REPUBLIC OF THE PHILIPPINES DEPARTMENT OF THE

INTERIOR AND LOCAL GOVERNMENT A. Francisco Gold

Condominium II Building
EDSA corner Mapagmahal St., Diliman, Quezon City

June 17, 2008

MEMORANDUM CIRCULAR
NO. 2000-102

TO ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL

MAYORS, PUNONG BARANGAYS, DILG REGIONAL
DIRECTORS AND OTHERS CONCERNED

SUBJECT REITERATING AND SUPPLEMENTING DILG MEMORANDUM

CIRCULAR No. 2004-43 DATED 14 APRIL 2004 RELATIVE
TO THE LUPONG TAGAPAMAYAPA INCENTIVES
AWARDS GUIDELINES

In furtherance of the objectives of the Lupong Tagapamayapa Incentives

Awards, or LTIA, established pursuant to Executive Order No. 394 s. 1997 and to
sustain the gains of the said awards, the guidelines relative thereto are herein
reiterated and supplemented, as follows:

Awards Objectives: The Lupong Tagapamayapa Incentives Awards aims to:

a. Strengthen the Katarungang Pambarangay (KP) as an indigenous

conflict resolution structure at the grassroots;

b. Institutionalize a system of granting economic benefits and other

incentives to Lupong Tagapamayapa, herein referred to as lupons, which
demonstrate exemplary performance; and

c. Generate greater awareness among, and support from, the various

sectors of Philippine Society on the KP as a potent vehicle toward social
ordering and human development.

National Awards Committee

The National Awards Committee (NAC) shall be composed of the following:

Chairperson - Secretary of the Interior and Local Government

Vice Chairperson - Secretary of Justice

Members - Representative, Supreme Court

National President, Liga ng mga Barangay
Representative, National Peace and Order Council
Two (2) Private Sector/ NGO Representatives

MEMORANDUM CIRCULAR
LTIA Guidelines
1 11' :: :: ,
 The NAC shall perform the following functions:

• Initiate and coordinate the necessary activities for the successful

implementation of the LTIA;

• Set guidelines and criteria in the selection of winners;

• Secure funding and additional prizes from partner agencies and the
private sector;

• Organize a National Board of Judges representing the government and

the private sector to assist the committee in the selection of the
awardees;

• Select from among the regional entries the national awardees; and

• Render a report, together with recommendations, if any, to the President,

relative to the implementation of the Awards.

The Bureau of Local Government Supervision, DILG, provides technical and

secretariat services to the committee.

Regional Awards Committee

The Regional Awards Committee (RAC) shall be composed of the following:

Chairperson - Regional Director, DILG

Vice Chairperson - Regional State Prosecutor, DOJ

Members - Executive Judge, Regional Trial Court

Representative, Regional Peace and Order Council
President, Regional Chapter, LnB
Two (2) Region-based NGO Representatives

The Committee shall perform the following functions:

• Initiate and coordinate the necessary activities toward the successful

implementation of the LTIA in the region;

• Disseminate information on the Awards to generate awareness and

support from the public and private sectors in the region;

• Select and submit to the NAC the best performing lupons in the region.

• May secure funding and counterpart prizes from the partner agencies
and the private sector; and

• May plan and implement appropriate awarding ceremonies

The DILG Regional Office provides technical and secretariat services to the
committee.

MEMORANDUM CIRCULAR
LTIA Guidelines
2 I [' :1 I'. ,.
Provincial Awards Committee

The Provincial Awards Committee (PAC) shall be composed of the following:

Chairperson
Provincial Director, DILG

Vice Chairperson
Provincial Prosecutor, DOJ

Members
Executive Judge, Regional Trial Court
President, Provincial Chapter, LnB
Representative, Provincial Peace and Order Council
Representative, Province-based NGO

The Committee shall perform the following functions:

• Initiate and coordinate the necessary activities toward the successful

implementation of the LTIA in the province;

• Disseminate information on the Awards to generate awareness and

support from the public and private sectors within the province;

• Select and submit to the RAC the best performing lupons within the
province;

• May generate counterpart funds from the partner agencies and the
private sector; and

• May plan and implement appropriate awarding ceremonies.

The DILG Provincial Office provides technical and secretariat services to the
committee

City Awards Committee

The City Awards Committee (CAC) shall be composed of the following:

Chairperson - City Director, DILG

Vice Chairperson - City Prosecutor, DOJ

Members - Judge, Municipal Trial Court in Cities (MTCC)

President, City Chapter, LnB
Representative, City Peace and Order Council
Representative, City-based NGO

MEMORANDUM CIRCULAR
LTIA Guidelines
3 I r· ~1 ,. '
 The Committee shall perform the following functions:

• Initiate and coordinate the necessary activities toward the successful

implementation of the LTIA in the city.

