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SAP S/4HANA

March 2016
English

Basic Settings for


Business Partners -
Employee/User Creation
(BN4)
Building Block Configuration Guide

SAP SE
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best PracticesBasic Settings for BPs – Employee/User Creation (BN4): Configuration Guide

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SAP Best PracticesBasic Settings for BPs – Employee/User Creation (BN4): Configuration Guide

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SAP Best PracticesBasic Settings for BPs – Employee/User Creation (BN4): Configuration Guide

Icons

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Note

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Syntax

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field names,
screen titles, pushbuttons as well as menu names, paths and options.
Cross-references to other documentation.
Example Emphasized words or phrases in body text, titles of graphics and tables.
text
EXAMPLE Names of elements in the system. These include report names, program
TEXT names, transaction codes, table names, and individual key words of a
programming language, when surrounded by body text, for example, SELECT
and INCLUDE.
Example Screen output. This includes file and directory names and their paths,
text messages, source code, names of variables and parameters as well as names
of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER
key.
Example Exact user entry. These are words or characters that you enter in the system
text exactly as they appear in the documentation.
<Example Variable user entry. Pointed brackets indicate that you replace these words
text> and characters with appropriate entries.

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SAP Best PracticesBasic Settings for BPs – Employee/User Creation (BN4): Configuration Guide

Content
Central Configuration for Business Partners: Configuration Guide ........................................... 6
1 Purpose .............................................................................................................................. 6
2 Preparation ......................................................................................................................... 6
2.1 Prerequisites ............................................................................................................ 6
2.2 Deployment Options ................................................................................................. 6
2.3 Configuration ............................................................................................................ 6
3 Configuration ...................................................................................................................... 7
3.1 BP (Business Partner).............................................................................................. 7
3.1.1 Define BP Roles................................................................................................... 7
3.1.2 Define Number Ranges ....................................................................................... 7
3.1.3 Define Groupings and Assign Number Ranges ................................................... 8
3.1.4 Configure Field Attributes per Client .................................................................... 9
3.1.5 Configure Field Attributes per BP Role ................................................................ 9
3.1.6 Maintain Academic Titles ................................................................................... 10
3.1.7 Maintain Name Affixes ....................................................................................... 10
3.1.8 Maintain Name Prefixes ..................................................................................... 11
3.1.9 Maintain Name Formatting Rules ...................................................................... 11
3.1.10 Maintain Marital Status ...................................................................................... 12
3.1.11 Maintain Forms of Address ................................................................................ 13
3.1.12 Define Identification Types ................................................................................ 13
3.1.13 Define Address Types........................................................................................ 15
4 Manual Rework ................................................................................................................ 16

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SAP Best PracticesBasic Settings for BPs – Employee/User Creation (BN4): Configuration Guide

Central Configuration for Business Partners:


Configuration Guide

1 Purpose
The purpose of this document is to describe the general configuration steps required to
manually set up the configuration within the system landscape that has already been installed
using the corresponding installation or configuration guides for installation.
If you do not want to configure manually and prefer an automated installation process using
BC Sets and other tools, refer to the Configuration Guide – Getting Started of your SAP rapid-
deployment solution that is attached to the SAP Note.
This document supplements the existing Customizing documentation in the Implementation
Guide (IMG) and provides additional information where required.

2 Preparation
2.1 Prerequisites
Before you start installing this scenario, you must install the prerequisite building blocks. For
more information, see the Building Block Prerequisites Matrix.

2.2 Deployment Options


The configuration guide provides the implementation content for the different deployment
options/SAP Products S/4HANA
 Public cloud (PC) – minimal scope & content
 On-premise (OP) – full scope and content coverage
Depending on the use case/deployment option/ S/4HANA product version, you need to
implement the required scope/content starting with the Public cloud chapter and proceed with
the next required chapters.
 For the full scope of the on-premise scope & content – PC and OP are required
 For the public cloud scope & content – PC is required; OP is not required

2.3 Configuration
The following section describes the complete settings for this building block. These settings
can be divided into three main groups:
 Prerequisite settings that have to be checked and which were delivered by SAP (as part
of the standard delivery)
The term Check refers to these prerequisite settings.
 Settings defined by the customer (in the customer namespace and customer-specific):
The system uses automation to request individual customer settings during the
personalization process. These settings can be initial or reused from existing SAP ERP
layers and are indicated in the text by <your value>.
 Additional settings that need to be made, covered either by automation or manual
configuration (in the customer namespace).
The term Create refers to these additional settings in the text.

