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M/S DATWYLER PHARMA PACKAGING INDIA

PVT. LTD.

GENERAL TERMS CONDITIONS AND SAFETY


REQUIREMENTS

LINE 1 & 2 UPGRADATION SHIRWAL, PUNE


TORRENT PHARMACEUTICALS LTD

CONSULTANT:
GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS

LINE 1 & 2 UPGRADATION SHIRWAL, PUNE


PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 2 OF 60

REVISION HISTORY

Revision No. Effective Date Reason for Revision

00 12-06-2017 First Issue

ISSUED BY:

______________ _ ______ ________


Name Signature (dd-mm-yyyy)

ISSUED FOR:

Comments  Approval  Bidding  Reference / Records

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GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 3 OF 60

DOCUMENT APPROVAL

Your signature indicates that, as a project team member, you have reviewed the contents of this
document and have understood and agree to the contents therein

PS3 ENGINEERING & CONSTRUCTION SERVICES PVT. LTD.


Prepared by:

________________ ______ ________


Name Signature (dd-mm-yyyy)

Checked by:

________________ ______ ________


Name Signature (dd-mm-yyyy)

Approved by:

________________ ______ ________


Name Signature (dd-mm-yyyy)

M/S DATWYLER PHARMA PACKAGING INDIA PVT. LTD.

Reviewed by:

________________ ______ ________


Name Signature (dd-mm-yyyy)

Approved by:

________________ ______ ________


Name Signature (dd-mm-yyyy)

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 4 OF 60

CONTENTS
1 PROJECT BRIEF .................................................................................................................... 8
1.1 Project Description ............................................................................................................... 8
2 TENDER FORM ...................................................................................................................... 9
3 DEFINITION OF TERMS ......................................................................................................... 13
3.1 Interpretations .................................................................................................................... 13
4 INSTRUCTION TO BIDDERS ................................................................................................... 15
4.1 Bidder to be conversant with the documents ...................................................................... 15
4.2 Addenda ............................................................................................................................ 15
4.3 Documents to be submitted with the Tender ...................................................................... 15
4.4 Preliminary Programme of works ....................................................................................... 16
4.5 Visit to Site ......................................................................................................................... 16
4.6 Supply of Materials by the Employer .................................................................................. 16
4.7 Drawings ............................................................................................................................ 16
4.8 Working Drawings .............................................................................................................. 17
4.9 Final as Installed drawings ................................................................................................. 17
4.10 Inclusions and Incidentals .................................................................................................. 17
4.11 Execution of Work .............................................................................................................. 17
4.12 Specifications..................................................................................................................... 18
4.13 Training of Employers Staff ................................................................................................ 18
4.14 Inspection .......................................................................................................................... 18
4.15 Prices................................................................................................................................. 18
4.16 Payments........................................................................................................................... 18
4.17 Acceptance ........................................................................................................................ 19
4.18 Rights ................................................................................................................................ 19
4.19 Equipment and Materials ................................................................................................... 19
4.20 Indemnity ........................................................................................................................... 19
4.21 Dispute Resolution ............................................................................................................. 20
5 GENERAL CONDITIONS OF CONTRACT .................................................................................. 21
5.1 Extent of Contract .............................................................................................................. 21
5.2 Completeness of Contract.................................................................................................. 21
5.3 Scope of Contract .............................................................................................................. 21

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DOCUMENT NO. G-00-T01 PAGE NO. 5 OF 60

5.4 Reference .......................................................................................................................... 22


5.5 Schedule of Quantities ....................................................................................................... 22
5.6 Sufficiency of Schedule of Quantities ................................................................................. 22
5.7 Errors in the Schedule of Quantities ................................................................................... 22
5.8 Contractor to provide everything necessary ....................................................................... 22
5.9 Work Shed and other facilities ........................................................................................... 23
5.10 The Setting Out .................................................................................................................. 23
5.11 Contract Documents .......................................................................................................... 23
5.12 Inspection & Testing at contractor’s premises .................................................................... 24
5.13 Contractors Superintendence ............................................................................................ 24
5.14 Dismissal of Workman ....................................................................................................... 24
5.15 Watch and Care of Works .................................................................................................. 24
5.16 Access to Works ................................................................................................................ 25
5.17 Employers Representative ................................................................................................. 25
5.18 Assignment and Sub-contracting ....................................................................................... 25
5.19 Compliance with Statutes, Regulations Etc. ....................................................................... 26
5.20 Supply of Plant, Materials and Labour................................................................................ 26
5.21 Site Meetings ..................................................................................................................... 26
5.22 Site Supervisor .................................................................................................................. 26
5.23 Co – Ordination with other Contractors .............................................................................. 26
5.24 Opportunities for Other Contractors ................................................................................... 27
5.25 Interference with Traffic and Adjoining Programme ............................................................ 27
5.26 Works Not include and facilities provided by others ........................................................... 27
5.27 Labour Laws ...................................................................................................................... 28
5.28 Variation Not to Vitate the Contract .................................................................................... 28
5.29 Measurement of Works ...................................................................................................... 28
5.30 Ascertainment of Prices for Authorised Extras ................................................................... 28
5.31 Unfixed Materials ............................................................................................................... 29
5.32 Removal of Improper Work and Materials .......................................................................... 29
5.33 Access for Inspection ......................................................................................................... 29
5.34 Facilities to Other Contractors ............................................................................................ 29
5.35 Works at Night ................................................................................................................... 30

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5.36 Reporting of Accidents to the Employer ............................................................................. 30


5.37 Dimensions ........................................................................................................................ 30
5.38 Other Persons Engaged by the Employer .......................................................................... 30
5.39 Insurance in Respect of Damages ..................................................................................... 30
5.40 Commencement and Completion ....................................................................................... 30
5.41 Schedule of Work & Progress Report................................................................................. 31
5.42 Delay in the Vendor’s performance and Extension of Time ................................................ 31
5.43 Damages for Non-Completion ............................................................................................ 32
5.44 Liquidated Damages / Compensation for Delay ................................................................. 32
5.45 Certificates and Payments ................................................................................................. 32
5.46 Certificate of Completion .................................................................................................... 33
5.47 Proposed Terms of Payment ............................................................................................. 33
5.48 Training of Employer’s Personnel ...................................................................................... 34
5.49 Defects after Completion.................................................................................................... 34
5.50 Certificate of Virtual Completion ......................................................................................... 34
5.51 Consultant’s Delay in Progress .......................................................................................... 34
5.52 Notices............................................................................................................................... 34
5.53 Termination of Contract by the Employer ........................................................................... 35
5.54 Termination for Insolvency ................................................................................................. 35
5.55 Termination for Convenience ............................................................................................. 35
5.56 Force Majeure.................................................................................................................... 35
5.57 Governing law .................................................................................................................... 35
5.58 Settlement of Dispute (Arbitration) ..................................................................................... 35
6 SAFETY GUIDELINES FOR CONTRACTORS ............................................................................. 37
6.1 Introduction ........................................................................................................................ 37
6.2 General .............................................................................................................................. 37
6.3 General Safety Rules ......................................................................................................... 42
6.4 Statutory Requirements ..................................................................................................... 43
6.5 Personal Protective Equipment (PPE)................................................................................ 43
6.6 Inspection of Tools and Tackles ......................................................................................... 44
6.7 Safety in Work Area & House Keeping............................................................................... 44
6.8 Safety in the use of Equipment & Machinery ...................................................................... 44

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DOCUMENT NO. G-00-T01 PAGE NO. 7 OF 60

6.9 Electrical Safety ................................................................................................................. 46


6.10 Machine Guarding.............................................................................................................. 47
6.11 Floor Opening .................................................................................................................... 47
6.12 Gas Cylinders .................................................................................................................... 47
6.13 Movement of Equipment and Machinery ............................................................................ 48
6.14 Work Permit System .......................................................................................................... 48
6.15 Emergency Situation, Accidents and First-Aid.................................................................... 48
6.16 Penalty for Non Compliance .............................................................................................. 49
7 ADDITIONAL SPECIAL CONDITIONS OF CONTRACT ................................................................ 50
7.1 Machinery Guards.............................................................................................................. 50
7.2 Equipment Protection......................................................................................................... 50
7.3 Electrical Works ................................................................................................................. 50
7.4 Adjustments ....................................................................................................................... 50
7.5 Accessibility ....................................................................................................................... 50
7.6 Inserts & Sleeves ............................................................................................................... 51
7.7 Cleaning ............................................................................................................................ 51
7.8 Safety Codes ..................................................................................................................... 51
7.9 Design Confirmation .......................................................................................................... 51
8 TESTING, ADJUSTING, BALANCING & QUALIFICATION OF THE HVAC SYSTEM........................ 52
8.1 Approach to Qualification of the HVAC System .................................................................. 52
8.2 General .............................................................................................................................. 52
8.3 Drawings ............................................................................................................................ 52
8.4 Inspection of Drawing ........................................................................................................ 52
8.5 Documents/Drawings Required for Qualification ................................................................ 53
8.6 ‘Initial Test’ For Air Conditioning Plant / Equipment ............................................................ 54
8.7 Performance Test .............................................................................................................. 55
8.8 Continuous Test’ For Air Conditioning Plant ....................................................................... 55
9 APPENDIX I....................................................................................................................... 57
10 APPENDIX II...................................................................................................................... 58
11 APPENDIX III..................................................................................................................... 59
12 APPENDIX -IV ................................................................................................................... 60

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 8 OF 60

1 PROJECT BRIEF
1.1 Project Description
Datwyler wants to upgrade existing facility to cater their clients requirements of products
manufactured in cleanrooms.
This Tender is for the proposed changes on First floor & Ground floor of existing non-process
area.
The areas to be created / modified are,
Ground floor

• Gowning room for Male & female


• Wash & Shower room for Male & female
• Old Canteen
• Laundry
• Reception
• Office area toilets
First Floor

• New Canteen
• Gowning room for Male
• Wash & Shower room for Male
• Training Room

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 9 OF 60

2 TENDER FORM
Subject: General Works Tender.
Dear Sirs,
I / We the undersigned have carefully gone through and clearly understood the Tender
Drawings and Tender Document comprising of the Tender Form, Notice to Contractors,
Condition of Contract, Specifications and Schedule of probable Quantities prepared by your
Engineering Consultants M/s. PS3 Engineering & Construction Services Pvt. Ltd. Thane,
INDIA.
I / We hereby undertake to execute and complete the whole work at the respective rates at
which I/ We have quoted for. I/We have quoted for all the items of the probable Bill of Quantities
and at which rates the total value of the work specified amount to Rs. ------------------ /-.
(In words ----------------------------------------------------------------------------------------------------only)
I / We further agree to complete the work included in the said Schedule of Quantities and / or
any additions to the quantity as per the “drawing for construction” that may be given by your
consultants, within 6 months from the date of Letter of Intent (LOI) along with advance issued
to commence the same.
I / We agree not to employ any Sub- Contractors or procure items other than those that may
be approved by your Consultants.
DATE: ………….

NAME OF THE COMPANY WITH SEAL

AUTHORISED SIGNATORY

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 10 OF 60

GUIDE LINES FOR BIDDING


PROJECT : LINE 1 & 2 UPGRADATION Shirwal
SUBJECT : GENERAL WORKS CONTRACT
OWNER : M/S. DATWYLER PHARMA PACKAGING INDIA LTD.
ENGINEERING CONSULTANT : M/s PS3 ENGINEERING & CONSTRUCTION SERVICES PVT.
LTD.
LOCATION : PLOT NO 5, KHANDALA SEZ (PHASE-I) MIDC
KESURDI, DISTRICT – SATARA, MAHARASHTRA 412801
INDIA
Dear Sir,
M/s DATWYLER PHARMA PACKAGING INDIA LTD. is Upgrading, plant at Shirwal.
M/s PS3 ENGINEERING & CONSTRUCTION SERVICES PVT. LTD. on behalf of M/s DATWYLER
PHARMA PACKAGING INDIA LTD. has pleasure in inviting you to tender for the Design, Supply,
Erection, Testing, Commissioning, Validation and documentation of the aforesaid work.
The completed bid in all respects with all its accompaniments in two (2) copies duly signed
and stamped on each page shall be enclosed in a sealed envelope and hand delivered or sent
by courier at the following address within 7 days from receipt of tender.
a) Original: This bid containing Technical and Commercial terms to be submitted to the client
at the following address:
Kind Attention :- Mr. Arun More / Mahesh Khot
Address : DATWYLER PHARMA PACKAGING INDIA LTD
PLOT NO 5, KHANDALA SEZ (PHASE-I) MIDC
KESURDI, DISTRICT – SATARA, MAHARASHTRA 412801 INDIA
Contact : +91 9168644557
Email Id : arun.more@datwyler.com

b) Duplicate: This bid containing Technical and Commercial terms to be submitted to the
Consultants at the following address:

M/s PS3 ENGINEERING & CONSTRUCTION SERVICES PVT. LTD.

