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West Coast University Orange County

California Nursing Students’ Association

Chapter Bylaws
Amended by its members on March 11, 2018

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ARTICLE I. – Name of Organization

Section 1.

The name of this organization shall be the West Coast University Orange County California Nursing
Students’ Association, hereinafter referred to as WCU-OC CNSA, a local chapter of the California Nursing
Students’ Association and the National Student Nurses’ Association, hereinafter referred to as CNSA and
NSNA respectively.

ARTICLE II. – Principal Office

Section 1.

The principal executive office for the transaction of the organization’s business is located at the West
Coast University Orange County - La Palma campus located at 2411 W La Palma Ave, Anaheim, CA
92801.

ARTICLE III. – Purpose and Functions

Section 1. Purpose

The purpose of the WCU-OC CNSA:

A. To assume responsibility for contributing to nursing education in order to provide for the highest
quality healthcare;

B. To provide programs representative of fundamental and current professional interest and


concerns;

C. To aid in the development of the whole person, and his/her professional role, and his/her
responsibility for health care of people in all walks of life;

D. To support WCU nursing program philosophy of the continuum of learning throughout the lifetime,
and

E. To promote a positive image of nursing to the larger community.

Section 2. Function

The function of the WCU-OC CNSA:

A. To have direct input into standards of nursing education and influence the education process;

B. To influence health care, nursing education and practice through legislative activities as
appropriate;

C. To promote and encourage participation in community affairs and activities towards improved
health care and the resolution of related social issues;

D. To represent nursing students to the consumer, to institutions, and other organizations;

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E. To promote and encourage students' participation in interdisciplinary activities;

F. Refuse to engage in, or condone, discrimination on the basis of race, color, creed, national origin,
ethnicity, age, gender, marital status, lifestyle, disability or economic status;

G. To promote and encourage collaborative relationships with nursing and related health
organizations;

H. To promote student professionalism to encourage and support this trait throughout the nursing
career;

I. To engage in networking opportunities both as a student and future nurse;

J. To promote unity among nursing students at West Coast University Orange County, and

K. To encourage collaborative relationships with other student organizations.

ARTICLE IV. – Members

Section 1. Constituent Associations

A. School constituent membership is composed of active or associate members who are members
of the NSNA and the state association when one exists.

B. WCU-OC CNSA shall be composed of at least 10 members from West Coast University Orange
County or the total school enrollment if less than 10. Requirement of 10 or more members must
be met a date eight weeks prior to the Annual House of Delegates Meeting. There shall be only
one chapter on this school campus.

C. For yearly recognition as a constituent, an officer of the WCU-OC CNSA shall submit annually the
Official Application for NSNA Constituency Status (the Application) which shall include the
following areas of conformity: purpose and functions, membership, dues, and representation.

D. A constituent association that fails to comply with the bylaws and policies of NSNA shall have its
status as a constituent revoked by a 2/3 vote of the Board of Directors, provided that written
notice of the proposed revocation has been given at least two months prior to the vote and the
constituent association is given an opportunity to be heard.

E. WCU-OC CNSA is an entity separate and apart from NSNA and CNSA in their administration of
activities, with NSNA and CNSA exercising no supervision or control over these immediate daily
and regular activities. NSNA and CNSA have no liability for any loss, damages, or injuries
sustained by third parties as a result of the negligence or acts of WCU-OC CNSA or the members
thereof. In the event any legal proceedings are brought against NSNA and CNSA, WCU-OC
CNSA will indemnify and hold harmless the NSNA and CNSA from any liability.

Section 2. Categories of Constituent Membership

School constituent membership is composed of active members who are members of the NSNA and
CNSA. Individuals in good standing shall constitute the voting membership of WCU-OC CNSA.

Members of the constituent associations shall be:

A. Active Members:

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1. Students enrolled in the state-approved West Coast University Baccalaureate Nursing
Program, leading to licensure as a registered nurse.
2. Registered nurses enrolled in programs leading to a baccalaureate degree with a major
in nursing.
3. Active members shall have all the privileges of membership.

B. Associate Members:
1. Prenursing students, including registered nurses, enrolled in college or university
programs designed as preparation for entrance into a program leading to an associate
degree, diploma or baccalaureate degree in nursing.
2. Associate members shall have all the privileges of membership except the right to hold
office as president or vice president at state and national levels.

