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DEED OF EXTRAJUDICIAL SETTLEMENT OF ESTATE

KNOW ALL MEN BY THESE PRESENTS:

This AGREEMENT made and entered into this 2nd day of October 2013 by and among:

LEILA M. SANTOS, of legal age, Filipino, single, and with residence and postal address at 1111 Santillan
Street, Pio del Pilar, Makati City;

MILA M. SANTOS-RUBIO, of legal age, Filipino, married, and with residence and postal address at 2222 J.
Victor Street, Pio del Pilar, Makati City:

JOSE M. SANTOS, of legal age, Filipino, single, and with residence and postal address at 3333 Taylo
Street, Pio del Pilar, Makati City;

WITNESSETH:

THAT we are the legitimate children and sole heirs of LUCIO T. SANTOS who died on June 25, 2013
in Makati City; copy of his death certificate is hereto attached as Annex "A";

THAT said deceased died without any will or testament and without any outstanding debts in favor
of any person or entity;

THAT said deceased, at the time of his death, left a certain real property, situated in Makati City and
more particularly described as follows, to wit:

(Technical Description of property; specify metes


and bounds of the property with approximate area
thereof, as indicated on the face of the title)

THAT, the parties hereto are the sole and only heirs of the decedent entitled to succed to the
estate, they being the surving spouse and legitimate children,

THAT it is to the best interest of the parties hereto to divide, partition and adjudicate among
themselves the entire estate above-described extra-judicially in the manner and form hereinafter set
forth;

THAT pursuant to Section 1 of Rule 74 of the Revised Rules of Court of the Philippines, and we
being all of age and with full capacity to contract, we do hereby adjudicate unto ourselves the land
described above, in equal shares.

In the event that any other property of the decedents should ever be found not included
hereinabove, the parties hereto further agree as they do so agree to settle and distribute the same in
like manner and proportion as herein established and disposed.

IN WITNESSS WHEREOF, we have hereunto signed this AGREEMENT, this 2nd day of October 2013
in the City of Makati, Philippines.

THE HEIRS OF LUCIO T. SANTOS

LEILA M. SANTOS MILA M. SANTOS-RUBIO


JOSE M. SANTOS

SIGNED IN THE PRESENCE OF:

__________________________ _____________________________

Witness Witness

ACKNOWLEDGMENT

Republic of the Philippines)

City of Makati ) S.S.

BEFORE ME, a Notary Public, for and in the City of Makati, this 2ndday of October 2013 personally
appeared:

Name Identification Card Issued On/At

____________________ ________________ _____________

____________________ ________________ _____________

____________________ ________________ _____________

____________________ ________________ _____________

all known to me to be the same persons who executed the foregoing instrument and hereby
acknowledged to me that the same is their free and voluntary act and deed.

This instrument consisting of two (2) pages, including this page on which this acknowledgment is
written refers to an EXTRAJUDICIAL SETTLEMENT OF ESTATE and has been signed by the parties and
their witnesses and sealed with my notarial seal.

WITNESS MY HAND AND NOTARIAL SEAL.

Doc. No. ____

Page No. ____

Book No. ____

Series of 2013.
Settlement of an estate need not undergo judicial proceedings all the time. Rule 74, Section 1 of the Rules of
Court allows the extrajudicial settlement of estate by agreement among the heirs. Said Rule states:

Sec. 1. Extrajudicial settlement by agreement between heirs. – If the decedent left no will and no debts and
the heirs are all of age, or the minors are represented by their judicial or legal representatives duly authorized
for the purpose, the parties may, without securing letters of administration, divide the estate among themselves as
they see fit by means of a public instrument filed in the office of the register of deeds, and should they disagree,
they may do so in an ordinary action of partition. If there is only one heir, he may adjudicate to himself the
entire estate by means of an affidavit filed in the office of the register of deeds. The parties to an extrajudicial
settlement, whether by public instrument or by stipulation in a pending action for partition, or the sole heir who
adjudicates the entire estate to himself by means of an affidavit shall file, simultaneously with and as a condition
precedent to the filing of the public instrument, or stipulation in the action for partition, or of the affidavit in the
office of the register of deeds, a bond with the said register of deeds, in an amount equivalent to the value of the
personal property involved as certified to under oath by the parties concerned and conditioned upon the payment of
any just claim that may be filed under Section 4 of this rule. It shall be presumed that the decedent left no debts
if no creditor files a petition for letters of administration within two (2) years after the death of the decedent.
The fact of the extrajudicial settlement or administration shall be published in a newspaper of general circulation in
the manner provided in the next succeeding section; but no extrajudicial settlement shall be binding upon any person
who has not participated therein or had no notice thereof.

However, extrajudicial settlement of estate cannot be resorted to every time. There are conditions which must
be satisfied such as:
1. The decedent left no will.
2. The decedent has no debts or his debts have been fully paid.
3. The heirs are all of legal age or the minors are duly represented by their judicial or legal representatives.
4. A public instrument is duly executed by the heirs and filed with the Register of Deeds.

Extrajudicial settlement of estate is often recommended to expedite the transfer of properties of the decedent
to his heirs. This is in view of the fact that judicial settlement of estate takes years before the case is concluded.
Furthermore, this is more adversarial and is resorted to when the heirs disagree on the properties to be partitioned
and the corresponding shares of the respective heirs.

