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HUBLI EDUCATION TRUST¶S

INSTITUTE OF MANAGEMENT STUDIES


HUBLI

Project report
On
³Study on inventory and material management´

SUBMITED TO SUBMITED BY
ROHIT.C.KALASKAR SURESH BABU.P
DIRECTOR ± ACADEMIC REG NO MBA/08/62
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This is to certify that Suresh Babu .P student of Master of Business Administration has prepared
the project title a survey to ³Study on inventory and material management´ has been prepared
under the support and guidance of Mr.Rohit.C. Kalaskar

This project was given to me by Mr.Rohit.C.Kalaskar to make me aware of the steps of how to
prepare on V Tri-semester project.

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It is my great privilege to express my sincere thanks to Institute of Management Studies Hubli


for providing us with all facilities to do this project. The same is happening with me when I am
desperately searching for words to thank the almighty god for making me an instrument to write
and prepare this project. I am thankful to Mr.Rohit.C Kalaskar for providing me support and
encourage making and presenting this project. Finally thanks to Mr.Rohit.C Kalaskar Sir without
his moral support this could not have been a great success for me.

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The survey to ³Study on inventory and material management´ is prepared under the guidelines of
Mr.Rohit C Kalaskar (Director and Faculty).
This project report provides a gathering of knowledge about demand of different in
Hubli city, as well as it also provides detail knowledge about the consumer preference towards
different logistic companies.
The land which opens up wide selection of opportunities for the logistics service providers across
the world is India. The high demand for the logistics services is due to the significant growth of
economy. A few years back the value of the India logistics market is $14 billion and will grow at
a rate of 7-8 per cent. The logistics companies in India cater to millions of retailers and meet the
requirements of about a billion people. The list below gives the name of the best logistics
companies in India.
Our analysis is based on sample results. It is a difficult task to gather the information
from respondents by meeting them personally in order to get questionnaire filled. There is a lot
of time pressure and sometimes unwillingness of respondents to respond.

Mr.Rohit C Kalaskar
(DIRECTOR)

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Om Introduction
Om Definition of inventory
Om Definition of material
Om Design of the study
Om Statement of the study
Om Objectives of the study
Om Methodology
(a)m Size of the sample
(b)mSampling design
(c)m Sample technique
Om Data collection
Om Hypothesis (Formula)
Om Geographical area of study
Om Data analysis
Om Limitation
u 
Om An over view of the study
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Om Opinion of the study
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Om Survey of findings suggestion and conclusion

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The survey all about the understand inventory and material management.

Logistic; The Information Technology industry is, possibly, typical of the changing and
escalating logistic demands of various industries today, irrespective of their category as 'old' or
'new' economy. In the IT industry, the difference between success and failure is closely linked to
the supply/value chain integration, of which there are two distinct processes.

The delivery of goods to the customer in the most reliable transit period (and preferably the
shortest) possible 'Reliable' alludes to a certain guaranteed transit time for packages to reach
customers or the response that organisations need in the event of any exceptions.

The reverse flow of acknowledged, signed delivery records without which, in many cases,
recovery of bills are virtually impossible. Especially so in the case of companies placing multi-
location orders that could cover hundreds of cities

The most important objective or inventory control is to determine and maintain an optimum level
of investment in the inventory, Most companies have now successfully installed one or the other
system of inventory planning and control are used to develop inventory planning policies;
Studying inventory management can give way important improvements in both inventory cost
and customer service levels. In the context of a real case, this article illustrates the process of
assessing the opportunities and the benefits that can grow. These can give way near-term
improvements in both inventory investment and service level through implementing the right
inventory levels, without requiring significant changes to the supply chain. An effective
materials management plan builds from and enhances an institutional master plan by filling in
the gaps and producing an environmentally responsible and efficient outcome. An institutional
campus, office, or housing complex can expect a myriad of benefits from an effective materials
management plan. For starters, there are long-term cost savings, as consolidating, reconfiguring,
and better managing a campus¶ core infrastructure reduces annual operating costs.

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Inventory can be defined as the quantity of material overweight spare parts and semi processed
material, which is stocked for the continuous running of the plants.
Inventory can also be defined as the ideal resources of any kind, which have economic value.

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Material management is a total concept involving an organizational structure join into a single
responsibility the systematic flow and control of material from identification of the need through
customer delivery, Consistent with the appropriate customer service level.

