Successful BIM Implementation

Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Successful BIM Implementation
Transitioning
from 2D CAD to 3D Building Information Modeling

by John Stebbins, Assoc. AIA Founder and CEO, Digital Vision, Irvine, CA

John Stebbins’ Experience
 Founded Digital Vision in 1988  19 years with model-based CAD/BIM solutions  Assisted 600 + firms in So. CA & AZ transition to model-based CAD/BIM

Core Concepts
 What is BIM
 BIM in not software, but a process.

 BIM is a Business decision  Transitioning is a Management decision
 Q: What is the only thing ever wrong with a business?  A: Who is running it.

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Big BIM, Little BIM
 Big BIM:
 All the scary things you hear about at all the conferences and trade journals

 Little BIM:
 For more coordinated, accurate and faster CD’s

 Recommendations:
 Go for Little BIM right now to produce faster/accurate CD’s  Then, transition to model coordination/collision detection  Big BIM will follow in due course

Who Leads the Change?
   Techies are not the right people, nor are the CAD Managers Someone has to see the vision, who also understands “the business” of architecture, a pragmatist This “change champion” is the catalyst whose passion, hard work and expertise enables the rest of the team to succeed
Pragmatic Adapters
Requires a Champion Deciding Vote

Keys to Success
 Commitment
 You won’t get there if you’re just playing around

 Planning
 You can’t get there if you don’t know where to go

 Invest sufficient resources
 Half the effort gets almost none of the results

 Get buy-in from all levels
 Don’t let a nay-sayer get the final say

 Get enough help
 Ask for directions – from experts

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Transitioning Roadmap
            Commitment from principals is essential Choose a “Change Champion” Develop an Implementation Plan Select a Pilot Project and initial team Hire a BIM consultant (Embedded Expert) Setup initial Formal Training Change vocabulary, change perception Evaluate Implementation Plan Create a BIM Manual Repeat above process on remaining project teams Start all new projects using the BIM process Develop ongoing training program to your sharpen skills

Transitioning Steps
 Be a Change Leader
 Innovate and lead by thoughtful implementation of the BIM process  Transitioning to BIM is an upper-level business and management decision  Invest time, money and develop a process change  Make the move to BIM in a logical and scalable way  Establish momentum to minimize back-sliding
 When things get tough, remember…  “When you’re going through hell, keep on going” Winston Churchill

Transitioning Steps
 Develop an Implementation Plan
 Evaluate your staff’s skills and knowledge  Set measurable milestones  Transitioning the first project team  Transitioning the rest of the office

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Transitioning Steps
 Select one or two Pilot Projects
    Not too big, not too small Something typical for your firm Pick a project that will benefit from 3D Ideally: parallel pilot projects to evaluate multiple vendors & do benchmarks and comparisons

Transitioning Steps
 Running a Pilot Project
 Carry the BIM process to the end of Construction Documents, not just initial design  Take advantage of Project Assistance (Embedded Experts) from Value Added Resellers (VARs)  Experiment and play to Learn what works  Evaluate!

Transitioning Steps
 Change Vocabulary, Change Perception
        Draftsman to Designers or Annotators CAD Operator to Designer/Architect CAD Manager to BIM Manager CAD File to BIM Project File Production Staff to Project Team Seat to license Station to Virtual Office CAD to BIM or Virtual Building

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Transitioning Steps
 GOOD Training is Essential
 Self-study is possible but risky  Establish a realistic budget and timetable for training
 This investment is not something to shortchange

 Previous 2D CAD skills are useful, 3D is better  Train from the known to the unknown---cross training  Encourage and reward staff for positive advancements  Attend user groups in your area start in-house groups/Transition Clubs

Transitioning Steps
 Ongoing Training to maintain momentum
 User Groups or Lunch and Learns  New BIM user training process
 Workbooks and mentoring

 On-line training
 LearnVirtual (learnvirtual.com)

 Training from your local BIM VAR

How Much Training is Enough?
 BIM Training Classes & Support
 Three or four days of general training
    Two days to get started One or two more once those are digested General skills, can be tailored to firm/discipline Apply it immediately to a project

 Regular follow-up sessions during first project(s)
 On-site, by phone or web-based  Evaluation by management and outside consultants

