You are on page 1of 25

How to sign documents

with Adobe Acrobat and Adobe Reader

1
IMPORTANT NOTE

Adobe provides two software solutions for working with PDFs:


 Acrobat (Pro and Standard): paid
 Reader: free, with limited functionality

The configuration and signature instructions are the same for Acrobat and
Reader (slides 4−15).

If you are using Acrobat you can sign any PDF.

Older versions of Reader only allow you to sign PDF documents with signature
permissions; in order to be signed with Reader, a PDF must have been created
in Acrobat, as explained in slides 22−25.

Reader XI and later versions allow you to sign any PDF.

2
1. Configuration for signing documents with the UB digital certificate:
slides 4−10

2. Steps for signing a document: slides 11−15

3. Instructions for changing the appearance of the signature: slides


16−22

4. Reader Extended PDF (PDF ampliado) for signing documents with


Adobe Reader: slides 23−25

3
Configuration for signing documents with the UB digital certificate

Download the files: Configuration files


 CATCert public keys

 Timestamping Select Firmas in the


Preferencias dialogue box:

(1) Edición

(2) Preferencias
(1)
(3) Firmas

(3)

(2)

4
Configuration for signing documents with the UB digital certificate

Click on Identidades y
certificados de confianza

(2)

(1)

(1) Certificados de confianza

(2) Importar

5
Configuration for signing documents with the UB digital certificate

Select the file


Claus_CATCert_Adobe.fdf

(1) Select EC-ACC

(2) Select Confiar...

(1)

(2)

6
Configuration for signing documents with the UB digital certificate

(1) Select Utilizar este


certificado como raíz
de confianza

(2) Click on Aceptar (1)

(2)

7
Configuration for signing documents with the UB digital certificate

Importar
Aceptar

8
Configuration for signing documents with the UB digital certificate

Select Marca de hora


del documento

(2)
(1)

(1) Servidores de marca de hora

(2) Importar

9
Configuration for signing documents with the UB digital certificate

Select the file segellat


_de_Temps_adobe.fdf

Importar

The CATCert timestamping service is installed as


a time server

10
How to sign a document

Open the document you wish


to sign and insert your card
into the reader

Open Trabajar con certificados


in the subwindow Firmar:

(1) Firmar
(1) (2) Trabajar con certificados

(3) Firmar con certificado

(2)

(3) Arrastrar nuevo rectángulo


de firma...

11
How to sign a document

Click and drag the cursor


diagonally to create a rectangle
where you would like to insert
the signature.

12
How to sign a document

If you have configured


an appearance for your
signature, select it in
Aspecto

Sign the document

Save it

13
How to sign a document

Enter your PIN Permitir

The PDF document is


timestamped

14
How to sign a document

Verify details of the signature by


opening the Panel de firma

15
Instructions for changing the appearance of the signature

Open Firmas in the dialogue box


Preferencias:

(1) Edición Creación y aspecto > Más...


(2) Preferencias
(3) Firmas

(1)

(3)

(2)

16
Instructions for changing the appearance of the signature

Nuevo...

17
Instructions for changing the appearance of the signature

(1)

(1) Name of the appearance (2)


Examinar...
(2) Preview area
(3) Select Gráfico importado
(4) Select Archivo...

(3) (4)

18
Instructions for changing the appearance of the signature

Select
the image

Obre

Aceptar

19
Instructions for changing the appearance of the signature

Configurar texto

Selection the information


you wish to display with
the signature

Aceptar
20
Instructions for changing the appearance of the signature

Aceptar

Aceptar

21
Instructions for changing the appearance of the signature

Select the desired


signature appearance in
the dropdown menu

Signed document
showing the appearance
Firmar chosen for the signature

22
PDF ampliado to sign documents with Adobe Reader

Open the document


with Adobe Acrobat

(1) Archivo
(1)
(2) Guardar como otro...

(3) PDF ampliado de Reader

(4) Activar Más herramientas...


(2)

(3)

(4)

23
Reader Extended PDF (PDF ampliado) for signing documents with Reader

Guardar ahora

Desa

24
Reader Extended PDF (PDF ampliado) for signing documents with Reader

Open the document


with Adobe Reader

Use the option Signa amb certificats to sign


the document as explained in slides 11−15.

25