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OBIEE

Implementation

Prepared
Exclusively for:

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Agenda

o Quick review of project scope and major deliverables

o Updates on first 2 weeks of progress; next steps

o Key points from meetings with campuses

o Your implementation plans

o Key points for you to discuss with your Executive


Sponsors

o Reminder of 2nd training on RPD next week

o Feedback, questions and discussion

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© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.
Origin of the project

UWS is replacing the legacy, system-wide reporting tool, Oracle’s


Brio/Hyperion Interactive Reporting (IR) because support for this tool is
ending soon, earliest in June 2017 although could be extended to end of
life in spring 2018.

UWS is proceeding with a Business Intelligence (BI) tool (OBIEE 12c) as


the replacement of choice.

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Shared
Queries This 8 week project:
Student
Pilot Initiate & Analyze
phases of the IR replacement

Infrastructure

© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.
Shared Queries
FIT/GAP ANALYSIS
 Conduct a fit gap analysis for OBIA HCM Analytics.
 Develop a fit/gap results document that shows level of fit and customizations needed to meet all
reporting requirements.
 Develop options for the future state data architecture for the shared queries including:
• Use of OBIA if the fit/gap shows a positive fit
• Alternative approach if not a fit
• Approach for InfoAccess, SFS and WISDM data sources.
 Conduct option review sessions and facilitate the decision making process.

IMPLEMENTATION PLAN
 Develop an implementation plan for the design, build, test, and deploy phases of the project
based on the option selected above.

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© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.
Infrastructure

INFRASTRUCTURE SETUP
1. Review and recommend architecture details for Development, Test
(QA), and Production environments.

2. Review and recommend the approach to configure OBIEE


Authentication using the Wisconsin Federation of campus-specific
SAML2 IdPs.

3. Review and recommend the approach for OBIEE Authorization.

4. Recommend and assist with implementing RPD change and


configuration management processes compatible with the preceding
items.

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© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.
Student Pilot
DATA SOURCE ANALYSIS
Analyze the current student reporting data models and determine if a conversion to a
dimensional model (i.e. a data warehouse) will be needed.
DEVELOPMENT
• Develop a recommendation on whether a common student data model can be leveraged.
• Develop the high level logical model for student data
• Develop a template implementation plan for the three types of conversions
o Campuses already using a dimensional model
o Campuses using a partial dimension model (RDS)
o Campuses not using a dimensional model

PILOT CAMPUS ENABLEMENT


 Complete the IR to OBIEE Rationalization and prioritization (if needed)
 Document the requirements
 Work with the pilot campuses to build their implementation plans and establish the next
phase of work for each.

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First 2 weeks / Updates and next steps
Shared Queries Infrastructure Student Pilot
• Met twice with UW team • Kicked off this week. • Met with all early adopter campuses to
• Began work on time-cost comparison for • Got briefed by central IT experts from the understand their current reporting
three options: Identity and Access Management group. environments and data models.
1. OBIEE & develop from scratch. • Began exploring current state of server, • Requested next level of information and
hardware, and RPD to begin considering simplified our original request for BQY
2. OBIA & customize as required.
development recommendations. (report) metadata extraction.
3. Redevelop EPM as a true dimensional
• Worked with the Central Data Request
warehouse.
team to understand their purpose and the
data they collect and disseminate.

Next steps: Next steps: Next steps:


• Continue/complete detailed comparison of • Continue to flesh out recommendations, • Prepare high-level current state
partnering with central IT experts. diagrams.
delivered OBIA system and required
• Distill metadata related to campus BQYs
queries.
(reports) to collect information we need to
• Complete time-cost model for 3 options begin to prepare future state
above. recommendations and to create a
common data model.

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Summary of 1st meetings with early adopters
UW Stout UW Milwaukee UW Eau Claire
• Use of RDS probably similar to UWM, although no • Heavily reliant on RDS tables and views • Use many materialized views, primarily for
stated effort to make DW more dimensional • Resolved to creating more strict star schemas in security
• Query many different systems with IR the RDS • Institutional Research data brought into RDS
• Experimenting in OBIEE 12c • Many BQYs are very similar to others • 200 queries identified as high-priority
• Experimenting in OBIEE 12c • Up to 95% of high-priority data model completed in
• Wish there was a common student data approach OBIEE 12c RPD

y
UW Platteville UW Green Bay UW Whitewater
• Most IR queries are against views in CS
• Have EPM as a DW • Create reporting copy of Campus Solutions nightly • Open to idea of moving from CS to a Data Warehouse
• Have OBIEE 11g RPD in production • Use PS Query against PSFT Operational Systems as primary query target of OBIEE – want advice.
• ETL Tool is Data Stage • Only 110 tables and views actively used • Interest in OBIA has been expressed.
• Have the most dimensional schema • Want to continue to use CS as opposed to moving to • Do mostly operational reporting (as do all campuses) –
• Can they stay on EPM after loss of support? Can a DW little aggregation, so queries are responsive enough.
other campuses use EPM schema? • EAB APS purchase very much front of mind • Would like reporting solution to do analytical reporting
• Want to see a common student system • Experimenting with OBIEE, bringing tables into
physical layer.

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Your implementation plans
Recommendations to assist your campus with your local process of converting

Overview of your Current / Future State Implementation Plan


Architecture Implementation Approach
Reporting Schedule
Analysis Process Cost Estimate
Security Key Success Factors
Application Support Team Change Management Approach
Change Management/Training Dependencies
Major Phases and Tasks of Implementation
Project Management Overview
Staffing Requirements

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Key points for your Executive Sponsors
Thank you for keeping your Executive Sponsors in the loop.

1. Review of scope and progress you were briefed


on today.
2. Alert them to your resource needs. (Your
Executive Sponsor has agreed to secure resourcing
for your local work on this; the BI Coordinator role is
to assess and surface such needs.)

 FYI: The Executive Sponsors are meeting about this project on 11/3.
© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.
RPD Training
2nd offering of RPD training next week

October 26-28.
8:30am-4:30pm
Room B1144A
Biochemistry,
Madison Campus

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© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.
Feedback, questions and discussion

What are you experiencing as this project kicks off?

What rumors are you hearing?

How can Huron help you?


What could be clearer?

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San Francisco | Chicago | New York
www.huronconsultinggroup.com

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© 2016 Huron Consulting Group. All rights reserved. Proprietary & Confidential.