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Beginning

Word 2003

Educational Technology Center

The Office Assistant...................................2


Toolbars......................................................2
Menu Bar....................................................3
The Task Pane.............................................3
AutoRecover...............................................4
Opening a Document..................................4
Page Views..................................................4
Moving Around in the Document...............5
Selecting Text.............................................5
Moving Text................................................6
Little Corrections........................................6
Landscape or Portrait Orientation...............7
Saving a Document.....................................7
Saving for Older Versions..........................7
Margins.......................................................7
Formatting Fonts with the Formatting
Toolbar........................................................7
Alignment...................................................8
Formatting Fonts with the Menu Bar..........8
Formatting a Paragraph...............................9
Adjusting Line Spacing...............................9
Creating a Bulleted List..............................9
Creating a Numbered List.........................10
Tab Stops..................................................11
Spelling & Grammar Check......................12
Readability Statistics.................................14
Thesaurus..................................................14
AutoCorrect...............................................15
Find...........................................................15
Graphics....................................................16
Page Borders.............................................18
File Management......................................18
The Recycle Bin........................................19
Shrink to Fit..............................................19
Printing the Document..............................19
Using Templates.......................................20
The Office Assistant
Who is the Character?
Here is the Office Assistant.
If the Office Assistant is not showing, on the Menu Bar, click on Help .. Show O
ffice Assistant.

Changing the Office Assistant


Right click on the Office Assistant.
Select Choose Assistant ...
Click on the Next button to find the desired Assistant.
Click on OK.

Using the Office Assistant


Click on the Office Assistant.
Enter a question. (This can be a single word or an entire question.)
Press the Enter key.
Choose the most appropriate answer from the list.
A window will open on the right side with the instructions.
Work in the main document window while the instructions are still showing on the
right.

Closing the Microsoft Word Help Window


Click on the X in the top right corner of the window.

Hiding the Office Assistant


Right click on the Office Assistant and choose Hide.

Toolbars
Choosing Toolbars
On the Menu Bar, click on View º Toolbars.
Click to select the desired toolbar.
Toolbars already showing have a box and a checkmark by them.

Toolbars on Two Lines


Toolbars can be arranged so that each is on a separate line.
Click on the double arrows at the end of the Standard toolbar.
Click on Show Buttons on Two Rows.

Seeing all the Toolbar Items


On the Menu Bar, click on Tools º Customize and click on the
Options tab.
Click to place a checkmark in front of Show Standard and
Formatting toolbars on two rows.
Click on the Close button.

Menu Bar
Seeing the Full Menu Each Time
On the Menu Bar, click on Tools þ Customize and choose the Options tab.
Click to place a check mark in front of Always show full menus.
Click on the Close button.
The Task Pane
The Task Pane offers help with the document and with selecting other documents o
r templates.

Opening the Task Pane


On the Menu Bar, click on View Task Pane.

Choosing a Task Pane


Click on the down arrow on the top right side of the Task Pane.
The pop-down menu will show Task Panes for New Document, Clipboard, Search,
Insert Clip Art, and others.
o Getting Started Search or open recently used documents.
o Help Locate instructions on accomplishing tasks.
o Clip Art - Helps find and insert clipart that is on the computer.
o Clipboard - Shows the files on the clipboard (up to 24)
o New Document - Blank Document, Templates, from existing documents.
o Reveal Formatting - Displays the current format and allows quick
changes.

Choose the desired Task Pane.

Closing the Task Pane


Click on the X in the top corner of the Task Pane.
AutoRecover
On the Menu Bar, click on Tools þOptions.
Click on the Save tab.
Click in the box next to Save AutoRecover info every.
Click in the Minutes box and enter the number of minutes.
Click on OK.

Opening a Document
Click on Start þ Programs þ Microsoft Word.
On the Menu Bar, click on File þOpen or click on the
Open button.
Choose the name of the file to work with and click on the Open
button.