C. Individual Members:
Individual membership shall be open at the national level to any eligible student when
membership in a constituent association is not available. Individual members shall have the
privileges of membership as prescribed in Article IV, Section 2, items 1 and 2.

D. Active membership shall be renewable annually.

Section 3. Duration of Membership

A. Active membership status shall begin no earlier than upon entering the first term of West Coast
University’s core nursing program.

B. Active membership status shall begin upon submission of membership application.

C. Students may apply for membership upon beginning their Pathophysiology class but shall remain
inactive until entering the first term of West Coast University’s core nursing program.

D. Active, associate and individual membership may be extended six months beyond graduation
from a student's program in nursing, providing membership was renewed while the student was
enrolled in a nursing program. Sustaining membership shall be renewable annually.

E. Official start date of a academic term is defined as the first Sunday of classes at midnight (12:00
a.m.) when the Blackboard course becomes available. The official end date of the academic term
is defined as the final Saturday at 11:59 p.m.

Section 5. Fees and Dues

A. Payment of NSNA and CNSA dues is a prerequisite for membership in WCU-OC CNSA, in
accordance with NSNA enrollment procedures. ​Any member who fails to pay current dues shall
forfeit all privileges of membership.

B. The annual NSNA dues for active, associate, and individual members shall be $30 per member,
plus $0 state and school dues, payable for the appropriate dues year. The dues year for
members shall be a period of twelve consecutive months.

C. The annual NSNA dues for active, associate, and individual members joining for two years shall
be $50 per member, plus $0 state and school dues, payable for the appropriate dues years. The
dues years for these members shall be a period of twenty-four consecutive months.

D. The NSNA Board of Directors shall have the authority to change membership dues, providing

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such dues do not exceed the amounts set in these bylaws.

E. Membership dues shall be paid by West Coast University for the first two years of membership.
Dues are considered “paid” upon submission of applications for new membership and renewal of
existing membership. This condition is subject to change.

F. National and state dues shall be payable directly to NSNA. NSNA shall remit to each state
constituent the dues received on behalf of the constituent.

Section 7. Termination of Membership

A. Causes of Termination​ ​– T
​ he membership of any member shall terminate upon the occurrence of
any of the following events:

1. The resignation of the member.

2. The failure of the member to renew his or her national, state or local membership for the
following year by paying annual dues within the time frame set forth by the Board of
Directors.

3. The occurrence of any event which renders such member ineligible for membership,
provided that termination for such cause shall take effect only upon expiration of the
period (not to exceed one year) for which such member’s current membership runs.

4. The determination by the Board of Directors the member has failed in the rules of
conduct of CNSA or NSNA.

ARTICLE V. – Board of Directors

Section 1. Definition and Qualifications

A. The governing body of WCU-OC CNSA shall be the Board of Directors.

B. To be eligible to serve on the Board of Directors, a person shall:


1. Be in good academic standing that includes:
a. A cumulative GPA of 3.0
b. No failed courses
2. Have not yet completed NURS 306: Expanding Family and Community (OB)
3. Have a strong commitment to community service
4. Have school spirit

Section 2. Composition

A. The Board of Directors will consist of the following at minimum: President, Vice President, and
Treasurer/Secretary.

B. The Board of Directors may also consist of additional positions as deemed necessary by the
current Board of Directors. These additional positions include but are not limited to: Social
Activities Chairperson, Community Outreach Chairperson, Public Relations Chairperson, Alumni
Relations Chairperson, Mentorship Chairperson, and Breakthrough to Nursing Chairperson.

C. The Board of Directors holds the right to increase or decrease the number of chairpersons per

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position as deemed necessary.

Section 3. Term of Office

A. A board member must serve two academic terms to receive official recognition as a member of
the Board of Directors.

B. Board members are required to step down from serving on the Board of Directors immediately
prior to entering NURS 480: Advanced Medical Surgical Nursing: Promoting Wellness in the
Critically Ill.

Section 4. Responsibilities

The Board of Directors shall be responsible for:

A. Transacting business of the association between membership​ ​meetings and shall report such
transactions at the next regularly scheduled membership meeting.

B. Filling vacancies in any office with a 2/3 vote by the Board of Directors, except the office of
President and Vice President.

C. Reviewing monetary disbursements, acquisitions and fund raising activities and shall be
responsible for procuring persons for audit of all accounts on an annual basis.