Address : 503, DOSTI PINNACLE, PLOT NO E-7, ROAD NO-22,


WAGLE ESTATE, THANE (WEST) – 400 604,INDIA.

Kind Attn. :- Mr. Akhilesh Verma


Contact : +91 9819232253
Email ID : akhilesh.verma@ps3projects.com

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 11 OF 60

The tender documents should be filled in English and all the entries must be made as following,

Soft Copies in PDF format

The Tender shall show the name, residence address and business address of person or
persons making the Tender and shall be signed by the Bidder with his usual signature. Initials
of bidder must attest all erasures and alteration made while filling the tender.

Overwriting of figures is not permitted.

For any clarifications on the tender, bidders may contact M/s PS3 ENGINEERING &
CONSTRUCTION SERVICES PVT. LTD.

The bidder must obtain for himself on his own responsibility and at his own expense all the
information which may be necessary for the purpose of filling this tender and for entering into
a contract for execution of the same and must examine the drawings and inspect the site of
the work and acquaint himself with all the local conditions and matters pertaining thereto.

In case where the same item of work is mentioned at one or more places in the Bill of quantities,
the lowest of the rates quoted by the contractor for the item shall be taken for the payment of
this item.

The quantities contained in the bill of quantities are only approximate. The work as actually
carried out and measured from time to time will be considered for payments subject to the
terms and conditions of the contract.

Time being the essence of this Contract; the work should be completed in 8 Weeks from the
date of the letter of the intent issued to the contractor to commence the work. The successful
contractor will have to submit a bar chart for various items of work to be done so that the work
gets completed within the stipulated time. Supply of material should commence the deadline
of installation work.

If the successful contractor fails to complete the work by the scheduled date of completion or
within any sanctioned extension, liquidated damages at the rate of 0.5% per cent of the
contract value per week of delay subject to a maximum of 5% of the total contract value shall
be recovered from the contractors’ bills.

The client do not bind themselves to accept the lowest bid and reserve to themselves the right
to accept or reject any or all tender either in whole or in part without assigning any reason for
doing so.

The contract may be awarded in part or in full at the sole discretion of the client. The client
reserves the right to delete any or all items of supply from the scope of supply of the contractor.
In such cases the client shall purchase such items, on his own, from a vendor of his choice,
subject to the technical specifications being acceptable to the consultant and the contractor
and issue the same to the contractor as a free issue. Supply of such items as a free issue by
the client to the contractor does not absolve the contractor from his responsibilities for

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 12 OF 60

achieving the required environmental conditions and guaranteeing the performance of the
complete system as a whole.

The offer should be valid for 30 days from the due date of submission.

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 13 OF 60

3 DEFINITION OF TERMS
3.1 Interpretations
In constructing these conditions and specifications, schedule of quantities and contract
agreement, the following words shall have the meaning herein assigned to them except where
the subject or context otherwise requires.

3.1.1 “Client/Employer/Owner” shall mean M/S. DATWYLER PHARMA PACKAGING INDIA LTD And
shall include his / their heirs, legal representatives, assignees, and successors.

3.1.2 “Contractor” shall mean the successful bidder and shall include his/ their heirs, legal
representatives, assignees, and successors.

3.1.3 “Employer’s Representatives” shall mean Owner’s and / or Consultant’s Site/ Project
Engineer.

3.1.4 “Consultants” shall mean M/s PS3 ENGINEERING & CONSTRUCTION SERVICES PVT. LTD and
shall include his/ their heirs, legal representatives, assignees, and successors.

3.1.5 “Works” shall mean the works to be executed in accordance with the Contract.

3.1.6 “Contract” shall mean the Articles of Agreement, the General Conditions, Special
Conditions, Additional Special Conditions, Technical Specifications, the Schedule of
Quantities, Specifications, and drawings attached hereto and duly signed.

3.1.7 “Contract Price” shall mean the sum named in the schedule of works subject to such
additions thereto or deductions there from as may be made under the provisions
herein after contained.

3.1.8 “Site” shall mean the lands and other places on which the works are to be executed or
carried out.

3.1.9 “Drawings” shall mean the drawings referred to in the specifications and any
modifications of such drawing approved in writing by the Architect/ Consultants and
such other drawings as may from time to time be furnished or approved in writing by
the Architect/ Consultant.

3.1.10 “Notice in Writing” or written notice shall mean notice in writing, typed or printed
characters sent (unless delivered personally or otherwise proved to have been
received) by registered post / courier to the last known private or business address or
registered office of the contractor and shall be deemed to have been received when in
the ordinary course of post, it would have been delivered.

3.1.11 “Virtual Completion” shall mean that all work is completed as directed and the site is
cleared to the satisfaction of the Owner / Consultant.

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3.1.12 “Words” importing persons includes firms and corporations. Words importing the
singular only, also include the plural and vice versa where the context requires.

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 15 OF 60

4 INSTRUCTION TO BIDDERS
4.1 Bidder to be conversant with the documents
The bidder is expected to read all the documents hereof and be conversant with their contents
and when tenders are signed it will be understood and inferred that all the documents have
been read and understood. Any difficulty experienced in interpreting the documents may be
communicated to the Consultants in writing, and, should any written clarification be required it
will be made available by the Consultants to all bidders. No extra cost will be entertained
because of the bidder’s mistakes, ignorance, or misinterpretation of drawing and documents.
Unless and until a formal agreement or purchase order is prepared and executed, this tender
together with your written acceptance thereof shall constitute a binding contract between us.
In case of any ambiguity between any term(s) or condition(s) of the Tender, EHS Terms &
Conditions, BOQ document, purchase order issued by the Owner, deviation agreed to the
tender and other documents, correspondence etc. the terms(s) or conditions(s) mentioned in
the purchase order shall prevail.

4.2 Addenda
Addenda may be issued prior to the date set for submission of tenders to clarify the documents
or to effect modifications in the contract terms or design of the project.

4.3 Documents to be submitted with the Tender


The following documents should be submitted with the duly completed tender document.
Failure to submit any or all of these documents may be sufficient cause for rejecting the tender.

4.3.1 Tender form

4.3.2 The Schedule of prices, with every item legibly priced in ink and with the columns
added up to the exact total amount of the tender (both in words and figures).

4.3.3 Bidder shall submit a statement-stating list of jobs currently under execution with
their status as per “Appendix I”

4.3.4 Bidder shall submit list of tools and equipment’s available with the company as per
“Appendix II”

4.3.5 In case, there are deviations in the design considerations & calculations, the bidder
shall submit the same in the format as detailed in “ANNEXURE-IV “

4.3.6 A preliminary program of works

The bidder shall not make any alteration in the form of tender or to any of the printed
documents.

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The bidder should submit this tender along with two copies of Tender, Schedule of Prices,
Schedules, Manufacturer’s technical bulletins for the equipment quoted and manufacturer’s
capacity and Performance Guarantee Certificates valid for 2 years from Completion Certificate,
for all the main equipment, and other plans or drawings required to explain his tender.
The bidder must only base his tender for supply of brand new equipment and spares of latest
standard design and robust construction made according to the current manufacturing
practices.
The bidder shall quote separately against each item his minimum and final prices in all respects
for both supply and installation.
The bidder shall keep his offer firm and final in all respect and open for acceptance in full or
part quantities for the period stated.
Tenders, that are incomplete, conditional, obscure or containing uncalled for additions,
erasures, alterations, over writing or irregularities may be rejected.
The bidder must return all the tender documents and drawings issued to him on or before the
date and time stipulated hereof whether he is submitting his tender or not.

4.4 Preliminary Programme of works


A preliminary program of works consisting of a bar chart must accompany tenders.
The bar chart must show the order in which the bidder proposes to construct the various part
of the works, the weeks/days on which the principal milestones will be achieved.

4.5 Visit to Site


The bidders should visit the site and satisfy themselves as to the accessibility thereof, the local
conditions, the construction and occupation of the building, the full extent and nature of the
operations, the conditions affecting the supply of labour, carriage, carting, unloading, storage
and safe custody of materials, scaffolding, tackle and tools, supply of light, power and water
for the execution of the Contract generally. Claims on grounds of want of knowledge in such
respects or otherwise shall not be entertained.

4.6 Supply of Materials by the Employer


The Employer reserves the right to supply any of the materials required for the execution of
the works. The Contractor shall take deliveries of these goods at site, unpack, examine and
store them, give receipt in detail and return all empty cases, packing etc.

4.7 Drawings
Unless expressly stated, drawings prepared by the Consultants shall not be binding as to
detail.
All drawings accompanying this tender document are to explain each other and are to be
considered as a whole. Any work(s) indicated on the drawings and not specifically mentioned
in the specifications and vice-versa are deemed to be included.

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PROJECT NO. 26817R REVISION NO. 00
DOCUMENT NO. G-00-T01 PAGE NO. 17 OF 60

The bidder will, before tendering, carefully examine all drawings and specification forming part
of tender and should any technical or other discrepancy appear, he will immediately inform the
Consultant to obtain his ruling.
The bidder shall carefully check the size of the plant rooms, and confirm that his equipment,
piping, ducting, wiring, etc. can be installed in the space allocated for the same.

4.8 Working Drawings


The bidder is to include for the preparation of all working drawings (shop drawings), which will
be required for the proper execution of the works. All working drawings shall be submitted to
the Consultant / Client for approval before executing the work.

4.9 Final as Installed drawings


After completion of the installation, the Contractor is to provide five copies each of drawings
showing runs and locations of all the plant, equipment, controls, piping, ducting, electric wiring,
etc. giving all necessary details of the works as actually installed. All such drawings and
documents shall also be supplied as a soft copy in a compact disk.

4.10 Inclusions and Incidentals


The Contractor will include for providing materials and incidentals, which may be inferred from
drawings and / or specifications, in order to ensure a complete and perfect installation although,
it may not be expressly indicated or mentioned.

4.11 Execution of Work


The whole of the work as described in the Contract (Including the schedule of quantities, the
specifications and all drawings pertaining there to) and as advised by the Consultant from time
to time is to be carried out and completed in all its parts to the entire satisfaction of the Client
/ Consultant and the Engineer. Any details of construction which may not have been definitely
referred to in this contract, but which are usual in sound installation practice and essential to
the works are to be included in this Contract.
The rates quoted in the tender should include all charges for

4.11.1 Labour, fixing, carrying, cleaning, making good, hauling, watering etc.

4.11.2 Double scaffolding, framework, ladders, ropes, nails, spikes, tools, material, and
temporary supports, platform and the maintenance of the same

4.11.3 All temporary canvas, lights, tarpaulin, barricades, water shoots, etc.

4.11.4 All stairs and steps, thresholds and any other requisite protection of the works
according to rules and regulations

4.11.5 The rates quoted by the bidder in the Schedule of Probable items will be deemed to be
for the finished work.

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4.12 Specifications
The Contractor shall execute the works with materials in accordance with the specifications or
if not specified, in accordance with the latest International Standards. All materials which, in
the opinion of the Consultant are unsound and/ or do not meet with the above conditions shall
be immediately dismantled and/ or removed from site by the Contractor and shall be replaced
by the appropriate approved materials without claim or extra payment to the Contractor.
The specifications are to be read in conjunction with the latest relevant International Standards
& Specifications

4.13 Training of Employers Staff


The Contractor shall make suitable arrangements at his own cost to train the operational and
maintenance staff of the Employer during the installation and maintenance periods according
to the conditions of the Contract.

4.14 Inspection
The Employer reserves the right to arrange inspection of all the items prior to their shipment
through an inspector appointed by him. The inspection charges will be borne by the Employer
unless otherwise stated. The bidder need not, unless otherwise stated, make any provision for
the Inspector’s fee in his tender. The Employer shall, however, not pay anything extra to the
Contractor or his suppliers for any expense in connection with the inspection.

4.15 Prices
The Bidder shall give a firm price for the supply of all materials (free delivery at site) and the
cost of fabrication, installation, testing etc. to complete the works in working order in all
respects.
The Contractor shall be responsible, without additional charge to the Employer, for a
maintenance period of 12 calendar months from the date of issue of completion certificate by
the Consultant. The Contractor shall during the maintenance period, service the complete plant
at the time of start-up and shut down at the beginning and end of each operational season and
at least once a month according to the schedule approved by the Consultant. The Contractor
shall also be responsible for rendering any special services during the maintenance period.

