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Harriet Hemsley Photography


Harriet Hemsley Photography

Wedding Contract


Client 1: _______________
Address: _______________________________
Email: ____________________
Phone: ____________________

Client 2: _______________
Address: _______________________________
Email: ____________________
Phone: ____________________

Date of Wedding: ________

Start Time for Photographer: ________
Ending Time for Photographer: ________

Other Times/Arrangements and Services agreed on: _________

Name of Location:
Address of Location:
Phone: ______
Ceremony Start Time: _____________

Name of Location: ________________
Address of Location: _____________
Phone: _____________

Additional Contact 1
Harriet Hemsley Photography


Name: __________
Relation to Client: ______________
Mobile Number: _______________

Additional Contact 2

Name: __________
Relation to Client: ______________
Mobile Number: _______________

Additional contacts must be able to be contacted on the day of the wedding.

Cost, Payment & Pre Wedding Consultation Meeting Dates

Initial meeting (To be confirmed): _____________

Second Meeting (Between1 month - 2 weeks before Wedding ) : TBC _____________

Amount Agreed:

Deposit Payment Date: Half After Initial Meeting which is TBC

Remainder Payment Date: 1 Week before Wedding – _______

Choice of Payment methods:
Cash or Bank transfer

Bank Details
Account Number:
Sort code:

Editing and Receiving Images

Photos will be edited and received by the clients as soon as possible after the date of the
event. A maximum two week turnaround will be in place, as a precautionary. If there are any
problems the photographer will contact the clients.

Client shall receive these images in two formats:

First: An online password protected gallery. Depending on the amount of files and there
sizes, the final images may be available for a limited amount of time. Prior to removal the
photographer will contact clients.

Second: All final digital images will be uploaded on to a USB Stick and will be hand
delivered to the client’s address (Date and time will be agreed upon), once the completion of
editing has taken place.
Harriet Hemsley Photography


The Client will be notified via email when the images are uploaded and ready for viewing.

Agreement for use of images

The copyright of these images will belong to the photographer (Please see T&C’s for more
information) however the client has a choice of whether the photographer may use the images
for her own publications, Such as: Website/portfolio, and social media.

Do you agree that the photographer can use images from your wedding for her own


Terms and Conditions

Entire Agreement: This agreement contains the entire understanding between the Clients and the Photographer.

Confirmation: A signed “Contract for Wedding Photography Services” and payment of the deposit are
necessary to confirm the stated wedding services from the Photographer.

Pre-Wedding Consultation: This normally happens at the time of booking. The Clients will outline broadly
what is required and the Photographer will advise on planning, logistics and timings where needed. An
additional meeting will take place closer to the time of the wedding (Between 1 month and 2 weeks) to iron out
the remaining details. In any case I will contact you by phone a few days before the wedding to ensure that there
have been no last minute changes, unless I have already been told prior to this.

Cooperation: The Clients and the Photographer consent to happily cooperating and communicating with each
other to achieve the best possible result within the understanding of this contract. It is recommended that the
Photographer is be provided with a helper (usually the best man or maid of honour) who will point out key
individuals to be photographed. The Photographer may also require the assistance of the best man or maid of
honour in organising family groups. The Clients also agree to give the Photographer sufficient warning of key
events at the wedding to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake,
speeches, fireworks etc. Please note that not all guests at weddings like having their photo taken. In such cases
the Photographer will use her discretion but cannot be held responsible for a lack of photos of these people.

The Schedule: My shooting schedule and style of working are designed to achieve a great set of wedding
photos for the Clients, accomplished with good humour and enjoyed by all concerned. Both the Clients and the
Photographers therefore agree that punctuality and cheerful cooperation are essential to producing outstanding
photographic results. In cases where the wedding does not run on time (for example, extreme lateness by one of
the Clients arriving to the church) I cannot guarantee to take normal set of photos although in such
circumstances I will do our absolute best to compensate.

Paparazzi Wedding Guests: All your guests will have digital cameras and all your guests will want to
photograph the Clients. In the spirit of cheerful cooperation the Clients agree to give the Photographers
precedence over the guests in order to take the photographs required for the wedding services described above. I
cannot be held liable for a lack of wedding photos if guests taking their own photos of the Clients continually
interrupt the Photographer's work.

House Rules: Note the Photographers are sometimes limited by rules imposed by registrars, ministers and
venue management as to what can and cannot be done. For example some ministers insist that no flash
photography is allowed, and others will insist that the Photographers shoot from a specific location. In such
circumstances the Clients agree to accept the technical limitations that may be imposed on the equipment used. I
Harriet Hemsley Photography


advise the Clients to make themselves aware of the rules of the venue concerned and if necessary negotiate with
the personnel concerned.

Copyright Law: The Copyright of photographs remains with the Photographer. The Photographer grants the
Clients permission to make copies of the images under the following conditions. Upon receipt of final payment
and delivery of images, the client is granted a license to use the digital images for their own non-commercial
purposes such as printing, electronic messaging, exchange with friends and relatives, or display on the Internet;
however, the images may not be edited or altered in any way. Sale, Publication or any Commercial use of the
photographs is not allowed without prior written permission from the Photographer.

Model Release: The Client hereby assigns the Photographer irrevocable and unrestricted right to use and
publish photographs of the Client or in which the Client may be included, for purposes of advertising or
otherwise promoting his work which may include sharing of images on Facebook and Photographer’s
website/blog, and promotional web and print material. The Client releases all claim to profits that may arise
from use of images.

Royalty Free Licence: Whilst the copyright of the photographs remains with the photographer, the client has
the right to use the picture without many restrictions based on one-time payment to the licenser. The Clients can
therefore use the image in several projects without having to purchase any additional licenses.

Limit of Liability: If a photographer is too ill or becomes injured and cannot supply the wedding services
specified above the Photographer will try to book a replacement wedding photographer. Under normal
circumstances a second photographer from the Photographer is there for the day anyway and this photographer
will then shoot the day on his/her own. If both photographers are unavailable and a replacement photographer
cannot be found then liability is limited to a refund of any payments received. The Photographers have working
methods in place to prevent loss or damage to your images. However, there is the unlikely possibility that
images may be lost, stolen or destroyed for reasons in or beyond our control. In these circumstances liability is
limited to the return of fees paid for the service or part thereof according to the percentage of images supplied.

Capture, Delivery, Post Production & Editing: The Photographer is not liable to deliver every image taken at
the session. The determination of images delivered to the Client is left to the discretion of the Photographer. The
final post-production and editing styles, effects, and overall look of the images are left to the discretion of the
Photographer based on her style and the available lighting.

Digital Files: Upon receipt of the digital photos, the client accepts all responsibility for archiving and protecting
the photographs. Photographer does not permanently archive image files. All digital image sizes are
approximate and will be given to client at three hundred dpi. Any images printed by the client over the provided
size may lose image quality. Digital images provided in private online gallery will be in JPEG format.

Completion Schedule: A sneak peek will be available within 1 week and will be posted online. I will be careful
to respect your privacy if you don't want your photos shared on social media immediately. Digital processing of
the entire gallery of digital images will be available within 2 weeks following the Event. The Client will be
notified via email when the images are ready for delivery.

Experience: Due to a lack of experience within this field of photography, I will use my photographic skills from
my portraiture experience to capture your day in as much detail as possible, allowing you to have as many
photographic memories of your special day as I am able to capture. I will remain professional, and will work to
client’s wishes, and the discussed brief.

Booking Fee/Deposit: In the event of the clients cancelling the wedding for whatever reason (Prior to the date
of the wedding) the booking fee is refundable. After the wedding has taken place, the booking fee will be non-
refundable. It will be considered as liquidated damages to the Photographer.
Harriet Hemsley Photography


The undersigned have read and understood the above contract and agree to the terms and conditions in
their entirety.

Client 1:

SIGNATURE: ____________________________________________

PRINT NAME: ____________________________________________

DATE: __________________________________________________

Client 2:

SIGNATURE: ____________________________________________

PRINT NAME: ____________________________________________

DATE: __________________________________________________


SIGNATURE: ____________________________________________

PRINT NAME: ____________________________________________

DATE: __________________________________________________