Using the Task Pane


Open the Task Pane.
Click on the down arrow and choose New Document.
Choose the document from the list at the top or click on More
Documents.
Choose the file and click on the Open button.
Page Views
Normal - This is the default setting.
o Choose the Normal view by clicking on View þ Normal OR click on the Normal view
button at the bottom of the screen.

Web Layout - This view shows the work as a Web page.


o Choose the Web Layout view by clicking on View þ Web Layout OR click on the Web
Layout View button at the bottom of the screen.

Print Layout - This view shows the document as it will print out. This is the WY
SIWYG view. (What
You See Is What You Get)
o Choose this view by clicking on View þ Print Layout OR click on the Page Layout
view
button at the bottom of the screen.

Reading Layout - This view shows the document for easy reading and is designed t
o increase legibility
and to fit well on the screen. It does not display the page as it will appear wh
en printed.
o Choose this view by clicking on View þ Reading Layout OR click on the Reading La
yout
view button at the bottom of the screen.

Outline - This view shows the document as an outline.


o Choose the Outline view by clicking on View þ Outline OR click on the Outline vi
ew
button at the bottom of the screen.
Zoom Box
On the Menu Bar, click on View þ Zoom OR click on the Zoom box.
Choose a percentage, Page Width, Text Width, Whole Page, or Two Pages.
Percentages make the document on the screen appear in a size similar to the prin
ted document.

White Space
The feature Hide White Space removes the top and bottom margins from view.
Place the cursor in the gray area between two pages and click. (The White Space
is hidden.)
Place the cursor in the gray area between two pages and click again. (The White
Space is shown.)

Moving Around in the Document


Arrow Keys ...................................Move short distances.
Scroll Bar.......................................Slide smoothly through the docu
ment.
Page Up/Page Down......................Move through the document screen by scree
n.
Home Key.......................................Move to the beginning of a line o
f text.
End Key..........................................Move to the end of a line of te
xt.
Control Right/Left Arrow.............Move through the document word by word.
Control Up/Down Arrow..............Move through the document paragraph by paragr
aph.
Control Home................................Move to the beginning of the documen
t.
Control End...................................Move to the end of the document.

Selecting Text
Selecting Text with a Mouse
Move the cursor to the beginning of the text to be selected.
Click with the left mouse button and drag the cursor to the end of the text to b
e selected.
Release the mouse button.

Selecting Text with the Keyboard


Place the cursor at the beginning of the text to be selected.
Hold down the Shift key and use the arrow keys to move the cursor to the end of
the text to be selected.
Release the Shift key.

Crazy Clicking
1 click places the cursor in the document.
2 clicks in the middle of a word selects the word
3 clicks in the middle of a paragraph selects the paragraph

Selecting Text in the Left Margin


Place the cursor to the left margin directly across from the text to be selected
.
Click and drag down the margin. The text is selected one line at a time.

Selecting a Range of Text


Click at the beginning of the text to be selected.
Hold down the Shift key and click at the end of the text to be selected.

Give me the WHOLE THING


On the Menu Bar click on Edit þ Select All OR hold down the Control key and press
A.
Warning - Once the text is selected, pressing a key will cause the highlighted t
ext to be replaced with
that keystroke.
Moving Text
Cutting and Pasting Text
Select the text to be cut.
Click on the Cut button or Edit þCut or Ctrl X.
Click where the selected text is to be pasted.
Click on the Paste button or Edit þPaste or Ctrl V.

Copying and Pasting Text


Select the text to be copied.
Click on the Copy button or Edit þ Copy or Ctrl C.
Click where the selected text is to be pasted.
Click on the Paste button or Edit þPaste or Ctrl V.

Seeing the Clipboard


If the Task Pane is not visible, on the Menu Bar, click on View .. Task Pane.
Click on the down arrow at the top of the Task Pane and choose Clipboard.

Pasting from the Task Pane


Bring up the Clipboard panel of the Task Pane as noted above.
Click in the document where the text is to be pasted.
Click on the desired text in the Clipboard.

Dragging Text
Select the text to be moved.
Place the cursor in the middle of the selected area and drag the text to the new
location.
Release the mouse button.
Be sure to watch the shaded marker to see where the text will be placed.