• Disseminate information on the Awards to generate awareness and

support from the public and private sectors within the city;

• Select and submit to the PAC the best performing lupon within the
component city and to the RAC, in the case of Highly Urbanized Cities
Category, the best performing lupon within the highly urbanized city;

• May secure funding and counterpart prizes from the partner agencies
and the private sector; and

• May plan and implement appropriate awarding ceremonies.

The DILG City Office provides technical and secretariat services to the
committee.

Municipal Awards Committee

The Municipal Awards Committee (MAC) shall be composed of the following:

Chairperson - Municipal Local Government Operations Officer (MLGOO)

Vice Chairperson - Provincial Prosecutor, DOJ

Members - Judge, Municipal Trial Court/ Municipal Circuit Trial Court

(MTC/MCTC)
President, Municipal Chapter, LnB
Representative, Municipal Peace and Order Council
Representative, Municipal-based NGO

The Committee shall perform the following functions:

• Initiate and coordinate the necessary activities toward the successful

implementation of the LTIA in the municipality.

• Disseminate information on the Awards to generate awareness and

support from the public and private sectors within the municipality;

• Select and submit to the PAC the best performing lupon within the
municipality;

• May secure funding and counterpart prizes from the partner agencies
and the private sector; and

• May plan and implement appropriate awarding ceremonies .

The DILG Municipal Office provides technical and secretariat services to the
committee.

MEMORANDUM CIRCULAR
LTIA Guidelines
41 P ;1 !'· '·
Awards Categories

There are four (4) categories of the LTIA, as follows:

• Outstanding Lupong Tagapamayapa in Highly Urbanized Cities;

• Outstanding Lupong Tagapamayapa in Component and Independent
Component Cities;
• Outstanding Lupong Tagapamayapa in 151-3rd Class Municipalities;
• Outstanding Lupong Tagapamayapa in 4th_5th Class Municipalities

Awards Guidelines

1. All the lupons nationwide are covered by the annual Awards;

2. All the lupons are evaluated on the basis of three (3) Major Criteria:

a. Efficiency in Operations
b. Effectiveness in Securing KP Objectives
c. Creativity and Resourcefulness of the Lupong Tagapamaya.

3. Under the Criterion, Efficiency in Operations, the following shall be taken into
consideration:

a. Observance of settlement procedures and deadlines, proper recording of

complaints and serving of summons to parties

b. Conduct of monthly meetings exclusively on KP matters

c. Systematic maintenance of records of all complaints filed and actions taken,

minutes of meetings, transmittal reports and records on the execution of
settlements or awards.

d. Timely submission of reports to concerned agencies in accordance with the

KP Monitoring Guidelines (monthly to DILG and quarterly to other
agencies/offices).

4. Under the Criterion, Effectiveness in Securing the Objectives of the KP

Program, all concerned are to be guided by the following:

a. At least 90% of cases settled against the total number of cases filed
b. No repudiated nor recurred case after settlement
c. At least 80% compliance with the terms of settlement or award.

5. Under the Criterion, Creativity and Resourcefulness, lupons are able to :

a. Introduce innovative mediation methods I techniques that are outside those

provided in the KP law without diminishing or altering the concept of the KP.

b. Establish active coordination with concerned agencies i.e., DSWD, PNP,

DAR, DEPEd, DOJ, the courts, in terms of:

i. updating knowledge on KP Laws to avoid misinterpretation thereof;

ii. seeking advice to enhance conciliation/mediation skills; and

MEMORANDUM CIRCULAR
LTIA Guidelines
s 1 [' ;\ !' .:
 iii. referring to concerned agencies, cases that require actions from the
appropriate agency

c. Conduct sustained advocacy efforts in the promotion of the KP through the

lupons, to include mentoring other lupons.

d. Initiate and conduct KP trainings with funding support from either the
barangay, municipality, city, province or other agencies within the reporting
period.

e. Attended KP trainings upon invitation of sponsoring agencies within the

assessment period.

f. Designate an area or facility within the barangay hall or a separate structure

exclusively for the KP activities

g. Mobilize budgetary support from city or municipal government, national

government agencies, NGOs; and community participation in KP activities.

6. In the determination of the official entries in all the awards categories,

concerned awards committees shall be guided by the Overall Performance
Rating (OPR) and its Adjectival Equivalent as follows:

OPR Adjectival Rating

95- 99 Outstanding or Excellent
90 - 94 Very Satisfactory
85- 89 Satisfactory
80 - 84 Fair
75- 79 Poor
Below 75 Very Poor

7. Only the highest ranked lupon with the Overall Performance Ratings (OPR) of
not lower than 90 points is qualified to compete at the national level final
assessment and selection.

8. In case of a tie, the concerned awards committee shall further validate the
assessment results to determine the official entry or awardee for each category.

9. The decision of the awards committees in all levels is final and executory.

10. All entries shall be done in the proper format, copy of the Nomination Form
attached. The Executive Summary of Accomplishments with relevant
enclosures or attachments shall be prepared and packaged in bound folder.

11. The submission of incomplete documents or non-compliance with the

prescribed Standard Documentation Report Requirements, and the late
submission of the Regional Entries to the National Secretariat (BLGS) shall be
a ground for automatic disqualification of the contestant lupon or imposition of
reduction in points.

12. The concerned RAC shall submit the Official Entry in only ONE (1) copy to
reach the BLGS not later than 5:00 P.M. of the last working day of the
scheduled month for submission.

MEMORANDUM CIRCULAR
LTIA Guidelines
 13. A National Awardee for three (3) consecutive years in the same awards
category or a five-time national awardee in the same category, shall be a
recipient of a Hall of Fame award.

Assessment and Selection Procedures

1. The LTIA FORM 01 is the Basic Performance Evaluation Form. The Form is to
be accomplished by the individual member of the concerned awards committee
in the evaluation of contestant lupons in all categories.

2. Thereafter, the concerned awards committee prepares the Consolidated

Performance Evaluation Form, LTIA FORM 02 to arrive at the OPR of the
contestant lupons of each municipality or city.

3. The concerned awards committee then prepares appropriate Comparative

Evaluation Form, (LTIA FORMS 03-[C/M]) in the case of the CACs and MACs
to determine the highest ranked lupon in a city or municipality; (LTIA FORMS
03-[P]) in the case of the PACs to determine the highest ranked city/municipal•
based lupons within the province; and LTIA FORMS 03-[R] in the case of the
RAC to determine the highest ranked lupon, by category within the region.

4. In case of a tie, the concerned awards committee shall further validate the
assessment results to determine the highest ranked lupon for each category by
using the Performance Validation Form LTIA FORM 04.

5. The concerned awards committee submits to the next higher level committee,
the highest ranked lupon or awardee for each category using the Official Entry
Form (LTIA FORM 05) together with the appropriate LTIA Form 03.

Awards and Prizes

1. Each National Awardee lupon through the Lupon Chairman shall be conferred
with a Presidential Trophy and cash prize to be utilized for KP programs and
projects.

2. Each Runner-Up Awardee lupon through its chairman shall be conferred with a
Plaque of Recognition and cash prize to be utilized for KP programs and
projects.

3. A Hall of Fame Awardee, through its chairman, shall be conferred with a

Presidential Trophy and a cash prize to be utilized for KP programs and
projects.

Standard Official Entry and Documentation Report Requirements

A. Official Entry Requirements (to be prepared by the RAC)

Transmittal Letter to the NAC indicating therein the Regional Entries in each
category and the assessment methodology

MEMORANDUM CIRCULAR
LTIA Guidelines
711' :: '
 Attachments:

1. Form 03-[R] duly accomplished by the Regional Awards Committee

indicating therein the Performance Evaluation Results of all the highest
ranked lupons in every province, by category

2. Forms 03-C/M duly accomplished by all the City/Municipal Awards

Committees indicating therein all the lupons in their coverage areas and
their corresponding OPR and rank.

.B·~ Documentation Report Requirements (to be prepared by ttie Finalist or the

Regional Entry Lupon with the assistance of the DILG L TIA Program Officer)

1. Brief Profile of the LT (1-2 pages only)

2. Performance Highlights, by criterion (written in English)
3. Attachments

• Summary of Cases and Related Information, i.e., date filed; name of

complainants and respondents; specific nature of cases; date of
summon; date of hearing; actions taken i.e. mediated, conciliated,
arbitrated; dismissed; Issued CFA and summary report on the
execution of settlement or award classified as to payment of money,
delivery or restitution of property, and execution of a conveyance of
land, or delivery of deeds or other documents or performance of any
other specific act;

• Transmittal of KP Reports to DILG and Courts (certified photocopy);

• Minutes of Meetings of the Lupong Tagapamayapa (certified

photocopy and translated in English or Pilipino, if prepared in local
dialect);

• Pictures on KP Undertakings with captions i.e. date and Activity

Highlights (original copy)

Approval and Promulgation of the LTIA Guidelines

By virtue of the approval of the Guidelines embodied in DILG Memorandum

Circular No. 2004-43, the same is hereby promulgated pursuant to Executive Order
No. 394 s. 1997.

