Republika ng Pilipinas
KAGAWARAN NG. EDUKASYON,
Rehiyon XI De’ ED
Lungsod ng Davao onvaase Hor rovearion
Tanggapang Panrchiyon
Address: F. Torres Street, Davao City (6000)
Telefax No. (082) 225 08165
REGIONAL MEMORANDUM
No.l? , s. 2016
To + Schools Division Superintendents
Assistant Schools Division Superintendents/ OIC
FROM ATTY. um dA CESO IV
Director 1V
SUBJECT 2016 Submission of Application for Reclassification/ Conversion of
Positions
DATE July 4, 2016
1. You are hereby advised to submit to the Administrative Di .
this Office, not later than October 31, 2016, applications for reclassification/conversiog
of teacher positions to T-l1, T-IIl, MT-I, MT-ll and Administrator positions
(Principal/Head Teacher) together with the supporting documents (1 copy exch) and
ight (8) copies of Plantilla Allocation List (PAL) with colatilla in each page
2. It is emphasized that only those applicants who meet the existing criteria based on the
PenFd Organization and StalTing Standards and Qualification Standards and applicants
for School Principal/Head Teacher Positions based on DepEd Order No. 97, ¢, 2011
dated December 16, 2011 should be included in the reclassification requests-
3. Attached are list of required documents and guidelines, for information and guidance
epartment of Ed:cation
Incls: as stated
ROAS
“LEASEDList of documents required for the following requests:
(Except for the eight (8) copies of the Plantilla Allocation List, all other documents should be submitted
in one copy each.)
\ Request for Funding and Issuance of NOSCA for Reclassification of Teaching Position due
to Approved Equivalent Record Forms (ERFS).
1, Letter request of the School Principal/Head in the case of secondary schools, and
Schools Division Superintendent in the case of elementary school;
2. Eight (8) copies of the Plantilla Allocation List with collatila in each page, as follows:
“hereby assume full responsibility for the veracity and accuracy on the evaluation of
the above reclassification of positions in accordance with existing DepEd guidelines, and
the authenticity of the supporting documents as submitted by the applicants. We
hereby release the Department of Budget and Management from any liability, whether
civil or criminal as a result of any biases, negligence or fictitious documents used as basis,
in the reclassification of the above positions which may result to complaints of any
aggrieved party in the future.” (see note 1)
Schools Division Superintendent
3. Endorsement by the Schools Division Superintendent and Regional Director of the
abovementioned request in the case of secondary schools and endorsement by the
Regional Director in the case of elementary school;
4. Certification on the availabilty of funds for the purpose by the Budget Officer of the
Schools Division Office, if the lump-sum for the purpose has already been allocated by
Schools Division or if not, certification by the Regional Accountant or Regional Budget
Officer, whoever is assigned to control the lump-sum appropriation in the Regional
Office; and
5. Properly evaluated/reviewed/approved Equivalent Record Forms (ERFs) of the
incumbent of the position requested to be reclassified,
Note: 1. Previously, we required the submission of the authenticated Certificate of Authentication and
Verification (CAV) issued by the Commission on Higher Education whether or not the incumbent
graduated from whatever Master Degree and certifying the authenticity of the copies of diploma and
Transcript of Records because there are fake documents that were previously inadvertently honored by
DepEd. With this colatilla, which we required to be included in the PAL, we no longer required the
submission of such CAV since the responsibility to determine the authenticity of the documents
submitted by the incumbent to be reclassified thru approved ERFs is already the sole responsibility of
the Schools DivisionProcessing of Request for Funding and Issuance of NOSCA for Conversion of Teaching
Position to Master Teacher (MT) Position or reclassification of MT to a higher level of MT
ion.
1. Letter request of the School Principal/Head in the case of secondary schools, and Schools
Division Superintendent in the case of elementary school;
2. Eight (8) copies of the Plantilla Allocation List with colatilla in each page, as follows:
“hereby assume full responsibility for the veracity and accuracy on the evaluation of the
above reclassification of positions in accordance with existing DepEd guidelines, and the
‘authenticity of the supporting documents as submitted by the applicants. We hereby release
the Department of Budget and Management from any liability, whether civil or criminal as a
result of any biases, negligence or fictitious documents used as basi
the above positions which may result to complaints of any aggrieved party in the future.”
(see note 1)
in the reclassification of
Schools Division Superintendent
3. Endorsement by the Schools Division Superintendent and Regional Director of the
abovementioned request in the case of secondary schools and endorsement by the Regional
Director in the case of elementary schools;
4. Certification on the availabilty of funds for the purpose by the Budget Officer of the Schools,
Division Office, if the lump-sum for the purpose has already been allocated by Schools
Division or if not, certification by the Regional Accountant or Regional Budget Officer,
whoever is assigned to control the lump-sum appropriation in the Regional Office; and
5. For Secondary Schools:
1. List of the name of Teachers (with corresponding item nos. per PSIPOP) by
Subject Area (major/minor subject per transcript of records) to be certified by
the School Principal/School Head. To be used as basis of the Schools Division
Office/Regional Office in evaluating whether or not the particular subject area
of secondary school is qualified to have a Master Teacher position. Transcript of
records to be attached to the request as agreed during the RAMT consultation-
dialogue.