Section 5. General Responsibilities of Individual Board Members

Individual members of the Board of Directors shall be responsible for:

A. Maintaining good academic standing and active enrollment in the West Coast University nursing
program;

B. Upholding the image of West Coast University and WCU-OC CNSA as their representative and
spokesperson by abiding by the policies and guidelines outlined in the West Coast University
Nursing Student Handbook;

C. Satisfactorily performing the functions of their office as stated under Article V, Sections 5-6 of the
bylaws;

D. Attending all scheduled board meetings and general membership meetings;

E. Serving as a board member for at least two academic terms, and

F. Actively checking appropriate communication channels and responding within a timely manner.
a. Timely response for internal communication channels is considered to be within 24 hours.
b. Timely response for external communication channels is considered to be within 72
hours.

Section 6. Duties of the Individual Officers and Chairpersons on the Board of


Directors

A. President

1. Shall preside at all meetings of this association, appoint special committee as needed,

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perform all other duties pertaining to the office and represent this association in all
matters to the local state nurses association, the local league for nursing, state nursing
student association, National Student Nurses' Association, and other professional and
student organizations.

2. Shall serve as chairperson of the Board of Directors.

3. Monitor and ensure that chapter, state, and NSNA Bylaws are enforced.

4. Shall represent WCU-OC CNSA at state and national conventions as lead delegate. If the
President is unable to attend, they are responsible for appointing another director to
serve in this role.

5. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

B. Vice President

1. Shall assume responsibility of the office of President in the event of the vacancy
occurring in the office until the next regular appointment.

2. Shall preside at meetings in the absence of the President.

3. Shall assist the President as delegated and act as advisor to the President.

4. Serve as chairperson of the Bylaws Committee, leads annual review of Bylaws, ensures
amendments are approved by the Board of Directors and entire membership is notified.

5. Coordinate, announce, and monitor board member appointments.

6. Submit Official Application for NSNA Constituency Status to the NSNA annually.

7. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

C. Secretary

1. Shall record and distribute the minutes of all meetings of this association as directed by
the President.

2. Shall keep on file as a permanent record of all reports, papers and documents submitted.

3. Refer to duly appointed committees the necessary records for the completion of
business.

4. Forward minutes to the CNSA board as well as the names and addresses of all officers
and committee chairpersons after their appointment.

5. Keep attendance records from all meetings and events.

6. Maintain all updated records/minutes in the NSNA Minutes.

7. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

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D. Treasurer

1. Shall serve as chairperson of the Fundraising/Finance Committee.

2. Is directly responsible for obtaining estimates, ordering and remitting all expenses
pertaining to projects or events that have been approved by the board (ex. T-shirt sales).

3. Prepare financial reports and account updates to be presented at the Board of Directors
and Membership Meetings, respectively.

4. Organize and spearhead all fundraising efforts for both the chapter and outside charitable
organizations.

5. Keep a permanent record of all income and expenses.

6. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

E. Social Activities Chairperson

1. Serve as chairperson of Social Activities Committee.

2. Be accountable to the membership for notification of pending social activities.

3. Organize and spearhead social activities for all members to be involved in by creating
proposals to be approved by board and administration. Activities include but are not
limited to: Mental Health Simulations, Be The Match, Blood Drives, and Nurses Week.

4. Communicate on behalf of the active membership in relaying social activity ideas to the
Board of Directors.

5. Serve as chairperson of the Mentorship Committee in the event the committee has no
chairperson.

6. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

F. Community Outreach Chairperson

1. Serve as chairperson of the Community Outreach Committee.

2. Responsible for seeking out community service opportunities.

3. Be accountable to the membership for notification of upcoming community opportunities


and activities.

4. Organize and spearheads all community outreach activities hosted by or done in


partnership with the WCU-OC CNSA Board of Directors.

5. Responsible for creating or assisting in campus activity proposals for community


outreach activities to be approved by the Board of Directors and West Coast University
administration.

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6. Updates WCU-OC CNSA website and related social media with appropriate information
and picture(s) concerning volunteer opportunities.

7. Serve as chairperson of the of Breakthrough To Nursing Committee in the event the


committee has no chairperson.

8. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

G. Public Relations Chairperson

1. Serve as chairperson of the Public Relations/Communications Committee.

2. Actively ensures visibility and presence of organization on campus.

3. Maintain updated contact lists for Board of Directors and active members.

4. Manage the maintenance and development of the WCU-OC CNSA website.

5. Manage and keep current WCU-OC CNSA’s social media accounts. These include but
are not limited to: Facebook page, Instagram, and Twitter.