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3 Configuration
3.1 BP (Business Partner)
3.1.1 Define BP Roles

Currently, BP roles (TB003, TB003T) are contained in the whitelist and are
copied automatically.

Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Business Partner Roles  Define BP
Roles
Transaction S_PAB_37000010
Code
2. On the Change View “Customer Groups” Overview screen, create the following settings:
User BP Role Title Description
Action
Create 000000 Business Partner (Gen.) Business Partner (Gen.)
Create BBP005 Service Provider Service Provider
Create UDM000 Collections Management Business Partner Collections
Management
Create FLVN01 Supplier Business Partner Supplier
Create FLCU01 Customer Business Partner Customer
Create BUP003 Employee Employee
Create BUP001 Contact Person Contact Person
Create BBP010 Freelancer Freelancer
Create FLCU00 FI Customer FI Customer
Create FLVN00 FI Supplier FI Supplier
Create FS0000 Financial Services BP Financial Services BP
3. Save the entries.

3.1.2 Define Number Ranges


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Number Ranges and Groupings  Define
Number Ranges
Transaction S_ABA_72000039
Code
2. On the Maintain Intervals: Business Partner screen, create the following settings:
User Action No From No. To Number NR Status Ext

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User Action No From No. To Number NR Status Ext


Create 01 0000000001 0000999999 0 X
Create 02 0001000000 0009999999 0
Create 03 0010000000 0999999999 0 X
Create AB A ZZZZZZZZZZ 0 X
Create EE 9980000000 9999999999 0
3. Save the entries.

3.1.3 Define Groupings and Assign Number Ranges


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Number Ranges and Groupings  Define
Groupings and Assign Number Ranges
Transaction S_ABA_72000040
Code
2. On the Change View “BP groupings”: Overview screen, create the following settings:
Field Name Entry 1 Entry 2
Grouping BP01 BP02
Short Name Ext.Numeric Lo Int. Numeric
Description External numeric numbering (lower Internal Numbering for standard
range) use
Number range 01 02
External X leave empty
Int. Std. leave empty X
Grping
Ext. Std. leave empty leave empty
Grping
Hide leave empty leave empty

Field Name Entry 3 Entry 4 Entry 5


Grouping BP03 BPAB BPEE
Short Name Ext.Numeric Hi Ext. Alpha Int.Numeric EE
Description External numeric External alpha- Internal Numbering
numbering (higer range) numeric numbering for Employees
Number 03 AB EE
range
External X X leave empty
Int. Std. leave empty leave empty leave empty
Grping
Ext. Std. leave empty X leave empty

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Field Name Entry 3 Entry 4 Entry 5


Grping
Hide leave empty leave empty leave empty

Field Name Entry 6 Entry 7 Entry 8


Grouping CPDA CPDN CPDS
Short Name CPD Ext.Alph. CPD Int.Num. CPD Ext.Num. Hi
Description External alpha- Internal Numbering External num. numb.
numeric for CPD for CPD BPs CPD (higer range)
BPs
Number range AB 02 03
External X X
Int. Std. Grping leave empty leave empty leave empty
Ext. Std. Grping leave empty leave empty leave empty
Hide leave empty leave empty leave empty
3. Save the entries.

3.1.4 Configure Field Attributes per Client


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Field Groupings  Configure Field
Attributes per Client
Transaction S_A2C_40000180
Code
2. Double-click Configure Field Attributes for Each Client.
3. On the Change View “Field Grouping Client-Wide”: Overview screen, create the following
settings:
4. Create the following settings:
Field Name Entry Value
BP Role BUPA
Fieldgroups + +
Additional information if BUPA is already available:
Double click BUPA  Double click Central Data
 Set Organization: Name 1 to Req.entry
 Set Person: Last Name to Req.entry
5. Save the entries.

3.1.5 Configure Field Attributes per BP Role


Procedure
1. Access the transaction using the following navigation path:

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IMG Menu Cross-Application Components  SAP Business Partner  Business


Partner  Basic Settings  Field Groupings  Configure Field
Attributes per BP Role
Transaction SPRO
Code
2. Double-click Configure Field Attributes for Each Role Category.
3. On the Change View “Field Group BP Role”: Overview screen, choose:
BP Role Description
FLCU01 Business Partner Customer
4. Navigate through the different Data Sets (for example, Addresses, Central Data, and so
on) and set all fields to Not Spec. This eliminates mandatory fields for the BP role.
5. Repeat Step 3 and Step 4 for the BP Role for Suppliers:
BP Role Description
FLVN01 Business Partner Supplier
6. Save the entries.

