Name of Organisation: ……………………………………….

Income for financial year ………………………
Details of Income Date Description Record Number Total Grants £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Bank Interest Type of Income subs fundraising other

£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00

£0.00

£0.00

£0.00

£0.00

£0.00

Name of Organisation…………………………… Bank Expenditure for financial year…………………………………….. Bank balance at start of year
Details of Spending Cheque Record Number Number sessional workers Type of spending Trips & Activities

Date

Description

Total Equipment Room Hire £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00

Insurance

Postage

Stationery

£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00

00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 .00 £0.00 £0.00 £0.00 £0.

00 £0.00 £0.00 £0.00 £0.00 .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 £0.00 .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.£0.00 £0.00 £0.00 £0.00 £0.00 £0.

Food/ Refreshments ? ? ? ? ? ? ? ? ? ? ? ? ? .

.

.

.

.

00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 .00 £0.£0.00 £0.00 £0.00 £0.

? ? ? .

.

.

.

.

00 £0.£0.00 .00 £0.

00 £0.00 £0.00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.Name of Organisation………………………………………….00 £0.00 £0.

00 £0.00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.Name of Organisation………………………………………….00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 £0.00 £0.00 £0.00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.Name of Organisation………………………………………….

00 £0.00 £0.00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.Name of Organisation………………………………………….00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0.00 £0.00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.Name of Organisation………………………………………….00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.Name of Organisation………………………………………….00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.Name of Organisation………………………………………….00 £0.00 £0.00 £0. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Total Postage £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Volunteer Expenses Stationery Type of Spending Refreshments ? ? ? .00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.

00 . Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Details of Spending Date Description Record Number Volunteer Total Postage Expenses Stationery £0.00 £0.00 ? £0.Name of Organisation………………………………………….00 ? £0.00 Type of Spending Refreshments £0.00 £0.00 £0.00 ? £0.

Name of Organisation…………………………………………. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .

Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .Name of Organisation………………………………………….

Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .Name of Organisation………………………………………….

Name of Organisation…………………………………………. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .

Name of Organisation…………………………………………. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .

Name of Organisation…………………………………………. Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .

Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? .Name of Organisation………………………………………….

Petty Cash Expenditure for financial year……………………………… Petty Cash Balance at the start of the year Type of Spending Date Details of Spending Description Record Number ? £0.Name of Organisation………………………………………….00 .

00 £0.00 £0.00 .00 Food/ Refreshments £0.00 £0.00 £0.00 £0.00 £0.00 Trips & Activities £0.00 ? £0.00 £0.00 sessional workers £0.00 £0.00 ? £0.00 £0.00 Insurance £0.00 £0.00 ? £0.00 Bank balance at the start of the year Petty Cash balance at the start of the year Actual to Date Income Grants Bank Interest subs fundraising other £0.00 £0.00 Room Hire £0.00 Stationery £0.00 Total bank expenditure Total bank expenditure minus petty cash withdrawls? end of year bank balance Petty Cash Postage Volunteer Expenses Stationery Refreshments ? ? ? ? Total petty cash expenditure end of year petty cash balance £0.00 Postage £0.00 £0.00 ? £0.00 £0.00 ? £0.00 £0.00 £0.00 £0.00 Expenditure Bank Expenditure Equipment £0.00 ? £0.00 £0.Name of Organisation Income and Expenditure Account For the Year Ended ????? £0.00 ? £0.

00 .Surplus of Income over Expenditure for this year £0.