Little Corrections
Insert or Overtyping
The computer will either insert (place the new text into the current text) or ov
ertype (replace the current
text with the typed text).
Insert moves the text to the right as text is entered.
Overtyping replaces the text to the right with the text being entered.

Erasing Text
The Backspace key erases characters to the left of the cursor.
The Delete key erases characters to the right of the cursor.

Undo and Redo


To reverse the last change made, click on Edit þ Undo OR click on the Undo button.
To change things back, click on Edit þ Redo, OR click on the Redo button.
To see the undo/redo history, click on the down arrow next to the button.

Landscape or Portrait Orientation


On the Menu Bar, click on File þ Page Setup
In the Orientation section, click on Portrait Orientation, or Landscape
Orientation.
Click on OK.
Notice - The Preview box shows a general picture of the page.

Saving a Document
On the Menu Bar, click on File þ Save As.
Check the name of the document and make changes as needed.
By default, Word saves documents to the My Documents folder.

Check to see where the document is being saved.


If it is not saving it in My Documents, click on the My Documents button
(left side of the Save window).
Click on the Save button.
Note - When saving an original document, Word uses the first line of the
document as the title. Rename it as desired.

Saving for Older Versions


Files created with an older version of Word can be opened and worked on in a new
er version.
Files created with a newer version of Word cannot be opened and worked on in the
older versions.
On the Menu Bar, click on File þ Save As.
Check the name of the document and make changes as needed.
Click on the down arrow after Save as type: and choose Word 97-2003 & 6.0/95 RTF
.
Click on the Save button.

Margins
On the Menu Bar, click on File þ Page Setup.
Click on the Margins tab.
Enter the numbers for Top, Bottom, Left, and Right margins.
In the Apply to: box, choose the whole document or this point forward.
Click on OK.

Selected Text
If text was selected when the margins were changed, there will be an option to
apply the margins to the selected text only.
Note - Changing the margins for a block of text moves the text to a new page.
Formatting Fonts with the Formatting Toolbar
Highlight the text to be changed.
Click on the down arrow of the Font box on the Formatting toolbar and
choose the font.
Click on the down arrow of the Font Size box and choose an appropriate size.
Note: For font sizes not in the list, click in the box and type the desired numb
er.
Exact Font Size
The exact font size desired can be typed in the Font Size box on the Formatting
toolbar.
Click in the Font Size box.
Type in the desired size (i.e. 11.5), and press the Enter key.

Quick Formatting with Styles


Use the Style box to quickly format text to look like what has previously been u
sed in the document.
Highlight the text to be formatted.
Click on the down arrow of the Style box and choose the correct style.

Alignment
Click in the title or paragraph.
Click on the appropriate alignment button on the toolbar.
o Left Text aligns to the left with an uneven edge on the right.
o Center Text aligns to the center.
o Right Text aligns to the right with an uneven edge on the left.
o Full Text aligns with even edges on left and right by spacing words across the
page.
Formatting Fonts with the Menu Bar
Highlight the text to be changed.
On the Menu Bar, click on Format þ Font.
Click on the Font tab.
Make choices for Font, Font Style, Size, Underline, Color, and
Effects.
Click on OK.

Changing the Default Font


On the Menu Bar, click on Format þ Font.
Choose the font and size desired.
Click on the Default button at the bottom left.
Click Yes.

Changing Case
(Sentence case, lowercase, UPPERCASE, Title Case, tOGGLE cASE)
Highlight the text to be changed.
On the Menu Bar, click on Format þ Change Case.
Choose the case and click on OK.

Formatting a Paragraph
Click in the paragraph to be formatted or highlight the paragraphs if
formatting more than one.
On the Menu Bar, click on Format þ Paragraph.
In the Indentation section, change the Left and/or Right to the
desired distance of indentation from the margin.
Notice the change in the Preview box.
Click on OK.