4.16 Payments
The running payments in respect of the cost of the materials and labour charges shall be made
to the Contractor according to the progress of the works and based on the certificate of the
Site Engineer. Such certificates shall be based on the item break-up of the tender and of the
percentages thereof. The Contractor would submit no more than one running bill in a month
and the minimum-billing amount should be not less than 15% of contract value.
Site is in SEZ, the tax exemption to follow as per SEZ norms.

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4.17 Acceptance
Promptly after receiving of all tenders, the Employer will undertake a detailed study and
appraisal of the tenders submitted. The Employer does not bind himself to award the Contract
to the lowest or to any bidder but will take into careful consideration the bidder’s price and such
other factors as are deemed to be applicable in consultation with the Consultant.

4.18 Rights
The Employer reserves the right to re-call the tender or, reject any or all tenders and to waive
any formalities in the tenders received (such as deviation in the use and presentation of the
specified tender documents and forms), if it appears to be in his best interest to do so.
The tender documents and drawings are the exclusive property of the issuing authority and
are subject to be recalled and shall not be used, lent, copied or reproduced by anybody without
their written permission.

4.19 Equipment and Materials


The Contractor shall give written guarantee that all the equipment and material supplied under
the Contract shall be brand new from the manufacturer and that, the materials and
workmanship will be of best class. It will further be guaranteed that these shall be installed in
first class manner, and that it will be complete for operation and nothing shall be omitted by
way of labour and material, even though not specifically shown or mentioned in the
specifications or in the drawings.
The Contractor shall execute the works with the materials in accordance with the
specifications. All materials, which in the opinion of the Consultants are not sound or do not
meet with the above conditions, shall be immediately dismantled and/or removed from site by
the Contractor and replaced by appropriate approved materials without claim of any extra
payment.

4.20 Indemnity
Vendor hereby indemnifies and agrees to keep the Owner, its employees and representatives
at all times harmless and indemnified from and against all costs and consequences caused
due to or arising as a result of any action, suit, damages, expenses, recoveries, proceedings
or claims made by any person, party, customer or authorities against the Owner including
reasonable legal expenses and costs including attorneys' fees, in respect of:
a. any breach by the Vendor or any of its sub-vendors of the terms of this Tender; or
b. any negligent act or omission on the part of the Vendor or any of its sub-vendors; or
c. actual or alleged infringement of any intellectual property rights, including patents and
copyright; or
d. personal injury, death or damage to property.
In case the Owner prefers to defend such suit or suits by counsel of his own choice, Owner
shall have the right to do so, and Vendor shall co-operate fully and promptly with information
and assistance within its control, and shall pay all damages cost and other awards finally

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decreed in such suits, plus attorney fees. Vendor may be represented by Counsel of its own
choice.
The Owner shall give the vendor notice of such claims and suits with reasonable promptness
after receipts of any written claim or complaint and shall give the Vendor information and
assistance within its control, all at the vendors’ expenses in defending such suits.

4.21 Dispute Resolution


Any dispute that arise between the Parties with respect to the validity, interpretation,
implementation or alleged material breach of any provision of this Tender or the rights or
obligations of the Parties hereunder, then the same shall be referred to arbitration in
accordance with the provisions of the Arbitration and Conciliation Act, 1996 to be conducted
by a sole arbitrator to be appointed by the Owner as per the provisions of the Arbitration and
Conciliation Act, 1996. The seat and venue for arbitration shall be Mumbai. Any award
rendered by arbitration shall be final and binding upon the Parties hereto.

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5 GENERAL CONDITIONS OF CONTRACT


5.1 Extent of Contract
The Contract comprises the design, manufacture, supply, fabrication, installation, completion,
testing, commissioning, validation, and documentation of complete Civil, Interior, Electrical,
HVAC, Plumbing & ELV works including supply of all materials, plant, and equipment as per
requirements of design contained in the Contract, drawings, specifications, and documents.
Except in so far as the Contract otherwise provides, the provision of all labour, materials, plant
and machinery, temporary works and everything whether of a temporary, permanent or
incidental nature required in and for such construction, completion and maintenance so far as
the necessity be inferred from the Contract will be part of the contract.

5.2 Completeness of Contract


Contractors shall be deemed to have carefully examined the specifications, general conditions,
tender drawings etc. and to have been fully informed and have satisfied himself as to the nature
and character of the work to be executed, site conditions and all other relevant matters and
details.
Contractor shall provide all items whether specifically mentioned or not but which are usual or
required to make a complete working plant and to ensure safe and satisfactory operation. All
equipment’s, appliances, tools, tackles, material or labour which may be necessary to
complete the work in accordance with the intent or purpose of these specifications shall be
considered to be in the scope of work of the contract and shall be furnished without extra
charge, as if fully described and called for in these specifications. In case of doubts, the bidder
shall clearly point out and bring to the notice of the Consultant before award of the contract.
Contractor shall study the site conditions and the various layouts and confirm that the size of
various rooms indicated is sufficient for his equipment/system to perform to their full capacity.
Unless otherwise agreed in writing, these specifications, drawings, general conditions etc. shall
form part of the contract document and all clauses and conditions specified by the Contractor
stands null and void.

5.3 Scope of Contract


The contractor shall carry out and complete the said work in every respect in accordance with
this contract and with the directions of and to the satisfaction of the Consultant. The Consultant
may in his absolute discretion and from time to time issue further drawings and / or written
instructions, details, directions, and explanations that are hereafter collectively referred to as
“Consultants Instructions” in regard to:

5.3.1 The variations or modifications of the design, quality, or quantity of works or the
additions or the omissions or substitutions of any work

5.3.2 Any discrepancy in the drawing or between the Schedule of Quantities and/or
drawings and / or specifications

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5.3.3 The removal and / or re-execution of any works executed by the contractors

5.3.4 The removal from site of any material brought thereon by the contractor and the
substitution of any other material there from

5.3.5 The dismissal from the works of any person employed thereupon.

5.3.6 The opening up for inspection of any work covered up.

5.3.7 The amending and making good of any defects under clause “Removal of Improper
Works and materials”

5.3.8 Capture for all BOUGHT-OUT ITEMS DETAIL SCHEDULE to submitted by the
contractors from 1 week of date PO. It must be weekly updated by the contractor and
share the un-priced PO details.

5.3.9 Based on Client Level-III MS –P schedule, Contractor to develop Level –IV schedule in
MS-P with resource loading and its updation on fortnightly basis, daily, weekly
progress report and 4 weeks look ahead to be captured.

5.4 Reference
Reference to standards, codes, specifications etc. shall mean the latest edition of such
publications adopted and published on the date of the contract.

5.5 Schedule of Quantities


The Schedule of Quantities unless otherwise stated shall be deemed to have been prepared
in accordance with the Standard Procedure of the Consultant and shall be considered to be
approximate and no liability shall attach to the Consultant for any error that may be discovered
therein.

5.6 Sufficiency of Schedule of Quantities


The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his tender for the works and prices stated in the Schedule of
Quantities and / or the schedule of rates and prices which rates and prices shall cover all things
necessary for proper completion of the works.

5.7 Errors in the Schedule of Quantities


Should any error appear in the Schedule of Quantities, other than in the Contractor’s prices
and calculations, it shall be rectified and such rectification shall not vitiate the Contract but shall
constitute a variation of contract and be dealt with as an authorized extra or deduction.

5.8 Contractor to provide everything necessary


The Contractor shall provide everything necessary for the proper execution of the works
according to the true intent and meaning of the drawings, specifications and Schedule of

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Quantities taken together whether the same may or may not be particularly shown or described
therein, provided that the same can be inferred there from, and if the Contractor finds any
discrepancy in the drawing or between the drawings, specifications and Schedule of Quantities
he shall immediately refer the same in writing to the Consultant, who shall decide which is to
be followed and his decision shall be final and binding on all parties.

5.9 Work Shed and other facilities


Contractor to consider necessary work shed, lockable store, requirement of security, office for
staffs, toilet for workers, toilet for office staffs, worker quarters, food for their employees in
scope.
Employer will not bear any cost for any of the above facilities.

5.10 The Setting Out


The Contractor shall at his own expense, set out the works accurately in accordance with the
plans and to the complete satisfaction of the Consultant/Client. The Contractor shall be solely
responsible for the true and perfect setting out of the same and for the correctness of the
positions, levels, dimensions and alignment of all parts thereof. If at any time an error should
appear during the progress or on completion of any part of the work, the Contractor shall at his
cost rectify such error if called upon, to the satisfaction of the Consultant/Client. The work shall
from time to time be inspected by the Consultant/Client and / or his representatives, but such
inspection shall not exonerate the Contractor in any way from his obligations to remedy any
defects at his own cost which may be found to exist at any stage of the work or after the sale
is completed.

5.11 Contract Documents


Several documents forming the Contract shall be taken as self-explanatory, but in case of
ambiguities or discrepancies, the same shall be explained and interpreted by the Consultant
who shall thereupon issue to the Contractor, instructions directing the manner, in which the
works are to be carried out.
One set of the latest Design Drawings and two sets of the approved shop drawings shall be
kept by the Contractor on the site and the same shall at all reasonable times be available for
inspection and use by the Consultant/Consultant's Representative and by any other person
authorized by the Consultant/Employer.
The Consultant shall supply to the Contractor from time to time, during the progress of the
works such further drawings; specifications and instructions as shall be necessary for the
proper execution and maintenance of the works and the Contractor shall be bound by the same
and shall carry out the works as per the specifications.
The Contractor shall prepare at his own expense any shop drawing/s which will be required
for the proper execution of the works or for interpretation of the Consultant. The Contractor
shall submit the working/ shop drawings to the Consultant for approval before any works are
carried out.

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The Contractor shall check all drawings, which are supplied to him and shall promptly notify
the Consultant of any discrepancies or omissions so discovered.
None of the documents herein before mentioned shall be used by either of the parties hereto
for any purpose other than this Contract and neither shall divulge or use, except for the purpose
of this Contract, any information in the schedule of prices and rates.
The Contractor shall retain in his office all necessary drawings; data and calculations for the
work in a methodical manner and shall produce them whenever required by the
Consultant/Employer.

5.12 Inspection & Testing at contractor’s premises


Consultant or his authorized representative shall have power to inspect drawings and/or any
portion of the work to examine the materials and workmanship of the plant at any place from
where the material or equipment is being obtained. Acceptance of any material or equipment
shall in no way relieve the Contractor of his responsibility from meeting the requirements of the
specifications. All the required tests shall be carried out by the Contractor at no extra cost to
the Employer.

5.13 Contractors Superintendence


The Contractor shall give all necessary personal superintendence during the execution of the
works and so long thereafter as the Consultant may consider it necessary until the expiry of
the “Defects Liability Period”. The Contractor shall meet the Consultant or his representatives
whenever required and so informed by the Consultant. Percentage (%) retention from Interim
bills will be 10% (Ten percent) of tender value till completion of 12 months’ maintenance period.

The Contractor shall maintain and be represented on site at all times while the work is in
progress, by a responsible and efficient site engineer, approved by the Consultant and who
must thoroughly understand all the trades entailed and be constantly in attendance while the
work is in progress. Any directions, explanation, instructions or notices given by the Consultant
to such site engineer shall be deemed to have been given to the Contractor and shall be
binding on the Contractor.

5.14 Dismissal of Workman


The Contractor shall on the request of the Consultant immediately dismiss from the works any
person employed thereon who may, in the opinion of the Consultant be unsuitable or
incompetent or who may misconduct himself and such person shall not again be employed or
allowed on the works without the permission of the Consultant.

5.15 Watch and Care of Works


Except as otherwise specifically provided in the Contract the Contractor shall make all
arrangements for the security and protection of persons and property or for the safety or
convenience of persons as is necessary or as required by the Consultant. During execution
Client’s Construction work safety policy to be embedded.

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From the commencement to the completion of the works, the Contractor shall take full
responsibility for the care of all temporary works, materials, constructional plant and other
things on the site. In case any damage, loss or injury shall happen to the works or any such
materials or constructional plant or other things from any cause whatsoever (save and except
the excepted risks like out – break of war or act of invasion), he shall at his own cost, replace,
repair and make good the same. It is to be ensured that at completion, the works shall be in
good condition and in conformity in every respect with the requirements of the Contract.
The Contractor shall indemnify and keep indemnified the Employer against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out
of or in consequence of the performance of the Contract and against all claims, demands,
proceedings, damages, costs, charges and expenses, whatsoever in respect of or in relation
thereto.