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation
Consider an “Embedded Expert”
 Contract with a BIM expert consultant
 Ask your BIM vendor/VAR if they can embed an expert in your firm  Do some general training, then start on a project  Embedded Expert works in your office 1-2 days per week Assistance on real projects  The project pays for the training-pass through costs

Adapting Office Standards
 Reuse what makes sense
 Integrate graphic symbols, conventions, title blocks  Line weight systems can usually be carried over  CAD layers need to be only slightly reworked

 Create startup file templates  Filing systems will be more efficient
 One/few BIM file(s) vs. many separate 2D drawings  System needs to be created and maintained

Adapting Office Standards
 Develop key components as “kits of parts”
 Legends and schedules

 Some changes are inevitable
 Avoid trying too hard to mimic the old style  Allow the CD’s to improve with new options such as isometrics or 3D cutaways and shaded elevations.

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Adapting Office Standards
 Use transitioning as an opportunity to get organized and clean house
 Take this time to re-invent your firm

Transitioning Steps
 Create a BIM Manual
 Document BIM procedures like you would a CAD Manual  Create a Template (start-up document) to formalize/embed office standards and encourage efficiency  Use the Manual and Template as the basis for training all new employees

Can You Do BIM Part-way?
 To get the most benefit from BIM: NO  As a transition/resource management/ deadline strategy: YES  You can “Cut and Run” to 2-D DWG:
 The best time is after Design Development (save plans sections and elevations as DWG and import)  Detail drawings can be done in traditional ways.  Use only as a stop-gap measure and safety net

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

Evaluating the Pilot
 What were the results of your BIM experience?
    Did you get the software to do what you wanted? Did the software get in your way? Did you get the help you needed? Did you meet your deadlines?

 Did your work process change?
 Did the process make you more efficient?  Were there some unexpected benefits?

 Evaluate as you go along  Plan what to do differently next time

The Medium-sized Firm
 Start with one team, don’t jump in firm-wide
 Two to five people per team is ideal, more can be added later  Each team works on one project, and commits to finishing it in BIM  Pick high quality people with positive attitudes and complementary skills

 Pick initial projects that are typical for the firm, with moderate timelines  Aim to achieve specific BIM objectives
 Pick one or two of the following additional tasks:
    Client presentations: renderings and animation Conflict detection/model coordination with consultants-NavisWorks Quantity/costing and value-engineering with the GC … rather than trying for all possible BIM benefits right away

The Medium-sized Firm
 Insulate the Project Team – Skunkworks
 Shield them from too much scrutiny  Develop a strong team bond

 Give incentives for the extra effort and extra hours to learn the new skills  Certify and reward for competence
 Testing by VAR or in-house

 Develop an in-house Transition Club or User Group

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

The Medium-sized Firm
 Focus on one market area and make it work
    Hospitality Science labs & health care Multi-family residential, etc. … before deploying in other areas

 Don’t spread your resources too thin
 Otherwise you may need to “cut and run” from BIM to 2D CAD

Can the Principals do BIM?
 In the smaller office, they usually do
 Beware of the “brain drain”-investing too much knowledge in one person that could leave…leaving you high and dry

 In larger, more hierarchical firms, there are different ways to participate
 Evaluating and walking through the model, cutting interactive sections  Redlining the BIM project  Working with simple massing tools to design  Concepts created in SketchUp can be imported  Sometimes they can’t resist, and jump in

BIM on Large Projects
 Software choice can be critical  Flexibility in organization (software and staffing) is necessary  Multiple model and documentation files may need to be maintained and linked together
 New roles: Model Manager, Documentation Manager

 Level of detail needs to be managed throughout the process
 Different phases need different levels (site planning, 3-D detailing)  Object components (e.g. windows, stairs, trees) may need to be scale sensitive or distance sensitive  Polygons count – set the resolution appropriately, model wisely

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

BIM on Large Projects
 Collaboration tools need to allow team size to vary throughout the workflow  DWG and IFC interchange with consultants  BIM on huge projects IS possible with the right tools and approaches

What to Expect
 Excitement about BIM
 Working through design concepts in 3D  Information can be extracted in the form of schedules and lists  Collision detection  Always up-to-date Elevations and Sections  Renderings, Perspectives and Animations ready when you are

What to Expect
 Resistance to Change
Office politics Nay-sayers and negative people Knowledge “gate keepers” and the IT “priesthood” Re-train the office for the BIM process change Will Senior staff get pushed out of the design process?  Can we meet our deadlines?     