An extrajudicial settlement of estate is done by executing an “Extrajudicial Settlement Among Heirs”. This is a
legal document specifying:

1. Compliance with the legal conditions for an extrajudicial settlement


2. Description of the properties to be extrajudicially settled (title number, value, location, lot size, technical
description, etc.)
3. Nature of the property (if conjugal property)
4. Name of the heirs
5. How the properties shall be divided amongst the heirs.
6. Posting of a bond if there is personal property involved.
7. Undertaking that the Deed will be published in a newspaper of general circulation once a week for 3 consecutive
weeks.

It must be noted that the Deed of Extrajudicial Settlement must be published in a newspaper of general
circulation once a week for 3 consecutive weeks. Kindly consult with the Register of Deeds where the property
is located for the listing of these newspapers.

Before filing the Deed of Extrajudicial Settlement with the Register of Deeds where the land is located, it is
necessary that the estate taxes be paid first. Under Philippine laws, estate tax is defined as a tax on the right of the
deceased person to transmit his estate to his lawful heirs and beneficiaries at the time of death and on certain
transfers, which are made by law as equivalent to testamentary disposition. According to the Bureau of Internal
Revenue, estate tax is not a tax on property but rather imposed on the privilege of transmitting property upon
the death of the owner.

It bears great emphasis that the Estate Tax Return must be filed within six (6) months from the decedent’s
death. The deadline may be extended by the Commissioner of the BIR, in meritorious cases, not exceeding
thirty (30) days. It must be noted that the estate itself is assigned its own Tax Identification Number (TIN). The
Estate Tax Return is filed with Revenue District Office (RDO) having jurisdiction over the place of residence of the
decedent at the time of his death. If the decedent has no legal residence in the Philippines, then the return can be
filed with:

1. The Office of the Revenue District Officer, Revenue District Office No. 39, South Quezon City; or
2. The Philippine Embassy or Consulate in the country where decedent is residing at the time of his death.
Furthermore, the estate tax shall be paid at the time the return is filed. However, upon request and if the
Commissioner of the BIR finds that payment on the due date of the Estate Tax or of any part thereof would impose
undue hardship upon the estate or any of the heirs, he may extend the time for payment of such tax or any part
thereof not to exceed five (5) years, in case the estate is settled through the courts or two (2) years in case the estate
is settled extra-judicially. If an extension is granted, the BIR Commissioner may require a bond in such amount, not
exceeding double the amount of tax, as it deems necessary.

The estate tax is based on the value of the net estate as follows:
1. If not over P200,000, it is exempt
2. If over P200,000 but not over P500,000, then tax is 5% of the excess over P200,000
3. If over P500,000 but not over P2,000,000, then tax is P15,000 PLUS 8% of the excess over P500,000
4. If over P2,000,000 but not over P5,000,000, then tax is P135,000 PLUS 11% of the excess over P2,000,000
5. If over P5,000,000 but not over P10,000,000, then tax is P465,000 PLUS 15% of the excess over P5,000,000
6. If over P10,000,000, then tax is P1,215,000 PLUS 20% of the excess over P10,000,000
The basis shall be the net estate. That means that there are allowable deductions on the estate. These deductions
include funeral expenses, share of the surviving spouse, medical expenses incurred by the decedent within 1 year
prior to his death, family home deduction of not more than P1,000,000.00, standard deduction of P1,000,000.00,
among others. It is best to consult with an accountant on this matter to determine the accurate estate tax.

For extrajudicial settlement of estate, the following documents must be submitted with the BIR:
1. Notice of Death
2. Certified true copy of the Death Certificate
3. Deed of Extra-Judicial Settlement of the Estate
4. Certified true copy of the land titles involved
5. Certified true copy of the latest Tax Declaration of real properties at the time of death
6. Photo copy of Certificate of Registration of vehicles and other proofs showing their correct value
7. Photo copy of certificate of stocks
8. Proof of valuation of shares of stocks at the time of death
a. For listed stocks – newspaper clippings or certification from the Stock Exchange
b. For unlisted stocks – latest audited Financial Statement of issuing corporation with computation of book value per
share
9. Proof of valuation of other types of personal property
10. CPA Statement on the itemized assets of the decedent, itemized deductions from gross estate and the amount due
if the gross value of the estate exceeds two million pesos
11. Certification of Barangay Captain for claimed Family Home

Other documents may also be requested by the BIR.


After the estate taxes have been paid, the heirs may proceed to the Register of Deeds where the land is
situated. If the Register of Deeds would allow it, the filing with the BIR and Register of Deeds may be
simultaneous. The proof of payment of the estate tax, Affidavit of Publication of the Deed, the Deed of
Extrajudicial Settlement of Estate are the basic requirements to be submitted to the Register of Deeds. When all
pertinent documents are submitted, the Register of Deeds will correspondingly issue the Transfer of Certificates of
Title to the proper heirs.

On a final note, it must be borne in mind that the extrajudicial settlement can be nullified if it was done in fraud of
creditors or other rightful heirs. Furthermore, this can open the erring heirs to criminal liabilities.