3.1.6 Maintain Academic Titles


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Persons  Name Components  Maintain Academic Titles
Transaction S_ABA_72000011
Code
2. On the Change View “Academic Title (Business Address Services)”: Overview screen,
create the following settings:
User Action Academic Academic Title Description
Create 0001 Dr. Dr
Create 0002 Prof. Professor
Create 0003 Prof. Dr. Professor Dr
Create 0004 B.A. Bachelor of Arts
Create 0005 MBA Master of Business Administration
Create 0006 Ph.D. Doctor of Philosophy
3. Save the entries.

3.1.7 Maintain Name Affixes


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Persons  Name Components  Maintain Name Affixes
Transaction S_ABA_72000012
Code

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2. On the Change View “Name Suffixes/Title (Key) (Business Address Services)”: O screen,
create the following settings:
User Action Academic Academic Title Description
Create 0001 Graf Count
Create 0002 Gräfin Countess
Create 0003 Freiherr Baron
Create 0004 Freifrau Baroness
Create 0005 Earl Earl
Create 0006 Sir Sir
Create 0007 Fürst Prince
Create 0008 Fürstin Princess
3. Save the entries.

3.1.8 Maintain Name Prefixes


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Persons  Name Components  Maintain Name Prefixes
Transaction S_ABA_72000013
Code
2. On the Change View “Name Prefixes (Business Address Services)”: Overview screen,
create the following settings:
User Action Academic Academic Title
Create 0001 von
Create 0002 von der
Create 0003 van
Create 0004 van der
Create 0005 da
Create 0006 de
Create 0007 de la
Create 0008 dos
Create 0009 du
Create 0010 el
3. Save the entries.

3.1.9 Maintain Name Formatting Rules


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Persons  Name Components  Maintain Name Formatting
Rules

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Transaction S_ABA_72000014
Code
2. In the Dialog Structure pane, double-click Name formats.
3. On the Change View “Name formats”: Overview screen, create the following settings:
User Action Ctr Format
Create DE 02
Create US 01
4. In the Dialog Structure pane, double-click Name formats, select DE 02 in the Name
formats table, and double-click Name format fields in the Dialog Structure.
5. On the Change View “Name format fields”: Overview screen, create the following settings:
User Action Pos. Field name Constant Conv.
Create 1 TITLE Form of Address leave empty leave empty
Create 2 TITLE_ACA1 Academic Title leave empty leave empty
Create 3 NAME_FIRST First Name leave empty leave empty
Create 5 NAME_LAST Last Name leave empty leave empty
6. In the Dialog Structure pane, double-click Name formats, select US 01 in the Name
formats table, and double-click Name format fields in the Dialog Structure.
7. On the Change View “Name format fields”: Overview screen, create the following settings:
User Action Pos. Field name Constant Conv.
Create 1 TITLE Form of Address leave empty leave empty
Create 2 NAME_FIRST First Name leave empty leave empty
Create 4 NAME_LAST Last Name leave empty leave empty
Create 5 TITLE_ACA1 Academic Title leave empty leave empty
8. Save the entries.

3.1.10 Maintain Marital Status


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Persons  Marital Statuses  Maintain Marital Status
Transaction S_ABA_72000015
Code
2. On the Change View “BP marital status”: Overview screen, create the following settings:
User Action Academic Academic Title
Create 1 Single
Create 2 Married
Create 3 Widowed
Create 4 Divorced
Create 5 Separated
3. Save the entries.

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3.1.11 Maintain Forms of Address


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Forms of Address  Maintain Forms of
Address
Transaction S_ABA_72000037
Code
2. On the Change View “Titles (Business Address Services)”: Overview screen, create the
following settings:
User Action Key Title Person Org. Grp. Gender
Create 0001 Ms. X 2 Female
Create 0002 Mr. X 1 Male
Create 0003 Company X Gender not known
Create 0004 Mr. and Mrs. X Gender not known
3. Save the entries.

