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Best practice in Higher Education

Applying for an Internship

in NSW for 2019
Who is HETI?
The Health Education and Training Institute (HETI) is a Statutory Health

HETI pursues excellence in health education and training and workforce

capability to improve the health of patients and the working lives of NSW
health staff

Competent authority for the NSW Ministry of Health and Australian Health
Practitioner Regulatory Agency (AHPRA)
Roles and responsibilities
NSW Ministry of Health – policy

Health Education and Training Institute (HETI) – manage recruitment

Local Health District – employer

Australian Health Practitioners Regulatory Agency (AHPRA) – registration

with Medical Board of Australia
Intern numbers

over 1400 applications processed for 2018

999 positions in NSW for 2018

NSW Health Priority List for 2019 Intern
Key recruitment dates
 Applications open 14 May 2018

 Applications close 1 June 2018

 Aboriginal Pathway offers made 9 July 2018

 Rural Preferential Recruitment offers made to category 1 & 2 applicants -

9 July 2018

 Regional offers made to Category 1 applicants - 9 July 2018

 Optimised offers made to Category 1 applicants – 11 July 2018

Prevocational training in NSW
 Two years of on-the-job training in accredited and supervised positions

 Training is undertaken in one of 15 prevocational training networks

 Networks have range of clinical terms in hospitals, community facilities and

some general practices

 Trainees are offered a two year contract with a NSW Local Health District
Postgraduate Year 1 – PGY1
Internship or PGY1 is the first postgraduate year in an accredited and
supervised position

3 core terms to be completed in:

• Medicine
• Surgery
• Emergency medical care

Satisfactory completion of 5 clinical terms

 leads to full registration with Australian Health Practitioners Regulatory
Agency (AHPRA)
Hospital Classifications
Three term hospital
• Offers up to 3 terms per clinical year
• Rotate to another rural/regional/metropolitan training site in the network
for 2 terms

Five term hospital

• Offers up to 5 terms per clinical year
• You can expect one rural/regional/metropolitan rotation in the network
every year
Online PTAP Application
Access PTAP via HETI Medical Graduate Recruitment webpage -

PTAP opens Monday 14 May 2018

Your application must be submitted by 5pm on Friday 1 June 2018 to be

eligible for a position in 2019

Late applications will not be accepted under any circumstances

Apply Online
Prevocational Training Application Program (PTAP)

Late applications will not be accepted under any circumstances
Application Documents

All documents must be certified by a registered Justice of the Peace

and uploaded online to PTAP by the closing date

HETI will check JP registration details on government registers

Only applications with required information and payments verified by

HETI will go on to the recruitment pathways
Four recruitment pathways

 Aboriginal Medical Workforce Pathway

 Rural Preferential Recruitment (merit based)

 Direct Regional Allocation

 Optimised Pathway
National commitment to ‘close the gap’ in Aboriginal health outcomes and
life expectancy

Pathway available for Aboriginal medical graduates to be recruited to

prevocational training network in NSW of first choice

Applicants provide information to show where they have links with family,
country, community, career options, mentor or good clinical experience
during medical school
How do I apply?
Indicate in PTAP that you will be applying for the Building Capacity of the
Aboriginal Medical Workforce Program

Upload additional documentation:

• Aboriginal Medical Workforce Application Form
• Proof of Aboriginality

Refer to HETI Aboriginal Medical Workforce Pathway Recruitment webpage

for application information
• A Committee reviews applications in early June

• For 2018 clinical year 22 applicants applied, and 20 accepted positions

• Offers will be made on the first day of national offer period one

• Eligible applicants will receive one recruitment offer to their network or RPR
hospital of first choice

• You must accept or decline your offer via PTAP within 48 hours

• Offers will be made by email from PTAP

Rural Preferential Recruitment (RPR)
Aims to build a sustainable medical workforce in rural areas

Rural patients have limited access to a range of health services and we have
the challenge to achieve better and more equal health outcomes across the
population, at a lower cost

Pathway linking undergraduate training in rural areas to postgraduate medical

training positions in rural areas
Rural Preferential Recruitment Pathway

All medical graduates are eligible to apply through the RPR pathway.