Originally this technique is adopted by customers who wanted to loose inventory from their
balance sheet, whilst still having it available, giving rise to bonded warehouses where the stock
was available but still belonged to the supplier until issued for use in the shop. However
suppliers then recognised that this gave them more opportunity for increasing value added
services by maintaining this stock for the customer. It also locked in the customer to a long term
arrangement. It is now widely recognised that the benefit is largely in the supplier's hands rather
than with the customer. Also care must be taken to ensure that the financial transfer of ownership
from supplier to customer is auditable, and that liability of risk of obsolescence in the event of
change is agreed.

In a lean organisation and to the inventory planner, the arguments are irrelevant, the stock is still
there and it should be minimized to improve the whole supply chain. Again, in the year 2000, I
wrote that warehousing is an increasing trend. At that time it applied to Distribution Centers
(DC's) to consolidate supplies for just in time customers for onwards delivery to point-of-use
destinations, primarily in the major automotive assemblers. This improves the logistics
congestion which can arise in feeding hundreds of different items per day to an assembly line.
However, now, out-sourcing is applied to many pre-assembly stores, most distribution networks
and is also being applied to raw materials.m

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The design of the study determines the steps to be followed to conduct the study and the
important topics, which are to be covered in the study.

This research is carried out as per the steps of market research process. To meet the objectives
primary research is undertaken.

A detailed design of the study is considered to be necessary in order to compare the actual theory
with that observed in picture.

The basic study on attempt has been made to separate the various respondents on basis of their
age, income, education, profession and external factors.

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A survey study towards inventory and material management in Hubli City

&'m

Îm To analyze the inventory management system of the current system & generating an idea
to touch higher level of competency in controlling the inventory.
Îm To analyze the current enterprise resource planning system in managing the inventory.
Îm To analyze the industrial sufficiency in managing the inventory.
Îm To get a practical industrial exposure.

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SAMPLE DESIGN

SAMPLE UNIT: - All working people are included both the genders i.e. males and females
irrespective of their education level.

SAMPLE SIZE: - 20

SAMPLE REGION: - Hubli city

SAMPLING PROCEDURE: - Random Sampling

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PRIMARY DATA

Primary data is collected through a self administrated questionnaire using face-to-face interview
method. This questionnaire aims to gather information related to various logistic companies.

SECONDARY DATA

Secondary data is collected through magazines, research papers, internet etc.

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Questionnaire design

Data is collected by face-to-face questionnaire to the individuals. As the questionnaire is self


administrated one, the survey is kept simple and user friendly. Words used in questionnaire are
readily understandable to all respondent. Also technical jargons are avoided to ensure that there
is no confusion for respondents.

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The study of opportunity for inventory and material management at logistic companies in the
market is a number of different inventory and material management logistic companies in the
Hubli area. In one sense, we can say that it is determination of how much market captured by
different logistic companies

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I am also a citizen of rural area. I use my experiences and perceptions as hypothesis towards to
made this project.m

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This geographical area is concerned to the where I conducted survey to analyze the inventory
management system of the current system & generating an idea to touch higher level of
competency in controlling the inventory.

I conducted survey on logistic companies in the Hubli City. GATI, VRL, and TCI

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While surveying I encounter with some problems like some people were not willing to respond
and few of them who responded were in hurry hence the active participation was lacking. Due to
which we faced difficulties in collecting information regarding our questionnaire.

Another problem which we face is that people were hesitating to give information about their
opinion. Except it, the sample size we have taken for survey is small and it¶s a difficult task to
draw accurate conclusion or reach to an exact result on the basis of limited sample size.
Moreover, our investment is limited and time is also less to go in depth. Threats to us are that- as
people were hesitating to give their opinion and details so there is chance of error regarding
opinion.