Let copies of this Memorandum Circular be disseminated to all concerned.

R~P~J.l9i
Secretaryl{V
encls. : --~ Republlc ol the Ph1hppln"s
/. .: '), DEPARTMENT OF THE INTERIOR
A. LTIA Form 01 l t; -· AND LOCAL GOVERNMENT
\, .- · IN REPLYING, PlS CITE:
B. LTIA Form 02 SILGOS-001301
C. LTIA Form 03-(C /M] Ill lllllllllllllllllllllHllllllllllllllll
0. LTIA Form 03-(P]
E. LTIA Form 03-(R]
F. LTIA Form 04
G. LTIA Form 05
 Attachment A

LTIA FORM 01

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

PERFORMANCE EVALUATION FORM

A. IDENTIFYING INFORMATION

Lupong Tagapamayapa
Municipality/City
Province
Region

B. EVALUATION CRITERIA

ASSIGNED POINTSCORE

35

15
D
10
D
5
D
5

2. Effectiveness In securing the

objectives of the KP program
measurable through:
30
• Quantity of settled cases against
cases filed (at least 90% of cases
settled out of the no. of cases filed)
10
D
• Quality of settlement of cases:

- zero case repudiated.

- non-recurrence of cases
5
D
settled 5
D
• At least 80% compliance with the
terms of settlement or awards 10
D

MEMORANDUM CIRCULAR
LTIA Guidelines
9 / [' \ ,, ..
 CRITERIA ASSIGNED POINTSCORE

3. Creativity and Resourcefulness of

Lupong Tagapamayapa in terms of : 35

• Innovative mediation
methods initiated
techniques I 5
D
• Active coordination with concerned
agencies i.e. DSWD, PNP, DAR,
DEPEd., DOJ and the courts
5
D
• Sustained advocacy effort in the
promotion of KP through the lupong
tagapamayapa to include mentoring of
other LTs
5
D
• KP trainings initiated and conducted
with funding support from either the
barangay, municipality, city, province
6
D
or other agencies within the
assessment period.

• KP trainings attended by lupons upon

invitation of sponsoring agencies
within the assessment period.
4
D
• Exclusive area or facility within the
barangay hall or a separate structure
for settlement proceedings, meetings
and related KP activities
5
D
• Mobilization of budgetary support from
the city or municipal government and
NGOs; and community participation in
KP activities
5
D

TOT AL POINTSCORE 100

D
C. WE CERTIFY TO THE CORRECTNESS OF THE ABOVE INFORMATION.

Chairperson Awards Committee

D. DATE ACCOMPLISHED
 Attachment B

, LTIA FORM 02

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

CONSOLIDATED PERFORMANCE EVALUATION FORM

A. IDENTIFYING INFORMATION

Lupong Tagapamayapa
Municipality/City
Province
Region

B. CRITERIA AND PERFORMANCE RATING

PERFORMANCE
ASSIGNED RATING TOTAL AVERAGE
CRITERIA
POINT- POINT-
SCORE
EVALUATOR POINT-
SCORE SCORE
1 3 4 5
1. Efficiency in operations 35 2 I
discernible through

• Observance of settlement 15
procedures and settlement
deadlines

• Conduct of monthly meetings 10

exclusively for KP

• Systematic maintenance of 5
records (complaints
filed/settled; minutes of
meetings; transmittal reports;
records of settlements or
awards)

• Timely submission of reports 5

2. Effectiveness in securing the 30

objectives of the program
measurable through:

• Quantity of settled cases 10

against cases filed (at least
90% of cases settled out of
the no. of cases filed)

• Quality of settlement of cases:

- zero case repudiated .5

- non-recurrence of cases 5
settled
I
• At least 80% compliance with I
the terms of settlement or 10
awards

MEMORANDUM CIRCULAR
LTIA Guidelines
1111' ·' ..
 ASSIGNED PER~~,~~NCE TOTAL AVERAGE
CRITERIA POINT. ~--E-VA_L_U_A_T_O_R_ ,
POINT- POINT-
SCORE 1 2 3 4 5 SCORE SCORE

3. Creativity and Resourcefulness 30

of Lupong Tagapamayapa In
terms of:

• Innovative mediation 5
techniques and I methods
initiated
• Active coordination with 5
concerned agencies i.e .
. DSWD, PNP, DAR, DEPEd,
DOJ, and the courts
• Sustained advocacy efforts in 5
the promotion of KP through
the lupong tagapamayapa
and to include mentoring of
other l Ts
• KP trainings initiated and 5
conducted with funding
support from either the
barangay, municipality, city,
province and other agencies
within the assessment period.
• KP trainings attended by
Lupong Tagapamayapa upon 5
invitation of sponsoring
agencies within the
.assessmentperiod.
• Exclusive area or facility within 5
the barangay hall or a
separate structure for
settlement proceedings,
meetings and related KP
activities
• Mobilization of budgetary 5
support from the city or
municipal government and
NGOs · and community
participation in KP activities

GRAND TOTAL POINTSCORE 100

OVERALL PERFORMANCE RATING

C. WE CERTIFY TO THE CORRECTNESS OF THE ABOVE INFORMATION.

Chairperson, Awards Committee

D. DATE ACCOMPLISHED

MEMORANDUM CIRCULAR
LTIA Guidelines
12 i '' ;1 ~· '·
 Attachment C

LTIA FORM 03-[C/M]

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

COMPARATIVE PERFORMANCE EVALUATION FORM

A. IDENTIFYING INFORMATION

City/Municipality
Province
Region
Category

B. COMPARATIVE EVALUATION RESULTS

CONTESTANT- LT OVERALL ADJECTIVAL

PERFORMANCE EQUIVALENT RANK
RATING RATING

1.

2.

3.

4.

5.

6.

C. WE CERTIFY TO THE CORRECTNESS OF THE ABOVE INFORMATION.

Chairperson Award Committee

D. DATE ACCOMPLISHED

MEMORANDUM CIRCULAR
LTIA Guidelines
13 I I' I ;' '
 Attachment D

LTIA FORM 03-[P]

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

COMPARATIVE PERFORMANCE EVALUATION FORM

A. IDENTIFYING INFORMATION

Province
Region
Category

B. COMPARATIVE EVALUATION RESULTS

CONTESTANT-LT OVERALL ADJECTIVAL

PERFORMANCE EQUIVALENT RANK
RATING RATING.
-~-

1.

2.

3.

4.

5.

6.

C. WE CERTIFY TO THE CORRECTNESS OF THE ABOVE INFORMATION.

Chairperson, Award Committee

D. DATE ACCOMPLISHED

MEMORANDUM CIRCULAR
LTIA Guidelines
1411' :1 " i
 Attachment E

LTIA FORM 03-[R]

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

COMPARATIVE PERFORMANCE EVALUATION FORM

A. IDENTIFYING INFORMATION

Region

Category

B. COMPARATIVE EVALUATION RESULTS

CONTESTANT-LT OVERALL ADJECTIVAL

PERFORMANCE EQUIVALENT RANK
RATING RATING

1.

2.

3.

4.

5.

6.

C. WE CERTIFY TO THE CORRECTNESS OF THE ABOVE INFORMATION.

Chairperson. Award Committee

D. DATE ACCOMPLISHED

MEMORANDUM CIRCULAR
LTIA Guidelines
;1 ,, i
1511'
 • Attachment F

LTIA FORM 04

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

PERFORMANCE VALIDATION REPORT FORM

1. VALIDEELT: 1. VALIDEELT: _

2. FINDINGS: 2. FINDINGS:
-------- --------

3. RECOMMENDATION (S): ----------------

4. WE CERTIFY TO THE CORRECTNESS OF THE ABOVE INFORMATION.

Chairperson, Award Committee

DATE ACCOMPLISHED:

••

MEMORANDUM CIRCULAR
LTIA Guidelines
t6 I :• ::
 Attachment G

LTFORM 05

LUPONG TAGAPAMAYAPA INCENTIVES AWARDS

OFFICIAL ENTRY FORM

The Chairperson
National Awards Committee

Sir:

We are pleased to transmit the list of Regional Finalists, Requirement CY

Lupong Tagapamayapa Incentives Awards as follows:

);> Highly Urbanized Cities Category

~ Component Cities Category
);> 1 st_3rd Class Municipalities Category
);> 4th_5th Class Municipalities Category

together with their respective Documentation Reports.

Please find the following enclosures :

(1) Original copy of L TIA Form 03-[R], Comparative Performance

Evaluation Form, including supporting documents duly accomplished by
the Regional Awards Committee; and

(2) L TIA Form 03-[C/M], Comparative Performance Evaluation Forms duly

accomplished by the City/Municipal Awards Committees in the Region
(certified photocopy)

Very truly yours,

Chairperson, Regional Awards Committee

MEMORANDUM CIRCULAR
LTIA Guidelines
1711'. '