Adjusting Line Spacing


Using the Formatting Toolbar
Click in the paragraph to be changed.
On the Formatting toolbar, click on the arrow after the
Line Spacing button and choose the desired spacing.

Using the Paragraph Window


Click in the paragraph to be changed.
On the Menu Bar, click on Format þ Paragraph.
Click on the Indents and Spacing tab.
Click on the down arrow underneath Line Spacing.
Choose the desired line spacing.
Click on OK.
Note - Spacing before and after lines of text can be changed down to a point (1/
72 of an inch.)

Creating a Bulleted List


Click at the beginning of the line to be bulleted.
Click on the Bullets button on the Formatting toolbar.

Turning Off Bullets


Click at the beginning of the line.
Click on the Bullets button on the Formatting toolbar

Making a Sub-Bullet
Click at the beginning of the line.
Press the Tab key OR click on the Increase Indent button.

Making a Sub-Bullet a Regular Bullet


Click at the beginning of the line.
Hold down the Shift key and press the Tab key OR click on the Decrease Indent bu
tton.

Changing the Type of Bullets


Click at the beginning of the bulleted line.
On the Menu Bar, click on Format .. Bullets and Numbering .
Click on the Bulleted tab.
Click on the desired type of bullets.
Click on OK.

Customizing Bullets
Highlight the bulleted text to be changed.
On the Menu Bar, click on Format .. Bullets
and Numbering .
Click on the Bulleted tab.
Click on the Customize button.
Select a bullet from the row at the top OR
Click on the Character button.
Select from the recently used symbols row OR
Choose a font by clicking on the down arrow and selecting from the
list. (i.e. Wingdings, Symbols, etc.)
Scroll through the font and choose a symbol.
Click on OK.
Look at the Preview to make sure it is as desired.
Click on OK.

Creating a Numbered List


Click at the beginning of the line to be numbered.
Click on the Numbering button on the Formatting toolbar.

Turning Off Numbering


Click at the beginning of the line.
Click on the Numbering button on the Formatting toolbar.

Making a Sub-Item
Click at the beginning of the line.
Press the Tab key OR click on the Increase Indent button.

Making a Sub-Item a Regular Number


Click at the beginning of the line.
Hold down the Shift key and press the Tab key OR click on the
Decrease Indent button.

Changing the Type of Numbering


Click at the beginning of the bulleted line.
On the Menu Bar, click on Format .. Bullets and Numbering .
Click on the Numbered tab if there is to be no sub-numbering.
Click on the Outline Numbered tab if there is to be sub-numbering.
Click on the desired type of numbering.
Click on OK.

Number Alignment
A numbered list with 10 or more items usually looks better when the numbers
are aligned to the right.
Click and drag to highlight the list.
On the Menu Bar, click on Format .. Bullets and Numbering .
Click on the Customize button.
In the Number position section, click on the down arrow and choose Right.
Click on OK.

Tab Stops
Default Tab Stops
Tab stops are set for every .5 inches by default.

Types of Tab Stops


Name
Symbol
Description
Left Tab

Text is left justified against the position of the tab.


Center Tab

Text is centered from the position of the tab.


Right Tab
Text is right justified against the position of the tab.
Decimal Tab
Text is justified with the decimal point (period) in line with the position of
the tab.
Bar Tab
Text is left justified against the position of the tab and a bar is placed in th
e
text at the position of the tab.
What is a Leader?
A leader is a series of marks like periods to help the eye follow the text corre
ctly.
A dot leader is a series of dots. ( .)
A hyphen leader is a series of hyphens (dashes). (---------)
An underscore leader is a series of underscores. (_______)

Setting a Tab Stop


Highlight the desired text.
On the Menu Bar, click on Format .. Tabs .
Enter the number in Tab stop position to indicate the tab stop location.
In the Alignment section, select the desired alignment.
In the Leader section, select the type of leader or select None.
Click on the Set button.
Click on OK.

Customizing the Tab Stop


Highlight the desired text.
On the Ruler, double click on the tab stop to be customized.
Choose the alignment for the tab stop.
Choose the leader for the tab stop.
Click on OK.