6. Responsible for aiding the recruitment and retention of volunteers and/or participants for
WCU-OC CNSA activities and events.

7. Update student services of upcoming events on a timely, regular basis.

8. Prepare a school newsletter at least once a term.

9. Preserve through various media methods (photos, video, etc.) all WCU-OC CNSA
activities.

10. Serve as chairperson of the Alumni Relations Committee in the event the committee has
no chairperson.

11. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

H. Alumni Relations Chairperson

1. Serve as liaison between WCU-OC CNSA and the West Coast University Alumni
Network.

2. Invite alumni through the West Coast University Alumni Network to student-run events
and to share success stories with the membership.

3. Share significant WCU-OC CNSA news with the West Coast University Alumni Network.

4. Collaborate with the West Coast University Alumni Network to create new ways to involve
alumni in the betterment of WCU-OC CNSA and for the benefit of current and future West
Coast University nursing students and graduates.

5. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

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I. Mentorship Chairperson

1. Serve as the chairperson of the Mentorship Committee.

2. Responsible for overseeing the Mentorship Program.

3. Resolve issues between mentors and mentees.

4. Promote the recruitment and retention of mentors and mentees in the Mentorship
Program.

5. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

J. Breakthrough to Nursing Chairperson

1. Serve as the chairperson of the Breakthrough to Nursing Committee.

2. Promote recruitment of youth and underrepresented populations in nursing.

3. Promote retention of underrepresented populations in nursing education.

4. Serve as a liaison between NSNA, CNSA, and chapter Breakthrough to Nursing


chairpersons.

5. Promote a positive image of nursing students.

6. Shall have an understanding of the chapter bylaws and policies and suggest revisions to
the Board of Directors when needed.

Section 5. Absences and Failure to Perform Duties

A. Board members may be removed from office by a plurality of vote of the members of the Board of
Directors present at a meeting called for that purpose if a) that board member is deemed
negligent in the general specific functions of that office as stated in these Bylaws or b) they have
two unexcused absences from a scheduled meeting and/or assigned event within one academic
term. Official recognition as a former board member will be determined by a plurality of vote by
the current Board of Directors within one month of a board member’s removal from office.

B. Enrollment and Academic Standing​:


Board members must be actively enrolled and maintain good academic standing. Failure to
maintain these standards will result in forfeiture of that office.

C. Meetings​:
Board members are required to attend all scheduled meetings, except in the following
circumstances:

1. Conflicts with school classes


2. Emergencies
3. Work
4. Personal conditions or situations that prevent the board member from attending the
meeting. They must notify the President or Vice President and have received approval

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prior to schedule meeting.

Failure to attend regularly scheduled meetings without 1) prior notification to the Board of
Directors and 2) no valid reason for absences will place the board member under automatic
review by the Executive Committee.

D. Events​:
Board members are required to participate at their assigned event, which is determined per term
and is based on the availability of the Board of Directors. Failure to attend assigned events
without 1) prior notification to the Board of Directors and 2) no valid reason for absences will
place the board member under automatic review by the Executive Committee.

E. Tardiness​:
Board members must demonstrate punctuality throughout their term in office. Two unexcused
instances of tardiness to meetings and/or assigned events will equal an unexcused absence. If
prior notice is made to the President or Vice President with a valid reason, no violations have
been made. Excessive tardiness will subject the board member to a counseling session. If
tardiness to meetings continues after a counseling session, the board member will be placed
under automatic review by the Executive Committee and may forfeit their office.

F. Counseling Sessions

1. Counseling sessions are given by the President or Vice President when a policy has
been violated.

2. Purpose: Counseling sessions are used to provide an opportunity to 1) educate the board
member of the written bylaws and policies and 2) conduct root cause analysis of the
circumstances surrounding the incidence in question.

3. After a counseling session has been made, a repeat violation of the policy reviewed in
counseling session will place the board member under automatic review by the executive
board and may result in forfeiture of that office.

G. Definitions

1. An ​unexcused absence​ is defined as an absence from a scheduled meeting or assigned


event without prior notification and approval by the President or Vice President. Also
known as a “no show”.

2. Good academic standing​ is defined as having no failed classes and maintaining a GPA
of 3.0 and above.

3. Tardiness​ is defined as arriving 15 minutes past the meeting time.

Section 6. Vacancies and Resignation

A. The Vice President may declare a vacancy in a position held by a board member upon receipt of
a written resignation or finding of negligence of duties.