3.1.12 Define Identification Types


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Identification Numbers  Define
Identification Types
Transaction S_A2C_40000110
Code
2. On the Change View “Identification Types”: Details screen, create the following settings:
3. Create the following settings:
Field Name Entry Value Comment
ID Type BKK100
Description Creditor Identification Number
ID Categ. BKK100 Creditor Identification Number
Propose ID Type leave empty
Persons X
Organizations X
Groups X
4. Save your settings.
5. Repeat steps 2 to 4 for the following data:

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Field Name Entry 1 Entry 2 Entry 3


ID Type BUP001 BUP002 BUP003
Dun & Bradstreet Commercial Register Register of Associations
Description Number Number Number
ID Categ. BUP001 BUP002 BUP003
Propose ID
Type leave empty leave empty leave empty
Persons leave empty leave empty leave empty
Organizations X X X
Groups leave empty leave empty X

Field Name Entry 4 Entry 5 Entry 6


ID Type BUP004 BUP005 BUP006
Public Register of Global Location Standard Carrier
Description Cooperatives Number Number Alpha Code
ID Categ. BUP004 BUP005 BUP006
Propose ID leave empty leave empty leave empty
Type
Persons leave empty leave empty leave empty
Organizations X X X
Groups X leave empty leave empty

Field Name Entry 7 Entry 8 Entry 9


ID Type CPID01 FS0001 FS0002
Description Counterparty number ID Card Passport
ID Categ. CPID01 FS0001 FS0002
Propose ID Type leave empty leave empty leave empty
Persons X X X
Organizations X leave empty leave empty
Groups X leave empty leave empty

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Field Name Entry 10 Entry 11 Entry 12


ID Type FS0006 FS0007 HCM001
SWIFT-BIC (Business Identifier Legal Entity Identifier Employee
Description Code) (LEI) ID
ID Categ. FS0006 FS0007 HCM001
Propose ID leave empty leave empty leave empty
Type
Persons leave empty X X
Organizations X X leave empty
Groups X X leave empty

Field Name Entry 13 Entry 14 Entry 15


ID Type HCM028 IBS001 HCM030
Internal Personnel Social Security Employee ID (Service
Description Number Number Performer)
ID Categ. HCM028 IBS001 HCM030
Propose ID leave empty leave empty leave empty
Type
Persons X X X
Organizations leave empty leave empty leave empty
Groups leave empty leave empty leave empty

Field Name Entry 16


ID Type HCM031
Description Employee ID (Freelancer)
ID Categ. HCM031
Propose ID Type leave empty
Persons X
Organizations leave empty
Groups leave empty

3.1.13 Define Address Types


Procedure
1. Access the transaction using the following navigation path:
IMG Menu Cross-Application Components  SAP Business Partner  Business
Partner  Basic Settings  Address Determination  Define Address
Types
Transaction S_ABA_72000035
Code
2. On the Change View “BP address types”: Overview screen, create the following settings:

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User Action Addr. Type Name Several uses


Create HCM001 Employee Private Address leave empty
Create XXDEFAULT Standard Address leave empty
3. Save the entries.

4 Manual Rework
If you need to apply the Manual Rework procedure, additional manual activities are required.
These activities are listed in the table below.

Configuration Activity Manual Manual action in Remarks


transport target system /
possible client required
3.1.2 Define Number No Yes
Ranges

The number ranges as described in the above mentioned activity need to be created
manually in the target system BEFORE the transport order with the other settings is released,
as the number ranges are referred to in IMG activities which are subject of a Customizing
Transport Order.

1. Make sure you create the following Number Ranges

No From No. To Number NR Status Ext


01 0000000001 0000999999 0 X
02 0001000000 0009999999 0
03 0010000000 0999999999 0 X
AB A ZZZZZZZZZZ 0 X
EE 9980000000 9999999999 0

2. Make sure these 5 intervals (01, 02, 03, AB and EE) are created. As they only get used
via BP-Groupings, additional intervals would not get used anyway
3. Make sure you do NOT CHANGE the settings for the “Ext(ernal) assignment”. This
settings determines which range is used for internal number assignment (not X/not
flagged) or for external assignment
4. What you could change is the way how you distribute the numeric range amongst the
intervals 01, 02 and 03.
5. Usually interval 01 is meant for data migration, e.g. if you want to migrate 1:1 BPs from
your previous system and keeping the numeric ID.
6. Usually interval 02 is meant to be the main internal interval to let the system assign
numbers. You could now change the ranges to adopt to your needs
7. Interval 03 is mainly relevant for demo systems where SAP Best Practices Sample
Master Data is used. SMD BPs from the SAP content do use this number range. In a
customer system, this is not needed and can be used for other purposes.
8. Make you settings based on the specific needs and save them. Make these settings
BEFORE you release the Customizing Transport Order from your predecessor system!!

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4.

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