Clearing a Tab Stop


Highlight the desired text.
On the Menu Bar, click on Format .. Tabs .
Click on the tab stop to be cleared.
Click on the Clear button.
Click on OK.

Clearing All Tab Stops from Text


Highlight the desired text.
On the Menu Bar, click on Format .. Tabs .
Click on the up or down arrows in the Default tab stops window to make the desir
ed adjustments.
Click on OK.

Changing the Position of a Tab Stop


On the Ruler, click on the tab stop and drag it to the desired location.

Spelling & Grammar Check


Quick and Fast
Right click on the word in question. (The word will be marked with red underscor
e.)
Select from the words at the top of the box OR
Click on Spelling and use the Spell Checker as noted below.

Spelling Check
On the Menu Bar, click on Tools þ Spelling and Grammar.
OR on the Standard toolbar, click on the Spelling and Grammar button.
The word in question will be shown in red in the context of the sentence.
Choose one of the following:
o Ignore Once - Don t replaced the word.
o Ignore All - Don t replace the word and don t stop
if encountered again.
o Add to Dictionary- Add the word to the
dictionary. This is dangerous because it changes
the Spelling Dictionary.
o Change - Change the word in red to the selected
word in the Suggestions box.
o Change All - Change all occurrences of the word
in the document to the selected word in the
Suggestions box.
o AutoCorrect - Sets the computer to automatically help with spelling. Note- aut
omatic spelling
must be turned on in Options.

Click on the Close button.

Grammar Check
When the computer encounters a grammar question, the window changes slightly.
Choose one of the following:
o Ignore Once - Don t replaced it.
o Ignore Rule - Don t replace it and don t stop if encountered
again.
o Next Sentence - Used to move to the next problem after
making corrections to the sentence in the window.
o Change - Change the word in red to the selected word in the
Suggestions box.
o Explain - Offers an explanation of the grammar in question.

Click on the Close button.

Spell Check Only


In the bottom left corner of the window is Check grammar.
Remove the check mark to check spelling only.

Checking a Second Time


The Spell Check will not run again until changes have been made to the document
unless -
o In the Spell Check window, click on the Options button.
o Click on the Recheck Document button.
o Click on Yes to the question about
resetting the Spelling checker and the
Grammar checker.
o Click on OK.

Options Button
On the Menu Bar, click on Tools .. Options.
Click on the Spelling & Grammar tab.
Make choices from the list.
Click on OK.

Readability Statistics
Displaying Readability Statistics
On the Menu Bar, click on Tools þ Options.
Click on the Spelling & Grammar tab.
In the Grammar section, click in front of Show readability statistics.
Click on OK.

Seeing the Statistics


The Readability Statistics will be displayed when the spelling and grammar check
ing have finished.
Count Section - the number of words, characters, paragraphs, and sentences in th
e document.
Averages - the average number of Sentences per Paragraph, Words per Sentence, an
d Characters per Word.
Readability - the percentage of Passive Sentences, the Flesch Reading Ease score
, and the Flesch-Kincaid
Grade Level of the document.
Click on OK.

Word Count Toolbar


On the Menu Bar, click on View þ Toolbars þ Word Count.
Click and drag to place the Word Count toolbar in the desired location.
Click on the down arrow and choose the desired count.

Word Count
On the Menu Bar click on Tools þ Word Count.
Click at the bottom of the window to include footnotes and
endnotes if desired.
Click on Close when finished.

Thesaurus
Fast and Easy
o Right click on the desired word.
o Choose Synonyms and click on the desired word.

More Options
o Click in the word to look up.
o On the Menu Bar click on Tools þ Language þ Thesaurus.
o Click on the desired meaning if the list of words is not showing.
o Right click on the desired word and choose Insert.

Looking Up a Different Word


o Click on a word showing in the window of the Thesaurus box.
o Right click on the desired word and choose Insert.