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

What to Expect
 New Roles and Responsibilities
 Junior staff will learn more about building technology earlier in their career through mentoring  Senior staff needs to guide junior staff on when and how to model building elements  Renderings and animations will become quick, accurate and effective communication tools  Project Managers will adjust their perception of how long it will take to complete certain tasks  A thoughtful DD set will greatly inform a CD set  Send the BIM model out to a 3D printer/rapid prototyping

What to Expect
 New Billable Services
 Resell the model data for PR animation or marketing  Model coordination and collision detection  Facilities management

What to Expect
 Pressures from all sides
 Software Vendors  Owners (GSA)  Environment (LEED, CA regulations, AIA Challenge 2030)  Competition  Consultants  General Contractors and Construction Managers

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

What to Expect
 Integrated Practice - ultimate extension of BIM
 The work process evolves as information is shared rather than isolated – new possibilities emerge

 Model coordination/clash detection with minimal delays as design iterations are sent back and forth to engineers, mechanical and other consultants-take on this roll or others will  Estimating and construction scheduling can be worked and revised concurrently with the BIM model-work with your builder  Ultimately better design and better value, on time and on budget, with less change orders.

What to Expect
 What will this change?…
 “BIM changes everything.” Michael Hricak, FAIA, past president AIA CC

Where to Go From Here
 Evaluate your software alternatives  Interview VARs to see how well they will be able to help you transition to BIM  Choose a pilot project and a project team  Budget for software and training and make a commitment  Test the software at all phases (SD though CD)  Encourage new leadership roles  Produce a BIM Manual  Enjoy the process!

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation
Case Study-Irwin Pancake Architects, Costa Mesa, CA
 Senior housing market focus  15 to 45 people in 1 1/2 years, while transitioning to BIM  100% commitment of principals  Digital Vision southern CA champion users  They are now ‘All BIM all of the time”

irwin-pancake.com

Case Study-Irwin Pancake Architects, Costa Mesa, CA

Case Study-Irwin Pancake Architects, Costa Mesa, CA

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation
Case Study-Irwin Pancake Architects, Costa Mesa, CA

Case Study-Irwin Pancake Architects, Costa Mesa, CA

Irwin-Pancake Change Champion: Chuck Good-Man, AIA

Case Study-Irwin Pancake Architects, Costa Mesa, CA

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation
Case Study-Irwin Pancake Architects, Costa Mesa, CA

Case Study-Irwin Pancake Architects, Costa Mesa, CA

Case Study-Irwin Pancake Architects, Costa Mesa, CA

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation
Case Study-Irwin Pancake Architects, Costa Mesa, CA

Irwin Pancake sponsors regular User Groups and Lunch & Learns

Case Study-Irwin Pancake Architects, Costa Mesa, CA
 Three to four days to
get initial pilot project team up and running  Once momentum is established, each successive project team requires less and less formal training

Beginning Formal Training

Case Study-Irwin Pancake Architects, Costa Mesa, CA
 How long does it take for new users to become proficient?  Answer: 3-4 days… after having completed the assignment of working thorough the ArchiCAD 11 Step-byStep workbook and CD for 2 days and 1-2 days of getting started mentoring. According to Chuck Good-Man, AIA, Director of Architecture, Irwin-Pancake Architects Assumptions: 1. The trainee has little or no computer phobia; 2. The trainee has some previous 2D CAD experience (and most have); 3. The trainee works exclusively in ArchiCAD; 4. The trainee sits relatively close to a proficient ArchiCAD user to ask questions; 5. The trainee is not cynical and does not fight the "system" (I-P weeds these people out during the interview).

irwin-pancake.com

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Successful BIM Implementation
Transitioning from 2D CAD to 3D BIM
Presented by John Stebbins, Assoc. AIA, Digital Vision Automation

digitalvis.com 714-612-4547

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