B. Filling a vacancy due to resignation or removal:

a. In the case of the President’s removal or resignation, the Vice President shall become the
Interim President for the remainder of the original term, or until the next appointment.

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i. In this case, when the new election comes about, the former Vice
President/Interim President can opt to either:

1. Give up their Vice President position to run for President, or;

2. Return to the Vice President position for the remainder of their term.

b. In the office of a Director other than President, the Board of Directors shall, by two-thirds
(2/3) vote, fill the vacancy by appointment for the remainder of the term.

ARTICLE VI. – Elections

Section 1. Election of Board of Directors

A. Elections shall take place 1 month prior to serving term’s allotted term frame is over.

B. All elections shall be by majority vote of current board members.

C. A plurality vote of the board members present and entitled to vote and voting shall constitute an
official election.

D. In the event of a tie, a revote shall be held.

E. All nominations shall be made from the floor.

F. Eligibility for President and Vice President will follow the procedures spelled out in our Board
Member Requirement Policies.

ARTICLE VII. – Meetings

Section 1. Membership Meetings

A. Membership meetings shall occur at least once per academic term.

B. Membership meetings shall be set by the President at least two weeks in advance and
communicated to the membership appropriately.

C. The President shall have the authority to convene a special meeting at such time as is deemed
necessary and shall notify the general membership of such meeting, location, and time.

D. Meeting time and location shall be subject to campus placement in respect to classroom
availability.

Section 2. Board of Directors Meetings

A. Board of Directors meetings shall occur bimonthly.

B. Board of Directors meeting dates shall be set by the President to ensure that as many officers
and representatives can attend as possible.

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C. The President shall have the authority to convene a special meeting at such time as is deemed
necessary and shall notify the Board of Directors of such meeting, location, and time.

D. Meeting time and location shall be subject to campus placement in respect to classroom
availability.

E. Board of Directors meetings shall be closed to the general membership.

F. Minutes shall be taken by the Secretary. Minutes will be available upon request.

Section 3. Quorum

A. A quorum for the board meetings shall be the President, Vice President, three other board
members and one faculty advisor.

ARTICLE VIII. – Delegates

Section 1. Delegate Responsibilities

A. To serve as spokesperson and voting power for this association at CNSA, NSNA and other
related conferences.

B. Present to the state and national organizations all proposed resolutions or amendments to bylaws
or policies proposed by this association.

C. Keep informed as to all current and proposed resolutions and other pertinent information at the
state and national levels and report information to this association's membership at regularly
scheduled membership meetings.

D. Make available to members updates, explanations, and copies of current and proposed state and
national resolutions and other pertinent information.

Section 2. Qualification and Appointment

A. Any member maintaining a grade point average of 3.0 or above and is active in WCU-OC CNSA
projects is eligible to hold the position of delegate. Qualified members would then submit an
application to the Vice President to demonstrate interest.

B. Nominated members will be appointed as delegates by a 2/3 vote of the Board of Directors.
Selection will be based on guidelines outlined in WCU-OC CNSA’s Policies and Procedures.

C. The President shall represent WCU-OC CNSA at state and national conventions as lead
delegate. If the President is unable to attend, they are responsible for appointing another board
member to serve in this role. This appointment shall be approved by a 2/3 vote of the Board of
Directors.

D. Appointment shall be for the entire duration of the assigned convention.

Section 3. Delegate Representation

A. WCU-OC CNSA, which is recognized as an official NSNA constituent, shall be entitled to one
voting delegate and alternate at the NSNA House of Delegates, and in addition, shall be entitled

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to one voting delegate and alternate for every 50 members.

B. The school association delegate(s) and alternate shall be a member(s) in good standing in the
chapter and shall be selected and/or elected by members of the school chapter at a proper
meeting according to chapter bylaws. WCU-OC CNSA may designate an alternate delegate for
each delegate by one of the following two mechanisms:

a. Selection and/or election by members of WCU-OC CNSA according to chapter bylaws; or

b. Written authorization to the State Board of Directors requesting them to appoint a


member of the State Board to act as a state-appointed alternate for WCU-OC CNSA.
i. WCU-OC CNSA shall approve the appointment.
ii. The State Board of Directors shall verify that any state appointed alternate is a
member in good standing of the NSNA a and the state association.
iii. WCU-OC CNSA must have a selected and/or elected delegate present at the
NSNA Convention in order to have a state-appointed alternate seated in the
House of Delegates.
iv. All alternates, whether school selected or state-appointed, shall have the same
privileges as an elected delegate when seated in the House.
v. WCU-OC CNSA shall be entitled to delegates according to the number of
members in good standing in NSNA. Delegates shall be computed on the basis
of the number of members in WCU-OC CNSA as evidenced by the annual dues
received by NSNA on a date eight weeks prior to the annual meeting.