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Founded in 1976 by Mr. Vijay Sankeshwar in Gadag, a small town in North Karnataka with a
single truck and a vision that is way ahead of its time VRL soon expanded its service to
Bangalore, Hubli and Belgaum. From this humble beginning VRL has grown into a nationally
renowned logistics and transport company which is currently the largest fleet owner in India with
a fleet of 2691 Vehicles (Including 196 hi-tech tourist buses &2495 Trucks) as of 15th August
2008.as published in the Limca Book of Records.
The proprietary concern subsequently converted into a partnership firm by the name of
M/s Vijayanand Roadlines in the year 1978. This partnership firm is then converted into a private
limited company under part IX of the Companies Act, 1956 under the name of Vijayanand
Roadlines Private Limited and a Certificate of Incorporation dated March 31, 1983 was issued by
the Registrar of Companies, Bangalore, and Karnataka. The Company became a deemed public
Limited Company in the year 1994 and an endorsement to this effect is made by the Registrar of
Companies, Bangalore, Karnataka on July 1, 1994, on the Original Certificate of Incorporation
dated March31, 1983. Pursuant to a special resolution passed by the Shareholders in the
Extraordinary General Meeting held on February 14, 1997 the status of our Company is
subsequently changed from a deemed public Limited Company to a public limited company. The
name of our Company is changed to VRL Logistics Limited and a fresh certificate of
incorporation, consequent on change of name, is granted to our Company on August 25, 2006 by
the Karnataka Our Company was initially in the business of transportation of goods and parcels,
subsequently it commenced the business of courier service in the year 1992. In the year 1996 the
Company acquired passenger busses and entered into an agreement with Vijayanand Travels a
proprietary concern started by Mrs. Lalita Sankeshwar in November 1996 for giving the said
vehicles on hire, to carry on the business of passenger service.
Initially Vijayanand Travels is operating within the state of Karnataka only. Over a
period of time with the growth of its business, it began operating busses between destination in
Karnataka, Maharashtra and Tamil Nadu. The business of Vijayanand Travels is acquired by our
Company on June 30, 2004 for a total consideration of Rs 50,00,000. Our Company continued
with the same business as a separate division. Maruti Parcel Carriers is started as a proprietary

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concern by Mrs. Vani Sankeshwar, wife of Mr. Anand Sankeshwar in August 2001. This
business is started by taking vehicles on hire basis from our Company. On June 30, 2004, our
Company acquired the business of Maruti Parcel Carriers for a total consideration of Rs
50,00,000 and continued it in the name of Maruti Parcel Carriers which operates as a division of
our Company. Shiva Roadlines is started in the year 2003 as a separate division by our
Company. Shiva Roadlines provides service only in the state of Karnataka covering 6 cities.
Shiva Roadlines has 7 dedicated branches. It provides door to door services without routing it
through our transshipment hubs. It carries goods weighing more than two tones. The Company is
also in the business of Express Cargo Service. Our Company has recently diversified in the wind
power business in September 2006 and air charter business in 2007. Recently, we have
purchased premier 1A aircraft from Hawker Beech craft Incorporation, USA. Premier 1A is 2
pilots and 6 passenger seat aircraft
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Over the years VRL has found in providing a safe and reliable delivery network in the field of
parcel service. It has spread its operations to Courier Service, Express Cargo & Aviation to meet
the growing demand of the burgeoning customer base.

3PL & Warehousing solutions offered by VRL are tailor-made and cater to unique needs of
various customers of the industry. With the largest network in India, the VRL parcel service is
indispensable for large number of corporate houses. This network spans the length and breadth
of the country and is supported by large number of transshipment hubs. VRL operates through a
network of 2629 Locations & 911 Branches, franchisees and our valuable customers. VRL is
now expanding its service to reach even the remote locations of the Country.
The efficiency of our fleet of vehicles hinges on our all inclusive state-of-the-art workshop cum
service complex at Hubli (Karnataka). Every vehicle of our fleet passes through this master
service facility so that they are at peak levels of performance, leading to better cost efficiencies
and time management.

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Mission

To provide the highest quality service to our customers by continuously increasing cost
efficiency and maintaining delivery deadlines. To encourage our employees / workforce to strive
for quality & excellence in everything they do. To promote team work and create a work
environment that takes care of talent and brings out the best in our employees.

Vision

To become the premier company that cuts across various segments and emerges as the
torchbearer of each segment that the Group ventures into.

Centralised Operations
At the core of the groups transport business is its 43 acre transport cum warehouse complex in
Varur, Hubli. This unique facility has all the essential back up services under one roof. The total
built up area of complex is 25,00,000 sq. ft. with an additional 1,00,000 sq. ft. of land utilized for
sheds and vehicle parking, This complex contains the Head office Building, Transshipments
Godown, Workshop, Canteen, Drivers Rest Room, own Diesel Bunk etc.