5.16 Access to Works


The Consultant, the Employer and any other person authorized by them shall at reasonable
times have free access to the works and to the workshops, factories or other such places
where materials are being manufactured for this contract and also at any place where materials
are lying of from where they are being obtained. The contractor shall give every facility to the
Consultant and/or the Employer and/or their representatives for inspections and examination
and testing of materials and workmanship. No person unless authorized by the Consultant or
the Employer, except the representatives of Public Authorities shall be allowed on the works
at any time.

5.17 Employers Representative


The Employer / Consultant may appoint an Engineer at site who shall be the representative of
the Employer and also of the Consultant. The duties of the Employer’s representative are to
watch and supervise the works and to test any materials to be used in connection with the
works. He shall have no authority either to relieve the Contractor of any of his duties or
obligations under the contract or to order any work involving delay or any extra payment by the
Employer or any variation in the works.
The Employer’s representative shall have to give notice to the Contractor about the non-
approval of any work or materials and such works shall be suspended or the use of such
materials shall be discontinued until the decision of the Consultant is obtained. The work will
from time to time be examined by the Consultant but such examinations shall not in any way
exonerate the Contractor from his obligation to remedy any defects which may be found to
exist independent of the fact that the Consultant or Engineer has noticed it or not. Subject to
the limitations of this clause, the Contractor shall take instructions only from the Consultant.

5.18 Assignment and Sub-contracting


I. The whole of the works included in the Tender shall be executed by the Vendor and the
Vendor shall not directly or indirectly transfer or assign the contract or any part, share or
interest therein without the written consent of the Owner.

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II. No sub-contracting shall relieve the Vendor from the full and entire responsibility or from
the active superintendence of the work.

5.19 Compliance with Statutes, Regulations Etc.


Contractor shall conform in all respects with the provisions of all requirements, local laws,
regulations or orders or other laws for the time being in force including all regulations and
bylaws of local or other duly constituted authority which may be applicable during the pendency
of the contract and the rules and regulations of all public bodies and companies whose property
or rights are affected or may be affected in any way by the works or any temporary works and
shall give all notices and pay all fees, charges, rates and taxes (collectively referred herein as
fees) required to be given or paid thereby and shall keep the Employer indemnified against all
penalties and liabilities of any kind and in any form.

5.20 Supply of Plant, Materials and Labour


Except where otherwise specified the Contractor shall at his own expense and risk, supply and
provide all the constructional plant, temporary works, scaffolding materials both for temporary
and for permanent work, labour (including the supervision thereof), transport to and from the
site and in and about the site and other things of every kind required for the purpose of or in
connection with the Contract.

5.21 Site Meetings


A senior representative of the Contractor shall attend weekly or at mutually agreed intervals,
meetings at site and in addition meetings as arranged by Employer/Consultant to discuss the
progress of the work and sort out problems if any and ensure that the work is completed in
stipulated time.

5.22 Site Supervisor


The Contractor shall appoint at his own cost a competent Engineer at site. His appointment
shall be approved by Consultant / Client. The site Engineer shall not be removed from the site
without the written consent of the Consultant / Client.

5.23 Co – Ordination with other Contractors


The Contractor shall arrange and administer the Contract and the program of work
incorporating the program of building construction and other services.
The Contractor shall acquaint himself fully with the requirements of the program of building
construction and the requirements of the Employers and any other contractors in carrying out
the works in the Building. It would be necessary due to the nature of the installation to arrange
a proper sequence of operations with respect to the work of the other trades. It shall be
responsibility of the Contractor to schedule his work so as to complete the installation within
the required time and without delaying the completion of the entire project.

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The decision of the Consultant/Client shall be final and binding on the Contractor in case of
dispute or difference of opinion arising between various contractors in relation to the
responsibilities and scope of work required under mutual co–ordinations.

5.24 Opportunities for Other Contractors


The Contractor shall in accordance with the requirements of the Site Engineer afford all
reasonable opportunities for carrying out their work, to any other contractors employed by the
Employer and their workmen and to the workmen of the Employer.

5.25 Interference with Traffic and Adjoining Programme


All operations necessary for the execution of the works and for the construction of any
temporary works shall be in compliance with the requirements. The works shall be carried on
so as not to interfere unnecessarily or improperly with public convenience or the access to use
and occupation of public or private roads and foot paths or to or of properties whether in the
possession of the Employer or of any other person and the Contractor shall save harmless
and indemnify the Employer in respect of all claims, demands, proceedings, damages, costs,
charges and expenses whatsoever arising out of or in relation to any such interference.

5.26 Works Not include and facilities provided by others


The Employer will not be under any obligation to provide equipment, stores, office, etc. to the
Contractor for the works installation.
However, he shall at his own discretion arrange open space at site for Contractor to have his
office, stores, and workshop constructed by him.
The Contractor will be responsible for the provision and erection of all scaffolding, etc. required
by him during the course of the works. However, the erected scaffolding, if not in use of any
other contractor the same can be used by the Contractor with the written permission of the
relevant contractor/ employer.
The Contractor will be responsible for the removal and transport of all his wrappings, waste
and unused materials, etc. every day to a place to be designated by the Employer.
Any damage caused by the Contractor to works of other trades, shall be the sole responsibility
of the Contractor. He shall take full precautions to prevent such happenings.
The Contractor shall have to arrange insurance covers for his part of works. Generally, he has
to provide following insurance policies:

5.26.1 Insurance for all materials, constructional plants and other things brought on site by
the Contractor.

5.26.2 Workmen Compensation

5.26.3 Third Party Insurance

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GENERAL
The Employer will provide at his cost temporary water and electrical points within a reasonable
distance from the Contractors place of Work. The Contractor shall arrange his own distribution
of facilities for lighting, power for tools and welding equipment and water for testing from these
points.
Apart from these client will not provide any material, Manpower, tools / tackles, lifting
equipment’s etc. for the execution of the contract.

5.27 Labour Laws


The Contractor shall, in relation to the works executed under this contract, strictly comply with
the provisions of all current labour laws.

5.28 Variation Not to Vitate the Contract


The Contractor shall when directed in writing by the Consultant, omit from or vary works shown
upon the drawings or described in the specification or included in the priced Schedule of
Quantities, but the Contractor shall not make any alterations or additions to or omissions from
the works or any deviations from the provisions of the Contract without such authorizations or
directions in writing from the Consultants.
List of deviation / resolution should be included as a part of Tender. Also, share separately to
all bidders the excel copy. Aim is to collate their observations and resolutions ready well in
advance before the Pre-bid meeting. - Contractor to study the tender, BOQ and bid drawings
and visit the site. Before pre-bid meeting, contractor need to submit the possible deviation
which may occur during the course of project along with quotation. The resolution part is
covered in tender.
No claim for an extra shall be allowed unless it shall have been executed by the authorization
of the Consultant. Any such extra is hereinafter referred to as an authorized extra.
The rate of items not included in the bill of quantities shall be settled by the Consultant in
accordance with the provisions given elsewhere.

5.29 Measurement of Works


The Consultant may from time to time intimate the Contractor that he requires the works to be
measured and the Contractor shall forthwith attend or send a qualified agent to assist the
Consultant or Consultant’s representative in taking such measurements and calculations and
to furnish all particulars and give all assistance required by them.

5.30 Ascertainment of Prices for Authorised Extras


Should it be found after the completion of the works from the measurements taken (in
accordance with the previous paragraph) that any of the quantities or amounts of works thus
measured are less or greater than the amounts specified for the works in the priced Schedule
of Quantities and/or tender then the valuation of such quantities shall be made in accordance
with the following rules:

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5.30.1 The net rates or prices in the original tender shall determine the valuation of the extra
work, where extra work is of a similar nature and executed under similar conditions as
the work priced in the tender.

5.30.2 Where extra works are not of similar nature and/or not executed under similar
conditions as aforesaid or where extra works cannot be properly measured or valued,
the Client shall fix 15 % on landed cost with proper rate analysis.
The measurements and valuations shall be completed within the ‘period of final measurement’
or within Two (2) months of virtual completion.

5.31 Unfixed Materials


When any materials intended for the works shall have been placed at site by the Contractor,
such materials shall not be removed there from (except for the purpose of being used on the
works ) without the written authority of the Consultant and when the Contractor shall have
received payment in respect of any Certificate in which the Consultant shall have stated that
he has taken into account the value of such unfixed materials on the works such materials
shall become the property of the Employer. We will pay for only supplied goods under this
clause.

5.32 Removal of Improper Work and Materials


The Consultant shall, during the progress of the work, have power to order in writing from time
to time, the removal from the works, within such reasonable times as may be specified in the
order, of any materials which in the opinion of the consultant are not in accordance with the
specifications or the instructions of the consultant and the substitution of proper materials and
the removal and proper re-execution of any work, which has been executed with materials or
workmanship, not in accordance with the drawings and specifications or instructions, the
Contractor shall forthwith carry out such orders, at his own cost. In case of default on the part
of the Contractor to carry out such orders, the Employer shall have the right to employ any
other person to carry out the same and all expenses consequent thereon or incidental thereto
shall be recoverable from any money due or may become due to the Contractor.

5.33 Access for Inspection


The Contractor has to provide at all times during the progress of the works and the
maintenance period, proper access ladders, gangways etc., and the necessary attendants to
move and adapt the same as directed for the inspection or measurement of the works by the
Consultant/ Owner or their representatives.

5.34 Facilities to Other Contractors


The Contractor shall give full facilities and co-operation to all other contractors working at site
such as civil, plumbing, electrical, machinery erectors etc. as directed by the Consultant and
shall arrange his program of work so as not to hinder the progress of other works. The decision
of Consultant on any point of dispute between the various contractors shall be final and binding
on all parties concerned.

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5.35 Works at Night


If the Contractor is required to work at night in order to complete the work within the time
schedule, the Contractor shall do so with the prior approval of Consultant / Owner and provide
and maintain at his own cost sufficient lights to enable the work to proceed satisfactorily without
danger. Approaches to the site also shall be sufficiently lighted by the Contractor.

5.36 Reporting of Accidents to the Employer


The Contractor shall be responsible for the safety of all the persons working at site including
visitors etc., and shall report serious accidents to any of them wherever occurring on work to
the Consultant /Employer who shall make every arrangement to render all possible assistance.
This shall be without prejudice to the responsibility of the Contractor under the Insurance
Clause of the General Conditions.

5.37 Dimensions
Figure dimensions are in all cases to be accepted in preference to scaled sizes. Large scale
details take precedence over small scale drawings. In case of discrepancy, the Contractor has
to consult the Consultant for an explanation before proceeding with the work.

5.38 Other Persons Engaged by the Employer


The Employer reserve their right to use the premises and any portions of the site for the
execution of any work not included in this contract which he may desire to get carried out by
other persons, and the Contractor is to allow all reasonable facilities for the execution of such
works, but is not required to provide any plant or materials for the execution of such work,
except by special arrangement with the Employer. Such work shall be carried out in such a
manner as not to impede the progress of the Contractors works, and the Contractor shall not
be responsible for any damage or delay which may happen by such work.

5.39 Insurance in Respect of Damages


The Contractor shall be responsible for all injury to persons, animals, things and/or property
and for all structural and decorative damage to property which may arise from operation or
neglect by self or his or his sub-contractor’s employees, whether such injury or damage may
arise from carelessness, accident or any other cause in any way connected with the carrying
out of this contract. The Contractor shall indemnify the Employer and hold him harmless in
respect of all and any expenses and also in respect of any claim made in respect of injury or
damage under any Act of Government or otherwise, and also in respect of any award of
compensation or damages consequent to such claims.

5.40 Commencement and Completion


The Contractor shall be allowed admittance to the site on the ‘Date of Commencement’, and
he shall immediately proceed with and complete the same on or before the ‘Date of
Completion’, subject to the provisions for the extension of time granted.

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5.41 Schedule of Work & Progress Report


Within 5 days of being awarded the contract the Contractor shall, in consultation with the
Consultant submit a detailed schedule showing the program and order in which the Contractor
proposes to carry out the works with dates and estimated completion time for various activities
in the form of a bar chart.
Invoicing for payments against delivery of major equipment shall not be earlier than the delivery
schedule indicated in the bar chart.
Such schedules shall be approved by the Consultant/Client before start of work and shall be
binding on the Contractor.

5.42 Delay in the Vendor’s performance and Extension of Time


I. Execution of the work and performance of the services shall be done by the Vendor in
accordance with the time schedule specified by the Owner in the Tender.
II. If, at any time during performance of the contract, the Vendor should encounter
conditions impending timely execution of the works and performance of services, the
Vendor shall promptly notify the Owner in writing of the fact of the delay, its likely
duration and its cause(s). As soon as possible, after receipt of the Vendor’s notice, the
Owner shall evaluate the situation and may, entirely at its own discretion, extend the
Vendor’s time for performance with or without liquidated damages.
III. If in the opinion of the Consultant the works are delayed or are expected to be delayed
because of any of the following reasons, the completion period may be extended by
such period as may be mutually agreed upon:

5.42.1 Force majeure

5.42.2 By reason of any exceptionally inclement weather (if acceptable to the Consultant)

5.42.3 By reason or proceedings taken or threatened by or dispute with adjoining or


neighbouring owners or public authorities arising otherwise, through the Contractor’s
own default.

5.42.4 By the work’s or delays of other contractors or tradesman engaged or nominated by


the Employer or Consultant and not referred to in the Schedule of Quantities and / or
specifications.

5.42.5 By reason of civil commotion, local combination of workmen or strike or lockout


affecting any of the works, trades.

5.42.6 By reason of Consultants instructions


If and whenever it becomes reasonably apparent to the Contractor that the progress of work
is being or is likely to be delayed, due to reasons not attributable to them, they shall forthwith
give written notice to the Owner and Consultant explaining the circumstances including the
cause or causes of such delay. Where the cause or causes of delay refers to any agency other
than the Contractor, a copy of such notice shall be sent to them also.

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5.43 Damages for Non-Completion


If the Contractor fails to complete works by the date agreed upon or within any extended time
certified by the Consultant, and if the Consultant shall certify in writing on or before the date of
issue of certificate for the last payment to which the Contractor may become entitled
hereunder, that the works could reasonably have been completed by the said date or within
the extended time, then the Contractor shall pay, or allow the Employer to deduct from any
money due to him, liquidated damages subject to a maximum amount stated in the following
clause.

5.44 Liquidated Damages / Compensation for Delay


Time being the essence of the contract, in case the Contractor fails to complete the works
within the stipulated period, as decided upon prior to awarding the contract or within such
extensions as may be granted, he shall be liable to pay to the owner as compensation, not in
the form of penalty, but as liquidated damages, a sum equivalent to 1% for every week delay
or part thereof subject to a maximum of 5% of the total contract value.

5.45 Certificates and Payments


The Contractor shall be paid by the Employer from time to time, by instalments under Interim
Certificates to be issued by the Consultant on account of material supplied/works executed as
per the contract.
The Contractor shall be entitled to the payment of the final payment in accordance with the
final certificate to be issued in writing by the Consultant, in accordance with terms of payment
agreed upon prior to commencement of the contract, and on virtual completion of the works
specified under this contract. It is clearly understood that the issue of any certificate by the
Consultant during the progress of the works or after the completion shall not relieve the
Contractor from his liabilities in case of fraud, dishonesty or fraudulent concealment of material
facts relating to the works or any matter dealt with in the certificate. No certificate of the
Consultant shall by itself be conclusive evidence that any or all works or materials to which it
relates are in accordance with the contract.
The Consultant shall have power to withhold any certificates if the works or any parts thereof
are not being carried out to his satisfaction.
All interim payments against monthly certificate shall be regarded as payments on account
until the final payment and not as payment for work actually done and completed and shall not
include the requiring of bad, unsound and imperfect or unskilled works to be removed and
taken away and reconstructed or recreated or be considered as an admission of the due
performance of the Contract or any part thereof in any respect or the accruing of any claim nor
shall it conclude, determine or affect in any way the powers of the Consultant/Employer under
the Contract as to the final settlement and adjustment of the accounts.
No claim from the Contractor on account of fluctuations in the market rates will be entertained
during the currency of this Contract for any item of works executed under this Contract.
The Contractor shall submit the final bill within two months of the completion of the works
unless otherwise allowed. In case of failure to submit the final bill within the above period, the

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works will be measured by the Consultant at the expense of the Contractor and the
measurement so taken will be binding on the Contractor.

5.46 Certificate of Completion


No certificate of completion shall be given nor shall the work be considered to be complete
until the Contractor shall have removed from the premises on which the work has been
executed, all scaffolding, surplus materials and rubbish and cleaned off the dirt, from those
parts of the building where the work has been executed or of which he may have had
possession for the execution thereof, nor until the work shall have been measured and
recorded by Consultant and checked by the Employer which measurement shall be binding
and conclusive for the Contractor. If the Contractor shall fail to comply with the requirements
of this clause as to removal of scaffolding etc. and cleaning off the dirt on or before the date of
completion of works, the Employer may at the expense of the Contractor remove and dispose
of such scaffolding, etc. and clean off such dirt as aforesaid and the Contractor shall forthwith
pay to the Employer the amount of all expenses so incurred and the said amount shall be
adjusted from the amount due to the Contractor from the Employer and the Contractor shall
have no claim in respect of such scaffolding and surplus materials as aforesaid.

5.47 Proposed Terms of Payment


The payments terms shall be considered as follows & discuss the same during finalization:
For Material supply
10% Advance (Against Bank Guarantee applicable for 06 months)
70% against pro-rata receipt of material at site
10 % after Mechanical/ Virtual Completion
10 % after 12 months from Handover OR Against Performance Bank guarantee applicable for
1 year
For Installation
10% Advance (Against Bank Guarantee applicable for 06 months)
70% against running bills
10 % after Mechanical/ Virtual Completion
10 % after 12 months from Handover OR Against Performance Bank guarantee applicable for
1 year

5.47.1 Guarantee
The entire work covered under this contract shall be guaranteed against faulty design,
defective materials and bad workmanship for a minimum period of twelve (12) months from
the date of final and successful commissioning, system validation and acceptance by the
Owner after all production equipment are on line. It shall also be guaranteed that the equipment
will operate satisfactorily and the performance and efficiencies of the equipment when

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operating under normal condition shall not be less than the operating values. It shall further be
guaranteed that during the guarantee period the contractor shall replace all defective parts,
material, and / or equipment furnished or installed under this contract free of cost and such
replaced part shall be of virgin quality and shall be guaranteed for a further period of 12 months
from the date of such replacement.

5.48 Training of Employer’s Personnel


The Contractor shall make suitable arrangements at his own cost to train the operational and
maintenance staff of the Employer during the installation and maintenance period. The
Contractor shall if so desired by the Employer, also arrange training facilities at his
manufacturers / supplier’s offices and factories from whom the equipment and materials for
the works are procured without any charge to the Employer for the training facilities, except for
salaries, traveling and living expenses of the Employer’s personnel which expenses shall be
borne by the Employer.

5.49 Defects after Completion


Any defect which may appear within the “defects liability period “of 12 months after the virtual
completion of the works, arising, in the opinion of the Consultant, from faulty/defective
materials and/or bad workmanship not in accordance with the contract, the contractor shall
upon the directions of the Consultants, and within a reasonable period as shall be specified
therein, amend and make good such defects or other faults and all damages. Loss and
expenses consequent thereon or incidental thereto shall be borne by the Contractor and such
damage, loss & expenses shall be recoverable by the employer upon the Consultants
certificate in writing from any money due or that may become due to the Contractor. The
amount of such recoverable expenses shall be decided by the Consultants and their decision
shall be final and binding.

5.50 Certificate of Virtual Completion


The Contractor shall intimate in writing to the Consultant as and when the works are complete
in all respects and to the full satisfaction of the Consultant and Employer, in order to enable
the Consultant to intimate the Employer to take possession of the same. The defects liability
period shall commence from the date of such ‘Virtual Completion’.

5.51 Consultant’s Delay in Progress


The Consultant may delay the progress of the works in case of rains or otherwise, without
vitiating the contract and grant such extension of time with the approval of the Employer for
the completion of the contract as he may think proper and sufficient and the Contractor shall
not make any claim for compensation or damages in relation thereto.

5.52 Notices
Notices for the Employer, Consultant or the Contractor may be served personally or being left
at or sent through courier to the last known address of the party to whom the same is to be
given or in the case of the Contractor by being handed over to his representative at the work
site.

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5.53 Termination of Contract by the Employer


5.53.1 The Owner may without prejudice to any other right or remedy, by written notice (of fifteen
days) of default sent to the Vendor, terminate the contract in whole or part:
I. if the Vendor fails to complete any or all of the works within the period(s) specified in the Tender
or any amendment thereof, or within any extension thereof granted by the Owner, or
II. if the Vendor fails to perform any other obligation(s) under the contract.
5.53.2 In the event, the Owner terminates the contract in whole or in part, the Owner may procure,
upon such terms and in such manner as it deems appropriate, works or services similar to those
unexecuted and the Vendor shall be liable to the Owner for any excess costs for such similar
work or services. However, the Vendor shall continue the performance of the contract to the
extent not terminated.

5.54 Termination for Insolvency


The Owner may at any time terminate the contract by giving written fifteen days’ notice to the
Vendor, if the Vendor becomes bankrupt or otherwise insolvent. In this event, termination will
be without compensation to the Vendor, provided such termination will not prejudice or affect
any right of action or remedy which has accrued or will accrue thereafter to the Owner.

5.55 Termination for Convenience


The Owner, by written notice of fifteen days sent to the Vendor, may terminate the contract, in
whole or in part, at any time for its convenience. The notice shall specify that the termination
is for Owner’s convenience, the extent to which performance of the Vendor under the contract
is terminated, and the date upon which such termination becomes effective. The items of work
those are complete and ready after the Vendor’s receipt of notice of termination shall be
accepted, if completed within the notice period, by the Owner at the contract terms and values.
No further money will be payable from the Owner upon such termination.

5.56 Force Majeure


Vendor shall not be liable for failure to perform any obligation herein where such failure is
caused by a reason beyond the control of the Vendor, in particular such as earthquake, storms,
flood, fire, epidemics, war, riots, strikes or other labour disputes or work stoppage, provided,
Vendor shall inform in writing to the Owner in that behalf. If the state of the force majeure
continues for more than three (3) months, the Owner shall be entitled to terminate this
Agreement forthwith by the written notice or extend the timelines at its sole discretion.

5.57 Governing law


This tender shall be governed by the laws of India.

5.58 Settlement of Dispute (Arbitration)


All disputes and differences of any kind whatever arising out of or in connection with the
contract or the carrying out of the works, whether during the progress of the works or after their
completion and whether before or after the determination or breach of the contract, shall be

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referred to and settled by the consultant who shall state his decision in writing. Such decision
may be in the form of a Final Certificate or otherwise.
The decision of the Consultant with respect of any of the matters shall be final and without
appeal as stated in the preceding clause. But if either the Employer or the Contractors be
dissatisfied with the decision of the Consultant on any matter, question or dispute of any kind
or as to the withholding by the Consultant of any certificate to which the Contractor may claim
to be entitled, then either party (the Employer or the Contractor) may within 28 days after
receiving notice of such decision give a written notice to the other party through the Consultant
requiring that such matters in dispute be arbitrated upon.
Such written notice must specify the matters, which are in dispute. Such dispute or difference
of which such written notices has been given and no other shall be referred to Arbitration of a
single Arbitrator to be agreed upon and appointed by both the parties or in case of
disagreement as to the appointment of a single Arbitrator, the Arbitration of two Arbitrators,
one to be appointed by each party, which arbitrators shall before taking upon themselves the
burden of reference, appoint an Umpire.
The Arbitrator, the Arbitrators, or the umpires shall have power to open up, review and revise
any certificate, opinion, decision, requisition or notice, save in regard to the excepted matters
referred to the proceeding clause and to determine all matters and disputes which shall be
submitted to him or them and of which notice shall have being given a aforesaid.
Upon any such reference, the cost of and incidental to the reference and award respectively
shall be in the direction of the Arbitrators or the Umpire who may determine the amount thereof,
or direct the same to be taxed as between attorneys and client or as between party and parties
and shall direct by whom and to whom and in what manner the same shall be borne and paid.
This submission shall be deemed to be a submission to Arbitration within the meaning of the
local Arbitration Act.
The Award of the Arbitrators or the Umpire shall be final and binding on the parties. Such
reference except as to the withholding by the Consultants of any Certificates to which the
Contractor claims to be entitled shall not be opened or entered upon until after the completion
or alleged completion of the works or until after the practical completion of the works arising
from any cause unless with the written consent of the Employer and Contractor.
Provided always that the Employer shall not withhold the payment of an Interim Certificate nor
the Contractor except with the consent in writing o the Consultant, delay the carrying out of
the works by reason of any such matters in question or dispute being referred to Arbitration,
but shall proceed with the work with all due diligence and shall until the decision of the
Arbitrator or Arbitrators or the umpire to be given, abide by the decision of the consultant and
no Award of the Arbitrator /s or the Umpire shall relieve the Contractor of his obligations to
adhere strictly to the Consultant’s instructions with regard to the actual carrying out of the
works. The Employer and the Contractor hereby also agree that the Arbitration under this
clause shall be a condition precedent to any right of action under the contract.