2. List of existing Master Teacher positions per subject area or Certification that
there is no existing Master Teacher position in the school, in case there is none.
For Elementary Schools:
1. Summary List of the Number of Teachers per District to be certified by the
Schools Division Superintendent which should not exceed the total number of
teaching positions in the latest PSIPOP or our GMIS record.
2. Summary List of the Number of Master Teachers per District to be certified by
the Schools Division Superintendent.
6. Evaluation sheet for ranking Master Teacher in prescribed form properly
‘evaluated/reviewed by the Division Evaluation Committee/Selection and Promotion Board
and approved by the Schools Division Superintendent.
7. In case of lone applicant, waiver regarding non-interest in applying for reclassification of
position to Master Teacher of all teachers listed under the concerned subject area.
8. In case of reclassification from Master Teacher position to a higher level of Master Teacher
position (say, MT | to MT 11 or MT Il to MT il), any document that would support the
educational qualification and length of service of the incumbent to the existing MT position
of the incumbent.M.
Processing of Request for Funding and Issuance of NOSCA for Reclassification from
Teacher position toHead Teacher (HT)position or HT position toSchoo! Principal position as
school head/school in-charge of both Elementary and Secondary School.
1. Letter request of the Schools Division Superintendent;
2. Eight (8) copies of the Plantilla Allocation List with colatilla in each page, as follows:
“I hereby assume full responsibility for the veracity and accuracy on the evaluation of
the above reclassification of positions in accordance with existing DepEd guidelines, and
the authenticity of the supporting documents as submitted by the applicants. We
hereby release the Department of Budget and Management from any liability, whether
civil or criminal as a result of any biases, negligence or fictitious documents used as basis
in the reclassification of the above positions which may result to complaints of any
aggrieved party in the future.” (see note 1)
Schools Division Superintendent
3. Endorsement by the Regional Director of the abovementioned request;
4. Certification on the availability of funds for the purpose by the Budget Officer of the
Schools Division Office, if the lump-sum for the purpose has already been allocated by
Schools Division or if not, certification by the Regional Accountant or Regional Budget
Officer, whoever is assigned to control the lump-sum appropriation in the Regional
Office; and
5. Certification that there is no existing Head Teacher or Principal item for the school;
6. Position Description Forms;
7. Organizational Chart;
8. Justification of the reclassified position;
9. In case of reclassification from Head Teacher position to a higher level of Head Teacher
position (say, HT | to HT ll or HT Il to HT Il) or from School Principal to a higher level of
‘School Principal position, any document that would support the educational
qualification (CAV/ and length of service of the incumbent to the existing HT/ SP
position
10. Service Record
11. Performance rating for 3 consecutive years or 2 years if ratings are both “Outstanding”W.
Processing of Request for Funding and Issuance of NOSCA for Reclassification of Position
from Teacher position to Head Teacher (HT) position for supervising at least 6 teachers
under his/her subject area for Secondary School only.
Letter request of the Schoo! Principal/Head in the case of secondary schools;
Eight (8) copies of the Plantilla Allocation List with colatilla in each page, as follows:
“Ihereby assume full responsibility for the veracity and accuracy on the evaluation of
the above reclassification of positions in accordance with existing DepEd guidelines, and
the authenticity of the supporting documents as submitted by the applicants. We
hereby release the Department of Budget and Management from any liability, whether
Civil or criminal as a result of any biases, negligence or fictitious documents used as basis
in the rectassification of the above positions which may result to complaints of any
aggrieved party in the future.” (see note 1)
‘Schools Division Superintendent
Endorsement by the Schools Division Superintendent and Regional Director of the
abovementioned request;
Certification on the availability of funds for the purpose by the Budget Officer of the Schools
Division Office, if the lump-sum for the purpose has already been allocated by Schools
Division or if not, certification by the Regional Accountant or Regional Budget Officer,
whoever is assigned to control the lump-sum appropriation in the Regional Office;
List of the name of Teachers (with corresponding item nos. per PSIPOP) by Subject Area
(major/minor subject per transcript of records) to be certified by the School Principal/School
Head. To be used as basis of the Schools Division Office/Regional Office in evaluating
whether or not the particular subject area of secondary school qualified to have a Head
Teacher position. Transcript of records to be attached to the request as agreed during the
RAMT/FDU consultation-dialogue.
List of the name of existing Head Teacher positions by subject area or Certification that
there is no existing Head Teacher position in the school, if there is none. This is being
required since only one HT position is allowed per subject area.
In case of reclassification from Head Teacher position to a higher level of Head Teacher
Position (say, HT | to HT Il or HT II to HT Ill), any document that would support the education
qualification (CAV/ and length of service of the incumbent to the existing HT position
Service Record
Performance rating for 3 consecutive years or 2 years if ratings are both “Outstanding”.