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AP9 – AA4 - EV2 RESUMEN DEL PROYECTO EN INGLÉS

ELQUIN ENRIQUE LEMUS TRONCOSO

SERVICIO NACIONAL DE APRENDIZAJE SENA


ANALISIS Y DESARROLLO DE SISTEMAS DE INFORMACION COLOMBIA

2018
SALES CAPTURE A CAPTURE SOFTWARE SALES AND INVENTORY FOR NEIGHBORHOOD
SHOPS.

Design and implementation of a monitoring tool that allows neighborhood storekeepers


real-time record sales transactions, inventory and accounts receivable product of their daily
operations

PROBLEM OR NEED THAT AIMS TO SOLVE

According to figures thrown by the company Servinformación in the census of


georeferenced commercial establishments, known as Infocomercio 2011 threw the
neighborhood store is one of the business with greater presence in the capital and in
Colombia
Aware of this, the producers have been responsible for training the shopkeepers on issues
concerning merchandising, quality and distribution of products, this effort seeks to
strengthen supplier relationship - Grocer considering that approximately 60% of sales from
producers of food and grocery focuses on purchases made by the TAT channel.

Despite the importance of this distribution channel for large companies producing live and
groceries and their efforts to strengthen this business model, the processes of
modernization in neighborhood stores are not apparent in bulk.

Another important factor in the consolidation of this business model in the Colombian
economy element is customer financing, in addition to selling small quantities of products
that cater to the daily life of families, neighborhood shops offer credit to their customers,
unfortunately the registration of these obligations is crudely and logging tools used do not
guarantee proper treatment of the information provided.

Today many stores in neighborhoods do not have tools that enable them to lead an orderly
registration and consolidated credit sales and cash of food and groceries, also take control
inventory levels which rotates in the line of business.

That is why we ask, is it possible to develop a tool to capture sales data, accounts receivable
and inventory for neighborhood shops?

We believe that it is possible to develop a comprehensive solution that contributes to the


modernization of local shops and systematization of sensitive data generated daily and are
of vital utility for decision-making.

It wants to offer as a solution a product that is responsible for capturing sales records that
are recorded daily, this system also capture inventory of merchandise for sale, its value
costing and selling prices to establish by reports gross margin operating in the time period
by the end user set
PROJECT JUSTIFICATION

According to recent studies Fenalco, in Colombia 54% of people prefer to buy in a store, not
a supermarket. The director of economic studies Fenalco Rafael Spain responds to Money
magazine as follows: "There are several reasons why Colombians still prefer neighborhood
stores are psychologists of the poor, because he listens to all problems for consumers, act
police because they realize the strange people in the neighborhoods, bankers remain poor
because trust and pay
".

This is largely due to the adaptability that has this format business that has managed to
survive crisis, openings and other adverse movements in the economy in recent years
adapting to the needs of its customers.
Strategies superstores are focusing on the penetration of neighborhoods to expand its niche
and gain a greater share of this, which is why they are buying retail businesses and
implement formats such as "Express Success" himself and with the development of own
brands, adapt the presentation of the products distributed by copying the formats of the
stores.

As discussed above, the main producers of food and groceries have given significant support
when it comes to training and training for storekeepers on important issues such as quality,
merchandising and service culture, networks as Fenalco has also joined this type of
initiatives Fenaltiendas program which aims to train the storekeeper on business issues so
you can compete in an increasingly demanding market.

Despite these initiatives are important, even neighborhood shops do not have the training
or tools to manage the information generated in the course of business, even cases where
the shopkeeper does not know are presented exactly as sells daily, what percentage rotate
the products it sells, which is the volume decline in inventories among other useful variables
for decision making.

In addition to this, many of the sales made by the storekeeper neighborhood are on credit,
we found this approach an opportunity for improvement to the extent that the vast
majority of shopkeepers registered their accounts receivable in notebooks without a
defined methodology or standard for the provision of records, creating risks regarding the
quality and reliability of the data, this situation creates an obvious advantage from a
neighborhood store and supermarkets seeking to enter the local market.

Empiricism that usually prevails in the business district reduces their real competitiveness
and growth chances against a phenomenon that is becoming widespread in the country as
it is the entry of large surface areas popular with small but well-organized stores.

In order to reduce somewhat the gap between local businesses and supermarkets in the
management of product information from their daily operations is proposed to create
software that capture credit sales and cash and inventory for neighborhood shops with this
tool it is intended that the storekeeper to systematize their operations and can meet real-
time operating margins product of exploitation corporate purpose of your business.

By being able to systematize the data generated by your business, the storekeeper
neighborhood is better able to compete against models of larger and more technically
advanced business, we believe that if adequate data management with the characteristics
of each business comparative advantages combined, the storekeeper you can develop a
sustainable competitive advantage over time that will allow you to grow in the market

GENERAL OBJECTIVES

Provide neighborhood store owners a comprehensive software solution that allows


the storekeeper organize and control strategic areas of your business such as sales
records, inventories and accounts receivable.

SPECIFIC OBJECTIVES

• Design and implement a model of control and registration of business sales in real
time
• Design and implement a model of control and recording of inventory inputs and
outputs
• Design and implement a model identification, control and recording of accounts
receivable
• Integrate modules described above that allow business management to assess
business performance and make decisions when so warranted by management
reports.

PROJECT SCOPE

The proposed solution aims to provide the storekeeper neighborhood a web solution that
allows recording real-time operations selling food and groceries on credit and cash, this
module will be deducted from inventories registered units sold in order to validate real-
time stock levels available for sale.

Likewise, the system must register at the time of sale if the transaction was on credit or
cash, this in order to record in detail the accounts receivable.

This software can be implemented by small shops and grocery stores, tobacco shops, bars,
bakeries, drug stores and ice cream shops, is not designed to be implemented in processed
food businesses like restaurants, grills and fast food.

Project Management will make available the sponsor and stakeholders an interdisciplinary
team of professional engineers and administrative professionals for the development of the
Project
This project involves developing the following modules required for the implementation of
Capture Software sales and inventory for neighborhood shops.

RECORD SALES MODULE

It understands the relationship of items for sale with its selling price to the customer, by
capturing a unique identification code that the system will recognize to record the
respective daily movements.

MODULE INVENTORY RECORD

Understands the relationship of items ready in stock and on the shelves of the store with
their cost, the module must be able to recognize the inputs and outputs of merchandise to
quantify the value of inventory at the end of the evaluated period.

CUSTOMER REGISTRATION MODULE AND ACCOUNTS RECEIVABLE

Understands the relationship of customers requesting credit to the storekeeper, the


software recorded credit sales that are made daily and accumulate balances to be consulted
by the storekeeper at the time the account is settled receivable

REPORTING SYSTEM SALES, STOCK AVAILABLE FOR SALE AND OPERATING MARGIN

The reporting module enables check at the time required by the user results daily
operations running within queries to visualize this: sales reports, stock inventory, operating
margin business.

This software is focused on the registration of small commercial operations, is not an ERP
tool that integrates additional processes to those described above