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6 SAFETY GUIDELINES FOR CONTRACTORS


6.1 Introduction
M/S. PS3 ENGINNERING & CONSTRUCTION SERVICES PVT LTD. considers Safety,
Health & Environment Protection (SHE) as an integral part of our business. We are committed
to protect the environment in which we operate and to ensure the health and safety of the
Client’s employees, contractors, visitors and community.
In addition to relevant statutory requirements, we have adopted these safety guidelines for
contractors and their workmen in order to maintain the desired standard of safety at work. The
guidelines given in the following pages form an important part of the contract. It is the
responsibility of the contractors, our and Client’s representatives to ensure that the workmen
of contractors and any subcontractors are fully informed of the guidelines and that they follow
it in their work.
In addition to the guidelines listed in client SHE guidelines as attached & our representatives
from relevant departments will give special instructions to contractors, if the circumstances so
demand. These special instructions also form the part of the contract.
It is to be understood that the purpose of this booklet is not to sum up what is safe or not safe.
It only contains number of important general safety procedures and instructions, which are
applicable to all contractors. In case the contractor considers that for some reason, the working
method has become unsafe; he should immediately discontinue the work and inform the
concerned person to get further instructions.

6.2 General
The Vendor is to strictly comply with the following safety requirements: -
Factory and Machinery Act 1967 and its Regulations (Building Construction Regulation 1970)
The Occupation and Safety Health Act 1994; and
All the related safety requirements imposed by the Authorities and any further amendment and
conditions on the matters

• Indemnity
The Vendor is responsible to ensure full compliance to all site safety during construction period
and to be responsible and to indemnify the owner and Design Engineer on all untoward
accidents.
No visitor and unauthorised personnel are allowed on site.

• Safety Officer
To have a Site Safety Committee and a Site Safety Officer with regular meeting conducted.
The site is to be fully equipped with first-aid kit and the contact telephone numbers of the
nearest hospital, police, etc. To ensure periodical inspection and maintenance on all safety
appliances at site.

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• Safety Equipment
Related safety equipment's like safety helmets, safety boots, goggles, gloves, belt, ear plugs
and etc. must be used by everybody while on site.

• Working Platform
Working platform, gangways, and stairways shall be so constructed that they do not sag unduly
or unequally, and if height of platform or gangway or stairway is more than 3.25 meters above
ground level or floor level, it shall be closely guarded, have adequate width and be suitably
fenced, as described as above. All platforms are to be secured correctly with structure in sound
conditions and guard rail and toe boards. All platforms are to be cleared of any debris and
materials at all time.

• Access
Safe means of access shall be provided to all working platform and other working places. Every
ladder shall be over 5 meters in length. Width between side rails in a rung ladder shall in no
case be less than 30 cm for ladders up to and including 3.0 m in length. For longer ladders this
width shall be increased at least 16 mm for each additional 30 cm length. Step spacing will be
uniform and shall not exceed 30 cm.

• Excavation & Trenching


All trenches, 1.5 meters or more in depth shall, at all times, be supplied with at least one ladder
for each 30 meters length or fraction thereof. A ladder shall be extended from bottom of trench
to at least 1 meter above the surface of the ground. Sides of a trench, which are 1.5 or more
in both shall be stepped back, to give suitable slope, securely held by timber bracing so as to
avoid the danger of sides collapsing. Excavated materials shall not be placed within 1.5 meters
of edge of trench or half depth of trench, whichever is more. Cutting shall be done from top to
bottom. Under no circumstances shall undermining of under cutting be done.

• Electrical Equipment
All electrical installation and repairs are to be carried by Licensed Wiremen complying with
good practice standard.
All temporary and permanent electrical installations, power distribution and supply required for
execution of work shall be carried out conforming to existing industrial and domestic safety
rules and regulations. Important specific points to be noted are as under, Meter room and main
switches should be freely accessible at all times and fully protected against all weathers.
Power distribution system shall be identifiable with display marking on switches.
All power distribution shall be carried out with coated, adequately insulated and of appropriate
current / load rating cables. It shall be securely routed for this purpose.
No loose, naked, hanging wires shall be permitted.
Over load protection devices shall be installed whenever and wherever heavy current / load
consuming construction or plant machinery susceptible to hazard is in use and as directed by
the EIC.

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Metallic plugs and sockets shall be used in field work. Switch board shall be in close proximity
so as to have quick control over the supply.
Proper and adequate earthing connection to be provided for all installation plant machinery
and distribution system.
Hand lamps and inspection lamps shall be adequately insulated and guarded with wire mesh
and will have proper plugs for use.
Security and illuminatory light shall be secured and protected to withstand all weather.

• Hoisting Machines / Tackles


All machinery used at the site for example crane, hoist, etc. are to be with valid PMA number
and are regularly inspected and maintained.
These shall be of good mechanical construction, of sound materials and adequate strength
and free from patent defects and shall be kept in good working order and well maintained.
Every rope used in hoisting or lowering materials or as a means of suspension shall be of
durable quality and adequate strength and free from patent defects.
Every crane driver or hoisting appliance operator shall be properly qualified and no person
under the age of 21 years shall be in charge of any hoisting machine including any scaffold,
winch or for giving signals to operators.
In case of every hoisting machine and of every chain ring hook, shackle, swivel and pulley
block used in hoisting or lowering or as means of suspension, safe load shall be ascertained
by adequate means. Every hoisting machine and gear referred to above shall be plainly and
prominently marked with safe working load. In case of hoisting machine having a variable safe
working loads each safe working load and the conditions under which it is applicable shall be
clearly indicated. No part of any machine or of any gear referred to above in these paragraphs
shall be loaded beyond safe working load except for the purpose of testing as laid down by
manufacturers.
In case of department machines, safe working load shall be notified by the Vendor Engineer.
As regards vendor’s machines, the vendor shall notify safe working load of each machine to
the safety officer whenever he brings it to site of work and gets it verified by the Design
Engineer.
Motors, gearing transmission, electrical wiring and other dangerous parts of hoisting
appliances shall be provided with efficient safeguards;
Hoisting appliances shall be provided with such means as will reduce to the minimum, risk of
an accidental descent or of any part of suspended load becoming accidentally displaced.
Workers employed on energised electrical installations, will use insulated foot mats and in
addition shall wear apparel such as gloves, sleeves and boots, which as may be necessary,
shall be provided. Workers shall not wear any rings, watches and keys or other materials which
are good conductors of electricity.

• Maintenance

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All scaffolds ladders and other safety devices mentioned or described herein shall be
maintained in a safe condition and no scaffold, ladder or equipment shall be altered or removed
while it is in use.
Adequate washing and maintenance facilities shall be provided at or near places of work.

• Personal Safety
All necessary personal safety equipment as considered adequate by the Vendor shall be
available for use of persons employed on the site and maintained in a condition suitable for
immediate use and the Vendor shall take adequate steps to ensure proper use of equipment
by those concerned.
Workers employed on mixing asphaltic materials, cement, and lime mortars / concrete shall be
provided with protective footwear and protective gloves.
Those engaged in handling any materials which are injurious to eyes shall be provided with
protective goggles.
Those engaged in welding works shall be provided with welder’s protective eye shields and
protective gloves.
Stone breakers shall be provided with protective goggles and protective clothing and seated
at sufficiently safe spacing.
Workers employed on erection works, etc shall be provided with helmets safety belts etc.
Workers employed on concrete finishing, welding, painting and other works above 2 metres
height shall be provided with a suitable safety belts as per Factory Rules of the locality.
When workers are employed in sewers and manholes, which are in use, the Vendor shall
ensure that manhole covers are opened and manholes are ventilated at least for an hour before
workers are allowed to enter them, Manholes so opened shall be cordoned off with suitable
railing and provided with warning signals or boards to prevent accidents to the public.
The Vendor shall not employ men below the age of 18 and women on the work of painting with
products containing lead in any form. Whenever men above the age of 18 are employed on
the work of lead painting.
No paint containing lead or lead products shall be used except in the form of paste or ready-
made paint.
Suitable face masks shall be supplied for use by workers when the paint is applied in the form
of spray or a surface having lead paint is dry rubbed and scraped.
Overalls shall be supplied by the Vendor to workmen and adequate facilities shall be provided
to enable working painters for wash during and on cessation of work.

• Storing Fuel, Oil, and Lubricant


The Vendor shall take approval from the safety officer of the owner for storing the lubricants,
oil and fuel at site running the machinery required for the construction.

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Flammable liquid are to be kept in containers and stored in designated place.

• Fire Extinguishing
Suitable, sufficient fire extinguishing ABC type fire extinguisher at suitable location as directed
by client for all types of fire shall be provided at work site. In addition, sufficient buckets filled
with water and sand shall also be provided. The fire fighting equipment as outlined above shall
be dispersed in a suitable and purposeful manner.

• Rules In Force
Notwithstanding the conditions stated hereof the Vendor is obliged to enforce other Rules in
force or as required in the opinion of the Design Engineer or his Representative.

• Replacement of Damage work


The Vendor will be solely responsible for any damages caused to finished work or during the
execution stage. Any damaged work such as, damaged window sill, broken glass,pipe rack,
insulation etc., will have to be replaced with new one of same make / specs. at the contractors
own cost.

• Miscellaneous
All formwork are to be with adequate props; with the shores properly seated top and bottom,
and with all the horizontal and diagonal bracing. It has to be inspected and approved by the
Contractor's Professional Design Engineer. Removal of any formwork must be approved by
the Structural Consultant.
All hazardous openings and dangerous machinery are to be properly hoarded and barricaded.
Safe and adequate ladders, stairways are to be provided for ascent or descent.
All the compound and floors are to be cleared of obstruction and provided with proper
temporary drainage. All pits and holes are to be kept dry. All equipment and machinery are to
be provided with sound parking ground.
To provide adequate overhead protection especially at access and entrance.
To provide adequate warning/reminder signs at the site.
All site temporary structures are to be constructed to good engineering practices and are to be
approved by the Contractor's Professional Engineer.
No indiscriminate throwing of construction materials, debris and rubbish, especially from high
levels. Refuse chute is to be maintained in good conditions.
Proper and adequate shoring, strutting are to be provided for any excavation work.
Adequate ventilation is to be provided for work done in a confined space where natural
ventilation is not available.
No worker will be allowed to live within the building under construction.
To engage external Safety Consultant to conduct periodical site inspection and advise on site
safety measures.

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To provide adequate site temporary fire-fighting facilities according to the Authorities'


requirement and to the Engineer's approval.

6.3 General Safety Rules

6.3.1 The personnel employed by the contractor will have to adhere to the rules &
regulations of the factory and must maintain discipline at all times.

6.3.2 Smoking within the factory premises other than the designated areas, if any, is strictly
prohibited.

6.3.3 The contractor’s employees must not report to work in an intoxicated condition.

6.3.4 Employees of the Contractor should eat food only at designated places.

6.3.5 Contractor shall engage experienced supervisor/s to oversee the safety of the job and
the workers. One such person shall be designated as Safety Coordinator and his
name is to be communicated to Consultant. Safety coordinator should be present at
the work site throughout the work. In his absence he is expected to nominate another
person and inform our representative at site accordingly.

6.3.6 The contractor must report to our project in charge or his representative daily before
starting work, in order to (a) Establish the scope of the day’s work (b) To obtain the
necessary work permits.

6.3.7 Any work beyond normal working hour’s needs permission from the concerned
authority. Extension for working hours shall be planned well in advance. Granting of
such extension in working hours will be at the discretion of the Client and/or
Consultant and may be refused if in their opinion, it is not safe to work beyond the
normal working hours.

6.3.8 Always walk; never run in the factory or at work site unless specifically instructed
during emergency situation. Use regular aisles & gangways. Do not take shortcuts. Do
not enter in an area other than your own workplace without getting permission.

6.3.9 Do not panic in case of an emergency. Follow the instructions of the responsible
person for handling emergency. The responsible person during emergency is either
Site Coordinator or the concerned team leader.

6.3.10 Do not indulge in horseplay. Throwing of objects or making loud and unusual noises
may distract attention of others from work and can cause an accident.

6.3.11 Never use compressed air for cleaning your clothes or body. This may harm others.

6.3.12 Never tamper with machinery, guards, safety devices or interlocks.

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6.3.13 Pressure or vacuum gauges, temperature indicators and other measuring devices
should be installed as per the requirements of project site in charge. Calibration
certificates should be produced on demand.