Offers however will be made as per the NSW Health priority list.

Go to the RPR page on the HETI website for specific details
Two step application process for RPR
First step - Apply on PTAP
Opens: Monday 14 May 2018 Closes: 5pm Friday 1 June 2018

Second step - Apply online to each rural hospital at NSW

Health jobs website:

Complete a separate application for each hospital where you wish to apply
Opens: Monday 21 May 2018 Closes: 5pm Friday 1 June 2018
RPR hospitals
• Albury Hospital • Orange Health Service

• Broken Hill Hospital • Port Macquarie Base Hospital

• Coffs Harbour Health Campus • Tamworth Rural Referral Hospital

• Dubbo Base Hospital • The Maitland Hospital

• Lismore Base Hospital • The Tweed Hospital

• Manning Hospital • Wagga Wagga Hospital

Rural hospitals contact applicants for interview

Interviews will be held: 18 June 2018 – 29 June 2018

Rural hospitals rank applicants in the JMO eRecruit system

Applicants rank the hospital in PTAP and on JMO eRecruit system

A preference matching process occurs

RPR Offers
HETI makes offers to applicants on behalf of rural hospitals via PTAP

RPR offers will be made by HETI from 9 July 2018

You must accept or decline your offer via PTAP within 48 hours

If you are not offered a position with a rural hospital you are still eligible for a
position via the Regional or Optimised pathways

If you decline an offer from a rural hospital you are NOT eligible to gain other
position in 2018 from NSW
Who is eligible to apply for regional?

Applicants that are Category/Priority 1 – 4 are eligible to apply through the

Regional pathway

If you preference any of the regional networks first (Network 2, 4, 7, 11, 12,
14 or 15) on your PTAP application you will be considered through the
regional pathway

Offers will be made as per the NSW Health priority list

Regional offers
Direct Regional offers will be made on Monday 9 July 2018 via PTAP

You must accept or decline your offer via PTAP within 48 hours

If you are not offered a position with a Regional Network you are still
eligible for a position via the Optimised pathway

If you decline an offer from a Regional Network you are NOT eligible
to gain other position in 2018 from NSW
Who is eligible to apply for optimised?

All medical graduates are able to apply through the Optimised


Offers will be made as per the NSW Health priority list.

Allocation based on network preferences
An algorithm is used to allocate applicants based on network preferences in

The algorithm gives the best possible outcome for a large cohort to over 700

In 2018, approximately 78% of all Category/Priority 1 applicants received their

first preference through one of the pathways

The lowest preference offered was 12th

How to apply
 Apply online on PTAP via HETI website

 Majority of positions through this pathway will be filled by

Category 1 applicants
Optimised offer
Optimised Allocation recruitment offers will commence Wednesday
11 July 2017

You will receive offers by email from HETI via PTAP

You must accept or decline your offer via PTAP within 48 hours

If you decline an offer you are NOT eligible to gain other position in
NSW in 2019
Extenuating Circumstances

The Health Education and Training Institute (HETI) recognises that some
applicants seeking prevocational training in NSW have extenuating
circumstances that exist at the time of application, or that develop after
applications close, that may limit their ability to work in one or more of the
15 training networks in NSW.
Extenuating Circumstances
There is two criteria for consideration under extenuating
circumstances which are:
• Major health problems requiring frequent and ongoing highly
specialised treatment only available in certain locations, and/or
• Separation from a dependent during prevocational training that
would have significant negative impacts on the functioning of the
applicant and/or dependent
• Applicants need to apply for extenuating circumstances
• These applicants are reviewed by a committee who makes a
decision on the outcome.
Extenuating Circumstances