AutoCorrect
On the Menu Bar, click on Tools þ AutoCorrect Options .
Choose from the checkboxes:
o Correct TWo INitial CApitals
o Capitalize first letter of sentences
o Capitalize names of days
o Correct accidental usage of cAPS lOCK key
Click on OK.
Correcting Automatically
In the box under Replace:, type the word to be changed automatically.
In the box under With:, type the word or words to automatically replace
the word typed in Replace:.
Click on OK.
Symbols Automatically
On the Menu Bar, click on Insert þ Symbol.
Choose the desired symbol.
Click on the AutoCorrect... button.
Notice that the symbol has been placed in the With: box.
In the box under Replace:, type the word to automatically be
changed.
Click on OK.
Click on the Close button to close the Symbol window.
Note: Wingdings and Symbols are excellent fonts with symbols.

AutoFormat as You Type


On the Menu Bar, click on Tools þ AutoCorrect Options....
Click on the AutoFormat As You Type.
Click to place a check mark in front of the options that should be
functioning.
Click on OK.

Find
On the Menu Bar, click on Edit þ Find....
In the Find what box, enter the word or phrase to be found.
Click on the Find Next button.

More Options
Click on the More button.
Click on the down arrow and choose t o search all of the document,
up from that point, or down from that point.
Choose other aspects of the search and then click on the Find Next
button.

Find and Replace


On the Menu Bar, click on Edit þ Replace....
In the Find what box, enter the word or phrase to be found.
In the Replace with box, enter the word or phrase to replace it with.

More Options
Click on the More button.
Click on the down arrow and choose the type of search.
Choose other aspects of the search and then click on the Find Next button.
Go To
On the Menu Bar, click on Edit þ Go To....
Choose what to go to (i.e. page, section, etc.)
Enter the page number or other indicator of where to go.
Click on Next.

Graphics
Inserting a Graphic from Clip Art
On the Menu Bar, click on Insert .. Picture .. Clip Art .
The Task Pane will appear and display the Insert Clip Art panel.
If the Add Clips to Organizer window pops up, click on the Later button.
o Clicking on the Now button would cause the program to collect all picture, soun
d, and motion
files from the hard drive for use in the collection.

Enter a name in the Search text: box and click on the Search button.
Scroll through the collection and find the desired picture.
Click in the document where the graphic should be placed.
Click on the desired picture.

Positioning Graphics in Word


Click on the graphic. (The Picture Toolbar should appear.)
Note - If the Picture Toolbar does not appear, click on View þ Toolbars þ Picture.
On the Picture Toolbar, click on the Text Wrapping button (see below) and choose
Square or Tight.
o Square causes the text to line up on a straight edge on the side of the graphi
c.
o Tight causes the text to wrap closely to the graphic, following the shape for
the graphic.

Resizing a Graphic
Click on the graphic.
Move the cursor to a corner of the graphic (The cursor changes to a two-headed a
rrow.).
Drag the graphic to the desired size.

Changing Default Text Wrapping


On the Menu Bar, click on Tools .. Options and click on the Edit tab.
Click on the down arrow below Insert/paste pictures as and choose Square.
Click on OK.
Picture Toolbar

Icon
Icon Name
Description

Insert Picture
Inserts a picture

Image Control
Click on to set the picture to be automatic (comes in original form),
Grayscale, Black & White, or as a Watermark)

More Contrast
Click to increase the contrast of the picture.
Less Contrast
Click to decrease the contrast of the picture.

More Brightness
Click to increase the brightness of the picture.

Less Brightness
Click to decrease the brightness of the picture.

Crop
Click on to cut off the sides of a picture.

Rotate Left 90°


Click to rotate the graphic 90° to the left.

Line Style
Click on to change the size of a border line.

Compress
Graphics
Click on to compress the size of the graphic(s). Compressing graphics reduces
their printed quality.
Text Wrapping
Click on to set the text wrap of the picture (Square, Tight, Behind Text, In
Front of Text, Top and Bottom, Through, or Edit Wrap Points).

Format Object
Click on to format from a single window.

Set Transparent
Color
Click on the Set Transparent Color button and then click on the color in the
graphic to become transparent.