6.3.14 Maintain good housekeeping at the site. Contractor to carry out the house keeping on
daily basis before end of the day.

6.3.15 Report unsafe conditions or unsafe acts to the site in charge

6.4 Statutory Requirements


The contractor is responsible for complying with all the statutory safety requirements
prescribed under the relevant acts and rules. Aadhar Card for contract labour is mandatory.
It is on top of PF /ESIC requirement
Without prejudice to the generality of what has been stated above, the contractor is expected
to comply with the statutory requirements of various acts such as –

6.4.1 Factories Act and Rules

6.4.2 Gas Cylinder Rules

6.4.3 Petroleum Act and Rules

6.5 Personal Protective Equipment (PPE)


It is solely the responsibility of the contractor to provide the necessary Personal Protective
Equipment (PPE) to his work force. Use of following PPE is considered as an essential
requirement.

6.5.1 Yellow helmets with chin strap for all workforce.

6.5.2 Safety shoes with steel toe.

6.5.3 Safety belts for working at heights equal or more than 3m from ground level

6.5.4 Safety goggles & gloves for gas cutting / grinding activities

6.5.5 Safety goggles for chipping activity.

6.5.6 Face shields & leather glove for welding activity.

6.5.7 Electrical gloves for electricians who work in HT zone.


It is the responsibility of the contractor to stock adequate number of these PPE at site and
provided these to his work force.

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6.6 Inspection of Tools and Tackles


All the tools and tackles should be of approved make. Necessary test certificates from
competent authorities for tools like chain pulley block, cranes, etc. shall be available at site for
inspection. Entry of tools and tackles will be allowed only after inspection of the same by the
Plant Engineering Department. No defective tool/tackles are allowed inside.

6.7 Safety in Work Area & House Keeping

6.7.1 The contractor is allowed to work only in the specific area. Access to any other part of
the factory is prohibited.

6.7.2 The contractor shall keep the work area clean & neat. All scraps and surplus material
are cleared from the work place promptly as directed by Project in charge.

6.7.3 Contractor should keep the work area clean after completion of the job. Do not leave
any rusted particles, spanners, nuts& bolts etc. at the work place. Place them at the
relevant locations.

6.7.4 Contractor to deploy dedicated Safety supervisor against each shift. Every 40
persons, contractor to keep 1 Safety volunteer.

6.7.5 Contractor to keep daily log of manpower and issue to client on daily basis

6.7.6 Shift specific dedicated Manpower to be provided by the contractor. No of working for
personnel as per the factory act. Daily 12 hours working to be mentioned. Based on
the site requirement, contractors to work in the night shift if required.

6.7.7 Contractor to participate in Pre-bid meeting at site

6.7.8 Contractor organogram Minimum requirement: Site Construction Manager, Planner,


Safety Engineer, site supervisor, Quality Engineer

6.7.9 Contractor to develop the site enabling area details and construct the lay down areas,
fabrication yard, adequate storage area, site office, Toilets within the factory premise.

6.8 Safety in the use of Equipment & Machinery


• Ladders
1. Inspect ladders for any damages before use.
2. Use ladders with all members in good conditions. No broken rungs or split side rails.
3. It is important to note that ladder must extend at least 900 mm (3ft) above level of the
working platform. This will ensure safe access to platform.
4. Tie the ladder securely at the top. If this is not possible then secure the ladder by the side
at the highest point. If you want to support the ladder to a pipeline, get approval from the
Project in charge.
5. Never use drums etc. to access heights.
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6. Keep a watch on overhead cables and other objects while moving with ladders.
• Scaffolds:
1. A scaffold should be strong enough to bear the load of the worker and the material.
Normally, scaffolds are erected in such a way that they can withstand at least four times
the anticipated working load.
2. Inspect the scaffolding thoroughly before allowing the worker on it.
3. MS Scaffolding design should be as per IS code. Adequate Net coverage, life harness
around the working area
4. Provide a safe and convenient means to gain access to the working platform.
5. Keep the platform free from any unnecessary obstruction, rubbish and projected nails.
6. Provide toe boards of at least 150 mm and guardrails at 450 mm & 900 mm on all
working platforms.
7. Never use platforms less than 30 mm thick.
• Lifting tackles :
1. The lifting machines, chain pulley blocks etc. must be tested and valid test certificates
should be submitted to the Project in charge.
2. Ensure that the chain pulley blocks with locking lever (safety catch) are used.
3. Check the wire rope for distortion, kinking, unevenness and general corrosion. Never use
ropes, which are having these defects.
4. Proper crimping should be done for wire rope joints and ends. Use standard ‘U’ clamp for
tying up the rope and object.
5. The safe working loads should be clearly marked on each of the above items. In no case,
this rated capacity should be exceeded.
6. Barricade the area where lifting activity is taking place and provided a caution board. No
person should stand within a barricaded area.
• Welding:
1. Use only welding equipment confirming to IS standards.
2. Welding machines shall be in good condition and are provided with local isolation switch
for emergency isolation.
3. System should be such that electrical shock is prevented. Insulation of electrode holder
and welding cables should be checked daily till the completion of work.
4. Earth cabling from welding object on which welding is being done should be properly
connected to the welding machine, but not to nearest structure.
5. Barricade the required area and provide a caution board.
6. Ensure that area, in which welding sparks are likely to travel, is free from all possible
flammable materials. Keep the cylinders away at safe place.
7. Provide face shield / leather hand gloves to the welder.

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8. Make sure that the cables are so laid that sharp edges or heavy objects do not abuse
them.
9. Grind all the burrs after the completion of welding / cutting jobs so as to make the corners
round, smooth,& safe. Ensure that no protruded pieces are left.
10. Welding holder to be kept on an insulated stand during idle time.
• Gas cutting equipment:
1. Use torches, rubber-tubing etc. confirming to IS standards.
2. Use cylinders (Oxygen, acetylene, LPG) approved by the Explosives Dept. submit copies
of the test certificates to project in charge.
3. Standard colour codes for the cylinders must be followed. (Oxygen: Black; Acetylene:
Maroon; LPG: Red).
4. Cylinder in use to be mounted on trolley or tie the cylinder with chain to avoid toppling.
5. Provide goggles and hand gloves to cutters and helpers.
6. Make sure that the rubber tubing is so laid that sharp edges heavy objects and hot
surfaces do not abuse it.
7. Gas cutting rubber tube ends should be fixed with the clamps.
8. Test the valves and joints in tube for leaks by using soap solution daily before the
commencement of work. All leaks shall be rectified before lighting the torch.
9. Use proper hose connectors while repairing leaks avoid binding with wire or tape.
10. Keep nozzle of gas cutting torch clean and free from defects to avoid distortion of flame
and backfiring. Provide flash back arrestor to avoid backfires.
11. Use proper lighter to light up cutting torch. Do not use matchbox.

6.9 Electrical Safety

6.9.1 Use portable grinders, drilling machines, etc. confirming to IS standards. All these
tools should be properly insulated.

6.9.2 Never overload cables beyond the rated capacity. This is one of the common causes
of fire.

6.9.3 Provide the rubber gloves to electricians who work in HT zone. Ensure that the gloves
are tested as per IS 4770:1968 and the same are approved.

6.9.4 Before commencing repair or maintenance work on any machine, switch off the main
supply / remove fuse, display caution tags on machines and switchboards. Follow the
standard lock out, tag out procedure.

6.9.5 All equipment should have earthing arrangements.

6.9.6 Do not insert bare wires in sockets for energizing any equipment. Use only plug tops
for all electrical equipment.

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6.9.7 While laying cables, ensure that cables are so laid that they do not obstruct the
smooth movement of men and machinery.

6.9.8 Make sure that all cables are protected against abuses and possible damage.

6.9.9 Use junction / extension boxes for long distances. Open connections are not
permitted.

6.9.10 Approved flameproof fittings shall be used in flameproof areas.

6.9.11 Arrange for sufficient lighting, in case work extension is required beyond normal
working hours. Obtain necessary approvals for the same.

6.9.12 Check for any underground cables before starting excavation jobs.

6.10 Machine Guarding

6.10.1 All the rotating machinery / parts should be protected with proper guards.

6.10.2 Necessary safety interlocks should be in place wherever required.

6.10.3 Hand grinding machines shall possess proper guard on grinding wheel.

6.11 Floor Opening

6.11.1 Ensure that the floor, slab, duct, and equipment openings are properly covered with
MS plates or gratings. Barricade the area suitably.

6.11.2 As far as possible avoid the use of wooden planks for covering the openings. MS
plates are preferred.

6.11.3 Take special precautions provided for AC ducts, which are smaller sizes and many a
times adjacent to walls where the movement of people is more likely.

6.12 Gas Cylinders

6.12.1 All gas cylinders must have valid test certificates. Copy should be given to Project in
charge.

6.12.2 Standard colour code must be followed.

6.12.3 Use proper trolleys to transfer compressed gas cylinders. Do not roll the cylinders.

6.12.4 Cylinders shall be properly supported by chains / clamps.

6.12.5 All cylinders shall have valve caps.

6.12.6 Keep all gas cylinders away from the job in an upright position at a designated place.

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6.12.7 Do not throw the cylinders from the truck on tires while unloading. Use cradles or
unload cylinders on raised platforms.

6.12.8 Do not expose cylinders to heat or direct sunlight.

6.12.9 Proper labelling should be done to identify empty cylinders.

6.12.10 Cylinder valve wrench to be kept at a proper place.

6.12.11 Do not apply oil or grease on cylinder valves and fittings.

6.12.12 Use only industrial gas cylinders.

6.13 Movement of Equipment and Machinery

6.13.1 Before starting the activity, plan properly by examining the route, taking
measurements, if needed, to ensure that sufficient clearances are available

6.13.2 While planning the route, look for overhead cables, pipelines, guide ropes and other
protruding objects.

6.13.3 Use properly rated trolley to move the equipment / machinery.

6.13.4 Ensure no damage to the walls, or other surrounding machinery during movement.
Make clear to all the fellow contract men about communication system, to avoid
misunderstanding.

6.13.5 If you are moving smaller items like pipelines etc. ensure that these items are properly
secured and tied.

6.14 Work Permit System


• Work permit must be obtained from concerned authority for the following works:
1. Hot work
2. Excavation
3. Electrical jobs
• Safety clearance must be obtained for work related to
1. Opening of pipeline joints
2. Erection, dismantling and movement of heavy equipment
• Display of work permit at the place of work is mandatory.

6.15 Emergency Situation, Accidents and First-Aid


• Report all near misses, accidents, or dangerous occurrences immediately to concerned
site in charge.

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• If you get an injury, inform your supervisor and get the first aid immediately however minor
the injuries is.

6.16 Penalty for Non Compliance


• We expect all contractors and their workmen to strictly follow the safety guidelines. If the
site in charge or company representatives notices any non-compliance then the company
reserves the right to penalize the contractor in the form of a nominal compensation for the
time the management has invested in correcting the situation arising out of contractor not
following the instructions. For each non-compliance a penalty shall be deducted as per
client SHE guidelines from the contractor’s bills.

• The owner reserves the right to terminate the contract at any point of time if, in the opinion
of the owner, deviations are repetitive and/or contractor is responsible for creating unsafe
situations.

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7 ADDITIONAL SPECIAL CONDITIONS OF CONTRACT


TECHNICAL PROVISIONS

7.1 Machinery Guards


Contractor shall provide 12 mm mesh guards of woven wire, with shaft holes for easy use of
tachometers, for all rotating machinery. Guards shall be adequately framed to provide a sturdy
installation. Maintain adequate clearances from moving parts.

7.2 Equipment Protection

7.2.1 Keep all pipe / duct openings closed by means of plugs or caps to prevent entrance of
foreign matter. Protect all piping, duct work, equipment, or apparatus. If any such item
gets damaged prior to final handing over of the work the same shall be restored to its
original condition or replaced at no extra expense to the owner. Decision of the
Consultant about acceptance of the damaged items shall be final and binding.

7.2.2 Protect all bright finished shafts, bearing housings, and similar items until put to
service. No rusted items will be permitted to be used.

7.2.3 All equipment’s and materials stored on the job site shall be covered or otherwise
suitably protected at the direction of and to the satisfaction of the Consultant or site
engineer. Motor Control centres, etc. shall be completely covered against moisture,
dust, and foreign materials. All filters shall be properly covered and stored safely till
installed.