Download the policy and process document on the HETI Medical

Graduate Recruitment webpage for application details
Step 1: Eligibility
Step 2: Personal Information
Step 3: Secondary Education
Step 4: Applicant Types
Step 5: Network Preferences
Step 6: Questionnaire
Step 7: Supporting Documentation
Step 8: Payment
Step 9: Review and submit
Step 1 – Eligibility
Medical Graduate:
• Final year medical students and graduates of universities in
Australia and New Zealand that are accredited by the Australian
Medical Council

Work Eligibility:
• Citizenship, Permanent Resident (PR), Current Student Visa valid to
January 2019 or copy of your most recent visa (even if expired) – for
applicants who do not hold a visa
Step 2 – Personal Information
Your personal details need to be accurate, up to date, consistent across all
documents and verifiable

• HETI will communicate with you by email

HETI will email status updates on your application

• Pending, Incomplete, Verified, Rejected
• Allocation Offer
• Allocation Accepted or Allocation Declined
Step 3 – Education

You MUST demonstrate your English Language competency in ONE of the

four ways as detailed on the AHPRA website

You must provide all necessary evidence as part of your application

Evidence must be certified by a JP

Step 4– Applicant Types

There are four applicant types:

• Full Time
• Joint
• Job Share
• Part-time
Step 5 – Network Preferences

Select your prevocational training network preferences

Order your preferences from 1 to 15 for all of the prevocational training

networks in NSW

Your order of network preferences in PTAP will determine where you want
to work
Network Preferences
Step 6: Questionnaire
Not mandatory

Used by HETI to assist with analysis of NSW health workforce

Match workforce with health care needs

Step 7: Supporting Documentation
Mandatory for applicants:
• Australian Citizenship or Residency and Visa
• Evidence of meeting the Medical Board of Australia’s English Language
Skills Registration Standard
Letter from your university confirming:
• Medical school campus where degree was undertaken
• Medical Internship Placement Number (MIPN)
• Applicants commencement date and expected date of completion
Step 8: Payment

Extenuating Circumstances administrative fee payment of $170 to HETI

via BPAY

Category 3 applicants administrative fee payment of $250 to HETI via

What are your choices?

• you will not be offered another position in NSW
• you can however apply again in a future year if you are still eligible
If you do not Accept / Decline by close of round, HETI will Decline on
your behalf.

Check your emails and the HETI website

Follow HETiintern on Twitter

Can you appeal?

You cannot appeal your recruitment offer

You may appeal a decision of the Extenuating Circumstance Committee

For more information refer to the HETI website
National Audit for Clinical Year 2019
What happens if you accept multiple offers?

Applicants will be contacted by the National Audit Data Manager and

will be given 48 hours to decide on keeping a single offer.

Applicants that do not respond to the National Audit Data Manager by

the allocated timeframe may have all offers, except for the first received
(out of the current accepted offers), withdrawn by the relevant
The Late Vacancy Management
This process assists all states/territories to fill any vacancies that arise
after the national close date on 9 November

The LVM will run from 19 November 2018 until 22 March 2019

Applicants who have not yet been offered an intern position are eligible to
be considered through the LVM

The Process is coordinated by the National Data Manager

Jurisdictions contact the audit office prior to making further offers during
the LVM
Registration with AHPRA

 You need to change from student registration

 You cannot commence work without Provisional

Provisional Registration
• Obtaining provisional registration as a medical practitioner is your

• Apply early through the AHPRA website from October

• Make sure this is completed by December to be ready for

commencement of internship in January

• You do not need a have a job offer before you apply for provisional

• Refer to the AHPRA website -

Working with Children's Check Clearance

• You will need to provide a Working with Children Check clearance

number when you sign your contract.

• You can obtain the clearance from the NSW Commission for Children
and Young People at
Our Team
• answer your questions by email or telephone

• discuss your application with friends or relatives
• discuss your recruitment offer with you
• accept late applications
For more information
Visit HETI website:

Talk to your University Liaison Officer

Follow HETiintern on Twitter

Or contact us:
• Phone: (02) 9844-6562
• Email: