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eDocument Framework –

Solucion de Factura Electrónica


Elvira Guerra & Alessia Scarfone / SAP
España,
Rafael Carvajal / Globalization Services
14 Diciembre, 2016
Disclaimer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the
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related presentation, or to develop or release any functionality mentioned therein. This document, or any related
presentation and SAP's strategy and possible future developments, products and or platforms directions and
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information in this document is not a commitment, promise or legal obligation to deliver any material, code or
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misconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to
differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking
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decisions.
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AGENDA

Marco Normativo Documentos Electrónicos

Descripción de la Solución

Demo

Experiencia SAP España

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Marco normativo
Documentos Electrónicos
eDocument – Definición y tendencias actuales

Motivación
Ÿ Control fiscal
Ÿ Reducción de costes

Documentos electrónicos principalmente facturas de clientes


Ÿ Nombre genérico: eDocument.

Varios países lanzaron nuevas normas para cumplir con este proceso en 2013-2015
Ÿ Ejemplo; España, Hungría, Croacia, Eslovenia
Ÿ Agenda Digital de la UE, países Europeos lanzarán sus respectivas normas legislativas.

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eDocument en América Latina

Objetivo principal: Control fiscal


Primeros países: Chile, México, Brasil
Segunda fase: Argentina, Costa Rica, Guatemala, Colombia, Uruguay, Ecuador, Perú

Requerimientos comunes
Aprobación / sellado / numeración en tiempo real por parte de la autoridad tributaria
Formato específico de cada país
Comunicación, autentificación y requisitos de seguridad específicos por país
Envío de acuse de recibos
Tipos de documentos: facturas, notas de crédito y débito, notas de entrega, libros de compras y/o
ventas, etc

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eDocument en UE: UE Agenda digital (I)

2010 2014 2018 2020

Equipara Definición Los Idealmente


factura de los estados eFactura
electrónica estándares miembros será el
y en en el uso de la UE método
formato de la deberán principal
papel factura aceptar de
electrónica eFactura facturación
(B2G) (B2G) en la UE

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eDocument en UE: UE Agenda digital (II)

Objetivo principal: Reducir costes


Siguiendo la directiva Europea 2014/55/EU , a partir de Noviembre del 2018, todas las entidades de
la Administración Central deberán aceptar facturas electrónicas.

Primera fase (<2015): Austria, Dinamarca, Finlandia, Italia


Segunda fase (>2015): España, Suiza, Francia
Previsión 2017: Bélgica, Holanda, Alemania…

Requerimientos más comunes


Emisión de factura electrónica a las AAPP a través de una plataforma central
Tendencia: Extender el estándar de B2G para ser utilizado en entornos B2B

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Normativa Española

Facturación electrónica a las Administraciones Públicas


Ÿ Desde Enero 2015 todas las empresas que facturan a las Administraciones públicas (tanto Central, Regional y
local) tienen que emitir facturas en formato electrónico.
Ÿ El único formato admitido por los organismos públicos es el formato Facturae 3.2/3.2.1.
Ÿ Cada entidad pública podrá excluir de esta norma las facturas que tengan un importe inferior a 5.000€
Ÿ Firma digital avanzada del XML
Ÿ Información adicional en la factura. Identificación del destinatario; oficina contable, órgano gestor y unidad
tramitadora, de acuerdo con la codificación del directorio común DIR3
Ÿ FACe punto central de entrada de facturas para la Administración Central y todas aquellas entidades públicas
que quieran adherirse.

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Proceso – ejemplo: Envío factura cliente

Evolución Factura

Regulación tradicional Regulación eDocument


Ÿ Imprimir factura Ÿ General archivo electrónico
Ÿ Envío al cliente Ÿ Firma digital
Ÿ Envío automático a la
administración
Ÿ Procesar la respuesta

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Descripción de la Solución
eDocument Framework

Globalization Services ha desarrollado el eDocument framework para cumplir con las regulaciones
locales que exigen el uso de documentos electrónicos para ser enviados a las AAPP y / o Agencia
Tributaria.

Facilita la realización de los distintos requisitos locales a través de:


Ÿ Aprovechando las sinergias
Ÿ Asegurando los estándares
Ÿ Experiencia única y coherente y reducción de costes operativos

DTE

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Solución técnica

SAP HCP,
SAP ERP Receptor
integration service

eDocument Framework Flujos de integración Administración pública /


Agencia tributaria
Documento
Tipo 1 Pais A
Web Service Web Service

Documento Pais B
Tipo 2

SAP APPL 6.00

SAP Netweaver 7.02

Ÿ Mapeo formato País Ÿ Comunicación Ÿ Validación


Ÿ Monitor Ÿ Firma digital /autentificación Ÿ Aprobación / registro
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Arquitectura de la Solución

Suite Legal MM returned


SD Del GI SD Bill FI IS-U Real Estate
Reports invoice

ERP, option for


eDocument Chile Peru … Spain Turkey
processing
eDocument
Framework
HCP, integration
service DTE Factura … Facturae PARTNER

Government SII SUNAT … FACe TRA

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Arquitectura de la Solución para España

ERP

Integración Seguridad

Mapeo (Facturae) Certificado digital

Comunicación
Monitor
Extensiones Partners
….

HCP, Integration Services

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Procesos soportados

Conexión Web Services con FACe


• Factura original y factura rectificativa
• Anulación de factura
• Actualización de estado de las facturas

Escenario manual
• Creación XML para facturas y facturas rectificativas
• Anulación de factura
• Mantenimiento del estado de la factura

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Envío Factura a FACe

CA

CANCEL
CANC 11
Statuses :
CREATE CREA CREA : eDocument created
CANC : Cancelled (before sending)
SENT : Sent to Interface
SENDEDOC Error US REGP : Registered at the Government
Cockpit REQ_SEND AIF Agency
REGR : Registered at RCF
REGP RECO : Obligation to pay recognized
Error 1200 REJE VOIR : Void Requested
STATUS_RES
SENT 2600
VOID : Voided
CA
CA PAID : Paid by the Goverment Agency
Exception VOID_RESP
SUBMIT US REJE : Rejected by the Goverment Agency
REGR INVF : Invalid File
CA REGR 1300
INVF 1300

RESUBMIT
Cockpit US

CA RECO
2400
RECO
2400
7
Process steps:
CREATE : Create eDocument
PAID REQ_SEND : Request to Send to Goverment
REQ_STATUS Revert to
UPDATE STATUS Cockpit US 2500 Agency
US VOIR orig Status
4200
CANCEL : Cancel eDocument
SENDEDOC : Send Document to Goverment
CANCEL VOID Agency
CANCEL Cockpit CA VOID_RESP 3100
GOV_RESP : Process the response from
Goverment Agency
VOID_RESP : Process the void response
VOIR
4200 STATUS_RES : Process the status response

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Escenarios Disponibles

Spain – Customer Invoice (FACTURAE) Italy – Customer Invoice (Fattura PA)


France – Customer Invoice
Hungary – Transportation Number Request (EKAER)
Colombia – e-Invoicing Incoming
Peru – Daily Summary Boleta Colombia – Customer Invoice
Peru – Boleta
Peru – Void Document Turkey – Customer Invoice
Peru – Customer Invoice (Peruvian e-Invoice)
Slovenia – Customer Invoice
Chile – Customer Invoice (DTE e-Invoice) Slovenia – Cash Invoice Registration
Chile – Delivery Note
Chile – Ticket Receipt Croatia – Customer Invoice
Chile – Ledgers

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Demo
eDocument Cockpit

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Beneficios

Solución eDocument framework;


Ÿ Único punto de entrada de todos los documentos electrónicos
Ÿ Solución completa, proceso end-to-end
Ÿ Trazabilidad del proceso desde el ERP.
Ÿ Cumplimiento con la legislación Española:
– Formato XML Facturae
– Firma digital avanzada
– Y comunicación con las AAPP (proceso manual y automático)

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El Proyecto
Retos Iniciales

CODIGOS DIR3 PORTALES

Obtenerlos FIRMA DIGITAL FACe: 70%

Reflejarlos en ERP Seguridad No FACe: 30%

Gestionar Entidades Migración a FACe

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Ventajas

Facilidad Acceso Cobro Puntual

Seguimiento en Evitar Extravío


tiempo real Facturas

Detectar Errores Ahorro Costes

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Problemas y Consejos Prácticos

Actualizaciones
Cambio Códigos DIR3
periódicas clientes

Aplicación de
Diferencia en Importes visualización facturas
del cliente

Campos Específicos Campo de Texto Libre

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Local Solutions. Global Success.
Contact information:

Muchas Gracias Rafael Carvajal Pabón


Localization Product Manager
rafael.carvajal@sap.com

Local Solutions. Global Success.


© 2016 SAP SE or an SAP affiliate company. All rights reserved.

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National product specifications may vary.

These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.

In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-
looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

© 2016 SAP SE or an SAP affiliate company. All rights reserved. AUSAPE 28