Corporate Social Responsibility


Our corporate integrity is a critical asset and we are committed to upholding it in everything we
do. We share our expectations and opinions and strive to maintain a workplace built on mutual
values, trust and goodwill & we continue to embed these ethical standards in our business
environment. Noteworthy is the Vignyan Yog Shivir that we organized that was conducted by
Param Pujya Ramdevji Maharaj which was attended by more than 10,000 people across the state
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Vijayanand Travels
"At the forefront of passenger Transport"
Îm 200Plus routes covering more than 50 destinations everyday.
Îm Market leader in Karnataka in private tourist operator segment
Îm Areas of Operation: Karnataka & Maharashtra states with 60-plus branches and wide-
spread network of 1000-plus agents.
Îm Vijayanand Travels is the premier operator to extend service by hi-Tech & sleeper
coaches even to remote places
Îm Onwards & return journey booking facility
Îm Punctuality in timing and separate seating arrangement for ladies
Îm Well-maintained coaches with latest seating arrangement
Îm Double drivers on-board for safe & comfortable journey
Îm Relief bus facility on all routes in case of any unforeseen incidents
Vijayanand Travels, the tour operation division of VRL, is the market leader among tourist bus
operators in Karnataka and Maharashtra. It operates a huge fleet of buses on more than 200
routes and is supported by a network of 60 branches and 1000 agents. It has pioneered the
introduction of Hi-Tech buses on routes leading to remote parts of Karnataka, separate seating
arrangements for women on board, a choice of buses from ordinary buses to super luxury A/C
buses, check point to monitor vehicle movement, two drivers on the buses to prevent driver
fatigue on long routes and enhance passenger safety and an E-Ticketing facility too.
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Innovation Zone
To the skies VRL has set off on a new journey. In the primary phase, VRL has acquired a brand
new, Premier jet 1A aircraft, manufactured by Hawker Beech craft Corporation, USA. It will
offer luxurious comfort and the freedom to fly at a whim. This coupled with the legendary VRL
lineage; this venture will certainly touch the skies.

VRL Aviation
The journey over the last three decades is challenging and we have become more innovative. Our
Wind Energy project of 42.5 M.W. has been successfully commissioned.
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VRL Group Plans Expedition into Cement Business

Hubli-based transport tycoon, Vijay Sankeshwar, who operates India¶s largest road transport
company, VRL Logistics Ltd, is foraying into cement manufacturing business. He has formed a
new company, VRL Cements Ltd, with his son Anand Sankeshwar and other family members to
set up the cement unit. The company has proposed to set up a 2 million tone per annum
Greenfield cement plant for an investment of Rs 954 crore in north Karnataka.
³We have submitted a proposal to Karnataka government which is developing a cement zone in
the Gulbarga and Bagalkot region. We have sought land from the state government. Once the
project is approved by the high level clearance committee and the land is allotted, we will
prepare a detailed project report for the path ahead,´ Vijay Sankeshwar, Chairman, VRL Group
told Business Standard.
He said, to begin with, he along with his son, will put in the promoters¶ equity contribution of Rs
100 crore to start the project. The balance funds will be raised from the market to set up the
Greenfield cement plant. VRL Cements has sought 300 acres from the state government in
Badami taluk of Bagalkot district which has abundant reserves of limestone, a key raw material
for the cement industry. The company¶s proposal is presently awaiting the nod from the high-
level clearance committee. The cement facility is expected to create 180 jobs. As part of the
project, VRL has also proposed to set up a 50 Mw coal-based captive power plant.
Sankeshwar said VRL Cements plans to manufacture cement clinkers, Portland cement, Portland
slag cement, white cement among others. Initially, the company plans to market its products in
Karnataka, Goa, Maharashtra and Kerala. VRL Logistics is India¶s largest road transport
company, which operates 1,620 vehicles (232 buses and 1,388 trucks). The company, which
reported a turnover of Rs 600 crore in 2008-09, is likely to end the present fiscal with a growth
of 15 per cent. The Karnataka government has approved 19 cement projects in the last three
years with a total capacity of 44 million tones per annum, including those of Lafarge of
Switzerland and Heidelberg from Germany. The state government expects to add at least 20
million tones of cement by the end of 2011.