ARTICLE IX. – Association Committees

Section 1. Definition

The committees of WCU-OC CNSA shall include, but are not limited to the following: Social Activities
Committee, Community Outreach Committee, Public Relations Committee, Fundraising Committee,
Bylaws Committee, and Executive Committee.

Section 2. Appointments

A. Committee chair appointments shall be made by the Board of Directors and shall be deemed
standing committees unless otherwise stated at time of appointment.

B. Committee members shall be appointed by the committee chairperson or selected by the Board
of Directors from a group of volunteers.

C. There shall be mandatory presence of at least one Board of Director per committee.

Section 3. Responsibilities

A. All committees shall be responsible to the Board of Directors for reporting committee activities on
a regular basis and shall, upon direction of the Board of Directors, report same to the general
membership.

Section 4. Executive Committee

A. There shall be an Executive Committee of the Board of Directors composed of the President,
Vice President, Secretary, and Treasurer whom are advised by the Faculty Advisor on an as

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needed basis.

B. This committee shall have the power to transact business only of an emergency nature, which
cannot wait until the next scheduled meeting of the Board of Directors. All transactions of this
committee shall be reported in full at the next regularly scheduled meeting of the Board of
Directors. The Executive Committee may conduct such emergency business by telephone or
email.

ARTICLE X. – Amendments

Section 1. Bylaws Committee

A. The Bylaws Committee shall be led by the Vice President and additionally be comprised of at
minimum the President and three additional members of the Board of Directors. It is highly
preferred to include one general (non-board) member and the Faculty Advisor.

B. The Bylaws Committee shall convene at least once a year for the annual bylaw review in
December and additionally as needed.

C. In addition to the Bylaws Committee, it is required that each member of the Board of Directors
review the Bylaws and suggest revisions as needed, as stated under Article V, Section 4.

Section 2. Proposed Amendments to the Bylaws

A. Any proposed amendments to the bylaws must be submitted to the Vice President, who will
review all proposed amendments to ensure that the amendment does not conflict with the
provisions set forth by these Bylaws.

B. Any proposed amendment that achieves a 2/3 vote by the Bylaws Committee will be presented to
the Board of Directors for approval.

C. Amendments to the Bylaws must be approved with a 2/3 vote by the members of the Board of
Directors. Bylaws shall be approved by the Board of Directors by the end of the year following the
annual revision.

D. The Vice President shall be responsible for:


a. Changing the Bylaws to reflect the new amendment, and
b. Submitting them to the Public Relations Committee for distribution and publication to the
general membership.

ARTICLE XI. – Policies and Procedures

Section 1. Definition

A. Policies​ are defined as rules and guidelines formulated and adopted by WCU-OC CNSA.
Policies outline how the organization intends to conduct its services, actions, or business.

B. Procedures​ are defined as the specific methods employed to execute policies in the day-to-day
operations of WCU-OC CNSA.

Section 2. Proposed Amendments to the Policies and Procedures

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A. Any proposed amendments to the policies and procedures must be submitted to the President.
The President will review all proposed amendments to ensure that the amendment does not
conflict with the provisions set forth by these Bylaws.

B. Any proposed amendment that achieves a plurality of vote by the Executive Committee shall be
considered an approved amendment. If a plurality of vote cannot be reached, the most senior
non-Executive Committee board member will be included in the vote until plurality of vote is
reached.

C. The President shall be responsible for:


a. Changing the written Policy and Procedures to reflect the new amendment, and
b. Submitting them to the Public Relations Committee for distribution and publication to the
general membership.

D. Policies and procedures may be submitted to the Vice President as official amendments to the
Bylaws. Converting a policy or procedure into a bylaw requires following the steps outlined in
these bylaws under Article X, Section 2, items A-D.

E. Policies and procedures shall additionally be reviewed annually by the Board of Directors at the
last scheduled Board Meeting of the year.

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