Remember, no approach will completely eliminate back injuries. However a substantial portion can
be prevented by incorporating effective administrative and engineering controls.

To evaluate a workers lifting habits consider the following variables:

Frequency of lifting, duration of such activities and type of lifting, as well as the workers state of
health, body size, age and general physical fitness.

ORIENTATION CHECKLIST
I, _______________________________, have participated in the employee orientation which
outlines and reviews company policies, safety procedures and worksite responsibility.

The orientation covered the following topics.


______ Procedures and work systems.

______ Hours of Work

______ Expectations

______ Company Policies, Ethics and Principals

______ General Safety Policies

______ Local Practices and Standards

______ Safe Lifting Technics

______ Driving and Vehicle Policies

______ Worksite and Job Hazards

______ Hazard Identification and Notification Procedures

______ Incident and Accident Reporting

______ First Aid Stations (in Building)

______ Driver violation notification procedures

______ Safety meetings

______ Job training

I understand and accept my responsibilities as outlined in the New Employee Orientation checklist.

Employee Print Name / Employee Signature Date

Manager Signature Date