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Intra State Transportation of Goods
Till now transportation of non industrial goods within the state is concentrated in the states of
Karnataka and Andhra Pradesh. We have already initiated steps to offer these services to intra
state transportation of goods within Maharashtra, Tamil Nadu, Kerala, Gujarat and others. Since
we have increased the network of branches and franchises throughout India we are now in a
position to offer intra state transportation of goods to our customers.
Renting out space on vehicles to corporate for advertisement
We provide space to corporate for advertising their products on our trucks. Since we cover many
states and cities through out India providing this kind of service to the corporate will help them
in displaying their products in cities as well as remote areas.

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Operations are divided into the following three segments

(i) Transport and logistics Business;


(ii) Wind Power Generation Business; and
(iii) Air charter business.

Operations

VRL Logistics Limited

Transport and Logistics Wind Power Generationm Air Charter operations

Passenger Travels Vijayanand Goods Transportationm


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Full Truck Loadm Less than Full Truck Load (Parcel)m Courierm

Express Cargom Maruti Parcel Carriersm General Parcelm Shiva Roadlinesm

Roadm Rail Air

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Few key features of E Commerce solutions


Online address book: store and re-use addresses
Track packages
Schedule a courier pick-up
Get customized rate quotes
Create customized shipment reports
Multiple Piece Shipping: send multiple packages on the same Air Waybill
Group shipping: Send the same shipment type to a group of different people without re- entering
the same information for each Air Waybill
Customized reports
Indian Address Validation Tool- ensures that customer-entered shipping addresses for the
destinations are correct at the time of order.
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LOGISTICS COMPANIES OF INDIA

The land which opens up wide selection of opportunities for the logistics service providers across
the world is India. The high demand for the logistics services is due to the significant growth of
economy. A few years back the value of the India logistics market was is $14 billion and will
grow at a rate of 7-8 per cent. The logistics companies in India cater to millions of retailers and
meet the requirements of about a billion people. The list below gives the name of the best
logistics companies in India.

LIST OF TOP LOGISTICS COMPANIES OF INDIA

TNT EXPRESS:

This company is a key leader in the international market in the sector of global express services.
The company ensures safe and on time delivery of your documents, freight and parcels. The
company offers time and day definite delivery in about 200 nations across the world. It operates
47 jet freighter aircraft and 26,000 road vehicles and has a network of 2,300 companies.

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AFL:

One among the acknowledged leaders among the logistics companies in India is AFL. Through
its domain of logistics services, the company has delivered world class service in India. In 1979,
the company introduced the first ever courier service by forming an alliance with DHL World
Wide Express. The company offers services like Logistics and warehousing, Courier Company
and Custom Consultant.

DHL:

This company is one among the major logistics companies in India. It is a market leader globally
in overland transport, air freight and international express. The company ranks No.1 in the world
in contract logistics and ocean freight. The biggest logistics and express network in the world has
a network in about 220 territories and countries, 72,000 vehicles, 350 Aircrafts, 36 hubs and
4,700 bases.

BLUE DART:

This logistics company is South Asia's top integrated express package Distribution and Courier
Company. The domestic network of the company covers about 21,340 locations and provides
service to 220 countries by the company's sales alliance with DHL. It provides the best service
like Free Pick up from your location, Regulatory Clearances, Real Time Tracking, Free
Computerized Proof of Delivery etc.

GATI:

The company is a key leader in then arena of express cargo delivery and a significant one in the
supply chain management solutions and distribution in India since the year 1989.The company
provides services like the Warehousing, Express Cargo etc. Logistics Solutions of the company
are Warehousing, Supply chain Management. The Distribution Solutions of the company are
Gati Surface Express, Gati coast to coast, and Gati Air Express etc.

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SAFEXPRESS:

It is one of the largest express companies in India. The company offers the best and integrated
logistics solutions. In 2002 the Limca Book of Records declared the company as the Largest
Logistics service Provider in India. The company has a network over 550 locations in 28 states
and 7 countries. It has 3000 weather proof ISO-9002 vehicles.

ASHOK LEYLAND:

The leading provider of logistic vehicles for the India Army is this company. It is a key leader in
the tractor-trailers and multi axle trucks. The company manufactures buses, trucks, engines and
special application vehicles in India. It is promoting a new company called Ashley Transport
Services Ltd. for exchange of information and integrated services related to logistics in order to
tackle the business of freight contractors.

