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2nd Semester, AY 2017-2018

In partial fulfillment of the course requirement in Technical Writing

Submitted by:

Cañeso, Shem G.
Belando, Jesiel
Dawang, Joanah Marie C.
Vigo, Shieryl Mae M.

Submitted to:

Professor John Angelo De Leon


In the past years, innovations related to Information Technology have been rampant in
various industries. To name a few, automation of machineries in manufacturing industry, the
emergence of enhanced telecommunications for BPO industry, the modernization of facilities in
the academe, and the implementation of Information Systems in the Accounting Industry are just
some of these innovations. The group has ascertained that the most significant contribution of
technology in the aforementioned industries is its capability to boost the processing of data at a
maximum speed. For industries requiring a voluminous and rigorous task of processing
transactions and data, Information systems can alleviate the high cost and idle time that would
otherwise be consumed if the data processing were done manually; having said that, the group
opts to use this concept in their project proposal.

The group uses the academe as the focal point of their proposal. Having first-hand
experience as students, the group posited that the manual keeping of students’ health records in
the university clinic of Far Eastern University-Manila bestows inconvenience not only on the
part of the clinic personnel but also to the sick students who try to avail the clinic services. On
the part of students, it is indeed inconvenient to manually accomplish the retrieving of their
health records and follow the step-by-step procedures before they get to avail the service they
needed. Technically, it is time-consuming and may be a potential cause for a student to be
unproductive per se. Moreover, the choice of Far Eastern University to stick with the status quo
of keeping the data, information, and records in a conventional manner can be an indicator of
disadvantage in its part. Many universities and colleges all around the globe, the whole
Philippines to be relevant, are adamant in their pursuit to keep up with the trend of complying
with these global technological advancements. Realistically speaking, a technologically
advanced entity has a competitive advantage over the others. Having said that, the group infers
that the best way Far Eastern University can achieve its 2020 goal of being one of the top five
universities in the Philippines is by having the initiative in implementing any forms of
technology in all aspects of its service.

The purpose of this project is to propose an “Information Systems,” just like the eDerp
and Netsuite, to be established within the system of Far Eastern University that would serve as
the new computerized storage of all the students’ health records instead of the manual and
physical ones. The main point and the significance of proposing the implementation of such
Information systems come in two-folds: Firstly, it would address the need of students for faster
clinic services. Having information systems will help FEU students eschew from undergoing the
rigorous request process to avail clinic services. Secondly, having this kind of technological
innovation will indicate FEU’s capability of being at par with other big and prestigious
universities and colleges when it comes to keeping up with the timely advancement of

The group has identified two main problems: (1) The ineffective and inefficient manual
keeping of students’ health records which causes inconvenience on the part of students and (2)
the lackluster initiative of Far Eastern University in implementing information systems as
database of the aforementioned records which is a deterrent in its pursuit of achieving the 2020

To give you an overview, the group has prepared a table that would represent the major
causes, along with minor causes related to the former, of these two above mentioned problems.

Table 1.1


#1 Lack of IT application in The high cost of availing IT

storing students’ health software, information
records. systems, and databases.

#2 Lack of additional facility in Budget constraint due to

catering the proposed compliance of FEU with K-12
computerization. implementation.

#3 Insufficient number if clinic Avoidance to regularization,

personnel. and the provisions of
employee bonuses and
Having elucidated the problems and the corresponding causes, the group has deliberated
the prevalent and possible effects of doing nothing about these problems. Firstly, non-action to
these problems will not mitigate the prolonged processing of records and documents of students.
It is indeed an inopportune way of availing the university clinic services. Secondly, the ratio of
clinic staff to the population of FEU students will not be proportional. For an instance, one clinic
personnel will have to keep the records of the gradually increasing numbers of students each
year. Lastly, Far Eastern University will not be able to be at par with other universities striving to
invest in technology and modernization. As a consequence, there is an aggravated unlikelihood
of achieving the 2020 goal.