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Minutes of the Meeting of 26th, Feb, 2010.

PRESENT:

MR. ALI AHMED MANAGER ACCOUNTS


MR. MUHAMMAD SHAHAB UDDIN PRINCIPAL
MR. ADIL AZIZ COORDINATOR PARENT AFFAIRS
MR. NAWAZ GUL HAED OF RECEPTION & INCHARGE HOUSEKEEPING

START:

• THE MEETING WAS STARTED AT 2: 10 P.M. IN THE PRINCIPAL’S ROOM.


• THE FOLLOWING POINTS WERE DISCUSSED AND TASKS ASSIGNED TO THE PERSON CONCERNED (HIGHLIGHTED IN THE
ACTION BY COLUMN)

Details Action by

Self respect of every employee should be given the highest priority while
dealing with each other.

Discipline and organizational ethics are to be maintained in order to


implement professionalism among each other and especially at the
organizational level.
All
Employees at all level would maintain the highest level of courtesy while
dealing with parents. Being rude with the parents while dealing would be
taken as a severe violation of the organizational ethics and may lead to any
serious decision by the management. However incase of any such situation
case should be referred to the principal.

Mr. Adil in coordination with Mr. Nawaz and Ali Ahmed sb would
implement the Fee Collection Software immediately which should be
workable latest by 10th June 2010. Mr. Adil

Mr. Adil and Mr. Nawaz will work in coordination to update the students’
data and issue the Students ID Card to every student for the session 2010- Mr. Nawaz
2011.

No admission form will be forwarded to M r. Ali until and unless it is Mr. Ali Ahmed
completed fully attaching all the required documents. However in
exceptional cases incomplete forms may be preceded with the principals
written permission only.
Students’ fee receivables’ detail must be forwarded to Mr. Nawaz latest by
5th of every month inorder to facilitate him in giving reminder to the parents
through phone calls.

Vouchers folder must be forwarded to the Principal to get them signed on


every month’s last working day.

Every month’s Income and Expenditure Account must be forwarded to the


Principal latest by 2nd day of the subsequent moth.

In order to meet the day to day’s minor expenses a petty cash fund of Rs.
1000 would be maintained and money would be handed over to Mr. Adil
who’ll spend the amount with the prior permission of the Principal.

Mr. Ali would maintain and update the school books and copies inventory
and would provide the information to the Principal fortnightly.

The School canteen’s logistic would be maintained by Mr. Nawaz however


all cash handling would be dealt between Mr. Ali and the man employed in
the canteen for selling food stuffs. Mr. Shahab

Effective immediately no employees would be issued any salary in advance


until and unless his request is duly signed by the Principal.
Mr. Adil
Mr. Ali would work out the total days present of every employee and
forward it to the Principal for approval after that salary of the month would
be made and get signed by the Principal to deposit in their respective
accounts. Mr. Nawaz

Effective from 28th June 2010 all the employees would sign the employees’
attendance register without any discrimination.
Mr. Ali Ahmed
The meeting was adjourned at 2:30 pm. with an understanding of
contributing the best by every person towards the betterment of the
institution.

Minutes of the meeting

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