Reset Picture
Click on to set the picture back to the original attributes.

Inserting a Graphic from Files


Click in the document where the graphic is to be placed.
On the Menu Bar, click on Insert .. Picture .. From File .
Navigate to the location of the graphic.
Click on the desired graphic.
Click on the Insert button.

Rotating the Graphic


Click on the graphic. (The Text Wrap cannot be set to In Line With Text.)
Notice the green dot above the graphic. This is the rotation handle.
Click on the green dot and drag the graphic to the desired angle.

Deleting a Graphic
Click on the graphic.
Press the Delete key on the keyboard.
Page Borders
On the Menu Bar, click on Format .. Borders and
Shading .
Click on the Page Borders tab.
Line Borders Select from the list on the left.
Art Borders Click on the down arrow under Art: at
the bottom of the Style section and select a border.
Look at the Preview to see if the desired effect is
obtained.
Click on the down arrow under Apply to: and select
which pages the border will be on.
Click on OK.

Removing a Border
On the Menu Bar, click on Format .. Borders and Shading .
Click on the Page Borders tab.
Click on the None button.
Click on OK.

File Management
Changing the view in the Window
Click on the Views button and choose Large Icons, Small
Icons, List, Details, Properties, Preview, or Thumbnails.
OR click on View on the Menu Bar and choose Large Icons,
Small Icons, List, Details, Properties, Preview, or
Thumbnails.

Creating a New Folder


On the toolbar, click on the Create New Folder button.

Type in the name of the folder.


Click on OK.

Renaming a File or Folder


Right click on the file or folder to be changed.
Choose Rename from the Menu.
Type in the new name and press the Enter key.
Note - If the 3 letter file extension is visible, add that same file extension t
o the new name of the document.

Moving Files to a Folder in the Same Window


The folder and the file should both be in the window.
Right click on the file and drag it into the folder.
Choose Move.
Moving Files to a Folder
Right click on the file and choose Cut.
Move to the desired folder.
Right click on the empty part of the window and choose Paste.

Deleting Files
Select the file to delete.
Press the Delete key on the keyboard.
OR right click on the file and choose Delete.

The Recycle Bin


Double-click on the Recycle Bin icon on the Desktop.

Restore Items
Select the item or items to restore to the original location.
Under Recycle Bin Tasks, click on Restore this item.
If nothing is listed under Recycle Bin Tasks, click on the double arrow.

Emptying the Recycle Bin


Under Recycle Bin Tasks, click on Empty the Recycle Bin.

Shrink to Fit
Word will shrink the document so that it will fit on fewer pages.
For example, a document that is three pages can be shrunk to fit on two pages.
On the Menu Bar, click on File þ Print Preview.
On the Print Preview toolbar, click on the Shrink to Fit button.

Printing the Document


Quickly Printing to the Default Printer
On the toolbar, click on the Printer icon.
Note - The print job is immediately sent to the printer.

Printing from the Menu Bar


On the Menu Bar click on File þ Print.
Check to make sure the correct printer is chosen (Click on
the down arrow in the Printer section and choose a printer).
In the Page range section, decide what pages to print. (All,
the current page, or a range of pages.)
In the Copies section, indicate how many copies.
In the Zoom section, decide how many pages per sheet.
(The choices are 1, 2, 4, 6, 8, or 16)
Note - Choosing more than one page per sheet shrinks everything and may be too s
mall to read.
Click on the OK button.
Using Templates
Templates provide the basic format of a document.
On the Menu Bar, click on File þ New....
The Task Pane will open in New Document.
In the Templates section, choose On my computer .
Choose the category of template desired.
Choose the template.
Click on OK.

Templates on the Web


On the Menu Bar, click on File þ New....
The Task Pane will open in New Document.
In the Templates section, choose Templates on Office Online.
Choose a category listed under the featured templates and choose a template. (Lo
ok for templates with the
blue W which indicates Word templates.
Click on the Download Now button and follow the steps.
The template opens in Word.