85 £8.00 £0. to fill in the date the money was received and where it came from.Income (1 of 4) Details of income Date Description 1/9/2010 Awards 4 All 1/20/2010 January meeting 2/1/2010 Interest 2/20/2010 February meeting 3/7/2010 spring fair Record Number Total Grants 1 £8.000.00 2 £26. (eg. .just click on the boxes and type new headings in if you wish. donations.00 £8.) Once you have entered the details of the income.35 £57.00 5 £102. You will notice that the spreadsheet automatically totals each column at the bottom of the page and keeps a track of the overall amount received in the blue total column.50 £0.00 fundraising events Before receiving any money.000. put the amount received into the correct column on the Type of Income section. When you start receiving income. A letter confirming a grant or donation.) You can alter the headings to suit your needs . use the Details of income section (yellow).000. giving each on a record number.50 £102.159. These are used to keep track of the different sources of money that is coming into your bank account (eg.35 4 £31.00 £8. You should give each entry a record number and put this number on any corresponding paperwork that confirms the money has been received. you should make sure the column headings in the Type of income section (green) are right for your group.00 £102.35 £31.50 3 £0. However they should be fairly general.00 Type of income Bank Interest subs £26. Grants. interest.

As you should bank all of your income. Finally.2.1. put the amount you spent into the correct green column to keep track of what you spend in each area.1.10 Total 50 129 300 200 75 704 300 129 50 As with the income sheet.10 20.1.Expenditure (2 of 4) This cashbook is designed to have 2 expenditure sheets.2. which will be accounted for separately on the petty cash sheet.june 100066 Janes bakers . the petty cash will come out of your bank account as a cheque and therefore the 2 should be easy to reconcile.10 19. Bank Expenditure details of spending Cheque Description Number petty cash 100064 Debbie’s stationery store 100065 Bolton Parish Hall jan . The headings for the area of spending (green) can be changed to suit your group.for fair 100067 Barry the Entertainer . . This allows the group to keep track of the money taken from the bank account and used as petty cash. Also give each one a record number and put this number on the appropriate receipt. It is a good idea to put on the cheque number so you can make sure it has gone out of the account. one for money going out of the bank and one for petty cash (loose cash for buying bits and pieces like biscuits for meetings or paying volunteers expenses such as bus fares). This will make finding receipts much easier.10 15.fair 100068 Record Number 1 2 3 4 5 Room Hire area of spending Trips & Activities Stationery 129 300 200 75 275 Petty Cash 50 Date 16. Please note there is a heading for petty cash. Most groups keep bank expenditure separately so this can be checked against the monthly bank statement to make sure there are no errors.10 17. fill in the date of when the money it was paid and who it was paid to. You will see that a total for each column is calculated automatically and the blue column shows an overall running total.

remember to get the person receiving them to fill out a receipt or claim form.45 Postage Type of Spending Volunteer Expenses Stationery Refreshments 2.10 20.3.49 6 2.1.29 8. Here is an example of how to do it.17 12.milk etc taxi fare for helper bus fare for helper staples fair invitations Record Number 1 2 3 4 5 Total 2. The principles are no different to the bank expenditure sheet.10 14.5 10.Expenditure (3 of 4) Petty Cash Expenditure You will want to keep a small amount of cash to pay for bits and pieces that it isn’t really worth using a cheque for.1. It is important to keep records of how this is spent in the same way that you would cheques going out of your bank account.5 10.10 Description sainsburys . When you are paying expenses to people.2.49 12. Also remember that you should keep receipts for petty cash in the same way that you would for other expenditure.1.29 12. £50 at once is usually enough.49 6 2.10 20.17 . Details of Spending Date 20.10 20.17 33.29 2.5 10.

Type this figure into the space provided on line 37 of the spreadsheet. It should list all of your income and expenditure by category from your cashbook and then show a balance of how much is left from that year. You will see that is set up to automatically transfer all of your headings and total spending for each heading from the other sheets. which will be your account statement for that year. This will automatically give you a balance of income and expenditure for the year. There is an account sheet on the last tab of the cashbook.Accounts (4 of 4) At the end of every financial year. The only thing you need to do is subtract the amount you have withdrawn from your bank account for petty cash from the total amount you have withdrawn. This is so that you don’t count this money twice when doing your account statement. . you should produce a summary of your income and expenditure.

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