DTDC:

The biggest Domestic Delivery Network Company is DTDC. The company offers high class
delivery service in about 3700 Indian locations and 240 international places. The company
dispatches about 10 million parcels in a month. It also offers low cost for bigger parcels to US,
UK, India, Nepal, Dubai and other places across the world. SMS tracking to get the current status
of your consignment, send a SMS in the format 'DTDC Consignment No.' to the number:
9845324040. For Ex: DTDC D03033703 and SMS to 9845324040. This is valid for Reliance
phone too. Please provide one space between 'DTDC' and 'Consignment No.'

FIRST FLIGHT:

This logistics company in India specializes in courier services world wide. The multi-tracking
programs of the company are Domestic, International, First Wheels, First Wings and many
others. The overseas offices of the company are in Malaysia, Singapore, UK, US, UAE, Quatar,
Oman.

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TRANSPORT CORPORATION OF INDIA LIMITED

Founded in year 1958, Headquarters Gurgaon, Haryana, India, is a leading logistics company in
India. The whole corporation is composed of 6 general companies including TCI Freight, TCI
XPS, TCI Supply Chain Solution, TCI Global, TCI Seaways and TCI Foundation.TCI started
from one man, one office and one truck. TCI freight is a conventional transport company. This
provides the basic transportation facility in all over India TCI XPS is a express cargo division of
group TCI this division provides cargo services through road, rail and air with some value added
services. TCI Supply chains this division of group TCI provides single window solutions &
services across industry and services.

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After a good deal of consumer survey and marketing research, I have collected a good collection
of data. The analyses of those data¶s are given as follows:-

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ùm 93% of respondents said that analysing the inventory management system is very much
necessary but 7% of respondents have no proper knowledge about inventory management
system.
ùm It¶s very good to say tat100% of respondents say that generating of new ideas to higher
level of competency in controlling the inventory.
ùm 75% of respondents obey that resource planning system is required in managing the
inventory.
ùm Most of the respondents say that separate material management department is required in
logistic company.
ùm It¶s really good to hear that 100% of respondents said both quality & fast service is their
main priority.

""m
ùm A company has to conduct development programs to their employees to update them.
ùm Logistic companies should recognise that resource planning system is required in
managing the inventory.
ùm Maintaining separate material management department is good for inventory
management system.

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The objective of this project is to build a program for maintaining the details of all
Supply Order .The system developed is able to meet all the basic requirements. It will provide
the facility to the user so that they can keep tracks of all the equipments being supplied. The
management of the Inventory will be also benefited by the proposed system, as it will automate
the whole supply procedure, which will reduce the workload. The security of the system is also
one of the prime concerns.

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HUBLI EDUCATION TRUST

INSTITUTE OF MANAGEMENT STUDIES HUBLI

This survey is a ³Study on inventory and material management´ to know the


common man reaction towards the highly consumable goods. This survey is for
academic purpose only and the data collected will be kept confidential.


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 !" ____________________ Date: - /04/2010


##$!%%" ________________________________
________________________________

&!" 20-30 30-40 40-50 50-60


!'#!$" Male Female
#()*+,'m-(.+/+)*+,'" Under graduation Graduation
Post graduation
$,/!%%+,'" Business man Govt Employee Pvt Employee
Student
,'*)*m'," _______________________
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1)m Analyzing the inventory management system is necessary?

Yes No

2)m Is it necessary to generate an idea to touch higher level of competency in


controlling the inventory?

Yes No

3)m Resource planning system is required in managing the inventory?

Yes No

4)m Separate material management department is required for logistic


companies?

Yes No

5)m Which is your company¶s main priority?

1) Quality service 2) Fast service 3) Both

6)m Equipment used for material handling?

1)m Fixed path equipment 2) Variable path equipment

7)m Usage of compateresing is use full in material management on logistic


companies?

Yes No

8)m What type at inventory contra; system adapted in your logistic companies?

1)m Fixed order quantity system 2) Re-order level system

9)m Which are the factors deciding efficiency of materials handling in your
logistic company

1) Efficiency of handling methods 2) efficiency of layout

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BIBLIOGRAPHY

To conduct the study the information is been collected from following


sources

m Logistic and material management books


mMagazines
mNewspaper
mInternet

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