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Regular Meeting of the Board of Trustees
October 11, 2017

Members Present: Marie Black
Dr. Imogene Mixson
Marian Jenkins

Also Present: Sandra Holmes, Library Director
Joni Wood, Assistant Director
Chris Wisham, FOL President

Absent: Beverly Raley

Marie called the meeting to order at 9:05am.

Remarks by Chairman. Dr. Nathan Hodges has been removed from the Board. We suggested
Larry Clark as a replacement; however, City Council didn’t approve him. City Council plans to
appoint Jewnita Clark – the wife of Larry Clark – and a retired Librarian at the October 17th City
Council meeting. Marie and Marian suggested we put in the newspaper that those who have
contributed to the current library and have rooms/plaques named after them will transfer to the
new Library. A further discussion ensued on a variety of forms of recognition such as a tribute
wall, plaques, etc for current and new donors.

Minutes. Imogene moved to have the August minutes approved and Marian seconded. All were
in favor and the motion passed.

Circulation/Financial Reports. Per the Director’s reports, circulation is down; however, the
children’s programs are doing well. We are in good shape with finances and didn’t have to ask
for money until after October 1st. The income looks pretty good and took in 6.07% more than
expected; however, the expenditures have several codes over 100% spent, such as community
support and postage. A further look into the transparency of the code 213 community support for
others who may look at the budget is needed and code 339 is to be renamed building

Old Business.
A. Library Update Unfortunately, we needed to repair an air conditioner. United Way
donations are down. We are doing well with the T. Rowe Price and Vanguard
accounts – they’re going up and up. Amazon sales are down compared to what it used
to be. The Friends are having a book and plant sale this Saturday at 9am-12pm. A few
local authors will be there as well to sign and sell their books.
B. Reappointment of Marian Jenkins. Marian is being reappointed for another 4-year
C. Appointment of Jewnita Clark. Her appointment to the Board is taking place at the
October 17th City Council meeting.
New Business.
A. Minutes from Special Meeting Marian moved to have the Special Called meeting
held on September 25th minutes approved and Imogene seconded. All were in favor
and the motion passed.
B. Advisory Committee. AP Hoffman (county) is interested in being part of the
committee. Imogene suggested Susan Judah, Dorothy Fletcher, and Brenda Curry
(county) also to be added to the list for consideration. This group’s primary function
will be fundraising. The Friends would oversee the GoFundMe account; but the
committee would also be in charge of fundraising. However, specifics of cooperation
between the two groups will be decided after the formation of the advisory
committee. Marian suggested a committee structure with a chairman who the
committee reports to and then delineates into smaller groups based on tasks and
responsibilities. Imogene suggested a discussion with Ron to help formulate the setup
of this committee. Marian wants the two groups’ efforts to complement each other
and not overlap. Imogene sees the committee overseeing the master fundraising plan.
We’ll table this discussion for now – we need to move forward with choosing names
for the committee. Chris suggested Houston Davis as well as Mr. and Mrs. Davis
from the Clopton area – Sandra has contact information for Mr. and Mrs. Davis.
Marie and Sandra will work on obtaining phone numbers and calling the list of
suggestions to determine if they are interested in participating in the committee.
Those suggested include:

Dorothy Fletcher Pam Carroll Tech Matthews
Brenda Curry Drew Swain Vernon Johnson
A.P. Hoffman Brenda Simechack Ada Fairly
Susan Judah John Ferguson Jerome Bellamy
Houston Davis Joyce Burroughs Pat Walker
Mr. and Mrs. Davis Lillie Jarmon Larry Clark
Marilyn Tamplin Kathy Brogden Sue Switzer

C. Make a Difference Day (MADD) October 28. Volunteers will meet at Kid Zone.
D. Christmas Luncheon. All agree that December 4th at 10:30am is a good date for the
luncheon. We will invite the City Council, Dale County Commission, Denise Ellis
(Everything Ozark), and FOL. The City Council and Dale County Commission will
receive a letter of invitation in lieu of an invite.

Marian moved to adjourn and Imogene seconded. The meeting was adjourned at
10:22am, and the next meeting will be held on November 8. There will be no December meeting.

Respectfully submitted by _________________

Approved by Secretary ___________________

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