7.3 Electrical Works


Cost of cable supports, clamps etc. shall form part of the supply and installation of cables.
Cost of motors and starters shall be given separately for each driven equipment
End termination of the cables shall be included in the cost of cable.
Earthing as specified for motors, electrical panels etc. shall form part of the supply and
installation of the respective items. No extra price shall be paid for earthing.

7.4 Adjustments
Make necessary adjustments for each system using factory-trained personnel and instruct
operators thoroughly in the proper use and operation of the same.

7.5 Accessibility
The installation of valves, dampers, thermometers, gauges, cleanout fittings and other
indication equipment’s requiring frequent readings, adjustments, inspection, removal etc. shall
be conveniently located so as to be easily accessible with reference to the finished building
levels.

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7.6 Inserts & Sleeves


Contractor shall submit in advance prior to casting of RCC slabs or construction of walls, details
of necessary inserts/sleeves, filter cut-outs etc. required to install/support piping/ductwork.
All costs of cutting or patching made necessary due to non-submission of such details by the
contractor shall be at the expense of the Contractor.

7.7 Cleaning

7.7.1 Mechanical equipment, piping and ductwork shall be free of rust and other foreign
materials

7.7.2 Water systems shall be thoroughly cleaned and flushed with clean water.

7.7.3 Air systems shall be blown clear

7.7.4 All electrical items like contactors and motor starters shall be vacuum cleaned and
shall be free of dust and debris.

7.8 Safety Codes


Those engaged in welding works shall be provided with welder’s protective eye-shields and
gloves.
No paint containing lead products shall be used except in the form of paste or ready-made
paint.
No floor or roof or any other part of the structure shall be so over loaded with debris or materials
as to render it unsafe.
There shall be maintained in a readily accessible place a first aid kit with adequate supply of
sterilized dressings and cotton wool.
If any workman gets injured, he shall be taken to the nearest hospital without any waste of
time.
Suitable and strong scaffolds should be provided for workmen for all works that cannot be
safely done from ground level.
No portable single ladder shall be over 8 meters in length. The width between the side rails
shall not be less than 30cm (clear) and the distance between two adjacent rungs shall not be
more than 30cms.

7.9 Design Confirmation


The bidder shall confirm that the design on which this tender is prepared has been verified by
him and that it meets with the requirements of all Government, Semi-Government, Municipal,
Local and other authorities, whose permission would become necessary to operate the
equipment/system. The bidder shall also confirm that the design is economical and safe shall
be at liberty to suggest methods to effect economy and safety.

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8 TESTING, ADJUSTING, BALANCING & QUALIFICATION OF THE HVAC SYSTEM


8.1 Approach to Qualification of the HVAC System
A stepwise approach to qualification of the HVAC system should be followed. The overall
qualification of the HVAC system shall consist of Design Qualification (DQ), Installation
Qualification (IQ), Operational Qualification (OQ) and Performance Qualification (PQ). No
qualification tests should be performed unless the previous qualification is completed to the
satisfaction of the Consultant. All required qualification protocols should be submitted well in
advance for Consultant’s approval. The qualification procedures should follow the approved
protocols.

8.2 General
All drawings, documents, and protocols shall be generated as per the requirements well in
time. No test or qualification procedures shall be carried out unless required protocols and
reporting formats have been submitted and approved by the Consultants.
A preliminary list of drawings and documents required for the various qualification tests are
given elsewhere in this chapter. These are only indicative and if any additional drawing /
document is required, the same shall be produced by the contractor.

8.3 Drawings
Before proceeding with the work contractor shall submit for approval general layout and
assembly drawings & such additional assembly and sub-assembly detail drawing as are
necessary to demonstrate fully that all the parts of the apparatus to be furnished will confirm
to the specifications. Within 7 days of the acceptance of the tender the Contractor shall furnish
three (3) prints of layout, assembly and erection drawing for approval. On approval six (6)
further prints of the modified drawings incorporating Consultants comments shall be submitted.
No modifications shall be made in a drawing after it has been approved by the Consultant,
without his prior consent. All drawings necessary for assembly, erection maintenance, repair
and operation of the equipment shall be furnished. Different parts shall be suitably numbered
for identification and ordering of spare parts.
Approval by the Consultant of the drawings shall not relieve the Contractor of any part of his
obligation to meet all the requirements of the Owner or the correctness of his drawings. The
Contractor shall be responsible for all alteration of the works due to discrepancies or omissions
in the drawings or other particulars supplied by him whether such drawings have been
approved by the Consultant or not.
The Contractor shall furnish & install near the operating area/s a neatly typed set of operating
instructions securely framed and glazed as per the directions of the Engineer.

8.4 Inspection of Drawing


Before filling in the tender, the Contractor will have to check all the drawings and schedule of
quantities, and will have to get an immediate clarification from the Consultant on any point that
he feels is vague or uncertain.

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No claim for damages or compensation will be entertained on this account.

8.5 Documents/Drawings Required for Qualification


The entire HVAC system documentation will be divided in 3 parts and relevant documentation
to be furnished by Vendor are listed below. These are the minimum documents to be furnished
by Vendor but not limiting to the list. Formats for DQ/IQ/OQ/PQ will be approved by client.

• Design Qualification –
1. Duct layout detailed, plan, and elevation.
2. General Arrangement Diagram for Forced draft ventilation units.
3. HVAC schematic showing flow direction, flow, filtration level. Damper locations
4. Air change rate calculation.
5. Detailed heat load estimation and calculation - Calculation of heat recovery wheel, heat
pipes, dehumidifier wherever necessary.
6. Representation of system design on Psychometric Chart.
7. Electrical Circuits Diagram.
8. General Arrangement Diagram Electrical Panel.
9. Typical Drawing to show –
e. Longitudinal and transverse joints of duct.
f. Duct flanges.
g. Duct support.
h. Duct insulation.
i. Fire damper/VCD.
j. FDV

1. Fan Performance curve and selection data showing the selection criteria & making
operating point on the same.
2. List of interlocks & logic of operation of interlock
3. DQ summary sheet.
4. Equipment location diagram.
5. Data sheet of all bought out equipment.
6. MOC’s of all components of the system.
• Installation Qualification
1. Insulation check sheet format – To be approved by client before use.
2. Hydro test format and duct leakage test format – To be approved by client before use.
3. As built -

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a. Duct layout.
b. HVAC schematic.
c. FDV location (plant room).
d. Wiring diagram.
4. Fan performance curve and test certificate.
5. MCC panel certificate
6. Pre-Fine filter test certificates and Ref. Std. used for test.
7. Drawing approved during DQ, one copy each having approval stamp and signature of
consultant to be made available for IQ.
8. IQ Summary sheet-Format approved by client.
9. Test certificates for
a. GI sheets of ducting
b. Thermal insulation
c. Gaskets
• Operation and Performance Qualification

• Commissioning procedure.
1. T & RH reading format - To be approved by client before use
2. T & RH reading using calibrated traceable T & RH meter at location and time intervals
given by client for at least 3 days.
3. Velocity measurement & ACPH calculation – Format for these readings to be approved
by client.
4. Particle count measurement – At location given by client in a format approved by client
5. SOP for duct leakage testing as per SMACNA guidelines.
6. Calibration certificate of following measuring instruments with their identification and
traceability to NPL/INST or equivalent.
a. Anemometer/Hot wire anemometer.
b. T & RH meter.
c. Particle count testing instrument.
d. Measurement of differential pressure using installed gauge in a format, to be submitted
by vendor & approved by client/consultant prior to using it. The reading should be taken
every alternate date such that minimum 7 readings are available.

8.6 ‘Initial Test’ For Air Conditioning Plant / Equipment


The plant and equipment shall be ready for seasonal tests of summer/monsoon or winter. The
contractor shall arrange to carry out various initial tests as detailed below in the presence of
and to complete satisfaction of the Employer or his representative. Any defects or

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shortcomings found during the tests shall be speedily rectified or made good by the Contractor
at his own expenses.
Testing, adjusting and balancing of the air handing units and the air distribution system shall
commence only after the procedures and protocols and reporting formats have been approved
by the consultants.
The initial tests shall include but not be limited to;
1. Test and check the proper functioning and settings of switchgear, starters, contactors,
safety controls and electrical motors etc., to ensure their proper functioning.
2. Check the system against leaks in different circuits, alignment of motors; V belts
adjustments, control setting and all such other tests which are essential for smooth
functioning of the plant.
3. Operate and check the proper functioning of all components viz. Compressors, pumps,
Forced draft ventilation units, cooling tower, water softening plant etc.
4. Check and adjust the water flow in the system to the original design through such
components viz. condenser, chilled water generator, cooling coils etc.
5. Check air distribution system and provide design air flow in all areas by adjusting the
grilles, diffusers and dampers whether specifically shown on the drawings or not.
6. The initial test performed in the above manner, shall be concluded with reports specifying
completeness of all supplied equipment’s.
7. Temperature and RH mapping.

8.7 Performance Test


This test is to be conducted only after successful completion of testing, adjusting and balancing
of the Forced draft ventilation units and the air distribution system.
After erection of various Forced draft ventilation units all the units shall be tested for their rated
capacity.
Following parameters have to be assured by the contractor
1. Static pressure at given temp. & R.H. conditions
2. Electric power consumption for each equipment

3. Any other utilities required shall also have to be measured compared to the committed
consumption.
4. Consumption of items whatsoever nature, not specified in the tender shall be considered
as extra consumption and will disqualify the performance test.

8.8 Continuous Test’ For Air Conditioning Plant


After completion of the performance tests for all systems, the Contractor shall also give
continuous running tests of the plant i.e. when the ambient conditions are close to the design
ambient conditions. Each test shall be for 3 (three) continuous days non-stop in case the plant

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is normally used for 24 hours. In case the plant is normally not used for 24 hours, the test will
be conducted for the duration of the normal use of plant, for three consecutive days. The first
seasonal test may be taken on the completion of the installation and satisfactorily
commissioning provided the ambient temperature and humidity are near their peaks. The
Contractor shall provide all necessary tools, instruments, gauges, flow meter, capture hood,
anemometer etc., as may be required for conducting the various tests. He shall also provide
personnel for the tests. However, water and power for the test shall be provided by the owner.

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9 APPENDIX I

CURRENT COMMITMENTS OF THE BIDDER

EMPLOYER CONTRACTOR

Name of Bidder : _________________________________________________


Name of the Project: __________________________________________________
Name of Work : __________________________________________________

Full Postal
Address Work Date of Percentag
Of Client Value Comme Sched e
Expecte
Description n- uled d date of Remarks
And Name Of completio
of the work cement compl completi if any
of Officer- Contra n as on
etion on
In- ct Of work date
Charge

1 2 3 4 5 6 7 8

(SIGNATURE OF BIDDER)

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10 APPENDIX II

EMPLOYER CONTRACTOR
Name of Bidder : _______________________________________________
Name of the Project: __________________________________________________
Name of Work : __________________________________________________

Details of plant, machinery, equipment, tools and tackle proposed to deploy at site for this
work.
Bidder shall submit herein details of Plant, Machinery, Equipment, tools, tackle, etc., required
to perform the work and shall note in each case whether the same is (a) already owned by
Bidder and available for use of this Contract; (b) anticipated to be hired by the Bidder; or (c)
anticipated to be purchased by the Bidder. In case of (a) present location shall be stated. In
case of (a) present location shall be stated. In case of (b) and (c) location of hirer or supplier
shall be stated.

Sr. Description of Year of Category Location Mobilization Remarks if


No Make and Manufacture (a), (b) or Date Any
Model (c) above
1 2 3 4 5 6 7

The bidder agrees to augment the above chart with additional number / categories of
equipment, if required to complete the work within the agreed time schedule of completion, as
directly by the Engineer.

(SIGNATURE OF BIDDER)

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11 APPENDIX III

EMPLOYER CONTRACTOR

Name of Bidder : _________________________________________________

Name of the Project: __________________________________________________

Name of Work : _________________________________________________

PROPOSED SITE ORGANIZATION

Bidder should include an organogram of the company indicating work force available with the
company. Bidder should also indicate the quantum of work force he proposes to deploy for
timely completion of the job along with resume of key personnel whom he proposes to deploy
in case the contract is awarded

It is understood that this will be augmented in line with the requirement as specified in the
General Conditions of Contract from time to time depending on the requirements for timely
completion of work as directed by the Engineer.

(SIGNATURE OF BIDDER)

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12 APPENDIX -IV

TECHNICAL SPECIFICATIONS: DEVIATION FORMAT

Bidder to submit deviations in the Technical specifications as a separate annexure in following


format:

Design Parameter Specification as per Design submittal by Remark


Tender Bidder

-----------------------END OF DOCUMENT-------------------

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